Id ORDER N0. ^c58.?~Q~ APPROVE THE AMERICAN EXPRESS TEXAS INDEPENDENT RGENCIES PROGRAM (AMERICAN EXPRESS CARDS) On this the icth day of April 1999, upon motion made by Commissioner Griffin, seconded by Commissioner Williams, the Court unani~ously approved by a vote of 4-0-0, participation in the American Express travel-related company program for independent agencies. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: L Griffin an'Y MEETING DATE: April 12, 1999 SUBJECT: (PLEASE BE SPECIFIC) OFFICE: Commissioner, Precinct 4 TIME PREFERRED: Consider and discuss the American Express Texas Independent Agencies program, aspin-off of the State of Texas program, to issue special purpose American Express cards for official, approved travel by county employees. The program is provided to counties and other agencies of government in Texas at no cost for the cards or administration. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Commissioner Griffin 15 minutes Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. 03/28/1999 10:08 THE AMERICAN EXPRESS CORPORATE CARD PROGRAM Employee: Please complete end seed to Program Administrator Complete form sad send to: American Express p o. sox 5gea15 Phoenix. AZ 85o7s or faX CO 6oz kgz-gBi3p e i 6028433375 VICKiE WI~LIAMS PAGE 03 Application for the American Express Corporate Card Name ~; you would like ft to appear on Iho Corporate Cud (70 characters onlx inclsu!vy spaces) $liltng AddtesB (10 characters only; lnclading spaeea) ~. - - - - - ~! ~~ City (17characrerrowty, inciadingsvaces) - - - ~ - - - State Zip Code IIOme,A,ddxsas fCf diJ~'eren7 than billing address) ^.~. City (17 characterr only, inctudirtg .reacts) ~ - - - ~ $~ - - ~]p COd! Social Security Nttlmbe[ - ~ ti $oaintese Phone Ntambe[ _.. - - .~ Homc Phone Ntaanbe[ Employee ID Ntunbe[ (/0 characters onlyj Coat Center NumUe[ (10 characrera only] Empbyee'8 Signature Please read the Agreement befo« cigninQ. pet! >;y signing above 1 tadicste my accr:ptana or the reams ao4 con6tions of the Aarxment. 3 7 8 2 - 7 _ _ _ _ _ - _ _ _ _ _ B891C COntttol Namlter (pltaxFu out or appliearion processing ndl! be de/aytdj Caupany Name (20 cluraclera onlri incfadfng spaces) ~ - - - ^ - X AU1tlOI'iZing gtwtere'a Please read the Agreement before signing. ()~! PRINTAathorizer's Name Title ~. ~ Phone Numbe[ "All apglicadona squire a aignate.e (e+mF A tillel of an tuthoriacd Canpsry Repreeemadve or Program AdminiSnator to iuoe • Corporate Card. OUR AGREEMENL TAe Applicant and the undersigned Company, through hs euthodxing olicav. (a) reque>t that a Card be Issued on the Company's uwunt to the AppUeru, and roJ authorize tM racdpt and eschange of credit laformation on both the Applicant and ti:e Company, antl (t) a rse to W ppund by Ne terms and Gondttllms of the Agreement(}) received with each Card CAgnamani'~. The indivldtti~Appllcant (a} authorizes Amerlfen 6cprtss to notify the Compmy it American Express decides to decline this applic- tion, (b) aB«es to use the Csrd lasued In connection with a buaintss account opened In the Comynyt name, and (c) agrees to Ix liable Iqr payment of all chugtS. [o the Grd in arxardance with the terms of the Agreemrm. JUI apptlcaNOn> reaart caumarslgnsturt of an wihod:ing officer at the Company to authorize iswanct of the Grd even if the same individual sigre ttrioe. il'RE MUST BE INDIUTEO, Paymera For charges on your Cud aeoouM is due in full upon rtceipt of yow monthly saument. ff an amount is past due for Ma billing cocks a delirpuency aastssment of Sao or s. % of Hie seriously depnquent amount. whichever Is ertatec wig be added exceW as provided txtlow. If an arraunt Is Dnt dw Wr three bflUn`` cydes a QellnquMry assessment of Sao or z.y% of aU past due amounts, whichw- u Is grate, w011 be added eacept as providcd below. (7he amouMS indicted txtlow wall ba assasstA in the 6tates indicated in Iku of the amouma set 4onh above fNchlpn, Texas >•s96; Atlsslsflppi, g«ater of f; or a.SS~ (f;a maximum): North Oatsota to;9G: yirglnk z.s%; Messschiuefb t.;% of seriously drlmquent amounts only) Court costs plus attorneys kes of up to a;',6 n4 the then unpaid belenar o/the Card account mry W added M our auount if tot must « hr it to an attorney kr coaection. applicant hereby represents that the Corporate Card wtU bt used far Ousfiass Or commercial purposes. ~orporaEe -ervices ®1996 American Express Travcl Reined Services Company, lac. 96000 ~Ni 93/28/1999 10:08 6828433375 Agreement B®tween Corporate Cardmember and American Express Trave# Related Serv#ces Company, inc. ~JICKIE WILLIAM5 PAGE 01 TRAVEL REIATED SERVICES M Areretlwn ~aPrH CCA.50002 VHelcorns tv M>teritasn ExprosaQD Corporate Cat,>imemberohip Wad Gas Agtsertlent G,orrouplrly tore ynu slgn or uoe the eatolosed Arnerirrorl Ctapofate Card BY aigning~ ueing of aocaplGlg G» t7oipaate Catd, you wql be aprMinA vrAth w to ~Y thirq wAlbn hero, Your use of lire Corpor4te Cold wiM be 9~d by thk pplaerrlant. If you do not vWsh to be bound by thin Agresrrbnt, nut fhe Corporate Card in haN and rerun ihs pieces to ua. H you do sign aw Corpo-a6a cant you ahoWd rat rse h bedars Gra valid data or after the a+rpirauon dab prirrbd an lha faze of dte Colgaab card. 1) Detinltfot~ts As you road this AQfeanlerrl, rortwmbw that tats words You. Your *x Corpontp Carrlnrembar mean q» parson named 01f the erldoroed Corporate Card. The vr0lda. we, our and trc rater to AmericwT 171etw1 Iteleted t3ervioes Canpsny, inc The wad CottpanY meats tlN en6gr in wttoie name the A~aunt is opened and .Arose ttanw tlQpeaas, th moat initartcas, an tie Corporate Call tattler your rwrtre. A oatd issued to a Corporate Canltwrrter is oellsd a Cotpaats card. 2! Use of t`,orparab Cards You agree to uw the Corporab Card for busirrw purposes In aoaordanae vritlt cbrrperGr pdicy. No c?rer person is pemnlrod to uia This Cnrpotabe Card for dhargas, irf4ahT'pAiorr Cr for any other roeecna. Snendinp qml may be i~d a ~ t ~dlectation of either al the roquest Your oorupenY Amertan F~rois. t9laWd gait Card aocoutri be etlbject b aWarrd^ ing Ilmke, you vrtq be nOdlled in writing. You ages that you afq not tsasll or reNm fx a cash rsfur-d any goads, Gdcels or swioss obtained aMh the Capaata Card. Ob~OUdy, Y~ ~Y return any Item or Ticket to an asladlstarlerlt taxaring the Corporate Card for caedit b your assort, N Grata estabiblarwnt permits each reeuna. Wa reserve Ule right io deny authorpation for any ollw+ge. 3) Chatges NI amounle charged to an aacamt, Inducgng, wGhrxit Ikrtitetion, purrGraaea, cash adrenees. trevNara cheque erroaitatierrte and any ara,uW Corporate Card feea~ ~ t ~~u~ ~ , Yoe tlrla Agrrernwrt. Charges have evidanoed en Intent (0 lnaur a Charge repardleae Of whe>ber you have aipred a Ctoargs form. 4) Charges Made in Faroign Currencies H you incur a Q~erge m a toraign currency, it will be converted Intc UNted Steles dollars on the dtb it is prooeeeed lyY ua a our aperda at a rate set by ui btNad an en Interbsrrk, touriM ar ~aArere tagrired c~ornrertjid b/ oorrrran canters, teach seas r alrgrras, wiU1 be np~ reoee tab carriero rrie. ~) L.iabifity You as kle Corporate Cardnrernber are reapot>,Ible for all Charges b'lled b your account AM business Ct-mgsa are to bo rreported to COttlpany for exparlae report prooeasilg in acoadenoo with Comperhr pdioy. Aq bugtreis Chargae tagled io the Carporete Card wtrieh are reinb:rrosblrr by Itre Conpeny vela be paid by Ycu or P~ directly by Company rardar the Companyrs manse t applkeble b you. You, .ae qhe Corpaate Oar~rrember, are account abls for airy roarlkxasentersb and apes b remit tlrr~, ksrds b us ~mbut a paNrrax~ by the Company. ToJ iha e>dinr that you, w the Caporab Cardtrtember, tall to traror any of Mre oWigsGata under this Apraerrrent wa resave Mle right to coged ttra amount or each chepee drreotly from you. 6! Psymenb Payment for all Charges to due hnrrrarliatery upon receipt of the Wlgng otatemertt ura nreil to you. You moil nogty us imnardatery of pry Cherlge In your bilgrtp address. You must pay us in U.S. our- roncy, with a dtatt or a cheGt dravm on a U.S. bank and payable In U.B. doflars, or wNh a negotiable insGtrrrenT ptprable in U,8. dogars and dwl+~ts ttrough the U.S. 1Jeitkirrg sysbrn. Ii we dooide to aoo~t payrra3rtt rnacN in sane ath•r farm, Your payrtrent a+Mt rat be gedi u11ti1 it ii converted into one d the i0rrne daiorrbed above. tNe tray d>a'fN Y~ a"Y coW we irtax in oornrarling Your payment. !f arty payTnent made on your account is not horrorad for its hrll amount, wa may chergs You< accaaR S25 to cover oollecflon costs on Grert payment, rarlaas otlr.rwise previdad try lire lave of ycrr jurisdiCticn. IIVe rrriy a0cept Iota payments, partial PeYm~ or ~ paymenk marked w being payment in itdl a ore being settiament of ary die- pule without beirrg arty of our rights ul'Ider grin Agreement or under ttw law. N ws accept sudl pigments, this dose not rrvUan we agree to drarrge Cris Agreetnsrtt in any wry. You agree b pay all court oohs plus aNornetis fees d 1591 cf the then unpaid balance 8 we must refer your aocourd to an aGomey who rs rwt our enptoyee, arbject to the law of your judadiction, 7) Late Fees tfYe wlq send you a biAing atabemont at the end of eadr btlang peo- od (ir-lervals d approximately one month). EaoA biltng statement wJl identify a 'Cloeirq Dats° which b the cubit date we determine for Inollxilnp Charpee and psymerttb tot' tlrat baling period. M Charges on a bigfng gatemerrt ranain unpad, >ea they assess a late fee. The amount d ti1e late Tee deperals on tt-e length of lime your acoamt htu ronritrted utpaid and the irddaes to vArktr your btu W se1n. l.rAe feet wfll accrue as iollawe: A, It any anrwilt totNiing moro than 35o.g4 is unpaid for two bigic>D periodrti 1hM Ute late ise wflf be the grsader of Sts or 2.75910! aq amotnts uhpaid fa at IeaK one billing p«iod B, If any etnpunt totdirg more than 350.00 is urgald for three a ntOre biging petlods, then ttrero wig be an irddtional lab fee of Ule greater or 315 or 2.7596 of ail rwmounts unpaid tor' at twat one bltiirlg period NotwiGtiebrtdinq the fa'egoln9, tM f0garring late fees wig be atgessed in GN togowtnQ t5febs in Ilan 0i the ernwrrta Stated above: Mid>igan 3 Tex. 1.596; Mississippi, greater of S5 or 03/28/1999 10:08 6028433375 ~ 75lIr ~ ~edmtxn); NoAh DaiwtR 1.769; Viglnla, 2.75c16 of arrtorults carpald to ttro cr tttoro dlNng pedade. Fa Nte purpose of oeloulaurg ddingrta+cY ~. we vM mounts awed for wnual Corporate Ceid account tees or arnorxtts . >d ba rspalc b us for }rwunrnoe urrx, paNnquertoy > rrwnle wNl rtotlYAeed the alaxlnaan ~ by ~. 8) Problems wtth Goods and service ~i~ ~ It you haver am+ ~ P~~ or d~apcRes martlly atetarrrartt, You should Contact us Imnledately and we wiN take MI raeaanahle sod appropriea sbpa ro Pam ~ irdorrnadan yq„ request or to ratrohre trout depute. Hw+aver, unless requhed hY law, tlra ere not ~ any preblertts You tWe wiUt arty y~~ a services You dterge an the Corpaab Card, and, ~ you ire a dispute with an s>ltabitahm~erd hrxtainp the Corporate Ca4 PM1MM tract be Inds artd ti-e dleprRe ssmed M eeabNsh++ent. We wii rat be ~ ~ o~ problems You reireee to honor tf-e Corporatb may treVe sMtr aueh aeeblekn-ertc. ti} t ;orporatbe express CashlCorporate Trawlers Cheques You may qa able tD enroll in itn Ezpreas Cash Preprem to obtain ~r ar Arnerloan 6sptrsaarD Trerwiees Cfre4rMtt et ATM dlspeMhg ntaoNrws and enreq in eta Corporate Travelers Cheque progr+m to ot>min tiaNekcs d'regrres. tNe wii have a separate a9reertbnf with you oorawnlrrtl ua of the colponRa Card in oonneatiart with arch 10) Insurance ff you use tJre Card to buy insurance, you give us prrmleriwrt to Pay preMuos for You when duo end apn. to WY ue In aooadMlos witll rtes twn>s d thla Agreenrerd. You must taN ua in writing x you no longer wiatr ue b pay pemkmra tar You. R Your CACporatt Card aococalt b oaroded, vre vtA slap Paying pramiurre for you. 11 ~ Lost or 5taen Cards You agree to notlly ua irrarrediatNY it the CorPonlte Cad is lost ar stolen ar if you enraged It la being used vviltroul your permlbelon. 1Z) Renswai turd Replatsernent Cards Your Cdporaa Card aocauM wIM be valW tluocrgh Ute ~~ cafe prlrtad on the taco of Ute Clrtd. BY accepdnD the asuartee of fits Corporab Card You era ropueatirg. us to issue you e rsrtewal or replacarnertt Crnporate Card baron the amerrt Cpporaa Caro explne. VMe wUl bit rr~ier+l c i Cards ur>xll You oontlnw to asue renewal or replace or pre Comptrtry taus us ro atcp. 13) Changing this Apre»msntlsanafits and Servlcss at nny time. We will 1Ne have ihb right to change this Agreement nobly You of cry Cirarge6. YVe oorrarder that you have e a r otrengere N you keep yr ue the Carporaty Cold alter You Eby cutting arparate Card 6t~tralf and reXrrninG the parts m ue, yYe wN theh rshnd a pro rata portion of ltte annual Corporate Card fee. You wit atiN be reepcrtei!>le for ei Ctwltpee made before you temtirtatd the Agreertwnt We reserve the right ro add, modN or delete any berretlt a service otlered vrith the ca~pa,aa c~ra n any nr~ widtout nofoe ro you. 14) The Card Retains Our Prop~rtyl CilnCrlleltion Caro at any time with Wa cart reNOke Y'ou' right ro use ttte Corporate or wttitout came and wittaut giving You notice. K we revoke the llICKIE WILLIAMS PAGE 02 Catpotate Caro wltiwut douse, wa will reh>r~d a Pro rata portion of rho annual Corporate Card tea. We may Net rwwked Corpoats C1aq aoovutt numbers in our ' ~ 196aC' n ~~ b Card tholfie H>for:n ealehtiehrtNnt9 honoring arparat Corpaete Ctro iswed ro You hoe bean r'eYOlced ar canceled, If ,~ rvV0lce the Corporate Card or ii eupires, You must return it to us upon our request. area if tfre ContPenY or an estebNsirrtent tfrat aonepts the C«paale Card asks you ro ararendar an uw rte Cogrorale CaC~~C~ ec~it+ed or alearYd has been revoked. 15) Cre>edit httorntstioNTeitl~phocte Monitoring You aulhorQ,e ~ tc make whatever gedit inquires we they debut eppropriab and obteln end aurclwrtge arty k~formation wa may receive in the curse a suds irtvadigeNon with ou alfllates. VJe may aslr crefi reparNnq agendas for terports of Your' irrdividusi oredR hutlory. Upon request, we wit tall you vMetltar an mdivWual repot was tvgclasWd and the name and address of the agency That lcrmiatred it. Your perbmleraa under this Ppeament mar be reported to aredt reporting agencNa. R You t~ ~ CorPOtatet~funt iron a credt reporting egerrey lhaooraa6e, Y'~ ehoWd wri0e ro us at title foiauring addrsaa and idtrntify the epedAC irtrontlsttiett Yqc t#eve a ktacaeeta: paneriean Credit Btrtvrar UMt, P.O. Sox 787f, Fl. Lauce+dale, Florida 7t371. You agree ttwt vre nYay monitor talepttone care between You end ue to arrears the quaNtY of the ciratcrnar servlcs we prcends- 16) Privacy Act of 1974 Notification CaP~~ CF ~ be aooeptedr art Gen3Mn~ Federal Ceaverrrment agencies ~ ('Agendes~. As 1Mftlt Card trertseatlona at ognmerctel esmbliahmenta rrtarr you choose , to use your Corporate Card at ar- Agetrwy odmin Lirarye Ydonndon is rrerreasastty adlec8ed by Mmtican ~~` ~~ intamtation tram Card trartsaotiorra at agendas may Ixa ued for praoe~g Clrerges and payments, bAltng ~ nd eon ~ ~~ a des. aggrege0ad foT raporUr>Q, ~a Addtiord 'rolAkle Uleti' of Che+D® Infortrrrliion by Agendee ass published perrodbeily in the Federal Register. 17j Governing Law This aaeen>ad is gowrrred by the taws at the gate of New Yarfc. 18) ReinstatarrnaM FN for Cane3eisd CerdmtsmHsr Accounts Subject ro epplicede Law, ww may dsage isree !o prOeeaa requests by You tiD reilrts