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ORDER NU. ~6~~~
REAF'p'O I N'TMENT OF D R. SAM JUNN.I N
l-U l"HE HTLL COUNTRY COMMUNITY MHMR CENTER
HOARD OF TRUS~7EES
Un this the lath day of September
the Court unanimously approved by
reappointing Dr. Sam .7unkin, to t
MHMR Center Boar^d of ~f~r~_tstees and
199`x, s_~pon motion made by
~.. ... ~.~~~L17 C:' Lr'lri 157,
a VOtC 8f 4-rb-~:
se Hill t:ountr' y ~~"...- _ .
as_tthori~e the Cosanty Js_~dge
to sign Board Appointment Form.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Henneke OFFICE: County Judge
MEETING DATE: September 13, 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss reappointment of Dr. Sam Junkin to the Hill Country Community M~IlVIR
Center Board of Trustees.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
i IAME OF PERSON ADDRESSING THE COURT:
County Judge
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
HILL COUNTRY COMMUNITY
MHMR CENTER
ADMINISTRATIVE OFFICES
1901 Dutton Drive, Suite D 819 Water Street, Suite 300
P.O. Box 1169 Kerrville, Texas 78028
San Maroon, Texas 78667-1169 Tel: (830) 792-3300
Tel: (512) 558-2000 Fax: (830) 792-5771
Fax: (S 12) 392-1628
BOARD OF TRUSTEES
Chairman:
Judge David Montgomery
searsaty~rrrasurer.
Commissioner John Kight
Ms. Tarnmye Carpinteyro
Commissioner Jack Dawson
Dr. Kim Graham
Dr. Sam Junkin
Ms. Margie Moore
Judge Tommy R¢ardon
Mr_ Louy Younis
EXECUTIVE DIRECTOR
Janis Beck, M.Ed.
August 16, 1999
The Honorable Fred Henneke
700 Main
Kerrville, Texas 78028
Subject: Hill Country Community MI-IMR Center Board of Trustees Appointment
Dear Judge Henneke,
After many months of hard work by the nineteen County Judges who sponsor Hill
Country Community MI~ViR Center (Hiill Country CMHIVIRC), the Charter Board of the
Center began its work in February, 1997. The work of this Board led to the creation of
Hill Country CNI~~VVIRC on September 1, 1997. As you know, this change primarily
involved a change in governance; specifically, the transition from being operated directly
by the state to being governed by a Board of Trustees which is appointed by the involved
counties. Dill Country has been very fortunate to have a stable, hard working Board. This
has contributed greatly to our success. The Bill Country Organizational Plan (see
attached) calls for the Charter Board to be comprised of four members with one year
terms and five members with two year terms (terms began September 1, 1997). The two
year term of Dr. Sam Junkin, who represents Ken County expires August 31, 1999.
In order to assure adherence with the Organizational Plan and continued representation
of your county on the Board, I need for you to determine how Kerr County would like
to proceed. The following options are available:
Dr. Junkin can be reappointed the Organizational Plan allows for unlimited
reappointment); or
2) You, as County Judge, may assume the appointment yourself; or
3) You may post notice for persons interested in membership on the Board of
Tlustees. (Please note there are requirements for notices of vacancies and for the
appointment process).
Serving-Bandera, Blanco, Corral, Edwards, Gillespie, Hays, Katdall, Kerr, Kimble, Kirmey,
Uano, Mason, Medina, Marard, Real, Sdrleidrer, Sutton, Uvalde & Val Verde Counties
Enclosed you will also find a Board Appointment Form for your signature. Please return this
form in the envelope provided at your convenience.
Please inform me or Tammy Hunter, Liaison to the Board (512-558-2000), of your decision.
Staff stand ready to assist you in any way. Please feel free to contact me, Janis Beck or Tammy
Hunter if you need further information.
Sincerely,
vid Mon gom ry
Chairman, Board of Trustees
Hill Country Community MH1VIlt Center
xc: Dr. Sam Dunkin, Board Member
Janis Beck, Executive Director
Tammy Hunter, Board Liaison
HILL COUNTRY COMMUNITY
MENTAL HEALTH AND MENTAL RETARDATION CENTER
BOARD APPOINTMENT FORM
I, Fred Henneke, the County Judge of Kerr County do hereby appoint the following member to
serve on the Board of Trustees for Hill Country Community 1VI1=SIR Center effective September
1, 1999.
Appointee:

Approved By:
Fred Henneke
Kerr County Judge
PART IV
ORGANIZATION PLAN
A. ORGANIZATIONAL STRUCTURE: BOARD OF TRUSTEES
A Board of Trustees will be appointed by the governing bodies of Bandera, Blanco, Comal,
Edwards, Gillespie, Hays, Kendall, Kerr, Kimble, Kinney, Llano, Mason, Medina, Menard, Real,
Schleicher, Sutton, Uvalde and Val Verde Counties for the purpose of operating a community mental
health and mental retardation center (CMHMRC). A CMHMRC is an agency of the State, a
governmental unit, and a unit of local government as defined and specified by Chapters 101 and 102,
Civil Practice and Remedy Code, and a local government as defined by Section 3, the Inter-local
Cooperation Act (Article 4413 (32C), Vernon's Texas Civil Statutes.
In order to ensure equitable representation, the following method was used for the
appointment of the Hill Country Community MHMR Center's Board of Trustees. Each of the four
most populous counties were allocated one member. The combined population of these four
counties was then subtracted from a total population of all nineteen counties. The remainder was
divided by five, the maximum number of Board of Trustee memberships available. This brought
the total members to nine, the maximum number allowable by statute. This average population was
then used to configure the remaining fifteen counties. In addition to population, these groupings
were determined by natural affiliation and contiguous borders. The groupings ranged from
combinations of six counties to one county.
BOAR ('OMPOSITIOlN
The Hill Country Community MHMR Center's Board of Trustees shall be composed of
nine (9) members.
One member of the Board shall be appointed from the following counties:
1) Edwards
Kimble
Mason
Menard
Schleicher
Sutton
One member of the Board shall be appointed from the following counties:
2) Kinney
Real
Uvalde
One member of the Board shall be appointed from the following counties:
3) Blanco
Gillespie
Llano
One member of the Board shall be appointed from the following counties:
4) Bandera
Kendall
One member of the Board shall be appointed from each of the following counties:
5)	Val Verde
6)	Medina
7)	Kerr
8)	Hays
9)	Comal
A member must be a qualified voter and maintain primary residence in the region to be served by
the centers.
Validity of eligibility is the responsibility of the appointing entity.
TERM
Charter Board -The appointing authorities shall designate four members to serve one (1) year
terms and shall designate the remaining members to serve two (2) year terms.
Subsequent Boards -Appointments made to the Board of Trustees will be for a period of two (2)
years, with the exception that appointments made to fill unexpired terms will be for the remainder
of the unexpired term.
2
1~IQTICF~QIE! YACAN~IF.~
Subsequent Boards - At least one (1) month prior to the next meeting of the Hill Country
Community MHMR Center's Board of Trustees, at which Board of Trustees members will be
appointed, each sponsoring entity will post notice of such vacancy in their Courthouse and will post
a brief notice in the legal notice section of their local newspaper if there is a newspaper published
in the County. Eligibility requirements will be included in the notice.
Application for Board of Trustees membership may be made by any eligible individual to
a member of the sponsoring entity. Applications may be verbal or written. Documentation of all
applications will be maintained by the receiving sponsoring entity for one year. All applications will
be considered when Board of Trustees appointments are made.
AP>~OiNTME1YT
The appropriate County Judge(s) [and/or Commissioners' Court(s)] will review all
applications from that county or region for membership on the Board of Trustees and
will select the appointee.
2. If the Board appointment will represent a region composed of more than one county,
that appointment will be approved by consensus of the involved County Judges. If a
consensus cannot be reached, the applicant will be approved by simple majority vote.
When an applicant is approved, the recommending Judge will notify the appointed
individual with a letter of appointment which includes the following:
a. the effective date of the appointment;
b. a general description of duties; and
c. a description of training requirements.
REAP~QIIYTME1~tT
Board members may be reappointed.
3
TKAINIL~LG
At the time of appointment, each Board of Trustees member will be given written notice
of training requirements and must agree to such requirements:
1. Each year all members will attend (4) hours of training provided by professional staff
members of the CMHMRC.
2. Prior to assuming office, each Board member will attend a four (4) hour training session
provided by the Center's professional staff which includes information relating to the
following:
a. the enabling legislation which created CMHMRCs;
b. the programs the CMHMRC operates;
c. the CMHMRCs budget for the fiscal year;
d. the results of the most recent formal audit of the CMHMRC;
e. the Open Meeting Law and Open Records Law (Vernon's Civil Statutes
Articles 6252-17 and 6252-17a);
f. Any ethics policies adopted by the center.
II~LI~IBI .ITY
Not withstanding eligibility gained by meeting criteria in the previous section titled
"Eligibility", an individual becomes ineligible for Board of Trustees membership if he/she or any
person related to a prospective member within the second degree of affinity, third degree of
consanguinity or an immediate in-law:
1. Owns or controls, directly or indirectly, more than 10% interest in a business entity or
other organization receiving funds from the CMHMRC by contract or other method.
2. Uses or receives a substantial amount of tangible goods or funds from the CMHMRC
other than:
a. compensation or reimbursement authorized by law for Board of Trustees
membership, attendance, or expenses relevant to meetings, training sessions,
conferences, and other Board activities and services to the CMHMRC; or
b. as a consumer or as a family member of a person receiving services from the
CMHMRC.
4
PB4HIBIT~D A~TLYLTIE~
Members of the Board of Trustees may not:
1. Refer for services a client or patient to a business entity owned or
controlled by a member of the Board of Trustees, unless the business
entity is the only business that provides the needed services within the
jurisdiction of the Hill Country Community MHMR Center;
2. Use Hill Country Community MHMR Center in the conduct of a business
entity owned or controlled by that member;
3. Solicit, accept, or agree to accept from another person orbusiness entity a
benefit in return for the member's decision, opinion, recommendation,
vote, or other exercise of discretion as a local public official or for a
violation of a duty imposed by law;
4. Receive any benefit for the referral of a client or patient to Hill Country
Community MHMR Center or to another business entity.
Appoint, vote for, or confirm the appointment of a person to a paid office
or position with Hill Country Community MHMR Center if the person is
related to a member of the Board of Trustees by affinity within the second
degree or by consanguinity within the third degree.
6. Solicit or receive a political contribution from a supplier or contractor with
Hill Country Community MHMR Center.
After the beginning of each fiscal year, the Board of Trustees will elect the following
from its members:
Chairperson -This individual will convene, moderate and end each
meeting of the Board of Trustees; create and assign members to
subcommittees; call special meetings of the Board when necessary; and
sign minutes of meetings.
2. Vice-Chairperson -This individual will assume the duties of the
Chairperson in his/her absence.
5
3. Secretary -This individual will oversee records of Board of Trustee
member's training; oversee timely and proper notice of regular and special
meetings of the Board of Trustees; oversee the distribution of minutes of
meetings and agendas; and sign minutes of meetings.
Individuals appointed to the Board of Trustees become local government officials by
virtue of such appointment and, as such, are subject to requirements of Chapter 171, Local
Government Code.
The Board of Trustees will have special meetings as called by the Chairperson.
All meetings of the Board of Trustees will be open to the public to the extent required and
in accordance with the general law of this State requiring meetings of governmental bodies to be
open to the public.
A majority of the membership of the Board of Trustees will constitute a quorum for the
transaction of business. Five (5) members constitute a majority of the Board of Trustees.
Matters before the Board of Trustees will be decided by a simple majority vote of a
quorum.
The Board of Trustees will keep a record of its proceedings in accordance with the
general law of this State that requires meetings of governmental bodies to be open to the public,
and the record is open to inspection by the public in accordance with that law.
The Chairperson of the Board of Trustees will approve written minutes of each meeting
and sign the document.
The Secretary of the Board of Trustees will sign the minutes and assure that copies are
distributed to the Central Office of TDMHMR, each of the Board members, and to each County
Judge in the Hill Country via U.S. Postal Service.
RE_QLIIRFD RFPRESENTATI9N
In order to reflect the ethnic diversity of our service area and to assure consumer input, the
6
Charter Board of Trustees and each successive Board of Trustees will include one or more consumer
of services or family member, and one or more or members of an ethnic minority. In order to assure
appointing the most qualified individual to those positions, the County Judge(s) and/or the respective
Commissioner's Court(s) will mutually agree upon appointment of the required members.
RF,MOVAI. FRQMSHE_BOARn OF TRUS_TEE~
A. Grounds for removal from the Board of Trustees are as follows:
Violations of Chapter 171, Local Government Code.
2. Ineligibility for Board of Trustees appointment at the time of the
appointment as defined by the section titled "Eligibility".
3. Failure to maintain eligibility requirements as defined by the section above
entitled "Eligibility".
4. Failure to maintain an acceptable standard of attendance at meetings,
demeanor, and contribution to the obligations of the Board of Trustees, as
determined by a majority of the Board of Trustees.
5. Failure to execute the affidavit as specified in the section below titled
"Affidavit".
B. Procedure for removal from the Board of Trustees is as follows:
Allegations of Board of Trustees member's conduct, unsuitability, or
ineligibility will be accepted by the Chairperson, unless the Chairperson is
the object of the allegation. In such case, the Vice-Chairperson will accept
the allegation.
2. The Chairperson will appoint athree-member subcommittee to investigate
the allegations, unless the Chairperson is the object of the allegation. In
such case, the Vice-Chairperson will appoint the subcommittee.
The subcommittee will report its findings to the Board of Trustees in
closed session within 45 days.
4. Following the subcommittee's report, the Chairperson will request a
motion in response to the report. If the Chairperson is the object of the
report, the Vice-Chairperson will request the motion.
5. In the event a majority of a quorum of the Board of Trustees vote(s) to
recommend removal of the member in question, a letter recommending
withdrawal of appointment signed by those members recommending
removal will be sent to the County Judge(s) from the county or region
which recommended the member for appointment.
6. The County Judge(s) from the county or region may appeal the removal
decision within two weeks. The Board of Trustees would then hold a
removal hearing involving the involved County Judge(s) and following
this hearing would again, by a majority of a quorum, remove or retain the
Board member.
7. Should the Board member be removed, the member will be notified
imediately, in writing, by the .County Judge(s) who made the original
recommendation for appointment.
8. The Board of Trustees will not remove members except on grounds listed
in these rules.
RF.SI ~NATIOLY
1. Members may resign from the Board of Trustees for any reason.
2. Resignations will be written and submitted to the appropriate County Judge or Judges
with a copy to the Chairperson.
3. Resignations will not be rejected.
4. Resignations will be effective the date of the written notification.
REIDZBIIBSElYIE1~1T
1. Board of Trustees members may not be reimbursed for services performed for the
Board of Trustees and the CMHMRC.
2. Board of Trustees members may authorize for themselves mileage, per diem and
other expenses relevant to meetings, training sessions, conferences, and other
activities relevant to Board of Trustees activities and service to the CMHMRC.
AEFII?AYiT
Not later than the date on which a member of the Board of Trustees takes office by
appointment or reappointment and not later than the anniversary of that date, each member shall
annual execute and file with the CMHMRC an affidavit knowledging that the member has
read t is ocu
-~zr
Ri ar Evans George E. ars
d r Co ~i Blanco County Judge
rter Casteel Neville G. Smart, Jr.
Comal unty Judge Edwards County Judge
Mark Stroeher
Gillespie County Judge
James W. Gooden
Ke all Count Judge
eO ~
Delbert Roberts
Kii~le County Judge
Eddy Ethe ge
a s County Judge
R bert Dens
K rr County Judge
ommy Searg
Kinney County ud e
Tommy Rear on
County Judge a n County Judge
~ O
nntanmPrv harles Chil ers
Medina Co~n1< _Ju
G. W: i igear
Re 1 County Jud
~~w
Carla Garner
Sutton County Judge
~~
Kir rtck
al de County Judge
Menard Count Judge
jJohnny F. nffin
leiche Co ty J
`~~ ~
William R. Mitchell
Uvalde County Judge
9