REGULAR COMMISSIONERS' COURT AGENDA
MONDAY, NOVEMBER 9, 1998, 9:00 A.M.
COUNTY COURTROOM
KERR COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN
MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND
TITLE 5, CHAPTER 552, GOVERNMENT CODE.)
This Commissioners' Court will hold a meeting at 9:00 A.M., Monday,
November 9, 1998, at the Kerr County Courthouse in the Commissioners'
Courtroom.
CALL MEETING TO ORDER
VISITORS INPUT
~ Citizens wishing to speak on items NOT listed on the regulaz agenda, please fill
out form for consideration at this time. Citizens wishing to speak on items
LISTED on the regular agenda, please fill out request form for consideration
during discussion on that specific item. In order to expedite the flow of business
and to provide all citizens the opportunity to speak, the Judge may impose a
three (3) minute limitation on any person addressing the court.
I APPROVAL AGENDA:
1.1 Pay bills.
1.2 Budget Amendments. (County Auditor)
1.3 Late Bills. (County Auditor)
1.4 Read and Approve Minutes.
1.5 Approve and accept Monthly Reports.
Filed S Dayof~P~.D.t~TfMEZ_•~~PM
BIWE G. MEEKER
Cle^rk County,~Court, Kerr County, Texas
II CONSIDERATION AGENDA: (Action may be taken on Items
listed below)
10:00
2.1 Consider election results for Spring Creek Ranch (Witt Road)
Road-District and establish same. (County Engineer)
2.2 Consider and discuss County emergency repairs and possible
permanent maintenance of Cummings Lane to rear entrance to
Town and Country Shopping Center. (County Judge)
2.3 Consider and discuss approval of Interlocal Cooperation
Agreement for housing prisoners between Kerr County and
Llano County and authorize the County Judge to sign same.
(Sheriff)
2.4 Consider and discuss approval of the Sheriff's Department to out
for bids on 2 vehicles (one (1) 1999 4-door sedan police vehicle;
and one (1) police pickup truck). Bids will be accepted at the
County Clerk's Office until 5:00 P.M. November 30, 1998,
sealed bids will be opened on December 14, 1998 at 10:00 A.M.
and awarded or rejected. (Sheriff]
2.5 Consider and discuss possible extensive computer problems with
Year 2000. (County Judge)
2.6 Open sealed bids for Gradeall and award or reject same.
(County Engineer)
10:00 2.7 Public Hearing for Replat of Lots 91, 92, 93, 94, 95 and 112 in
Falling Water, Pct. #3 and consider approval of Final Replat for
same. (County Engineer)
2.8 Consider and discuss qualifying the youth organization, Rio
Grande Region, United States Pony Clubs, Inc. as exempt to
enable the Pony Club use of the Ag-Barn facilities.
(Commissioner Pct. #4/Richard F. Thompson)
2.9 Consider and discuss approving contract between Ken County
and Laurinda Boyd to act as booking agent at the ag-barn
facilities and authorize the County Judge to sign same.
(Commissioner Pct. #3)
2.10 Consider and discuss hiring construction consultant to oversee
Phase III Construction (Courthouse Renovation).
(Commissioner Pct. #3)
2.11 Consider and discuss approving contract between the Office of
Court Administration (Presiding Judges Assistance Project) and
Kerr County and authorize the County Judge to sign same.
(County Judge)
2.12 Consider and discuss approving Telecommunications Equipment
Lease between Kerr County and Advanced Tel-Com Systems
Corporation d/b/a Kerrville Telephone Business Systems and
authorize the County Judge to sign same. (County Judge)
2.13 Consider and discuss approving contract between Kerr County
and the following Volunteer Fire Departments and authorize the
County Judge to sign same. (County Judge)
Elm Pass VFD
Center Point VFD
Comfort VFD
Mountain Home VFD
2.14 Consider and discuss approving agreements between the City of
Kerrville and Ken County for use of Hotel Occupancy Tax
Revenues -Historical Preservation Purposes (Union Church)
$10,485.18 and improvement of Convention Center Facilities
(Hill Country Youth Exposition Center) $11,019.58 and
authorize the County Judge to sign same. (County Judge)
- 2.15 Consider and discuss possible rental of office space from the
City of Ingram for a satellite Tax Office. (County
Judge/Maintenance Supervisor)
2.16 Consider and discuss appointment to the Kerr Emergency 9-1-1
Network Board. (Commissioner Pct. #4)
2.17 Consider and discuss approving a Final Payment for Phase II
(demolition) of the Courthouse Renovation. (Mike Walker)
CLOSED MEETING
A closed meeting will be held concerning the following subject(s):
1:30 III. EXECUTIVE SESSION:
This meeting is authorized by Title 5, Chapter 551, Government Code and
Title 5, Chapter 552, Government Code.
3.1 All pending and possible litigation. (County Civil Attorney)
OPEN MEETING
An open meeting will be held concerning the following subject(s):
IV ACTION AGENDA:
4.1 Action as may be required on matters discussed in Executive
Session.
V INFORMATION AGENDA:
5.1 Reports from Commissioners.
5.2 Road and Bridge Monthly Report.
5.3 Maintenance Monthly Report.
ADDENDUM
REGULAR COMMISSIONERS' COURT AGENDA
MONDAY NOVEMBER 9,1998,1:30 P.M.
COUNTY COURTROOM
KERB COUNTY COURTHOUSE
KERRVILLE, TEXAS 78028
CLOSED MEETING

A closed meeting will be held concerning the following
subject(s):
1:30 III. EXECUTIVE SESSION:
This meeting is authorized by Title 5, Chapter 551, Government Code
and Title 5, Chapter 552, Government Code.
3.2 Personnel -Collections Coordinator. (County Judge)
FYed,~payo('`WAD.I9~TM~IEL ~ P'r~
BIWE G. MEEKER
Clerk CourMy Courl, Kerr County, Texas
gy; DAY
COMMISSIONERS' COURT CONVENED IN REGULAR SESSION on Monday,
November 9th, 1998 at 9:00 RM with the fallowing officers
present: Honorable Robert A. Denson, County Judge; H.A.
Baldwin, Commissioner Gct. 1; T.H. Lackey, Commissioner Get.
2; Jonathan Let z, Commissioner Pct. #3; Bruce Oehler,
Commissioner Pct. #4 and the following proceedings were had:
I. RPPROVRL AGENDR
1.1 Pay Bills.
ORDER N0. 25632
CLRIMS RND RCCOUNTS
On this day the 9th day of November, 1998 came to be
considered by the Cour^t the various claims and accounts
against Kerr County and the various Commissioners' Precincts,
which said Claims and Recounts appr-oved by payment out of the
Gener^al Fund for 5131,497.48; Jury for 5841.25; Road and
Bridge Additional Registration Fee far 524,928.31; Fire
Protection for 56,250.00; Road and Bridge Department for
$^c0,448.62; Juvenile State Rid Fund for 5574.93; Tr^affic
Safety Fund for 52,265.28; Permanent Impr^ovement for
517,828.00; District Administration for 5168.30; State
Funded-216th District Attor^ney for 51,136.51; State
Funded-^c 16th Distr^ict Pr^obation for^ 5^c, 163. 40 and Indigent
Health Care for 523,541.74.
Upon motion made by Commissioner^ Baldwin, seconded by
Commissioner^ Letz, the Court unanimously approved by a vote of
4-0-0 to pay said Claims and Recounts and include Indigent
Health Car^e.
PAGE 849
1.2 Budget Amendments. (County Auditor)
ORDER N0. 25633
BUDGET AMENDMENT IN DEPRRTMENT OF PUBLIC SAFETY
RND COMMISSIONERS COURT
On this day the 9th day of November, 1998 upon motion made by
Commissioner- Baldwin, seconded by Commissioner Oehler-, the
Court unanimously approved by a vote of 4-0-0, to transfer
5150.00 from Line Item No. 10-401-571 Contingency to Line Item
No. 10-580-499 Miscellaneous.
ORDER N0. 25634
BUDGET RMENDMENT IN INDIGENT HERLTH CRRE
AND GENERAL FUND
On this day the 9th day of November, 1998 upon motion made by
Commissioner Letz, seconded by Commissioner^ Baldwin, the Cour^t
unanimously approved by a vote of 4-0-0, to transfer
523,541.74 fr-om Line Item No. 10-700-015 General Fund Transfer
Out to Line Item No. 50-390-015 Indigent Health Transfer- In.
i.3 Late Bills. (County Auditor)
GAGE 850
ORDER N0. 25635
APPROVAL TO PAY ELECTION WORKERS AND
POLLING SITE RENTRLS
Dn this day the 9th day of November, 1998 upon motion made by
Commissioner Baldwin, seconded by Commissioner- Oehler, the
Cour-t unanimously approved by a vote of 4-0-0, to pay
(5,870.40 from Line Item No. ia-402-ia8 Election Judges &
Workers and pay 582.00 fr^om Line Item No. 10-402-460 Rental
for^ the November 3, 1998 General Election.
County Treasurer^ and County Ruditor are her^e by authorized to
process the claims (through R/P) on 11/12/98 for disbursement.
1.4 Read and Reprove Minutes.
ORDER N0. 25636
RRPROVAL TO RCCEPT MINUTES AND WRIVE READING
On this day the 9th day of November, 1998 upon motion made by
Commissioner• Lackey, seconded by Commissioner^ Let z, the Court
unanimously accepted the Minutes and waived reading of said
Minutes: Commissioners' Court Regular Session on Dctober
13th, 1998 and Commissioners' Court Special Session on Dctober•
26th, 1998.
1.5 Approve and accept Monthly Reports.
PAGE 851
ORDER N0. 25637
ACCEPTRNCE OF MONTHLY REPORTS
On this day the 9th day of November, 1998 came to be
considered by the Court the various monthly r^e ports of Ker•r•
County and Precinct Officials for Kerr County, the Court finds
that said repor-ts should be accepted and filed with the County
Clerk for future audit.
Upon motion made by Commissioner Lackey, seconded by
Commissioner Let z, the Court unanimously approved by a vote of
4-0-0, to accept the monthly reports of:
Justice of the Peace, #^c, Dawn Wright
October-, 1998 35,09.75
Justice of the Peace, #4 William Ragsdale
October, 1998 314,998.0^c
Interest 378.86
II. CONSIDERATION AGENDA
2.1 Consider- election results for^ Spring Creek Ranch
(Witt Road) Road-District and establish same. (County
Engineer)
PAGE 852
ORDER NO. 25638
RPPROVRL TO ESTABLISH A ROAD DISTRICT
FOR SPRING CREEK RRNCH (WITT RORD)
On this day the 9th day of November, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-0-0, to establish a
Road District for Spring Creek Ranch which is 2.95 miles of
roadway, Witt Road, Silver Creek Road, and Balsly. The Road
and Bridge will construct in three phases.
Chase One - Witt Road to the top of the hill the first year-.
Phase Two - The remainder of Witt the second year.
Phase Three - The side roads (with the exception of Dr•y Creek
Road) in the third year.
Dr-y Creek Road is not included in the Spring Creek Ranch Road
District.
2.9 Consider- and discuss approving contract between Kerr
County and Laurinda Boyd to act as booking agent at the
ag-barn facilities and authorize the County Judge to sign
same.
ORDER NO. 25639
RRPROVAL OF CONTRACT BETWEEN KERR COUNTY
AND LRURINDA BOYD
On this day the 9th day of November-, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner- Oehler, the Court
unanimously approved by a vote of 4-0-0, to approve contract
between Kerr County and Laurinda Boyd to act as booking agent
at the ag-bar^n facilities and authorize the County Judge to
sign same.
PRGE 853
2.8 Consider and discuss qualifying the youth organization,
Rio Grande Region, United States Pony Clubs, Inc. as exempt to
enable the Pony Club use of the Ag-Bar^n Facilities.
(Commissioner Pct.#4/Richard F. Thompson)
Discussion Only - Official Court Transcript on Recor-d.
2.2 Consider and discuss County emergency r•epair•s and
possible permanent maintenance of Cummings Lane to rear-
entrance to Town and County^y Shopping Center. (County Judge)
ORDER NO. 25640
RPPROVRL OF REMAINING PORTION OF CUMMINGS LANE
TO BE RCCEPTED AND COUNTY MRINTAINED
On this day the 9th day of November, 1998 upon motion made by
Judge Denson, seconded by Commissioner Oehler, the Court
approved by a vote of 4-1-0, with Commissioner- Baldwin
opposing, to include portion of Cummings Lane not heretofore
approved to be accepted and county maintained.
2.3 Consider and discuss approval of Iterlocal Cooperation
Rgreement for housing pr^isoners between Kerr County and Llano
County and authorize the County Judge to sign same. (Sheriff)
ORDER NO. 25641
RPPROVRL OF INTERLOCAL COORERATION AGREEMENT
FOR HOUSING RRISONERS BETWEEN KERR COUNTY
RND LLANO COUNTY
On this day the 9th day of November-, 1998 upon motion made by
Commissioner- Let z, seconded by Commissioner- Baldwin, the Court
unanimously approved by a vote of 5-0-0, of Inter•local
Cooperation Rgreement for- housing prisoners between Kerr
County and Llano County and authorize the County Judge to sign
same.
PRGE 854
6.4 Consider and discuss approval of the Sheriif's Department
to go out for bids on 6 vehicles (one (1)1999 4-door sedan
police vehicle; and one (1) police pickup truck). Bids will
be accepted at the County Clerk's Office until 5:@0 PM
November 3@, 1998 sealed bids will be opened on December 14,
1998 at i@:@@ RM and awarded or• rejjected. (Sheriff)
ORDER N0. 6564E
APPROVRL OF SHERIFF'S DEPARTMENT TO
GO OUT FOR BIDS ON TWO VEHICLES
Dn this day the 9th day of November, 1998 upon motion made
Commissioner Baldwin, seconded by Commissioner Lackey, the
Court unanimously approved by a vote of 4-@-@, the Sheriff's
Department to go out for bids on 2 vehicles (one(1)1999 4-door
sedan police vehicle; and one (1) police pickup truck). Bids
will be accepted at the County Clerk's Dffice until 5:@0 PM
November 3@th, 1998, sealed bids will be opened on December
14, 1998 at 1@:@@ AM and awarded or rejected.
2.5 Consider and discuss possible extensive computer problems
with Year 6@@@. (County Judge)
ORDER N0. 25643
RPPRDVRL TD RPPOINT LARRY GRIFFIN
TO HERD THE TRSY. FORCE FOR THE Y6K PROBLEM
On this day the 9th day of November, 1998 upon motion made by
Commissioner Let z, seconded by Commissioner Oehler, the Court
unanimously approved by a vote of 5-@-@, to appoint Larry
Griffin, Commissioner Pct. 4 Elect to head task force for• the
Y^cN. problem.
F'RGE 855
2.6 Dpen sealed bids for- Gradeall and away^d or^ reject the
same. (County Engineer)
ORDER N0. 25644
APGROVRL TO TURN OVER BIDS FOR GRADEALL TO THE
ROAD AND BRIDGE DEGRRTMENT FOR FINAL DECISION
On this day the 9th day of November, 1998 upon motion made by
Commissioner Oehler, seconded by Commissioner- Lackey, the
Court unanimously approved 3-@-0 with Commissioner Baldwin
absent for voting, to turn over- bids for- gradeall to the Road
and Bridge Department for^ final decision.
COMMISSIONERS' COURT OPENED PUBLIC HERRING RT 1@:@8 RM
Public Hearing held for replat of Falling Water Subdivision
COMMISSIONERS' COURT CLOSED PUBLIC HERRING RT 1@:@9 AM
2.7 Public hearing for replat of Lot 91, 92, 93, 94, 95
and 112 in Falling Water, Pct. #3 and consider approval of
Final Replat for same.
ORDER N0. 25645
APPROVAL TO FINAL RERLAT OF LOTS 91, 92
93, 94, 95, AND 112 IN FREEING WATER SUBDIVISION, PCT #3
On this day the 9th day of November-, 1998 upon motion made by
Commissioner Letx, seconded by Commissioner Oehler, the Court
unanimously approved by a vote of 4-@-@, the final replat of
Lots 91, 92, 93, 94, 95 and 112 in Falling Water Subdivision,
Pct. #3.
COMMISSIONERS' COURT RECESSED AT 1@:1@ AM
COMMISSIONERS' COURT RECONVENED AT 1@:25 AM
PAGE 856
1 1
2. i@ Consider and discuss hiring construction consultant to
oversee F'hase III Constr-uction (Courthouse Renovation)
(Commissioner Pct.#3)
ORDER N0. S~E,4E
APPROVAL TO COMMIT TO HIRING CONSTRUCTION CONSULTANT
TO OVERSEE PHASE III CONSTRUCTION (COURTHOUSE RENOVATION)
On this day the 9th day of November, 1998 upon motion made by
Commissioner- Let z, seconded by Commissioner Oehler, the Court
unanimously approved by a vote of 4-@-@, to commit to hiring
a construction consultant to oversee Phase III Construction
(Courthouse Renovation)
5.11 Consider and discuss approving contract between the
Office of Court Administration (Presiding Judges Assistance
Project( and N.er-r County and authorize the County Judge to
sign same. (County Judge)
ORDER N0. SSE,47
RPPROVAL OF CONTRRCT BETWEEN THE OFFICE OF COURT
RDMINISTRATION (PRESIDING JUDGES RSSISTRNCE PROJECT)
AND I;ERR COUNTY
On this day the 9th day of November, 1998 upon motion made by
Commissioner Baldwin, seconded by Commissioner Let z, the Co~_irt
unanimously approved by a vote of 4-@-@, the Contract between
the Office of Court Administration (Presiding Judges
Resistance Project) and F(er•r County and authorize the County
Judge to sign same.
RAGE 857
2.12 Consider and discuss approving Telecommunications
Equipment Lease between Ker•r• County and Rdvanced Tel-Com
Systems Corporation d/b/a Kerrville Telephone Business Systems
ORDER N0. 25648
APPROVRL OF TELECOMMUNICRTIONS EQUIPMENT
LEASE BETWEEN KERR COUNTY RND ADVRNCED TEL-COM
SYSTEMS CORPORATION D/B/A/ KERRVILLE TELEPHONE
BUSINESS SYSTEMS
On this day the 9th day of November, 1998 upon motion made by
Commissioner Baldwin, seconded by Commissioner Lackey, the
Court unanimously approved by a vote of 4-@-@, the
Telecommunications Equipment Lease between Kerr County and
Rdvanced Tel-Com Systems Corporation d/b/a Kerrville Telephone
B~.isiness Systems and authorize the County Judge to sign same.
2.13 Consider and discuss approving contract between Kerr
County and the following Volunteer Fire Departments and
authorize the County Judge to sign same:
Elm Gass VFD; Center^ Point VFD; Comfort VFD; Mountain Home VFD
ORDER N0. 25649
RPPROVRL OF CONTRACT BETWEEN KERR COUNTY RND
ELM PASS VFD; CENTER POINT VFD; COMFORT VFD
AND MOUNTAIN HOME VFD
On this day the 9th day of November, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner Letz, the Court
unanimously approved by a vote of 4-@-@, the Contract between
Kerr- County and the following Volunteer Fire Departments:
Elm Rass VFD
Center Point VFD
Comfort VFD
Mountain Home VFD
PAGE 858
2.14 Consider and discuss approving agreements between the
City of Kerrville and Ker^r County for• use of Hotel Occupancy
Tax Revenues - Histor^ical Preservation Purposes (Union Church)
51@,485.18 and improvement of Convention Center Facilities
(Hill County^y Youth Exposition Center) 511,@19.58 and
authorize the County Judge to sign same. (County Judge)
ORDER NO. 2565@
RPPROVAL OF AGREEMENTS BETWEEN THE
CITY OF KERRVILLE AND KERR COUNTY CONCERNING
THE UNION CHURCH AND HILL COUNTRY YOUTH EXHIBITION CENTER
On this day the 9th day of November, 1998 upon motion made by
Commissioner Lackey, seconded by Commissioner Let z, the Court
unanimously approved by a vote of 4-@-@, the agreements
between the City of Kerrville and Ker•r^ County for• use of Hotel
Occupancy Tax Revenues - Historical Preservation Purposes
(Union Church) 51@,485.18 and impr^ovement of Convention Center
Facilities (Hill Country Youth Exposition Center) 511,@19.58
and authorize the County Judge to sign same.
2.15 Consider and discuss possible rental of office space
from the City of Ingram for^ a satellite Tax Office. (County
Judge/Maintenance Supervisor)
Discussion Only - Dfficial Cour^t Tr^anscript on record.
F'AGE 859
~.1E Consider and discuss appointment in F;err Emergency 9-i-1
Network Board. (Commissioner- Pct. #4)
ORDER N0. ^cSE~51
APPROVRL TO RPF'OINT GLORIA ANDERSON
TO THE N,ERR EMERGENCY 9-1-1 NETWORK, BOARD
On this day the 9th day of November, 1998 upon motion made by
Commissioner Let z, seconded 6y Commissioner- Baldwin, the Co~_irt
unanimously approved by a vote of 4-0-0, to appoint Glor^ia
Anderson to the N,er^r^ Emer^gency 9-i-i Networ^k Board.
.'_'.17 Consider and discuss approving Final Payment for- Phase
II (demolition) of the Courthouse Renovation. (Mike Walker^)
Discussion Only. ^fficial Cour^t Transcript on recor^d.
COMMISSIONERS' COURT RECESSED AT 11:^c5 AM
COMMISSIONERS' COURT RECONVENED RT i:,~,8 PM
PRGE 8E0
I l
~.6 Open sealed bids for• Gr•adeall and award or reject same.
Contin~_ied from this morning.
ORDER NO. GJ6JG
APRROVAL TO ACCEPT BID ON GRADERLL FROM
T M T PARTS & MACHINERY, INC.
On this day the 9th day of November, 1998 upon motion made by
Commissioner Lets, seconded by Commissioner Oehler, the Court
unanimously approved by a vote of 4-0-0, to accept bid on
Gradeall from T N T parts & Machinery, Inc. for S1E,500.00
COMMISSIONERS' COURT CLOSED OREN SESSION AND WENT INTO
EXECUTIVE SESSION AT 1:40 RM
III. EXECUTIVE SESSION
3.1 All pending and possible litigation. (County Civil
Rttorney)
~.~ Rer•sonnel - Collections Coor•dinator•. (County Judge)
Rer Addendum to Commissioners' Court Agenda
RAGE 8E1