Order No. 25297 Approval of changes recoimierxled by Sheriff Kaiser for Department ~loyees Charles xicks and Brad Alford Vol V Page 592 March 9, 1998 ORDER NO. ~5c47 APPROVAL OF CHRNGES RECOMMENDED BY SHERIFF KRISER FOR DEF'RRTMENT EMPLOYEES CHRRLES HICK AND BRAD RLFORD Dn this day the 9th day of March, 1998 upon motion made by Commissioner Letz, seconded by Commissioner^ Baldwin, the Court unanimously approved by a vote of 4-0-0, the changes r^ecommended by Sheriff liaiser^ moving Char^1 es Hicks fr^om a 2a.~ to a '~1.3 Administr^ative Lieutenant and moving Br^ad Alford from X1.3 to '0.3 Administr^ative Sergeant. Kerr County Sheriff's Department JOB DESCRIPTION: Administrative Se~eant CLASS NO. 618 PAY GROUP: 20 JOB TITLE: OBJECTIVE: Administrative Sergeant OCCUPATIONAL CATEGORY: Protective Service FLSA: Exempt To protect county residents and property and to enforce laws as appropriate. ORGANIZATIONAL RELATIONSHIPS: 1. Reports to: Sheriff and Administrative Lieutenant. 2. Directs: Supervises other deputies and civilian employees of the Sheriff's Department. 3. Other: Has frequent contact with Federal, State and Local Law Enforcement agencies, local officials, community groups and organizations, the media and the general public. GENERAL STATEMENT OF DUTIES: This is responsible, supervisory position. Duties include preparing and maintaining certain records, pertaining to overall efficiency and operation of [he Kerr County Sheriffs Department. EXAMPLES OF WORK: Prepare and oversee dispatch work schedule. Order equipment and uniforms. Participate in inmate disciplinary hearings. Perform thorough background and conduct interviews on prospective employees. May serve warrants and all other court papers involving criminal od'enses, as well as civil. May patrol and/or investigate calls or walk-in complaints as assigned. Sign bonds in jail when needed. Crimestoppers Coordinator. Traffic ticket management. Perform background checks for the "Brady Bill" hand gun purchases. Performs such other duties as may be assigned. (Gang Coordinator.) (Fire Arms Instructor.) (~S rRAy ~~.cea, CLASS NO. 618 (con't) REOUIItED KNOWLEDGE SKILLS AND ABILITIES: Ability to understand and follow written and oral instructions, departmental policy, rules, regulations and laws. Ability to establish and maintain effective working relationships with other law enforcement agencies and the general public. Ability to analyze situations and adopt quick, effective and reasonable course of action. Ability to learn [he use and care of vehicles, firearms and specialized equipment. Must maintain good physical condition. ACCEPTABLE EXPERIENCE AND TRAINING: High school graduation or its equivalent, plus Certification as Peace Officer by the Texas Commission on Law Enforcement Officer Standards and Education. Five years experience as a Law Enforcement Officer in the Stale of Texas. Certified Crimestoppers Coordinator. OR Any equivalent combination of experience and training which provides the required knowledge, skills and abilities and satisfies state statutes. CERTIFICATES AND LICENSES REQUIRED: Peace Officer Certification by the Texas Commission on Law Enforcement Officer Standards and Education. Must possess a valid Texas Motor Vehicle Operator's License and have the ability to operate a motor vehicle without any special assistance. PersonaVSheritr/Employee/Job Description/Administrative Sergeant Revised 2/19/9g CLASS NO. 618 (cont.) Addendum Administrative Sergeant CRIIvfESTOPPERS COORDINATOR A) Receive all Crimestoppers tps. B) Distribute information to appropriate agency for investgaton. C) Enter all Gps into date bank computer. D) File the tips for future reference. E) Attend aII meetings of fhe Crimestoppers. F) Set up and pay tips. TRAFFIC TICKET MANAGEMENT A) Enter all Uaffic tickets into LEMS system. B) Keep monthly stars on deputes cilatons and warnings. C) Turn in monthly reports on citatons for UCR reports. D) Maintain and file all copies of original citations. KERR COUNTY SHERIFF'S DEPARTMENT JUSTIFICATION FOR HIGH OVERTIME PAY FOR PAST QUARTER MARCH 9, 1998 After a recent audit by the Texas Commission on Law Enforcement Officer Standards and Education personnel, seven deputies were found to be in non-compliance regarding required TCLEOSE training and the deadline had already passed. TCLEOSE requires a mandatory 40 hours continuing education every two years for deputies. In order to bring these deputies into compliance, a total of 41 man-hours of overtime was granted while these deputies were attending school, so their shifts could be covered by other deputies. Another mandated course, the yearly firearms qualifications for all certified Peace Officer personnel, requires up to four hours of overtime per officer, per year. Overtime is also required when high-risk prisoners are transported to court, are guarded while in court, and then transported back to the jail. In the event an inmate requires hospitalization, a 24- hour guard must be placed in the inmate's room, which requires paying an off-duty officer, also, Trustees who perform work duty at the Ag Barn must be guarded the entire time. In the last 2 '/: months we have had extensive investigations on two high-profile cases requiring much overtime, excluding exempt employees, Stokes, Alford and Hicks. Some of the high-profile cases requiring constant guard have been: Steve Wickersham's civil trial which required 2 deputies per day for 2 '/z days, Ramiro Hernandez (extremely high-risk) has been transported several times to and from the hospital, requiring a minimum of 2 deputies and one jailer, and Jeff Wood's murder trial in Bandera required 2 deputies a day for 13 days. Another problem faced by all Law Enforcement agencies, is a call for police assistance which is received at shift change. In this instance, the officer responding to the call for assistance must remain on duty until assistance is rendered and the paperwork is completed. If an officer has made several calls during his or her shift requiring reports be written, the officer is required to stay on duty after the end of shift to complete these incident reports in a timely manner. This allows the investigation and/or follow up to continue. A State required certification course was held January 5, 1998 through February 23, 1998 for 16 Kerr County Jailers. This required 80 hour certification course was held at the Kerr County Sheriff's Department and approximately 1000 hours of overtime was granted (with about 153 yet to be claimed) for the jailers who were attending the classes, as well as for thejailers who were covering their shifts. Also, there are mandatory requirements for jailers and dispatchers to have at least 16 hours of continuing education per year. We have had one Jail Supervisor off work for approximately 2 months, due to an injury and we had afull-time dispatcher off for two months due to the serious injury of her child in an accident. The other dispatchers and jailers had to put in overtime to cover these absences. In addition to all of the aforementioned situations, we have experienced manpower shortages in both the jail and of sworn deputies. We now have a full compliment of deputies and are close to being fully staffed in the jail. However, though the situation has improved, we will still require some overtime to cover staffing needs when a dispatcher, jailer or officer is offon sick leave, vacation, an in-depth investigation comes up, or other unplanned circumstances. Unlike other county positions, when one of these positions is unfilled for any reason, they must be covered by other personnel, usually requiring overtime. We have a team of very dedicated deputies, jailers, and dispatchers. Many of them spend a considerable amount of time working after their shifts are completed and do not claim overtime. We are doing the best we can do to cover assigned duties, ie., jail inmates, dispatch, answering patrol calls, and handling in-depth investigations. These are not normal, Monday -Friday, 8-5 jobs, we work 7 days a week, 24 hours a day. By National Standards we are understaffed and though I realize that we are not a major Metropolitan area ,the fast-paced growth in Kerr County brings Big City problems. The same number of man-hours are required to investigate crimes, staff a jail, guard and transport prisoners in this growing community as in any larger community. I appreciate your consideration and support in this important issue for our employees, which in turn effects the safety and protection of all Kerr County citizens.