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ORDER NO. 25E47
APPROVAL OF CDNTRACT BETWEEN THE OFFICE OF COURT
ADMINISTRATION (PRESIDING JUDGES R5SISTRNCE PROJECT)
AND KERB COUNTY
On this day the 9th day of November-, 1'398 upon motion made by
Commissioner^ Baldwin, seconded 6y Commissioner Lets, the Court
unanimously approved by a vote of 4-0-0, the Contract between
the Office of Cour^t Administration (Pr-esiding Judges
Assistance Pr^oject) and Y,er•r County and authorise the County
Judge to sign same.
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OFFICE OF COURT ADMINISTRATION
October 22, 1998
The Honorable Robert A. Denson
County Judge
Kerr County
700 Main St.
Kemille, TX 78028
Re: Presiding Judges Assistance Project Contract
Deaz Judge Denson:
JERRY L. BENEDICT
Administratlve Director
Enclosed please find two copies of the Presiding Judges Assistance Contract between the
Office of Court Administration and Kerr County for state fiscal yeaz 1999. The terms of the
contract aze the same as those found in the 1998 contract.
Please review the contract, sign both copies, and forward them to Judge Stephen B.
Ables, Presiding Judge for the Sixth Administrative Judicial Region. By copy of this letter, I am
requesting that Judge Ables then sign both copies and return them to us for Mr. Benedict's
signature. After the contract is fully executed, a copy will be sent to each of you. If you have
any questions, please do not hesitate to contact me at 512/936-5191.
Sincerely,
Alicia G. Key
Assistant General Counsel
cc: The Honorable Stephen B. Ables
205 W EST 14TM STREET, SUITE 600 • TOM C. CLnRK BUILDING • (512) 463-1625 • FAX (512) 463-1648
P. O. BOx 12066 • AUSTIN, TExns 76711-2066
http://www.courts.stafe. tx.us
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNLSH ONE ORl(GINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY:Bob Denson OFFICE: Commissioners Court
MEETING DATE: October 26 1998 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approving contract between The Office of Court
Administration and Kerr County (Presiding Judges Assistance Project) and
authorize the County Judge to sign same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
County Judge
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Monday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
CONTRACT BETWEEN THE OFFICE OF COURT ADMINISTRATION
AND
KERR COUNTY
PRESIDING JUDGES ASSISTANCE PROJECT
STATE OF TEXAS
OCA CONTRACT NO. 99-003
COUNTY OF TRAVIS CJD Grant No. SF-99-A11-12351
I. CONTRACTING PARTIES
This contract is by and between the Office of Court Administration, as the Grantee Agency,
and Kerr County, the Service Provider, and in aid of CJD Grant No. SF-99-All-12351 titled
Administrative Presiding Judges Assistance Project. This project is also funded in part by state
appropriations to the state Office of Court Administration. It is understood by all parties that
payment obligations created by this contract aze conditioned upon the availability of State or Federal
funds appropriated or allocated for the payment of such obligations. The term of this contract shall
commence on September 1, 1998, and shall end on August 31, 1999, unless extended or terminated
as otherwise provided for in this contract.
II. MONITORING
The Office of Court Administration is responsible for closely monitoring Kerr County and
exercising reasonable care to enforce all terms and conditions of the grant. Kerr County agrees to
fully cooperate in the monitoring process.
III. RECORDS
Requirements of the Uniform Grant and Contract Management Standards (UGCMS)
promulgated pursuant to Section 783 of the Government Code are adopted by reference as part of
this contract, including the contract provision as in Section 36, Common Rule of OMB, of the above
standards. The Office of Court Administration, as Grantee Agency, shall keep all project records.
Records shall be retained for at least three (3) years following the closure of the most recent audit
report and until any outstanding litigation, audit or claim has been resolved. Records are subject to
inspection by the Office of the Governor, Criminal Justice Division ("CJD'~, or any state or federal
agency authorized to inspect the same.
Fded~~Dayof~AD.19~TIME/V' S~ EhY)
&LLIE Q. MEEKER
Gerk County Court, Kerr Courtly, Texas
ey: Deputy
IV. STATEMENT OF SERVICES TO BE PERFORMED:
To promote the efficiency and effectiveness of the administrative functions performed for
the Sixth Administrative Judicial Region, Kerr County agrees to provide an employee or employees
for the Sixth Administrative Judicial Region. The State of Texas, through the Office of Court
Administration, will provide certain funds for payment of salary expenses for an administrative
assistant or assistants to the Presiding Judge of the Sixth Administrative Judicial Region. The
administrative assistant or assistants will be employees of Kerr County, with the same rights and
benefits now enjoyed or hereafter granted to employees of Kerr County and the same responsibilities
of said employees. The administrative assistant or assistants shall be chosen by, and serve at the will
of, the Presiding Judge of the Sixth Administrative Judicial Region. The duties performed by an
administrative assistant include assisting with the assignment and coordination of visiting judges'
schedules, maintaining records for judicial assignments within the region, preparing claims for the
judicial assignments within the region, preparing claims for the visiting judges, and such other duties
as maybe necessary for the efficient administration of justice in the Administrative Judicial Region.
V. BASIS FOR CALCULATING REIMBURSABLE COSTS:
Payment for the above described services (not to exceed $20,892.00) will be made as
follows: The Office of Court Administration agrees to reimburse Kerr County for the period
September 1, 1998, through August 31,1999, for the salary and related benefits of the administrative
assistant or assistants for the Sixth Administrative Judicial Region, payable in twelve (12) monthly
installments. Reimbursable costs shall include the actual salary payments to the designated
administrative assistant or assistants to the Presiding Judge plus fringe benefits. Reimbursements
will be contingent upon receipt of a signed statement from an authorized county official listing the
salary and fringe benefits amount to be incurred by the county for the administrative assistant or
assistants to the Presiding Judge. Any change in the amounts to be incurred by the county during
the period of this contract shall be communicated in writing to the Office of Court Administration
within thirty (30) days thereof. Billing for the above described services will be provided in the same
manner as it would be provided to institutional purchasers in the absence of a grant and shall consist
of a brief statement of the service or other item provided and the basis for the billing rate.
VI. DEFAULT
In the event of a default of Kerr County, the Office of Court Administration, may cancel or
suspend this contract and Ken• County shall be entitled to recover for all services provided prior to
the cancellation date or shall repay any funds for services not yet rendered.
2
VII. LICENSES, CERTIFICATIONS, AND INSPECTIONS
All licenses, legal certifications, or inspections required for the services, facilities, equipment,
or materials, and all applicable state and federal laws and local ordinances must be complied with
by Ken County. Failure to comply with this requirement shall be treated as a default.
VIIL TERMINATION OF CONTRACT
This contract shall begin on September 1, 1998, and shall automatically terminate on the
grant expiration date or any extension date thereof granted by CJD or upon termination of the
underlying grant by CJD, provided that, if a successor Presiding Judge is appointed during the period
of this contract who resides in a county other than Kerr County and offices of the Sixth
Administrative Judicial Region aze removed to a county other than Ken• County, then this contract
shall expire upon the actual date of removal of the Sixth Administrative Judicial Region offices to
a county other than Ken County. All services billed hereunder must be rendered within the grant
period.
ACCEPTED BY:
Jerry .Ben ict, Administrative Director
Office of Court Administration
i OYk._.---"
County Judge
County
DATE: I I - c`~.3 - ~~
GRANTEE AGENCY:
Office of Court Administration
P.O. Box 12066
Austin, Texas 78711-2066
512/463-1625
DATE: 1/~ / ' !~
SERVICE PROVIDER:
Kerr County
700 Main St.
Kerrville, TX 78028
210/792-2211
The terms and conditions of this contract have been reviewed and agreed to by:
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Honora a Stephen B. Ables, Presiding Judge
Sixth dministrative Judicial Region