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KERR COUNTY COMMISSIONERS COURT
Regular Meeting
Monday, Januazy 11, 1999
9:00 a.m.
Commissioners Couztroom
Kerr County Courthouse
Kerrville, Texas
PRESENT: FREDERICK L. HENNEKE, County Judge
H. A. "BUSTER" BALDWIN, Commissioner Pct. 1
JONATHAN LETZ, Commissioner Pct. 3
LARRY GRIFFIN, Commissioner Pct. 9
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Agenda
Commissioners Comments 9
1.1	Pay Bills	7
1.2	Budget Amendments	-
1.3	Late Bills	-
1.9	Read and Approve Minutes	8
1.5	Approve and Accept Monthly Reports	8
Z.1	Informal update from KEDF	9
2.2	Right-of-way easements to County roads	20
2.3	Road construction - Cypzess Springs Estates	22
2.4	Grievance Committee selection	31
2.5	Quarterly Report - First Respondezs	39
2.6	Set up workshop for 911 issues	43
2.7	Authorize County personnel ~ salary study	97
2.8	Flat Rock Lake Park	53
2.9	Extend status of Interim Maintenance Supervisor	59
2.10	Committee ~ Liaison assignments for Commissioners	56
2.11	Appointment to Economic Development and	
	Environmental Review Comittee (AACOG)	71
2.12	Commissioners Court meetings/procedural matters	72,
Afternoon A
2.13 Construction plan for current phase, courthouse
renovation 93
2.14 Hiring construction consultant 128
2.15 Letter to Post Office regarding parking 135
Reporter's Certificate 139
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On Monday, January 11, 1999, at approximately 9:00
o'clock a.m., the Regular Meeting of Commissioners Court was
held in the Commissioners Courtroom, Kerr County Courthouse,
Kerrville, Texas, and the following proceedings were had in
open court:
P R O C E E D I N G S
JUDGE HENNEKE: Good morning, everyone. This is
the first Commissioners Court for 1999 we'll call into order.
If you'd all rise, we'd ask Reverend Linda Kelly from St.
Peters Episcopal Church to give the invocation, to be
followed by the pledge of allegiance.
(Prayer and pledge.)
JUDGE HENNEKE: Those of you who are faithful
followers may notice we have the courtroom set up a little
differently than we have in the past. This is to enable I!
anyone who has the need to address the Court to come to the
front so that we can all hear you clearly and -- and the
court reporter can make effective notes of the proceedings.
One additional change which you'll note on your agenda, we
have added to the beginning of each Court session the
opportunity for each Commissioner to make any comments they
might care to make regarding things going on in their
precinct or to recognize people who have had significant
accomplishments that we all need to be aware of and give
thanks for. We're going to try that and see how we can



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improve the communication and the recognition by the
Commissioners Court of the things that go on in the County
that are not part of the regular agenda. So, with those
preliminaries, are there any visitors who would like to
address us today, who have items that are not on the regular
agenda?
(No response.)
JUDGE HENNEKE: Seeing none, we'll proceed past
that to the Commissioners' comments. Commissioner Baldwin,
you're up first, buddy.
COMMISSIONER BALDWIN: Thank you very much. Judge,
I appreciate you, appreciate your concern for the County and
the taxpayers and allowing us to have this time, but I don't
have anything to say. Thank you.
JUDGE HENNEKE: You're welcome.
COMMISSIONER BALDWIN: Happy New Year.
Commissioner Lackey's here. Good to see you, sir.
JUDGE HENNEKE: As always. Commissioner Williams
is not here today. His mother-in-law, Lou's mother, died on
Friday, and it's our understanding that the services are
being held today, and we wish him and Lou and aIi the members
of Lou's family well as they deal with the loss of Lou's
mother. Jonathan?
COMMISSIONER LET2: I have a couple of comments.
One, I'd like to publicly thank the Road and Bridge
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Department for getting the parking lot redone at the Ag
building prior to the stock show. It was kind of a rushed
item late on the agenda last year, and they really did a lot
of work, and looks like they have it all done, from driving
through today. And maybe we can seal coat it before the
stock show next week. It will help a lot out there, and I
think they really did a good job.
The other comment is a word to the Commissioners. I'm
not sure if everyone knows -- I know Judge Henneke does, but
there is a round-table meeting tonight on water issues. I've
been attending that. I probably will not be able to attend
tonight. I think Judge Henneke's going to try to attend.
And it's not a posted meeting for the Court, so I don't think
we have more than two attendees, but I do think it is
important that we do -- I think either Commissioner Baldwin
or Commissioner Griffin should attend, if their schedule
permits or not; I don't know if y'all got notice ahead of
time.
COMMISSIONER BALDWIN: We both read the newspaper.
COMMISSIONER LETZ: Well, I wasn't sure.
COMMISSIONER BALDWIN: Judge, what do you think
about if three of us were there and we don't conduct any
business? I mean, if we sat across the room from each other,
would that be an illegal meeting?
JUDGE HENNEKE: That's not an illegal meeting if we
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1 don't deliberate or conduct any business. The problem is,
2 you have to be very careful about that. We can`t congregate
3 in the hall, we can't ask each other questions. We really
9 can only attend and pay attention. We're really in a
5 position where we can't take part in the discussion. So, I'd
6 encourage everyone to attend who can, but if there are -- if
7 there is a majority of the Court there, we need to be
8 extremely careful in how we conduct ourselves.
9 COHNISSIONER GRIFFIN: The only thing I've got to
10 say, Fred, is thanks to all of the County employees,
11 department heads, and others who have been so helpful in
12 getting me up to speed. And it's -- it's still an
13 educational process that will be going on for a while, but
19 it's just been great how everybody has worked with me. Any
15 question I've asked, I've gotten an immediate answer to, and
16 it's -- I want to express my thanks to everybody for that
17 effort.
18 JUDGE HENNEKE: All right. I'd echo that. The
19 department heads and many employees have been very helpful
20 and very cooperative in helping me find out what it is that
21 we do, even better than -- than I did when I took office, and
22 I certainly expect that spirit of cooperation to continue. I
23 think we also need to publicly thank the Women's Chamber and
29 the volunteers who spent a rather chilly Saturday taking down
25 the really nice lights from around the courthouse. The

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1 lights graced our courthouse for over a month and enhanced
2 our holiday spirit, but it's time for them to be down, and we
3 appreciate, Barbara, your efforts and the efforts of the
4 volunteers who devoted their time on the past Saturday to
I
5 restoring the courthouse to its normal grandeur. 50, thank
6 you all.
7 MS. NEMEC: Thank you. We did it for the
8 community, and there's several ladies here today, so thank
9 you.
10 JUDGE HENNEKE: Thank all of you again. With that
11 in mind, we'll move onto the approval agenda. Does anyone
12 have any questions about the approval agenda, the bills or
13 any of the other items listed there? 'i
14 COMMISSIONER LETZ: I make a motion we pay the
15 bills.
16 COMMISSIONER GRIFFIN: Second. ~i
17 JUDGE HENNEKE: Motion has been made and seconded
18 to pay the bills. All in favor, raise your right hand. i
19 (The motion was carried by unanimous vote.)
20 JUDGE HENNEKE: All opposed, same sign.
21 (No response.) ~~
22 JUDGE HENNEKE: Any budget amendments, Tommy?
23 MR. TOMLINSON: No. No late bills and no budget
29 amendments.
25 JUDGE HENNEKE: Has everyone had a chance to read
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the minutes? If so, I would entertain a motion to approve
the minutes.
COMMISSIONER LETZ: Waive reading?
JUDGE HENNEKE: Waive reading.
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: So moved and seconded that we waive
reading of the minutes and approve same. All in favor, raise
your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Do we have any monthly reports we
need to approve and accept?
COMMISSIONER LETZ: I think we have a few.
COMMISSIONER BALDWIN: Yeah, there's some J.P.
reports, Extension Service, and et cetera, et cetera, et
cetera, and so forth and so on.
JUDGE HENNEKE: All right.
COMMISSIONER BALDWIN: I move that we approve them.
Here they are.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: It's been moved and seconded that
we approve monthly reports. Any discussion? All in favor,
raise your right hand.


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{The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Motion carries. And we'll move to
the consideration agenda. Item number 2.1, informational
update from the Kerrville Economic Development Foundation.
Ms. Cunningham?
MS. CUNNINGHAM: Good morning. I'm Sherry
Cunningham, President of the Kerr Economic Development
Foundation, and it's good to be here with you today. And,
congratulations on your -- I think this is your first Court
agenda for the new term. Good luck. We'll be here to help
you all we can.
Basically, what I want to start doing for the
Commissioners Court is, a couple of times a year, to be able
to come before you and to just kind of update you on what's
going on through the Kerr Economic Development Foundation.
This is an organization that was reorganized back in 1992
under the old auspices of the Kerrville Industrial
Foundation, and so we've had several years now to pull this
organization together to work on economic development
interests foz the Kerr County area. Our focus is really
threefold: it's retention, attraction, and expansion. We
call that -- I should say retention, expansion, and
attraction, the R.E.A. approach. And, we really believe that
		
		
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	1	first and foremost of importance in economic development is
	2	taking care of our existing employers, our existing
	3	industries, and helping them grow, while at the same time
	4	we're always looking to attract those new ones. But, if you
	5	don't take care of what you have, you're not going to attract
	6	new ones, and so that's really where we primarily focus our
	7	interests.
	8	I'm very excited, and i know other members of the
	9	Economic Development Foundation, as well as business people
	10	in the community, are very excited with the decisions that
	11	have been made recently by the Economic Improvement
	12	Corporation of the City of Kerrville to extend water and
	13	wastewater out to the airport and around the Loop and some of
	19	those things. Those are issues -- those are concerns that
	15	we've been working on for a long time. And, you will find
	16	that in economic development, there is really no -- no quick
	17	turnaround. It's a lot of work that goes on behind the
	18	scenes for years, and then, all of a sudden, you see an
	19	action that happens like this, and then you know that the ~,
	20	efforts that you've been participating in are really working
	21	for us. Getting water and wastewater out to the airport is
	22	going to be good for Mooney Aircraft. It`s also going to be
	23	good for Iots of other areas.
	24	Since that time, since those conversations have started,
	25	we've had several small industries contact us about being
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able to expand. There are some areas out in that -- in that
airport area that do have the opportunity for business
development, and once we get this water and wastewater out
there, that's going to be good for the whole area. We really
hope that in this year, this coming 1999, that we'll be able
to put a task force together that will really go forward and
work on the concept of developing a multi-use business park,
whether it's at the airport or one of those other locations.
It's going to be good for this area.
We've also been working with Mooney Aircraft. Two of
the members of the Commissioners Court have been working with
us on the Mooney Aircraft task force. We've had
representatives of the City and the Kerr Economic Development
Foundation and the County. We've met with the -- with Mr.
Dopp, who is the Chief Executive Officer out there, and the
owner, and we've gone through the plant. They do have lots
of needs, so no one will -- will deny the fact that there are
a lot of needs in those facilities. We've sat down with them
several times in discussing some of these needs and looking
at different opportunities of funding. I don't believe
anybody is -- I don't have to say I don't believe; I know
that no one is interested in giving away the family farm.
But, we do have some -- there are some resources that we've
been directing Mooney Aircraft to, and trying to apply for
those funds through the Texas Department of Economic

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Development, which used to be called the Texas Department of
Commerce, and so we're working right now to identify some
consultants who can help Mooney Aircraft if they choose to
apply for those funds.
I think the importance of the Mooney task force has been'
the fact that all of the government entities and the business
leaders in this community have come together around the table
to be cohesive about some of these suggestions and this
direction that they have offered. We are still waiting right.
now to get some information back on some of the consultants
that we are looking at, and once we get that information,
then we'll be sitting down with Mr. Dopp and others at Mooney
Aircraft together over those, and so -- to see where to go
from there. There are not as many grant programs available
to industry today as there used to be, and some of these are
long-term loan programs with very low interest or no
interest, and so it's still a very good deal. And the
purpose for these monies would be to look at some of the
buildings. The buildings are in very poor zepair. There's a
lot of electrical replacement work that needs to be done, ands
a lot of repair work overall, so I think that will be good ifi,
we're able to get that together and to do that. ~!,
The main thing I wanted to talk to you about today
was the V.A. Hospital and what's going on out there. I wish
I had a -- a crystal ball or a magic wand or something that I,
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could just wave over this -- this concern for our community.
The V. A. Hospital has been in this community for over 75
years. It started out as the American Legion Hospital years
ago, and has always been a big provider of employment, big
provider of services.
Health care is our major source of employment in this
community. Along with the V.A. Hospital, of course, we have
the Kerrville State Hospital and the Sid Peterson Hospital.
Health care is changing in every environment, and we're
seeing -- this has been kind of an interesting situation to
work on, because we all know health care is changing, not
just in Kerrville or in Kerr County, but it's changing
everywhere. But we have two hospitals that are trying to
work toward those changes in a proactive way, and then we
kind of see some stumbling through the V.A. Hospital. And,
we're seeing a lot of redirection of those services to Audie
Murphy, and that concerns us. We don't want those things to
be redirected to Audie Murphy; we want them to stay here.
We have been working on this pretty regular now since
last summer. I'm finding out a whole lot more about the V.A.
Hospital and how it's funded and all the bureaucratic
processes than I ever really wanted to know. I've prepared a
fact sheet, and I believe you have that in your packet today.
I'm not going to go over that. I think the biggest concerns
are the fact that in 1988, we had 283 active beds at the V.A.

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Hospital. Come March 15th, we probably will have 5 holding
beds for emergency purposes. And that's -- that's drastic.
There are a lot of other cuts that have been identified, a
lot of changes.
Last year we bid on one -- wanted to be the home of one
of the Texas Veterans Hospital Homes. We were next in line
to the -- we were number five out of several, and they
selected four, and that doesn't do us any good. But we hope
that next year, this coming year, that there will be another
bid process for one of the Texas Veterans Homes. And, if
that works out, if we're able to be successful, that will
help us fill in some of the void.
I did attend the Strategic Planning Session held by the
South Texas Veterans Health Care system on December the 3d
and 4th in San Antonio, and I was glad to be there. It
helped me look at the Veterans Hospital as a whole, because
this hospital is a part of the South Texas Veterans Health
Care System. Audie Muzphy has the administration authority
over this hospital. That changed, I think, back in 1995.
You know, it would be our desire that we would get
independent status back again, and we actually -- we've asked
Congressman Smith to look into that now, because we feel like
ever since that this has become a part of that system, that
we've seen downsizing and we've seen things fall away that
our veterans here have been -- been wanting and been needing.
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So, this is a very big issue. It's not going to -- I
don't think it's ever going to be like it was, but maybe our
chipping away has been helpful a little bit in saving some of
those jobs here. We'll continue to do that. We've been very
fortunate to have a lot of veterans in the area who have come
to the front to help fight this battle. And, truthfully, it
needs to be fought on a veteran's level, about them losing
their services, rather than an economic issue, you know. I
think we all saw, when they made the decision to close Kelly
Air Force Base, they're not going to look at economic issues.
But, as our veterans come forward and work on this and talk
about the -- the losing of services or the changing of ~~
services, then I think it's going to make a difference.
So, what we're doing right now is we're supporting those
veterans groups as much as we can and helping them do the
research and some of the clerical work and things like that.
There will be another meeting tomorrow afternoon at the
V.F.W. at 3 o'clock. I'd certainly encourage any of to you
attend that want to. General Bacon, who is a retired general
from the Comfort area, has really come to the lead in this.
We've had several retired generals come to help us, and for
that I am thankful, and I think this community should be
thankful. It's -- it's not an easy issue to deal with.
We've been very frustrated. On the local level, or the
San Antonio level, they say, Well, all these decisions are


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1 being made in Washington. When we talk to our Washington
2 officials, they say, Well, these decisions are being made
3 locally. So, we have yet to be able to figure out exactly
9 where these decisions are being made, but we keep chipping
5 away at it. And that's basically what our general friends
6 have told us, not to give up the fight. So, if you have any
7 kind of input, recommendations, we certainly are open to
8 those, because we don't know the answer to this.
9 I don't have anything else this morning. I will be
10 preparing a semi-annual report in two weeks in writing, and
11 I will be more than glad to share that with you. I lust
12 didn't have time to get that ready for this meeting today.
13 And, we will schedule this update on a semi-annual basis. If
14 you want me to come more often, I'll be more than glad to do
15 that. And we're always open to your suggestions. Any
16 questions?
17 COMMISSIONER LETZ: One comment to the
18 Commissioners. The fact sheet that Sherry referred to was
19 put in youz box; it's not in your packets here. Sherry, is
20 there anything specifically the Court can do on the V,A.
21 issue? We've sent several resolutions and letters to
22 Congress.
23 MS. CUNNINGHAM: I think that is good. I think the
29 last thing that we asked Congressman Smith's office was to
25 check on some -- some funding questions and things like that.
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We're waiting right now to hear back from that. I think once
we get some information back on those questions that we asked
about whether or not we truly could become self-standing
again -- I don't know, but once we -- once we get some kind
of indications there, then I think that's where we all the
different organizations can come together with their
resolutions. And, I think anything that you can do to gain
attention and to keep this hospital in Kerrville will be --
will be successful, will help us a lot.
COMMISSIONER LETZ: Has there been any pzogress in
either Senator Hutchinson's or Graham's staff down there?
MS. CUNNINGHAM: No. And, of course, the timing is
so bad because of all the stuff that's going on in Washington
right now. It's really -- again, we met with some other
people last week who -- who feel they have an opportunity to
make some of those connections for us, and so, you know,
we're still working on that. So, it just takes all of us
doing a whole lot of little stuff.
COMMISSIONER GRIFFIN: At the last meeting with the
task force, we discussed some of the members of the task
force there initiating some contact with Senator Graham's
office. Has any of that happened?
MS. CIJl1NINGHAM: I've not -- I have not had any
contact from Graham's office. If that has happened, it has
-- with the holidays and all of that, I mean, everything just
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1 kind of shut down for a couple weeks.
2 COMMISSIONER GRIFFIN: Okay.
3 COMMISSIONER LET2: One other question I had, going
4 back to the industrial park. Is KEDF going to come up with
5 the task force later this yeaz7
6 MS. CUNNINGHAM: Yes. In fact, we're appointing
7 that task force right now. Don Kendrick, who is the Chairman
8 of the Board for the Kerr Economic Development Foundation, is
9 appointing that task force right now. We have not yet
10 identified the chairman. We've had several people say, "I'd
11 like to work on that," but it's going to be something we've
I2 been talking about and really doing some research on for
13 several years. It's not just an industrial park; it will be
14 more like a multi-use business park. And, so, we're hoping
15 to have that appointed maybe in the next couple of months.
16 COMMISSIONER LETZ: One other thing. As I recall
17 from being on the KEDF for a while, we talked about
18 developing a community package -- basically, a package to go
19 to -- would that be included in this, or is that a separate
20 deal?
21 MS. CUNNINGHAM: The vision for the -- for the
22 multi-use business park is really to have a designated area,
23 acreage -- I don't know how many acres. You know, you can
29	say	maybe 50 acres or something like	that, that	would be	set
25	up,	developed, infrastructure and all	of that in	place,	would

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1 have the standards or restrictions all set, price, so when a
2 prospect comes in or calls or whatever, that you have
3 something to say, We have da-da-da-da-da in our multi-use
4 business park, and it's all set up and ready to go. Too
5 often, what we're dealing with right now is people inquire
6 about coming to the Kerrville/Kerr County area. We have to
7 start from -- from step one, identifying where the land is,
8 how much it costs, and going back all through the process.
9 Business decision makers don't usually want to through all
10 that. They want to know, you know, who's got a -- We need ~
11 3 acres or we need 5 acres, and this is what we want to do.
I2 And, you know, we want to make a decision and go forward.
13 And, so, that's really what we're trying to do, is to have it
19 all ready and set, so when we do get that contact, that we
15 can say, This is what we have.
16 COMMISSIONER LETZ: Great.
17 MS. CUNNINGHAM: We have all these restrictions in
18 place.
19 JUDGE HENNEKE: I presume that you will be asking
20 for representation from this Court on the task force?
21 MS. CUNNINGHAM: Yes, sir.
22 JUDGE HENNEKE: At the appropriate time?
23 MS. CUNNINGHAM: You betcha, we will. I think -- i
29 think any time that you have anything that's dealing with
25 economic development, it is vitally important have a good mix

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of business leaders as well as elected officials, County and
City, and working together on this. Sometimes even these
issues -- you know, you -- lust like the State programs.
It's very important that we have good relationships with our
State representatives and senators, because a lot of the
programs that our industries can apply for do need that
cohesiveness throughout. So, any other questions? Thank you
so much for your time this morning, and good luck.
JUDGE HENNEKE: Thank you.
JUDGE HENNEKE: Moving along, agenda item 2.2,
consider authorization for Civil Attorney, Tom Pollard, to
work on right-of-way easements on the following County roads:
McDonald Loop, Witt Road, and Canyon Springs.
MR. JOHNSTON: Morning.
JUDGE HENNEKE: Good morning.
MR. JOHNSTON: We routinely have right-of-way
acquisitions accomplished by the County Attorney -- Civil
Attorney, and we now have three in the process, the ones you
lust mentioned. And we need Court authorization to proceed.
JUDGE HENNEKE: Any questions?
COMMISSIONER LETZ: Is there money in the budget
for Road and Bridge to pay for it?
MR. JOHNSTON: It's typically, you know, very small
parcels of land, you know, fractional acreage. And for --
the work on the right-of-way and the new fence usually is the
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1 price of the property.
2 COMMISSIONER LETZ: So, this is expanding the
3 right-of-way we're talking about?
4 MR. JOHNSTON: Yeah. It's some curves and
5 expansions, line-of-sight issues.
b COMMISSIONER LETZ: But the -- we have a line item,
7 I believe, in your budget for Road and Bridge that covers
8 right-of-way acquisitions to -- is that money already
9 budgeted? It's dust a matter of approving the Civil Attorney
10 to do the actual legal part of the work?
it MR. JOHNSTON: Right.
12 COMMISSIONER LETZ: I have no problem.
13 COMMISSIONER GRIFFIN: No.
14 JUDGE HENNEKE: I have -- I know Commissioner
15 Williams spoke to me before he left. He's very anxious to
16 have this proceed, so --
17 COMMISSIONER GRIFFIN: I'll move that we approve
18 that.
19 JUDGE HENNEKE: It's been moved by Commissioner
20 Griffin.
21 COMMISSIONER LETZ: Second.
22 JUDGE HENNEKE: Second by Commissioner Letz. Any
23 discussion? All in favor, raise your right hand.
29 (The motion was carried by unanimous vote.)
25 JUDGE HENNEKE: All opposed?
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JUDGE HENNEKE: Motion carries. 2.3, consideration
and discussion of clarification on Cypress Springs Estates,
Phase 1, road construction and variances and other issues.
As long as you're up.
HR. JOHNSTON: In the past, in 1998, when this
subdivision came into being -- and to give a little
background, we had -- they had a preliminary approved and
then they had another preliminary approved. We changed some
lots and some boundaries. There were two vaziances granted.
One was to use paved country lane specifications instead of
local roads on cul-de-sacs, leaving the local roads for the
main artery through the subdivision, and to use on-site --
the other variance was to use on-site material instead of the
crushed limestone that would be in the County road
subdivision specs. They're now considering adding curb and
gutter to their streets. At issue is the width of the
streets. Local roads are 16 foot with 2-foot shoulder and a
ditch, and the country lane is a 29-foot road.
COMMISSIONER LET2: You said it backwards.
MR. JOHNSTON: Okay. Local road's the wider one,
yeah. Curb and gutter in our subdivision rules calls for 30
foot face-to-face of -- from the gutters. They're
considering now using gutters on -- on the country lane,
which would be 20 foot wide back-to-back to the curb. I
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looked ug in a manual we have on file, Policy on Geometric
Design of HiahwaYs and Streets, and they recommend the
minimum width of lanes in a residential area being 9 foot per
lane, and the parking on both sides of 7 toot, which makes it
32 foot. That's roughly in line with ours of 30 foot
face-to-face, which also gives a foot on each side on the
curb and gutter, so it would be 32 feet driving area. So,
that's the issue, and they wanted to talk about -- talk about
the narrower road. It would be our recommendation to not
have it narrower.
COMMISSIONER BALDWIN: Your recommendation not to
have anything narrower than 30 feet?
MR. JOHNSTON: Thirty feet with curb and gutter.
COMMISSIONER LETZ: Franklin, did we -- what was
the order? Did we pass an order regarding the curb and
gutter issue? I know we've done the other two, but we didn't
-- did we just pass on it last time we discussed it?
COMMISSIONER BALDWIN: Mm-hmm.
MR. JOHNSTON: I think we passed on it. It wasn't
on the agenda. I think they were requesting a change or a
variance. We approved the preliminary plat, but I don't
think we -- I think we passed on this issue. They wanted
clarification. They probably want to address the Court.
JUDGE HENNEKE: Lee?
MR. VOELREL: Good morning. Lee Voelkel. I think
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2 what Frank has said kind of has set us up to this point, and
2 the owners of the property are here today also, and I'm sure
3 they will want to speak. We've been working on this for --
9 kind of hatching on this for about three or four weeks now
5 about these roads, and we have come to the Court and we've
6 kind of talked about it briefly, and we're back now with an
7 agenda item that will get this issue resolved, we hope,
8 today.
9 In looking at the regs over the last two or three weeks,
10 we have determined that we're not really asking for a
11 variance, because they're -- the subdivision ozdinance, as we
12 read it, does not address curbed roads other than local
13 roads. And the local road that's proposed for this
14 subdivision, which is the main road going through, will be
15 built to the standard that's called for in the regs for a
16 local road. I believe in that section of the regs, it says
17 to look -- to look back on the other types of roads for the
I8 widths for a curbed section of road to be; say, like a
19 country lane. And -- and when you go back into the book
20 under country lane, it does not address it. So, that`s what
21 we're here for today, is just to make sure that the type of
22 road that the developer wants to build is going to be
23 acceptable.
24 And, I -- what I had prepared for the Court today was
25 just a comparison of a country lane as a paved road, which I ~i
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1 believe was 16 feet of pavement, as opposed to the type of
Z road that they want to build with the curbs, which comes out
3 to be 20 feet, if I remember right, but you have that
4 information before you, I hope. Those are the issues that
5 we're looking at today.
6 COMMISSIONER GRIFFIN: Are you talking about this
7 one?
8 MR. VOELKEL: Yes, sir, I believe that's correct.
9 COMMISSIONER GRIFFIN: Frank, you said that it was
10 20 -- that they were proposing 20 feet back-to back? Or 24
11 back-to-back, is it not, according to this?
12 (Discussion off the record.)
13 COMMISSIONER GRIFFIN: I just want to make sure
14 we're talking apples and apples here. The way I read this,
15 I think it's --
16 MR. JOHNSTON: It's -- it is 29. 20-foot surface,
17 yes.
18 COMMISSIONER GRIFFIN: 20 foot of paved, plus 2
19 feet of curb on each side.
20 MR. JOHNSTON: That is correct. 24 versus 30.
21 COMMISSIONER GRIFFIN: Right. So, it's 29 versus
22 -- the question then comes down to 29 versus 30.
23 COMMISSIONER LET2: You're building a road in
24 between the two -- I mean, really, in between country lane
25 and a local road, 'cause a country lane is 16-foot pavement,

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and you're building a 20-foot pavement, but you're not quite
up to the -- well, actually, the pavement width is the same
as the local road, but just the -- I guess the base material
width is what is different.
COMMISSIONER GRIFFIN: I've also qot one question
regarding what -- I think the term is rollover -- yeah, it's
a rollover curb and gutter. Is that the sort of shallow kind
of gutter I think I've seen somewhere that you can park --
COMMISSIONER HALDWIN: Slanted.
COMMISSIONER GRIFFIN: Yeah, and you can drive on
it pretty easily, instead of being the steep one like you see
in --
MR. VOELKEL: That's correct, yes. I don't know if
that's the proper term, but that's what we've called it in
these notes, is rollover. Very typical, if you've been in
the Riverhill area, those curbs that were done there. Kind
of a slanted curb that allows to you drive over it. The
purpose it was done at Riverhill was so people didn't have to
go put curb cuts in when they built their driveways, went in
and built a house. The curb was adequate to use for the
driveway. That was an issue that came up in our discussion
in Commissioners Court before, too, and I'm glad you made the
point about parking on the streets; that the developer felt
like if you used this type of curb, that it would allow
people to pull up off the surface of the street, off a curb
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somewhat, onto the shoulder of -- or the base material on the
side for widening out passing lanes in between the street.
COMMISSIONER GRIFFIN: Would that base material
also be level with the top of the curb? In other words, it
would be filled back in after you pull the forms and all of
that?
MR. VOELKEL: That would be great, yes, sir.
COMMISSIONER GRIFFIN: Filled back in with base
material.
COMMISSIONER LETZ: How wide is the base material
going to be on the road that's proposed?
MR. WHIDBEE: I believe it's 26 feet.
COURT REPORTER: Your name, sir?
JUDGE HENNEKE: Yes, if you're going to address the
Court, I you need to come forward and state your name.
MR. WHIDBEE: My name is Hoyt Whidbee. I'm the
developer of Cypress Springs. The base mateial, according to
the cross-section, is 26 feet.
COMMISSIONER LETZ: Just to make a note of it for
future record of all this, the base material required for a
local road is 24 feet, and for a country lane, 30 feet. So,
they're building -- I mean, they're really building a road
that is closer to a local road than it is to a country lane,
even though the pavement width is slightly narrower, but the
base and the other portions are, you know, really close to a
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local road.
MR. WHIDBEE: Our attempt is to do more than we
thought was required for a country lane, and we thought that
the -- the curbs and gutters were important, and we feel that
someone will pull over those rollover curbs as easily as
they'll park in the drainage ditch. And we can control
erosion and drainage with curb and gutters, and we don't feel
that we're doing a good job with just a country lane. II
COMMISSIONER LETZ: And there will be a backfill of~~
base material on the -- the property owner's side of the
curb?
MR. WHIDBEE: Absolutely. Absolutely.
COMMISSIONER LETZ: That's the only thing. I have
no problem with it.
COMMISSIONER GRIFFIN: That's a -- it probably --
certainly would help with the erosion problem.
MR. WHIDBEE: Yes, we believe it does, and
certainly it controls the drainage on the property.
MR. JOHNSTON: You're proposing to backfill the
curbs with base to the top of the curb in the back?
MR. WHIDBEE: Yes.
MR. JOHNSTON: For what? Back 7 foot? 2 feet?
MR. WHIDBEE: 2 foot.
MR. JOHNSTON: Typically, that's usually planted
with grass up in back of the curb, and that's -- that's a
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1 little different.
2 MR. WHIDBEE: We will fill to the top of the curb
3 base material the additional 2 feet.
9 COMMISSIONER LETZ: I think on that -- you know,
5 the problem here is that we don't, you know, address it, have
6 curb and gutters listed under a countzy lane. We're building
7 a road that's kind of -- it's not exactly -- it's in between
8 the two, so I don't know if we need to -- really need to do a
9 variance. We certainly can.
10 COMMISSIONER BALDWIN: I don`t think you addressed
21 it from a variance standpoint.
12 COMMISSIONER LETZ: Because it's not a variance.
13 COMMISSIONER BALDWIN: It's not a variance.
I9 COMMISSIONER LETZ: I think the -- what you're
IS doing --
16 MR. JONNSTON: It's only a variance because it's an
17 intermediate, not-listed type -- you know, a different road.
18 COMMISSIONER GRIFFIN: Well, does it not -- I thinki
19 we could handle it, as far as consideration of the variance,
20 the fact that we've already given a variance that they be a
21 country lane, right? And if the judgment is that it exceeds
22 the requirement for the count=y lane, then it's in
23 compliance, so it doesn't require another variance.
29 COMMISSIONER BALDWIN: I agree with that.
25 COMMISSIONER LETZ: I guess, far their protection,
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we could approve the cross-section as presented as proposed
-- as appropriate.
COMMISSIONER GRIFFIN: Yes. I think that's
appropriate, and then the next time we go through the rules
we might want to address something like this, because this
may be a good one to have in our quiver. I'll make a motion
that we do that, that we approve according to this proposed
plat or drawing, and that -- and that's it. 'Cause we don't
need a variance.
JUDGE HENNEKE: Let me understand. The motion is
that we approve the developer's plan to put curb and gutter
on the country lanes pursuant to the schematic that has been
presented to the Court?
COMMISSIONER GRIFFIN: Well said, Judge.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: It's been moved and seconded. Any
further discussion? All in favor. raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Motion carries. Thank you, sir.
We appreciate your time.
MR. WHIDBEE: Thank you.
JUDGE HENNEKE: Moving on to number 2.3 --
COMMISSIONER BALDWIN: 4.
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JUDGE HENNEKE: 2.4, approval and selection to use
the Grand Jury list for Grievance Committee as per Local
Government Code 152.014(a) and 152.015(a). Ms. Pieper, our
new County Clerk.
MS. PIEPER: Thank you. Judqe, I have a box there
with all 46 of the names that has been sent down from the
District Clerk's office, so if you will choose 15 of those
and call them out, then I'll mark them off and take care of
sending out the letters.
JUDGE HENNEKE: Before we do that, we need to go
back one step. The Government Code says that we have a
Grievance Committee. Grievance Committee can be comprised of
part elected officials and part public officials from aII
public -- all public members drawn from the Grand Jury lists
of a previous year. In the past, it's always been that we've
set up the Grievance Committee from the Grand Jury list, but
we do have the option of doing it the other way, which I
certainly do not recommend.
COMMISSIONER GRIFFIN: I have a question.
Grievance Committee -- and this is just my ignorance, but a
Grievance Committee for what?
COMMISSIONER BALDWIN: Salary.
JUDGE HENNEKE: Elected officials' salary.
MS. PIEPER: I have the printout from the Local
Government Code if you have any questions.
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COMMISSIONER GRIFFIN: I just couldn't understand
what the grievance was, so now I do. Okay.
COMMISSIONER HALDWIN: And, by law, you do this in
January?
MS. PIEPER: Right.
JUDGE HENNEKE: First thing we need to do is
determine whether or not we're going to have a Grievance
Committee that's composed partly of elected officials and
partly of public members, or all of public members.
COMMISSIONER LETZ: I make a motion we have a
Grievance Committee composed of members -- of individuals
that have served on the Grand Jury list.
COMMISSIONER BALDWIN: I second that motion.
JUDGE HENNEKE: Motion has been made and seconded.
Any discussion? All in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Motion carries. We wi21 now draw
-- Jannett, do you think 15 names are enough?
MS. PIEPER: Yes, sir.
JUDGE HENNEKE: In the past, have we ever had to
come back and redraw?
MS. PIEPER: Not to my knowledge.
JUDGE HENNEKE: I will now draw names and announce
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who the lucky winners are. These people are given an
opportunity to decline the honor, which is why we select more
than nine. I can't imagine anybody turning down the chance
to serve like that, but some people might. Haria Delgadillo.
I can't see the names that I'm drawing, by the way. Mauzan
Brown. Eva Weinstein. Joseph M. Friola. Blake Smith.
Conine R. Baerwald. Rosie McCray. Lisa Norris. John N.
Broocks. Mary Chmelik. Andy Phillips. Bessie Fifer.
Melissa Lewis Burns. How many do we have there?
MS. PIEPER: Thirteen.
JUDGE HENNEKE: Two more. Guy Overby. John
Holloman.
(Discussion off the record.)
JUDGE HENNEKE: Jannett, do you want these? Why
don't you take these and they'll be segregated, then, fzom
the ones that are still in the box, okay?
COMMISSIONER LETZ: Judge, do we need a motion to
accept those names or --
JUDGE HENNEKE: We don't. We don't know whether
they accept.
M5. PIEPER: Right. I'71 let you know, and then we
can approve them.
JUDGE HENNEKE: Next item of business is not
scheduled until 10 o'clock. I think Mr. Derrick's here, so
we can go ahead. Consider and discuss Quarterly Report from
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1 Ron Derrick, First Responders.
2 MR. DERRICK: I assume y'all got the papers that I
3 brought last week? Did you get those in your packet? It
4 lust gives you a brief overview of what's going on in the
5 world of EMS these days. For those of y'all that aren't
6 aware of how the First Responders work, it's a volunteer
7 organization that is registered with the Texas Department of
8 Health. We have to do it through an EMS provider, which is
9 the Kerrville Fire Department. Basically, the way the
10 organization works, my title is EMS Coordinator. I'm also
11 the First Responder Coordinator for the County. Buster,
12 correct me if I'm wrong; i believe a quarter of my salary is
13 paid by by the County?
14 COMMISSIONER BALDWIN: That is correct.
15 MR. DERRICK: To oversee the First Responder
16 program. Also, the County pays a portion of the Medical
17 Director's salary for the ENS. It's been -- First Responders
18 has been formed when the Fire Department took over the EMS.
19 We had a small organization before then, but they were pretty
20 much unorganized, and we -- we took the ball and ran with it
21 and developed a Responder program.
22 What the basic -- in a nutshell, without talking too
23 long, it's a volunteer organization composed of certified
24 people in the county, all over the county. The county's
25 divided up in to five zones, and these people are given
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1 pagers or radios and bags of medical supplies that the County
2 has purchased, and they are asked to respond to life-
3 threatening emergencies. The way we determine that is a
9 medical priority dispatch at our dispatch center. When a
5 call comes in and it's categorized as a life-threatening
6 emergency, then we will also what we call "tone-out" First
7 Responders. So, there is some pretty strict requirements,
8 but on these First Responders, there's no lights, no sirens,
9 no speeding. It's a strictly -- the people in that area
10 respond in their own vehicles, 24 hours a day, basically, as
11 volunteers, to do this.
12 In the past, we haven't had any problems, We originally
13 started with 20. I had to come back to the Commissioners
19 Court and ask for a little bit more money. We bought five
15 more, so we were able to purchase 25 pagers or radios and
16 bags of equipment. Since then, the -- that was approximately
17 four years ago. Since then, the -- the volunteers have been
I8 declining. We're down -- we've got 15 people registered;
19 we've got about 10 that are active, and you can see that that
20 -- that's not a real good situation. But, from what I
21 understand through talking with other EMS people in the
22 state, that's statewide. Volunteerism statewide is
23 declining. I think you can see that in the volunteer fire
29 departments around here also; they're hurting for members.
25 So, we're not alone on that.
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1 The First Responder program right now is working real
2 well. We've gotten -- through the years, I have -- I go back
3 and forth. Texas Depaztment of Health provides us with grant
4 money, and one year I'll apply for it through the Fire
5 Department, and then one year I'll apply for it through the
6 First Responder system. And, we were told we got -- the
7 Kerrville Fire Department got 1997 TDH Provider of the Year
8 -- and TDH is Texas Department of Health. And, one of the
9 reasons why they said we got it was because of our
10 comprehensive First Responder system and our -- our applying
11 for grants also to take care of our -- our responders.
12 Right now, I do have several grants out. We're rapidly
13 -- or, excuse me, currently seeking funds to match a $6,500
14 grant for automatic external defibrillators, and we have
15 those here in the city, but not in the county. We have i
16 recently purchased two from Senate Bill 102 monies, The
17 County also gets money because we take part in a trauma
18 registration system. I go to meetings once every other month
19 in San Antonio, and we also send all of our trauma data from
20 our EMS reports to the State of Texas. For doing that, they
21 give us money. The money is sent to the County, and we've
22 gotten, I think, right at $15,000 this past year. And that
23 -- the first siug of money was spent on First Respondezs.
24 This slug of money we just got in November is being spent for
25 equipment for the ambulance, and we're just going to, you

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I	know,	just keep going back and forth on that, spending it
2	betwe	en the two. That's basically where we are right now.
3		The problem that I think we need to address coming up
9	prett	y soon, when we start talking about new budget for next
5	year,	is doing something that is being done all over the
6	state	right now, and it's possibly compensating somewhat at
7	some	point these people for responding. We keep up with the
8	calls	that they make. Down in Kendall County, they give them
4	what	they call a clothing allowance. The reason why they
10	call	it that is because they can only make up to $599 a year.
11	After	that, they're not considered volunteer any more. So,
12	we ca	n still give them a little bit of compensation to take
13	care	of their gas money and their clothes that they use and
14	stuff	like that. Just throwing out a figure, say, S10 a
15	call.	And, that way, we're still -- that would help us in --
16	in ke	eping -- getting more people and keeping the ones we
17	have.	So, that's something I'd like to do. That that's why
18	I put	it on there, to keep in the back of your mind when
19	we're	starting to talk about budget for next year, we might
20	need	to start doing that. Counties all over the state have
21	been	doing that. They have been for years, but we haven't.
22		Right now, we've got a -- tonight, as a matter of fact
23	-- a	new EMT class starting. It's kind of a -- kind of the
29	new t	echnology way of going on right now. This is a
25 teleconference class we're doing through U.T. Health Science
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1 Center in San Antonio through the V.A. Hospital. 30,
2 basically, our students go to class. They have no instructor
3 here in Kerrville; they've got T.V. monitors that they watch.
9 The instructor is in San Antonio. Now, we'll take care of
5 the training -- hands-on training here, but as far as the
6 lecture is concerned, they're doing it by T.V. live, and they
I
7 have good inter -- they have interaction, where if these
8 people have a question here, they can raise their hand just
'~
9 like if you were in the classroom, and the instructor in San i
10 Antonio has a monitor also, and they interact back and forth.
11 So, that's something kind of exciting going on there. That's
12 where we're at now.
13 We ran just under -- the Kerrville Fire Department ran
29 lust under 5,800 calls last year, which is a 9.9 percent
15 increase from the following year. So, we're ever increasing
16 the calls. The First Responder calls, I haven't got that
17 report bark yet from our billing clerk; she gives me the
18 reports. But, I'lI have that pretty soon. As soon as I get
19 that information, I'll pass it on to you.
20 COMMISSIONER LETZ: The 5,800, is that -- that was
21 total calls?
22 MR. DERRICK: That's total incidents.
23 COMMISSIONER LETZ: Total incidents?
29 MR. DERRICK; We had right at -- just EMS calls,
25 right at 9,700.
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COMMISSIONER LETZ: A lot.
MR. DERRICK: It averages out to 13.6 EMS calls a
day.
COMMISSIONER LETZ: Is there -- do you have any
feel for -- on most or many of those calls, is the Pirst
Responder the first person there? Or is it -- you know --
MR. DERRICK: On the life-threatening calls, in a
perfect world, they are. But the problem is, is these people
-- these volunteers are working during the day, and -- and
that's where the main problem is, is during the day during
the week. We -- we have a hard time getting people to show
up on life-threatening calls in the county, because people
are working. Nights and weekends usually aren't a problem.
COMMISSIONER LETZ: It's certainly a great program,
and we'll do whatever we can. And, you know, without looking
at the numbers, I'd certainly be in favor of giving some sort
of compensation.
MR. DERRICK: Yeah, I can work out the figures of
how many calls that we had last year and, say, give you a
report on what exactly it would cost you. I didn't want to
do that at this time, because I know you've got a lot of
things going. When we start talking about budget time, then
I'll start throwing some figures at you.
COMMISSIONER BALDWIN: You made a statement, We're
holding another EMT basic in January. This class, is that
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the one that`s beginning tonight?
MR. DERRICK: Starting tonight, yes, sir.
COMMISSIONER BALDWIN: What level of training do
Fizst Responders go to, EMT?
MR. DERRICK: The --
COMMISSIONER BALDWIN: Which is basic?
MR. DERRICK: Right. Even though they may be
paramedics, in volunteering, Dr. Lange will only allow them
into the program at EMT basic level. In other words, he
doesn't want drugs and stuff like that given out to people,
and -- and you can understand why.
COMMISSIONER BALDWIN: But they are qualified to
use a heart shocker?
MR. DERRICK: The AED -- the EMT is qualified; that
is part of their curriculum. But, Buster, through the law
now, all you have to do is have medical control and you can
use an AED. The Sheriff's Department can use an AED.
COMMISSIONER BALDWIN: That is a scary thought.
MR. DERRICK: As a matter of fact, they're getting
so easy, they're starting to put them on overseas carriers:
American Airlines, Delta. They're putting them on every
other floor of high-rises in Houston. Very easy. It's a
computer that does everything for you.
COMMISSIONER BALDWIN: You notice on the agenda, I
put -- worded it "Consider and discuss Quarterly Report."
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I MR. DERRICK: Mm-hmm.
2 COMMISSIONER BALDWIN: So we want to continue this
3 on a quarterly basis, lust kind of a visit/update type thing.
4 And, I think -- I think the newspapers are probably -- and
5 they've been working well with you, by the way.
6 MR. DERRICK: Yeah, they have.
7 COMMISSIONER BALDWIN: You're a politian. They'll
8 continue working with us to try to get some -- 'cause I know
9 how important it is to you and to our community and to us,
10 but that the First Responder program work. So, thank you.
11 MR. DERRICK: You bet.
12 JUDGE HENNEKE: Are there any parts of the County
13 that are particularly unserved?
14 MR. DERRICK: Yes, there are. Kerrville South and
15 Turtle Creek. They're not totally unserved; lacking in First
16 Responder service.
17 JUDGE HENNEKE: And that's because we don't have
18 the volunteers from those particular areas? ~i
19 MR. DERRICK: Basically. One of the reasons is, of
20 course, you don't have a volunteer fire department out in
21 Kerrville South; the City covers that now. But we do run --
22 they're not uncovered. We do run one of our pumpers from the
23 City out on First Responder calls, within reason, into the
24 county and into those regions along Interstate 10, the
25 wilderness area out on 16 North, and into the Kerrville

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1 South, the life-threatening calls in that area, we will run
2 one of our pumper trucks out in that area for First Responder
3 coverage. Actually, that's more for help. A fire truck,
9 naturally, can't get there before the ambulance can, 'cause
5 they both come out of the same station, but they're basically
6 there for support in case of more than one person in the back
7 -- you need more than one person in the back to take care of
8 the medical needs of the patient. But, Turtle Creek -- we
9 won't run a fire truck out that far. So, we have one
10 Responder in that area. She works in San Antonio, so during
11 the day when a call comes out there, I usually take my
12 vehicle out there and help them out. And, the guys from the
13 Turtle Creek volunteer Fire Department have tried, to the i
19 best of their abilities, that -- they show up. They know how
15 to compress a chest, and that's basically all we have them
16 do, because they're not -- they're not certified.
17 JUDGE HENNEKE: Have you ever considered
18 approaching the L.C.R.A. for a grant?
19 MR. DERRICK: Yes, we have. We were declined
20 twice.
21 JUDGE HENNEKE: Don't give up. I've served on that
22 committee for a number of years. Perseverance pays off.
23 MR. DERRICK: I even talked to Mr. Taylor; I wanted
29 to get a letter from him. He said, I can't give you a letter
25 because I'm on the Board -- or I'm on the Grant Board. I

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1 said, Oh, that's good. But we've been refused twice.
2 JUDGE HENNEKE: Don't give up.
3 MR. DERRICK: Gzants don't seem to be a problem.
4 Boy, there's money out there, and I get money all the time.
5 Money's not that big of an issue. It's manpower that's the
6 issue.
7 COMMISSIONER GRIFFIN: You need volunteers. That's
8 the big issue.
9 MR. DERRICK: Yes, sir, manpower and volunteers is
10 the issue.
11 JUDGE HENNEKE: Anything else?
12 COMMISSIONER LETZ: No.
13 JUDGE HENNEKE: Thank you.
14 MR. DERRICK: You bet.
IS JUDGE HENNEKE: At this time, since we're ahead of
16 schedule, why don't we take a 10-minute break and come back
17 at 5 minutes after 10:00.
18 (Recess taken from 9:55 a.m. to 10:05 a.m.)
19 - - - - - - - - - -
20 JUDGE HENNEKE: Court will now be back in session.
21 We'll continue with the agenda. The next item is 2.6,
22 consider and discuss setting a workshop for 911. Mr.
23 Baldwin?
24 COMMISSIONER BALDWIN: Yes, sir. I think this is
25 pretty self-explanatory. I just want to make a statement,
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that I served on this Commissioners Court 10, 12 years ago,
when the Legislature laid out the 911 program, and this Court
put in the budget $50,000 for a county map. We're here 11
years later and we still don't have that map, and 911 is
still out there floundering, and we alI know that. Each of
our -- maybe y'all's phones haven't started ringing yet, but
they will soon, with 912 problems and why people are not in
the computer and why the roads are not straightened out, et
cetera, et cetera, et cetera, et cetera. So, I think it's
time for us to sit down in a workshop-type session. And why
-- when I set this up, I called 911 and told him that we were
going to do this, and for him to please come over here and
bring his calendar so we could set a time, and if he does not
show up, we will set it for him. And if he can't do it,
we're going to do it for him. I'm just kind of up to my ears
and tired of it.
JUDGE HENNEKE: I did -- I heard from Mr. Sandlin,
and he indicated to me that for him, and for me, a good time
would be two weeks from today at 3 o'clock.
COMMISSIONER BALDWIN: That's great.
JUDGE HENNEKE: January the 25th at 3 o'clock.
We'll see if the County Court at Law room is available so
that we can use the projector and put some things up
on-screen, as opposed to having small computer maps, and
we'll all work off of --
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1 COMMISSIONER BALDWIN: This is the same day as
2 Commissioners Court?
3 JUDGE HENNEKE: Xes, two weeks from today, a
4 workshop on 911 at 3 o'clock.
5 COMMISSIONER BALDWIN: That's great. That's good.
6 Thank you very much.
I
7 COMMISSIONER LETZ: On that -- somewhere, and I ',
8 think Buster may have it, someone had a list of the duplicate
9 names, but I don't recall that I actually received one. I
10 know I've seen it. I'd like to get a copy of that.
11 JUDGE HENNEKE: We will request all the pertinent
12 background.
13 COMMISSIONER LETZ: Okay. Well in advance, because
19 it's --
15 COMMISSIONER GRIFFIN: Question. What is the -- I
16 realize it's probably soup to nuts, but what is the real
17 stated purpose of the workshop? Is it to -- because what I
18 would like to have included in that is sort of a review of
19 the bidding. How did we get to where we are now?
20 JUDGE HENNEKE: I think that because three of us
21 are new, I think a historical perspective --
22 COMMISSIONER GRIFFIN: Historical, starting when
23 the Legislature did the thing, and then how did we get --
29 where did the funds come from to do it? What have we got?
25 Sort of a status of it.
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COMMISSIONER BALDWIN: I think it's a terrific
idea.
COMMISSIONER GRIFFIN: A history and a status, and
then Iet's go into, okay, what do we do as the next step?
Because I really would like to understand how we got to where
we aze.
COMMISSIONER BALDWIN: I agree.
COMMISSIONER LETZ: That's a good idea.
JUDGE NENNEKE: All right. We'll need a --
COMMISSIONER BALDWIN: But at the same -- I mean,
also, you know, to decide how to correct some of these
problems.
COMMISSIONER GRIFFIN: Yes.
COMMISSIONER BALDWIN: Mapping problems and -- you
know, I saw your comment in the paper, and I appreciate that.
We need to make -- somebody needs to make a decision on this
stuff, on how do do it. And, it may be -- it may not be the
perfect way to go, but we need -- we're going to move on
something, you know. And, if we make mistakes, we'll go back
and fix that stuff as we go along, but we're going to move
forward. We're not going to sit here any more. Okay, that's
-- and that's what the workshop is, I think, in my mind.
COMMISSIONER GRIFFIN: Okay.
COMMISSIONER LETZ: Okay. Progress, finally.
COMMISSIONER BALDWIN: I don't know that we need a
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Court order to set up a workshop.
JUDGE HENNEKE: We can just post it. It will be a
posted -- posted workshop.
COMMISSIONER HALDWIN: And a workshop is where we
can gather as a full body, but just not make decisions.
JUDGE HENNEKE: Discuss, receive information,
deliberate, all those good things. Next item, Item 2.7,
consider and discuss authorizing a personnel and salary study
for all County employees. Jonathan?
COMMISSIONER LETZ: This is something that I think
I've discussed several times in the past months, that it's --
I think that it's been about 6-plus years since we did a fulli
study of fob descriptions and salary structure in the County,
certainly well before I was on the Court. And, in the past
year, it seems that there was even more problems that we've
had to address due to variances or waivers and all that.
People move, especially within the County. So, I think what
we need to do -- and I talked with Barbara a little bit about
this. She came up with kind of a plan that sounds great to
me. The first step is to direct all of the County officials
-- I guess, first, does the Court want to do a -- another
study to look at salary levels and job descriptions? Now,
first question. If we do --
JUDGE HENNEKE: How?
COMMISSIONER LETZ: Yeah. The next step would be
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-- I guess Barbara's recommendation is to direct all of the
elected officials and department heads to review all the job
descriptions in their departments and get those job
descriptions correct first. And then, when we get all those
back, and in, say, 30 days, we, you know, either talk about
hiring a consultant to go through on the salary portion of
it, or do it internally. And during that period, maybe ask
Barbara to look into various options, as opposed -- the best
way to do it from a financial standpoint and from getting
information that's good and reliable and one that the --
everyone in the community will, you know, believe.
I think we need to have some members of the public in
the process at some point. We certainly need to have elected
officials. I don't know if we need to have every department
represented down there, but certainly some of the larger
departments, like the Sheriffs Department, Road and Bridgge.
But, anyway, those decisions can be made down the road, but
right now I just put it on the agenda to get the ball
rolling, because if we do this study, I think we need to
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start now, because we need to have it ready by budget, which f'
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is in June, so we can build-in any changes that are required
into our budget. So --
JUDGE HENNEKE: Anyone have anything else to
contribute?
COMMISSIONER LETZ: I have one thing. There's no
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money in the budget to do this.
COMMISSIONER GRIFFIN: Well, there's two ways --
you know, there are two ways that we might be able to get
some support. I think the idea of doing the job descriptions
first is the way to go, and then there are -- there are tons
of data on-line that do a lot of comparisons, where you can
build comparisons between this county and other counties in
Texas of like size and so on. I think, also, Texas
Association of Counties or somebody puts out a booklet that
has some of that information. I don't know how up-to-date
that is, but I think it's also on-line now. The other thing
is that we may be able to get some pro Bono help from some of
the search firms around the state that do this kind of thing
for -- I know they do it for larger populated counties. They
might do it for us. And we can certainly approach them to
see if we can get some expert help to do this for us at no
cost, and they write it off in their budget as a --
MS. UECKER: Well, and that -- you're right. But
one thing that we would note is that -- and Buster can tell
you, too -- expert help doesn't always mean right.
COMMISSIONER GRIFFIN: Right. Yeah, true.
MS. UECKER: Just -- this is just for information
only. There's been several counties just recently who have
come up with a form similar to the last one we had that
described each job description, and then let the Grievance
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Committee from the Grand Jury make the decisions, or citizens
from the community. I think one member from the
Commissioners Court, but mostly it was previous Grand Jurors
that had that decision.
COMMISSIONER LETZ: I think, definitely, we need to
have the public involved, and probably in a majority
situation.
COMMISSIONER GRIFFIN: What I'm thinking of on the
pro Bono stuff is that you get recommendations from them that
says that if you want to equalize and be in the -- in the
mainstream of the averages and all that, here's where you
would fall. And then let whatever group it is take that and
use that as a -- as just a base of knowledge to go from, not
let that pro bono help make the decisions for you. I
wouldn't -- I wouldn't propose that at all.
MS. UECKER: The Court's ultimately going to have
to make the decision anyway, even after a consultant or
committee or --
COMMISSIONER GRIFFIN: Whoever.
M3. UECKER: -- whoevez makes the --
COMMISSIONER LETZ: Sounds like there's agreement.
I think, Judge, you can probably just, you know, request the ~~
-- all the elected officials to review their job descriptions
with Barbara's help, and then have them back in 30 days or
whatever is an appropriate time period, and then reset on the
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1 agenda for the next step.
2 JUDGE HENNEKE: That's the first step. I think we
3 have to be careful that the elected officials understand that
4 what they're asked to do is to update the job descriptions,
5 and not change the job descriptions.
6 MS. UECKER: Unless they've changed.
7 JUDGE HENNEKE: This is not an exercise that's
8 designed to justify any salary increases. This is an
9 exercise that's designed -- designed to determine exactly
10 what the needs of the various positions within the County
11 are. We have to keep in mind that what we're trying to do
12 here is to gather information so we can determine what the
13 appropriate job descriptions and salary levels for each job
14 are, not to justify or alter job descriptions, unless there's
15 a necessity for it. If you have someone who -- who has a
16 20-year-old lob description that involves sharpening a quill
1? pen, that probably needs to be updated, but --
18 MS. UECKER: Well, even mine that are six years old
19 are -- they're totally -- I mean, I was looking at them the
20 other day and I went, god, these are way out-of-date. I
21 mean, you know, things have changed so much. That --
22 JUDGE HENNEKE: Well, those who are here -- Linda,
23 in particular, and Barbara and Jannett -- 30 days, is that
24 adequate time for you all to update the job descriptions for
25 your department?
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1 MS. PIEPER: I think so.
2 MS. NEMEC: Yes, for me.
3 JUDGE HENNEKE: Linda? You've got -- is that
9 enough?
5 MS. UECKER: I'll try.
6 JUDGE HENNEKE: We want you to have a chance to do
7 it well and do it right.
8 MS. UECKER: Right.
9 JUDGE HENNEKE: So if you need -- if 30 days is not
10 enough --
11 MS. UECKER: I think I can get that done. Jannett
12 and I will be out with school probably most of this week.
13 And, let's see -- yeah, I think that will be fine.
14 JUDGE HENNEKE: Okay. Well, why don't we ask that
15 y'all have those lob descriptions updated by the first
16 meeting -- first Commissioners Court meeting in February,
17 which will be February the 8th, I believe. February the 8th.
lg MS. NEMEC: And that's all elected officials and
19 department heads?
20 JUDGE HENNEKE: Yes, all elected officials and
21 department heads.
22 MS. UECKER: What's the next Commissioners Court
23 meeting after that?
24 JUDGE HENNEKE: It will be the 22nd.
25 MS. UECKER: How about the 22nd?
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1 MS. PIEPER: It would make it a little bit easier
2 on us the 22nd.
3 MS. UEKCER: Yeah, for Jannett, too.
4 COMMISSIONER LETZ: My only concern is that we need
5 to have the whole process finished by June 1.
6 JUDGE HENNEKE: That's right. i mean, this is --
7 COMMISSIONER LETZ: That's pushing it.
g JUDGE HENNEKE: This is critical to the budget, so
9 if y'all need more time --
10 MS. DECKER: The 22nd would probably be easier on
11 Road and Bridge, too. it
12 JUDGE HENNEKE: And the Sheriff. Okay. Well,
13 let's make it February 22nd, and we'll have it back on the
14 agenda for that meeting. Okay.
15 MS. DECKER: Okay.
16 JUDGE HENNEKE: Excellent, thank you.
17 MS. DECKER: Thank you.
18 JUDGE HENNEKE: Next is Item 2.8, consider and
19 discuss new plan for Flat Rock Lake Park. Jonathan?
20 COMMISSIONER LETZ: Walter Heard was unable to come
21 today, and the new plan arrived. I went through it this
22 morning. I'd like to push that off till 1 o'clock. At that
23 time we'll have had a chance to look at it. If we can, we'll
24 look at it at 1:00 or after business at 1 o'clock. It not,
25 we'll postpone it till our next meeting.
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1 JUDGE HENNEKE: Okay. We'll take that one up,
2 then, at 1 o'clock. 2.9, consider and discuss extending
3 status of the Interim Maintenance Supervisor and additional
9 compensation of $500 per month. Jonathan?
5 COMMISSIONER LETZ: This is one that -- a little
6 history. Last -- I think it was September, or actually
7 August, the Maintenance Supervisor Left the position,
8 resigned, and Glenn Holekamp was put into that position on an
9 interim basis with a review -- I think it was September 30th,
10 and it was through the end of the year, without him being --
11 the decision needing to be made how to -- what to do with the
12 Maintenance Department on a more permanent basis until after
13 the new Court was in place. I really think, you know, under
14 that Order, as of the 31st of December, we really didn't have
15 -- Glenn was officially terminated, so we need to, I think,
16 reinstitute him as Interim Maintenance Supervisor. Probably
17 for the first quarter of the year, would be my
18 recommendation, to give everyone a little bit of time on the i
19 Court, you know, to see if they want to continue, you know, ~'
20 as we're currently set up, or look at other options as to howl
21 to structure the Maintenance Department.
22 Certainly, Glenn's done a really good job on the
23 Maintenance Department, and, you knave, Z see no reason to
29 make any changes. I think maybe a little bit of time for the
25 whole Court to really come up with a plan as to what we're
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going to do as far as Maintenance facilities, things of that
nature. I'd make a motion --
COMMISSIONER BALDWIN: I think that I agree with
you that we need to move forward and continue with what we're
doing. Glenn's done an excellent yob, and I think that he
has in his mind some things that he'd like to do, some
restructure of manpower, et cetera. And, so, we need to --
you know, he needs to have firm ground to stand on so that he
can then improve his department, as he's been doing all
along. So, I'm in agzeement with you, is what I'm saying.
I'll second youz motion if you ever make it.
COMMISSIONER LETZ: And regarding the additional
compensation portion on the agenda, before I make a motion,
this is not -- this is to continue the current salary level; I
not an additional $500 above and beyond the last increase.
MR. TOMLINSON: T was going to ask that question.
COMMISSIONER LETZ: I'II make a motion to extend
Glenn Holekamp's position as Znterim Maintenance Supervisor
through March 31, 1999, at his current salary level.
COMMISSIONER GRIFFIN: Second that.
JUDGE HENNEKE: Motion has been made and seconded.
Any further discussion? If not, a21 in favor, raise your
right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?

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JUDGE HENNEKE: Motion carries.
COMMISSIONER BALDWIN: Judge, may I ask you a
question? Are you voting?
JUDGE HENNEKE: Typically not, unless we need it,
in which case I am. But my concept of presiding is to
preside, and not necessarily to vote.
COMMISSIONER BALDWIN: That's good. No problem.
JUDGE HENNEKE: Moving right along, Item 2.10,
consider and discuss committee and liaison assignments for
Commissioners. We all have a list of those various
committees to which we need liaisons in our book. I'll just
say up front that it is my intent to do both the AACOG and
the KEDF since those position are actually designated for
County Judge; subject, of course, to the wishes of the Court.
And beyond that, for further discussion, Buster, you're
number one. What do you have to say on this?
COMMISSIONER BALDWIN: I just added one on there
that wasn't on here, and it's the Chamber of Commerce
Governmental Affairs Committee that I have been to. Somehow,
I landed on this thing, and I have no idea how it happened,
but -- and I've gone to a few of their meetings, and it's
simply just folks from all over the community that get
together to talk about the different things. It's kind of
like leadership camp, in a way. You go around and talk about

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the different pazts of the County and the different functions
and projects going on. It's called Governmental Affairs
Committee Chamber, so I wanted to add that to that list.
I serve on the Librazy Board, EMS Board, City-County.
I've been the Maintenance liaison between Commissioners Court
and Mr. Holekamp, which has been an experience in itself.
And, of course, I've represented the Kerr County Judge at
AACOG for two years. That's about all I do. And I'll tell
you what, I will -- I don't know haw to go about doing this.
I mean, you just want to know what I want to do?
JUDGE HENNEKE: Sure.
COMMISSIONER BALDWIN: That's great, I would like
to continue the EMS Board. I'm an emergency-minded type
person that deals with volunteer firemen and this issue that
was just before us this morning. I enjoy that. That's a
City/County board. Sid Peterson Hospital's involved. I will
continue with the Maintenance liaison position. And let me
-- let me ask this question. When people -- when any of you ~,
guys hear the word "Library Board," does anybody get
goose-bumpy? Sweaty palms, maybe? I mean, if somebody else
is just jumping up and down wanting to do that, you can have
it. If you don't, you know, I'll continue in that -- in that
capacity.
JUDGE HENNEKE: We'll just get a wish list and see
where we go from there.
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COMMISSIONER BALDWIN: All right. And then I
really would like, at some point -- see, I've been doing
these same things for -- this is my second term on this
Court; I've really been doing basically the same thing.
I'd like to branch out. I'd like to get more involved in
that airport out there at some point, and so -- and I know a
couple of you guys are, and if you plan on continuing, that's
fine. No problem. But if you -- if you wanted -- I just
assume you two guys are going to do that. If one or the
I
other is not going to, I'd like to slide into that position.
The only other comment I'd like to make at this time is
the AACOG Board that you're going to do -- and that's good;
the County Judge is supposed to be doing that. But once you
-- and it's time to send that note to them saying that it's
the County Judge, but I'd like to see us have an alternate
name put on there, because we did the same thing with Bob,
and Bob decided that, you know, it just was too much, so then
we had to go through this process again of coming through the
Commissioners Court, writing a letter and filling out a form
to put in an alternate slot. So, I'd just like to -- I think
it would be wise for us to put that alternate slot in there
the first time only.
JUDGE HENNEKE: All right. Commissioner Williams
is not here, but he visited with me. He has a strong
interest in the Airport Board, EMS, 911, and he also has come
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to me and said that he would really -- since the Ag Barn
complex is in his precinct, he'd like to be considered for
the Maintenance liaison. And it may be useful for all of us
to turn over our responsibilities from time to time. As we
go through the list, we'll dust keep those in mind.
Jonathan?
COMMISSIONER LETZ: On the Ag Barn, since you
brought that up, that's left off the list. That is a
separate position, and it has been myself and Bruce have been
on that up till now. And, really -- I mean, certainly, it's
far more than Maintenance gets into that facility, and I see
a lot of work needs to be done out there. And we're
certainly welcoming two Commissioners, and certainly -- it
would probably be good to get two Commissioners on that --
continue with two like we have had. I would like to continue
working with that facility, as I've kind of -- I've finally
figured out, after two years, what's going on out there,
which is not an easy task.
The other ones, I guess, starting at the top or going on
down the list, Animal Shelter liaison. I'm listed as that,
but I think Buster lust volunteered for that, considering
that he asked for the Maintenance earlier, and since the same
person is with the Animal Shelter as with --
COMMISSIONER BALDWIN: No. No, huh-uh. I did not
say that, and I did not intend to say that. Could you read
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1	back --
2	COMMISSIONER LETZ: No. But, in reality, I do not
3	-- the reason that was created, when I first got on the
9	Court, we had a tremendous amount of problems with that. I'd
5	say I think that's an unnecessary position. I don't think I
6	have -- I think that it is -- if the supervisor of that has a
7	problem out there, I think he should come before the Court,
8	because usually if there is a problem out there, it's a
9	personnel-type issue. Other than that -- which, whenever
10	that happened, we frequently, you know, would come to the
11	full Court. So, I think that really can be eliminated, that
12	position. I don't see any need for that.
13	County Park liaison. I'm not sure that I was officially
14	that, but I guess I kind of was. I took on the -- the Flat
15	Rock Park as a project I was really anxious to get going, and
16	I would like to continue doing that. So, really, you know,
17	the two areas that -- you know, the park and the Ag building
18	are the two things I really have an interest in. Obviously,
19	water. I'm very involved with water, but it comes down to
20	the RC ~ D, also. I'm chairman of RC ~ D, which is really a
21	County function as well, even though it's not an official
22	one. I'm appointed to that outside the County, RC ~ D.
23	And, I guess my final comment would be under KEDF. I
29	think that the KEDF is becoming more active in the community,
25	and I think that we should probably help with the list under
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here of task forces that are already established, one being
with the -- the Mooney task force, which Sherry said there's
going to be an industrial component task force coming up.
So, I think that we probably ought to list those on this
sheet as those positions are filled up.
JUDGE HENNEKE: I think we have some additional
ones. Buster mentioned Chamber of Commerce Government
Committee. We certainly have the Mooney task force.
COMMISSIONER GRIFFIN: V.A. There's a V.A. task
force.
JUDGE HENNEKE: V.A. task force?
COMMISSIONER GRIFFIN: Well, I don't know that it's
officially a task force. Of course, task forces are just
task forces if they say they are, but there's a group that's
met twice, and I met with them. And, as you --
COMMISSIONER LETZ: The V.A. group is -- I always
forget the new name -- it's the Hill Country Veterans
Association, something like that. Former General Bacon is
chairman of that, and I've been working with General Bacon
and through KEDF and other things on that one quite a bit.
COMMISSIONER GRIFFIN: Jonathan got me involved.
JUDGE HENNEKE: Another one is the Y2K.
COMMISSIONER LETZ: Right.
JUDGE HENNEKE: On this County park, Jonathan, do
we need a liaison, or are you just a liaison --
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COMMISSIONER LETZ: That's what I'm saying. I
mean, I saw it on here --
JUDGE HENNEKE: -- on this one?
COMMISSIONER LETZ: The liaison -- I'm really -- I
didn't know I was until I was looking at the list.
COMMISSIONER BALDWIN: You just always carried the
ball. And, as an example, there's a Fed Ex there. Somebody ~,
has to receive that.
JUDGE HENNEKE: Plan.
COMMISSIONER BALDWIN: Plan, and talk to Walter
Heard in San Antonio and work out the deal and get him up
here. And, so, I think we're moving right along just exactly
where we're supposed to be.
JUDGE HENNEKE: The point I'm making is, what are
we liaisoning to? There's a Library Board that you go to,
and you participate in their meetings. There's not a County
Park Board or a County Park Committee that Jonathan liaisons
with. So, I'm happy with Jonathan carrying the water on that
park, but I'm not sure we need to form a liaison to nothing.
COMMISSIONER LETZ: I agree. I think it's just
something that I am working towards, you know, one of my
interests, and that's the reason -- I mean, it's just a
simple -- I'm a point person.
COMMISSIONER BALDWIN: County-working-toward-park
liaison. How's that?
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JUDGE HENNEKE: Larry?
COMMISSIONER GRIFFIN: Well, you mentioned two that
I've already got in my iob jar. One is the Mooney task
force. The other is Y2K. The other two that I am really
interested in is -- is the aircraft owner and the airplanes
out at the airport and all of that. My background -- I'm
very interested in the Airport Board. I think there may be
enough there for at least two Commissioners to be involved
in, because there are separate kinds of issues at times, and
since I'm already serving on the Mooney task force -- I
haven't talked with Bill about this at any length, but I
would like to serve on that board. And the other one that I
have an interest in that I'd really like to follow through on
is the 911 Board. I know that Bill indicated -- again, I'm
not sure that there's not enough there for two of us to -- I
think there's enough there for two of us to be involved in,
so we may want to consider -- and I don't mind being the
second -- secondary or co- or whatever on any of these
committees.
JUDGE HENNEKE: Okay.
COMMISSIONER BALDWIN: May I make an observation
here? On 911, if you notice the note out on the side, two
members presently, Travis Hall, and one expired term to be
filled. That is simply not true. We have filled that.
JUDGE HENNEKE: I thought it was filled with Gloria
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1 Anderson.
2 COMMISSIONER BALDWIN: That is correct.
3 JUDGE HENNEKE: When do their terms expire?
q COMMISSIONER BALDWIN: I don't know that.
5 COMMISSIONER LETZ: Another comment. I see,
6 looking down, the Tax Abatement Committee. That's another
7 one that can be eliminated. I think that will probably be
8 discussed under the KEDF industrial package-type thing that
9 I --
10 COMMISSIONER GRIFFIN: It should be.
11 COMMISSIONER LETZ: So that would be covered under
12 that, so that can be eliminated, I think, as a separate
13 position.
14 JUDGE HENNEKE: I don't know whether there's,
15 effectively, a Guadalupe Corridor Committee under the Court's
16 jurisdiction any more.
1~ COMMISSIONER GRIFFIN: There's not.
ig COMMISSIONER LETZ: Unless you want to restart it.
19 I think it's being handled through -- through a lot of other
20 water-related issues and boards.
21 JUDGE HENNEKE: Any other comments? Any other
22 needs we need to fill that anyone can think of?
23 COMMISSIONER LETZ: My only comment is, I agree
24 with Larry about the airport. There are certainly -- I mean,
25 there are multiple -- Mooney is certainly enough for any one
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1 person to be involved with, or two people trying to deal with
2 that situation. We also have -- the actual running of the
3 airport is a mayor concern. The other is all of the separate
9 County/City situations where we jointly own all that property
5 out there, a majority of it. If the City owns it, we own
6 half, and we have not taken a very active role in that. So,
7 I think, really, there are three very distinct items out
8 there that needs -- people need to be involved in, in
9 addition to the Airport Board. There's really room for
10 almost everyone on the Court to get involved with the
11 airport. I've got plenty to do already, so I don't really
12 want, you know, one of those spots. I think there's a lot
13 out there that needs to be done, and it's really, probably, a
14 lot more important in the communities than we ever realized
15 to have that airport here.
16 COMMISSIONER GRIFFIN: Exactly.
1~ JUDGE HENNEKE: Why don't I lust go down the list
18 and make some suggestions? And these are only suggestions
19 that we can, again, rework. Is that agreeable with you?
20 COMMISSIONER BALDWIN: Sure. Can we just kind of
21 give a nod without voting?
22 JUDGE HENNEKE: I think Kathy would prefer if we
23 vote.
24 COMMISSIONER BALDWIN: Okay.
25 JUDGE HENNEKE: Airport Board. I think --
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listening to everyone, I think we ought to appoint
Commissioner Griffin and Commissioner Williams both liaisons
to that group. i think Jonathan made an excellent point;
there's a whole lot going on out there in the next year with
Mooney and water and sewer out there, and water and sewer
around the Loop. And -- and, you know, there's going to be a,
lot there. I think that's a good idea. Historical
Commission.
COMMISSIONER BALDWIN: I see that as a County Judger!,
function.
JUDGE HENNEKE: All right. Well, we'll just make
it County Judge, then.
COMMISSIONER BALDWIN: All right.
JUDGE HENNEKE: Library Board. Buster, you've
carried that water for a long time.
COMMISSIONER BALDWIN: Yes, sir.
COMMISSIONER GRIFFIN: And done a great job.
COMMISSIONER BALDWIN: Done a great job; we still
have a library.
JUDGE HENNEKE: Do you want to continue? Or let me
suggest, perhaps, that Mr. Williams would like to do that.
COMMISSIONER BALDWIN: Does he have that desire?
JUDGE HENNEKE: I think he would probably have that
desire.
COMMISSIONER BALDWIN: He's welcome to it. Here is
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-- they have a meeting next week.
JUDGE HENNEKE: AACOG would be myself, and I'd like
to have Buster, if that's agreeable, designated as the
alternate. Buster, that's an excellent point to make, so we
don't have to go through the exercise of revisiting. EMS.
Buster, you know, based on the workshop that you've brought
to our attention, I think you ought to continue that.
COMMISSIONER BALDWIN: Okay.
JUDGE HENNEKE: I think we need continuity on that
one. 911, Larry, will you take that one? KEDF, myself. And
I think, again, we ought to designate Jonathan as an
alternate.
COMMISSIONER HALDWIN: Agree.
JUDGE HENNEKE: So that we don't have to repeat
that. Maintenance liaison. I'd like to suggest that Bill do
that, so we can get some different perspectives. The
Investment Committee, we'll leave it myself, the Auditor, and
the County Treasurer. Kerr County Appraisal District. Paula
Rector is still our appointee to that group, and I guess we
ought to confirm her as an additional for the rest of her
term. Chamber of Commence Government Affairs Committee.
Buster, you brought that to our attention. I think it's --
in light of your background, that's a very appropriate place.
Mooney task force has been Commissioner Griffin and
Commissioner Williams, and I think that's appropriate. Y2K,

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Larry, continue with that. The Ag Barn, Jonathan, you want
to continue with that?
COMMISSIONER LETZ: With Bill?
JUDGE HENNEKE: Yeah, let's put Bill on there, too.
COMMISSIONER LETZ: Or Buster. I think, really,
there's a lot out there, stuff that we have to -- we need to
do a lot of planning out there this year.
COMMISSIONER BALDWIN: What's that?
COMMISSIONER LETZ: Ag Barn. Do you want to do the
Ag Barn, or do you want Bill Williams?
COMMISSIONER BALDWIN: Well, no, Bill desired it
'cause it's in his precinct, although I'm more of a redneck,
fit in more.
JUDGE HENNEKE: The V.A. group, Larry and Jonathan,
if you all would continue that. That's kind of a rough
run-through. Does anyone have any heartburn, any
suggestions, any comments? Barbara, do you have something?
MS. NEMEC: Judge, do you see a need for a
courthouse lighting liaison?
JUDGE HENNEKE: With whom? Womens' Chamber or
whoever?
MS. NEMEC: With whoever takes on the project. We
vote on it every year, so we haven't voted on it to take it
on this next coming year.
JUDGE HENNEKE: Here's what I would suggest.


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1 Whoever does it, come back to us, and we'll -- we will then
2 -- yes, we will designate a liaison.
3 COMMISSIONER LET2: Judge, on that topic, I think
9 something that really is needed is for someone to develop a
5 policy for use of courthouse grounds. That is something that
b would lend itself to this. I think Buster has an interest,
7 or would probably be great at coming up with something.
8 You'll find out during the year, we get birdhouses, trees,
9 benches, you know, and who knows what people are wanting to
10 come here and, you know, have mop sales, broom sales. I
11 -mean, all kinds of stuff. And we really need to have a set
12 procedure that, if anyone's going use the courthouse
13 facility, the grounds, that we have -- you know, what they
19 have to do, what they -- you know, I think that will
15 eliminate any of the confusion with the courthouse lighting
16 situation if they knew exactly what was expected of them.
1~ COMMISSIONER BALDWIN: I think Commissioners Court
18 has authorized the County Judge to make decisions on the mop
19 sales and the cheerleader garage sales and those kind of
20 things out there. But, planting trees is a little different
21 animal.
22 JUDGE HENNEKE: I think we need a policy on use of
23 the courthouse grounds and the courthouse building, which may
29 include some nominal charge for defraying the cost of any
25 County employees that are required to work overtime.
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Barbara, you had a comment?
MS. NEMEC: I was just going to say, with
Commissioner Williams being the liaison for the Maintenance
Department, would it not be appropriate for him to be the one
for the courthouse functions? Sometimes it involves --
whenever there is something at the courthouse, it involves
the Maintenance Department extremely.
JUDGE HENNEKE: Makes sense to me. Why don't we
add the --
COMMISSIONER BALDWIN: Lighting.
JUDGE HENNEKE: -- Courthouse Facility liaison.
COMMISSIONER LETZ: Or coordinator or whatever you
want to call it. Buster, you're getting off way too light.
I can see this list.
COMMISSIONER BALDWIN: Let's move onto the next
item.
JUDGE HENNEKE: New people come in all fresh, don't
they, Buster? Any other questions? Any other suggestions?
Thank you foz that, Barbara. That was an excellent comment.
COMMISSIONER LETZ: Only comment I have, on the
Appraisal District, I believe that's State law, that Paula's
ex-officio to that.
JUDGE HENNEKE: She's not ex-officio; she's an
actual member.
COMMISSIONER BALDWIN: No, we actually vote that
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in. This one here, we actually choose --
COMMISSIONER LETZ: Okay, that's right, she is
ex-officio by her position. But we voted her --
MS. NEMEC: Voting member.
JUDGE HENNEKE: She's an actual voting member.
Anything else? If not, I'd entertain a motion to appoint the
liaisons as we've outlined them.
COMMISSIONER GRIFFIN: So move.
COMMISSIONER BALDWIN: So move -- second.
JUDGE HENNEKE: Any further questions? Discussion?
All in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Motion carries. The next item is
-- is we're going to -- you have in your packets Appointment
to Economic Development and Environmental Review Committee of
AACOG. I put that on here. I actually think I want to defer
that until I've had an opportunity to go AACOG and get some
better information on how active it is and what role it is,
so with your permission, I'll table that and bring it back
after I've had a chance to attend a meeting, probably
sometime in February.
COMMISSIONER BALDWIN: I think the -- that we've
had a person on that committee, but I thought we lust
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recently -- it was Mrs. Huddleston.
JUDGE HENNEKE: We have the letter dated December
1st saying there is no one, so I'm just going by that.
COMMISSIONER BALDWIN: I think you're wise about
going into that.
JUDGE HENNEKE: The next agenda item is Item 2.I2,
consider and discuss time for Commissioners Court meetings,
responsibility for invocation, and other procedural matters.
This is gust an opportunity for us to more or less set our
schedule, and also talk about how we're going to handle
information flow and other items as they come before the
Court. I put this on the agenda; Jonathan had a similar item
that's under my caveat here. One of the things that I found,
in touring the county extensively over the last year and a ~',
half, is that people would like to have access to the Court.
I would like to suggest to the Court that we meet once a
quarter, beginning at 6:30 in the evening, for the
convenience of the people who work and do not have an
opportunity to take off and come to Commissioners Court
meetings, that we schedule that at this time for a year. In
other words, first meeting in March, first meeting in June,
first meeting in September, first meeting in December. We
start at 6:30 p.m. here in the courthouse. Go ahead and set
that schedule; people then can count on it. Run it for a
year and see how it works, see how we all do with it. And
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then, at the end of the yeaz, we can review and see whether
we want to continue that practice or not.
So far as the responsibility for invocations, it's my
understanding we've always kind of rotated that. I'd like to
suggest we lust set up a schedule starting with -- I had 1t
today -- 1, 2, 3, 9, and back to the Judge, and get Thea to
put out a schedule so everyone knows when they're designated
responsibility. For special meetings, workshops, we can dust
handle it ad hoc. If anyone has any suggestions --
COMMISSIONER BALDWIN: Well, I thought that we were
going to address the Ministerial Alliance about getting them
to -- where did I hear that?
COMMISSIONER GRIFFIN: That was a little
conversation that we had earlier, but which I think would be
a great idea. 'Cause that -- if they would be willing to do
it. We could let them schedule it, even; we'd just give them
the dates. And we would encourage as many different lay and
other -- and clergy as we can to be a part of it. I think
that would profit the community.
JUDGE HENNEKE: That's fine. Does anyone want to
approach them and see if they're willing to take that on7
COMMISSIONER BALDWIN: No, sir, I don't want to.
JUDGE HENNEKE: It's usually the person who brings
it up.
COMMISSIONER BALDWIN: Well, no, I would -- I like
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1 what we do. I like the way we do it. I like to bring my
2 fri-ends in. I en7oY praying, myself. You know, it's healthy
3 stuff, and so I lust enjoy doing this.
q COMMISSIONER GRIFFIN: Let's go with the way it is.
5 COMMISSIONER BALDWIN: If you wanted to bring in an
6 organized group to be more structured, that's fine with me.
7 They just need to eliminate me every time. And that's fine,
g we can work all that out. That's no problem.
g COMMISSIONER LETZ: I really like -- I think I like
10 the system that each Commissioner is responsible for getting
11 someone. And encourage the Commissioners to, you know,
12 aPProach --
13 COMMISSIONER GRIFFIN: That wouldn't keep any
19 Commissioners from going to the Alliance, too.
15 COMMISSIONER BALDWIN: That's exactly right.
16 JUDGE HENNEKE: All I want to come out with is a
17 firm understanding that someone's responsible and they're
lg going to take -- make sure that it happens on that date.
19 COMMISSIONER GRIFFIN: I would suggest that we
20 leave it dust like it is, then.
21 JUDGE HENNEKE: All right. Does anyone else have
22 anything they want to discuss under this general topic?
23 COMMISSIONER GRIFFIN: Yeah. The meetings that you
24 were talking about at 6:30 once a quarter. Are we -- do we
25 have any issues in regard to County employees that are
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- 1	required to support the meeting? I mean, it's -- about that
2	heinq after hours and all that kind of thing? Do we have
3	some issues there that we need to address to do that?
q	MS. PIEPER: We'll have to pay them time and a half
5	or comp time. You're the personnel --
6	~ JUDGE HENNEKE: Depends on whether that's overtime
7	or not.
g	MS. NEMEC: If the --
g	JUDGE HENNEKE: Even if they're working that
10	evening, then they may not work that day, you know, to avoid
11	overtime or halftime. That's -- that's a department head
12	management issue, you know. And, given a schedule in
- 13	advance, I would suggest that it probably should not result
14	in overtime or comp time.
15	MS. NEMEC: Or if they're going to work that
16	evening -- what time are your meetings going to start that
17	evening? 6:30, did you say?
18	JUDGE HENNEKE: I suggested 6:30.
lg	MS. NEMEC: 6:30. If they were going to work that
20	evening, then you're going to know ahead of time. Then they
21	can come in at noon or -- lust to make their S hours, and use
22	that hour and a half for their lunch hour.
23	MS. PIEPER: What will be bad, too, is when they
24	have to go to bed real late and then turn around and get up
25	early the next morning to come back to work. ',
	
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1	JUDGE HENNEKE: Some of us do have to do that, you
2	know.
3	COMMISSIONER GRIFFIN: Are we looking at a full
9	agenda? In other words, would it be exactly like we're doing
5	today, just moved to 6:30?
6	JUDGE HENNEKE: Well, that -- I mean, that depends
7	on what comes up. We had talked -- some of us have talked
8	about possibly having the different committees that are --
9	the County has representives on, such as the Library Board,
10	the EMS, come on at that time and make a report. Now, we
11	wouldn't necessarily schedule all of them the same evening.
12	But, we've talked to them about having those committees
13	report back to us, so that we just don't send them out and
19	never see them again. We can do that at that time. I think
15	we would limit the agenda to the extent possible, but we'd
16	probably be looking at an hour and a half, two hours.
17	COMMISSIONER BALDWIN: Well, the reason you're
18	talking about going to an evening meeting -- which I don't
19	have any trouble with; we've done that before -- is to give
20	working people more access to their government, so I don't
21	know how you're going to limit the -- the information on the
22	agenda to fit that. I mean, it has to be a full-blown
23	meeting. But this Commissioner's not going to be here late
29	at night, I can tell you that. So it would be --
25	MS.PIEPER: I'm used to staying up late at night;
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COMMISSIONER BALDWIN: Yeah.
MR. TOMLINSON: I may be wrong about this, Judge,
but I think -- I think there's some statutory requirements
for -- for setting the regular Commissioners Court meeting.
COMMISSIONER BALDWIN: The regular Commissioners
Court meeting, yes.
MR. TOMLINSON: But -- but for the special
meetings, I don't think there is.
COMMISSIONER BALDWIN: That's my question.
JUDGE HENNEKE: This would be a regular meeting.
You`re trying to say we have to have the regular meetings at
the same time?
MR. TOMLINSON: I think so.
MS. NEMEC: The first meeting of the month is the
regular meeting.
MR. TOMLINSON: The first meeting of the month is
the regular Commissioners Court meeting, as prescribed by
statute.
JUDGE HENNEKE: So we could have the -- if we had
the second meeting, then, it would be a regulaz meeting.
MR. TOMLINSON: So you could have it the second
meeting. That's considered a special meeting, and that's not
the one that you have to vote on as to when you're going to
have the regular Commissioners Court meeting.
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JUDGE HENNEKE: So, if we had it the second meeting
in March, June, September, and December -- or not December --
then that would be okay. Thanks, I appreciate that.
COMMISSIONER BALDWIN: The reglar meeting just had
to be more -- the law was more specific. It was second
Monday of the month.
MR. TOMLINSON: Yeah. And it's specified -- I ',
remember that it had to be the exact day and time.
COMMISSIONER LETZ: I think that's a good idea. I
think we just need to kind of, when it comes to the agenda
for that meeting, play it by ear. I mean, you know, when we
have things like Road and Bridge issues and developer issues,
I mean, I think it's an inconvenience for us to have a lot of
items like that at this agenda. And there's other items that
lend itself, when we have public -- you know, Historical
Commission reports and various other more community-related
things, we can probably do those in the evening. We'll lust
have to, you know, work through those agendas right around
these meetings to push off the, you know, insurance people
that are coming to visit -- send those people to a separate
meeting, and try to get community-type issues on that agenda.
And it might mean a little bit of inconvenience to some
people, timing-wise, but, you know, play it by ear and see
how it goes.
COMMISSIONER GRIFFIN: Go ahead and do that. And
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then, you know, I think something we might want to look at
downstream is a way where, if someone wants to address the
Court or needs to be present, that we do that on a request
basis, rather than having all of the special meetings -- or
special meeting once a quarter. When we have people that
need to address the Court, we would do that once a quarter if
so specified, but if there is none, then that meeting reverts
to the second Monday at 9 o'clock. In other words, what I --
I would 3ust be a little concerned that we may have a 6:30
meeting and the only people going to be there is us. Which
is okay. I mean, there's nothing wrong with that, but --
COMMISSIONER BALDWIN: Historically, that's the way
it's been.
JUDGE HENNEKE: That very well could happen, but I
think what I would like to do is to set this up and let
everyone know that it's going to happen this way for the
first year, and then at the end of a year, let's take a look
at it. After all, we're talking about four meetings. Take a
look at it, talk to our people and see if there's something
that works for them -- and I'm talking about the people out
in the precincts. If it works foz for them, see if it's
something that benefits them. Anything else from anyone?
COMMISSIONER LET2: Yes. Yes, I have two other
items to	discuss. One,	there's	a Court	order	that	was passed
two years	ago zegarding	agenda	items, to	get	them	-- you

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know, items posted on the agenda, how procedurally it should
be handled. The Court did not do a very good Sob policing
itself in the last two years. We frequently have items in
the book -- and I'm as guilty as anyone else of putting items
in the book without backup. It is really an inconvenience to
members of the Court and anyone in the community who wants to
look at what we're getting ready to discuss if that is not
available. So, I think we really probably should look at,
you know, either adopting these same rules, if everyone likes
them, or modifying them, you know from a timing standpoint,
backup.
And, I mean, this -- I tried to make an effort. There's
one item I think I didn't have backup on, but even lust a
paragraph here, I think, is helpful. We're not talking about
pages and pages, but "This is why this is on the agenda,"
something that's put on by a Commissioner. And then,
something put on by anyone other than a Commissioner, you
know, whatever the backup, you know, that needs to be there.
But I think we need to have something to be able to review it
prior to coming to the meeting. That's one issue.
I guess the other issue -- I think it's on here. Any
Judge -- I mean County Judge or any of the Commissioners can
request an agenda item. There's no -- cannot be turned down.
If a Commissioner wants it, it happens, or if the Judge wants
it, it happens. It's not a consensus-type issue on that.
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1 And, you know, just the the way I think it's been -- and the
2 reason we put this in the the agenda, I think, technically,
3 the County Judge sets the agenda for these meetings. And,
9 it's just, you know, to make it real clear as to how that's
5 going to be done by the Order, I think, two years ago.
6 That's my only comment about this. Anyone else?
7 COMMISSIONER HALDWIN: Well, the only other comment
8 is that -- with what you just brought up is that I have a --
9 I have a passion for that kind of stuff, and I -- I'm a
10 believer that anybody that lives in the County should have
11 access to their government, and we should -- you know, I
12 can't think, in my mind, of very many -- I can't think of
13 anything, really, right now of why I would deny anyone access
14 to this Commissioners Court, but the County Judge or one of
15 the other Commissioners might.
16 If I put an item on there -- or someone put an item on
17 the agenda, and y'all felt like that it was not -- it should
18 be denied the access to the Court, then I think the best way
19 to go about doing this thing is that if someone wants to get
20 on the agenda, I think that our Administrative Assistant
21 should be encouraged to make everyone at least fill out one
22 of these forms. And then, if it arrives at the County
23 Judge's desk and he feels like that it needs to be denied,
29 then the County Judge needs to sign off on it that he's
25 denied it, or one of you other guys, whoever feels like it
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shouldn't be on the agenda. 'Cause 1 don't want to be lumped
into that kind of stuff, see. I think everyone should have
fair access to their government. So, if we rework this, I
guess that is the place to -- I mean, I actually want that
verbiage put in somewhere. Are we going to rework this? Is
that --
JUDGE HENNEKE: That's --
COMMISSIONER LETZ: I think we're reworking it.
COMMISSIONER BALDWIN: We're lust reworking it?
JUDGE HENNEKE: My philosophy is similar to
Buster's. Government is open, and I certainly am not going
to deny any Commissioner a request to put something on the
agenda. If I feel that a request is inappropriate or if I
have some information that you all may not have that I think
indicates it might not be timely, I'll come and talk to you.
COMMISSIONER GRIFFIN: Sure.
JUDGE HENNEKE: I'm not going to deny any
Commissioner a request to have an item on the agenda. I
would prefer that most of the agenda items come from the
Commissioners except the ones that are kind of global, such
as the census mapping that we're going to have to do. So,
I'll just say up front, I'm not going to deny any
Commissioner any agenda item. If I think there's a problem
with it, I'll come and talk to you about it and I'll let you
decide whether you want to put it on the agenda or not. I
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will put items on the agenda from time to time, but I do not
intend to be the principal one to place items on the agenda.
We do need some discipline as far as putting items on
the agenda. Watching the process at work the last week, it's
kind of like watching sausage being made. You really don't
want to consume what came out the other end. We do have to
have some discipline. These rules say that the agenda items
must be in by 5 o'clock on Monday. The purpose behind that
is it takes Thea two days to get everything typed, organized,
and photocopied so that we can have the books on Thursday.
If you don't want the books on Thursday, then we can slide
the deadline back. If we want our books on Thursday, then
we're going to have to have the items in by 5 o'clock on
Monday.
One thing we might do, if we feel it's necessary, is to
give the County Judge the authority to -- the only authority
to place an item on the agenda after 5 o'clock on Monday.
That way, if something comes up, then y'all can come to the
County Judge and say, "I didn't know about this," or
"I didn't have backup," or "There's a time reason why we need
to take it up this week." But if we're going to have some
rules, we're the ones that have to self-discipline ourselves.
And, so, as we go through this scenario, we need to decide,
do we really mean 5 o'clock on Monday, which means we'll have
the book on Thursday, or do we mean 5 o'clock on Tuesday,
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1 which means you'll have your book on Friday?
2 COMMISSIONER LETZ: Well, I think the -- two years
3 before -- two years ago, it was 5 o'clock on Tuesday, and we
9 did this, I thought, to get the book on Wednesday.
5 JUDGE HENNEKE: Well, I mean, it takes two days,
6 regardless of how you cut it. You can get your book first
7 thing Thursday or last thing Wednesday, but if you're still
8 putting items on the agenda at 5:15 on Tuesday afternoon,
9 you're not going to have your book on Wednesday.
10 COMMISSIONER LETZ: Right. But, I mean -- and I'm
11 probably -- I mean, I generally will advise Thea on Monday
12 what I'm going to have on the agenda, filled out Monday.
13 Sometimes the backup arrives on Tuesday, which is equally --
19 after working with it for a year now, I would rather put the
15 date to Tuesday at 5 o'clock, because Monday, you know,
16 you're lust getting -- still thinking about stuff. And I was
17 -- this is a complete reversal of where I was two years ago.
18 I thought, you know, it needs to be done ahead of time, but
19 it's very hard to get everything put together on Mondays a
20 lot of times for me. I would rather have that deadline
21 pushed to 5 o'clock, and if there's -- nothing will get back
22 on unless you approve it after that.
23 COMMISSIONER GRIFFIN: 5 o'clock Tuesday?
29 COMMISSIONER LETZ: On Tuesday. And we get the
25 book --
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COMMISSIONER GRIFFIN: On Thursday.
COMMISSIONER LETZ: Get the books on Thursday. And
I think Thea could do that. The problem is, she doesn't get
the stuff on Monday or Tuesday right now.
JUDGE HENNEKE: She can. She can do that, but she
has to have the ability to know that after the time the
hammer falls, she's not going to have to be rearranging and
reinserting and all that stuff.
COMMISSIONER LETZ: That's a hard date, and now
none of us can ask her to put things on after that.
COMMISSIONER BALDWIN: No. No. No, that's not
what we said.
JUDGE HENNEKE: Unless I --
COMMISSIONER BALDWIN: Unless he wants to. I
disagree with that. I think that we all should dust respect
the system.
JUDGE HENNEKE: Well, that's fine. I have no
problem with making it absolutely 5 o'clock on Tuesdays, but
if we feel we need to have an emergency escape valve, then I
think it ought to be the County Judge to decide, in
consultation with the Commissioners, whether it ought to be
on at that late date or not.
COMMISSIONER GRIFFIN: Yeah, I have no problem with
that. Yeah, 'cause there may be a real emergency thing that
needs to be addressed at the next Court meeting, and then
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1 lump through whatever hoops we have to. We can actually deal
2 with emergency posting time being observed and all that sort
3 of stuff. So, we need some --
9 JUDGE HENNEKE: The other thing that I'll say, I
5 would prefer not to have anything on the agenda without all
6 of the backup available for all the Commissioners on a timely
7 basis, and I mean the current backup. There was an incident
8 in the Court last -- last fall where a developer came before
9 the Court with -- I think it was a concept plan, or perhaps
10 even preliminary plat; I don't remember, and the plans that
11 the developer was working off were more recent than the maps
12 the Commissioners had. And I don't intend to permit that.
13 If we don't have what is being proposed, then it comes off
14 the agenda and comes back again when everything's in proper
15 form. And I'm not -- do not intend to call a special meeting
16 to accommodate them.
17 COMMISSIONER LETZ: I agree totally.
lg JUDGE HENNEKE: So the word should go out to have
19 your ducks in a row when you come to the Commissioners Court,
20 because otherwise, you're wasting our time and you're wasting
21 the County employees' time.
22 COMMISSIONER LETZ: And on that issue -- this is
23 something that is not in these rules, but it's clearly in our
29 subdivision rules, that the Commissioners can -- to be aware
25 that this is coming, that any concept plan, final plat, or

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1 preliminary plat that is coming to the Court prior to, you
2 know, getting on the agenda, we can basically kind of approve
3 it. And, that's been the intent, and that has not been
9 happening. That's an internal thing within our own
5 department. But we need to, I think, start treating -- I
6 think they will learn very quickly in the Road and Bridge
7 Department, if they do not visit with the Commissioners ahead
8 of time and just say, "I have to visit on it," and if the
9 Judge will short it and pass on it, a few times of them
I
10 having everyone show up and just not acting on it because
11 they didn't follow procedures that we set out for them, I
12 think they`ll learn to do it properly. Which goes
13 hand-in-hand with what you're saying about coming at the last
19 minute. And a lot of that, we're going to have to stand up
15 to the developers, because they put pressure on Road and
16 Bridge to get things pushed through in a hurry, when they're
17 the ones that aren't being timely.
18 JUDGE HENNEKE: Absolutely. If we set a rule, we
19 need to enforce that rule. And Road and Bridge can say to
20 the developers, "I'm sorry, the Commissioners Court will not
21 consider this because it's not timely." Then, the next time,
22 the developer will flat get there on time.
23 COMMISSIONER LET2: Right.
29 COMMISSIONER GRIFFIN: Yeah.
25 JUDGE HENNEKE: Okay. Turning to these agenda

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1 request rules, Item 6 needs to be Tuesday. Any other
2 specific revisions or additions that we wanted to make to
3 these?
q COMMISSIONER BALDWIN: Well, I think your backup
5 issue that you brought up is kind of -- is laid out here
6 pretty well, which you may want to -- No. 3 there.
~ JUDGE HENNEKE: Mm-hmm.
g COMMISSIONER BALDWIN: You may want to put some
9 little "legal-ese" in there somewhere to really tighten up
10 your thoughts, but it's pretty clear to me. If I was to read.,
11 this coming in here, it would be pretty clear here, if I
12 don't provide these guys with enough information, they ain't
13 going to talk to me.
lq COMMISSIONER GRIFFIN: Anybody that can read ought
15 to be able to understand Paragraph 3. It says you -- I don't
16 think that needs to be changed.
1~ COMMISSIONER LETZ: And 9. I think 4 is very
IS important, because it keeps the Commissioners involved in
19 their area.
Y0 COMMISSIONER GRIFFIN: Yeah. I did not even know 4
21 was a rule until right now. I mean, I read this this
22 morning.
23 COMMISSIONER LETZ: It's up to us to police
29 ourselves on this. Last time -- this has been in place for
25 two years, and myself and the rest of the Court chose not to
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follow it, you know, most of the time. And it's -- I think
we started out trying to do it, but just got lax, and now we
just have to follow our own rules and police ourselves.
The only other question on this area -- I guess two
other topics I have is my request to the Judge that the -- if
the Commissioner puts something on agenda -- I think you did
it, as I recall, today -- if it came from myself, that you
refer to me. Because frequently -- rather than whoever's in
the public, because sometimes I have a comment I'd like to
make. And I think you did do that today, as I recall. But
it's -- you know, I'll just state that.
And, the other item is that -- I think I talked to you
briefly about that earlier -- that much of the correspondence
that comes from the outside comes into your office, and I
think the way it was previously handled by Judge Denson was
that you frequently -- or Judge Denson frequently wrote a
comment on the cover and distributed it to the Commissioners.
I think you're already doing that same practice, and I'd ask
that you continue that if it does involve us. Certainly, I
don't want to -- I have no interest in your judicial
responsibility topics, but the other topics, I would
appreciate keeping informed. Other than that --
JUDGE HENNEKE: Any other comments?
COMMISSIONER BALDWIN: No, sir.
JUDGE HENNEKE: I believe we're going to need a
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1 motion on the evening meetings, and also to readopt the
2 agenda rules -- Agenda Request Rules for Commissioners Court.
3 COMISSIONER LETZ: I'll make a motion that we
9 I schedule evening meetings on our special meetings in the
5 months of March, June, September, and December, which will be
6 the second meeting of those months, special meeting, and that
7 we -- let's dust do one at a time.
g JUDGE HENNEKE: Okay, I have a motion on the
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9 meeting time. Is there a second?
10 COMMISSIONER GRIFFIN: Second.
11 COMMISSIONER LETZ: Those meetings be held at 6:30.,,
12 JUDGE HENNEKE: Yes. Any discussion? All in
13 favor, signify by raising your right hand.
lq (The motion was carried by unanimous vote.)
15 JUDGE HENNEKE: Opposed?
16 i (No response.)
17 JUDGE HENNEKE: Motion carries.
Ig COMMISSIONER LETZ: Then I make a motion that we
19 adopt, as amended, the Agenda Request Rules by the
20 Commissioners Court.
21 COMMISSIONER GRIFFIN: Second.
22 JUDGE HENNEKE: Second by Commissioner Griffin.
23 Any discussion?
2q COMMISSIONER BALDWIN: I have a question. Is it --
25 that day, from Monday to Tuesday, is it the only change?
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1 JUDGE HENNEKE: That, and I think we went along
2 with the concept that items submitted after Tuesday could be ',
3 placed on the agenda if approved by the County Judge. Is
9 that everyone's recollection? Any further discussion? Any
5 further questions?
6 MR. TOMLINSON: I'm not sure about this, but I
7 think that you might have to have an official Order to
a establish your regular meeting.
9 ~ JUDGE HENNEKE: Okay, we'll do that in just a
10 minute, thank you. The motion before the Court is on the
11 Agenda Request Rules. All in favor, raise your right hand.
12 (The motion was carried by unanimous vote.)
13 JUDGE HENNEKE: All opposed?
14 (No response.)
15 JUDGE HENNEKE: And then we will need a motion to
16 set the regular meeting time for the Court for 9 o'clock on
17 ~ the morning of the second --
18 COMMISSIONER GRIFFIN: 9 o'clock on the second
19 Monday. So moved.
20 COMMISSIONER LETZ: Regular is the first.
21 MS. NEMEC: Second.
22 JUDGE HENNEKE: It's the second Monday.
23 COMMISSIONER GRIFFIN: Second Monday of each month.
24 JUDGE HENNEKE: Motion made that we hold the
25 regular meeting of Commissioners Court on the second Monday
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of each month beginning at 9 o'clock.
COMMISSIONER GRIFFIN: Yes.
JUDGE HENNEKE: Is there a second?
COMMISSIONER LETZ: Yes.
JUDGE HENNEKE: Okay. It's been moved and
seconded. All in favor, signify by raising your right hand.
(The motion was carried by unanimous vote.)
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JUDGE HENNEKE: All opposed?
(No response.)
JUDGE HENNEKE: Motion carries.
COMMISSIONER LETZ: My hesitation -- did I say the
other Order correctly in the other motion?
JUDGE HENNEKE: Second meeting.
COMMISSIONER LETZ: Second Monday and second
meeting is confusing.
JUDGE HENNEKE: It will come out right. That
concludes this portion of the Commissioners meeting. We have
an Executive Session scheduled for 11:30, and then we will
reconvene at 1 o'clock to take up any remaining -- the
remaining four items on the agenda. We stand in recess until
11:30.
(Recess taken from 11:15 a.m. to 11:30 a.m.)
JUDGE HENNEKE: Commissioners Court will now go
into Executive Session, as authorized by Title 5, chapter 551
of the Government Code, and title 5, Chapter 552, Government
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Code. Update on all pending and possible litigation from
County Civil Attorney, Honorable Mr. Pollard.
(The open session was closed at 11:31 a.m., and an
Executive Session was held, the transcript of which
is contained in a separate document.)
JUDGE HENNEKE: Commissioners Court will now return
to open session. There are no votes or action items required
as a result of Executive Session. We'll now take up the
informational agenda. We've already had reports from
Commissioners. We've received the Road and Bridge Monthly
Report, and I also believe we've received the Maintenance
Monthly Report. If there are no further items to come before
us at this time, we stand adjourned until 1 p.m.
COMMISSIONER BALDWIN: Well, Judge, before you do
that, we could take one of the regular -- I mean, we can do
one of these -- let me ask you a question.
JUDGE HENNEKE: They're posted for 1 o'clock.
COMMISSIONER BALDWIN: Well, that's my question.
Are all of three of these, you know, for 1 o`clock?
JUDGE HENNEKE: Yes.
COMMISSIONER BALDWIN: Or just this one item right
there?
JUDGE HENNEKE: All three for 1 o'clock.
COMMISSIONER LETZ: The reason --
COMMISSIONER BALDWIN: Let me ask from -- okay, I
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have never looked at it that way in all the years I've been
-- all I've thought of is this would be the item right here
that was at 1 o'clock. It's like this one right here.
JUDGE HENNEKE: That's true.
COMMISSIONER BALDWIN: Is everything behind
10 o'clock?
JUDGE HENNEKE: We tried to stay within that
general time frame. The intent, when it was brought to me to
shift these, was to shift all of these to 1 o'clock. I
apologize, because I didn't talk to you.
COMMISSIONER BALDWIN: That's fine, I don't have
any problem with it. It's because they are connected and
related in one --
JUDGE HENNEKE: Yes.
COMMISSIONER BALDWIN: That's fine. That's cool.
JUDGE HENNEKE: All right. We are adjourned until
1 o'clock.
(Recess taken from 11:42 a.m. to 1:00 p.m.)
JUDGE HENNEKE: Commissioners Court will now return
to session. It's 1 o'clock. We'll take the remainder of our
posted agenda. Item number 2.13, consider and discuss
construction plan for the current phase of renovation at the
County Courthouse. Commissioner Letz7
COMMISSIONER LETZ: Mike, you sat down so quick.
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I'll turn it straight over to Mike on this one. I thought it
would be, probably, helpful to have Nike kind of give an
overview to the Court as to what the construction layout is,
and a little bit as to why we're doing some of the things the
way we're doing them. And, he's been involved in the process
up till now.
MR. WALKER: Thank you, Commissioner. Good
afternoon. I'm Mike Walker, the architect on the protect.
As you probably know by now, I was -- I have handed you sort
of an update or an outline of what I'm going to go over with
you, and I hope I don't get too detailed. If I do, I'm sure
you'll cut me off. But, I did want to introduce you to some
people today and sort of bring you up-to-date on where --
where we've been, without belaboring the past, and perhaps
answer some questions, which would probably be a better idea,
about anything that you have about the plan. After that, I'm
going to, with your permission, go over briefly where we are
in the construction process, the bidding construction
process, and what the next steps are, and talk to you a
little bit about the subject of owner's rep on the protect.
And, then we can -- we can delve into the sort of touchy
issue of revisions and change orders. This is a project
that, by its very nature, will have change orders. It is a
remodel. Our attempt has been to cull those to a bare
minimum, to attempt to balance off any necessary increases
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1 with, perhaps, some things we can take out of the project if
2 necessary. But, as you know, it's been bid now; it was bid
3 on the 19th. We have contracts under review right now by the
4 County Attorney, the attorney for County, and as soon as we
5 get that back from him, it will be ready to enter into. But,
6 they were shut down for two weeks during the holidays, and so
7 that -- that still needs to be done. There's still other
8 issues that we need to do, and I can get into those later,
9 I but if I may first, I'd like to give you a brief overview.
10 And if I -- again, if I'm giving you too much detail, please
11 stop me.
12 Now, I promise you that I will not shine this in your
13 eyes. Just so that I can explain things, what's going on,
19 the -- the initial concept several years ago by the -- the
15 previous architect was to simply take this area right here,
16 which is the second floor annex behind us out the window
17 here, and to turn that into one courtroom, and keep this
18 courtroom over here in the old courthouse. And, in the
19 process -- and attendant to that was another bridge that went
20 across right here. Attendant to that, we did some studies.
21 We asked the Commissioners if there was not a better way to
22 do it, because we still had lot of security issues, primarily
23 for the -- the Judges and their staff. So, we went back and
24		studied	it and	wound	up	putting	two courtrooms over	here,
25		enabling	us to	free	this	up to	become the District	Clerk's,
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and this area right here in the west end to be a law library.
Unfortunately, the initial architects did not take all
the issues into consideration of accessibility for restrooms
and things like that that needed to be done in A.D.A., so
through all of that, we -- we developed the plan that you see
right here, which is the second floor, this being the old
jail, or I should say the 1976 jail, and, of course, this
being the '26 courthouse.
There was a bridge right across here. There is a bridge
right across there. In the process of -- of studying all
this, we determined that that bridge is causing a lot of
damage to the 1926 courthouse up above here, so we
essentially just determined that the best thing to do was
build a whole new connecting-link bridge and to incorporate
our elevator, which we had to have for A.D.A. We still have
this elevator, which is the existing elevator used during the
construction, and will also serve as sort of a semi-private
entrance for the employees. They can come up here. Our
security points across this entire annex would be here and
here, so if it did need to be secured, it could be done with
metal detectors put out here in this lobby area.
But, the concept was that this would flow through the
old courthouse; we would take out that window and put in a
new door, close this door up, and then we would have a -- a
fairly cohesive -- as much as you can for two separate

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buildings	-- public area	in	this,	and this	would all be
public in	here, with --	with	the	courtrooms	fairly well
isolated and secure. These doors would have, like -- like,
key locks to them, punch keys, so that people could go
through that needed to go through in and out, and they still
meet all the Fire Code requirements. So, that's the main
thing about that floor. And -- and the other concept was
that on down here on the first floor, that we do as little
interference as possible with what those people are doing so
they could keep working. Same with the old courthouse, so
that we didn't interfere with those people too much.
Then we asked the Commissioners if you wanted to -- if
they wanted to do anything about the way the courthouse
looks. They, I think bravely, said, "Yeah, we want to take a
look at it," so we did a study on what it would require to
refacade this courthouse so it would be more acceptable to
the community, the Historical Commission, and the world in
general. Our concept -- and, very briefly, if you look at
this cross-section, this is the lower level, first floor,
second floor. What we did was -- was, by removing these
panels right here that are projected out a couple -- a foot
to two feet out, and then keeping all of this intact below
here, we're able to sort of protect the first floor operation
down here so that we don't interfere with it. Build a new
wall that starts with new piers, new beams, and project all
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the way up beyond the roof so that we can also attempt to
hide some of the air-conditioning units that were up there.
30, this wall is completely freestanding, with the exception
it is -- there, there, and there, it is laterally braced for
wind purposes. Now, I'm not saying we're not going to
interfere at all with the people on the first floor, because
we are, but we're going to -- we've done everything possible
to attempt to minimize that.
I did not put the lower level plan up. I've got it here.
if you want to see it, but basically what's left over there
is about -- i think it's about 8,000 square feet of expansion
space that you folks can move into as County needs grow. So
that this new footprint, if you will, that we build all the
way around here goes around three floors, essentially starts
below-grade with some 30 foot piers, and then comes all the
way up to about 5 feet beyond where the existing roofline is
right now. It is a -- it is a monumental wall. It is a
large task, and I can't put the exact cost figure to it, but
it -- you spent -- you will be spendiAg a lot of money
putting that wall up.
There were some -- there were some waterproofing issues,
roofing issues which we had to address, and by putting this
wall up, you sort of put all those waterproofing issues away,
because we basically dust built a new shell with a new roof
over an old structure. The structure is what's called post
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1 tension, which means concrete, which means you can't do a lot
2 to it. You have to be careful even when you dzill a hole,
3 because you can imagine, if you hit one of those post tension
4 cables, what would happen to your structure. So, there's --
5 there's a number of issues. But, essentially, if you can
6 just imagine this thing just wrapped in a big shell over what
7 was before, then -- then you will understand your new
8 building.
9 In your packet that we gave you, there's sort of a
10 little quickie perspective there that you can -- you can kind
11 of see how we tried to blend the architecture of the '26
12 courthouse and the '76 courthouse.
13 COMMISSIONER LETZ: Couple of questions. Does --
14 by removing the old panels that are there, are we helping --
15 or doing anything to the loading issue? I know there was a
16 real problem -- concern, anyway -- on the loading of the
17 floors.
lg MR. WALKER: I apologize, I didn't cover that too
19 well. The reason that we -- he's talking about right here.
20 The reason that we did not hang anything off of the old
21 structure is because it was designed right on the margin as
22 to where we could not hang any load otf of the old structure.
23 It didn't have any allowable left, plus the fact that it was
24 a jail before, so it had a very low occupant load. Now we're
25 getting ready to put 100 pounds a square foot, with all the
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1 seating, so suddenly our -- what's called "live load" --
2 people load, books, desks and all that, goes up. And we --
3 we lust really could not hang anything else off of that
9 structure. That structure is -- you know, I won't say it's
5 over its limit. It's handling all that it can handle. And,
6 so, there is another reason why it was just a freestanding
7 wall that has nothing but lateral, basically. I don't know
8 if I answered your question.
g ~ COMMISSIONER LETZ: I gust want to make it clear to
I
10 the public as to -- I mean, the new exterior is very ~
11 expensive, but the things that we're -- there are several
12 reasons why the Court chose to do that. One is the aesthetic
13 reason, which is probably an important reason, but certainly
14 was not the driving force. The other ones are that the
15 loading issue was a real problem in that building. We had a
16 i real problem during the design phase to make it so we could
17 ~! put -- use this space for something other than a sail,
I
18 f basically, because it was not designed for any -- as Mike
19 just went over, from a weight standpoint.
20 The other thing is, there was a -- a cost of water-
21 proofing and some other ioint problems and structural
22 problems with the old facade that's currently there, and
23 there would have been a fairly large expenditure even if we
24 left what is currently there in place to get it repaired.
25 Basically, it's 20 years old and it's wearing out. So, I
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just want to make it clear as to, you know, some of the
reasons why we're doing what we`re doing to this exterior.
And, in addition, we're gaining the 8,000-plus square feet of
office space at a much lower cost than we could acquire
building a new additional, you know, space for future needs,
and I feel confident we will need it in the future.
MR. WALKER: Could I answer any questions about it
i
now? Because I was going to kind of step off into another i
area, but I did want to give you background for the new
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Court, so that you understood what some of our reasons are ink
case you get in there one day and wonder, Why did they do
i
that? One of the things -- I mean, nothing is perfect in the,
world, like this, but one of the things we had to do -- you
j
see this funny little space that runs around down on the
first floor. Well, that's where the -- that's where this
wall steps outside of the old wall. It's going to make some j
nice chase space, I suppose. But, you know, unfortunately,
it is some lost space, but we could not do anything that
would interfere with these operations in here. This made it
real easy, so that by just building extensions out to this
wall -- it's just some -- some shadow box-type effect, window
box -- we're able to sort of connect up to it without --
without really impacting these people.
We're going to do a couple of things to these folks on
this floor. One is that we're going to have to redo their
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ceiling, because we're pulling down so much pipe and things
like that, we are going to have to go in there and -- and
replace the ceiling tiles, hopefully keep all the -- the
grit. And then the other things that we're going to do is we
need to place some new -- take the old windows out and place
some new interior windows that lust -- except in Spencer
Brown's court there, which simply open out and allow cleaning
inside of them.
These windows that we're placing on the outside will
look very much like the window that you see right here.
They're a scaled-down version of this 9-over-3-like pattern
that this has. Little bit smaller. But, they're going to bey,
fixed; they're not real windows. There's no -- with the air
conditioning, there's no reason to do that, and so we have a
situation here where we have some trapped air, and so these
are little ventilated windows that lust simply swing out,
which will allow people to go in there and clean up, clean
the glass and get -- hopefully not step through the window
box, and -- and, you know, take care of normal maintenance
deals.
COMMISSIONER LETZ: Mike, if I could go back to
another comment on the general design and why it's the way it
is -- and I say this after the Judge handed me a letter from
the Historical Commission objecting to -- or complaining a
little bit about some of our -- the reason we're doing this
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-- basically, moving the courtrooms. This decision was
driven almost entirely by the judicial functions. I mean, we
are -- our attempt has been -- and we've worked very closely
with both Judge Ables and Judge Prohl, as well as other
visiting judges, about this design, and it is really -- the
reason for having the two new courtrooms in the annex is
security. And, also, new courtrooms are requiring much more
technology access that we just don't have and cannot put in
this old courthouse -- courtroom upstairs.
So, their redoing of this is being driven by -- by the
judicial side and their needs for the future and present, and'.
might also turn out to make a little bit more sense from the
standpoint of District Clerk and where her office is and how
it all fits together, to go ahead and build two new
courtrooms and get rid of the current courtroom, even though,
you know, in the Historical Commission's letter, they wish we
could keep the old courtroom. But they're not the ones that
have to hold the trials; the judges are the ones that pretty
much pushed for the design that we have, and they have been
involved in it every step of the way.
I think it's even more important, based on talking with
both Judge Prohl and Judge Ables, because of some problems
they're having in Boerne right now with their new courtzoom,
because evidently the judges did not have the, I guess, input
into the design as they probably should have had. And, they

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1 immediately called about -- Judge Ables, anyway, "Don't
2 change anything without getting our approval." And I said,
3 "Don't worry. It's your design; you're going to live with
4 it." Anyway, I ]ust wanted to make the comment that that's
5 why we did it this way. Because, really, it is a -- to make
6 it more functionally user-friendly to people that use our
7 judicial system in the County.
8 MR. WALKER: Yeah. And about that letter, we're
9 currently trying to get the new architectural rep down here
10 immediately so he can see the situation. They have -- the
11 fellow that wrote that letter does not fully comprehend all
12 the design parameters we had to work with, and I -- and most
13 -- and a lot of those issues in there are about decoration
14 and so forth. We're keenly aware of that, and we are
15 attempting to save all of that. But, there are some issues
16 that I think -- since they lust recently switched
I
17 architectural representatives there, I think we'll need to ~
18 have the new fellow down to look at it.
1g COMMISSIONER BALDWIN: What does the letter say?
20 Do they want us to leave the old courtroom and then --
21 MR. WALKER: Yes.
22 COMMISSIONER BALDWIN: All right. Can they make us
23 do that?
24 COMMISSIONER LETZ: No. They say that they wish we
25 would, but they certainly -- they're going to approve the
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design if we do a lot of things that are not real major thus
far, but some of them -- I mean, I think the -- from my
dealing with the architect, we will -- he will go to every
length possible to retain the historical integrity of this
building.
COMMISSIONER BALDWIN: I think he will.
MR. WALKER: Yeah. I mean, we didn't -- we tried
not to violate anything, but there aze certain things that
just -- I mean, you have to make a building function or else
people pull up bulldozers and run them down. So, you know, I
think -- particularly on the interior, I think we do have
some latitude, and I need to show them how the Commissioners,
in the past, have preserved, you know, the transepts outside
here and tried to keep as much as they possibly can inside,
but there are lust modern functions that we have to
accommodate .
There is another issue, I guess, to bring up the other
-- one of Commissioner Baldwin's' favorite groups is the
Texas Department of Licensing and Regulation, who -- who
watch test A.D.A. requirements. And, they've also sent us a
list of things, which I won't go into in any detail, other
than to tell you that they would like to make both of these
courtrooms totally 100 percent accessible for judges. And we
just -- we don't understand that, and we will -- and I hope
we don't have to file an appeal on it, but I do think that --
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COMMISSIONER BALDWIN: For judges?
COMMISSIONER LETZ: That entails --
JUDGE HENNEKE: Handicapped judges.
COMMISSIONER LETZ: -- having wheelchair elevators
behind the benches to get wheelchairs up to the bench. One
of them is designed to have that.
MR. WALKER: Yeah, this one down here; it was
designed for that. This one is designed -- they're both
publicly accessible; that's not the problem. The problem is
when you start trying to get a judge or court reporter or
District Clerk or somebody in there, an employee, that -- and
that, technically, I mean, for all intents and purposes, is
not required. It all gets around to -- well, I won't go into
all the details of the regulations, but it -- it's manifold,
and we're dust trying to -- trying to find a court of reason
here that we can deal with.
Can I answer any questions about -- conceptual questions
before I go into the construction aspects of it?
COMMISSIONER LETZ: One other comment that I'll
make, looking at the map. The -- one of the reasons for some
of these pretty big changes -- like the bridge between the
two buildings. I think there, under the engineering, the
current bridge -- it was determined the bridge is currently
in pretty bad shape, and it's going to -- the new design --
the current design has a major -- they completely redo a new
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bridge, basically, and it is because the current one is
becoming a little bit structurally unsound. Is that pretty
accurate, Mike?
MR. WALKER: That is very accurate, yes, sir.
Okay. If there are no other questions about that, I'm going
to just speak very briefly about the phasing. You'll see
there's a section from the specifications in there, 01012,
which has to do with the phasing. And, rather than have you
sit there and read that and try to follow what we were
talking about, when we were trying to tell the bidders how to
bid the project, we wanted to make sure they understood what
we knew of what had to take place in the phasing, and so we
divided everything sort of into Phase A, Phase B.
Phase A, obviously, we've got to do some work back
upstairs in the 1926 courthouse. So, in order to do that, we
have to -- we've got to clear this out. Well, we've got to
have a courtroom available for these people so they can move
out over here. There's also also a very complicated
procedure whereby this exterior wall gets replaced, because,
in order to do that, we have to tear up each of these ramps
that you see people walking up and down out here in order to
-- to provide the structure. Because, while this wall steps
about 2 feet outside the old wall below, this thing is snug
up against it, and we have to tear this -- these out one at a
time. We also have to build an elevator with it, so we have
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a lot of subgrade work that has to be done.
Well, what we've proposed in there, if you could follow
along with -- in that, would simply be that we start here,
right here by the -- I'm going to call it the east entrance
door, and we begin the process of coming around the building
this way, pouring our piers, building our walls, and taking
the panels off as we go. And, it's sort of a procession
where we -- we sort of wind our way around the building and
wind up over here. And then, when they get to this part,
they have to tear this ramp all the way out also in order to
create what needs to be created to hold the wall up. So, it
is -- that is our basic process.
Also factors to be considered, there is no handicap
access to this floor whatsoever above us right now, so the
way they do it is they bring people up this old 3ai1 elevator
and across over to here. There's also a holding cell right
here, which functions for this court. What we are having to
do is leave this cell -- obviously, the stairways, this one
and this one, stay, as well as the elevators. But all those
new walls -- the walls that you see shaded in are all new
walls, and everything else is -- is gone, including that big
exercise -- if you walk up there right now, you'll see a wall
around the exercise yard. It's going to go away, too, but we
didn't want to take it away till we had the hole in the roof
closed up, because if it rains in there and that wall's not
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there, then we could have water down there with our friends
in the Clerk's office, and I don't think they'd like that.
So, what -- we have a lot of step-by-step things we need
to do, but for Phase 3-A, we've got to come in and basically
get this guy done. Now, the bridge may not be 100 percent
complete, but you've got to remember that we're still trying
to take prisoners back and forth across this bridge that's
going to go away and into this courthouse, so there's sort of
a delicate period in there. And, while what we did there is
an outline, it was certainly subject to change. So, you --
you know, don't consider that as gospel, but simply a way
that we want to do it.
Now, when the contractor wants to change something major
in the procedure, he has to come to the architect and owner
and say, "I need to change this, and this is why," and then
we'll go over that. So, there is a lot of things -- there's
many things that have to be in writing; they can't just go
out there and decide one day they want to move things around,
or the whole process. And then, of course, the other thing
is keeping the people underneath here nice and happy, so that
we don't create any problems down there. And, of course, we
won't deal too much over above the space that we're in right
now, but, you know, there is going to be some interference.
One of the things done in here, for example, there has
to be a new ceiling put in, because we -- we have to be able
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to put floor outlets down here. So, we -- when we get
through with this, there will be a new lay-in ceiling in here
above the top of the windows. We have a lot of bad plaster
up on the second floor that has to come out, that's been
water-damaged over the years. We have new roofing that has
to go onto the -- this courthouse, as well, and the penthouse
up above it, so there's -- it is an extremely involved
project.
And, I'd say that we're fortunate to have -- we had four
strong bidders on it, and I'd like to introduce, just real
briefly, a couple of -- a few people. First, I'd like to
introduce Christina Harris. Christina is with our office,
and she will be frontline construction administration here.
You will see her around here quite often. Ed Thompson and
Rolf Lux of Lux Engineering, our mechanical engineers. And,
they're not here today, but Vordenbaum Engineers will be here
from time to time from Fredericksburg. They will be looking
over a lot of the holes in the ground that you see out there.
Now I'd like to introduce the folks from Stoddard
Construction; they were the low bidder out of San Antonio.
And, just briefly, I'll introduce Keith Stoddard, and he'll
tell you the rest of his -- who the rest of his players are
going to be in his project.
MR. STODDARD: I'm Keith Stoddard, Stoddard
Construction. Your Project Manager will be Tricia Stoddard,
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handling out of our office most of the administrative work,
and our iob superintendent will be the regular guy, Dennis
Posey. And, we'll be forwarding, I guess, if you would like
some resumes, if you want, to turn over to the -- to the
Commissioners Court. So -- and there will be some people in
our office, some administrative people, but they didn't come
up with us. They'll be handling our paperwork, you know, and
all the processing of any type of change orders that you
might have.
MR. WALKER: Oh, we're not going to have those.
MR. STODDARD: And that will be the mayor key
players that you'll be seeing around here, will be myself and
Tricia and Dennis, more so than anyone else.
MR. WALKER: Okay. Any questions of me or of the
contractor? Would you like to know any more about them? I
have their entire qualification sheet, which I would be glad
to copy that -- that form if you want to know more about
them. But, we did -- we did -- we did check up on you,
Keith. We called some different architects and engineers,
and they checked out fine. So, they were -- as you know,
they were considerably lower than some of the other bids, but
I called them, and they said they're going to stick with
their numbers, and so we're good to go. As I say, we have
some mechanical holdups on getting our contract done. We
initially were going to start on January 18th. I don't
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believe we're going to be able to do that now, simply because
we dust don't have everything in place yet. So, we'll get
together after this meeting, and if one of y'all would like
to sit in, or more of you, we'll try to agree on some dates.
The other thing that I would like to put to last,
perhaps, is the issue of the owner's rep, unless you want to
take it up now? But, I did tell the contractors -- the
bidders early on that -- that there would be an owner's rep
to handle the day-to-day stuff for the Commissioners Court,
and so they're aware of it. We would strongly urge that
whoever that is be on board before the contract actually gets
under way, so I don't know if that's actually going to be
practical or not. But, it is -- it's certainly something
we'd recommend, because I think everybody needs to know who
the players are, and I think that that mechanism should
probably be in place before you -- you get too far in the
contract. I guess that comes under the heading of "Nobody
likes surprises."
COMMISSIONER LETZ: Mike, do you have any idea of
when -- what the start date looks like? I mean, 1st of
February?
MR. WALKER: Yeah. I would certainly -- and I'll
need to consult with these guys before I just blurt something
out here, but I think that we're looking at, yeah, at least
another week after the 18th, and possibly two weeks from now.
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1 If -- again, this is really your decision, but I -- the
2 tentative date lust doesn't look like it's holding up.
3 COMMISSIONER LETZ: One of the things, it sounds
4 like -- when you meet with Stoddard Construction, I think it
5 would be very helpful to get some sort of a timetable as to
6 what's going to be done when, as much as is known. Like, you
7 know, you mentioned the first phase is going to be going
8 , around the perimeter of the building, put the piers in and
9 all that, how long that may take. And, a lot of this is
10 going to relate as to exactly, if you have discussed it
11 already, what areas are going to be partitioned off, which I
12 strongly urge that we have -- or partitioned to the point
13 that the public -- and no one, County employees or anyone
19 else, that doesn't need to be in there can be in there.
15 MR. WALKER: Yes, sir. Of course, we have a -- a
16 whole series of -- of safety requirements, druthers or
17 whatever you want to call them, that we've put into it. I'm
18 sure that they have many more. For example -- and I think,
19 as far as this relates to County employees, simply let me say
20 that -- that it's going to be a -- for those of you who are
21 familiar with, perhaps, the previous phase, which is the
22 demolition phase, please know that it's going to be a lot
23 more stringent, a lot more cordoned-off than it was in that
24 previous phase. Essentially, the whole -- I'm going to call
25 it the pit out there, the whole lower level, is going to be
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the contractor's, all the way up to the where the driveways i,
are. In other words, the public and employees certainly will',
still have use of the drive around the square, but that
portion in the back is just strictly going to be off-limits.
The -- Glenn has graciously given up their office down
in Maintenance down there, and that -- if that will suffice
for the contractor's office, he's not going to have to bring
in a skid building or anything like that. And, it even has a
restroom. So, that portion of it is taken care of. But, you
know, parking space is going to be at a premium around here;
particularly on jury days, it's probably going to be really
rough. And, you know, you may have to issue some tickets or
something; I don't know. But, there's -- it's going to get
pretty crowded, and they're going to have a lot of
tradespeople in here. There's going to be boom trucks, going
to be cranes. It's going to be -- it's going to be pretty
snug around here.
COMMISSIONER LETZ: How many parking spaces are we
losing down there?
MR. WALKER: I was afraid you'd ask me that.
Twenty-something.
COMMISSIONER LETZ: Most of them -- at least half
of them are used every day. I mean --
MR. WALKER: Right. And some of those -- you know,
there are some there that are sort of marginal, and there's
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1 certainly some -- there's going to be an inclination for
2 people to see a parking space over here on this sloped
3 portion of the ramp, and say, Oh, I can go in there; I can
9 '~ park there. The thing you've got to remember is, there's
5 trucks coming in and out of there with -- with demolition
6 ~ goods, demolished portions of the building. And, if
7 something falls off or bangs their car, they're not going to
8 be really happy, so it's really best that the employees,
9 public, whatever, stay out of that lower level.
10 Well, that's going to give -- there's going to be times
11 that there's -- I don't have the lower level plan up here,
12 but there's going to be times it's going to be very hard to
13 get in the County Attorney's office, for example, or J.P. 3.
19 There's just going to be some times that are going to try
15 people's souls around here. But, working on an existing
16 building, I know of no other way to preclude that. We're
17 just going to have to work with it. And I think these people
18 -- they've done a lot of remodel work; they've been around a
19 lot of projects like that. You're going to see them
20 enforcing hardhat rules like crazy. We just can't have the
21 people wandering around back there, cause there's things
22 sailing off that building from time to time. And -- and we
23 had some pretty close calls on the demolition process, and
29 its just it's too risky; it's not worth it.
25 So, I think we'll see a -- we'll probably see all kind
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1 of -- and we probably need to enlist the -- maybe the County
2 Judge's office, too, in getting bulletins put out about those
3 sort of things, because we don't want to see anybody get hurt
4 and we don't want to see any property damage, if at all
5 possible to avoid.
6 MR. POSEY: Excuse me, Mike. Do you know of any
7 convenient off-site construction parking?
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g MR. WALKER: Well --
9 MR. POSEY: Just for my information.
10 MR. WALKER: Of course, we have the on-street
11 parking around here. The -- the Post Office will -- does
12 anybody know when they're moving?
13 JUDGE HENNEKE: March is the current projection,
14 with the informed betting being the end of May.
15 MR. WALKER: So, I don't know if that answers your
16 ICI question, but there are -- we're going to get a little bit of
17 relief once the Post Office moves across the river, because a
18 lot of those people park over here. But, there's on-the-
19 street parking that -- you know, that's just kind of first
20 come-first served, whoever gets it. I guess the only parking
21 that you can really control is just what's on the square,
22 itself.
23 COMMISSIONER LETZ: Maybe something the Court could
24 consider -- I know the Post Office has some parking leased up
25 the road a little bit -- going with them, or, I don't know,
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across is the street at Grimes Funeral Home, right next to
them. I don't know who owns that parking, but, anyway,
there's some parking over there that maybe we could contract
or lease for a year, something we can look into to get -- at
least have a sign up where we can say, "Additional Parking
Here," because the courthouse square is going to be full.
And, that way, construction workers and maybe some of the
County employees can park in that alternate parking lot, even ',
if they have to walk a little bit. It's going to be hard.
MS. UECKER: Jonathan, at one time during a capital
murder trial, I think we leased some space from the church,
too, and they didn't seem to have a problem with it, as long
as it wasn't on Sunday.
COMMISSIONER LETZ: Right.
MS. UECKER: So, we might want to talk to them.
COMMISSIONER LETZ: Is that something Mike should
look into, or one of us? Or -- I mean, to see what is
available, anyway.
JUDGE HENNEKE: I think we ought to call and see
what's available. I think probably the best bet is where the
postal workers are supposed to park.
MS. UECKER: And don't.
JUDGE HENNEKE: I said supposed to.
MR. WALKER: Supposed to. Well, there will be a
whole list of procedures that will come out. As you recall,

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1 like when we did the demolition work, you had -- I think
2 everybody in the building had a cellphone number that they
3 could call in an emergency. We will encourage these folks to
9 do something along the same lines; you know, that there's an
5 immediate number you can call and you can -- you're going to
6 find somebody, not voice mail, to -- to take care of it.
7 Because, as you know, we had some water leaks back here and
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8 we had some of those kind of problems that were pretty
9 spooky; could have been a lot worse than what they were. I~
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10 And, so, we will -- we will hopefully get all those
11 mechanisms set in place.
12 And then -- you know, I won't go into all the
13 construction procedures, 'cause they're all pretty much
19 outlined in our contract documents, but -- but, you know,
15 they're -- the thing that I would encourage people not to do
16 is go out and start trying to talk workmen and job
17 superintendants or anybody else into making changes, 'cause
18 it causes all kind of difficulties. They don't like to be
19 rude and tell you no, but, I mean, essentially, that's -- you
20 know, it's got to follow channels as to what needs to be done
21 and changed. You know, there's going to be immediate things,
22 and what we call emergency things that have to be done
23 immediately.
24 That's one place where your owner's rep could really be
25 a big help, because they can keep those lines of
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1 communication open. They can see a lot of things ahead of
2 time. We will be on the job two, three times a week, but
3 hopefully that person will be here almost every day. And --
9 and, I'm guessing, be here from 6 to 10 hours. Well, I'm
5 going to say -- yeah, anywhere from 6 to 20 hours a week,
6 depending on what needed to be done.
7 MS. NEMEC: I have a question for Mr. Walker. Have',
8 ; you submitted -- and if you haven't, would you be able to
9 I submit a schedule of the bills that are going to be turned in'
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10 monthly? I just received the bond proceeds last week, and
11 would like to know how to invest them, as far as long-term
12 and what we're going to need, the cash flow, to pay off
13 bills.
19 MR. WALKER: Yeah. What will happen there is that
15 -- excuse me just a minute. They will give us a couple
16 things. One is a schedule of what -- and it's -- keep in
17 mind, it's just an approximate schedule of what's going to
18 happen. And it also -- there will be a schedule of values,
19 which we already have. And -- and what we can do is get from
20 them a more defined -- okay, what percentage will be through
21 that? I mean, it's probably not anywhere near accurate, just
22 in that 13 months, --
23 MS. NEHEC: I won't invest long-term.
29 MR. WALKER: -- 14 months, and say that's what it's
25 going to be.
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MS. DECKER:
money until it was do
MR. WALKER:
(Discussion
MS. NEMEC:
MR. WALKER:
information.
He just told me he didn't need any
ne.
Is that right?
off the record.)
If I can just get that --
Yeah, you will get a lot more
MR. STODDARD: It says pay in advance, right?
MR. WALKER: And you'll get a lot more as we go
along. But if, at any time, you're not getting what you need
information-wise, you know, holler.
COMMISSIONER LETZ: Mike, one other question. Have
you worked out -- or has Glenn worked out, I guess, where
Maintenance is going during this project?
MS. DECKER: He's probably going to move in with
me.
MR. HOLEKAMP: If y'all would like, I can discuss
it under 2.15, because that has to do with -- that's all --
JUDGE HENNEKE: I think it's more appropriate under
this one.
MR. HOLEKAMP: Okay, that'll be fine. Y'all want
me to address that at this time?
JUDGE HENNEKE: Sure.
NR. HOLEKAMP: Yes. Mr. Walker and myself had
visited on it. We have a portable building. It's a 10 by 16
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currently out at the Road and Bridge yard. It belongs to
Environmental Health; it's on skids. And, my proposal was to
-- and I visited with Buster about it -- is to move it over ~
here against the -- on the other side of this wall over here,l~
kind of across from Grimes, and we could keep all of our
large lawnmowers, weedeaters, gasoline stuff that we use, the
heavy -- heavier pieces of equipment that we normally use,
and put it in that particular building for the duration if
the Commissioners -- or the Court doesn't have a problem with
a portable building sitting out there. It will be right by
the edge of the sidewalk, partially in that little strip of
grass.
The remainder of our equipment: small tools, drills,
that sort of thing, we're going to maintain that little
narrow office against the wall that used to be the
Maintenance office downstairs here. We're going to probably
take the -- the desk and stuff; we may be able to stick it in
that corner. There is a telephone hookup there that we can
probably go back to using it. And, we will have to vacate
the toolroom, as we know it. I'm hoping some of that
equipment can go into the storage building, if it's not too
crowded, and the remainder we're going to try to put in our
office. So, I really believe it's a workable plan. It's a
building that -- if y'all wish, we can repaint it. It's not
really real obnoxious-looking, and I think it would work on a
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temporary basis.
COMMISSIONER LET2: If it works for you, it works
for me.
JUDGE HENNEKE: Make it so.
COMMISSIONER GRIFFIN: A 10 by 16 building amongst
all the rest of what's going to be going on out there will
probably be lost. You probably won't even notice it with all
the other tear-down and construction that's going on.
MR. HOLEKAMP: Right.
JUDGE HENNEKE: Do we need to discuss the
reallocation of parking places that are going to be lost due
to construction? What is everyone's feeling about those --
COMMISSIONER BALDWIN: I think it's first come-
first served. Maybe, you know, see how early the employees
are getting in -- getting to work.
JUDGE HENNEKE: Tell them to get here before the
Post Office.
COMMISSIONER BALDWIN: Post Office comes in at
5:00? Charge.
JUDGE HENNEKE: I don't have a problem with that.
What does everyone else think?
MS. UECKER: I think it would be appropriate for
the County Judge's office -- and I have sent them a letter
regarding the jurors, but I think it would be appropriate
coming from the County Judge's office, a letter to the

Y.^;Y
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1 Postmaster letting them know that -- you know, that please
2 don't park.
3 JUDGE HENNEKE: We'll take that up in just a
4 minute.
5 COMMISSIONER LETZ: That's 2.15.
6 ( MS. DECKER: Nevermind.
7 COMMISSIONER GRIFFIN: Has anybody looked at a
8 parking plan for this period? I'm sure they have. What's
9 already been done, if anything?
10 COMMISSIONER LETZ: We lose a lot.
11 COMMISSIONER GRIFFIN: Yeah, I know. We lose a
12 lot.
13 MR. WALKER: Well, should I address that?
14 ~ JUDGE HENNEKE: Yes.
15 MR. WALKER: We prepared, a while back, a proposed
16 ~ parking revision, essentially by making some modifications to
17 the curb line and the head-in versus the -- whatever, 20- to
18 50-degree parking that you have around the lot, and parallel
19 parking. And, we -- we basically came up, in the new
20 configuration after the contract was done, with over 200
21 parking places, which is more than you have right now. But
22 we need to -- we were instructed at the time to leave that
23 out of the scope of the work, and so that's not in the
24 contractor's scope of work right now, but it may be something
25 that you need to consider later.
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COMMISSIONER LETZ
consideration.
It was tabled for monetary
COMMISSIONER GRIFFIN: Right.
COMMISSIONER LETZ: I think the best approach would
be to try to get, you know, Post Office parking.
JUDGE HENNEKE: Well, I mean, quite frankly, my
concern is people are used to having their parking place.
And I can do without my parking place, but I'm not sure that
Commissioner Williams can do without his parking place.
That's the question I raise. Those of us that have the
benefit of designated parking places, are we willing to not
have designated parking places? We have to address that
fairly quickly, if we're going to address it. And I don't
think that redoing curbs is a solution, for monetary reasons.
COMMISSIONER LETZ: I think, personally, during the
construction phase, it's a free-for-all, whoever gets here,
first come-first served. And, you know, everyone will dust
have to bear with it. But I also don't park here every day.
COMMISSIONER BALDWIN: Also, another -- another
part of that, too, is to contact the City. We've done this
before, contact the City and see if they will stay off of the
parking tickets out on the city street around the courthouse.
Just out here, though.
COMMISSIONER LETZ: I believe they've abated that
until further notice, unless they're giving tickets again.


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They hadn't been.
MS. UECKER: We have not -- since the letter went
out, we haven't received any.
COMMISSIONER BALDWIN: Okay. We're still -- okay.
So we can park out on the street out there.
COMMISSIONER GRIFFIN: We're talking about not just
a one-year problem or -- or construction period problem;
we're going to lose those parking places down there forever,
so we might as well go ahead and address the display like it
was all finished -- the renovation was finished.
COMMISSIONER BALDWIN: That's the problem. Isn't
it sad?
COMMISSIONER LETZ: I think we need to address it.
I think there's -- the big unknown will be the Post Office
Ieaving, and we -- I'm not sure. You know, I come in in the
mornings. This morning I was here a little bit earlier than
I am frequently, and we had postal vehicles parked in our
parking lot. I mean, that's a -- fully a quarter of our lot
was postal people when I first got here this morning. So, I
think once they're-gone, we can get a little better handle on
exactly where the problem is. I think you're right, but I
think our -- we're going to have a choice of redoing this
configuration for quite a bit of money, this square, or
long-term leasing property up the road, and us having a --
COMMISSIONER GRIFFIN: I was trying to get back to

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the Judge's question. What about designated parking for
department heads, County Judge, Commissioners, and all of
that? That's not going to go -- that problem is not going to
go away when the renovation is finished. That's my point.
Might as well go ahead and --
MR. WALKER: It's not exactly apples and apples.
There are parking places in these ramps that you'll get back
that you won't have during construction. So --
COMMISSIONER GRIFFIN: Right.
MR. WALKER: There are -- there's probably 20
parking places, I'm guessing, that are -- are two different
bags of worms there, okay? But those you will get back once
the contractor leaves, but he will need those right now.
JUDGE HENNEKE: Do we have, somewhere, a drawing of
the parking places around the square? Not the pit ones, but
just the ones -- the current ones?
MR. WALKER: Yes.
JUDGE HENNEKE: Could someone get that to me? Do
you have it?
MR. WALKER: It would probably be simpler if we
just plotted you off a new drawing. I'm not sure where they
are here, but we will make a new drawing.
COMMISSIONER GRIFFIN: We had some last summer or
when that -- those were in here.
MS. UECKER: Well, even without -- without the loss
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of those parking spaces, when you consider all the people
that have been parking down there are going to be parking in
this -- I mean, I agree with you in that we're going to have
to address it sooner than we thought we were, because on
court days, you know, the complaints about no parking is just
incredible. And now, with more spaces being taken up for
employees, it's going to be a real problem.
JUDGE HENNEKE: Let's just -- let's put that on the,
table. I'd like to see the drawing of what we have currently
above the pit, so-to-speak.
MR. WALKER: We'll get that to you.
JUDGE HENNEKE: Is there anything else we need to
take up under 2.13?
COMMISSIONER LETZ: That's it.
JUDGE HENNEKE: Let's move into 2.19, which is
formally the designation of the construction consultant. I
see you've made some recommendations, Mike.
MR. WALKER: Yes, sir, I gave you some folks. I
didn't have much time there, but I gave you a list of some
folks that -- that -- some of whom, like, for example, Danny
Wheat, I need to talk to. All of these folks expressed an
interest. Schedule-wise, they may or may not work.
Fee-wise, they may or may not work. We didn't get into any
of that. I just was simply trying to see if they were
available and interested.
	~~ °-
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1	COMMISSIONER LETZ: I asked Mike to come up with a
2	few names. Just -- it sounded like a good place to start.
3	The first thing, it seems, we need to do is really define
9	what the person is going to do, to me. And I have my, I
5	guess, concept and -- you know, let's put that on the table
6	as a place to start. It really is someone to be on-site, and
7	certainly daily. And, depending on -- how much each day will
8	depend on what's being done that day, but kind of represent
9	the Commissioners Court in decision-making.
10	Obviously, the plans are there. Mikey's the architect.
11	But, I look at it like, if there's a question that comes up,
12	and our rep and Mike can't work it out, then it comes to the
13
L	full Court to make a decision if they can't work it out and
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14	be done with it. That does not include change orders; those
15	obviously have to come to the Court to be approved. But,
16	there's certainly lots of -- I presume, a lot of little
17	questions as to how and what and things of that nature, and
18	to have somebody who will, you know, be on-hand for us to
19	talk to all the time -- for the Judge or whoever, you know,
20	is around, and the full Court, as opposed to having dust
21	Mike.
22	And, this person also is a quality control person, in my
23	mind, to avoid having any problems at other pro3ects. That's
24	kind of -- you know, not taking any responsibility away from
25	the architect; just having an additional person there ready
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1 to represent the Court, and hopefully help Mike if there is ai
2 question on certain things.
3 And, my preference would probably be an engineer, just
9 because of the type of -- quality of work and things of that
5 nature, I think would be better than an architect. That's
6 just, you know, my personal thoughts on that. Paul Powell
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7 i did a good job on the other project; I will say that. I
8 I~ think, though, after dealing with that project, we need to
9 j clearly define the amount of time and how long, and a little
10 ill bit more -- you know, a real contractor, as opposed to,
11 "You're hired to oversee," which is the problem that -- you
12 know, Paul did a good job, but he was -- it took forever.
13 JUDGE HENNEKE: Buster, what do you think?
14 COMMISSIONER BALDWIN: I agree with -- I agree with
15 Commissioner Letz. I'm not in that business, so I wouldn't
16 know what to add to it. I think Mike -- Mike would probably
17 be our greatest ally in putting something like that together,
18 putting it actually down on a piece of paper. That's the way
19 I see it, as really a liaison between us and the -- and the
20 job, itself. To enhance what Mike does, actually.
21 JUDGE HENNEKE: Larry?
22 ~ COMMISSIONER GRIFFIN: Well, being an engineer, I
23 agree that you have to have engineers to keep architects
29 straight.
25 MR. WALKER: And vice-versa.
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COMMISSIONER GRIFFIN: No, I think that's -- I
think what Jonathan outlines is great, and I think that we
ought to be able to find somebody that can provide a service
for us. Seriously, Mike.
JUDGE HENNEKE: I agree with that. My focus,
really, is more on quality control, and also fiscal review.
And I want the individual -- the individual we select to sign
off on all requests before it comes to us, and represent the
work that was done was done in the way it's supposed to be.
I think it will enhance the work; I think it will take a lot
off us and help you all -- the contractors and Mike. Because
you're talking Greek to me when you start talking about some
of these issues that are going to come up. Larry might be ~
able to -- if it involved an airplane, Larry might be able to!
I
understand them, but if it involves concrete, he may not be ~
versed in that.
As far as the procedure is concerned, what I might
suggest is that we appoint a subcommittee, two individuals
who will come back to the Court with a description and a
recommendation.
COMMISSIONER BALDWIN: I move the two guys on the
other end of the table be that committee, and I'll second my
on own motion.
COMMISSIONER GRIFFIN: 'Cause I got him on one this
morning.

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1 COMMISSIONER BALDWIN: You're in for it.
2 JUDGE HENNEKE: It's the type of thing where I
3 think it lends itself to having someone pare some things down
4 for us. It makes a certain amount of sense for you to be
5 i involved, since you're the one who's carried the water for
6 the Court. Larry, you're the engineer on the Court, so -
7 II COMMISSIONER BALDWIN: See how God dust arranged
8 I this whole thing? I appreciate you two guys being here.
g %i JUDGE HENNEKE: What do you guys think? Do you
10 ~ think you could come up with a written description and a
11 recommendation for that individual by the 25th? Is that --
12 COMMISSIONER LETZ: I think so.
13 COMMISSIONER GRIFFIN: Oh, yeah.
14 JUDGE HENNEKE: Just put something down on paper so
15 the individual knows it will be subject to approval of the
16 Court.
1~ COMMISSIONER GRIFFIN: Mike, did you say you had
18 not really interviewed any of these, though? You know that
19 everybody except -=
20 MR. WALKER: I've talked to some more than others.
21 But, like I say, Danny Wheat was due back in town today. I
22 didn't get his call before I left, so I have not even -- he
23 may be mad that I even put his name on the list; I don't
24 know. But, he -- you know, I have lust sketchily told you
25 what he's done. I think most of you probably have contact
~,
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with him.
JUDGE HENNEKE: Also, if anyone on the Court knows
of anyone else who might be interested, certainly get their
names to either Larry or Jonathan. And if, through the paper
or other contacts, there are other individuals who are
interested, call these men or they can call the Judge's
office and I'll make sure that the interest is known. And !,
you'll lust set up whoever -- whatever procedure you want to i
do to interview or screen -- or my preference would be you
come back to us with one name, as opposed to with a slate of
candidates. We'll dust move this thing along.
COMMISSIONER LETZ: Let me ask the papers to, you
know, in the articles, put something about this, so that way
they'll contact either Larry or myself, anyone else who may
be interested in getting involved. With the list we
currently have, we -- or I can talk to some of the
contractors and Larry can talk to some of the contractors.
MR. WALKER: I guess I have a question, then,
Judge. Do -- does the Court agree or disagree that we should
-- should or should not hold off on actually starting the
contract? I haven't asked the Stoddard group yet about this
question, but what's your feeling about that?
JUDGE HENNEKE: Earlier, you indicated you probably
would not start before the 25th, at the very earliest.
MR. WALKER: Right.
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JUDGE HENNEKE: In light of that, I think what you
need to do is get your start date as soon as possible. We're
going to have the name on the 25th, and hopefully it will be
a name that has been approached and is willing to -- to take
on the task. So, my personal preference is, let's move along
as expeditiously as possible. We'll keep up.
MR. WALKER: There's one thing, then, that I need
-- I'm going to turn around right now and ask these folks a
question, and that is that they -- they were to hold their
prices for 30 days from December 19th, and I want to make
sure that we're not going to run into any problems if we lag
on. There's a 30-day period that they have to hold the
price, but they're not obligated to do it beyond. I just
want to make sure that we don't have any difficulty.
MR. STODDARD: No.
MR. WALKER: They're shaking their heads no.
MR. STODDARD: It's lust money.
COMMISSIONER BALDWIN: No, there is no problem? Or
no, what?
JUDGE HENNEKE: Yes, we have no bananas.
COMMISSIONER BALDWIN: What was the "no" for? Tell
me.
MR. WALKER: They don't have an ob3ection to
extending beyond the 30 days, their bid.
MR. STODDARD: Yeah, we'll hold that.
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MR. WALKER: That is all I have, unless you would
care to discuss pending changes.
JUDGE HENNEKE: No. Commissioner Baldwin, a letter
to the Post Office?
COMMISSIONER BALDWIN: Yes, sir. From time to
time, the District Clerk -- and I might say the outstanding
District Clerk in the State of Texas -- as I understand,
writes a letter to the Post Office to let them know when
trials are in here and juries are in the courthouse, and they
-- the Post Office is very cooperative and honor those things
and park somewhere else. So, they -- they disappear off of
our courthouse square during those trials when -- when the
courthouse -- when we use every bit of the parking, you know,!,
and we do that. You just recently sent out a letter with the
list of trial dates and all that kind of stuff?
MS. UECKER: (Nodded.}
COMMISSIONER BALDWIN: I think -- it is my opinion
that, hopefully, starting the 25th or shortly thereafter,
that it's going to be permanent. No more parking. That they
need -- and not only the Post Office, though. There are a
lot of people -- and, I mean, it's their courthouse; they pay
for it with their tax money. There's a lot of people that
park here that work in these offices. I mean, my office is
here in the corner. Every once in a while, I'll glance up
here and see somebody park their car, run across the street
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to their --
MS. UECKER: Even Schreiner's Department Store,
those businesses across from the Post Office, their employees
park over here, too.
COMMISSIONER BALDWIN: Okay. Well, you know, I
don't know how to -- I don't know, other than to count on our
great newspaper -- the two great newspapers to get the word
out that, in my opinion -- or in, hopefully, our opinion, but
in my opinion at this point, we have to say, No more. No
more. That you -- this is for courthouse business only, and
that's what the signs say out there, anyway. And we do have
courthouse security now, and hopefully he will go -- go out
and enforce that. But, we don't have any choice. We don't
have any choice. We lust --
MS. UECKER: One thing we might consider is issuing
some type of a parking pass to employees to put on their
dash. And we do, in fact, issue parking slips for furors;
that we could do that, too, and that way you can kind of look
and see how -- you-know, how many violators you have.
COMMISSIONER BALDWIN: Yeah.
JUDGE HENNEKE: I think we may have to do something
where, if we find the same vehicle parked out there morning
after morning, that we ask our outstanding Tax
Assessor/Collector to find out whose vehicle that is and send
them a very polite letter saying that's not a place for you

137
1 to park while you do your basiAess or while you work, and if
2 you continue to do that, we'll have your vehicle removed.
3 COMMISSIONER BALDWIN: But as far as this -- this
9 item here today, I think that the County Judge can simply
5 write a letter and let them know -- to the Postmaster,
6 himself, and let him know exactly what's going on over here
7 so as to -- to vacate the premises immediately.
8 JUDGE HENNEKE: I'll be happy to.
9 COMMISSIONER BALDWIN: Thank you. That's all I was
10 looking for in my item.
11 JUDGE HENNEKE: Glenn?
12 MR. HOLEKAMP: The only -- and I know the Post
13 Office has quite a few of them over here, but quite a few of
19 the construction workers for R.L. Wade over here at the
15 hospital are parking here also. So, I mean, I don't know; it
16 may be the hospital should get a letter so they can inform
17 their contractor.
18 JUDGE HENNEKE: We'll throw a fairly wide loop. I
19 think we'll send one to the Post Office, the hospital, and
20 also to the Downtown Business Association, and ask them to
21 circulate it to their membership as well.
22 COMMISSIONER BALDWIN: I want to reiterate that the
23 Post Office people have always been very, very cooperative,
24 and they honor -- every time we ask them to move, they have
25 always done that. And, at times, they --
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MS. UECKER: For a minute.
COMMISSIONER BALDWIN: Huh?
MS. UECKER: For a minute.
COMMISSIONER BALDWIN: Yeah, for a minute. We're
not -- but the representative will trot over here and visit
with me, and, you know, we have -- we have these great
visits. And, I mean, there -- there's a relationship. So,
it's not like they're being rude or anything like that. It's
just for a minute, so that's all.
JUDGE HENNEKE: Okay. Anything else on that topic?
We have one topic we carried over from this morning, which
was the Flat Rock Lake Park.
COMMISSIONER LET2: We'll have to table that till
next meeting; there are some things I have some questions on.
JUDGE HENNEKE: We will table that discussion till
the next meeting. I'll make one announcement before we
adjourn. I'm very happy and pleased that Governor Bush has
appointed Louis Romero, Jr., to fill out my term -- my term
on the Lower Colorado River Authority Board of Directors, and
Louis will be sworn in here at 4 o'clock this afternoon so
that he can take office and to go work tomorrow.
If there's nothing else to come before the Court, we
stand adjourned. Thank you all.
(Commissioners Court was adjourned at 2:02 p.m.)
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C E R T I F I C A T
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
Official Reporter of the Commissioners Court of Kerr County,
State of Texas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 18th day of January,
1999.
Kathy B k
Certified Shorthand Reporter