ORDER NO' 256g`~ TE PAY CAS
AppgOVAL TO D gECIPENTS OF CxILD
CARE 7NI rATIVE FPNDS
DECE~ER 28 , 1998
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r ORDER NO. ~SF~`39
' A
APPROVAL TD DESIGNATE DAY CARE CENTERS
.' ~ AS RECIPIENTS OF CHILD CARE INITIATIVE FUNDS
On this the :8th day of December 1991, ~_tpon motion made by
Jl.tdge Denson, seconded by Commissioner Let z, the Cvl.lr~+,
unanimously approved by a vote of 5-0-0, to designate .at this
time the Sl.mshine Inn and Kerr Cn~_mty Daycare Centers as
recipients of the Child Care Initiative Funds as the r~esl_Ilt of
a contract between Texas Workforce Development Inc. and Herr
Gol_~nty.
V l 1 b I d.. I 1! . -1 ^ d II
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THE COUNTY COURT
OF
KERB COiJNTY, TEXAS

COUNTY JUDGE
ROBERT A. DQISON
COMMISSIONERS CouRT
H. A. "BUSIER" BALDWDI. Pcr. 1
T. H. "Bu7rN" LACKEY, Pcr. 2
loNAnuN LErz, Pcr. 3
BRUCE OENIFR. Pcr. 4
700 Mnn+ KexlnR~. TexAC 78028
T®.: (830) 792-2211
F,UC: (830) 792-2218
&/~uR.: tareocc®a-anesa.aet
December 18, 1998
Ms. Nickie G. Valdez
Alamo Workforce Development, Inc.
1 I S East Travis, Suite 220
San Antonio, Texas 78205
Re:
Dear Ms. Valdez:
Child Care Local Initiative Agreement
CI.otK
BELIE MEEKER
ADMwISnuTrvE Assr.
TtrFw Sovn.
Enclosed please find the three executed copies of the child care initiative contract,
a copy of the Court Order and a copy of the suggestions as put forth by Sharron Wade
and Brenda Chapman.
As you will note, the Court is encouraging you to incorporate the suggestions if at
all possible. We will meet on December 28, 1998 to designate by Court Order the
recipients of funds from Workforce Development.
Thank you for you continued cooperation in this matter.
Very truly yours,
P~--~
Bert A. enson
K County Judge
RAD/ts
cY{iL l ~ I Il;IJaH

ORDER N0. 25680
ApF~ROVAL OF CHILD CARE INITIATIVE CONTRACT
On this day the 14th day of December, 1998 upon motion made
by Commissioner Lets, seconded by Commissioner Oehler, the
Court unanimously approved by a vote of 4-0-0, to approve
the Child Care Initiative Contract between Texas Workforce
Development, Inc. and F:er•r County and authorise the County
Judge to sign sameg and deliver to Workforce Development
with a r-eq~_~est to incorporate Sharon Wade's suggestions,
if possible.
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MEMORANDUM
TO: judge Robert Denson & Hitl Wks
FROM: Sharron Wade & Brenda Chapman
DATE: December 4,1998
RE: Local Initiative Agreement Issues
Type of Services (cover page)
Should have an "X" on Direct Care (Pre K) and on Quality Improvement.
(Kathy Spurgin from Comatissioner Diane Rath's office told Sharron that we
were eligible to use a percentage of our donated and matched funds for Quality
Improvement, ie: teaches training educational supplies, etc.)
E. (page 6)
The process should read that the local vendors (as designated by Kerr County-
will submit their claims to Kerr County for reiaabvrsement. Karr County wilt
process znd submit those cls3ms to the C.C.bi.S. coatractos who will submit to
T.W.C. on behalf and Ken County ahail.. .
F. (page 6)
According to our sources, the most that can be reimbursed for Adaunistrative
cast is 596 of the oversell funds. That being the case, we should not be billed by
C.C.M.S. for their "assistance" more than the reimbursable amount (C.C.M.S. is
requesting 1096), keeping in mind these three issues:
"'i'bis money is to be spent an clu'ldren-not Adaunfstration -that is our
agreement with our fenders.
"Zero dollar have been expended for this function For the past
two contract yearn.
•Mr. Al Notzen from AACOG stated in our loaf joint meeting in
Judge Denson's courtroom that the ©i8ibility Component would
remain at no cost as it always has. We were led to believe that all
dollars would continue to track to Kea County children, so we
feel S9b of the claim's totals is more that fair under the
circumstances.
Ld IJdS-:~ti 86b' 60 '~~C t ti£9c'6~0T~ 'ON 3hi0Hd uui xr-~.~=_u~ WOa~


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G.tpage ~
Should read "Kerr County, and tht Board agree to coordinate enrollment
efforts between CC.M.S., the diemta and the designated entities." (There needs
to be open communication between the vendors aitd GCM.S .for the
enrollment process to work)
I.(page 9'1
The process for intake will be at the CC.M.S. designated facilities. (It should be
noted here that ail the parties were pmmtsed that this intake would take place
three days per week in Kerr County at the T.W.C. One Stop for the benefit of
our diettts without phones or tranepottation to San Antonio.)
K.(page ~
Once again a notation of a staff person being available three days per week in
Kerr County at the T.W.C. One Stop would bt teassttrittg to all parties.
L» (page ~
The term "matters" ie very ambiguous~ve would suggest the term currently
being used in C.CM.S. environment which would read "Vendor agrnment
matters would be coordinated by tha CC.M.S. Vendor Management staff" this
would be agreeable to us.
M. (page ~
"Kerr County end the Board agree that the C.CM.S. accounting staff will
coordinate service and cost reporting provisions at it pertains to the monthly
generation of autottuted claims and tha subsequent transfer of said daims to
T.W.C."
These were our suggestions o~ possible changes or clarifications that need to be
addressed. P1eASe give us a call if you have concerns or questions pertaining to
this agreement.
Sharron wane
Executive Director -
Sunshine Itm Day Can
~„~ c~. y-A.,
Brenda Chaprttan
Executive Director
Kea County Day Cate
Pd Wd9b:?L 86E- 60 '~x £i£92.6c1tz 'ON 3NOHa uui ru:~-~su~ L1021.~
uu 1 I .u I Ifl 1 id U
TEXAS WORKFORCE COMMISSION
• • Child Care Local Initiatives Agreement Cover Sheet
LWDA # 20
Contribution Agreement #: 08220Y06
Contributor's EIN:
NAME OF CONTRIBUTOR: Kerr County
ADDRESS: Kerr County Courthouse, 700 Main Street, Kerrville, TX 78028
TYPE OF SERVICES: X Direct Care (not Pre-K)
TYPE OF CONTRACT: X Certification
TYPE OF ENTITY: For Profit
Direct Care (Pre-K) _ Quality Iutprovemeut
Transfer Douatiou
Not for Profit, not faith-based
CCMS RELATIONSHIP: X* Services arranged through CCMS
* from Il/1/98 - 8/31i99
Not for Profit, faith-based
X Unit of Government
X ** Services not arranged through CCMS
** from 9/1/98 -10/31198
The federal matching share for costs of child caze services will be the Federal Medical Assistance Percentage for Teaas for
each Federal Fiscal Year.
e ge oc a tunate era a stmtate o ogram
The Contributor seeks to expand the availability of child Dare services by either donating or transferring eligible funds to be used
as the local shaze for the costs of child care services pr to certify expenditures for support and provision of child caze services.
i
The Contributor agrees to perform under this contract in compliance with all applicable Federal and State laws, regulations, and
rules, and in accordance with the provisions of this FY 1999 Child Care Local Initiatives Agreement consisting of the following
parts which are hereby incorporated into this contract and constitute promised performances by the Boazd, the Commission and the
Contributor:
• Agreement Cover Sheet • Part A -General Contract Tercets • Part B -Service Description and Payment Schedule
SIGNATURES: For the faithful performance of this contract as delineated, the parties below affix their signatures and bind their
agencies effective September 1, 1998 and continuing through August 31, 1999
TEXAS WORKFORCE
BY: (signature)
(Name)
(Title)
NAME OF LOCAL WORKFORCE DEVELOPMENT BOARD
BY: (signature)
(Name) Nickie G. Valdez
(Title) President
BY: (signature)
(Name) Robert
(Title) Coun Tu Qe
Contract Cover
August, 1998
Al; I I U I 11 . ,1 /d II
STATE OF TEXAS
COUNTY OF TRAVIS
CHILD CARE LOCAL INITIATIVES AGREEMENT
PART A -GENERAL CONTRACT TERMS
The TEXAS WORKFORCE COMMISSION (TWC) is the lead agency in Texas for the
administration of child care funds available under Title VI of the Personal Responsibility and
Work Opportunity Reconciliation Act of 1996 (PRWORA). TWC has insufficient
appropriations of state funds necessary to fully utilize the federal child Gaze matching funds
available under the PRWORA. The federal matching share for costs of child caze services is the
federal medical assistance percentage for Texas applicable to the federal fiscal yeaz grant funds
used. Entities may contribute the non-federal shaze in matching federal child Gaze funds by
donation, transfer or by expenditure certification.
1. The Contributor agrees as follows:
1.1. To keep, and make available to TWC (and the Board where applicable), upon request,
records adequate to show that the locaUstate funds put forth in this contract are eligible
for matching purposes under PRWORA. '
1.2. The Contributor, by executing this agreement, assures TWC that it is not can ently a
party to an administrative proceeding pending before the commission. The parties to
this agreement, fiuthermose, understand and agree that if the Contributor should
become a party to an administrative proceeding before the commission prior to
acceptance of this agreement by the commission, this agreement shall be void.
1.3. In donor agreements, the Contributor, by execution of this agreement, assures TWC
that it does not now have a contractual relationship with TWC for services or products
of a value of $50,000.00 or greater, at the time of donation nor does it currently have a
bid before TWC for such a contract, except this restrictive section shall not apply to a
contract or bid which relates solely to providing child care services.
1.4. In donor agreements, the Contributor aclaiowledges that upon execution of this
agreement it may not enter into a contract with TWC or submit a bid in response to a
request for proposal issued by TWC before the first anniversary of the date on which
the commission accepted a donation from the Contributor unless the contract or bid
relates only to providing child care services.
1.5. That the only child care services covered under this agreement aze those provided in
accordance with all applicable local, state and federal laws and regulations.
Contract Document
August. 1998
i~ ~a u;a~;
3.4. In the event that the local funds for the purpose set forth in this agreement are not
' received by TWC on or before the due dates specified in the payment schedule, TWC
may withhold payments for services, terminate services and/or terminate this
agreement.
3.5. The Contributor is under no obligation to continue its donation or transfer of funds in
the event that these funds are not used consistent with the terms or this agreement.
3.6. This contract may be amended by the agreement of the parties at any time.
3.7. It is agreed upon by the parties that performance under this contract is contingent upon
the final acceptance of this agreement in an open meeting by a majority of the voting
members of the commission.
3.8. To comply with all applicable federal laws and regulations in canying out this
agreement. If federal, state or local laws or other requirements are amended or
judicially interpreted so as to render continued fulfillment of this contract, on the part
of any of the parties, substantially unreasonable or impossible and if the parties should
be unable to agree upon any amendment which would therefore be needed to enable
the substantial continuation of the services contemplated herein, the parties shall be
discharged from any further obligations created under the terms of this contract, except
for the equitable settlement of the respective accrued interests or obligations incurred
up to the date of termination.
3.9. This agreement may be terminated by TWC or the Contributor, for any reason, upon
written notification to the` other party of at least 30 days in advance of such
termination.
3.10. To consult before contract termination by TWC or in the event the Board should desire
to present to TWC reasons for termination of this agreement.
CJn[79~: Dor~r..ent
.~ugusc.. X08 3

1.6. The Contributor understands and acknowledges that the federal funding provided
through TWC that is available i~r this agreement may be limited to the period from
the beginning date to the ending date of this agreement.
1.7. In certification agreements, the Contributor agrees to provide TWC and/or the Board
with certification information detailing services and expenditures for care and support
in the format and within the time frames prescribed by TWC.
1.8. To provide TWC and/or the Board with data needed for federal reporting purposes
upon request.
2. TWC (and the Boazd where applicable) agrees:
2.1. To use funds donated or transferred by the Contributor solely to match federal funds for
the cost of child caze services under this agreement.
2.2. To use the funds donated or transferred by the Contributor and the resulting federal
funds to purchase child care services consistent with the intent of this agreement.
2.3. To inform the certification Contributor of the time frames and procedures for
certification of expenditures during the funding period.
2.4. To pay the certification Contributor the applicable federal matching shaze of the amount
certified as total expenditures for support and provision of child care services to eligible
clients.
2.5. To prepaze all reports to the federal government on expenditures and services in order to
obtain federal matching funds.
3. TWC, (the Boazd where applicable), and the Contributor agree as follows:
3.1. Agreed upon local operating plans and procedures, which must be in compliance with
TWC child caze policies and procedures, will be used to implement and carry out the
terms and intent of this agreement.
3.2. This agreement is contingent upon the availability of local, state and federal funds. If
funds are otherwise unavailable or reduced, written notice will be given by either party
of termination, payment suspension or funding reduction.
3.3. In the event that adequate local funds for the purpose set forth in this agreement aze
not received by TWC by the time services are billed, TWC will not pay for the
services, and may terminate this agreement and/or services funded under this
arrangement.
Contract Document
August. 1998 2
;u; i;: ia.iidi
STATE OF TEXAS
COUNTY OF TRAVIS
CHILD CARE LOCAL INITIATIVES AGREEMENT
PART B-1 SERVICE DESCRIPTION AND PAYMENT SCHEDULE
1. The child care services provided by this agreement from Se tember 1 1998 throw h
October 31. 1998 are as follows:
For the purposes of this document, the Alamo Workforce Development, referred to as AWD,
the Certifier is referred to as Kerr County, who certifies the public funds, the donated funds
may revert to the public entity or to an entity they designate.
A. Kerr County Agreements:
Kerr County agrees to provide operational support for child care provided under this
certification agreement and will:
• Insure that child Gaze services are provided only to eligible clients as defined by
TWC.
• Use TWC eligibility forms for initial eligibility determination and for eligibility re-
determination or establish alternate application and eligibility form(s) approved by
TWC. The form(s) to be used will be: 1) developed cooperatively with Kerr County,
TWC, the AWDB, and the Vendors; and 2) maintained in the client file and be
available for quarterly monitoring visits by Kerr County and TWC to establish
program compliance.
• Monitor required Vendor activities and documentation, including eligibility
documentation, to determine compliance at least quarterly.
• Prepare a monthly statement of expenses and charges for child caze services provided
to eligible clients and provide TWC with client, financial and service delivery data, in
a format and according to policies and procedures approved by TWC.
• Insure that Vendors meet minimum requirements established for child care vendors in
the Vendor Agreement (TWC Form 2430) and the Vendor Manual, including being
licensed or registered by the Texas Department of Protective and Regulatory Services
and carrying a minimum of $300,000 per occurrence of liability insurance for the
entire time covered by this agreement.
• Insure that all fiscal and client records and documentation aze retained for a minimum
of three years after the end of this agreement. In the event there is an unresolved
audit discrepancy at the end of such retention period, the records will be retained until
the discrepancy is resolved.
4
Contract Docurrtent
August. ; 998
B. Vendor Agreements:
The Vendors will provide child caze to eligible children funded under this agreement and
will:
• Determine, re-determine and document client eligibility for child caze as defined by
TWC, subject to oversight and monitoring by Kerr County.
• Compute and assess pazent fees using TWC policies and explain parent fee policies to
pazents.
• Insure compliance with TWC absence policies, explain absence policies to pazents
and maintain documentation of each child's attendance.
• Prepaze documentation necessary for Ken County's monthly statement of expenses
and charges and related data, including the following information for each eligible
child served.
• The names of children served each month
• The number of days of caze provided and the cost of care per day
• The total cost of care minus assessed pazent fees
• Documentation of attendance
• Verification of continued eligibility
• Other client, financial and service delivery data required by Kerr County and
TWC to include required reporting
2. Payment schedule:
S
Contrac[ Document
AuBust,l998
. MI I ~ n. 1 d:. I IA..i .1 is 11
STATE OF TEXAS
COUNTY OF TRAVIS
CHILD CARE LOCAL INITIATIVES AGREEMENT
PART B-2 -SERVICE DESCRIPTION AND PAYMENT SCHEDULE
3. The child caze services provided by this agreement from November 1. 1998 throu h
August 31. 1999 are as follows:
A. For the purposes of this Contract, the Alamo Workforce Development, referred to as
AWD, the Certifier is referred to as Kerr County, who certifies the public funds, the
donated funds may revert to the public entity or to an entity they designate.
B. Ken: County and the Boazd agree to mutually coordinate service delivery and will develop
and follow such local operating plans as aze necessary to carry out the terms of this
agreement.
C. Kerr County and the Board understand that this agreement is subject to the availability of the
Kerr County's funding, and if such funds become unavailable, or if the total amount of funds
allocated for this agreement should become depleted during any budget period, then by
written notice this agreement will be terminated, or payment will be suspended, or funding
will be reduced, as specified in the written notice. Kerr County and the Boazd agree to abide
not only to notices from eacl} other but also to notices from TWC as well.
D. The CCMS Contractor agrees to provide such reports of services and expenditures as is
deemed necessary by the Board and TWC.
E. Ken: County and the Boazd agree that the CCMS Contractor shall submit claims for child
care to TWC on behalf of Kerr County, that Kerr County shall receive reimbursement of the
federal share directly from TWC, and that Ken: County shall submit such certification
statements as are required by TWC.
F. Ken: County and the Boazd agree that the CCMS Contractor shall be compensated for
operations expenses associated with the management of child care services in the following
manner:
Kerr County-shall pay the CCMS Contractor an amount each month equal to 10% of
the amount of claimable child caze services. Kerr County shall then be able to claim
payment to the CCMS Contractor directly to TWC and shall be entitled to
reimbursement from TWC of the federal share.
G. Kerr County and the Board agree to coordinate enrollment efforts.
6
Contract Document
August, 199g
H. Kerr County and the Board agree that the types of clients to be served aze CCMS eligible
clients.
I. The process for intake will be at the CCMS designated facilities unless otherwise agreed
upon by Kerr County and the Boazd.
J. Ken: County and the Board agree that enrollment and termination are based on standard
procedures followed by CCMS.
K. Kerr County and the Board agree that coordination of client services is handled by the CCMS
client services staff.
L. Kea County and the Board agree that facility/provider matters are coordinated by CCMS
vendor management staff.
M. Kerr County and the Board agree that the CCMS accounting staffwill coordinate service and
cost reporting provisions
4. Payment schedule:
7
Conttact Document
August. 1998
~-
ALAMOWORKFORCE
DEVELOPMENT, INC.
115 East Travis, Suite 220 San Antonio, TX 78205 Phone 210.272.3260 Fax 210.272.3290 800.735.2989
November 24, 1998
Hon. Robert A. Denson
County Judge, Ken: County
Kerr County Courthouse
700 Main Street
Kerrville, TX 78028
Dear Judge Denson:
Enclosed are three copies of your child care initiative contract with the language changes.
Direction from the Texas Workforce Commission (TWC) has been received and the
funds donated by Kerr County to TWC may be designated for use by a specific child care
vendor or vendors.
On each copy of the contract cover sheet, you will need to fill in your employer
identification number; the local, federal, and total program amounts pro-rated for the
r'` applicable contract period; and affix your signature under contributor name. On pages
five and seven of Part B, you will need to estimate the certification amounts by service
period. The federal match percentage for this fiscal year is 62.28%.
Please contact Jerry Perez, Director of Procurement and Contracts at (210) 272-3260
should you have further questions. Once the contract has been completed and signed,
please return all three copies to our office.
Thank you for your assistance.
Sincerely,
~ _ _/
ickieG G V dez
esident
Pr
NGV/sga
Cc: Mike De La Garza, AWDB Chair
Tracy Wolff, AWDB
Bill Williams, AWDB
~-- AWD Directors