4A9 REGULAR COMMISSIONERS' COURT AGENDA MONDAY JULY 13,1998, 9:00 A.M. COUNTY COURTROOM KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 ~- THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a meeting at 9:00 A,M., Monday, July 13,1998, at the Kerr County Courthouse in the Commissioners' Courtroom. CALL MEETING TO ORDER VISTTORS INPUT Citizens wishing to speak on items NOT listed on the regular agenda, please fill out form for consideration at this time. Citizens wishing to speak on items LISTED on the regular agenda, Please fill out request form for consideration during discussion on that specific item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation on any person addressing the court. APPROVAL AGENDA: 1.1 1.2 1.3 1.4 1.5 Pay bills. Budget Amendments. (County Auditor) Late Bills. (County Auditor) Read and Approve Minutes. Approve and accept Monthly Reports. F1ed~DaY 0 MEEI~R6TIME~ Z~ ~T - 1 Clerk County CouA, Kert Carly, Teems au II CONSIDERATION AGENDA: listed below) (Action may be taken on Items 2.1 Consider and discuss request to get the county to pave Ridge Crest Drive. (Residents of Ridge Crest Drive) 2.2 Consider and discuss request for variance for a minor replat of Lot 3, Vista Verde Addition. (Dwaine Machann) 2.3 Consider variance from platting of 9.51 acres of Doris Drive. (County Engineer/Deli Voelkel) 2.4 Consider publishing Public Notice of intent to establish a road district for Spring Creek Ranch and set public hearing date for same. (County EngineerlTruby Hazdin) 2.5 Consider realignment of Road & Bridge Crew to fill open position. (Road Administrator) 10:00 2.6 Public Hearing for Regulatory Signs and adoption of same. (County Engineer) 2.7 Approval of Interlocal Agreement for Mental Health and Chemical Dependency Commitments at Kerrville State Hospital for Hidalgo County, dated September, 1997. (County Clerk) 2.8 Appoint Election Judges and Alternate Election Judges for the General Election pursuant to Sec. 32.001, Election Code. (Gloria Anderson/Shazon Bartling) 2.9 Consider and discuss changing the appointed County Clerk's term from November 3, 1998 to December 31, 1998. (Commissioner Pct. #1) 2.10 Consider and discuss proposed City/County Interlocal Agreement for the Ken County Animal Control Facility. (Facility Manager) ~.iu 2.11 Consider and discuss forming an Interlocal Co-op for employee health insurance. (Ray RothweWBryan Finley) 2.12 Consider and discuss extending the Burn Ban. (County Judge) 2.13 Consider and discuss proposed alternate demolition procedures by Contractor, Mart, Inc., by Mr. Larry Gabel of Absolute Demolition. (Mike Walker) 2.14 Consider and discuss proposal from Vcelkel Engineering and Surveying to provide current survey in an AutoCAD electronic file(s) format for architect documents. (Mike Walker) 2.15 Consider and discuss approving sharing of fee cost of a Costing Consultant to perform detailed cost estimating for Phase 3 of the Courthouse/Annex Renovations. (Mike Walker) 2.16 Consider and discuss approving Design Development Documents, consisting of Preliminary Construction Drawings, Outline Specifications, and Estimate of Probable Cost for Phase 3 of Courthouse/Annex Renovations. (M~1ce Walker) 2.17 Consider and discuss setting up Employee Evaluations for Commissioners' Employees. (Commissioner Pct. #1) 2.18 Consider and discuss accepting donation of large birdhouse for the Courthouse lawn. (Commissioner Pct. #2) ii lA CLOSED MEETING A closed meeting will be held concerning the following subject(s): 1:30 III. EXECUTIVE SESSION: This meeting is authorized by Title 5, Chapter 551, Government Code and Title 5, Chapter 552, Government Code. 3.1 All pending and possible litigation. (County Civil Attorney) OPEN MEETING An open meeting will be held concerning the following subject(s): IV ACTION AGENDA: 4.1 Action as may be required on matters discussed in Executive Session. V INFORMATION AGENDA: 5.1 Reports from Commissioners. 5.2 Road and Bridge Montlily Report. 5.3 Maintenance Monthly Report. 1 IN COMMISSIONERS COURT CONVENED IN REGULAR SESSION on Monday, July 13, 1998 at 9:00 RM with the following officers present: Honorable Rober-t R. Denson, County Judge; Commissioner Pct. 1, H. R. Baldwin; Commissioner Pct. 2, T.H. Lackey; Commissioner Pct. 3, Jonathan Letz; Commissioner Pct. 4, Bruce Oehler and the fallowing proceedings were had: I. APPROVAL AGENDA 1.1 Pay Hills. ORDER N0. 25412 CLAIMS RND ACCOUNTS On this day the 13th day of July, 1998 came to be considered by the Court the various claims and accounts against Kerr county and the various Commissioners° Precincts, which said Claims and Rccounts approved by payment out of the General Fund for 495,246.47; Jury for (87.48; Road and Bridge Additional Registration Fee for 43,497.00; Fire Protection for 49.115.88; Road and Bridge Department for f38,959.76; Rublic Library for 423,824.16; Criminal Justice Division for• 42,455.00; Juvenile State Aid Fund for (428.46; Traffic Safety Fund for 4580.28; Suvenile Intensive Program-State Rid Fund for 53,688.09; Permanent Improvement for 483,791.00; District Administration for 41,528.94; State Funded-216th District Attorney for f2, 032. 61; State Funded-216th District Rrobation for 42,775.12; State Funded-Community Corrections for (3,205.38. Upon motion made by Commissioner Lackey, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, said Claims and Accounts. RAGE 701 1.2 Budget Amendments. (County Ruditor) DRDER N0. 25413 BUDGET AMENDMENT IN COMMISSIONERS' COURT On this day the 13th day of July , 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to transfer 81,858.42 from Line Item No. 10-401-571 Contingency to Line Item No. 10-401-486 Professional Services. ORDER NO. 25414 BUDGET AMENDMENT IN COUNTY CLERK On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to transfer fi15.97 from Line Item No. 10-403-SE3 Software Maintenance to Line Item No. 10-403-216 Employee Training and authorize a hand check. County Treasurer and County Ruditor are hereby authorized to draw a voucher in the amount of 8169.39 made payable to Jannett Pieper. PRGE 702 ORDER NO. 25415 BUDGET RMENDMENT IN NON DEPRRTMENTAL On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to transfer 53,773.90 from Line Item No. 1@-401-571 Contingency with i2, 643. 15 to Line Item No. 1@-4@9-2@7 TAC Unemployment Insurance and with f1, 13@. 75 to Line Item No. 1@-409-2@4 Workers Compensation. ORDER N0. 25416 DECLRRE AN EMERGENCY AND TRANSFER FUNDS IN 198TH DISTRICT COURT AND 216TH DISTRICT COURT Dn this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, declare an emergency and transfer 3113.35 to Line Item No. 10-436-497 Court Transcripts and f716.1@ to Line Item No. 1@-435-497 Court Transcripts and fi,530.@0 to Line Item No. 10-435-402 Court Appointed Attorney and f9, 889. 75 to Line Item No. i0-436-402 Court Appointed Attor^ney and authorize a hand check. County Auditor and County Treasurer are here by authorized to draw a voucher^ in the amount of 42,82@. 75 made payable to Craig L. Leslie and a voucher in the amount of 5716.10 made payable to Paula Magness Richards and a voucher in the amount of f2, 650. 50 made payable to Linton Tomlin and a voucher in the amount of f3, 948. 00 made payable to Scott F. Monroe and a voucher in the amount of f1, 079. 00 made payable to Gregory A. Richards. PAGE 703 1111 ORDER N0. 25417 BUDGET RMENDMENT IN JUSTICE OF THE PEACE #1 On this day the 13th day of July, 1998 upon motion made by Commissioner Lackey, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-0, to transfer 382.40 from Line Item No. 10-455-485 Conferences to Line Item No. 10-455-108 Part-Time Salary. ORDER N0. 25418 BUDGET AMENDMENT IN JUSTICE OF THE PEACE, PCT. #2 On this day the 13th day of July, 1998 upon motion made by Commissioner Lackey, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to transfer 35.00 from Line Item No. 10-456-311 Photocopy Supplies to Line Item No. 10-456-201 FICA Expense and transfer f63.83 from Line Item No. 10-456-499 Miscellaneous to Line Item No. 10-456-108 Part-Time Salary. PAGE 704 ORDER NO. 25419 BUDGET AMENDMENT IN COURTHOUSE & RELATED BUILDINGS On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, to transfer 3515.00 from Line Item No. 10-510-108 Part-time Salary and 3485.00 from Line Item No. 10-510-480 Insurance to Line Item No. 10-510-350 Supplies. ORDER N0. 25420 BUDGET AMENDMENT IN COURTHOUSE & RELATED BUILDINGS On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Letz, the Court unanimously approved by a vote of 4-0-0, to transfer 3300.00 from Line Item No. 10-510-485 Conference Dues & Subs to Line Item No. 10-510-420 Telephone. PAGE 705 Ill ORDER N0. 254^cl BUDGET RMENDMENT IN KERR COUNTY JRIL On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, to transfer 58,000.00 from Line Item No. 10-560-105 Secretary Salary to Line Item No. 10-560-454 Vehicle Repair and Maintenance; and transfer f9, 671. 79 from Line Item No. 10-512-104 Full-Time Salary with 58,671.79 to Line Item No. 10-512-108 Part-Time Salary and with 5500.00 to Line Item No. 10-512-315 Uniform Expense and with #500.00 to Line Item No. 10-512-400 Trash Service; and transfer 32,000.00 from Line Item No. 10-512-106 Nurses and 39,000.00 from Line Item No. 10-512-103 Cooks and 311,000.00 from Line Item No. 10-512-202 Group Insurance to Line Item No. 10-512-332 Prisoner Meals. ORDER NO. 25422 BUDGET RMENDMENT IN COUNTY JAIL AND SHERIFFS DEPARTMENT On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Judge Denson, the Court unanimously approved by a vote of 5-0-0, to transfer 5157.94 from Line Item No. 10-560-480 Vehicle Insurance to Line Item No. 10-560-427 Drug Dog Expense; and transfer 33,478.84 from Line Item No. 10-512-104 Jailers Salaries with 32,863.50 to Line Item No. 10-512-457 Maintenance Contract and 374.93 to Line Item No. 10-512-334 Prisoner Supplies and (540.41 to Line Item No. 10-512-333 Prisoner Medical and authorize hand check. RRGE 706 County Treasurer and County Ruditor are hereby authorized to draw a voucher in the amount of 41,^c25.71 made payable to Ackman Pharmacy. ORDER NO. 25423 BUDGET RMENDMENT IN SHERIFFS DEPARTMENT On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 5-0-0, to transfer f1, 200. 00 from Line Item No. 10-560-570 Capital Outlay to Line Item No. 10-560-410 Radio Tower Expense and transfer 42,370.56 from Line Item No. 10-560-104 Deputies Salaries to Line Item No. i0-560-420 Telephone. ORDER NO. 25424 BUDGET RMENDMENT IN PROBATION On this day the 13th day of July, 1998 upon motion made by Judge Denson, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 5-0-0, to transfer 41,167.50 from Line Item No. 10-570-456 Machine Repairs to Line Item No. 10-570-402 Attorney Ad Litem Fees. PAGE 707 ORDER N0. 25425 BUDGET AMENDMENT IN ENVIRONMENTAL HEALTH RND RABIES AND ANIMRL CONTROL On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, to transfer 5215.38 from Line Item No. 10-640-330 Operating Expense to Line Item No. 10-642-461 Lease Copier. ORDER NO. 25426 BUDGET AMENDMENT IN 216TH DISTRICT COURT - JURY FUND On this day the 13th day of July, 1998 upon motion made by Commissioner Lackey, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, to transfer 5175.00 from Line Item No. 10-436-496 Court Interpreter to Line Item No. 10-435-496 Court Interpr-eter. ORDER N0. 25427 APPROVAL OF RERLLOCRTION OF CARITAL OUTCRY FUNDS On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, to reallocate Capital Outlay Funds from TLET5 Terminal (not purchased) to cover the purchase cost of microwave for Jail kitchen and paper shredder for Dispatch. PAGE 708 i.lll 1.3 Late Bills. (County Auditor) ORDER NO. 25428 ARPROVAL OF LRTE BILL TO BRUCE OEHLER On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, to pay 5552.00 from Line Item No. 10-666-450 Building and Ground Maintenance and authorize a hand check. County Treasurer and County Ruditor are hereby authorized to draw a voucher in the amount of 3552.00 made payable to Bruce Oehler-. 1.4 Read and approve Minutes. ORDER N0. 25429 MINUTES RCCEPTED RND WRIVED READING On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Lackey, the Court unanimously accepted the Minutes and waived reading of said Minutes: June 8th, 1998 Regular Commissioners° Court; June 22nd, 1998 Special Commissioners Court; Tune 30th, 1998 Special Joint Meeting with UGRA. 1.5 Approve and accept Monthly Reports. RAGE 709 ORDER N0. 25430 APRROVAL RND RCCEPTANCE OF MONTHLY REPORTS On this day the 13th day of July, 1998 came to be considered by the Court the various monthly reports of Kerr County and the Precinct Officials for Kerr County, Texas and having heard and considered by the Court, the Court finds that said reports should be accepted and filed with the County Clerk for future audit. Upon motion made by Commissioner Baldwin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-0, to accept the monthly reports of: County Extension Agent, Eddie Holland June, 1998 County Extension Agent, Janie Squir^e June, 1998 County Clerk, Billie G. Meeker June, 1998 General Fund 'b50,320.75 Interest 77.35 June, 1998 Trust Fund t 6,496.31 Interest 251.58 Sheriff, Frances Kaiser June, 1998 f 1,742.10 Justice of the Peace, Pct. i, Patricia Knox June, 1998 f 1,943.49 Interest 3.78 Justice of the Peace, Pct. 2, Dawn Wright June, 1998 E 5,052.60 Justice of the Peace, Pct. 3, Robert Tench June, 1998 X23,497.00 Interest ^c4.87 Justice of the Peace, Pct. 4, William Ragsdale June, 1998 520,554.36 Interest 75.71 RAGE 710 i.lA II. CONSIDERATION RGENDA 2.1 Consider and discuss request to get the county to pave Ridge Crest Drive. (Residents of Ridge Crest Drive) ORDER N0. 25431 APPROVAL TD DECLARE AN EMERGENCY AND SPEND UP TD Si,000.00 TO PATCH RIDGE CREST DRIVE On this day the 13th day of July, 1998 upon motion made by Commissioner' Lackey, seconded by Commissioner' Letz, the Court unanimously approved by a vote of 4-0-0, to declare an emergency and spend up to E1, 000, 00 to patch Ridge Crest Drive in Shadow Ridge Estates. 2.2 Consider and discuss request for variance for a minor replat of Lot 3, Vista Verde Rddition. (Dwaine Machann) ORDER N0. 25432 APPROVAL TO GRANT VARIANCE FOR MINOR REPEAT OF LOT N0. 3 IN VISTR VERDE ADDITION On this day the 13th day of July, 1998 upon motion made by Judge Denson, seconded by Commissioner Oehler^, the Court unanimously approved by a vote of 5-0-0, to grant a variance for a Minor Replat of Lot 3, Vista Ver^de Addition, allowing for a minor replat to be approved by the County Engineer. 2.3 Consider variance from platting of 9.51 acres of Doris Drive. (County Engineer/Deli Voelkel) This agenda item was passed on. PRGE 711 #J4 2.E Rublic Hearing for Regulatory Signs and adoption of same. (County Engineer) COMMISSIONERS' COURT CLOSED OPEN SESSION AND WENT INTO R PUBLIC HEARING AT 10:10 AM COMMISSIONERS COURT COURT PUBLIC HEARING AND OPENED COMMISSIONERS' COURT RT 10:1i RM ORDER ND. 25433 APPROVAL DF ADOPTION OF REGULATORY SIGNS On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to adopt the regulatory signs as follows: 20 MPH Speed Limit in school zone adjoining Ingram Elementary School on Skyview Drive during the hour of 7:15 am to 8:15 am and during the time of 2:30 pm to 4:00 pm as set forth below. The School Zone to extend 200 feet in the three directions (north, south and east) of the Sandalwood Lane and Skyview Drive intersection. No Dumping Ute at cul-de-sac West Spicer. No Barking at East Spicer-300 ft. west of Valencia (both sides) Oakview between Hwy 27 and Wedgewood (east side) 35 MPH Speed Limit- Allerkamp, Sheppard Reese 2.10 Consider and discuss proposed CitylCounty Interlocal Agreement for the I:err County Rnimal Control Facility. (Facility Manager) PAGE 712 ORDER N0. 25434 RGPROVAL OF KERR COUNTY RND COMMISSIONER BALDWIN TO ENTER INTO NEGOTIATIONS WITH THE CITY OF KERRVILLE REGARDING THE ANIMAL CONTROL FACILITY On this day the 13th day of July, 1998 upon motion made by Commissioner Oehler, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-@-@, Kerr County and Commissioner Baldwin to enter into negotiations with the City of Kerrville regarding the Animal Control Facility. 2.4 Consider publishing Public Notice of intent to establish a road district for Spring Creek Ranch and set public hearing for same. (County Engineer/Truby Hardin) ORDER N0. 25435 APRROVAL OF PUBLIC NOTICE OF INTENT TO ESTABLISH A RORD DISTRICT FOR SPRING CREEK RRNCH RND SET PUBLIC HEARING DATE FOR AUGUST 24, 1998 RT 1@:@@ AM 0n this day the i3th day of July, 1998 upon motion made by Commissioner Let z, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-@-@, a public notice of intent to establish a road district for^ Spring Creek Ranch and set public hearing date for Rugust 24, 1998 at i@:0@ am. 2.5 Consider realignment of Road & Bridge Crew to fill open position. (Road Administr-ator) PAGE 713 ~ IY ORDER N0. 2543E APPROVAL OF RERLIGNMENT OF RORD AND BRIDGE CREW FRON A 14.11 TO A 1E.7 On this day the 13th day of July, 1998 upon motion made by Commissioner Letz, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-OJ-0, the realignment of Road and Bridge crew from a 14.11 to a 1E,.7 Step Grade. 2.7 Approval of Interlocal Rgreement for Mental Health and Chemical Dependency Commitments at Kerrville State Hospital for Hidalgo County, dated September, 1997. (County Clerk) ORDER N0. ^c5437 RPPROVAL OF INTERLOCRL AGREEMENT FOR MENTAL HEALTH AND CHEMICAL DEPENDENCY COMMITMENTS AT KERRVILLE STATE HOSPITAL FOR HIDALGO COUNTY On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Leta, the Court unanimously approved by a vote of 4-0-0, the interlocal agreement for mental health and chemical dependency commitments at Kerrville State Hospital for Hidalgo County. 2.8 Appoint Election Judges and Alternate Election Judges for the General Election pursuant to Sec. 32.001, Election Code. (Gloria Anderson/Sharon Bartling) PRGE 714 ORDER NO. 25438 RPPOINTMENT OF ELECTION JUDGES RURSUANT TO SECTION 32.001, ELECTION CODE On this day the 13th day of July, 1998 upon motion made by Commissioner- Let z, seconded by Commissioner Baldwin, the Court unanimously approved by vote of 4-0-0, the appointment of election judges pursuant to Section 32.001, Election Code as follows: Precinct # Presiding Judae 101 Margaret Moorman 202 Margaret Higgins 303 Lydia Albrecht 404 Dona Albert Casteel 405 Helen Morrow 406 Molly Blaisdell 107 Hetty Strohacker• 308 LeRoy Pressler 409 John Keblinger 410 Maxine Powell 211 John W. Clanton 312 Joseph Stevenson 113 Jennie Motheral 314 Beth Brown 215 Madeline Uecker 416 Jeri Sprouse Early Ballot Roard Stan Kubenka - Presiding Rose Sturges - Rlternate ORDER N0. 25439 APPROVAL OF ELECTION RLTERNRTE JUDGES PURSUANT TO SECTION 32.001 ELECTION CODE On this day the 13th day of June, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, the Election Alternate Judges pursuant to Section 32.001 Election as follows: PAGE 715 l 19 Precinct # Rlternate Judge 101 Charles Ratliff 107 Ratr^icia King 113 Joan Evans 202 Nell Sevey 211 Ruth Hall 215 Car^ol Moffat 303 Emil Habecker^, Jr^. 308 Diana Cushman 312 Raul Arreola 314 Lilia Castillo 404 Elaine Casteel 405 Richard Barner 406 Dick Gr^ove 409 Don Powell 410 Maurice Evans 416 Dawn Shaw 2.9 Consider and discuss changing the appointed County Clerk's term from November 3, 1998 to December 31, 1998 ORDER NO. 25440 APPROVAL OF CHANGING THE APPOINTED COUNTY CLERK'S TERM FROM NOVEMBER 3, 1998 TO DECEMBER 31, 1998 On this day the 13th day of July, 1998 upon motion made by Judge Denson, seconded by Commissioner^ Baldwin, the Court unanimously approved by a vote of 5-0-0, to change the appointed County Cler-k's term from November 3, 1998 to December 31, 1998. 2.11 Consider and discuss forming an Interlocal Co-op for^ employee health insurance. (Ray Rothwell/Bryan Finley) Discussion Only-Official Court Transcr^i pt on record. COMMISSIONERS' COURT RECESSED RT 10:50 AM COMMISSIONER'S COURT RECONVENED RT 11:00 RM PRGE 716 4 lu 2.11 Consider and discuss extending Burn Ban. (County Judge) ORDER NO. 25441 RPPROVRL TO EXTENDING BURN BAN On this day the 13th day of July, 1998 upon motion made by Commissioner Lackey, seconded by Commissioner^ Let z, the Court unanimously approved by a vote of 4-0-0, to extend the burn ban effective today. 2.14 Consider- and discuss proposal from Voelkel Engineering and Surveying to provide current survey in an AutoCRD electronic file(s) format for• architect document s. (Mike Walker) ORDER N0. 25442 APPROVRL OF 55,700.00 FROM PERMRNENT IMPROVEMENT FUND FOR RN "RS BUILT" SURVEY OF THE COURTHOUSE SQUARE On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, 55,700.00 from the Permanent Improvements Funds for an "as built" survey of the Courthouse Square from Voelkel Engineering and Surveying. 2.13 Consider^ and discuss proposed alternate demolition procedures by Contractor, Mart, Inc. by Mr. Lar^ry Gabel of Absolute Demolition. (Mike Walker) Discussion Only. Official Court Transcript on record. PRGE 717 2.15 Consider and discuss approving sharing cost of a Costing Consultant to perform detailed cost estimating for Phase 3 of the Courthouse/Rnnex Renovations. (Mike Walker) ORDER NO. 25443 RPPROVAL OF SHARING FEE COST OF A COSTING CONSULTRNT TO PERFORM DETAILED COST ESTIMRTING FOR RHASE 3 OF THE COURTHOUSE/ANNEX RENOVATIONS On this day the 13th day of July, 1998 upon motion made by Commissioner Let z, seconded 6y Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, 52,500.00 employ a costing consultant to perform detailed cost estimating for Rhase 3 of the Courthouse/Annex Renovations. 2.1E Consider and discuss approving Design Development Documents, consisting of Rreliminary Construction Drawings, Outline Specifications, and Estimate of Probable cost for Rhase 3 of Courthouse/Annex Renovations. (Mike Walker) ORDER N0. 25444 APPROVAL OF DESIGN DEVELOPMENT DOCUMENTS CONSISTING OF PRELIMINRRY CONSTRUCTION DRAWINGS, OUTLINE SPECIFICATIONS, RND ESTIMATE OF RROBABLE COST FOR PHASE 3 OF COURTHOUSE/RNNEX RENOVATIONS On this day the 13th day of July, 1998 upon motion made by Judge Denson, seconded by Commissioner Oehler^, the Court unanimously approved by a vote of 5-0-0, the design development of preliminary construction drawings, outline specifications and estimate of probable cost for phase 3 of courthouse/annex renovations excluding the cost of 5180,000.00 for Sitework/Barking is not approved. RAGE 718 i..lll 2.17 Consider and discuss setting up Employee Evaluations for Commissioners' Employees. (Commissioner Pct.#1) Discussion Only. Official Court Transcript on record. 2.18 Consider and discuss accepting donation of large birdhouse for the Courthouse lawn. (Commissioner Pct.#2) ORDER N0. 25445 RPPROVRL OF ACCEPTING DONATION OF LRRGE BIRDHOUSE FOR THE COURTHOUSE LRWN On this day the 13th day of July, 1998 upon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-1-0, with Commissioner Letz opposing, accepting donation of large birdhouse for the Courthouse lawn. COMMISSIONERS' COURT RECESSED RT 11:53 RM COMMISSIONERS' COURT RECONVENED RT 1:32 PM COMMISSIONERS' COURT CLOSED OPEN SESSION AND WENT INTO EXECUTIVE SESSION RT 1:33 PM III. EXECUTIVE SESSION 3.1 All pending and possible litigation. (County Civil Attorney) CDMMISSIONERS' COURT CLOSED EXECUTIVE SESSION AND WENT INTO DPEN SESSION AT 2:20 PM IV. RCTION AGENDR 4.1 Action as may be required on matters discussed in Executive Session. PAGE 719 ORDER NO. 25446 RPPROVAL TO RUTHORIZE GARY JRVORE TO EMPLOY CONSTRUCTION CONSULTANTS RELATING TD LITIGATION ISSUES WITH THE ASSISTRNCE OF TDM POLLRRD On this day the 13th day of July, 1998 upon motion made by Judge Denson, seconded by Commissioner Letz, the Court unanimously approved by a vote of 5-0-0, to authorize Gary Javore, counsel for• the Law Enforcement Center, to employ construction consultants for purposes accumulating costs relating to litigation issues and County Civil Counsel, Tom Pollard to assist Mr. Javore. IV. INFORMRTION AGENDR 5.2 Road and Br^idge Monthly Report. PRGE 720