ORDER N0. GJ~I94
APRROVE FUNDING THE COUNTY SHARE OF THE FALL BRANCH BRIDGE
OUT OF THE SCHREINER TRUST FUND
On this the 8th day of March i999, upon motion made by
Commissioner Griffin, seconded by Commissioner Baldwin, the
Co~_irt unanioously approved by a vote of 4-fD-0, using the
Schreiner Trust F~md to f~_ind the County share of the Fall
Branch Bridge project.
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COMMISSIONERS COURT AGENDA REQUEST
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*PLEASE FURNISH ONE ORIGINAL AND FIVE COPIES OF THIS REQUEST AND
DOCUMENTS TO BE REVIEWED BY THE COURT
MADE BY: Franklin Johnson. P.E.
MEETING DATE: March 8.1999
SUBJECT: (PLEASE BE SPECI
OFFICE: Kerr County Road & Bridge
TIME PREFERRED:
Consider fundinsr the County share of the Fall Branch Bridge
EXECUTIVE SESSION REQUESTED: YES
NO X
PLEASE STATE REASON: Consider funding the County share of the Fall Branch Bridge out of the
Schreiner Trust Fund.
ESTIMATED LENGTH OF PRESENTATION
/O ini./
PERSONNEL MATTER -NAME OF EMPLOYEE:
NAME OF PERSON ADDRESSING THE COURT: Lam GriffiNLen Odom.. Jr.
Time for submitting this request for Court to assure that the matter is posted in accordance with Tifie 5, Chapters
551 8~ 552 of the Government Code is as follows:
Meetings held on 2nd & 4"' Monday: 5:00 P.M. previous Tuesday
Meetings held on Thursday: 5:00 P.M. previous Thursday
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
All Agenda Requests will be screened by the County Judge's Office to determine ff adequate information has been
prepared for the Court's formal consideration and action at time of Court meetings.
Your cooperation will be appreciated and contribute towards your request being addressed at the earliest
opportunity. See Agenda Request Guidelines.
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F
-~ Texas Department of Transports ~ ~
P.O. BOX 29928 • SAN ANTONIO, TEXAS 78284-3601 • (210) 615-1110
P. O. Box 951
Kerrville, Texas 78029-0951
February 10, 1999
Mr. Leonard Odom
Kerr County Road 8i Bridge Administrator
4010 San Antonio Highway
Kerrville, Texas 78028
Subject: Fall Branch and Riverside Drive Bridges
Dear Mr. Odom:
Our office has begun design on two off-system bridges in Kerr County. The first is the bridge located
at Fall Branch on Fall Branch Road. The second is located at Third Creek on Riverside Drive. We
have attached preliminary schematic layouts for your information and review.
~ There are several issues concerning these bridges which we would like to make you aware. Most of
these were discussed with you in our office last week.
Riverside Drive
• The construction of this structure will require the temporary closure of Riverside Drive at Third
Creek. Our preliminary estimate for the length of this closure is three months. We would like to
coordinate with the County to minimize the impact of this closure to functions at the Ag Barn.
• The construction of this structure will not require the acquisition of right of way. We will need to
acquire temporary construction easements in order to build the structure and to perform some
downstream channel grading. The County's help would be valuable in this area.
• This project will require the removal of one 8 "Elm and one 13" Pecan tree. It may also require
some incidental trimming and brush removal within the County right of way.
•:• This project is currently scheduled for letting in August 1999. Our plan is to combine this
structure with the bridge planned at Fall Branch to obtain better bid prices. The remainder of the
County's share of the project costs would be due in mid June. Our current estimate of the
balance of the County's cosu of this project is $16,800. Please remember that this is an
estimate. The actual amounts may change depending on design decisions and other factors.
r
An Equsl Opportunity Employer
Fall Branch Bridge
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• The construction of this project will require the temporary closure of Fali Branch Road at Fall
Branch. Our preliminary estimate for the length of this closure is six months. For the duration of
this closure, property owners to the west of the site will have to access their property on the
unpaved county road. We suggest that this road be bladed and sealed prior to construction if
possible.
• The construction of this structure will not require the acquisition of right of way. We will need to
acquire temporary construction easements in order to build the structure. The County's help
would be valuable in this area.
• There is an existing water well located at the west abutment of the existing bridge. Any help that
the county could give us in determining the owner of this well would be appreciated. Among the
conditions that we have to meet on a Federal project is that we must certify that no
encroachments exist. As this well exists within the County right of way, it would be considered an
encroachment.
• This project will require the removal of a number of trees. A detailed listing of the trees to be
removed is shown on the attached protect layout sheet.
• This project is currently scheduled for letting in August 1999. Our plan is to combine this
structure with the bridge planned at Riverside Drive to obtain better bid prices. The remainder of
~"` the County's share of the project costs would be due in mid June. Our current estimate of the
balance of the County's costs of this project is $33,800. Please remember that this is an
estimate. The actual amounts may change depending on design decisions and other factors.
We would be happy to meet with you to discuss these projects further. If you need additional
information, please contact Michael Coward, PE at 257-8444.
Sincerely,
~~
Bill M. Tucker, P.E.
Area Engineer
MAC:mc
cc: Fred Henneke, Kerr County Judge
Larry Griffin, Kerr County Commissioner, Precinct 4
Bill Williams, Kerr County Commissioner, Precinct 2
r.,, Jonathan Letz, Kerr County Commissioner, Precinct 1
Buster Baldwin, Kerr County Commissioner, Precinct 3
~ EXHIBIT A TO CONSTRUCTION
AND MAINTENANCE AGREEMENT
FOR BRIDGE REPLACEMENT OR REHABILIATION
OFF THE SYSTEM -TENTATIVE ESTIMATE OF COSTS
SHARED COSTS
Control: 0915-15-016
Highway: Fall Branch Road
County: Kerr
Governmental Agency: Kerr County
Estimated Costs

Contraction Costs (C) c=
Preliminary Engineering (18 % of C) PE=
Construction Engineering & Contingencies (15 % of C) E&c=
LOCAL GOVERMENTAL ENTITY PARTICIPATION
10 % of Preliminary Engineering (10 % PE)
10 % of Construction and E & C Costs (10 % of (C + E & C)
$270,000.00
$as,soo.oo
$40,500.00
$a,6so.oo
$31,050.00
1:17T:7X~td~~~>t+~
Indirect Cost Rate (ICR) 8.52%
Indirect Costs (IC) on Sum of Construction and E&C
Indirect Costs on Preliminary Engineering Costs
LOCAL ESCROW AMOUNTS DUE
Preliminary Engineering Escrow Amount (10 % of PE + IC on PE)
(Due within 30 day after execution of Agreement)
Construction Engineering & Contingencies Escrow Amount
(10 % of C + E&C + Indirect Costs on Sum of Construction and E & C)
(Due 45 days prior to letting date)
Total Local Participation
Amount Paid to Date
~^^.
Amount Due
$26,454.60
$4,140.72
$s,27a.o7
$33,695.46
$38,969.53
$5,161.00
$33,808.53
,,^ EXHIBIT A TO CONSTRUCTION
AND MAINTENANCE AGREEMENT
FOR BRIDGE REPLACEMENT OR REHABILIATION
OFF THE SYSTEM -TENTATIVE ESTIMATE OF COSTS
SHARED COSTS
Control: 0915-15-015
Highway: Riverside Drive
County: Kerr
Governmental Agency: Kerr County
Estimated Costs
/'~
Contraction Costs {C) C=
Preliminary Engineering (18 % of C) PE=
Construction Engineering & Contingencies (15 % of C) E&C=
LOCAL GOVERMENTAL ENTITY PARTICIPATION
10 % of Preliminary Engineering (10 % PE)
10 % of Construction and E & C Costs (10 % of (C + E 8~ C)
$129,225.00
$23,260.50
$19,383.75
$2,326.05
$14,860.88
INDIRECT COSTS
Indirect Cost Rate (ICR) 8.52%
Indirect Costs (IC) on Sum of Construction and E?iC
Indirect Costs on Preliminary Engineering Costs
LOCAL ESCROW AMOUNTS DUE
Preliminary Engineering Escrow Amount (10 % of PE + IC on PE)
(Due within 30 day after execution of Agreement)
Construction Engineering & Contingencies Escrow Amount
(10 °k of C + E&C + Indirect. Costs on Sum of Construction and E 8 C)
(Due 45 days prior to letting date)
Total Local Participation
Amount Paid to Date
r'°
Amount Due
$12,661.47
$1,981.79
$2,524.23
$16,127.02
$18,651.25
$1,856.00
$16,795.25

Schreiner Trust Fund
Iio. 538, CO::iTiRMATI0I7 OF OBLIGATION OF SCHREINER ROAD FIIND TO PAY $40,000 $ ~ B REP'Df}. + $.
Thin 11th day of January, A. D. 1932, it appearing to the Court that the Trastees-of
the Charles Sohreiner Road Fund have filed with the County Clerk of %err County their oaatYr
matioa in writing of the obligation of said Sohreiner Road Fund to pay the principal sad.
interest of the $40,000.00 Road end Bridge Refunding•Aarra~a issued by Barr County Of date
Jh9nery 15th, 1931, nad it further appearing to the Court that same should be recorded is
the minutes of Lhis Court, end the County Clerk is hereby diraoted to eo record same ns f~
"TH4 STATE OF TEZAS,
COUNTY OF HERR.
TO THE B~ONOAABLE CHARLES REAL, COUNTY JUDOS, AND TO TH8 HONORABLE F. d. SARGSR, .
VIRGIL STOFtfS, 1PId. SAROER AbID J. A. PERIL, COUNTY COM6QSSION8R3 OF BERR COUNTY, TBSAS,
COMPOSING THE COtAdI33I0NER3' COURT OF SERR COUNTY, TEZAS, AND TO Tf~IR SUCCESSORS IN OFFICE:
.~'` Concerning that certain obligation ezeouted on the 12th day of January, 1931, by
A. C. Schreiner, G. F. Sohreiner, L. A. Sohreiner and W. R. Sohreiner, ae Trustees of the
Charles Schreiner Road Fund, to your Honorable Body, in which we, acting as trustees trader
that certain deed of trust ezecuted by Charles Schreiner to ua end creating the Charles
Sohreiner Road Fund on the 6th day of August, 1920, and in furthernnoe of the purposes of
said trust, did bind e~ obligate ourselves to Kerr County, Tezaa, as follows:
"If the County Cot~ieaioneas' Court of %err County, Tema, provides for the ezpen-
diture of, and does actually expand, during the gear, 1931, not less than Forty Thousand
Dollars ($40,000.00), on the conatruotion and repair of those certain public roads in %err
County, Tezas, within the Dounderies of Commisaionera' Precincts Numbers One and Four,
and particularly described as follows:
The Rarth Fork of the Guadalupe River Road above Hunt, Tezna, known as the old
%errville-Rook Springs Road; and
The South Fork of the Guadalupe Aiver Road above Hunt, Tezea, kuowa ea the
beakey Road; sad
On such other roads as the Commisaionera~ Court of %err County, may diraot upon ftu•-
thar order of said Court within said Conaolasionere~ Preoineta Numbers 1 and 4,
such construction and repair to be of a permanent character and done according to the beat
~~n6lneering praotl0ea.
Then sad Sn that event, we, the said Trustees, will pq to the said %err County out
of the CHARDS SC91tEINEtt ROAD FUND the principal sum of $40,000.00, with interest thereon
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at the rata of slz per sent per annum, said principal to be paid in ten equal ntinual iaet
~e^ts of $4,000.00 sash, the first of said installments to be paid on January 15th. 1932.
• and one on Januaryl5th of eaoh suooeeding year to and inoluding 1941, end the said interest
at the rate of aiz per oent per annum will be paid on the unpaid prinoipal on the 15th day
of ]Ltly sad on the 15th day of January in eaoh and everp year ea long ea Bay prinoipal is i
^~ unpaid, the first interest pepment to be made oa the 15th day of July, 1931."
Re, the anid Trustees of the Charles Schreiner Road lrund all and singularly, have
dulp inquired into and affirmatively find that your Honorable Body, noting for nad in bshaifi
of Berr County, Tszea, has ezpended the saLd Forty Thousand Dollars ($40,000.00) for the pn
poses and is the manner provided for in the aforesaid obligation and in atriot oomplieaos'• ii
with the anid deed .of trust of the Charles Schreiner Road Fund, THERBFCRtB, ~
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Re, the said trneteea do hereby reoognlze and oonsider the ooatrnot on,the pert of:.
Eerr County fully performed and do hereby beoome bound unto and to pay anid gsrr County oat
of the Charles Sohreiner Road Fund the principal stmt of Forty Thousand Dollara.($40,000.00),
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•ith interest thereon at the rate of aiz per cent per annum, said principal to be paid is
? tan equal annual installments of $4,000.00 eaoh, the first of said installments to be paid
on January 15th, 193E, end ore on Tanuary 15th of eaoh succeeding year to and inolnding
1941, and the said interest at the rate of-aiz per cent per annum Bill be paid on Lhe
~ unpaid principal on the 15th day of July and on Lhe 15th day of January in eaoh and every
year es long as nay principal is unpaid, the first interest payment to be made oa the 10th
day of July, 1931.
RITPTrSS our hands, this the 21st day of December, 1. D. 1931.
~ (SIGNED) A. C. SCHREINER
G. F. SC$Id;II~R
' L. A. SCHRBINER
fl. R. SCHREINSR
t
TRIISTEES, CHARLES SCFLREINIER ROAD Ftil~."
Filed Deo. 21, 1931'.
i Jno. R. Leavall, Co. Clerk,
By R. A. Lochte, Dep.
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