ORDER NO. 25685
APPROVAL OF ACCEPTING BIDS FOR
PHASE III COURTHOUSE RENOVATION
DECEMBER 14, 1998
VOL. V PAGE 885
. ~Jl~Ji. 1 i ~

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il'llfi li W I 1
COMMISSIONERS' COURT AGENDA REQUEST
'LEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF TffiS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
DE BY: Jonathan Lett OFFICE:
ETING DATE: December 14, 1998
3JECT: (PLEASE BE SPECIFIC)
Commissioners Court
TIIVIE PREFERRED:
Open bids for Phase III of the Courthouse Renovation and award or reject same.
ECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
[~ OF PERSON ADDRESSING THE COURT:
CIIvIATED LENGTH OF PRESENTATION:
'ERSONNEL MATTER -NAME OF EMPLOYEE:
Mike Walker
Time for submitting this request for Court to assure that the matter is posted in accordance with Titte 5, Chapter
551 and 552, Governmem Code, is as follows:
Meeting scheduled for Mondays:
IS REQUEST RECEIVED BY:
lS REQUEST RECEIVED ON:
5:00 P.M. previous Monday.

Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
pared for the Court's fonmal consideration and action at time of Court Meetings. Your cooperation will be
reciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
opted by Commissioners' Court.
r^
October 7, 1998
Kerr County Commissioner's Court
Kerr County Courthouse
700 Main Street
Kemille, Texas 78028
Re: Phase III -Kerr County Courthouse and Annex Renovations
PRT'LID~IIN RY ESTIlVLATE OF PROBABLE COST - PILASF 3
*(costs varying Srom 7-7-98 MNW estimate)
DESCRIPTION ESTIMATED COST
Demolition	$ 91,500
Foundation piers (drilling, reinforcing, concrete)	101,205
Concrete slab, beams, cells (including steel)	58,000
Lightweight concrete	21,500
Masonry	185,000
New elevator and rehab existing elevator	42,000
Roofing	103,500
Interior partitions	145,000
Doors and windows	84,500
Floor coverings	68,000
Ceiling systems	65,000
Signage	12,500
Millwork	135,000
Hazdwaze	42,000
HVAC	130,000
Electrical	240,000
Plumbing	87,000
Kitchen Unit	5,000
Interior finishes (painting, vinyl wallcovering)	71,000
Dempster fees	14,000
Clean up, misc.	10,000
Subtotal	$1,711,705
Permits	1,850
Insurance	^42,850
Subtotal Construction Cost	$1,756,405
Profit (10%)	175,640
	$1,932,045
Overhead (10%)	193.205
	$2,125,250
Bond	106,265
Total (does not include audio/visual equipment, furniture) $2,231,515
Per Jim Devore Construction Estimating Services
Page 2 Suplement to
October 7, 1998 Estimate
PHASE III - KERR COUNTY COURTHOUSE AND ANNEX RENOVATIONS
ALTERNATE METHOD OF CALCULATION TO CONTRACTOR'S COST ESTIMATE
SUPPLEMENT
Subtotal Construction Cost from Previous Page
Furnishings and AN equipment per our 7-7-98 Estimate
Subtotal
With suggested maximum Contractor's Overhead, Profit (15%)
Bond (4%)
Contingency (2% - *addresses some costs in question)
Total without fees and other Costs to Owner
$1,756,405
85,000
1,841,405
2,117,616
2,202,320
2,246,361
$ 2,246,361
file:kc3eat002
II IVf I 41 I I I I
UNIT COST METHOD OF IDENTIFYING POSSIBLE SAVINGS IN BIDDING
Base Bid:
61-Coff1&2(inJury1&2)
62-Van 1 &2(inJury1 &2)
B3 -Bench 1 including wall paneling
B4 -Wit 3 & Bail 3
B5 -Jury 3
66 -Seating 1 railing and wall paneling
B7 -Bench 2 including wall paneling
68-Wit4
69-Jury4
610 -Seating 2 railing
B11 -Women 1
B12 -Men 1
B13 -Counter including workstations and attached railing (in District Clerk)
614 -Print Stand & Index including freestanding railing (in District Clerk)
B15 -Work surfaces at District Clerk & Law Lib
B16 -Shelving at Stor, Vault, Law Lib, Evid 1, Evid 2, JanlElec, Jan
B17 - Def / Att shelf
Unit Prices of Added Millwork:
Al - C Coord & Sec desks
A2 - C Coord, Sec, Work 1 cabinet & shelving
A3 -Work 1 shelving
A4 -Lobby counter ~ Cashier table
A5 -Vest 3 shelving
A6 -Office (District Clerk) credenza & shelving
A7 -Microfilm desk
A8 -Work 2 cabinet & shelving
A9 -Court 1 & 2 lawyer tables and podium
ALTERNATES:
1 Revise all references of modified bitumen roofing to built-up roofing with a cap sheet.
2 Revise all references of cast stone to pre-finished Fypon polymer and revise application
details as indicated.
3 Delete face brick, cast stone and back-up CMU from north bridge; install plaster bridge
fascia and 2" pipe guardlhand railing in lieu thereof at 42 height, as detailed.
4 Revise call-out for fiberglass classical column covers in Court 1 to 20-inch square raised
paneled column furring.
5 Sequentially mark removed precast panels, deliver to Owner's designated site within 5
miles of Courthouse and stack in orderly manner for reuse by Owner.
6 Revise all references of welded hollow metal door and window frames to knock-down
hollow metal frames.
kc3unit.002
Il lff II NI I I I
DEMOLITION AND ALTERATIONS NOTES (Applies to all Architectural and Engineering Drawings)
GENERAL PHASING The purpose of the following general outline of Scope of Work is intended as an
overview; this listing is not totally inclusive of all Work to be accomplished.
The Kerr County Courthouse and Annex Renovations will require that all departments currently operating
in the two structures will continue publiGy accessible operation, excepting minor scheduled delays and
inconveniences to relocate occupants (moving by Owner). Contractor shall not cause or allow conditions
under his control which would inconvenience occupants or disrupt services without specific approval by
the Owner.
Some currently occupied areas (e.g., Courthouse Second Floor) will not be accessible for the Work of
Phase 3B until Contractor has completed new spaces in the Second Floor Annex for each Department
affected: District Court Room (at least one) and their offices, holding cells, one bailiff station, restrooms,
both stairs, and one elevator. Completion for those spaces includes alt necessary finishes,
cooling/heating, woodwork, electrical power, lighting, telephone, building and toilet access in place
(Substantial Completion). District Clerk will require temporary offices in Lower Level Annex. Existing
Second Floor Bridge shall stay in service for as long as practical, as it is the means of wheelchair access
to the District Court and Clerk, and the Court's access to the Temporary Holding Cell.
Final roofing shall not begin until new exterior walls of Annex are complete. It is assumed chat exterior
foundation and wall Work will begin at the indicated Southeast entrance to the Annex, and proceed
counterclockwise on the Annex with the elevator/existing Lobby being the last of Phase 3A added
exteriorwall, elevator alterations. One handicap accessible ramp/entry to building must be operational at
all times, as must one elevator to the Second Floor.
Reference other Sections for Contractor-initiated requests to vary general sequencing of Work, as
Prescribed.
PHASE 3A SCOPE - By Level, exact sequencing may vary:
SECOND FLOOR ANNEX (SFA)
01 Barricading and protective measures for public, Owner's personnel, and Workers.
02 Coordinating with Owner's forces the removal of salvage and other Owner's furnishings,
equipment.
03 Complete demolitioNremoval of indicated remaining interior partitions.
04 Indicated partial removal and leveling of substrate concrete floors.
05 DemolitioNremoval of indicated portions of connecting bridge to Courthouse.
06 Exercising precise coordination so as to not cause leakage, damage or environmental discomfort to
operations of adjacent or lower levels; remove existing exterior concrete panels at appropriate
times to facilitate debris removal and addition of new ground-supported masonry exterior walls,
including doors and windows on all levels.
07 Construct new bridge to Courthouse, elevator, and reconstruct portion of masonry on Second Floor
Courthouse north wall.
08 Removal and replacement of roofing, including re-setting remaining and new rooftop equipment.
09 Installation of completely operable mechanical and electrical systems.
10 Installation and finishing of interior partitions, ceilings, floorings, doors and windows, woodwork.
FIRST FLOOR ANNEX (FFA):
01 Barricading, demolition, removal of indicated portions of First Floor Lobby, concrete, ramps and
landings, masonry, earthwork and miscellaneous materials to facilitate the installation of new
elevator, glazing, partitions, ceilings, ramps and landings.
02 Add new ground-supported masonry exterior walls, furred extensions of window openings to
existing wallslwindows.
XIIY I 41 ' I
03 Replace existing exterior windows with interior swing-open units.
04 Restructure, replace North Bridge and EntrylExit, install guardlhandrails.
05 Removal and replacement of existing ceiling tiles (and damaged grid).
LOWER LEVEL ANNEX (LLA):
01 Banicading, demolition, removal of indicated portions of Lower Level Lobby, concrete, piers,
retaining walls, curbs, landings, masonry, doors, earthwork and miscellaneous materials to facilitate
the installation of new elevator and other construction.
02 Provide new sanitary and storm sump locations.
03 Add new ground-supported masonry exterior walls, doors and windows.
04 Installation of completely operable mechanical and electrical systems.
05 Installation and finishing of indicated interior partitions, ceilings, floorings, doors, windows with
emphasis on completion of Temporary Office for District Clerk in order to allow work of Phase 3B to
begin.
06 Construct foundation modifications, tunnel to Courthouse, and elevator.
BASEMENT COURTHOUSE (BC)
01 In conduction with LLA above provide structural alterations as indicated, and in sequence
described.
02 Barricading, demolition and removal of indicated portions of existing concrete, piers, retaining
walls, curbs, landings, masonry, windows, earthwork and miscellaneous materials to faalitate the
installation of new elevator and other construction.
03 Installation and finishing of indicated interior partitions, ceilings, floorings, doors, windows.
PHASE 3B SCOPE - By Level, sequence varies. This sub-phase shall begin when one new courtroom,
a holding cell, and the temporary District Clerk's Office on the Lower Level are substantially complete for
occupancy and safely accessible:
SECOND FLOOR COURTHOUSE (SFC):
01 Barricading and protective measures for public, Owners personnel, and workers.
02 Complete demolitioNremoval of indicated interior partitions.
03 Rehabilitate the existing exterior windows of the Courthouse.
04 Removal and replacement of roofing, inGuding re-setting all remaining and new rooftop equipment.
05 Installation of completely operable mechanical and electrical systems.
06 Installation and finishing of indicated interior partitions, ceilings, floorings, doors, glazing,
woodwork.
FIRST FLOOR COURTHOUSE (FFC):
01 Barricading and protective measures for public, Owners personnel, and workers.
02 Rehabilitate the existing exterior windows of the Courthouse.
03 Add ceiling to Commissioners' Courtroom
PENTHOUSE COURTHOUSE (PEC):
01 Barricading and protective measures for public, Owners personnel, and workers.
02 Rehabilitate the existing exterior windows of the Courthouse.
03 Removal and replacement of roofing, including re-setting all remaining and new rooftop equipment.
GENERAL NOTES:
G1 All dimensions are to face of existing wallboard, plaster or masonry, or to centerline, as indicated
with aone-dash broken line.
G2 Verify existing conditions; review deviations and discovered conditions with the Architect before
proceeding, including all layout and remaining finishes and operations affected.
G3 Coordinate with Owner removal of equipment and furnishings, if any, which are not indicated to be
removed by Contractor. Coordinate with Owner prior to commencing work in each space where
damage, dust, noise, or other inconvenience to Owner might occur. Dismantle or disassemble and
relocate indicated equipment and fixtures; temporarily store designated equipment at the job site in
a space approved by Architect on the Second Floor for possible re-use, in this building, or for use
by Owner in other County facilities. Any items not claimed by the Owner or so designated by
Architect to remain on site by time of Substantial Completion shall be removed from the premises
by the Contractor as a change order. If, in Contractor's opinion, work may not be accomplished
properly, or stored items may be damaged, without removal of certain stored items, Contractor
shall make a request for Owner's forces to remove such items. Contractor is not required to move
stored items for Owner without change order.
G4 Review all Work operations, which may affect the Owner's operations, with the Building
Superintendent and the Owner's department head which will be directly affected by such Work.
Sensitive operations and archival records are housed on the levels immediately below the faalities
to be demolished and renovated in the Work of this Project. Do not perform any operations which
might affect the ongoing operations, personnel, equipment ,and records of the departments of the
Owner without adequate, timely coordination and specific acceptance of the Owner to proceed.
Schedule alt noise, dust, vibration, or moisture producing Work after Owners hou-s of operation.
Place all currently occupied facilities back in order and operation, including mechanical and
electrical, prior to 7:00 a.m. of the next day of operation for the Owner.
G5 Remove all existing walls as indicated, except those shown to remain intact. Remove walls to be
demolished to a point flush with or below adjacent floor levels, including all inGusive reinforcing,
wire mesh, and other protrusions. The finished wall or appurtenance demolition condition shall be
such that it can be completely covered or hidden by a subsequent nominal one half inch topping.
G6 Remove existing noted concrete ceilings prior to removal of supporting walls; remove all concrete
and other masonry walls; exception: noted 3-inch precast panels around existing Electrical Room
shall remain; temporarily brace unstable panels and walls to structure to prevent movement with
anchors and appropriately sized steel angles. Use of pneumatic jackhammers shall not be
acceptable without prior approval of Architect/Engineer. Remove concrete by wet-saw-cut method
or other low-dusting procedure; saw concrete into manually removable sizes (e.g. 3'x3'), after
thoroughly bracing and shoring for support. Manually lower sections so as not to drop, cause
nuisance, impact loads or otherwise cause overloading to the structure. Concrete sections and
rubble shall be staged for removal by placing onto the floor so as not to overload the structure; no
greater than 6-inch thickness of sections/rubble shall be allowed to accumulate.
G7 Remove all existing ceilings and suspension systems, except anchors in concrete, prior to removal
of plaster and gypsum board walls. All Second Floor partitions shall be removed, except as
indicated to remain. Thoroughly brace for support until dismantled. Manually lower dismantled
sections as not to drop, cause impact loads or otherwise cause overloading to the structure.
Rubble shall be staged for removal by placing onto the floor as not to overload the structure; no
greater than 8-inch thickness of such rubble shall be allowed to accumulate.
G8 Prior to removing any of the walls or ceilings, remove attached mechanical and electrical fixtures,
piping, conduit and wiring. All plumbing fixtures on Second Floor Annex shall be removed, except
the combination security fixture in the EX COURT CELL until Phase 3A is complete.
G9 Patch ~ match (P&M) adjacent existing interior wall finishes damaged by this Work, which will
remain and be exposed to view by the public, or which will in any way be hazardous to workers or
public. Existing exterior masonry or finishes shall not be generally patched or pointed; only exterior
existing masonry damaged by this Work or as indicated shall be repaired, pointed, and made
weather-tight.
IIII~ AI I 1
G10 On the First Floor as little Work (below the Second Floor) as possible shall be accomplished during
hours of Owner's operation. All necessary Work which must be accomplished on the First Floor
shall be scheduled and coordinated per Note G4. Protect furnishings, equipment, fixtures, adjacent
surfaces, flooring, ceiling, grid, registers, partitions, finishes, plants, and persons from damage of
demolition, dust, debris, cleaning solutions, preparation operations, overspray, splatter, moisture,
or drippings; thoroughly barrier, mask and drop-loth before perfonning Work procedures on the
First Floor.
G11 As indicated and otherwise required on the interior or exterior of the fadlitieS, erect temporary 1/2"-
3/4" plywood and 2x4 stud partitions and barricades with a 3'-0"x 7'-0" (minimum) plywood doors,
as necessary to control dust, debris, excessive noise and protect employees and public from
potential physical harm. Post appropriate clearly legible signs in English and Spanish at openings,
partitions, and as otherwise needed to warn employees and public, and to prevent entry at
dangerous periods. Owner will provide temporary directional signs to temporary and other offices.
Temporary doorways shall have latches and dosing devices to discourage entry; however, no locks
may be installed without the expressed written consent of the Owner. City Building Offidal and Fire
Marshall's approval shall be obtained by Contractor for any deviation from the indicated barrier and
exit door configurations. Scheduling for restricting access and use of the spaces within the extent
of work shall be closely coordinated through the Owner's Representative.
G12 Operations must be conducted in the existing courtrooms and offices of Basement/Lower Level,
First Floor Courthouse and Annex, and for Phase 3A in the Second Floor Courthouse until the
Annex renovations are complete. Except those demolished or in intensive work areas, all
restrooms shall be kept available and operational. Access to the existing Annex Stair 1, Bridge,
elevator, temporary Court Cell and Toilet shall be kept open as long as possible; limit use for
demolition Work or access, and with Owner's acceptance.
G13 Existing Elevator and Existing Stair 2 may be used for the Work and access thereto, including
materials transportation, provided that the loading capacities are not exceeded; protect inside
surfaces from scratching and other damage; all damage shall be repaired at Contractor's expense,
and usage by Contractor may be preempted for handicap access, security, or other Owner-access
reasons. Do not allow debris to remain, or otherwise cause or permit hazards or obstacles to exist
in the foyers or stairways for more than an hour before removal. Contractor may use the areas
occupied by the Building Superintendent, including the existing Sally Port and Lower Level
Entrances, and certain parking areas, subject to approval by the Owner's Representative.
G14 Areas used by the Contractor and shared with others shall be left broom clean daily. Second Floor
and other non-0ccupied areas used by the Contractor shall be broom cleaned at least weekly. Any
damage caused by Contractors work shall be repaired by Contractor to the acceptance by the
Architect.
G15 Remove all unused, abandoned piping, conduit, fixtures, equipment, and as further defined in
Mechanical and Electrical Drawings. Verify with Owners representative and Arohitect/Engineer, if
there is any doubt.
G16 Remove furring from all columns only after verifying with architect that work is necessary for
dimensional or finishing requirements
G17 All maximum security glazing, steel, hardware, and otherdismantled materials and equipment not
spedfied to be re-used or retained by the Owner shall become the property of the Contractor to
dispose of in what ever legal manner the Contractor chooses, including all rights for salvage value.
file:kc3gent.001