0809992.8 ITEM N0. 2.8 NO ORDER ISSUED DISCUSSION ONLY - SEE OFFICIAL COURT REPORTERS TRANSCRIPT REGULAR COMMISSIONERS' COURT AGENDA MONDAY, AUGOST 9, 1999 - 9:00 A.M. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: William H. Williams OFFICE: Commissioners Court MEETING DATE: August 9, 1999 SUBJECT: (PLEASE BE SPECIFIC) TIME PREFERRED: 10:00 Current up-date on special maintenance needs on the Library for the ensuing budget year.. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Commissioner Pct. #2/Antonio Martine Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Conmiissioners' Court. ~~~ KERRVILLE, TEXAS July 29, 1999 Bill Williams Kerr County Commissioner 700 Main Street Kerrville, Texas 78028 Dear Mr. Williams: ~-- ~.~ 3pi~ ~`~ -~ !rs ~/ iJ The city council held a budget workshop yesterday to discuss the proposed budget for the 1999/00 fiscal year. During the course of discussions concerning the maintenance of the library, it became evident that more money would need to be allocated for additional work to the new elevator, the roof inspection/repairs and the window resealing projects. The city council is requesting an additional $15,000 be allocated for these projects in the library budget for the upcoming fiscal year. This would mean an additional increase in subsidy to the library of $7,500.00 each from the county and the city. This would bring the library subsidy from the county and the city to $350,926.00 each. A five year major maintenance plan for the library building will be developed during the next few months and will be shared with the county when it is completed. If you have any questions concerning this request, please do not hesitate to contact me. Sincerely, Dane L. Tune Assistant City Manager 800JUNCTION HIGHWAY •KERRVILLE, TEXAS 78028-5069 •830/257-8000 MEMORANDUM To: Bill Williams, Kerr County Commissioner From: Budget Staff, City of Kerrville Subject: 1999-2000 Draft Preliminary Budget for Library Services Date: June 25, 1999 CC: Glenn D. Brown, City Manager Antonio Martinez, Library Director Attached you will find the 1999-2000 draft preliminary budget for the library. This is a working draft of the 1999-2000 library budget, which at this time is subject to revision. The budget staff will present the proposed budget for fiscal year 1999-2000 to the city council in late July, the library budget will be included. The city council will not receive the written document until July 14. If you are new to the city budget method, the following describes the attached budget: - Budget Summary - at a glance summary of current year approved budget, projected revenue and expenses for the current year with the preliminary draft of the proposed budget. - Revenue Analysis -detail listing of all sources of revenue for the library for three years. - Department Expenditure Summary -three year expenditure by department. The library has four departments. - Line Item Expenditure Summary -three year expenditures by line item summarized for all departments. - Department Description -describes the major funding of each departments. - Highlights of Fiscal 1998-1999 -major accomplishments of the department in the current fiscal year. - Department Five Year Goals -major goals the department will strive to achieve in the next five years. - 1999-2000 Objectives -steps to betaken in fiscal 1999-2000 to achieve the five year goals. - Personnel Schedule -five year history of personnel with corresponding salary grade. - Department Budget Worksheet -three year expenditures by line item for each individual department. - Department Salaries and Benefits Worksheet -detail per employee per department of current compensation package. Bill Williams, Kerr County Commissioner Page 2 June 24, 1999 Line Item Justification Worksheet -three year expenditures per line item with description of the item and corresponding justification for needing the item. We realize some of this information may appear to be confusing, so do not hesitate to contact Mary Sekula, Budget Analyst at 792-8335 if you have any questions. Highlights of the 1999-2000 Budget: - Maintains current fiscal year level of operations and services. - Adds $22,000 for roof inspection and repair. - Adds $12,500 for Phase I of the window re-sealing project. - Increases the allocation for the purchase of books by 10% ($8,400). - Adds $5,000 for the purchase of computer equipment. - Allows fora 6% employee compensation package to be determined by the city manager. This could include increases for the health insurance benefit, salary adjustments and other related benefits increases. Funding: - 4.4% increase in revenue generated by operations. - 7.7% increase ($25,000) in subsidy from the city (from $321,626 to $346,626 . - 7.7% increase ($25,000) in subsidy from the county (from $321,626 to $346,626). If you have any questions, please do not hesitate to contact us. i/ 1,~~-,~/~ . ~ ~l ~~- ~cu ~ Lf C d7~ee; U City of Kerrville Budget Staff members: Glenn Brown, City Manager Dane Tune, Assistant City Manager Stephen Canty, Accounting Manager Mary Sekula, Budget Analyst LIST OF CUTS AND REDUCTIONS Llptt-1t~>b Daserlotlon ~~ LIBRARY FUND lu'brery Administration 801 001 Salary adryatment 3lnerease for Librery Technician 4,500 Cut 801 103 First aid supplies 45 Reduced 801 105 Coftea supplies 100 Reduced 801 202 Repair window leaks throughout bldg (12 project) 12,500 Cut 801 202 Replace ceiling ballasts 6 lights 17400 Cut 801 202 Cure rust 6 paint rails around balconies d terrace 1,200 Cut 801 202 Remove stain from restroom or paint Boor 250 Cut 801 202 Clean b paint public restrooms on mein floor 1,000 Cut 801 202 Safa cushions claened 1500 Cut 801 202 Pull up carpet to remove wrinkles In children's 500 Cut 801 205 Office equipment maintenance 50 Reduced 801 306 Final design b printing of BHML saMu brochure 1,000 Cut 801 502 Bring 2 bathrooms to ADA standards 12,000 Cut 801 502 Restoration of tiles in emphBheater b parking lot walla 10,000 Cut 501 502 Automatic front door for ADA compliance 4,200 Cut 501 502 Refyrbiah meeting room 25 000 Cut 801 502 Update 2 kkchena ~ 000 Cut 801 502 Window blinds estimate 12000 Cut 801 502 Push bar ex8 door at staff entry 600 Cut 801 502 Exlamel book return 3,000 Cul 801 502 Interior sipnage 2 c~ Cut BOt 505 Compact disk display fumdure 1200 Cut 801 505 Map case 1,000 Cut 801 506 Microform reader printer wNendor 15,000 Cut 801 512 Kemille DT retrospective micro(Iming b stooge unk 14,000 Cut 801 512 Replacement of worn, damaged, bet ekuie book tkles 2,5QQ Cut Subtotal 163145 Patron Services 802 010 ALA, TLA conferences 765 Reduced 502 011' Local meetng expanses 10 Reduced 802 108 Other Supplies 875 Raduesd 502 205 Office equipment maintenance 140 Cut 802 306 McNaughton Lease Book plan upgrade 2.647 Cut Subtotal 4,837 Ciroulatlon 503 003 Temporary help to cover absences 5,832 Cut 803 010 ALA, TLA wnferencaa 560 Reduced 803 108 Other Supplies 1 r~ Reduced 803 205 Office equipment maintenance 1351 Reduced 803 306 2 Days training from Gaylord on Gaylord Galaxy Ta Windows 2,750 Reduced B03 505 Pdnter for Technical Services 580 Cul 803 505 Computer for Internet printing controller 1,900 Cut 803 505 Computer for Inladibrary Loans 2500 Cul 803 505 2 Light pena/decoders 1 120 Cut 803 505 Computer for Genealogy patrons 2500 Cut 803 505 Microfilm Reader-Printer for Reference Department 12 270 Cyt Subtotal 32 962 Tschnfcal Services 504 001 Increase staff to achieve ratio 1:2,500 22 214 Cut 504 010 ALA,TLA conferences 325 Reduced 804 502 Space needs for technical services 100 000 Cut 504 512 Book budget increase $Q SQQ Reduced Subtotal , +~a too TOTAL CUTS AND REDUCTIONS TO LIBRARY FUND REQUESTS 353,683