SPECIAL COMMISSIONERS' COURT AGENDA $ MONDAY, OCTOBER 26,1998, 9:00 A.M. -y'~ COUNTY COURTROOM ~t)'v KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a meeting at 9:00 A.M., Monday, October 26, 1998, at the Kerr County Courthouse in the Commissioners' Courtroom. CALL MEETING TO ORDER VISITORS INPUT • Citizens wishing to speak on items NOT Listed on the regular agenda, please fill out form for consideration at this time. Citizens wishing to speak on items LISTED on the regulaz agenda, please fill out request form for consideration during discussion on that specific item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation on any person addressing the court. I APPROVAL AGENDA: 1.1 Pay bills. 1.2 Budget Amendments. (County Auditor) 1.3 Late Bills. (County Auditor) 1.4 Approve and accept Monthly Reports. Fled ZZ. Day of Q~p 0.1 ~TIMEL~ /~ 81WE G. MEEKEfI Clerk County C(o~urt, Kerr County, Texas By: 1 ~~ II CONSIDERATION AGENDA: (Action may be taken on Items listed below) 2.1 Consider and discuss proposal to create a road district for all residents of Cub Lane. (Commissioner Pct. #1) 2.2 Consider and discuss renewal for Ken County Group Health & Life benefit program and further discuss possible Co-op with other local governmental entities. (Bryan Finley/Ray Rothwell) 2.3 Consider and discuss authorizing Environmental Health Department (Solid Waste) to go out for bids for a new truck. (Glenn Holekamp) 2.4 Consider and discuss recommended changes to the list of presiding election judges for the General Election on November 3, 1998. (Gloria Anderson) 2.5 Consider and discuss proclaiming November 29`", through December 5"', 1998 as FLOOD AWARENESS WEEK. (Mary Virginia Holekamp) 10:00 2.6 Public Hearing for Replat of Lot 2 in H. Cooper Addition in Precinct 4. (County Engineer/Lee Voelkel) 2.7 Consider and discuss approving contract for Public Health Services between the Texas Department of Health and Kerr County for grant money for the 151 Responders and authorize the County Judge to sign same. (County Judge) 2.8 Consider and discuss agreement with the City of Ingram to lease space for the Tax OfI"ice. (County Judge) 2.9 Consider and discuss appointment to the Kerr Emergency 9-1-1 Network Board. (Commissioner Pct. #4) 2.10 Consider and discuss resolution supporting the Veterans Hospital of Kerrville, Kerr County, Texas. (Commissioner Pct. #3) 2.11 Consider and discuss approving County Sponsored Contracts between Kerr County and the following and authorize the County Judge to sign same: Hill Country Court Appointed Special Advocate "CASA" Hill Country Crisis Council K' Star 2.12 Consider and discuss approving Volunteer Fire Department Contracts between Kerr County and the following and authorize the County Judge to sign same: Turtle Creek Volunteer Fire Department Ineram Volunteer Fire Department Hunt Volunteer Fire Department 11:00 2.13 Consider and discuss Ken County Child Care Initiative and consider resolution of support. (Commissioner Pct. #1) 2.14 Consider and discuss advertising for Bids for construction for Phase 3 Renovations to be opened on December 7, 1998 at 10:00 A.M. Bids will be accepted until 9:00 A.M. December 7, 1998. (Mike Walker) 2.15 Consider and discuss approving a Final Payment for demolition phase. (Mike Walker) 11:30 2.16 Consider and discuss Introduce the new Librarian for the Butt- Holdswocth Memorial Library, Mr. Antonio Martinez. (Commissioner Pct. #1) CLOSED MEETING A closed meeting will be held concerning the following subject(s): 11:00 III. EXECUTIVE SESSION: This meeting is authorized by Title 5, Chapter 551, Government Code and Title 5, Chapter 552, Government Code. 3.1 All pending and possible litigation. (County Civil Attorney) 3.2 Discussion of possible litigation concerning courthouse personnel. (County Attorney) OPEN MEETING An open meeting will be held concerning the following subject(s): IV ACTION AGENDA: 4.1 Action as may be required on matters discussed in Executive Session. V INFORMATION AGENDA: 5.1 Reports from Commissioners. 5.2 Road and Bridge Monthly Report. 5.3 Maintenance Monthly Report. COMMISSIONERS' COURT CONVENED IN SF'ECIRL SESSION on Monday, October 26, 1998 at 9:00 RM with the following officers pi^esent: Honorable Robert R. Denson, Coi_inty Judge; Commissioner F'ct. #1, I-I.R. Baldwin; Commissioner^ Pct. #2, T.H. Lackey; Commissioner #3, Jonathan Letz; Commissioner^ Pct. #4, Bruce Oehler and the following proceedings wer^e hatl: I. APPROVAL AGENDA 1. 1 F'ay Rills. DRDER ND. 25613 CLRIMS AND RCCOUNTS On this day the 26th day of October, 1'~9fi came to be consider^ed by the Cour^t the var^io~_rs claims and acco~_ints against N.er^r^ County and the various Commissioners' F'r^ecincts, which said Claims and Recounts approved by payment out of the General Fund for $99,418.21; Jury for $125.00; Road and Bridge Rdditional Registration Fee for $32,010.54; Fire Protection for $4c1.60; koad and Bridge Department for $91,7.35.64; Juvenile State Aid F~_rnd for• $i, 287. 50; Juvenile Intensive Pr^ngr•am-State Rid Fund for• $334.84; Indigent Health Care for• $2,127.98; J~_ivenile Detention Facility for $189.~~TS; State Funded-216th District Rttor•ney for• $417.79; State Funded-216th Distr^ict F'r•obation for $1,60.72; State Funded-Commi_tnity Corr^ections for• $42,573.39 and Indigent Health Care for^ $42, 390. 32. -- -- Upon motion made by Commissioner^ Baldwin, seconded by Commissioner• Baldwin, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, to pay said Claims and Rrcounts. PRGE 835 1.2 B~_idget Rmendments. (County Auditor) ORDER N0. 25E14 BUDGET RMENDMENT IN INDIGENT HERLTH CARE RND GENERRL FUND On this day the 2E,th day of Uctober-, 1`~yEi upon motion made by Commissioner Oehler, seconded by Commissianer• Lets, the Coi_irt unanimously approved by a vote of 4-0-0, to transfer 542,39Q.3^c from Line Item No. 10-7Q~0-015 General F~_~nd, Transfer Out to Line Item No. 50-390-~D15 Indigent Health Tr•ansfer• In. DRDER ND. 25615 DECLARE RN EMERGENCY AND TRRNSFER FUND IN TRAFFIC SAFETY FUND On this day the 26th day of October, 1998 ~_~pon motion made by Commissioner Baldwin, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-0-0, to declare an emergency and transfer 5954.11 from 5ur•pl~_is F~_ind #24 and transfer 516.89 from Line Item No. 24-SBS-420 Telephone and $iSS~. ~0 fr•am Line Item No. 24-585-485 Conference D~_ies ft __ Subscriptions with 5325.00 to Line item No. 24-585-3o~D Operating Supplies and with 5796.tDQi to Line Item No. 24-SB5-102 Instr~_~ctor Salary. F'HGE ti36 1.3 Late Pills. (County Aiaditor•) ORDER N0. 25616 AGGROVRL TO FRY LRTE PILL TO RCKMRN PHARMACY On this day the~6th day of October, 1'398 upon motion made by Commissioner Let z, seconded by Commissioner Oehler, the Court unanimously approved by a vote of 4-@-@, to transfer 5832.^c4 from Line Item No. 1@-512-333 Fr•isoner^ Medical and 51,@16.25 from Line Item No. 1@-512-333 F'r•isoner• Medical and authorize a hand check. Coi_inty Tr•eas~_irer and County Ai_iditor are hereby authorized to draw a voucher^ in the amount of 51,848.49 made payable to Ackman Pharmacy. ORDER N0. 25617 AGp'ROVRL TU GHY LATE PILL 1"U tSRAUSb' Cif-)RAGE On this day the 26th day of October, 1998 upon motion made by Commissioner^ Let z, seconded by Commissi.oner• Oehler, the Co~_ir^t unanimously approved by a vote of 4-@-@, to tr•ansfer^ 58,438.9 from Line Item No. 1@-56@-454 Vehicle Repair and Maintenance and 52,3@@. 4l from Line Item No. 1@-56@-454 Vehicle Ftepair^ and Maintenance and a~_ithor•ize a hand check. Co~_mty Treasurer and County Ruditor• are hereby authorized to draw a voi.icher in the amount of 51@, 7:88. /6 made payable to tCrauss Garage. FACE 837 ORDER N0. 25618 HF'pROVHL TO F'RY LRTE BILL TD CARD SERVICES On this day the 28th day of October, 19y8 upon motion made by Commissioner- Lackey, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, to tr•ansfer- 5289.74 from Line Item No. lid-512-487 Training and 5125.77 from Line Item No. 10-512-487 Training and a~_ithorize a hand check. County Treasurer and County Ruditor are hereby a~_tthor•i~ed to draw a voucher- in the amoi_int of $415.51 made payable to Card Services. 1.4 Hppr•ove and accept Monthly Keports. ORDER NO. 25619 RCCEF'TRNCE OF MONTHLY RERORTS On this day the 26th day of October, 1998 came to be considered by the Court the various the vario~_is monthly reports of Kerr County and Precinct Officials of Kerr Co~.mty, Texas and having heard and considered by the Coi.irt, the Coi.irt finds that said reports should be accepted and tiled with the Co~_mty Cler4< for f~_iture a~_idit. Upon motion made by Commissioner Lackey, ser_~onded by Commissioner Let z, the Co~.irt unanimously accepted the monthly reports of: F'AGE 838 Kerr County Extension Rgent, Eddie Holland September, 1998 I:err• County Extension Rgent, Janie Squier September, 1998 District Clerk, Linda Uecker September, 1'~9B Interest J~_~stice of the F'eace, #1 Vance Elliott September-, 1998 J~_istice of the F'eace, #4, William Ragsdale September, 1998 Interest II. CONSIDERRTION RGENDA S 1 ~b, 54E.. UN 'b 352.46 $2,131.68 l o, .a -J/G. JJ ! ~. 7~ 2.1 Consider and discuss proposal to create a road district for all residents of Crab Lane. (Commissioner- Pct. #1) ORDER N0. 25620 AF'PROVRL OF RURD RND BRIDGE "I'O DEVELOP COST ESTIMRTES TO CRERTE R RORD DISTRICT FOR CUB LRNE RND BRING RORD UF' TO COUNTY STRNDRRD RND TRITE OVER MAINTENANCE Un this day the 6th day of October-, 1998 upon motion made by Commissioner- Baldwin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-Q, for- Road and Bridge to develop cost estimates to create a r'•oad district for- C~_ib Lane and bring Cub Lane up to County standards to take over maintenance. PRGE 839 ~. Consider and discuss renewal for FCer^r^ County Gro~_ip Health d Life benefit program and further^ disci_tss possible Co-op with other local governmental entities. (Pr^yan Finley/Ray Bothwell) ORDER N0. 25E21 AGPROVAL OF RENEWRL FOR KERB COUNTY GROUP HEALTH R• LIFE PENEFIT PFtOGBAM WITH EMPLOYEE PENEFIT RDMINISTRAT'OBS INC. On this day the 'Eth day of October, 1998 ~_ipon motion made by Judge Denson, seconded by Commissioner- Paldwin, the Co~_ir^t unanimously approved by a vote of 5-0-0, the renewal for Ker•r^ County Gr•o~.ip Health and Life Benefit Program with Employee Penefit Administr^ator^s Inc. c.3 Consider and discuss a~.rthor^izing Environmental Health Depar^tment (Solid Waste) to go o~_~t for bids for a new truck. (Glenn Holekamp) ORDER N0. 256 AF'PROVRL TO RUTHORIZE ENVIRONMENTAL HEALTH DEPARTMENT (SOLID WASTE) TO GO OUT FOR PIllS FOR A NEW TRUCK On this day the cEth day of October, 1998 ~.ipon motion made by Commissioner Paldwin, seconded by Commissioner' Oehler^, the Court unanimously approved by a vote of 4-0-0, to authorize Environmental Health Department (Solid Waste) to go out for' bids for a new tr~_ick. PAGE 840 2.5 Consider and disci_tss proclaiming November- 29th, through December- 5th, 1998 as FLOOD AWARENESS WEEK. (Mar^y Virginia Halekamp) ORDER N0. 25623 AF'F'ROVRL TO RUTHORIZE COUNTY JUDGE TO SIGN PROCLRMRTION FOR FLOOD AWARENESS WEEK BEING NOVEMPER 29TH THROUGH llECEMRER 5TH, 1998 On this day the 26th day of October, 1998 upon motion made by Commissioner Lets, seconded by Commissioner- Lackey, the Co~_ir•t unanimously approved by a vote of 4-Q-0, to author-i-~e the Co~_inty Ji_idge to sign Proclamation for^ Flood Awareness Week being November- 29th thr^o~_igh December- 5th, 1998. COMMISSIONERS' COURT RECESSED AT 9:40 RM COMMISSIONERS' COURT RECONVENED RT 10:00 AM 2.6 Public Hearing for- Replat of Lot 2 in H. Cooper Addition in F'r-ecinct 4. (County Engineer-/Lee Voelkel) COMMISSIONERS' COURT CLOSED OPEN SESSION RND OPENED F'URLIC HERRING RT 10:41 RM Public Hearing was held. Final Plat approval was continued due to r-o ads in subdivision have not been completed. COMMISSIONERS' COURT CLOSED F'URLIC HERRING RT 10:02 AM RND WEN( 1NT0 UF'EN SESSION Af ].N:GG AM F'RGE 841 c.4 Consider and discuss recommended changes to the list of presiding election ,j~_rdges for the Gener^al Election on November 3rd, 1338. (Gloria Anderson) ORDER N0. ::56c4 RPF'ROVRL OF RECOMMENDED CHANGES TO TIDE LIST OF PRESIDING ELECTION JUDGES FOR THE GENERAL ELECTION ON NOVEMBER 3, 1338 On this day the 6th day of October, 1938 i_rpon motion made by Commissioner- Baldwin, seconded by Commissioner Lets, the Co~_ir-t unanimously approved by a vote of 4-0-0, the r^e commended changes to the list of presiding election .judges for• the Gener^al Election on November 3, 19'8 as follows: PRECINCT # GRESIDING JUDGE RDDRESS 314 DELORIS F'OSEY "~8 W. MCFRRLRND KERRVILLE, TEXRS 416 ROBERT RVERY '07 CRNDICE DR. F Disc~_ission Only -- Official Co~ar•t Tr^anscr•ipt on record. Contini.~ed to next agenda. c. 10 Consider- and discuss r^esolut ion suppor^t ing the Veterans Hospital of Kerrville, Kerr- Co~_tnty, Texas. (Commissi.oner^ pct. #~) ORDER N0. ~5E27 HF'F'RUVRL OF RESOLUTION SUP'P'ORT ING THE VETERRNS IiOSF'ITRL OF t'.ERRVILLE, KERR COUNTY, TEXRS On this day the ~Eth day of October^, 1998 upon motion made by Commissioner Let z, seconded by L'ommissioner• Naldwin, the Court unanimously approved by a vote of 5-0-0, the r^esol~_ition s~_ipporting the Veterans Hospital of Kerrville, Kerr Co~_inty, Texas. P'RGE 843 ."_'. 11 Consider and disc~_iss appr^oving Co~_inty Sponsor^ed Contr^acts between Ker^r^ County and the following and a~.~thor^ize the County J~..idge to sign same: Hill Country Co~ar^t Appointed Special Advocate "CASK" Hill Country Crisis Council K' Star• ORllER NU. c`.iE~:B APPROVRL OF COUNTY SPONSORED CONTRRCT BETWEEN KERB COUNTY AND HILL COUNTRY COURT AP'P'OINTED SPECIAL. ADVOCRTE "CASH", HILL COUNTRY CRISIS COUNCILq F<'S'fRR On this day the 2Eth day of October^, 1S9B ~.ipon motion made by Commissioner Oehler^, seconded by Commissioner Paldwin, the Lour^t unanimously approved 6y a vote of 4-0-0, the county sponsored contracts between Kerr Co~_mty and the following and authorise the County Judge to sign same: Hill Country Cour^t Rppointed Special Rdvocate "CRSR" Hill Co~_intry Crisis Council K' Star c.l'~ Consider' and discuss approving Volunteer Fire Department Contract between Kerr Co~_inty and the following and a~.ithor^ize the County Judge to sign same: Turtle Creek Vol~_inteer^ Fire Department Ingram Vol~_mteer Fire Department Hunt Volunteer Fire Department PRGE 844 ORDER N0. 25E~9 RPPROVRL OF VOLUNTEER FIRE DEPRRTMENT CONTRRCTS 8E'IWEEN N,ERR COUNTY RND TURI"LE CREEK VFU, INGRRM VFDq RND HUNT VFD On this day the 2E,th day of October, 1998 upon motion made by Commissioner Letz, seconded by Commissioner Lackey, the Court unanimously approved by a vote of 4-0-0, the Volunteer- Fire Department Contracts between FCerr• County and the following and authorize the County Judge to sign the same: Turtle Creek Volunteer- Fire Depar-tment Ingram Volunteer Fire Department Hunt Volunteer Fire Department COMMISSIONERS' COURT RECESSED RT 10:5 RM COMMISSIONERS' COURT RECONVENED RT 11:0Q RM E. 13 Consider- and discuss Kerr Co~_inty Child Care Intiative and consider resol~.rtion of support. (Commissioner- Pct. #1) ORDER N0. ^c5630 APPROVRL TO RESOLUTION IN SUPPORT OF KERR COUNTY CHILD CRRE INITIR'IIVE ON R LOCRL PRSIS On this day the 6th day of October-, 1998 upon motion made by Judge Denson, seconded by Commissioner- Oehler-, the Court unanimously approved by a vote of 5-0-0, of resol~.ition in support of F