SPECIAL COMMISSIONERS' COURT AGENDA C~
MONDAY, AUGUST 24,1998, 9:00 A.M.
COUNTY COURTROOM
KERR COUNTY COURTHOUSE
gERRVILLE, TEXAS 78028
THIS NOTICE LS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT.
(TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552,
GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 AM., Monday, August 24, 1998,
at the Kerr County Courthouse in the Commissioners' Courtroom
CALL MEETING TO ORDER
VISTTORS INPUT
• Citizens wishing to speak on items NOT listed on the regular agenda, please fill
out form for consideration at this time. Citizens wishing to speak on items
LISTED on the regular agenda, please fill out request form for consideration
during discussion on that specific item. In order to expedite the flow of business
and to provide all citizens the opportunity to speak, the Judge may impose a
three (3) minute limitation on any person addressing the court.
I APPROVAL AGENDA:
1.1 a Pay bills..
1.2 Budget Amendments. (County Auditor)
1.3 Late Bt71s. (County Auditor)
1.4 Approve and accept Monthly Reports.
F~a zApya~n.o.,9$n~ a:lo ptr,
- t a. R
Clerk Camly Court, Kerr CoumY~ Texas
8y, p~D~Y
II
2.1
CONSIDERATION AGENDA: (Action may be taken on Items
listed below)
Consider and discuss Facility Coordinator for the Hill Country Youth
Exhibition Center. (Commissioner Pct. #3)
2.2 Consider irrevocable letter of credit for substitution for the
performance bond on Cypress Springs Subdivision (Precinct 4).
County Engineer)
2.3 Consider and discuss implementing the Burn Ban. (County Judge)
2.4 Consider and discuss appointing successor for Justice of the Peace,
Precinct #1, effective September 1, 1998. (Coumy Judge)
2.5 Consider and discuss approval or disapproval of the Kerr Central
Appraisal District Budget effective January 1, 1999. (County Judge)
10:00 2.6 Public Hearing concerning establishing a Road District for Spring
Creek Ranch. (County Engineer)
CLOSED MEETING
A closed meeting will be held concerning the following subject(s):
11:00 III. EXECUTIVE SESSION:
This meeting is authorized by Title 5, Chi 551, Government Code and
Title 5, Chapter 552, Government Code.
3.1 All pending and possible litigation. (County Civil Attorney)
3.2 Personnel: Maintenance Department; consider and discuss
official termination and vacation pay due to workman's
compensation leave. (Treasurer)
OPEN MEETING
An open meeting will be held concerning the following subject(s):
IV ACTION AGENDA:
4.1 Action as may be required on matters discussed in Executive
Session.
V INFORMATION AGENDA:
5.1 Reports from Commissioners.
5.2 Road and Bridge Monthly Report.
5.3 Maintenance Montlily Report.
COMMISSIONERS' COURT CONVENED IM SPECIAL SESSION on Monday,
A~_ig~.{st c4th, 1998 at 9:0~ AM with the following officers
present: Honorable Robert A. Denson, Co~_inty Jiadye; H. R.
Baldwin, Commissioner F'ct.i; T.H. Lackey, Commissi.oner^ F'ct.~=';
.Jonathan Let z, Commissioner F'ct. ~; Ari.ice Oehler, Commissioner
F`ct.4 and the following proceedings were had:
I. AppROVRL R6ENDA
1.1 pay Bills.
ORDER N0. :_5~+97
CLAIMS AND ACCOUNTS
On this day the c.4th day of Riagi_ist, 1998 came to be considered
by the Co~ar^t the var•io~as claim<.~ and acco~.in+,s against I'.er•r•
Co~_mty and the vari.o~_is Commissioners' Precincts, which said
Claims and Acco+_ints approved by payment o~_i+. of the General
F~_ind for 868,975.95; J~_n-y for 881.'c'S; Road and Bridye
Rdditional Reyistr•ation Fee for $54.00; Fire F'r^otection for'
85,c:71.10; Road and Bridge for• 853, 61.x.50; Co~_inty Law L.ibr•ar^y
for 857.00; Juvenile State Aid Fund for 81,163.04; Indigent
Health Care for 843[c.37; J~_ivenile Detention Facility for-
8178.31; District Rdministr•ation for• 8469.86; State
F~_inded-'16th District Attorney for• 894.73; State F~_inded-16th
District F'rob.ation for 8458.75; State Funded-Community
Corr^ecti.ons for• 8',8:?c_.98.
Upon motion made by Commissioner Baldwin, seconded by
Commissioner Let-, the Co~ar•t unanimously approved by a vote of
4-0-0, to pay said Claims and Acco~.ints.
1.O Budget Amendments. (Co~_inty Auditor•7
F'AGF: 763
ORDER N0. x:5498
DECLARE AN EMERGENCY AND TRANSFER FUPJDS
IN COMMISSIONERS' COURT
On this day the 4th day of A~.ig~-ist, 1998 ~.rpon motion made by
Commissioner Lets, seconded b~y Co~nmissioner• Lackey, the Coy-irt
unanimously approved by a vote of 4-0-0, to declare an
emergency and transfer $948.75 to Line Item No. 10-401-48E
Profession Services and issue a hand check.
Coi_uity Auditor and Coy-mty Tr-eas~.trer are hereby a~.ithori~ed to
draw a voucher in the amount of $9r+8.75 made payable to
Johnson, Christopher, Javor•e R Cochran.
ORDER N0. c5499
PUDGET AMENDMENT I1`J COUNTY CLERK
On this day the '4th of R~agi.ist, 1998 upon motion made by
Commi.ssi.oner Lackey, secondecl by Commi.ssinner• Oehl.er•, the
Co~_ir-t unanimously approved by a vote of 4-a-0, to tr•ansfer•
$i,3'E2.ib0 from Line Item No. 10--403-571 Binder Covers to Line
Item No. 10--403--].~8 p'art-ti.me Salary and transfer $c, 000.0Q~
from Line Item No. 10-403-311 Photocopy s~.ipplies with
$1,000.00 to Line Item No. 10--403--3].m Office Supplies and
$1,0t7~@.~Q] i;o Line Item N0. S0-4G3--41c' Microfilm Supplies.
PAGE 7E-~4
ORDER N0. c5S4t0
BUDGET AMENDMENT IN JUSTICE OF THE F'EACE #k~:
On this day the c~+th day of Ri-tg~-rst, 19G8 iapnn motion made by
Commissioner Lets, seconded by Commissioner Lackey, the Coy-ir•t
unanimously approved by a vote of 4-0-0, to transfer- 71543.00
from Line Item No. 1.t?~--456--56 Software Maintenanr_e to Line
Item No. ].~--456-456 Machine Repair.
ORDER NO. x:5501
PUDGET t~MENDMENT IN COUNTY ATTORNF..Y
On this day the ~'~+th day of p~-tg~-rst, 19'3&' upon motion made by
S~-rdge Denson, secondec9 by Commi.ssi.oner LacF<ey, the Court
unanimously approved by a vote of S-I~-@, to tr•ansfer•
$155.Sc from Line Item No. 10-475-4~U Rttor•ney's Fees to Line
Item No. 10-~r75-570 Capital. 0~-ii.lay.
F't-1GF_ 7E5
ORDER N0. c'SOIZ~,^.:~
BUDGET AMENDMENT IN COUNTY JAIL
SHERIFF'S DEp'RRTMENT AND COURTHOUSE AhJD RF_LRTED BUILDINGS
On thi=.; day the cJLtth day of R~-ig~-~st, 1998 ~-ipon motion made by
Commissioner L..e+,~, seconded by Commissioner Baldwin, to
transfer 41, 617. EiE, fr•nm Line I.teni No. 10-SSG-550 Major
Repairs, $:,, OGt~.00 from Line Item No. 10--Sic-~03 Ret ir•ement,
510,0G0.t~0 from Line Item iG-560--104 Depi-sties Salary,
35,GOO.ibN from Line Item No.10-560--»1 Vehicle Gss & Oil,
#S,;'3'r•.O~t from tine Item No. 10--5 ]. c--^c~6 Insurance-B~_ii.l.ding P,
.Tail with X4,70@.OO to Line Item No. 10--560--k54 Vehicle
Maintenance and X59.69 to Line Item Rlo. 1G-S6S-G1O Office
S~-ipplies and !59VJ. 17 to I_.ine Item Nn. 10-Sic'--3 :3 E='r•isanci°
Medical and Rc0,0G0.0D to Line Item hJo. 1~-51~-33i_ F'ri.snner
Meals and ai-{thor•ize a hand r_heck.
Co~_mty Treas~-firer and Cos-mty A~-rditor are hereby a~-ithori ed to
draw a voi_icher in the amo~-mt of X14,999.69 made payable to
Sysco Fnnd Services and a voucher in the amo~-u~t of 55, 934. E7
made payable +.o Kra-ass Garaye.
ORDER hJO.'c'S503
BUDGET RMENDMENT IN NON DEPARTMENTAL.
AND COURTHOUSE AND RELATED BLIILDIhJGS
Dn this day the '4th day of R~-ig~-fist, 1998 ~.ipon motion made by
Commissioner I_et, seconded by Commissioner- Oehler, the Coy-n°t
unanimously approved by a vote 4-0-4~, to transfer X3,696.00
from Line Item Nn. 10--510--55Q~ Major Repairs to Line Item Nn.
10--4G9--4t~1 A~.itopsy R Inai-lest.
PAGE 766
ORDER NO. ~'S504
BUDGET RMENllMENT IN 21.6TH DISTRICT COURT
AND 192TH DISTRICT COURT AND NON DEPARTMENT"AI_
On this day the 24th day of A~.igust, 1998 ~.tpon motion made by
Commissioner L_et, seconded by Commissioner` Baldwin, the Co~_irt
unanimously approved by a vote of 4-0-0, to transfer- ~~+33.25
from tine Item Na. SO--409-480 Property Ins~.irance, 22,500.00
from Line Item No. 10-435'-415 Special Distr-ict Judge,
21.,500.00 from Line Item hdo. 10--436-41.5 Special District
J~.rdge, 25,000,00 Special Trials witl~ $~=',952.00 to I._ine Item
No. 10-436--402 Co~.tr^t Appointed Attorney and 2200.00 to Line
Item hdo. 10--r+35-40c Co~.ir•t Appointed Attorney and $3,5~1.~'S to
Line Item No. i0-4JJ-1Y01 Medical Rssistance and 290.00 to Line
Item Nn. 10--436-315 Books--F'~ablicati.ons--Dues and 22, 6f 0. 00 +.o
Line Item No. 10-435--497 Co~.rrt Transcripts and a~.ithori e a
hand checl{.
Co~.mty Treasurer and Co~.mty R~.iditor are hereby authori-~ed to
draw a voucher irr the amn~.mt rf 2.':,660.00 made payablca to Cindy
E. Snider and a voucher in the amo~.mt of 22,000.00 made
payable to Michael R. Aramb~ala ama a •,'oucher in the amount of
2i.,531.c:5 marie payab7.e to Car-o7.ine Williams.
ORDF_R hdo. x:5505
BUDGET AMENDMENT IN JUSTICE OF THE F'ERCE #4
On this day the 'mot+th day of A~-rg~.rst, i998 ~,apon motion made by
Commissioner Lackey, seconded by Commi.ssi.oner Let:., the Co~..rrt
unanimously approved by a vote of 4-0-0, to transfo-~r 2300.00
from Line Item hdo. 10-452-312 Dockets and Forms to Line Item
Nn. 10--452-440 Utilities.
PAGE 767
-r
ORDER No. x:5506
BI.JDGET AMENDMENT ItJ COUNTY AUI]ITOR
On this da.y the E4tl-: day of Aug~.ist, 19913 ~.ipon motion made by
Commissioner l_et~, seconded by Commissioner Oehler, the Co~.irt
unanimously approved by a vote of 4-0-0, to transfer ~E;;1.E5
from Line Item No. 10-495--x.01 FICA Expense and X10.65 from
Line Item No. 10-495-499 Mi.scel.l.aneo+_is and ~.=c. 50 from Line
Item No. 10-495--c16 Employee Tr~-iining to Line Item No.
10-495--5E-~5 Computer S+.ipplies.
ORDER N0. .:'5507
BUDGET AMEI`dDMENT IN c16TFl DISTRICT COURT - JURY FUND
AND COUNTY COURT Al" LAW - JURY FUND
On this day +.he 24th day of R+.ig+.~st, 199E ~.ipon motion made by
Commissioner Let:, seconded by Commissioner Oehler, the Court
unanimously approved by a vote of 4-0-0, to transfer^ 'b4 i7. c0
from Llne Item Pda. iJ.-4~7-Lt9c J~_u•or Fees to Line Item No.
11 -436--496 Court Inter^preter,
ORDER NO. C~SSQ~E
P•UDGET AMENDMENT IN INDIGENT HEALTH CRRE
On this day the ~_~++h day of A~.tgi-ist, 1`~?9~3 ~.~pon mot i.c~n m._~de 6y
Conimi.s=.;ioner Let:_, seconded by Commissi.aner- Baldwin, the Co~.irt
unanimously appr^oved by a vote of 4-0-0, to tr•ansfer• t1, 567.5:
from Line Item No. 50-°641--100 Rdministra{aive to Line Item No.
50-641-4E6 Thi.r•d Party Admini.strati.on.
F'AGE 76E
ORDER N0. x..5509
PUDGET RMENDMENT IN 21ETH RDULT F'ROPRTION
On this ij.?. ;' the c'4th day of R~-ig~-ist, 1998 i,~pon motion made by
Commissioner Lackey, seconded by Commissioner Let:, the Coi.u~t
unanimo~.tsly approved by a vote of 4-0-0, to tr•ansfer• 3150.00
from Line Item No. 10--571--440 Utilities £ Maintenance to Line
Item No. i0-57 i.--450 .Tan itor•ial.
ORDER NO. 25510
PUDGET RMEPJDMENT IN JUVENILE p'ROPRTION
On this day the ~='4th day of R~.ig~.ist, 1908 upon motion made by
Commissioner Let_, seconded by Commissioner Qehler, the Co~.irt
unanimously approved 6y a vote of 4-0-0, to transfEar 3s,E55.0i
from Line Item Na. 10--570--482 Rlternate No~.~sing with 31,27.50
to Line T.tem Nn. i.0-570-402 Rttorney Rc9 Litem and with
31,997.51 to Line Item Nn, 10-570--480 Diagnosis ,$ Treatment
and with i~i~_0.00 to L.i.ne Item hJo. 1k'~-570--4:0 Telephone and
a~_ithari~e a hand r_heck.
Coy-inty Treas~.~r-er and Cni.inty A~-tdi.tor are hereby a~_ithorized to
draw a •.~o~.u_her i.n the amo~.int of 3;'',000.00 made payable to
Michael. A. Roman.
PRGE 7r9
ORDER NCI. x_551].
BUDGET RMENDMENT IN CGLIRTHGUSE R RELfaTED BULLRINGS
Gn this d.-?y the _4th day of R~.ty~.ist, 1998 upon motion made by
Commi.ssioner^ Lackey, seconded by Commissianer^ Let'z, the Co~.rr^t
unanimously approved by a vote of 4-~-0, to transfer^ 3~4't0.00
fr^om i_ine Item PJi~. ].0--510--450 Rkapa:ira P.: Maintenance to Line
Item No. 10--510-454 Vehicle Maintenance.
ORDER hJO. '~551~-~
BUDGET AMENDMENT TN JUVENILE p'ROBRTIGN
On this day the ~+th day of R~,g~.tst, 1998 ~.rpnn motion made 1.-,~i
Commissi.orier Lets, seconced by Commissioner Lackey, the Co~.mt
unanimously approved by a vote of 4-0-0, to tr^ansfer^ ~C'~.5.00
from Line .T.tem Nn. 10--570-48 Rlter^nate i-Jnusing '.:o L.:irre T.tei;i
hJo. ik'r--570--402 Rttor^ney RcJ Li.tf~m.
1.~ Late Bills. (Co~.tnty Riaditor•7
GRDER NG. F_5513
Ap'p'ROVRI_ TO pRl' I._RTE BILL_ TG I-IERITROE hJRT:[ONRL. BFINI;
Gn this day the 'c'~rth day of A~agi.tst, 1998 upon motion made 6y
Commissioner Oehler, seconded by Comm>ssroner t-e't v, the Ci7 i.u^f;
unanimously approved by a vote of 4-0-0, to pay ~9,3E1.5?, fr^om
i_ine Item No. 10--40~--5+0 Capital. 0~_rtlay and a~.rthori~e a hand
check.
Co~.inty Treas~.rrer and Cn~_mty A~.rditor are hereby a~athori~ed to
draw a vor_rr_hcr ir, the amount of ~9, C61.5C mad= pay able to
Heritage National Bank.
F'RCiE 770
II. CONSIDERRTION AGENDR
~.1. Consider and disci"rss Facility Coordinator for- the F-lill
Co."mtr•y Yar"rth Exhibition Center. (Commis<.;ioner F'ct.#~)
ORDER NO. c~l.°.i14
RPPROVAL. TO CONTRACT" FACILITY COORDINRTOR FOR
HILL COtJNTI~Y YOUTH EXHIP~ITION CENTER AND RECEIVE
COMF'ENSRTI.ON OF $J?J.~Q~ F'ER MONTH WITH AN RDDITIONAL.
~10~.00 F'ER MONTI-l FOR F'HONE EYF'ENSE ApJD AIJTi"iORIZE
TOM F'OLLRRD TO DRAW UF' FORMRL" CONTRRCT
On this day the 4th day of R~ayiast, 1996 upon motion made by
Commissioner t_etz, seconded by Co mmi.ssioner- Raldwi.n, the Court
unanimously approved by a vote of 4-Q~-~, to Contract Facility
Coordinator for Hill Country Yoe"tth Exhibition Center and
receive compensation of ~575.~~ per month with an additional
410O.Z~0 per month far phone exp~:nse and :~~"rthori<e Tom Pollard
to draw up formal. contract.
~c. i Consider irrevocable letter of credit for ~:~~"rbst it:at ion
For thn per'for'mance bond of Cypress Spr•i.nys S~"tbdivision
{precinct #4;Co~~nty Engineer)
Di.sc~"rssi.on Only - Offici.a7. Coy"irt Trancript nn rr.cnrd.
_'.? Consider- and disci"rss implementing P~arn Ra.n. (Co~_mty
.Judge)
Commissioners' Coi"mt passed on agenda item.
F'ROE ??1
=.4 Consider and disc~.rss appointing s~_tcr_essor for• J~astic:e
of the F'eace, Precinct #7., effective September i, ].798.
(Coi.tnty Judge)
ORDER NO. ~=:5515
RF'F'RO'JAL TO RGPO.T.NT VRNCE El_L_IOT RS
JUSTICE OF THE F'ERCE, PRECINCT ONE
RND TO BE EFFECTIVE SEGTEMBER 1, 1'398
On this clay the '4th day of R~_rgi.tst, 1978 upon n;oti.on made by
Commissioner Baldwin, seconded 6y Cnmmissi.oner l_etz:, the Co~_rrt
unanimously appr^oved by a vote of 4-@-@, to appoint Vance
ElJ.iot as J~_~sti.ce of the F'eace, F'reci.nct One and to be
effective September 1, 1978.
.'.5 Consider and disci_rss approval or disapproval of the Kerr
Central Rppraisal. District B~adyet effect i.ve J:-~n~_{ar•y 1, 1998.
(Cou.nty J~.idge)
ORDER hJO. '5516
AF'F'RO'JRI_ DF KERR CENTRRL RF'F'RRISAL DISTRICT BUDGET
RS PRESENTED TC COMMISSIONERS' COURT
On this day the c:4tl. day of A~.ig~_~st, 1998 ~_tpon motion made by
Commissioner Let-r., seconded by Cammi.s;si.onar Oehler, the Court
unanimor_isly approved by a vote of 4-@-@, the N.er•r• Centr^a1
Appraisal District B~..tdget effective Jan~.rary 19 1979 as
presented to Commissioners' Co~_u•t.
CLOSED COMMISSIONERS' COURT RT 3.@:@4'~ AM FOR PUBLIC I-IERRING
~.6 F'~.tblic hear^iny cone°er^r~ing establi<_~hi.ng a Road District
for Spring Creek Ranch, tCo~.mty Engineers
P~_rblic hearing was trel.d. There was no opposi.ti.on to
establishing a Road District.
PUBLIC f-IERRING WRS CLOSED RT 1@:@5At4
F'R~E 77'~
COMMT SSIOhJERS° CDURT RECESS AT 14?~:t?S AM
CDMMISSIONERS' CDURT RECDN'JENDED AT 11:00 RM
COMMISSIONERS' CDURT CLOSED DF'EN SESSIDhJ ANn WENT INTO
EXECLJT7:'JE SESSION AT 1 i.:0i RM
II. EXECUTIVE SEESSION
~., 1 All pending a.nd pi~ssible litiyati.or,. (Co~.inty Civil
Attorney;
COMMISSIONF..RS' COURT CLOSED EXECUTIVE SESSION AND WENT INTO
DF'EI`d SESSION AT 11:2 AM
IV. ACTION AGENDA
4.1 Action as may 6e req~.iired on matters disci.tssecl in
Execi_itive Session.
ORDER N0. c:5517
AF'F'ROVAI._ TD OFFICIAL.L.Y TERMII`dATE JEROME T. RUSSELL
BASED UPON F'f-IYSICAL. f~ISTDRY AND RUTHDRIZE
COUNTY TREASURER 'CD PAY BENEFITS DUE
On this day the '4th day of A~.ig~_ist, 1998 ~.ipon motion made by
J::dge Denson, ser_onded by Commissioner Baldwin, the Court
unanimously approved by a vote of 5-0-4~, to officially
terminate Jerome T. R~_issel.l based ~.ipon physical history and
a~.ithorize County Treasurer to pay benefits d~.re.
1,4 Apprr,ve and accept Month'.y Reports.
ORDER hJCI. '~`=,Si.B
APPROVE TO ACCEPT MONTHL.`/ REPORTS
On this day the 'c'4th day cf R~_t~~.ist, 1998 came to be considered
by the Ce~.irt the vario~..is mcnthly report of the Co~.mty and
F'rec-i.nct Dfficials for f:err• Co~.~nt•y, Texas and ha•ring hear-c1 and
considered by the Cn~art, the Co~.trt finds that said reports
should be accepted and filed with the Ce~anty Clerk for fut~.ire
PAGE 77
Ul:~on motion made by Commissioner Lackey, seconded by
Commi.sai.oner• Pealdwin, the Co~_irt unanimortsly approved by a vote
of 4-0-0, to accept the monthly report<.; caf:
1:err Co~.mty Extension Rgent, Eddie Holland
7~aly, 1998
Y.err• County Extension Pyent, Janie Sq~aier
J~_il.y, 199f3
N.err Ca~~.nty Sheriff, Frances t;<aiser
J~.rly, 199E3
District Cler•I:, Linda Ueclier•
J~_il.y, ].998
Interest
Justice of the F'eace, p~_•t.4 William Ragsdale
J~al.y, i99E1
Interest
5.1 Road and Bridge Nbnthly Report - July 1998
COMMISSIONERS' COURT RECESSED RT 11:c'f f;M
~1, t; 19. 60
'619, 9Qr5. c3
E41. ~'E
~ 1 ~ , 664. IE
&'~. fla
F'F~GE ?74