1 2 3 9 5 6 7 8 9 10 11 12 ,~-- 13 19 15 16 17 18 19 20 21 22 23 24 25 ~-- 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 I N D E X PAGE Visitors' Input Mr. Charles Hagemann 3 Commissioners' Comments Commissioner Griffin 5 Judge Henneke 6 Aooroval Agenda 1.loZSBbOPay bills 7 1 .2 Budget Amendments .tS86/, .2SYL~,.1SpL.~ .7sg`y,,?S?6S 7 1.33.s'86GLate Bills 15 1.9BSF67Approve and accept monthly reports 15 Consideration Agenda 2.1a7.~6¢Proposed improvement to Rustic Hill Road 16 2.2~"~'e-Emergency road repairs, Precinct 2 19 2.3o23¢b9 Final plat approval - Vista Ridge Subdivision 29 2.4.25Y7~4-month contract for custodial/janitorial work 33 2.6.~e~-Flagpole & flays for Ingram courthouse annex 39 2.7 ,1Sf(7/concept plan for Flat Rock Lake Park 92 2.8.15871 Clearing brush in Flat Rock Lake Park 58 aSlt 73 2.5,2,~7J/Constitutional Amendment permitting prayer and Holy Bible to be used in public schools 62 2.9,tSP7vrResolution - participate in Cooperative Purchasing Program of GSC 70 2.lOS3Y7LLetter to S. TX Judges' & Commissioners' Assoc. inviting them to Kerrville for 2001 convention 71 Action Agenda 9.1~g~7Action as required on matters discussed in Executive Session 77 Reporter`s Certificate 79 ,.. 3 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 On Monday, May 29, 1999, at 9:00 a.m., a Special Session of Commissioners Court was held in the Commissioners Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S JUDGE HENNEKE: Well, I'm glad to see everyone here this morning bright and early and eager to get started, so why don't we get started. It's 9 o'clock on Monday, May 29, and this is the special Commissioners Court session for this month. Commissioner Griffin, I think you have the honors this morning. COMMISSIONER GRIFFIN: Yes, and I'd like to introduce Dr. Bill Berry, who is the Lay Leader of the Hunt United Methodist Church, and will offer the prayer. (Prayer and pledge of allegiance.) JUDGE HENNEKE: Thank you. COMMISSIONER GRIFFIN: Thank you very much. JUDGE HENNEKE: First order of business is the Visitors' input. At this time, any citizen wishing to speak on an item not listed on the regular agenda who has filled out a request sheet can come forth and address the Court. We've had a request from Mr. Charles Hagemann. Mr. Hagemann? MR. HAGEMANN: That's me. I wanted to -- I'm Charlie Hagemann from 196 Tall Timber in The Woods. And back about, I don't know, two and a half years ago, I approached 4 ~. n L _ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 Leonard about fixing our roads out in The Woods, and I'm going to complain he's never fixed them. No, I was just kidding. Anyway, Leonard at that time told me that -- that he had a schedule, and that The Woods was already on his schedule, and the schedule looked like two years -- it would be two years if everything went well. Being in the maintenance business for about three decades, I was really impressed with the fact that a government agency was going to tell me that my roads were going to get fixed, you know, in two years. Well, it turned out to be exactly that; in two years my roads were fixed. The crew moved in, did everything just perfect, and under my watchful eye. I was -- was watching them; thought I would dig that Aggie a little bit, but we -- everything was done and the crew was outstanding. And I'm sure with you guys' budgeting, Leonard's knowledge and technique and management of those people, we got our project done in a timely and very professional manner. I want to thank you. JUDGE HENNEKE: Thank you. COMMISSIONER LETZ: Thank you. JUDGE HENNEKE: Thank you for coming forward. We appreciate your comments. MR. HAGEMANN: (to Leonard Odom) Give me my money. MR. ODOM: Judge, honestly, I didn't know this was 5 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 happening. Just one of those spur of the moment deals. COMMISSIONER BALDWIN: Sure. Sure. Right. Right. MR. HAGEMANN: No. No, in fact, I was very pleased when Leonard walked in the door. I thought, Oh my god, I thought I was going to have to say this without him knowing it. MR. ODOM: Without me knowing it. JUDGE HENNEKE: Thank you. Is there anyone else who wishes to address the Court at this time? If not, we'll move into the Commissioners Comments. Buster? COMMISSIONER BALDWIN: Sir, I do not have any, thank you. COMMISSIONER WILLIAMS: No comments, Judge. JUDGE HENNEKE: Jonathan? COMMISSIONER LETZ: Nothing this morning. COMMISSIONER GRIFFIN: Well, I have some. I would like to just pass along the good word on the -- the recent results in the State track meets and other athletic events from -- from the Ingram Tom Moore High School point of view. A special congratulations to Karen Honea. In fact -- am I saying that right, Honea? COMMISSIONER BALDWIN: Honea. COMMISSIONER GRIFFIN: Honea. Karen Honea, who won the Class 3-A championship in discus throw. The Ingram girls' relay team in the 1600 meters went in in 6th place and 6 .~. . _ 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 came out in 6th place; didn't lose anything, and did a great job. And in the State tournament in golf, the Ingram golfer -- the boys' golf team finished third in the state. So, just a super great week for Ingram. COMMISSIONER BALDWIN: May I add something to that? COMMISSIONER GRIFFIN: Yes. COMMISSIONER BALDWIN: I'm excited about it, too. The golf team -- I think the whole team will be back next year. And what I find interesting, the Honea girl that won the State discus -- I think discus -- COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: -- in Ingram also won the girls' discus championship last year. COMMISSIONER GRIFFIN: Right, this is the second -- COMMISSIONER BALDWIN: Two in a row. COMMISSIONER GRIFFIN: Two consecutive years. Good news all the way around. JUDGE HENNEKE: Good. Thank you. I'd like to congratulate Paula Rector for having graduated from Leadership Kerr County last week. I think it's important that key people in the County have the opportunity to participate in that program. I know I've done it. I know Barbara Nemec has done it. It's something that I certainly encourage all of us who have the time to do. It's a wonderful program and it broadens your exposure in the ,.~. 7 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 community and your ability to work on behalf of the citizens of Kerr County on a broader range. So, even tho~igh she's not here this morning, my congratulations to Paula for having completed this 8- or 9-month process. Without any further ado, we'll turn to the an approval agenda. Bills. Does anyone have any questions or comments regarding the bills? COMMISSIONER BALDWIN: I have none. COMMISSIONER LETZ: None. COMMISSIONER GRIFFIN: No. JUDGE HENNEKE: If there are no questions or comments, I'd entertain a motion to pay the bills. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Moved by Commissioner Letz, seconded by Commissioner Baldwin, that we approve the bills for payment. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) ~ JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget amendments. Tommy? MR. TOMLINSON: No. 1 is for the 216th District Court for moving 5167.74 from -- actually, this is the jury fund -- from Miscellaneous to Court Reporter Expenses. 8 ~_ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 You'll notice the notation on the bottom of the bill that we have to pay, less the amount owing to Kerr County. So, in order to pay this bill from the line item, we need to make that change. JUDGE HENNEKE: Any questions about Budget Amendment No. 1? COMMISSIONER WILLIAMS: So moved. COMMISSIONER LET2: Second. JUDGE HENNEKE: It`s been moved by Commissioner Williams, seconded by Commissioner Letz, that we approve Budget Amendment Request No. 1. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. No. 2? MR. TOMLINSON: No. 2 is fox the Auditor`s office. I will have a -- a new employee beginning -- starting work on June 2. I will need a bond for that person, so I need to transfer $138.50; $92.50 to Bonds, and $96 in Postage. I ran out of postage; I need $96 to finish the year. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Moved by Commissioner Letz, second by Commissioner Baldwin, that we approve Budget Amendment 9 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Request No. 2. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMI,INSON: No. 3 is for County Court. This is proposed by Judge Henneke to -- to transfer $500 from Office Supplies into Probate Seminar line item. COMMISSIONER BALDWIN: So moved. JUDGE HENNEKE: Any questions? Moved by Commissioner Baldwin, seconded by Commissioner Letz, that we approve Budget Amendment No. 3. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) COMMISSIONER LETZ: Judge, I have a question on that. Are you going to more schools -- more schools this first year than you plan to next year? JUDGE HENNEKE: Yes. I'm -- there are some required -- there was a required school in Lubbock for a year -- for a week; it felt like year, but it was only a week -- which really wasn't budgeted for last year, because at that time the Judge didn't have to go to it. But that took a real chunk out of my seminar budget. Yes, I have to go to more this year or am attending more this year than I will in the 10 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 future years. COMMISSIONER LETZ: It would make sense. I mean, it's the first year. JUDGE HENNEKE: No. 9? MR. TOMLINSON: No. 9 is for the Law Library. We have two bills, one for $920 and the other one for $4,960.85. We have an unexpended balance in there of $927.61. That's -- that's the extent of the budget for -- for the books in the Law Library. In order to pay this, we need to -- to move $9,953.29 from Surplus Funds into Law Library. There are -- there was -- like, there was approximately $10,000 in Surplus at the beginning of this year -- of this fiscal year, so there are sufficient funds -- cash, I'm talking about cash -- in that reserve to do this. JUDGE HENNEKE: Is this going to cover us for the rest of the year, Tommy, or -- MR. TOMLINSON: Well, I talked to -- talked to Linda prior to writing this up, and -- and I think with -- with the revenues that we get in monthly, and her anticipation of any more -- of any more bills of this size the rest of the year, she -- she thinks that that will be -- we'll be okay for -- until October. She tells me that -- that the Legislature has approved a bill; it's before the governor right now, to raise the law library fee 510. I think it's from S25 to 535, so this will help -- help that 11 ~-- 1 I cost. 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: Two questions. The $10,000 reserve, is that in this fund? MR. TOMLINSON: Yes, that's in this fund. COMMISSIONER LETZ: The other question is, I can't remember -- I know that we were planning with this courthouse renovation project in long-term to get away from books and go more into a computer system. Is this -- we haven't got there yet, to where we're getting away from books and going to computers? Or I can't -- I really can't remember where we were on that. MR. TOMLINSON: I just -- as a matter of fact, I just visited with -- I've just come back from an institute for Texas Association of County Auditors, and I visited with some peers about this very subject. And their -- their experience is that it does save some money. If -- you know, if you have -- if you have the ability to control the use of those computers. If you don't -- if you don't have that ability, then you're subject to some problems, because you have computers just out in the public without any supervision of some kind. Then you do have problems. But, I mean, there are -- there are costs to renewing those -- those updates on C.D.'s as well as -- COMMISSIONER LETZ: Right. MR. TOMLINSON: -- paper, but apparently it's not 12 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 as great. The cost is not as great. COMMISSIONER LETZ: Is this something that we've discussed, but we haven't budgeted anything? MR. TOMLINSON: We have not budgeted. COMMISSIONER LETZ: All right. COMMISSIONER BALDWIN: Been talking about it a long time, many years. COMMISSIONER LETZ: Well, I know -- I mean, we do not have a place where we could put the books any longer. I mean, upstairs there will be no room for books. JUDGE HENNEKE: My guess, without talking to Linda, is these are not books, per se, but updates. COMMISSIONER LETZ: Right. MR. TOMLINSON: They are from West Publishing and are updates; that's what they are. COMMISSIONER LETZ: Well, because of the loading, we can't put books on the second floor when we're finished. They have to go to the basement if we keep them. COMMISSIONER WILLIAMS: I move we approve the budget amendment. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Moved by Commissioner Williams, seconded by Commissioner Baldwin, to approve Budget Amendment No. 9. Any further discussion? If not, all in favor, raise your right hand. 13 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. No. 5? MR. TOMLINSON: No. 5 is for the jail. It's a request from Sheriff Kaiser to transfer $26,980.61 from Jailer Salaries to Part-Time Salaries for jailers. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. COMMISSIONER GRIFFIN: Just a quick question on that. The part-time salary is for part-time jailers? MR. TOMLINSON: That's correct. COMMISSIONER GRIFFIN: This is really just sort of a -- MR. TOMLINSON: This is a housekeeping amendment, is what it amounts to. COMMISSIONER LETZ: Does -- and I know we've talked about -- I can't remember if she's changed the way -- at one point, she was -- everyone that got hired, they got part-time for a while. She's still doing that? MR. TOMLINSON: She still does that. It's -- until they're certified. COMMISSIONER LETZ: Right. MR. TOMLINSON: They're paid as part-time. COMMISSIONER LETZ: All right. 14 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 JUDGE HENNEKE: Moved by Commissioner. Baldwin, seconded by Commissioner Williams, that we approve Budget Amendment No. 5. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) COMMISSIONER BALDWIN: Before we go any further, can we turn up -- I can't -- there's this roar in my head. I -- I don't know if it's because I had a birthday the other day or what, but JUDGE HENNEKE: Well, I'll just tell everyone that they're doing, obviously, work on the Annex which cannot stop. They're putting piers in place, it's my understanding, for the new walls, and once they start, they cannot stop. So, we're going to deal with this for a couple days as best we can COMMISSIONER GRIFFIN: Judge, you might just mention that this microphone -- if whoever's at the podium will get very close to the microphone, it will pick it up quite well. It's just -- it's a very, very unsensitive mic unless you're right up next to it, and then it's very good. But -- and we overdrive the amplifier if you try to crank it up much, so just speak right into the -- JUDGE HENNEKE: All right. 15 .-. 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER GRIFFIN: -- thing and it will work. JUDGE HENNEKE: Any late bills? MR. TOMLINSON: I have one late bill from Beulah Byas. It's presented to us by J.P. 1, to pay her for some temporary work that she did in his office for 5168. I need an approval from the Court to write her a check, a hand check for that. COMMISSIONER LETZ: Is there money in the budget? MR. TOMLINSON: Yes. COMMISSIONER LETZ: So move. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Moved by Commissioner Letz, seconded by Commissioner Griffin, that we approve the late bill presented by the Auditor. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. At this time, we'd entertain a motion to approve and accept monthly reports. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Moved by Commissioner Letz, seconded by Commissioner Griffin, that we approve and accept monthly reports. Any further discussion? If not, all in 16 ,--, 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22. 23 24 25 favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. The first item on the consideration agenda i.s Item 7..1, consider and discuss approval of proposed improvement to County standards of .9 miles of Rustic Hill Road and acceptance of the road for County Maintenance thereafter, cost for the improvement to be paid by the affected landowners. Commissioner Griffin? COMMISSIONER GRIFFIN: Yes. This item addresses four-tenths of a mile of Rustic Hills Road in the Rustic Hills Subdivision. And for those of you who may not be real aware of where that is, it's just about -- it's out -the south fork of the river on Highway -- off of Highway 39 about opposite Casa Bonita, up the hill. When the subdivision was put in, this four-tenths of a mile of road was not put in to County standards, and there was a note by the then County Commissioner that -- that the road would not be taken into County maintenance until the road was brought to County standards, as existed at the time that that decision were to be made. Based on that, the landowners have agreed that they will raise the up-front money and have that money, if we approve it, put in escrow with Roads and Bridges. Mr. Odom went out 17 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 and made the estimate that to bring that stretch to County standards would be $19,800. The landowners would raise that money up front. At that point, Mr. Odom would schedule it. It probably would occur in the next budget year for his planning purposes, which would be around October to -- somewhere around October-November. I do want to commend Mr. Pete Blommers, who's here today, for pulling this together with the landowners. They"ve gotten -- they`ve done a lot of work in making sure that they would put the money forward. I think this is the kind of thing that -- that -- where the people involved get behind it. And they've agreed to do their part, and now we just need to do ours -- to agree that we'll do our piece of the action. So, if there are any questions, you might do that first. Then I'll make a motion. COMMISSIONER BALDWIN: This would be something to be contracted out? MR. ODOM: Sir? COMMISSIONER BALDWIN: Would this be something that would be contracted out? MR. ODOM: Dozer work would be, yes, sir. COMMISSIONER BALDWIN: Dozer work would be. On the agenda here it says point -- 0.4 miles of Rustic Hills Road in the Rustic Hills Subdivision and the acceptance of the road for County maintenance thereafter. Are we talking about as soon as the roads get finished that we accept them as 18 .-. ~_ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 County roads? Or -- COMMISSIONER GRIFFIN: They will be. COMMISSIONER BALDWIN: -- do they -- do we wait the one year? MR. ODOM: No, sir. We'll be the ones that's building it, so it will be -- COMMISSIONER BALDWIN: Immediately? MR. ODOM: -- immediately. If you had a developer, they have to put a performance band up for a year -- or maintenance bond, I'm sorry, for a year. But under this circumstance, we're -- we're -- I'm sorry, I'm Len Odom. COMMISSIONER BALDWIN: Hi, Len. I'm Buster Baldwin. Nice to meet you. MR. ODOM: For the lady. COMMISSIONER BALDWIN: We've been around each other for years. COMMISSIONER LETZ: I think it's a great idea. COMMISSIONER BALDWIN: I do, too. I appreciate you doing this. COMMISSIONER GRIFFIN: Okay. Well, I would like to make a motion that the Commissioners Court accept the proposal that landowners raise the money, and then we'll -- we will have to reestablish a separate special account -- Special Project Account, I believe it's called, for those funds with the Treasurer; that Roads and Bridges will 19 ~- 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 contract to have those improvements done, and that following that, when the road's up to County standards, that we accept that stretch of road for County Maintenance. COMMISSIONER BALDWIN: I'll second that, if -- was all that a motion? COMMISSIONER GRIFFIN: That's a motion. COMMISSIONER BALDWIN: I'll second. JUDGE HENNEKE: Motion made by Commissioner Griffin, seconded by Commissioner Baldwin, to accept the proposal to improve .4 miles of Rustic Hill Road at the expense of the homeowners and accept thereafter said stretch of road for County maintenance. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Next item is No. 2.2, consider and discuss approval to declare an emergency and spend up to $1,691 to patch Shadow Ridge, Ridge Hollow, and Wild Cherry, and base-only repairs to Valle Verde North. Commissioner 2, Mr. Williams. COMMISSIONER WILLIAMS: Well, I think we've got another element -- another dimension of this discussion about what the County does and does not do with regard to fixing up deteriorated roads. In July 1998, Commissioners Court zo .-. ~_ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 approved a motion to declare an emergency and spend up to -- and spend $1,000 to patch Ridge Crest Drive in Shadow Ridge, which is a sister road to this one that's before you today. There is a map in your packet showing -- giving some detail about which of these roads it is, and it comes off of Valle Verde North, which apparently is a County-maintained road up to a certain point. And so about, oh, I don't know, a month ago, I had a petition that came from the 12 residents who live on Shadow Ridge, asking us to take some action. The road is in an atrocious condition; makes it very difficult for vehicles to ingress and egress that particular road. I asked Road and Bridge to give me an estimate. They went out there in March and they took a look at it, and they prepared a memorandum -- Mr. Odom did -- indicating that the cost of emergency repairs in this area would be something around $1,691. So, on the basis of the petition, on the basis of the previous Court action, and on the basis of the estimate of cost, I have this before you for action. Subsequent to that, however, Commissioner Griffin and I had a discussion about whether or not this Court has the authority to do this, and so 1 think we need to open up this discussion to determine whether it is we can or cannot do it, or whether we're sending out mixed signals in terms of what we've done in the past as opposed to what we're proposing to do today. So, I open up the discussion. I've got the -- the 21 ,~-- 1 2 3 4 5 6 7 a 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 item on the agenda. The roads are in desperate shape, and it's going to remain to be seen what we decide to do about it. COMMISSIONER LETZ: My comment is I think we do have the authority to do it. I think in an emergency situation, we can do it. I think we should do it in very limited situations. And I know there's -- several years ago, it was done once when a crossing washed out in my precinct before I was a Commissioner, because the school used that road, and that was a way to get it fixed instantly. Since then we have taken in that road for County maintenance, out in Lazy Valley. I don't remember the details of that, but generally when I, you know, I seconded the motion previously, I almost always give -- I guess it's a stern comment; that you're expected to take care of your own roads. Like I say, I do not remember the details of the order last year when the Court did authorize $1,000, but at some point, the residents of the subdivision need to take responsibility for their roads. We need to get them up to County standards and have them come to us to have us take the roads in, or they need to continue to maintain them themselves. There was another instance last year that -- where we -- I know we had the same situation; it was out in Precinct 9, I believe, and we declined to do it. I don't remember the 22 .-. 1 2 3 9 5 6 7 8 9 10 11 12 13 19 ]5 16 17 18 19 20 21 22 23 29 25 man's name, Buster, but i.t was a -- the gentleman had a child that had to get in for medical reasons into, you know, town on a regular basis. The road was in bad shape. And, in that situation, we said no. Unfortunately, I can't remember the details, but generally, I think the position of the Court the last two years has been not to do this unless there is an extraordinary circumstance, you know, or if the Commissioner of that precinct thinks there is a real good reason to do it, 'cause they're usually more familiar with the details. COMMISSIONER WILLIAMS: Well, the reason is pretty simple; the road is almost impassable in certain areas out there. And a precedent, of course, was set by the Court at an earlier action that was taken in 1998. Larry researched the law and called me yesterday; we talked a good bit about it, and I think he's prepared to shed a little light on it, on what the Transportation Code says. All I'm seeking to find out is, you know, do we have a unified approach to these matters when they come up? I think it sends -- we send out poor signals if, on one occasion, we approve certain circumstances of roads under these conditions, and then turn around and on another occasion or in another part of the county, and for whatever logical reason, we decline to do it. I think we have to be uniform in our approach to the matters, is what I'm trying to say. COMMISSIONER BALDWIN: I think that the question 23 ~~ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 1.7 18 19 20 21 22 23 29 25 here is the definition of "emergency." If. -- you know, if it truly is an emergency, I think that we -- we have the authority and we should -- I mean, that's our job, is to provide ingress and egress for folks in and out of their homes, so they can -- for medical reasons or whatever the reasons might be. If it's truly an emergency, you know, I don't have any problem with these kind of things. I don't know who decides whether it's an emergency; I don't know if that's the County Engineer or the Commissioner or whoever, but I think that that's the key. We don't go out and just fix roads for the fun of it, private roads. But if it's an emergency, I don't -- whether it's legal or not, I think we should be doing it. COMMISSIONER GRIFFIN: Let me take a slightly different tack on this, because I'm going to come out sounding like Simon Legree, I suspect, but -- COMMISSIONER BALDWIN: Like who? COMMISSIONER GRIFFIN: Simon Legree. He was a bad guy. But, at any rate, there -- there axe several governing factors that -- that we have to look at in this, and most of it's in the statutes or in our Subdivision Rules and Regulations. And I have downloaded everything off the Internet; Chapters 251 through 281 of the Transportation Code is all the law for the State that we have. There's also considerable interpretation of that that's been done in the 29 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 various law cites and that kind of thing, where it is clear that the County has no authority to maintain a road that's not in its County system. Now, in case of a natural disaster or a true disaster, I believe the way the statute for that, which is not in here -- I think the Judge can declare a disaster. That's essentially what we do with a -- with a burn ban, is we -- we, in essence, are declaring a disaster, and then the County does have the authority to -- to take action. If we had a -- a washout of a bridge or something and people are stranded, we can bring our -- our resources to bear to solve that. But, the law is very clear in here, and here I'd have to -- Rustic Hills, the four-tenths of. a mile that we're talking about, particularly in the upper part of it, is essentially unpassable. When my constituents first came to me and said, "Hey, we pay taxes; come fix our road," I went through the book and I said, "Can't do that." There are about four ways you can get the County involved in road maintenance, and I went through those four. They picked the one that suited their purposes the best, and went and did it. So, I agree with -- with Commissioner Williams that we've got to be consistent, but we've also got to be within the law and our own Subdivision Rules and Regulations. And, what I would -- I'm not making this as a motion at this point, but I think we need to get a legal opinion on 25 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 lust what we can do. And I would hope that in this case, because I think we can get that opinion pretty quickly, that we would defer it for -- to the County Attorney for a legal opinion on what we can and can't do. COMMISSIONER LET2: The other comment I would make on the precedent issue, I think the precedent's been pretty clearly set by the Court, in the last two years, anyway, that we do not do these things. The -- in Precinct 2, Precinct 3, and Precinct 9, I know of situations -- and I'm not sure about Precinct 1 or not, but I know we've had situations where we have required the landowners to raise the money for us to fix the roads, and in those situations they've worked -- they've done it. Either through, I guess, in -- what's the one in Precinct 2? Didn't they do a tax -- COMMISSIONER WILLIAMS: We did it in my precinct, Witt Road. COMMISSIONER LETZ: Witt Road. But the Lazy Valley was just done in Precinct 3, so I think the precedent has been very clear that that's the direction we take. And I cannot remember the details on what we did in 1998 on that motion. We spent $1,000 out here, but I think that was the exception, certainly not the -- the rule. I don't think that sets any precedent, in my mind. COMMISSIONER WILLIAMS: Well, I disagree in this regard, Commissioner. It does set a precedent. The 26 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 precedent is there's a precedent if we can or cannot do it; there's a precedent that we should follow or we should ban it. The Court did set the precedent. If we're in violation of the law, then that's something we need to take a look at and we need the County Attorney to tell us whether we are or whether we're not or what are the exceptions. Larry provided me a copy of the Transportation Code. Chapter 253 of the Transportation Code says, If the Commissioners Court of the County determines that the improvement of a road in a subdivision or of an access road to a subdivision is necessary for the public health, safety, or welfare of the residents of the County, the Commissioners Court may propose to improve the road and comply with County standards for. roads, and assess all or part of the costs for the improvement pro rata against the record owners of real estate property of the subdivision, and that talks about improvement means either construction or repair. I don't have any problem with that if that's a uniform approach that we take. I'll be happy to tell the people in Precinct 2 in this particular area, "This is the approach the Court's going to take, and it's going to make certain that it follows that approach from this point forward," if that's the approach, but I'd like to have the County Attorney -- I agree with Larry, let's have the County Attorney tell us exactly where we stand, what we can do, what we cannot do, and how we 27 r L_ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 can approach these people and make everybody understand what we can and can't do. COMMISSIONER LETZ: I agree with the request for the County Attorney, but on our most recent opinion we got back from the County Attorney -- I think, unless we give him a very specific situation, which we can here, I think he will give us a very specific answer to that one situation, and that doesn't help us on future situations. I think Buster's correct that the issue is what can we -- what is an emergency. And I don't think he would give us a definitive answer to that, in my experience dealing with him, and I don't -- you know, for every answer he gives, there's another one that he didn't think of. COMMISSIONER GRIFFIN: Well, there's -- if we've got his opinion on this case, in this instance, at least, that would give us some guidance on what -- number one, what the law is regarding these kind of things, and number 2, it would give us some idea of the precedent that we ought to set -- that this Court ought to set. Is this the kind of thing that we should be doing? What we can do, number one, and then if we can do it, should we do it? I think the answer -- that would help us if we were to ask for an opinion just on this one instance. COMMISSIONER BALDWIN: I agree. This is good. COMMISSIONER LETZ: That's fine. 28 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Unless Fred wants to give us one now. JUDGE HENNEKE: I don't practice law up here. Bill, are the people that are affected by this road, in your opinion, unable to raise the 51,600 to fix the road? COMMISSIONER WILLIAMS: I really don't know. I can contact each one of them and find out. JUDGE HENNEKE: I'm not asking you to do that just now. COMMISSIONER WILLIAMS: This is not exactly a -- a well-heeled section of Kerrville South. So, the question remains to be seen. I can certainly poll them and find out from them if they're willing to bear the cost, a portion for each of them, of 51,600. I don't really know. JUDGE HENNEKE: What's your desire to do with this? COMMISSIONER WILLIAMS: Well, I agree with Larry, that we need to know where we are in this issue, and some basic guidelines by which we can -- our actions in the future can be guided. And if the County Attorney can shed some light on it for us, provide us with some basis, I'm all for it. Wherever you are, Mr. Motley, it's coming your way. COMMISSIONER GRIFFIN: I might add -- I might add, this County Information Bulletin, which I got from -- a copy of which I got from Roads and Bridges, is -- has probably as good a rundown overall on what the Counties -- what the law •-- 29 1 2 3 4 5 6 7 8 9 10 11 12 r 13 L- 19 15 16 17 18 19 20 21 22 23 24 25 says about what Counties can do on roads and that sort of thing, and I'll get a copy of that to all the members of the Court so you can have that as well. It's got some good case law citings. It's got -- it's got good layman's-term rundown of everything that supposedly follows. COMMISSIONER LETZ: My last comment is, I don't know how this affects David's -- the request to go to David, but a lot of times when these come in, the -- the decisions have been made, it's my memory in the past, on ambulances, Sheriff's Department and things of that nature. So, I don't know how that needs to be incorporated in the request to -- to the County Attorney, whether that has any impact on the decision, which is not a road issue, per se; it's more a -- a health and safety issue. COMMISSIONER WILLIAMS: Public health and safety issue. COMMISSIONER LETZ: That's generally the rationale, I think, behind the acceptance we have made in the past. JUDGE HENNEKE: Next item is Item No. 2.3, consider final plat approval for Vista Ridge Subdivision, Precinct 2. Franklin? MR. JOHNSTON: Morning. I think all items are complete for final plat. I think the only thing that's changed from the preliminary plat is the name of the road has changed. I think that's due to 911. 30 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER WILLIAMS: What has it changed to? MR. JOHNSTON: East -- East Verde Mesa Drive. COMMISSIONER WILLIAMS: One more time, please. MR. JOHNSTON: East Verde Mesa Drive. I think it was McClelland or -- MR. VOELKEL: That's correct. MR. JOHNSTON: Yeah. The road is paved. I think they've -- we have approval of the County Attorney for their Letter of Credit for their maintenance bond for maintenance -- this is it. (Discussion off the record.) MR. JOHNSTON: I think this is the original on that. COMMISSIONER LET2: Frank, is this -- I don't have a plat in front of me, and I can't remember. Is this one where we've already looked at it and this is the last thing we're waiting on? Or is this -- have we ever seen this? Has this ever come before us for final plat approval? MR. JOHNSTON: Not for final, no, just preliminary. That small subdivision with, I guess, eight lots. COMMISSIONER WILLIAMS: I think about 15 lots, something like that. MR. VOELKEL: Twelve lots. MR. JOHNSTON: It's paved road, meets County 31 L~ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 11 18 19 20 21 22 23 29 25 standards. I think it's a -- it's a 20-foot-wide road, or 16? MR. VOELKEL: 20 foot. MR. JOHNSTON: Yeah, 20-foot-wide local road standard. And it will be a County-maintained road. COMMISSIONER WILLIAMS: Up to a cul-de-sac at the top. MR. JOHNSTON: Mm-hmm. COMMISSIONER BALDWIN: Is that the Letter of Credit? JUDGE HENNEKE: Yes. COMMISSIONER BALDWIN: Right there? And all -- all these changes that our attorney recommends, those dates -- JUDGE HENNEKE: Yes. COMMISSIONER BALDWIN: -- are on there properly? MR. JOHNSTON: There was some confusion about the one they originally turned in, but it should be started today, I think, if you approve it today, and then go for one year. JUDGE HENNEKE: That's just shy of one year. That's close enough. COMMISSIONER BALDWIN: That was the only question I had, was that in proper form. COMMISSIONER WILLIAMS: I move for approval of the final plat for Vista Ridge Subdivision and acceptance of East 32 r 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Verde Mesa Drive for County maintenance. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: It's been moved by Commissioner Williams, seconded by Commissioner Griffin, that we approve the final plat of Vista Ridge Subdivision and accept East -- Vista Ridge Drive? COMMISSIONER WILLIAMS: East Verde Mesa. JUDGE HENNEKE: East Verde Mesa Drive for County maintenance. Any further discussion? COMMISSIONER LETZ: Two questions. The -- you said the name again, East Verde Mesa Drive. Is that under our new rules? This isn't going to become "East-East"? MR. DEAN: No, it's under the new rules, east. Ease Verde. We had a Verde Mesa, and T. Sandlin added "East" onto it. COMMISSIONER LETZ: Okay. I just wanted to make sure we weren't going to have "East-East". This is in the east area of the new grid, which will add it as prefix, east. COMMISSIONER GRIFFIN: East is added as a prefix. COMMISSIONER LETZ: And the other question is, there's an, I see, well site on the plat. So there's a public water system? MR. DEAN: No, sir. These are private, individual wells. There is a well located on Tract No. 10 at the present time, which is designated there on the plat. 33 r-- 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: Okay. So it's not -- there'll be individual wells on each tract? MR. DEAN: It is individual wells on each tract, sir. COMMISSIONER LETZ: All right. COMMISSIONER BALDWIN: I don't know if you noticed or not, but we're doing something right here with 911 and the whole thing. It's working. It's working. I'm telling you, it's going to work. JUDGE HENNEKE: Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item 2.9, consider and discuss authorizing 9-month contract for courthouse janitorial-custodian work and authorize County Judge to sign same. Mr. Holekamp? MR. HOLEKAMP: Glenn Holekamp, Interim Maintenance. I would like for the Court to consider the possibility of using a private contractor for cleaning/janitorial in the evenings, nighttime. We have had, for the last -- I guess since September, we've had a part-timer come in in the evenings and work approximately three hours, and we've been able to do the Tax Office and the County Clerk's office, but 34 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 we have run out of time to do other offices in the courthouse during the daytime due to short-handed custodial workers. And I'm talking about all the other offices that have activities in them. This cleaning is going to be all offices, not counting the courtrooms. The courtrooms will be exempted, and bathrooms. Currently, those are going to be handled with my staff. Courtrooms are -- are not always in use; it's easy to work around those during -- during normal working hours. But my problem is, I was having a difficult time with allowing -- having only one employee able to work during the lunch hour to clean offices when people were vacating that. So, my proposal -- and I have checked this -- the contractor out. You saw the request, the bid proposal. This particular organization is currently doing municipal offices, and they gave a very glowing report of their performance. And they have -- prior to doing this, I would have them show me a copy of the bond, but they have assured me they have one; the City has one on file, so I feel sure that that's really not a problem. So, I'm asking the Court to -- to allow me to do this, at least through this budget year. And during the budget process, which, in the next month or two, we'll be able to get a handle to know if this is what we want to do, and it could possibly avoid having to hire another custodian in the 35 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 next budget year, with the expansion of this courthouse. So, there are some possibilities, I think, that I would really like to look at and possibly try. Maybe we want to call it a trial basis. And it would be -- it will be a month-to-month contract until budget. So, I'm asking the Court to allow us -- we do have the money in a line item -- in the Part-Time Salary line item, adequate funds for the remainder of this year, so I would -- I'm asking the Court to -- I have talked to a few of the offices; I haven't talked to all of them yet, and I wasn't going to do it until I found out definitely whether this would be allowed, whether it would be a problem with them. COMMISSIONER WILLIAMS: Mr. Holekamp, explain, ~r you will, how this affects current staffing. MR. HOLEKAMP: It only eliminates a part-time position that we currently hire a temporary, part-time employee that comes in at 5:00 in the afternoon, that works three hours in the evenings. That is the only affected 17 18 19 ~ position. 20 21 22 23 24 25 COMMISSIONER LF.TZ: That will be eliminated? MR. HOLEKAMP: Yes, sir. And that particular employee has some limitations as to -- he was not able to do floor buffing and that sort of thing. So, it really created some problems, where this would eliminate it. This -- this particular organization does floor work. 36 ,~.. 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: What is the monthly dollar difference between what we're paying the part-time person versus what this is going to cost? MR. HOLEKAMP: Let's see. The other employee was -- was doing about 60 -- 70 hours a month, and at S6 an hour. This is about three times that. But -- and the reason -- part of the problem is, for the last two months, that the janitor that I've had here has been at the jail because of the illness situation or the -- and so it's really put some pressure on my people here, that I don't have that extra person coming in here. COMMISSIONER BALDWIN: Well, one of the things -- and I understand Commissioner Le1=z' question. One of the things we need to also focus on is the quality and quantity of work that we get from these folks. And I -- when this -- the new Taj Mahal opens, we're going to -- I mean, you're going to have to hire somebody or -- or beef this contract up. I mean, you know -- MR. HOLEKAMP: Yes, sir. COMMISSIONER BALDWIN: We need to really take a look at it at that time, anyway. So, I'm a big fan of this kind of thing because of the quality of work that we would receive, but do I have one question. On your memo, May 24th memo? MR. HOLEKAMP: Yes, sir. 37 ,~-~ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER BALDWIN: Second paragraph, it says, "...considered for next budget year if the Court wishes." If we -- if we approve your program, we won't be approving the following budget year. I mean, we want to -- I mean, I'm a little concerned about the way that was worded there, that -- if we're agreeing to a future budget or not. MR. HOLEKAMP: No. No. No, it's a month-to-month. COMMISSIONER BALDWIN: Through September of 1999. MR. HOLEKAMP: Correct. But during the budget process, if we see in the next month or so that this is -- is to Kerr County's advantage, I would like to look at it as part of the budget process to -- to try to look at it from the next year. COMMISSIONER BALDWIN: Cool. MR. HOLEKAMP: That's what I meant. COMMISSIONER BALDWIN: That's cool. COMMISSIONER WILLIAMS: I would move for the approval of the request of Interim Maintenance Supervisor, Mr. Holekamp, for a 4-month contract for the courthouse janitorial/custodial work on a month-to-month basis with R 6 J Industrial Cleaning Service, and authorize County Judge to sign same. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Moved by Commissioner Williams, seconded by Commissioner Griffin, that we approve the 38 ,~. ~_ 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 proposal to authorize a 9-month contract for courthouse janitorial/custodial work with R & J Industrial Cleaning Services at the rate of $1,200 a month and authorize County Judge to sign same, with the understanding this is a month-to-month contract and extends only through the end of this fiscal year. COMMISSIONER LETZ: Question. Is there a budget amendment going to follow the moving of funds to Contract Services from Part-Time? MR. HOLEKAMP: Yes, six', it can. COMMISSIONER LETZ: I think we need to keep track of it in the right category. MR. HOLEKAMP: I was going to do it out of part-time money, but if you wish to call it Contract, we can. I mean, the part-time money is not used for anything else, so -- but I can do that. I mean, it's not a problem. COMMISSIONER WILLIAMS: Using just a budget amendment? COMMISSIONER LETZ: Yes. I think it's cleaner to keep it in the right category. MR. HOLEKAMP: Yeah, I can do that. JUDGE HENNEKE: Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. 39 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 (No response.) JUDGE HENNEKE: Motion carries. MR. HOLEKAMP: Thank you. JUDGE HENNEKE: No. 2.5. Commissioner Baldwin, we have this posted fox 10:30. Do you want to take it up now or defer it until a later time? COMMISSIONER BALDWIN: Later time, please. JUDGE HENNEKE: Okay. 2.6, consider and disr_uss acquiring a flagpole and flags for the Ingram Courthouse Annex building. Commissioner Griffin. COMMISSIONER GRIFFIN: Yes. This item was prompted by a letter I received from the American Legion regarding their flag program with businesses, whereby they -- they -- the American Legion goes to various businesses and, for a nominal charge, they provide flags on appropriate holidays and days of note. Which, as I say, prompted the item, but it actually got me to thinking about doing something more than that. Since this is a government facility, our Annex there, I would like to explore ways that we might have a permanent, standard -- more standard flagpole erected at that site. And this item, at this point, as far as I'm concerned, is an item of information for the Court. And, with your indulgence, I will go pursue that and see if there is some way we could have the flagpole and flags donated, or if there is same cost involved, what those costs might be, and maybe 40 .-~ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 we can look at that as -- as a reasonable expenditure. I have a feeling that if we do it right, that we could probably -- we could probably have this kind of thing donated to the County at that site. And I just wanted to bring this up and see -- and ask for your help, the rest of the Court, on ways that we might do that. COMMISSIONER WILLIAMS: By way of example, through Host Lion's Club with Hill Country Airborne, the 99-foot flagpole put out at the Ag Barn. COMMISSIONER GRIFFIN: I think I had that in mind. I sort of had that in mind when l: raised the issue, and I think this is something that can be a community effort. It's not lust a cash-on-the-barrel kind of a thing, and I think we could have some meaningful discussions with some of these groups and see if there might be a way we could work with them on it. JUDGE HENNEKE: The only -- COMMISSIONER GRIFFIN: I'll be glad to take that up. .- JUDGE HENNEKE: Only question I would have would be when we're renting facilities like we are at Ingram, do we want to go and do a permanent improvement to rented facilities? Because in the event that we were to change the location of the West Kerr County Courthouse Annex, it might be difficult to move a 94-foot flagpole. 41 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER GRIFFIN: Well -- COMMISSIONER WILLIAMS: We wouldn't need quite that much for that facility. COMMISSIONER GRIFFIN: We may go a little smaller than that. Anticipating that, I have looked at some ways -- there are ways that you can make what is sort of a semipermanent installation with a small pad, and if we would move, we could take the flagpole with us. So, I think that's part of what I'm volunteering to go do here, is to look at ways that we could take care of that. We'd also have to get that property owner's permission to do whatever we do. But I wanted to raise the issue now, because I think the American Legion -- I wanted to give them credit for having brought the idea forward, and -- and we'll go see what we can do. COMMISSIONER BALDWIN: I lust want to make sure that we -- you know, I see the staff bracket; I assume that's the little things you nail to -- COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: -- or screw on the side of the building. I lust want to make sure that there's room for the Texas flag. COMMISSIONER GRIFFIN: Yes. COMMISSIONER BALDWIN: Whether that's another bracket or a flagpole, we need to do it, and I would be happy to participate if we -- and in purchasing -- you know, get 92 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 the federal and State flags that are flown over the Capitol, they'll fly them over the Capitol in honor of -- COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: -- Kerr County or whatever. I think we can pursue that avenue. COMMISSIONER GRIFFIN: I would see a flagpole tall enough that we could put an American flag and a Texas flag under it. And probably an Aggie flag. COMMISSIONER BALDWIN: Aggie flag. COMMISSIONER GRIFFIN: Just a -- lust the two is enough. COMMISSIONER WILLIAMS: Yes, sir, it is. COMMISSIONER LETZ: I 1:hink it's a good idea. I'd encourage you to pursue it. COMMISSIONER BALDWIN: Amen. COMMISSIONER GRIFFIN: This is more for your information at this point. JUDGE HENNEKE: Very good. Next number is Item 2.7, consider and discuss approving the concept plan for Flat Rock Lake Park. COMMISSIONER LETZ: At our last meeting, we had discussed an authorized sum, at least beginning the work out at the park. When I was out there with Frank Johnston and Len Odom, it became apparent that it was -- we really needed to go ahead and approve the concept before we started 93 ,^ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 approving some of the things that we authorized, such as the cable-post layout, because it affects the square foot -- or the linear footage. So, there is -- and I think every -- all the Commissioners received two plats. One is kind of a -- and I apologize for the drawing, things that I drew myself rather than try to hire -- COMMISSIONER WILLIAMS: I don't see an engineer's seal on this. COMMISSIONER LETZ: Well, I kind of I went under Voelkel's Engineering seal. It was lust a lot easier to go ahead and draw it myself so we could make changes. And, at this point, I don't really see any need to hire a surveyor or engineer to do this. The -- but in that effort, also, I didn't put any kind of a -- I think it's a legend as to what these things that I drew here are. Around the perimeter of the old park, which is 24.81 acres, there's a post with lines through it. That is to -- a rendering of the cable-post fence that we authorized to have the security. The idea is to move the boat ramp to the far west end of the park. Leonard has looked at that. The water is suitable. Probably we'll have to check with Parks and Wildlife to make sure they don't have a problem, since they control the route. i don't know if we do or not. JUDGE HENNEKE: Parks and Wildlife doesn't control it. 44 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: I think probably the safety and all that, the use of it, as I understand. We went through this once. JUDGE NENNEKE: Okay. COMMISSIONER LETZ: The water use and safety and all, isn't -- didn't we find that out, Buster? COMMISSIONER BALDWIN: Well, they do -- the police were -- you know, like, if a boat's going too fast or you don't have enough fishing hooks on a line. COMMISSIONER LETZ: I don't know -- once you're in the water, I thought they controlled the -- the rules of boating and things; and since it's a boat ramp, I would think that -- COMMISSIONER BALDWIN: I think they da. COMMISSIONER LETZ: -- they would. You know, we can send them a letter and ask if it -- you know, if it's okay with them. I don't know. I've never dealt with boat ramps before. The idea is that the -- the entrance gate to the park would come into where the boat ramp is. Where it crosses through the cable fence, we would put a pipe swinging gate right there, and that would be the gate that would be closed at 10 o'clock to limit access. During the open hours, cars would be able to drive in that large, circular loop on that road that currently exists. At the far end of that loop, there's another -- where I showed the roads currently 45 ;~-. 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 77 18 19 20 21 22 23 29 25 connected, I've stopped it. We put another cable and post right there. And everything to the east would be where the walking/jogging trail would begin, so there would be no vehicle access to that portion. And then that would continue on down across the creek and then make another loop over on the other side that we recently purchased. There are only -- there is really only one area suitable for the restroom~ it's where I've located it. That's very close to where the current sewer lines from the City are. There would be a little bit of fill required right in there. It's the, I guess, widest area up next to Riverside Drive. That whole section is a just a little bit uneven now. We'll get some fill dirt, make it level, make it into a parking area, and put the restrooms there. The footbridge is something we need to talk a little bit about. Frank gave us a memorandum few minutes ago, and some questions have come up with the footbridge. The original idea that I had up front was Kerr and Associates in San Antonio showed a pre-engineered bridge. Leonard and Frank have been trying to find a pre-engineered bridge and are having not a whole lot of success in getting people to return phone calls. Frank has, maybe, a comment on that. MR. JOHNSTON: We got on the Internet and found three companies that make pre-engineered bridges, but that is only part of it. That's just the material for the bridge, 96 .- ~_ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 IB 19 20 21 22 23 29 25 itself. That's just delivered, laid on the ground; it's not installed. It does not include any of the abutments; they'd have to be engineered locally. So, that's just part of it; it's not the entire bridge, itself. COMMISSIONER LETZ: And the other question on the bridge is that, after talking with Frank and Leonard, it is a question as to how strong we want to make this. I mean, it's going to be flooded right there any way we put it. Third Creek is going to get flooded. And do we want to, you know, explore a route where it's as -- you know, I guess you want to make it as strong as possible, but if we put the concrete, I guess, buttresses on each end and maybe some piers -- piers in the middle of Third Creek, we can get permits to do that, and then maybe try and make those permanent and the top of it break-away? Or try to make the whole thing, you know, extremely strong, which we probably don't have the money to do. Then we get into a cost issue here. It's just a footbridge. And my thought would be, if -- you know, and, Frank, you know, step in, please -- if we could get some piers and buttresses on both sides, we ought to be able to put either I-beams bolted to some treated Z x 8's, 2 x 6's, whatever, and if a flood comes, make it so that that would shear off and hopefully save the buttresses and the piers. You know, that would -- I don't know if that -- engineering-wise, that 47 .--- 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 makes sense to do it that way, but it would seem a lot less costly to do that, as opposed to trying to make it so that the structure itself will never wash away, because it will be hit with pretty heavy floods right there. MR. JOHNSTON: One other item we thought about, and haven`t been able to locate yet, is locating a railroad flatcar, one of the surplus flatcars, which happens to be about the same length as -- as the width across Third Creek. It's about 89 feet long -- 89, 90. Measures about 90 foot across there, so that would be a possibility. I think what this would do -- we'd have to get FEMA involved and get a permit because we'd be playing around with floodplain, and putting any kind of a structure there is going to affect their floodplain maps, so we have to get their okay before we could build something like that there. I don't know what that entails. I know it held us up on Indian Creek lust putting up guardrails on the side of the bridge. COMMISSIONER LETZ: I think on the FEMA issue, I think the -- you're probably the one that's best suited to pursue that. I mean, obviously, we have to get the permits that are required. I think the -- you're more familiar with those bridges than anyone else in the county, anyway. COMMISSIONER BALDWIN: T.N.R.C.C. can probably -- COURT REPORTER: I'm sorry, I didn't hear you. COMMISSIONER BALDWIN: When the Judge asked the 98 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 question about Parks and Wildlife being the regulating authority on some of the river stuff, I would think that, instead of Parks and Wildlife, it would be T.N.R.C.C. that regulates that type of thing, as well as FEMA at the federal level. But I agree with you, I think the County Engineer would be the person to initiate all that. COMMISSIONER LETZ: I guess we're just looking at some -- you know, I'll also contact Walter Heard and just find out where we came up with this $18,000 amount for a bridge, which is what he put in his original proposal, and has all along. Maybe we can get it -- you know, we need some guidance. We just need to do more research, you know, on the footbridge; it's a little bit of a stumbling point right now. Anyway, so, I think the concept is still we need a bridge there. I think it really takes away from the park, and that's probably one of the priority items, in my mind, to get -- something to get people from one side to the other. I don't think it will get much i~se if we don't get that bridge built. Even if it means cutting out on the jogging trail to build the -- you know, put a lot more into this footbridge. But I think we need to have something there that is certainly permanent, the basic structure permanent. We can certainly repair wood and maybe some other pieces if a big flood comes along, but the basic structure, I think we need to make it as strong as possible. 49 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 Anyway, it's just -- the concept is here. This is just a basic layout so we can start doing some of the work. The items that are not included on here, there would he -- they are listed on the -- I think the back of the material; picnic tables and such would be located throughout, the disc golf course would probably be, and the walking trail area to the new park area, swimming area. And to make a clear entrance area into the -- over both the new area of the park and old area of the park, two of those, there just needs to be some basic clearing out the brush a little bit. I believe there's a -- 2.8 is another item regarding brush clearing, but this is just a basic concept right here. COMMISSIONER WILLIAMS: I have a couple questions, Commissioner, about -- about the fencing. I notice you had the costs listed for perimeter fencing and the post and cable along Riverside Drive. COMMISSIONER LETZ: Yes. COMMISSIONER WILLIAMS: Changing -- and all that. You're changing the entrance, showing a potential for a gate on the western end and a maintenance gate on the eastern end. Can I assume those are going to be locked at night? And, if so, who's going to be responsible for opening them in the morning? Or are you proposing electric-type gates that are set with electric timers and so forth so that we don't have to pay somebody overtime to come out and open the gate in the 50 ,-~ 1 ~ morning? 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: I like that idea a whole lot; I had not thought of that. I think it's a great idea. I talked with the Sheriff about it briefly. She didn't say no, but she wasn't real enthusiastic about being responsible for locking the gates. COMMISSIONER WILLIAMS: Neither is the Maintenance Department. COMMISSIONER LETZ: And I don't -- Road and Aridge, I think, is in that same -- feels the same way. I think, you know, it -- and the Sheriff did certainly say that she would be -- you know, add to a more regular patrol basis. And when I talked to Leonard about this, }~e said that the main problem he had with a locked gate is if someone's there, he's lust going to call the Sheriff to come get them out. He's not going to have any of his people -- and Maintenance is the same situation, if they were the ones to lock the gate or to help with that task. They're not, you know, able to go -- or shouldn't really go ask people to leave if they're there, so the Sheriff would be involved in that area. And she agreed that that would,you know, be appropriate; if there was someone there, yes, call for the deputy. But I think if an electric gate opener works, I think it's a great idea. And maybe the Sheriff can gust drive by, and if there's someone stuck in there -- or maybe put up the little tine things that 51 ^, ~_ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 blow up so you can only go one way. You know, I mean -- COMMISSIONER WILLIAMS: I had another quick question. It has to do with the boat ramp and water and swimming area. There are a lot of stumps out there in that area of Flatrock Lake. Are we anticipating that we're going to have to clean out stumps for the boat ramp area in the water or the swimming area, or is that relatively clean now? COMMISSIONER LETZ: It's as clean now in both of those instances as I think it needs to be. There is -- the area where we located that, the water drops off fairly quickly, so it's suitable for a boat ramp. And from what Leonard said, he thought it was probably the easiest site out there to relocate it to. You know, I don't see how it can be much worse than it currently is, from a boat ramp standpoint. No, there's nothing envisioned on cleaning out the lake, itself. COMMISSIONER BALDWIN: The stumps are more out in the middle of the river channel, anyway, I think. COMMISSIONER LETZ: And the idea on the -- the two items that were approved or three items approved at our last meeting, cable fence and the no-climb fence, on both those items, Leonard's plan is for the County to purchase the materials that we need so we can purchase them cheaper, and then contract out the actual labor and probably do it as -- as one package, one person. If you do one, you can do the 52 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 other pretty easily. But that was his -- and I told him that because of the -- you know, I think a conservative approach, you know, we need to bid as much of this as possible, and it would be over -- if you combine them, it would definitely be over the $15,000 anyway. Even if it was not over, if we split it out, I would prefer that he formally bid both aspects, as well, to be safer from a bidding standpoint. The -- on the no-climb fence, let me just hold off on that. I'll get to that on 2.8. Any other -- JUDGE HENNEKE: We have a request from Mr. Sam Barker to address us on this issue. Mr. Barker? MR. BARKER: Yes, I do. JUDGE HENNEKE: Three minutes, sir. MR. BARKER: I would like to show you an editorial about Ingram Lake. I have attended about five or six meetings in reference to Flat Rock Lake. No one wants to have responsibility for setting guidelines for safety on the lake. You continue to have people who pull other people around on skis that don't have life jackets. When I moved to Kerrville, I asked about restrictions on Flat Rock Lake and I was told it was a no-wake fishing and small-boat lake only. JUDGE HENNEKE: Mr. Barker, we're talking about the concept plan for Flat Rock Lake Park. MR. BARKER: I understand that. JUDGE HENNEKE: We're not talking about Ingram Lake r. 53 ,-~- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 and we're not talking about Flat Rock Lake, the water. We're talking about the park. MR. BARKER: We're talking about the effect that the park's going to have on the lake. 'Cause he's talking about putting a boat ramp on there, and all we can see is increased power boats with no safety attached to it at all. And we think that's very dangerous. COMMISSIONER LETZ: Sir, there's already a boat ramp on the lake. MR. BARKER: I understand that. COMMISSIONER LETZ: We're not changing anything; we're just relocating it. This goes to the -- I think the comments that I had earlier about Parks and Wildlife, is that they control those issues. We do not. COMMISSIONER BALDWIN: That is Parks and Wildlife. COMMISSIONER LETZ: Parks and Wildlife controls the lake. MR. BARKER: When I talked to Parks and Wildlife, they tell me they have no authority to -- okay? And this is what -- we were supposed to have a meeting, you know, about two years ago. We were supposed to have a group of people, you remember? COMMISSIONER BALDWIN: Yes, sir. MR. BARKER: I'm sure you do, because you were supposed to chair the meeting. I gave you my name, told you 1 59 r-- I wanted to be on that thing, and no one has ever called me 2 ~ about it. 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER LETZ: We had a committee on the park. They did nut address it and this kind of went by the wayside. They couldn't come to an agreement. JUDGE HENNEKE: I'm not sure that the County has any authority to regulate the safety on the public waters, because we don't own the lake. It's not a County property. We own to the bank, but we don't own the actual water. COMMISSIONER GRIFFIN: I think it's the same issue that we -- that we have at Ingram Lake. Texas Parks and Wildlife has stepped up to that one. COMMISSIONER WILLIAMS: Have they? COMMISSIONER GRIFFIN: I think they have. They've said that they will be involved. Now, they haven't said exactly what yet, but I would expect that Texas Parks and Wildlife would be the governing agency for water safety on the -- COMMISSIONER BALDWIN: No question. COMMISSIONER GRIFFIN: -- on Flat Rock Lake as well. MR. BARKER: I would agree with you, but when you talk to Texas Parks -- Texas Parks and Wildlife, they say no. COMMISSIONER LETZ: I think the other part of the question is that I think the Commissioners Court has talked 55 ,.-. 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 about this before -- I don't know, maybe the prior Court did -- that rules and regulations for all the County parks need to be developed. The reason we talked with -- the last committee that was formed was specifically more related to Lion's Park in Center Point, and you could not get -- actually, Commissioner Lackey was chair then, and he never brought it back to the Court, and I think it was because of the committee that was set up, which had representatives from Kerrville, Ingram, and Center Point, they couldn't came up with a -- I guess, a united agreement. In other words, Commissioner Lackey decided to table it. But I think that we need to address that as a Court at some point during the process with Flat Rock, because we do need to have, I think, clear rules for all three parks; they should be the same. MR. BARKER: Because all we see is increased participation on the lake as a result of people going to the park. COMMISSIONER LETZ: I think -- certainly, I think the safety issues need to be noted, because I think there will be increased swimming. I don't think the park will increase boat use, not there particularly, and I think -- but there will be more swimmers in the lake. There across the way at the State park, there is innertubers and paddle boats right now. So, there's no swimming in there. But I think that this issue of rules in County parks needs to be pursued. 56 .-~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 ..-. 25 JUDGE HENNEKE: Thank you. COMMISSIONER BALDWIN: I would like to add, one of the strange little quirks to all this, the no-wake zone that he referred to at Ingram Lake, the Commissioners Court did set that. Parks and Wildlife comes into the Commissioners Court -- I think Commissioners Court has authority to do that, are the only ones to have that authority. Parks and Wildlife comes in and says, "Here's where we want to do this thing," and pass an order and go on. COMMISSIONER WILLIAMS: Why would Flat Rock Lake be different? COMMISSIONER BALDWIN: It would not. Would not. JUDGE HENNEKE: We need to look into that. That's something, obviously, we don't have a clear idea on. COMMISSIONER BALDWIN: Isn't that strange? JUDGE HENNEKE: It is. Thank you. COMMISSIONER LETZ: But, by the way, it's a general concept as presented. There'll be more, I guess, fine-tuning to it. An area that I do need some, I think, input from the Commissioners and the -- the public, I think we need to -- if this is approved, like, to put it out to let others see it. You know, it's on file right now with the County Clerk, but time to have people look at it, and it's not really fixed in stone. This is lust the basic infrastructure we're talking about. In the new park area, we clearly need to 57 .~-~ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 improve the access there, and that's in the budget. And we need some sort of parking area there. How much vehicular traffic we want in that park really needs to be decided at some point, and probably if it`s lust going to be like I drew it here, we probably need to, certainly, cordon off that area so far as just driving around that park at will. It is a -- a large, open field, so that it's very easy to drive around right now, so we`d have to put some kind of a post and cables around if we're going to confine it. But, it is also a very long walk from where I showed the parking area to where the footbridge will be. That is probably three-quarters of a mile. Now, I'm not sure of what what we need to do there. If we had a road all the way out there, that's very expensive. I don't know -- I could not r_ome up with a really clear idea in my mind as to the best way to handle parking and car traffic, vehicular traffic in the new area, how far we want to limit it. That's just something that we need to think about and look at as we're working through the money side of it and see what we have available. All of the jogging trails are on old roads, so it should be fairly -- probably lower the cost in the budget, because there's already base material in place on all those areas. JUDGE HENNEKE: Does anybody else have any questions or comments on the concept plan? 58 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Do we have a Court order? Are we supposed to have a Court order to approve this? JUDGE HENNEKE: What would you like, Jonathan? COMMISSIONER LETZ: At this point, I don't -- I -- actually, I would say, yes, I would, from the standpoint that I want to send this to L.C.R.A., and I think it would be beneficial to have a concept plan to go to them. COMMISSIONER BALDWIN: I move we approve the concept plan. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Moved by Commissioner Baldwin, seconded by Commissioner Griffin, that we approve the concept plan for Flat Rock Lake Park. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Let's do 2.8 while we're here, consider and discuss authorizing clearing brush in certain areas of Flat Rock Lake Park. COMMISSIONER LETZ: On 2.8, Leonard and I were over there with Frank Johnston, and if you look at the current diagram, there's two areas of very, very thick brush right now. One is about 12 foot of brush which would connect to the new area, and the other area is where the fence is 59 .-. 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 between Mr. Williamson and the County, which is close to the lake. Before we could really get a clear idea on the fencing, we really need to clear that brush out a little bit. I talked with Len Odom. He thought we would -- under his contract schedule, would contract out for the bulldozer, which we do not have. He felt that those two areas could be cleared of this -- some of these saplings and brush there. Not taking out any of the large trees, but it's just kind of clean out -- right now you can't even walk to where the -- to the east side of Third Creek, it's so thick. Ne feels that that can be done for, I think, 52,500. I'd like a motion to authorize Road and Bridge to contract out to get up to $2,500 worth of clearing done there. And, the other item, in the same motion or a separate motion, the concept all along has been to have Community Service do a lot of this clearing and -- you know, light clearing and cleanup out there. I was a little bit uncomfortable going to Community Service myself, or Dan Edwards myself, without a Court order requesting them to assist in general, I guess, lining up and helping with the park, their schedule permitting. So, I thought that a Court order to authorize Community Service to help with the park, as their schedule permits, would be helpful. COMMISSIONER WILLIAMS: Is this $2,500 coming from the L.C.R.A. grant? 60 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER LETZ: Yes. On the grant, lust on the -- so the Court and the public are aware, L.C.R.A. holds those funds. In this situation they're going to hold the funds, we're going to pay them out of the budget, and then we're going to send them an invoice once a month and they will reimburse us. And Tommy -- that was Tommy's preferred way to handle it. They can do it advance to us, but Tommy thought this was really easier for us to send invoices. COMMISSIONER BALDWIN: Commissioner, I didn't clearly understand what you were saying about the community service and the 7ai1 prisoners. COMMISSIONER LETZ: 1 didn't say anything about that, but I have -- COMMISSIONER BALDWIN: But I want to ask you that. Can we use Community Service people to help us with this thing? COMMISSIONER LETZ: Yes. That's my request, basically, to have an order formally requesting them to help out, you know, as requested by myself or Road and Bridge or whoever. COMMISSIONER BALDWIN: And can we use prisoners that are currently incarcerated in County Jail? COMMISSIONER LETZ: Yes. I asked the Sheriff that, and she welcomed the opportunity. She said she likes to get them out doing things for the County. 61 1 2 3 4 5 6 7 8 9 10 it 12 13 19 15 16 17 18 19 COMMISSIONER BALDWIN: Fantastic. That is great Second. To be paid for out of 20 21 22 23 29 25 news. JUDGE HENNEKE: Any further discussion? COMMISSIONER GRIFFIN: We need a motion on this one, right? COMMISSIONER LETZ: Yes, probably two motions. And I'd like a motion for -- to authorize Road and Bridge to contract out for S2,500 worth of brush clearing -- COMMISSIONER BALDWIN: Up to. COMMISSIONER LETZ: Up to S2,500 of brush clearing in Flat Rock Park. COMMISSIONER GRIFFIN: COMMISSIONER WILLIAMS: L.C.R.A. fund. COMMISSIONER LETZ: L.C.R.A. grant. Right, to be paid for out of JUDGE HENNEKE: Moved by Commissioner Letz, seconded by Commissioner Griffin, that we authorize use of up to 52,500 of funds from L.C.R.A. grant for purposes of allowing Road and Bridge to contract out brush clearance at Flat Rock Lake Park. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) 62 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 JUDGE HENNEKE: Motion carries. COMMISSIONER LETZ: And I'd like to make a second motion that we request Community Service -- actually, it's Adult Probation -- Adult Probation and the Sheriff's Department inmates to provide work as needed in the park. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Moved by Commissioner Letz, seconded by Commissioner Griffin, that we request Adult Probation and the Sheriff's Department to provide community service and/or 7ai1 persons for work at the Flat Rock Lake as needed, as appropriate. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: I believe what we'll do at this time is take a 10-minute break, and we'll be back at 10:30. (Recess taken from 10:20 a.m. to 10:30 a.m.) JUDGE HENNEKE: All right. It's 10:30 on Monday, May 29th, 1999, and the special session of Commissioners Court will resume. Commissioner Baldwin, are you ready to take up 2.5? COMMISSIONER BALDWIN: Yes, sir. JUDGE HENNEKE: All right. We'll turn to Agenda Item 2.5, which is consider and discuss Constitutional 63 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Amendment permitting prayer and the Holy Bible to be freely used in all public schools across the entire United States of America. COMMISSIONER BALDWIN: Thank you. Thank you very much. Commander Richey, before he left, handed me -- and I haven't had an opportunity take a look at, really, what it is. It's a -- I mean, you do whatever you want to with that. I'm not going to spend time with it, I can tell you that. But we are -- I'm simply asking this Court to agree to ask our federal officials, by letter, to initiate an Amendment to the Constitution allowing the freedom for our children to pray and read the Bible in public schools. Personally, I believe that the country is founded on Christian beliefs and principles, and our students should be allowed to continue this practice. I am not trying to exclude other religions; I'm simply asking for freedom to pray and read the Bible. I have spoken to many teachers in this area and one superintendent -- and, by the way, we prayed together on campus -- and they all expressed their desire to be free with their beliefs, but feel that their hands are tied. I want to untie their hands so they can freely express their beliefs. Basically, that's what it is. I don't want to get into the stuff of how many versions of the Bible there are, who thinks what and why. I don't want to qet into all that stuff. This is very, very simple, writing a letter to the -- our federal 69 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 officials and ask them to initiate an Amendment to the Constitution. It's simply that, nothing more. I have a friend in the audience -- perfect timing. Being an old basketball coach, he has always had good timing, Coach Reid. We're on our issue at this time, and I -- lust kind of xun down for them what -- what I was asking of them, and -- would you like to -- we had filled out a form, Judge, for him to speak, and I think he left with it earlier- MR. REID: I've got it right here. COMMISSIONER HALDWIN: Thank you, sir. MR. REID: Gentlemen, my name is Jim Reid, and I'm a resident of Kerr County and have been since 1985. I live at 117 Spanish Oak in Precinct 4. I look to this elected body as being my representatives, and I appreciate the good work that you do. I'm here simply to ask to you make a statement; a simple, concise, prer_ise statement. I think we're all aware of the travail that we have in our land, in our schools, in our public schools. And you might say, "What do we have to do with the public schools?" I know you're well aware that the public schools are what has made all of us what we are today. But the public schools are in great travail, with great problems. Billie Graham recently said that in 1962, when the Holy Bible and prayer walked out of the public schools, another entity walked in. And we're at a point now where troubled times and terrible things are 65 r^ 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 happening in our public schools. As I know y'all are well aware, I'm not here to lecture to you. I'm here to beseech you and to ask you, as elected public officials, to make a statement. I feel like the citizens of Kerr County, Texas, and the United States know what our problem is. We know what our problem is. We can qet all the metal detectors and all the guns and all the policemen we want around the public schools, but that's not going to protect them. I'm not here to take a lot of your time this morning. I know all of you are busy. I once was an elected official, and I think that what you're looking at here could possibly be one of the most important things that you've ever been asked to address. I know there are many things that are important. Theze'll be many questions come up. I have children that are in the public schools. I have grandchildren that will be going to the public schools. I believe strongly in the public schools. There's a gray cloud hanging over the public schools. When the schools address prayer and when they address the Bible, many teachers feel like that they're violating what is understood as the law of the land. Many of those people are going ahead and doing it anyway; many are not that feel like they should. But, as a citizen of Kerr County, I'm here to ask to you please make a statement that we are a Christian nation, and that we need to 66 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 have the Holy Bible and prayer freely in our public schools. I don't want -- I would not desize that it would be complicated and have a lot added to it. And I would appreciate you gentlemen taking this matter and addressing it, and hopefully moving forward with it. I thank you for listening to me, and I pray that prayer and the Holy Bible will be free again once more in our public schools. JUDGE HENNEKE: Thank you, sir. COMMISSIONER BALDWIN: Thank you, Coach. JUDGE HENNEKE: Any discussion? COMMISSIONER LETZ: My only comment, I really have no problem with the prayer issue, no problem with the Bible issue, but I do not want to exclude other religions if they want to have their -- and I was searching, while Jim Reid was speaking, if there is another word in place of "Holy Bible" that includes all religious teachings. That's lust my only -- the only comment I have, if there is something we could, you know, change that word to. COMMISSIONER BALDWIN: Well, you can't, though. That's the -- that's the kicker of the whole thing. That's compromising -- compromising the issue, and that's what Coach Reid and I are talking about, is that this has been compromised to the point to where you don't have the Ten Commandments hanging in the school hallways any more; you have something else. And -- and that's the whole point, you 67 r- 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 know, that this country was founded on Christian beliefs and the Bible, and we are a Christian nation. And I'm not -- I`m not excluding anybody, not trying to exclude anybody. It's just like the prayer in this Commissioners Court. I personally choose someone from the Christian community, as y`all do, to come in and pray, but that doesn't mean you have to. COMMISSIONER WILLIAMS: That's a good point, Commissioner. And when -- and following up on what Commissioner Letz is talking about, while most of -- I can't speak for everybody, but most of us subscribe to Christian beliefs and we subscribe to the use of the entire Holy Bible, there are many in our great nation who subscribe to only a part of of the Holy Bible, that which contains the Ten Commandments, the Old Testament. And, so, I -- you know, I have a concern about it, just as Commissioner Letz has said, you know, when talking about that. I don't want to -- I don't want to be one who disenfranchises anyone from his or her religious beliefs based on a part or all of the Holy Bible. COMMISSIONER BALDWIN: Absolutely. COMMISSIONER WILLIAMS: And I have another question concerning the wording of the item. Are we talking about our initiating a Constitutional Amendment from this bench, or are we talking about urging our Congressional delegation to begin 68 ,~-~ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 la 19 20 21 22 23 29 25 a Constitutional Amendment from their offices? Is there one already circulating that we're asking them to support, or what, specifically, are you asking to us do? COMMISSIONER BALDWIN: I am asking you to write a letter to probably Phil Gramm, being the senior man, our senior representative in Washington, and probably copy the other two elected officials, and ask them to initiate an Amendment. COMMISSIONER WILLIAMS: Okay. COMMISSIONER LETZ: I have a question on -- now, I'll reread it. It says the word "permitting" prayer and the Noly Bible. So, the -- the letter you're asking for is lust saying that they can use the Bible if they want? COMMISSIONER BALDWIN: That's correct. COMMISSIONER LETZ: But there's not -- you know, they can use any other teaching they want as well? COMMISSIONER BALDWIN: Yes, that is correct. Yeah, I'm not excluding -- I'm not excluding other religions. I'm not here to take care of all those other religions, but I'm not excluding them. I'm here to take care of what I've been sent to do, and that is simply to write that letter. JUDGE HENNEKE: Any further discussion? Any other questions or comments? COMMISSIONER BALDWIN: I'd like to make a motion that this Commissioners Court approve a letter, I guess 69 ,~-~ L- 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 written by the County Judge to our federal elected officials, asking them to initiate a Constitutional Amendment permitting prayer and the Bible in public schools in the United States of America. JUDGE HENNEKE: I'm going to ask that the letter be written. I'll be happy to sign it, if that's the Court's -- COMMISSIONER BALDWIN: We'll be happy to write the letter. JUDGE HENNEKE: Yeah. Motion has been made. COMMISSIONER GRIFFIN: could look at the letter, since I think it would be appropriate of the letter before we put it an official government -- COMMISSIONER BALDWIN: Is there a possibility we it's going to the Congress? to see the precise language out, because, you know, that's Certainly. COMMISSIONER GRIFFIN: From one government entity to another. And, rather than just having the idea of the letter, I think being able to see it would sure help. COMMISSIONER LETZ: I agree with that. And, with that in mind, I'll second that motion, as long as we -- COMMISSIONER GRIFFIN: A chance to look at it. COMMISSIONER LETZ: -- either look at the letter or bring the letter back. Either way. COMMISSIONER BALDWIN: Be happy to do that. JUDGE HENNEKE: Motion has been made by ~o r""~ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 Commissioner Baldwin and seconded by Commissioner Letz that the County Judge be authorized to sign a letter to Texas Congressional -- to Senator Gramm and other Congressional representatives from Kerr County asking them to initiate an Amendment permitting prayer and the Holy Bible to be freely used in all public schools across the entire United States of America, the language of which letter is to be approved by the Commissioners prior to its being signed and sent. Am I accurately stating that? COMMISSIONER BALDWIN: Sir, you did an excellent job. JUDGE HENNEKE: Any further discussion? Sf not, all in favor, raise your right hand. (The motion was carried by unanimous vote.} JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER BALDWIN: Thank you very much, men. MR. REID: Hallelujah, amen. JUDGE HENNEKE: Next we'll take up Item 2.9, consider and discuss approving Resolution to participate in the Cooperative Purchasing Program of the General Services Commission, something I brought to the Court. In order for us to continue to be allowed to purchase items through the G.S.C., we need to have the Resolution passed, which is 71 r r 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 included within your materials. Does anyone have any questions? COMMISSIONER BALDWIN: I have a question. Do we have the telephone problem straightened out? JUDGE HENNEKE: Apparently so. COMMISSIONER BALDWIN: Obviously so. They found us, huh? JUDGE HENNEKE: They found us, yes. COMMISSIONER BALDWIN: I move we approve the Resolution with -- who's it going -- JUDGE HENNEKE: General Services Commission. COMMISSIONER GRIFFIN: I strongly second. JUDGE HENNEKE: Moved by Commissioner Baldwin, seconded by Commissioner Griffin, that the Court approve the Resolution to the General Services Commission to authorize Kerr County to participate in the Cooperative Purchasing Program. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Next item is Item 2.10, which is consider and discuss authorizing letter to the South Texas Judges' and Commissioners' Association inviting the Association to Kerrville for their 2001 convention. 7z 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Commissioner Baldwin. COMMISSIONER BALDWIN: Yes, sir. As you know, the convention is next month in Galveston. And, as a second vice president of that organization, one of my functions is to put together a committee to select the site for -- for 2,001. And, we have asked the -- asked Kerrville to come down to make a presentation, Sudie and Commissioner Williams' wife, and -- COMMISSIONER WILLIAMS: Excuse me, Sudie is not Commissioner Williams' wife; let me lust put a comment in there. COMMISSIONER BALDWIN: I used the word "and"; turn up your hearing aid. Sadie and Mrs. Williams to come and make a presentation to -- to our committee, and we have added -- the only other community that is making a presentation is the community of Beaumont, and they have written me a letter, which is the sample inside there, so it would be something similar to this. If we could lust simply write a letter over there and say, yes, we would love to have the South Texas Judges' and Commissioners' Association to have their annual convention in Kerrville, which would be the -- third time? (MS. Sovil nodded.) COMMISSIONER BALDWIN: It would be the third time that they've been here. They love it here. And, see, there was another question with that, Thea. Sudie had requested, 73 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 too, on this letter, that we -- yes, we'd love to have the convention here, and another part of that is -- is that this Court says yes to the host night. And do you want to tell them about that? MS. SOVIL: Host night is like when we had the wild game dinner. COMMISSIONER BALDWIN: Simple as that. This -- this Court would be the host court and provide a function one night during the convention. And, to my knowledge -- I mean, I was here the first time when we had the convention here, and it wasn't a -- wasn't a tax dollar spent. We've got it out of the community, and I think that's the way it's continued. There's a wild game dinner provided, and some guys from the community all kick in and provide the meat and cooking and all that kind of thing. So, that's two things that I would like to include in the motion, is that we do write Sudie a letter, or the County Judge does, saying yes, we would welcome the convention to Kerrville, and yes, we will participate in the host court function. I so move that. COMMISSIONER LETZ: Second. The letter goes to Sudie or to you? COMMISSIONER BALDWIN: It really goes to Sudie. COMMISSIONER LETZ: Okay. And then she will present that letter to us in Galveston at my committee, see, to say -- to prove, you know, hey, my County is behind this 74 ,-- 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 thing, you know. COMMISSIONER LETZ: Right. MS. SOVIL: It's a lot of work. COMMISSIONER GRIFFIN: Like going for the Winter Olympics, except there's no payoffs here. COMMISSIONER BALDWIN: No payoffs here. JUDGE HENNEKE: It's been moved by Commissioner Baldwin, seconded by Commissioner Letz, that we write a letter inviting the South Texas County Judges and Commissioners to have their convention in the Year 2001 in Kerrville, and that the Kerr County Commissioners Court agree to be the host for one evening during such convention. Any further discussion? COMMISSIONER BALDWIN: Did I get a second? COMMISSIONER LETZ: Yeah. COMMISSIONER BALDWIN: Oh, thank you, Commissioner Letz. JUDGE HENNEKE: If there's no further discussion, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposes, same siyu. (No response.) JUDGE HENNEKE: Motion carries. That concludes the regular agenda. Thea, do you have any idea where Mr. Motley might be? 75 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 MS. SOVIL: I saw him drive up a while ago, and I a message. I'll check on him, make sure he's going JUDGE HENNEKE: Why don't you go call and see when he can come up? Mr. Motley has expressed a need to visit with us for a few minutes. COMMISSIONER GRIFFIN: While we're waiting, Judge, I would like to give everybody a copy of that document I was talking about, and if I could back up to Commissioners' Comments, I forgot to pass long a -- a good comment to the Texas Highway Department and Mr. Bill Tucker and Wayne Pehl, who were instrumental in getting barriers installed for vehicles -- vehicle barriers at the Hunt Crossing. If you're familiar with that crossing at -- it's right at the entrance to Camp LaJunta. We've had a real problem there over the years with people driving their cars into the river to wash and change oil or whatever, but most of the people axe there just to enjoy the river. And, with the new barriers, it's very well-done. I noticed in the last -- they finished it last week. With the barriers there, cars were all neatly parked. People carry -- they've got a nice walkway that you can walk through, take your coolers go down to the river, do your thing, and then keep the river clean. And it was a fantastically well-done job, and I hope the first of others throughout the -- throughout the county that -- where there 76 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 is public access to the river. JUDGE HENNEKE: Good to note. COMMISSIONER WILLIAMS: While we're waiting on Mr. Motley, let's discuss one of the items for Mr. Motley. Do you require a letter, Judge -- COURT REPORTER: I'm sorry, I can't hear, Mr. Williams. COMMISSIONER WILLIAMS: I'm asking the Judge if he requires a letter from me or from the Judge to get the letter -- the answer from Mr. Motley regarding -- JUDGE HENNEKE: Since you volunteered, I believe it will come from you. COMMISSIONER WILLIAMS: I didn't volunteer. JUDGE HENNEKE: I think we can work together on that one. COMMISSIONER WILLIAMS: Good. JUDGE HENNEKE: Is he on his way up, Thea? (Ms. Sovil nodded.) JUDGE HENNEKE: We're going to stand in recess here until Mr. Motley comes, at which time I'll inform the audience that we will go into Executive/Closed Session. (Recess taken from 10:50 to 10:55 a.m.) JUDGE HENNEKE: Commissioners Court will now go into Executive/Closed Session to discuss with the County 77 „•-. 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Attorney pending and possible litigation. (The open session was closed at 10:56 a.m., and an Executive Session was held, the transcript of which is contained in a separate document.) JUDGE HENNEKE: Commissioners Court will now resume in open session. We've been discussing pending or possible litigation with the County Attorney. Is there any matter to come before the Court for action as a result of Executive Session? COMMISSIONER GRIFFIN: Yeah. We need a -- do we need motion on this? Or -- JUDGE HENNEKE: I think so. I think what we need -- if I could paraphrase what the discussion was, we'xe going to discuss whether the definition of "affected," for purposes of the Application for Neighborhood Road brought by the River Bend Ranch Owners' Association, would include all property owners within NF-RB Subdivision, including Sections 2, 3, and 9, plus Mr. and Mrs. Pyle and Mrs. Smith, who are the landowners across which the roads in question go, and also a time for those affected owners to make known their opposition to the Application, if that's what they choose to do. COMMISSIONER LET2: Set the date? JUDGE HENNEKE: Right, and set the date. COMMISSIONER GRIFFIN: Set the date as the regular session of the Court in July, which will be July the 12th. JUDGE HENNEKE: Any specific time? 7a ~-. 1 2 move -- 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER GRIFFIN: At 2 p.m. And I would so COMMISSIONER LETZ: Second. COMMISSIONER GRIFFIN: -- that that's what we do. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Moved by Commissioner Griffin, seconded by Commissioner Letz, that the Court declare that affected persons, for purposes of the Application for Neighborhood Road brought by the River Bend Owners' Association, includes all people owning property within NF-RB Sections 2, 3, and 4, plus the landowners of the area where the roads would run, and to set the time for any persons wishing to oppose the Application for the first -- the regular meeting in July at 2 o'clock p.m. Any further discussion? If not, all in favor, raise your right hand. (The motion was carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Any further business to come before the Court? If not, we stand (Commissioners Court was adjourned at 11:30 a.m.) adjourned. 79 ~. 1 2 3 9 5 6 7 8 9 10 11 12 ,.~ 13 14 15 16 17 18 19 20 21 22 23 29 25 STATE OF TEXAS I COUNTY OF KERR I The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas this 27th day of May, 1999. JANNETT PIEPER, Kerr County Clerk BY: k' 3 Kathy nik, Deputy County Clerk Certified Shorthand Reporter ORDER N0. 25860 CLAIMS AND ACCOUNTS On this the 24th day of May 1999, came to be considered by the Court the various claims and accounts against Kerr County and the various Commissioners' precincts, which said Claims and Recounts are 10-General Fund for $1¢3,012.55; 11-Jury Fund for• $1,139.35; 13-Road d Bridge Add'1 Registr^atian Fee far $6,379.49; 14-Fir^e F'r•otection Fund for^ $1,396.13; 15-Road R Pridge Fund for $29,533.86; 2i-C J '_.' $i;~35th.OCh; 23-Juvenile State Aid Fund for $403.75; 24-Traffic Safety F~_~nd for• $805.OJib; 27-Juvenile Intensive F'r•ogr•am-State Aid Fund for^ $435.00; 50-Indigent Health Care for $449.93; 70-Permanent Improvement for• $913.69; 76-Juvenile Detention Facility fiat ~' $2,866.00; 83-State Funded-216th District Attorney for $804.67; 86-State Funded-c16th District Probation for• $1,370.23; and 87-State Funded-Comm~xnity Corrections far• $1,551.56. (TOTAL ALL FUNDS-8152,111.21) L~pan matian made by Commissioner Let z, seconded by of 4-0-0, payment of said Claims and Accounts. ORDER N0. 25861 BUDGET AMENDMENT 216TH DISTRICT COURT -• _ _s -..~ ~._- day of Miay 1999, upon motion nod= b, -''--' -'-- -- '-_ - _-- ='~a C'ommissioner-~ Willia~~~s; _~~~.._-- -• --......-==--.._. _.. __, ~~,.,-z ~.:nanimousiy approved by a vote of 4-~b-0, transferring 5167.74 from Line Item No. 11-435-4'39 Miscellaneous to Line Item No. 11-435-495 Court Repor^ter^ Expense. ORDER NO. 2.,862 BUDGET AMENDMENT COUNTY AUDITOR On this the 24th day of May 1999, i_ipon motion made by Commissioner Letz, seconded by Commissioner Baldo-tin, the C'cur^t unanimously approved by a vote of 4-~-~, transfers^ing a total of 8138.50 from Line Item No. 10-495-202 Group Insur^ance to twa line items: 896.00 to Line Item No. 10-495-309 Postage and 842.50 to Line Item No.10-495-206 Bonds. ~-, ORDER NO. 2586:, BUDGET AMENDMENT COUNTY COURT Dn this the 24th day of May 1999, upon motion made by Commissioner- Baldwin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-0, transferring X500.00 from Line Item No. 10-426-310 Office Supplies to Line Item No. 10-426-486 F'r^o bate Seminar-. ORDER N0. c58E4 BUDGET RMENDMENT LRW LIBRRRY On this the 4th day of May 199' Commissioner Williams, seconded ___."_ _-._-._ ____, alp'[ oven ey a ~4, 9°i3. c4 fr^om SURPLUS RESERVES 3, upon motion made by by C~m-issiC:ner' ~ald:•sin;ti-~e vote of =+-~-~i, transfierr^ing to Line Item No. 18-65~-59u Rooks. r~ ORDER N0. 25865 BUDGET RMENDMENT COUNTY JAIL On this the 24th day of May 199'3, upon motion made by Commissioner Baldwin, seconded by Commissioner^ Williams, the Court ~_inanimously approved by a vote of 4-0-0, transferr-ing X26,480.61 from Line Item No. 10-512-104 Jailer^ Salaries to Line Item No. 10-512-108 F'ar•t-Time Salary. ORDER NO. 'S8E6 LATE BILL ISSUE HAND CHECI'. FOR BEULAH RYAS On this the c4th day of May 1999, upon motion made by Commissioner^ Lets, seconded by Commissioner^t3riffin, the Cour^t unanimously approved by a vote of 4-~-0, the late bill from Beulah Byas presented by the A_diz_r'- ORDER NO.5867 APPROVE AND ACCEPT MONTHLY REGORTS On this the 4th day of May 1999, came to be considered by the Cour^t the various monthly reports of FCerr County and F'recinet Officials for Kerr County. Upon motion made by Commissioner Let z, seconded by Commissioner ~r•iffin, the Court unanimously appr^oved by a vote of 4-0-0, that said r^e ports be accepted and filed with the County Clerk for• future audit: Distr^ict Clerk - Linda Uecker• Gener^al Fund for the month of April 1999 Kerr County Clerk - Jannett F'ieper• County Cler^k's Fees - 6ener•al Fund Month of Rpr^il ~0, 1999 Kerr^ County Clerk - Jannett pieper Trust Fund Report for the month of Rpril 30, 1999 Kerr^ County Clerk - Jannett Pieper Monthly Report of Fines Imposed and Collected and Judgements rendered in The County Court J~_iry Fees collected, Month ending Rparil 3a, 1999 Kerr^ County Cler^k - Jannett Pieper Trust Fund Monthly Report Monies and Fees collected or received Month ending April ~~D, 1999 Justice of the F'eace F'r^ecinct Fo~.ir - William E. Ragsdale Fines, Judgements, and Fees Month ending Apr^il ~0, 1999 FCer•r Co~_inty Road K Fridge Monthly Report April 1999 Extension Activity Report - April 1999 ORDER N0. 85868 PROPOSED ROAD IMPROVEMENT RUSTIC HILL ROAD 0n this the 84th day of May i9S9, upon motion made by Commissioner Griffin, seconded by Commissioner^ Baldwin, the Cour^t unanimously appr^oved by a vote of 4-0-0, accepting the proposal to impr^ove .4 miles of Rustic Hili Road at the pe~~se of the homeowner^s and accept ther•eafter• said stretch of road for^ County Maintenance. ORDER NO. X5869 AGGROVE FINAL GLAT OF VISTA RIDGE SUPDIVISION On this the 4th day of May 1999, upon motion made by Commissioner^ Williams, seconded by Commissioner- Griffin, the Cour^t unanimously approved by a vote of 4-0-0, the final plat of Vista Ridge Subdivision and accepted East Ver^de Mesa Drive for^ County maintenance. ORDER N0. 55870 AF'GROVE/AUTHORIZE R FOUR MONTH CONTRACT FOR COURTHOUSE JANITORIAL-CUSTODIAL WORK (BUDGET AMENDMENT - CRERTE NEW LINE ITEM N0.) On this the 54th day of May 1999, upon motion made by __--__=__=-e.- .__=_iams; seconded by Commissioner Griffin, the Cour^t unanimously approved by a vote of 4-0-0, the proposal to authorize a 4-month contract for co~_~rtho~_rse janitorial-custodial work with R 8 J Industrial Cleaning Services at the rate of 81,500 a month and a~_ithor•ize County Judge to sign same, with the under^standing that this is a month-to-month contract and extends only thr^o ugh the end of this fiscal year. Tr•ansfer• 84,800.00 from Line Item No. 10-510-108 to NEW LINE ITEM NO. 10-510-455 C~_istodial Services. ORDER N0. 25871 AF'GROVE CONCEGT PLRN FOR FLAT ROCK LRKE pARI~. On this the 24th day of May 1999, upon motion made 6y Commissioner- Baldwin, seconded by Commissioner- Gr-iffin, the Cour-t unanimously approved by a vote of 4-Q~-0, the concept plan for Flat Rock Lake F'ar-k. ORDER NG. ~587~ ROAD 8 BRIDGE TO CONTRACT GUT BRUSH CLEARANCE AT FLAT ROCK LAKE PART. Gn this the c4th day of May 1999, upon motion made by Commissioner Letz, seconded by Commissic:~~r~ Gr~iffir~; the Ceur•t unanimously approved by a vote of 4-0-~d, author•i~ing use of up to 4c, 50~. G3~J Of ftlYlds f'r`om L. L. R. !-1. gr a-= "_.' F: v.} }~u2~s uT allowing Road & Rr^idge to contr^act oat brush clearance at Flat Rock Lake Park. ORDER N0. X5873 REQUESTING ADULT PROHRTION AND THE SHERIFF'S DEF'RRTMENT INMATES TO GROVIDE WORK AT THE FLRT ROCK LRKE F'ART'. On this the 4th day of May 1999, upon motion made by Commissioner Letz, seconded by Commissioner Griffin, the Court unanimously appr^oved by a vote of 4-~d-0, requesting Adult Probation and the Sheriff's Department to provide comm~_inity service and/or^ jail persons for work at the Flat Rock Lake as needed and as appropriate. ORDER N0. E58?4 LETTER TO CONGRESSIONRL REPRESENTATIVES FROM KERB COUNTY A~KIh!G FOR AN INITIATION OF pN AMENDMENT PERMITTING GRAYER RND THE HOLY BIBLE TO BE FREELY USED IhJ ALL PUBLIC SCHOOLS On this the 4th day of May 1999, upon motion made b:: Commissioner- Baldwin, seconded by Commissioner Letz, the Court unanimously approved by a vote of 4-0-a, that the County Judge be authorized to sign a letter from Kerr County asking Senator Gramm and other Her^r• County Congr^essional representatives to initiate an Rmendment permitting prayer- and the Holy Bible to be freely used in all p~_iblic schools across the entire United States of America, the language of which letter is to be approved by the Commissioners prior- to its being signed and sent. ,.., ORDER NO. 25875 APGRDVE RESDLUTION TO THE GENERAL SERVICES COMMISSION AUTHORIZING KERR COUNTY TO GARTICIGATE IN THE COOPERRTIVE PURCHRSING PROGRAM On this the 24th day of May 1539, upon motion made by Commissioner^ Baldwin, seconded by Commissioner- Griffin, the Court unanimo~.tsly appr-oved 6y a vote of 4-~D-0, the Resolution to the Texas General Services Commission authorizing N.er^r' Co~.inty to participate in the Cooper^ative Purchasing Program. !"^ .-^ ORDER ND. 25Es76 INVITATION TD THE SOUTH TEXAS COUNTY JUDGES AND COMMISSIONERS TD HOLD THEIR CONVENTION Ih! KERRVILLE IN THE YEAR 2001 Dn this the 24th day of May 1999, upon motion made by .-.___: ___ ___._ - _~_. r.nria~ F.:; e.:Cmm1551on e'r' Le*2, the L:o Urt unanimously approved by a vote of 4-0-0, that a letter- b= written inviting the South Texas County Judges and Commissioner^s to have their^ convention in the Year^ 2001 in Kerr^ville, and that the Kerr County Commissioners Court agree to be the host for one evening dur^ing such convention. ORDER N0. 25877 AF~RLICRTION FOR NEIGHBORHOOD ROAD NF-RB RANCH RIVER BEND OWNERS' ASSOCIATION On this the 24th day of May 1999, upon motion made by Commissioner Gr^iffin, seconded by Commissioner Let z, the Court ~_inanimously appr^oved by a vote of 4-0-0, declaring that affected persons, for• the purposes of the Application for Neighborhood Road filed by the River^ Bend Owners' Association, includes all people owning property within NF-RB, Sections '~, ~, and 4, plus the landowners of the areas where the roads would r•~_~n, and setting the time for appearances by any affected persons wishing to oppose the Application for^ the Regular^ Commissioner^s' Court Meeting, 12 J~_~ly 1999 at 2:00 F'. M. .