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ORDER NO. c57E,0
AF~F'ROVAL DF HIRING A CONSTRUCTION
CONSULTANT TO OVERSEE
f~HASE III CONSTRUCTION
On this the 8th day of Febr-uar•y 1999, ~_ipon motion made
6y Commissioner Lett, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 3-0-0, hiring
R. Keith Longnecker- of 136 Lytle Str^e et Kerrville, Texas, as
the Constr~.iction Cons~_~ltant to oversee F~hase III Constr~_iction
till Final Completion at ~~5 per' hour with an average
of 20 ho~.irs per week with funds to come from Commissioners'
Court Contingency Fund.
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Jonathan Letz OFFICE: Commissioners' Court
MEETING DATE: February 8 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss hiring a construction consultant to oversee Phase III
construction {Courthouse Renovation).
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Commissioner Pct. #3)
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
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R. KEITH LONGNECKER ARCHITECT
1306 Lytle St.
Kerrville, Texas 78028
(830) 257-6033
January 29, 1999
Larry Griffin
John Letz
Kerr County Commissioners Court
700 Main St.
Kerrville TX 78028
Dear Messrs. Griffin and Letz:
Thank you very much for granting me an interview on January 28 for the position of Kerr
County Liaison with the Architect and Contractor for the remodeling of the courthouse
building.
Other projects where I have had construction administration experience and overview are:
American Airlines Headquarters Building (1991), Fort Worth, Texas
Jack Corgan, Architect
Austin Commercial, Contractor
Republic Bank (now NationsBank), Dallas, Texas
New 8-Story Addition and Remodeling of Pedestrian Level
Omniplan, Architects
I would also like to mention that I have an associate, Nelson Longnecker (no relation), a
registered architect, who would be my back-up if for any reason I could not perform my
liaison duties. He will be familiar with the plans and specifications and will be able to
visit and familiarize himself with the existing conditions, the contractor, and your
architect.
Please contact me if you have any fiirther questions.
Yours very truly,
R. erth Lon ecker
Enclosure -Proposed Fee Structure
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R. KEITH LONGNECKER ARCHITECT
1306 Lytle St.
Kemrille, Texas 78028
(830) 257-6033
January 29, 1999
Commissioners Court
Kerr County
700 Main St.
Kerrville TX 78028
Re: Fee Structure for Liaison Services
PROPOSAL
For: Liaison services as a consultant to the Kerr County Commissioners Court for the
remodeling of the present courthouse.
My fees will be based on $25.00/hour on an average of 20 hours per week for the
duration of the courthouse remodeling project. Typing services will also be included at
the $25.00/hour rate.
The consultant shall be reimbursed for any long distance telephone calls, cost of
photographs and other miscellaneous items, at their actual cost.
A monthly statement will be submitted to the Commissioners Court for payment
of the consulting services.
In general, the consulting services shall consist of working with Mike Walker, the
architect, his consulting engineers, the general contractor, and any other prime contractor
working on the courthouse project.
I will be watching to see that all safety measures are taken and observed by the
contractor as nearly as possible to the OSHA regulations.
Coordination of the contractors' work with present activities and functions of the
courthouse will also be observed and reported as may be necessary.
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Complete familiarization with the construction documents will be assured so that
they are followed as interpreted by the architect and his consultants.
Change orders will be presented to the commissioners when necessary by the
consultant, when received from and approved by the architect.
Application and certification of monthly payments to the contractors will be
reviewed by the consultant.
A weekly written report of construction progress will be presented to the
commissioners by the consultant.
Dated photographs of the construction progress will be submitted monthly.
Compliance with any governing codes or State of Texas requirements will remain
the responsibility of the architect and the contractor.
The consultant will attend all construction meetings held by the contractors, and if
necessary, will call for such meetings to solve any construction problems which may
arise.
The consultant will participate in a final "punch list" of items to ensure the
courthouse project has been completed in a timely and professional manner.
Additional services which become necessary may be added to this proposal by the
Commissioners.
Services of R. Keith Longnecker as consultant will begin immediately upon the
acceptance of this proposal, which becomes an agreement for construction consultant
services.
This agreement maybe terminated by either party at any time during the
construction of this courthouse remodeling project.
ccepted by:
R. Keith Lon e r
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AGREEMENT FOR CONSULTANT SERVICES
Pursuant to Order No. 25760, R. Keith Longnecker, "Consultant", was hired as
construction consultant to oversee Phase III Courthouse Renovation at a rate of $25.00
per hour based on an average of 20 hours work per week for the term set forth herein.
Consultant will serve as the representative of the Commissioners' Court on all
matters related to the day to day construction activities and will have the authority to
make decisions on such construction and/or interpretation matters as they develop except
Consultant will not have the authority to authorize any change order or modification that
would require expenditure of any additional funds. If the Consultant does not agree with
the architect or construction contractor on any matter related to the courthouse
construction, such matter will be brought to the Commissioners' Court by the Consultant
for resolution.
Consuhant will:
A. Be reimbursed for any long distance telephone calls, cost of photographs and
other miscellaneous items, at their actual cost.
B. Submit a monthly statement to Commissioners' Court for payment of
consulting services.
C. Be reimbursed for typing services at the Consultant's actual cost, not to exceed
$10.00 per hour.
Services to be performed by Consultant aze as follows:
A. In general, the consulting services shall consist of working with Mike Walker,
the azchitect, any consulting engineers, the general contractor, and any other
prime contractor working on the courthouse project.
B. Watching to see that all safety measures are taken and observed by the
contractor in accordance with applicable OSHA regulations.
C. Coordination of the contractors' work with present activities and functions of
the courthouse as may be necessary.
D. Complete familiarization with the constructions documents to be assured they
are followed as interpreted by the azchitect and his consultants.
E. Present Change Orders to Commissioners' Court when necessary when
received from and approved by the azchitect.
F. Review and certification of application for monthly payments to the
contractors.
G. Submit a bi-weekly written report of construction progress to the
Commissioners' Court.
H. Submit dated photographs of construction progress monthly.
Fkd ~ Oay d ~A.D.1! q9
JMNETT iIEPER. KERB 00. CLERK TNAE~'
gr ,~i.k~ ply
,,
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I. Attend all construction meetings held by the contractors, and if necessary, call
for such meetings to solve any construction problems which may arise.
J. Participate in a final "punch list" of items to ensure the courthouse project has
been competed in a timely and professional manner.
K. Be present for the discussion of all construction related items placed on the
Commissioners' Court agenda.
L. Coordinate construction activities with affected elected officials and
department heads in the courthouse.
M. Have either a pager or mobile telephone and will serve as the primary contact
for elected officials and department heads in the Courthouse should problems
arise related to the courthouse constructions.
N. Oversee compliance with any governing codes or State of Texas requirements
by the architect and the contractor.
O. Perform any additional services which become necessary may be added to this
agreement by the Commissioners' Court.
This Agreement may be terminated by either party at any time during the
construction of this courthouse renovation project upon thirty (30) days written notice to
the other party.
This Agreement ends upon designation as "Final Completion" by Commissioners'
Court unless extended by Commissioners' Court.
The effective date of this Agreement is ~ ru 15, 1999 as referenced in Court
Order No. 25760.
Signed this day ofd; 1999.
9
R. eith Lon ker
Independent Consultant
i
Fred H e e
Kerr County Judge
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