SPECIAL COMMISSIONERS' COURT AGENDA
TUESDAY, MAY 26,1998, 9:00 A.M.
COUNTY COURTROOM
KERR COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT.
(TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552,
GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 A.M., Tuesday, May 26, 1998, at
the Kerr County Courthouse in the Commissioners' Courtroom.
CALL MEETING TO ORDER
VISITORS INPUT
• Citizens wishing to speak on items NOT listed on the regulaz agenda, please fill
out form for consideration at this time. Citizens wishing to speak on items
LISTED on the regular agenda, please fill out request form for consideration
during discussion on that specific item. In order to expedite the flow of business
and to provide all citizens the opportunity to speak, the Judge may impose a
three (3) minute limitation on any person addressing the court.
I APPROVAL AGENDA:
-1.-1 -~'ay-dills.
1.2 Budget Amendments. (County Auditor)
1.3 Late Bills. (County Auditor)
1.4 Approve and accept Monthly Reports.
fibtl Zl paY~~AD.I~TIME IL32 iirt'1
81111E 0. MEEKER
Clerk Corrrrly Court, Kerr Canty, Texas
II CONSIDERATION AGENDA: (Action may be taken on Items
listed below)
2.1 Consider and discuss abandonment of Walker-Benner Road. (Craig L.
Leslie)
2.2 Consider if a replat is required for Lot 20, Japonica Hills Subdivision
and if so, consider preliminary replat and set date for Public Hearing
for same. (County Engineer/Don Voelkel)
2.3 Consider and discuss long distance telephone service. (Auditor)
2.4 Consider and discuss maintenance contract on ballot scanning
machines. (County Clerk)
2.5 Consider and discuss purchase of postage machine. (District Clerk)
2.6 Consider and discuss billing for corpse transportation to and from the
Travis County Medical Examiner's Office for autopsies. (J.P. #4)
2.7 Consider and discuss water softener for Law Enforcement Facility.
(Maintenance Supervisor)
2.8 Consider and discuss appointment of appropriate signatory for permit
to hold fireworks show on Fourth of July. (County Judge)
2.9 Consider and discuss renovations or other preservation topics with Lisa
Hart-Stross, Division of Architecture, Texas Historical Commission.
(Mike Walker)
2.10 Consider and discuss further revisions proposed by staff to the Second
Floor Courthouse Annex Renovations Plan. (Mike Walker)
2.11 Consider and discuss proposed alternate procedures by Contractor,
Mart, Inc. (Mike Walker)
CLOSED MEETING
A closed meeting will be held concerning the following subject(s):
1:30 III. EXECUTIVE SESSION:
This meeting is authorized by Title 5, Chapter 551, Government Code and
Title 5, Chapter 552, Government Code.
3.1 All pending and possible litigation. (County Civil Attorney)
OPEN MEETING
An open meeting will be held concerning the following subject(s):
IV ACTION AGENDA:
4.1 Action as may be required on matters discussed in Executive
Session.
V INFORMATION AGENDA:
5.1 Reports from Commissioners.
5.2 Road and Bridge Monthly Report.
53 Maintenance Monthly Report.
ADDENDUM
SPECIAL COMMISSIONERS' COURT AGENDA
TUESDAY, MAY 26,1998, 9:00 A.M.
COUNTY COURTROOM
KERR COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
TffiS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS
ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5,
CHAPTER 552, GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 A.M., Tuesday, May 26,
1998, at the Kerr County Courthouse in the Commissioners' Courtroom.
II CONSIDERATION AGENDA: (Action may be taken on
Items listed below)
2.12 Consider and discuss extending Burn Ban. (County Judge)
FieaZZ oayer Ma. n.o.~o9$ ~. 4:~nu+
atwea
clerk Canty Caro Kan Carat'. Tams
et'- way
COMMISSIONERS' COURT CONVENED IN SF'ECIRL SESSION on Tuesday
May 26 1998 at 9:@@ RM with the following officers pr^esent:
Honorable Rober^t R. Denson, County Judge; H. R. Baldwin,
Commissioner^ Gct.i; T.H. Lackey, Commissioner pct. 2; Jonathan
Let z, Commissioner• pct. 3; Br•i.tce Oehler, pct.4 and the
following pr^oceedings were had:
I. RppROVRL R6ENDA
1. 1 F'ay Rills.
ORDER N0. 2.°i329
CLRIMS RND RCCOUNTS
On this day the 26th day of May, 1998 came to be consider^ed
by Commissioner^s' Coi.ir•t various claims and accounts against
N,err Co~_inty and the var^ious Commissioners' Pr^ecincts, which
said claims and accounts approved by payment out of the
Gener^al Fund for 576, 1@2.29; J~_~ry for 5742. ~@; Road and Br^idge
Rdditional Registration Fee for^ 53@,84@.@@; Road and Br^idge
Department for^ 5.,4,172.88; Coi_inty Law Library far 53,813.68;
Juvenile State Rid Fund for 5157.E@; Juvenile Intensive State
Rid F~.~nd for 56,@31.49; Indigent Health Care for• 52,453.37;
State Funded-216th District Rttor•ney for^ 56@.@@; State
Funded-216th District F'r^obation for^ 52,@82.8@; State
Funded-Community Corr^ections for^ 53,@78.63.
Upon Motion made by Commissioner^ Lackey, seconded by
Commissioner^ Letz, the Co~ar•t unanimously approved by a vote
of 4-@-@, to pay said Claims and Recounts.
1.2 Budget Rmendments. fCo~_mty Auditor?
F'AGE 649
ORDER N0. 25330
DECLARE AN EMERGENCY RND TRANSFER FUNDS IN
COMMISSIONERS° COURT
On this day the 26th day of May, 1998 ~_~pon motion made by
Commissioner Baldwin, seconded by Commissioner Let z, the
Court unanimously approved by a vote of 4-0-0, to declare an
emergency and transfer $2,406.58 fr^om Surplus Fund 10 to Line
Item No. lib-401-486 professional Services.
ORDER NO. 25331
PUDGET RMENDMENT IN COUNTY RUDITOR
On this day the 26th day of May, 1998 upon motion made by
Judge Denson, seconded by Commissioner^ Lets, the
Co~_irt unanimously approved by a vote of 5-0-0, to tr'ansfer'
8i6.Q~0 fr-om Line Item No. 10-495-499 Miscellaneous to Line
Item No. 10-495-3~9 postage.
ORDER N0. 25332
BUDGET RMENDMENT IN COUNTY TREASURER
On this day the 26th day of May, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner^ Baldwin, the
Court unanimously approved by a vote of 4-0-0, to tr•ansfer•
'L122.50 fr-om Line Item No. 10-497-2i6 Employee Training to
Line Item No. i0-497-485 Conferences.
F'AGE 650
ORDER NO. c5333
PUDGET AMENDMENT IN NON DEPARTMENTAL
AND COMMISSIONERS' COURT
On this day the 2Eth day of May, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner- Baldwin, the
Cour^t unanimously approved by a vote of 4-@-@, to transfer
$348.@@ from Line Item No. i@-4@1-571 Contingency to Line Item
No. 1@-4@9-4@i Rutopsy R Inq~_iest.
ORDER NO.5334
BUDGET AMENDMENT IN NDN DEF'RRTMENTRL
RND COMMISSIONERS' COURT
On this day the :'6th day of May, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-@-@, to transfer
$9@@.@@ from Line Item No. 1@-4@1-571 Contingency to Line Item
No. i@-4@9-4@1 Rutopsy R~ Inquest.
ORDER NO. 25335
DECLARE AN EMERGENCY AND TRANSFER FUNDS
IN ^clETH DISTRICT COURT
Dn this day the 2Eth day of May, 1998 upon motion made 6y
Commissioner- Baldwin, seconded by Commissioner^ Letx, the
Court unanimously approved by a vote of 4-@-@, to declare an
emergency and transfer $422.9@ from Surplus Fund i@ to Line
Item No. 1@-435-497 Court Tr•anscr•ipts and issue a hand check.
County Ruditor and County Treasiir•er are hereby a~_ithorized to
draw a vo~_icher in the amount of $42 ^c. 9@ made payable to Cindy
E. Snider^.
RRGE E51
ORDER N0. 2533E
DECLARE RN EMERGENCY RND TRRNSFER FUNDS IN
198TH DISTRICT COURT RND 216TH DISTRICT COURT
On this day the 26th day of May, 1998 upon motion made by
Commissioner- Let z, seconded by Commissioner Oehler-, the Court
unanimously approved by a vote of 4-0-0, to declare an
emer-gency and transfer 52,931.50 from S~_~rplus F~.ind - 10
to Line Item No. 10-435.4Q~2 Court Rppointed Rttorney and
58,839.00 to Line Item No. SQL-435-402 Court Rppointed
Rttorney.
1.3 Late Bills. (County Ruditor)
ORDER N0. 25337
APPROVRL TO PRY LRTE BILL TO COMPUTER ERSE
On this day the 26th day of May, 1998 upon motion made by
Commissioner Baldwin, seconded by Commissioner Oehler-, the
Court unanimously approved by a vote of 4-0-0, to pay
51,58Q~.48 fr-om Line Item No. 1ST-4c7-330 Operating Expense and
authorize a hand check.
County R~_iditor and County Tr•eas~_ir^e r- ar-e her^e by author^ized to
draw a voucher- in the amo~_int of 51,580.48 made payable to
Compi_iter Ease.
1.4 Rppr•ove and accept Monthly Reports.
PAGE 652
ORDER NO. 25338
ACCEPTANCE ^F MONTHLY REPORTS
On this day the 2Eth day of May, 1998 came to be considered
6y the Co~.ir•t the various monthly reports of the County and
Precinct Officials for• Ker•r^ County, Texas and having hear^d and
considered by the Co~_ir•t, the Co~_~r^t finds that said reports
sho~_ild 6e accepted and filed with the County Clerk for• futur^e
audit.
Upon motion made by Commissioner Lackey, seconded by
Commissioner Baldwin, the Court unanimously accepted the
monthly r^epor^ts of:
County Extension Rgent, Janie Squier• May, 1998
County Extension Rgent, Eddie Holland May, 1998
Kerr County Sher^iff's Department
Kerr• County Sheriff
Frances Kaiser Rpr^il 1998 Civil
Justice of tt~e Peace, Pct 1
Patricia E. Knox Rpr•il 1998
Interest Earned
Justice of the Peace, F'ct 3
Robert L. Tench April 1998
Inter^est Ear^ned
II. CONSIDERATION AGENDA
January 1998
Februar^y 1998
4884. O0
42,2OE.72
4 .9E
425, 059. 0Q
$ c'7. 82
2.1 Consider- and disc~_iss abandonment of Walker^-Benner^ Road.
(Craig L. Leslie)
PAGE 6~3
ORDER N0. 25339
RF'PROVRL OF ABANDONMENT OF WALKER-BENNER ROAD
RND TO HE TRN.EN OFF OF COUNTY MRINTRINED RORD LIST
On this day the 27th day of May, 1'g'38 upon motion made by
Judge Denson, seconded by Commissioner^ Oehler, the Court
unanimously approved by a vote of 5-0-0, the abandonment of
Walker-Benner Road and to be taken off of County Maintained
Road List.
2.= Consider if a replat is req~_iired for Lot 2Q~, Japonica
Hills Subdivision and is so, consider preliminary replat and
set date for p~.~blic hear-ing for• same. (Co~_inty Engineer^/Don
Voelkel)
ORDER NO. 25340
RPPROVAL TO GRANT VARIANCE ^F REPEAT OF
JRPONICR HILLS SUBDIVISION, LOT 20
AND ALLOW RMENDED PLAT TO BE FILED WITH COUNTY CLERK.
ALONG WITH LETTER FROM TNRCC
On this day the 26th day of May, 1'58 upon motion made by
Commissioner Oehler^, seconded 6y Commissioner^ Paldwin, the
Cour^t approved by a vote of 3-1-0, with Commissioner
Letz opposing to grant a var^iance of Replat of
Japonica Hills Subdivision, Lot 20 and allow amended plat to
be filed with Co~_inty Clerk along with a letter from TNRCC
showing adeq~.iate water supply to those two lots.
2.3 Consider and discuss long distance telephone service.
(Auditor^)
PAGE E54
ORDER NO 5341
AF'F'ROVRL TO SWITCH LONG DISTANCE TELEPHONE
SERVICE FROM MCI TO LDS
On this day the E6th day of May, 1998 upon motion made by
Commissioner^ Let z, seconded 6y Commissioner Baldwin, the Co~ar•t
unanimously approved by a vote of 4-0-0, to switch long
distance telephone ser'vice fr-om MCI to LDS.
2.4 Consider and discuss maintenance contract on ballot
scanning machines. (County Cler^k)
Discussion Only. Contract is not necessary. County will pay
for• maintenance of ballot scanning machines without going into
a maintenance contract.
~.5 Consider pur'chase of postage machine. (District Cler^k)
ORDER N0. E534~_
RF'PROVAL OF DISTRICT CLERf: TO F'URCHRSE POSTAGE MRCHINE
AS SUBMITTED IN P'ROP'OSAL OF THREE PAYMENTS BEING X1,374
IN 1997/98 BUDGET FROM THE CRF'ITRL OUTCRY LINE ITEM
On this day the ~Eth day of May, 1998 upon motion made by
Commissioner^ Oehler^, seconded by Commissioner^ Baldwin, the
Cour^t unanimously approved by a vote of 4-0-0, the District
Clerk to pur'chase postage machine as s~_~bmitted in proposal of
thr^ee payments being X1,374.00 in 1997/98 b~.idget from the
Capital 0~_itlay Line Item.
COMMISSIONERS' COURT RECESSED RT 10:^c0 AM
COMMISSIONERS' COURT RECONVENED RT 10:37 RM
PAGE E55
2.6 Consider and discuss bill for corpse transpor^tation to and
fr^om the Travis Co~_inty Medical Examiners s Office for
autopsies. (J.P.#4)
ORDER N0. 25343
APPROVAL OF COUNTY AUDITDR TO GO OUT FOR RIDS
DN TRRNSF'ORTATION OF CORPSES TO RUSTIN FOR RUTOF'SIE5
On this day the 26th day of May, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner Oehler, the
Cour^t unanimously approved by a vote of 4-0-0, the Co~_inty
Auditor to go o~_~t for bids of transpor^tation for^ corpses to
Austin for- autopsies.
2.7 Consider and disc~.iss water softener for- Law Enfor-cement
Facility. (Maintenance S~_ipervisor-)
Discussion Only. It was passed on until Maintenance
Super^visor could obtain more information on the exact
problem/sol~_ition for the water system at the Law Enforcement
Facility.
2.8 Consider and discuss appointment of appropr-iate signatory
for^ permit to hold fireworks show on Fourth of J~_ily. (County
Judge)
ORDER ND. 25344
APPROVAL TO APPOINT ROWRN ZRCHARY AS THE APPROPRIATE
SIGNRTORY FOR PERMIT TO HOLD FIREWORKS SHOW ON FOURTH OF JULY
On this day the 26th day of May, 1998 upon motion made by
Commissioner Letz, seconded by Commissioner Baldwin, the Co~_~rt
unanimously approved by a vote of 4-0-0, to appoint Rowan
Zachary as the appropriate signatory fur permit to hold
fireworks show on the Four-th of July.
PAGE 6.°i6
2.12 Consider and disc~_~ss extending Pi_u^n Ran. (Co~_inty J~_rdge)
ORDER N0. 25345
APPROVAL TO EXTEND PURN PRN
On this day the 26th day of May, 1998 upon motion made by
Commissioner^ Paldwin, seconded by Commissioner Lackey, the
Co~_~rt unanimously approved by a vote of 4-0-0, to extend the
Porn Ran and is effective today at this time.
i.3 Late Pills. (Continued)
ORDER N0. 2534E
AppROVRL TO PAY LRTE RILL
TO MICHREL NEAL WRLI{ER
On this day the 26th day of May, 19'38 upon motion made by
Commissioner Let z, seconded by Commissioner Baldwin, the Coi_ir•t
approved by a vote of 3-2-0, with Commissioner• Oehler and
Judge Denson opposing to pay 54, 512.Ch0 from Line Item No.
70-675-561 Pi_iilding Construction and authorize a hand check.
County Treasurer and County Auditor ar•e her^e by authori-~e to
draw a voucher in the amo~_rnt of 54,512.00 made payable to
Michael Neal Walker.
2.9 Consider and dlsCllsS renovations and other preser^vation
topics with Lisa Hart-Stross, Division of Rrchitecture, Texas
Historical Commission. (Mike Walker )
Disc~_ission Only.
GAGE 657
COMMISSIONERS' COURT RECESSED RT 11:2 AM
COMMISSIONERS' COURT RECONVENED RT 11:35 AM
2.11 Consider and discuss proposed alternate pr-ocediares by
Contractor, Mart, Inc. (Mike Walker-)
ORDER NO. 25347
AP'P'ROVAL TO VARY CONTRRCT WITH MART INC. TO
TEMPORRRILY CHANGE WORK HOURS FROM NIGHT-TIME
AND WEEFSENDS TO DAY-TIME WORK HOURS
On this day the 2Eth day of May, 199$ upon motion made by
Commissioner^ Lets, seconded by Commissioner Oehler, the Court;
unanimously approved by a vote of 4-0-Q~, to vary contr-act with
Mart Incorporated to temporarily change work hours from
night-time and weekends to day-time work hours.
2.10 Consider- and discuss fur^t her revisions proposed by staff
to the Second Flaor Courtho~.tse Rnnex Renovations plan. (Mike
Walker)
ORDER N0. 25348
RUTHORIZATION TO PROCEED WITH FLAN OF
COURTHOUSE RENOVRTIONS AND SGECIFICATIONS
On this day the 2Eth day of May, 1998 upon motion made by
Commissioner Let z, seconded 6y Commissioner Paldwin, the Co~ar-t
unanimously approved by a vote of 4-0-0, to proceed with plan
of courthouse renovations and specifications based on plans
presented and signed off by the judges.
COMMISSIONERS' COURT RECESSED RT 12:00 PM
COMMISSIONERS' COURT RECONVENED RT 1:30 F'M
Honorable Robert R. Denson was not present.
F'RGE ES$
COMMISSIONERS' COURT WENT INTO EXECUTIVE SESSION RT 1::;1 F'M
III. EXECUTIVE SESSION
3.1 R11 pending and possible litigation. (County Civil
Attar-ney7
COMMISSIONERS' CLOSED EXECUTIVE SESSION AT 1:42 F'M
IV. ACTION AGENDA
4. i Rction as may be req~_iired on matters disc~_issed in
Executive Session.
No action came out of Execi_itive Session.
COMMISSIONERS' COURT RECESSED AT 1:42 PM
F'AGE E59