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ORDER N0. c52E4
APF'ROVRL OF RUTHORIZATION TO 00 OUT FOR BIDS ON
RHRSE II OF COURTHOUSE RENOVATIONS
On this day the 3rd day of Mar^ch, 1998 upon motion made by
Commissioner- Oehler-, seconded by Commissioner- Baldwin, the
Cour^t unanimously appr^oved by a vote of 4-0-0, to go out for•
bids on F'hase II and of courthouse renovations and to open
bids Rpr•il c7, 1998 at 10:00 AM.
00020
INVITATION TO BID
NOTICE
A. Notice is hereby given that Kerr County, Texas, will accept bids for Demolition of Previous Detention
Facilities, Second Floor Kerr County Courthouse Annex, 700 Main Street, Kerrville, Texas, according to
Drawings and Specifications prepared by Michael N. Walker, Architect, and described in general as:
Provide labor, materials, and equipment needed to dismantle, to remove and to make alterations
portions of to the existing building to prepare for future conversion of spaces into courtroom and
office space. Work of this phase includes: sawing and removal of concrete masonry walls and
ceilings, removal of plaster and gypsum board walls and ceilings, framing, partitioning, removal of
rough, finish carpentry, woodwork, furring, flooring, base, electrical wiring, devices, fixtures,
plumbing, heating, ventilating and air conditioning fixtures and equipment, fire alarm and security
service to the Second Floor of the Courthouse Annex, unless noted.
B. Sealed bids will be received by the Owner, Kerr County, at the County Clerk's Office, Suite 122, 700
Main Street, Kemille, Texas 78028, until: 9:00 a.m.. Mondav. April 27. 1998. Bids received after that
time will be rejected and returned to Bidder. Bids will be opened and read aloud at 10:00 a.m.. Mondav,
April 27. 1998, in Commissioners' Court Meeting. Telephonic bids will not be accepted.
C. The proposed form of contract will be AIA A111 (1987) Owner-Contractor Agreement, Cost of Work
Plus a Fee with a Guaranteed Maximum Price. Therefore, the Bid Amount referred to throughout the
Bidding Documents shall be the same as the Guaranteed Maximum Price. The estimate of probable
cost for the Work exceeds $100,000.00. The area to be demolished is approximately 15,000 square
feet. Construction is anticipated to commence within 30 days of Bid Date, or as soon as possible.
D. Bidding Documents and Proposed Contract Documents may be examined without charge at the
office of the Architect or the Kerr County Clerk during normal office hours. Arrangements for such
examination may be made by contacting the office of the Architect (830)895-2724, or the Kerr County
Clerk at (830)792-2255. This examination set of documents may not be removed from the office.
E. Bonafide general contract bidders may secure copies of the Bidding Documents and Proposed
Contract Documents in person from the office of the Architect after March 23, 1998, on the following
basis:
1. One or more sets of the Project Manual, including Specifications, and prints of the Drawings,
upon payment by cashier's check of $40 deposit per set, completely refundable if Project Manual(s)
and Drawings are returned to the Owner, postpaid, in satisfactory condition. complete as issued,
with all issued addenda bound and suitable for use during construction within fourteen calendar
days after bid opening. Otherwise, deposit will be forfeited and checks deposited in the account of
the Owner. All deposit checks shall be payable to Kerr County, Texas.
2. If requested by Bidder, complete sets may be shipped, pre-postpaid or C.O.D., after appropriate
deposit is received by Architect. Bidder assumes total responsibility for delays, if any, resulting
from shipping.
3. No partial sets will be issued.
4. No Bidding Documents will be issued after April 22, 1998 at 5:00 p.m.
KC2 - 00020 -INVITATION TO BID -Page 1 of 2
F. Bid security in the amount of five percent (5%) of the Base Bid will be required to accompany the
bids, in the form of a Bid Bond (e.g., AIA Document A310) issued by surety, and on a form, acceptable
to Owner, or cashier's check drawn in favor of the Owner. Bid Bond must be executed by the Bidder as
principal.
G. The Owner reserves the right to reject any and all bids and to waive irregularity in the bids and in the
bidding.
H. In addition to payment of deposit for Bidding Documents, at or before time for receiving Bidding
Documents, Bidder will be required to present evidence satisfactory to Owner and Architect that the
Bidder has sufficient means and experience in the types of work called for to assure completion of the
Contract in a satisfactory manner if he is the successful Bidder. Such evidence can be in the
information provided by AIA Document A305, or similar form. Bidder will be informed within seven
calendar days of submission ifpre-qualification information has been found unacceptable.
I. The Owner will require the successful Bidder to secure and post a Labor and Materials Payment
Bond and Performance Bond, each in the amount of 100% of the Contract Sum, each executed by
successful Bidder as principal, in such form and by such surety company acceptable to the Owner.
END OF INVITATION TO BID
KC2 - 00020 -INVITATION TO BID -Page 2 of 2
00100
INSTRUCTIONS TO BIDDERS
1. THE WORK
FOR KERR COUNTY, TEXAS
KERR COUNTY COURTHOUSE ANNEX SECOND FLOOR
DEMOLITION OF PREVIOUS DETENTION FACILITIES
Further described as:
Provide labor, materials, and equipment needed to dismantle, to remove and to make alterations to the
existing building to prepare for future conversion of the existing building spaces into courtroom and office
space. Curtent Work of this phase includes: wet-sawing and removal of concrete masonry walls and
ceilings, removal of plaster and gypsum board walls and ceilings, framing, partitioning, removal of rough,
finish carpentry, woodwork, furring, flooring, base, electrical wiring, devices, fixtures, plumbing, heating,
ventilating and air conditioning fixtures and equipment, fire alarm and security service to the Second Floor
of the Courthouse Annex, unless noted otherwise.
Directions to the site: Take Highway 16 (Sidney Baker) Exit off I-10 at Kerrville, Texas; proceed Downtown to
Jefferson Street, tum into the County Square Parking area or park on the street around the Courthouse.
2. DEFINITIONS
A. Bidding Documents include the Documents prepared by Michael Neal Walker, Architect: Instructions to
Bidders, the Bid Form, other sample bidding and contract forms and the proposed Contract Documents including
any Addenda issued prior to receipt of bids. The Contract Documents proposed for the Work consist of the
Owner-Contractor Agreement, the General Conditions of the Contract, the Drawings, the Specifications, Addenda
issued prior to and all modifications issued after the execution of the Contract.
B. All definitions in General Conditions of Contract for Construction and other Contract Documents are applicable
to the Bidding Documents.
C. The proposed form of contract will be AIA A111 (1987) Owner-Contractor Agreement, Cost of Work Plus a Fee
with a Guaranteed Maximum Price. Therefore, the Bid Amount referred to throughout the Bidding Documents
shall be the same as the Guaranteed Maximum Price. The estimate of probable cost for the Work exceeds
$100,000.00. The area to be demolished is approximately 15,000 square feet.
D. Addenda are written or graphic instruments issued by the Architect prior to the execution of the Contract which
modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.
E. A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums
stipulated therein, submitted in accordance with the Bidding Documents.
F. Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding
Documents using only the methods and materials specified without Proposed Savings, Substitutions, or Alternates
included.
G. An Alternate, if required, is an amount stated in the Bid to be added to or deducted from the amount of the
Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted, at the
time of Notice to Proceed or within a reasonable amount of time thereafter.
H. A Unit Price, if required, is an amount stated in the Bid as a pdce per unit of measurement for materials or
services as described in the Bidding Documents or in the proposed Contract Documents.
A Proposed Savings is a price reduction option proposed on the Bid Form in which Bidder offers to significantly
KC2 - 00100 -INSTRUCTIONS TO BIDDERS -Page 1 of 4
reduce the cost to the Owner by using materials or construction methods different from those required by the
Bidding Documents on which the Base Bid was prepared. Bidder shall briefly describe alternate materials or
methods in sufficient detail for the Architect and Owner to properly evaluate the Proposed Savings. Owner will
acceptor reject Proposed Savings before awarding the contract and as provided elsewhere in the Contract
Documents.
J. Other Definitions as included in Section 01340 Product Options
3. BID FORM
In order to receive consideration, make bids in accordance with the following
A. Make bids in the form provided herein. Completed bid form shall be propedy signed and with items filled out
manually in ink ortype-written.
B. Address bid to Owner, and deliver sealed bids to the Kerr County Clerk's Office at the Kerr County
Courthouse, Suite 122, 700 Main Street, Kemille, Texas 78028, on or before 9:00 a.m.. Mondav. April 27. 1998
Telephonic bids will not be permitted. Bids received after that time will be rejected and retumed to Bidder. Bids
will be opened and read aloud at 10:00 a.m.. Mondav. April 27. 1998, in Commissioners' Court Meeting.
C. A Bidder who chooses not to submit Proposed Savings will not be disqualified for failure to submit Proposed
Savings.
D. Bidder shall include with the Bid a Bid Bond which is 5% of the Base Bid Amount from a bonding company
acceptable to the Owner.
E. Tentative date for Pre-bid Meeting is April 14, 1998, at Commissioners' Courtroom in the Ker County
Courthouse at 9:00 a.m.
4. EXAMINATION OF DOCUMENTS AND SITE OF WORK
A. Bonafide general contract Bidders may secure copies of the Bidding Documents and Proposed Contract
Documents in person from the office of the Architect after March 23, 1998, on the following basis:
1. One or more sets of the Project Manual, including Specifications, and prints of the Drawings, upon
payment by cashiers check of $40 deposit per set, completely refundable if Proiect Manual(sl and
Drawings are retumed to the Owner postpaid in satisfactory condition complete as issued with all
issued addenda suitable for use durinc construction within fourteen calendar days after bid opening.
Otherwise, deposit will be forfeited and checks deposited in the account of the Owner. All deposit checks
shall be payable to Kerr County, Texas.
2. If requested by Bidder, complete sets may be shipped, pre-postpaid or C.O.D., after appropriate
deposit is received by Architect. Bidder assumes total responsibility for delays, if any, resulting from
shipping.
3. No partial sets will be issued.
4. No Bidding Documents will be issued after April 22, 1998 at 5:00 p. m.
B. Before submitting a bid, each Bidder: shall examine the Drawings carefully, shall read the Specifications and
all other proposed Contract Documents, and shall visit the site of the Work. Each Bidder shall fully inform himself
prior to bidding as to existing conditions and limitations under which the Work is to be performed, and shall include
in the bid amount a sum to cover the cost of all labor and materials necessary to perform the Work as set forth in
the Bid/Contract Documents. The submission of a bid will be considered as conclusive evidence that the Bidder
has made such examination and is prepared to enter into the Agreement including any combination of items on
his Bid.
KC2 - 00100 -INSTRUCTIONS TO BIDDERS -Page 2 of 4
5. QUALIFICATION OF BIDDER
A. A Bidder in submitting a bid thereby represents that he is fully qualified, properly licensed, staffed, equipped,
insured and bonded to property perform the Work in accordance with all applicable laws and local ordinances, and
these Contract Documents.
B. In addition to payment of deposit for Bidding Documents, at or before time for receiving Bidding Documents,
Bidder will be required to present evidence satisfactory to Owner and Architect that he has sufficient means and
experience in the types of work called for to assure completion of the Contract in a satisfactory manner if he is the
successful Bidder. Such evidence can be in the information provided by AIA Document A305, or similar form.
Bidder will be informed within seven calendar days of submission if his pre-qualification information has been
found unacceptable.
6. WITHDRAWAL OF BIDS
No Bidder may withdraw his bid for a period of thirty calendar days after the deadline for the receiving bids, and
bids shall be subject to acceptance or rejection by the Owner during this period. Any Bidder whose Bid is accept-
ed by the Owner, but who withdraws his Bid within said thirty days shall forfeit his Bid Bond.
7. AWARD OR REJECTION OF BIDS
A. The Contract, if awarded, will be awarded to the Bidder who has submitted the bid considered by the Owner to
be most advantageous to the Owner, and subject to Owner's right to reject any and all bids.
B. Any award which includes Proposed Savings may be made on the aggregate sum resulting from the amount of
the Base Bid adjusted by the Proposed Savings accepted by the Owner. Owner reserves the right to reject any or
all Proposed Savings and to waive any irregularity in the bids and the bidding.
8. EXECUTION OF AGREEMENT
A. The proposed Forth of Agreement which the successful bidder will be required to execute will be AIA A111
(1987) Owner-Contractor Agreement, Cost of Work Plus a Fee with a Guaranteed Maximum Price, modified per
the Bidding Documents.
B. The selected Bidder will be notified to immediately submit Certificates of Insurance, proof of bonding
capabilities, detailed in a Schedule of Cost, and complete list of proposed subcontractors and major suppliers to
Owner, including addresses, phone numbers and names of persons responsible. Prior to Owner's execution of
the Agreement, the Architect will notify the Bidder if, after due investigation, the Owner has a reasonable and
substantial objection to any person or organization on such list. At such point, Bidder may, at his option, withdraw
his bid without forfeiting his Bid Bond. If Bidder proposes an acceptable substitute subcontractor or supplier which
increases the bid amount, the Owner may, at his option, disqualify the Bidder.
C. Subcontractors proposed by Bidder and accepted by the Owner must be used on the Work and shall not be
changed except with written approval of Owner.
D. Certificates of insurance, and proposed list of subcontractors and major suppliers, and required bonds shall be
approved by the Owner before the Owner will sign the Agreement or before the successful Bidder may proceed
with the Work.
E. If Contract is awarded, Work at the site may commence upon receipt by the successful Bidder of fully executed
Agreement and written Notice to Proceed.
F. The Owner will require the successful Bidder to secure and post a Labor and Matedals Payment Bond and
Performance Bond, each in the amount of 100% of the Contract Sum, each executed by successful Bidder as
KC2 - 00100 -INSTRUCTIONS TO BIDDERS -Page 3 of 4
pdncipal, in such form and by such surety company acceptable to the Owner.
9. INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING
A. If any entity submitting a bid for construction of the Work is in doubt as to the true meaning of any part of the
proposed Contract Documents, or finds any discrepancies in or omissions from any part of the proposed Contract
Documents, the Bidder may submit to the Architect a verbal or written request for interpretation then~f, not later
than two working days before the deadline for receiving the bids.
B. Interpretations may be made by the Architect orally or in writing.
END OF INSTRUCTIONS TO BIDDERS
file:kc200100
KC2 - 00100 -INSTRUCTIONS TO BIDDERS -Page 4 of 4