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ORDER N0. 2~6E2
RPPROVAL OF COUNTY SPONSORED CONTRRCTS BETWEEN
KERR COUNTY RND BIG BROTHERS RND SISTERS
RND KIDS' RDVOCRCY F'LRCE, INC.
On this day the card day of November, 1SS8 upon motion made 6y
Commissioner- Oehler, seconded by Commissioner^ Baldwin, the
Court unanimo~_isly approved by a vote of 4-0-0, the county
sponsored contracts between Ker-r County and Big Br-others and
Sisters and Kids Rdvocacy Place, Inc. and author^ize the County
Judge to sign same.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS
TO BE REVIEWED BY THE COURT.
MADE BY: Robert A Denson OFFICE: r3~~ty Jl#~e
MEETING DATE: November 23. 1998
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approving County Sponsored Contracts between Kerr County and
the following and authorize the County Judge to sign same:
Big Brothers and Sisters
Kids' Advocacy Place, Inc.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
t
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
County Jude
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5,
Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
5:00 P.M. previous Monday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has
been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will
be appreciated and co~rtnbute towards you request being addressed at the earliest opportunity. See Agenda
Request Rules Adopted by Commissioners' Court.
November 18, 1998
Standazd Contract with County Sponsored entities.
Money amount approved in Budget (10-660).
Tammy has the contracts if you want to read one.
r ,
KIDS• ADVOCACY PLACS. INC. CONTRACT
STATE OF TEXAS
COUNTY OF KERR
FiHEREAS, Kerr County, Texas, (COUNTY), a political
subdivision of the State of Texas, has the authority and duty to
conduct necessary investigations, enforce the laws, and, under
legislative mandate, through its county and district attorneys,
assist the victims of crime, and
WFD3It.EAS, KIDS' ADVOCACY PLACE, INC. is engaged in the
provision of investigations of child abuse and assisting the
child victims of abuse and neglect and their families, and desires
to enter into a contract with COUNTY to provide certain services
to and support of the children of COUNTY who are victims of child
abuse and neglect,
IT IS THEREFORE AGREED that:
1. KIDS' ADVOCACY PLACE, INC. shall provide services to the
residents of COUNTY as follows:
a. To provide the children of Bandera, Gillespie, Kendall,
Kerr, Kimble, and surrounding counties with a facility
where children who are the victims of sexual and/or
physical abuse and their non-offending family members can
go for evaluation, intervention, evidence gathering and
counseling in a warm and non-threatening environment.
b. To provide the agencies and professionals of those
counties who work with abused children with a forum where
they can gather and work together in assisting victims
and their families.
c. To provide a resource center for training and education
in the area of child abuse and victimization.
d. To provide a warm, non-threatening environment in which
the victims of child abuse and victimization and their
families can work with law enforcement or protection
Page 1

services in preparation for their court appearances.
2. This contract is not exclusive and COUNTY reserves the
right to contract with additional parties for the provision of any
and all services covered by this agreement.
3. KIDS' ADVOCACY PLACE, INC. shall maintain a policy of
liability insurance for premises liability for personal injury.
4. KIDS' ADVOCACY PLACE, INC. agrees to operate under a
policy of non-discrimination with regard to the provision of said
services. Such policy shall prohibit discrimination on the basis
of race, sex, age, religion, color, handicap, disability, national
origin, language, political affiliation or belief or other non-
merit factor. Any act of discrimination shall constitute a
material breach of this contract.
5. KIDS' ADVOCACY PLACE, INC. further agrees to adopt and
maintain a policy that prohibits sexual harassment. Any act of
sexual harassment constitutes a material breach of this contract.
6. KIDS' ADVOCACY PLACE, INC. agrees to comply with any and
all applicable laws, local, state, and federal, regarding work
hours, safety, wages, social security benefits, and/or workers
compensation. This clause places a duty to meet the requirements
of such laws only if the law itself places such a duty on KIDS'
ADVOCACY PLACE, INC. Any act in violation of any of those laws or
ordinances shall constitute a material breach of this contract.
7. The term of this contract is for one (1) year, beginning
October 1, 1998, and ending on September 30, 1999, unless earlier
terminated by either party on thirty (30) days written notice
Page 2

addressed to:
COUNTY:
Kerr County Judge,
700 East Main Street
Kerrville, Texas 78028
KIDS' ADVOCACY PLACE, INC.
Chairman of the Board, KAP
P.O. Box 1722
Kerrville, Texas 78028
8. As consideration for this contract, COUNTY agrees to pay to
KIDS' ADVOCACY PLACE, INC. the sum of $3000 for the provision of
the services described above for the term of this contract.
9. Upon written request, payment shall be made on or before
January 1, 1999.
10. KIDS' ADVOCACY PLACE, INC. shall submit to the Kerr County
Auditor an annual financial report itemizing all income and
expenditures for the period covered by this agreement. KIDS'
ADVOCACY PLACE, INC. shall also submit to the Kerr County Auditor
an annual report which states the total number of youths that were
provided services under this contract and describes the services
that were provided.
il. No moneys paid to KIDS' ADVOCACY PLACE, INC. shall be
expended for any purpose other than those specified above. Other
than for the executive director who shall conduct all of the child
interviews, no moneys may expended for the provision of salaries
to any person.
12. All books and records of KIDS' ADVOCACY PLACE, INC. shall
be open for inspection during normal business hours to any member
of the public, the Kerr County Auditor, and to such persons as may
be given that authority, in writing, by the Kerr County Auditor or
Commissioners' Court. No clause shall in any way be construed t
override the provisions of the Federal Privacy Act or other state
Page 3

or federal law or regulation concerning the disclosure of
confidential or privacy matters.
13. The Internal Revenue Service non-profit determination for
KIDS' ADVOCACY PLACE, INC. has been applied for. The Federal
I.D. No. is 74-2888265.
14. This contract, executed in duplicate originals, is
effective on the date of acceptance by Order of the Kerr County
Commissioners' Court.
By:
Date: ~/ ~~ ~ ~~
KIDS' ADVOCACY PLACE, INC.
By:
JOLE FUDGE
Chai of the B rd
Date: ~l-nL~
Page 4
KERR COUNTY
t
BIG BROTHERS AND SISTERS
ALAMO AREA KERRVILLE PROGRAM CONTRACT
STATE OF TEXAS §
COUNTY OF KERR §
WHEREAS, Ken County, Texas ("County', a political subdivision of the State
of Texas, has authority, through it's cour-ty attorney, under Section 41.003 of the Texas
Human Resources Code, to provide services and support to children in need; and
WHEREAS, Big Brothers and Sisters, a national non-profit organization, is
engaged in the provision of such services to children in Ken County, including those
refereed by the juvenile probation department, and other COUNTY departments engaged
in the provision of services related to children. Big Brothers and Sisters desires to enter
imo a contract with COUNTY to continue to provide those services to COUNTY and it's
departments;
TI' IS THEREFORE AGREED that:
1. Big Brothers and Sisters will provide services to the residents of COUNTY as
follows:
a. Provide positive adult role models to ch~7dren, ages 7-14, from single-parent
families, and
b. Provide additional support to single-parent families by giving supplemental
community resource referrals, as needed;
2. This contract is not exclusive, and COUNTY, reserves the right to contract with
additional parties for the provision of any and all services covered by this
agreement.
3. Big Brothers and Sisters has and shall maintain a policy of liability insurance in the
following minimum amounts;
General and Professional Liability:
Personal Injury - $1,000,000/person
Advertising Injury - $1,000,000/person
Each Event Limit - $1,000,000
Premises Damage Limit - $100,000
Medical Expenses Limit - $5,000
4. Big Brothers and Sisters agees to operate under a policy of non-discrimination
with regard to the provision of said services. Such policy shall prohibit
discrimination on the basis of race, sex, age, religion, color, handicap, disability,
national origin, language, political affiliation or belief, or other non-merit factor.
Acts of discrimination shall constitute a material breach of this contract.
5. Big Brothers and Sisters agrees to adopt and maintain a policy that prohibits
sexual harassment. Acts of sexual harassment constitutes a material breach of this
conrtract.
6. Big Brothers and Sisters agrees to comply fully with any and all applicable laws,
local, state and federal, regarding work hours, safety, wages, social-security
benefits, and/or workers' compensation. This clause places duty to meet the
requirements of such laws only if the Iaw itself places such a duty on Big Brother
and Sisters. Acts in violation of any of those laws or ordinances constitute a
material breach of this contract.
TERM
7. The term of this agreement is one (1) year beginning on October 1, 1998 and ending
on September 30, 1999, unless earlier terminated by either party on thirty (30) days
written notice addressed to:
COUNTY:
Kerr County Judge
700 Main
Kerrville, Texas 78028
BIG BROTHERS AND SISTERS:
Program Director, Big Brothers and Sisters
P.O. Box 1897
Kerrville, Texas 78029
CONSIDERATION
8. COUNTY agrees to pay Big Brothers and Sisters, Alamo Area-Kerrville Program
the sum of $1.500 for the provision of the services described above.
9. Upon written request, payment shall be made on or before September 30, 1999.
10. Big Brothers and Sisters shall submit to the Kerr County Auditor a financial report
itemizing all income and expenditures for the period covered by this agreement.
Big Brothers and Sisters shall also submit to the Ken County Auditor a report
which states the total number of children served and the number and type of other
services performed by Big Brothers and Sisters.
11. No moneys paid to Big Brothers and Sisters shall be expended for any purpose
other than those specified above. Unless specifically provided for herein, no
moneys may be expended for the provision of salaries to any person.
12. All books and records of Big Brothers and Sisters shall be open for inspection
during normal business hours to any member of the public, the Ken County
Auditor, and to such persons as may be given that authority, in writing, by the Kerr
County Auditor or the Ken County Commissioners' Court. No clause shall, in any
way, be construed to override the provisions of the Federal Privacy Act or other
state or federal law or regulation concerning the discloswe of confidential or
privacy matters.
13. The Internal Revenue Service non-profit classification of Big Brothers and Sisters
is:
501 c 3 Federal I.D. 74-1897630
14. This agreement is effective on the same date as executed by Big Brothers and
Sisters or upon acceptance, by Order of the Kerr County Commissioners' Court,
whichever date is later in time.
BIG BROTHERS AND SISTERS
Program Director
Date:
KERR COUNTY
B:
Robe A. Den
Ken ounty Judge
Date: ~~ - 18 ~ ~~
CLERK'S CERTIFICATION
I, BII,LIE MEEKER, County Clerk of Kerr County, Texas, certify that the above
ageement was accepted and agreed to by the Commissioners' Court of Kerr County,
Texas on November 23 1998, in
Order No. ~5~62 recorded and filed in Volume "V"
,Page 870 _ of the Minutes of the Commissioners' Court of Ken
County, Texas.
O.O. ~~,1_2.P ~c~/
WILLIE MEEKER
County Clerk
Kerr County, Texas
Date: 11-24-98