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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: William H. Williams OFFICE: Commissioners Court
MEETING DATE: September 13, 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss job descriptions for (1) Facilities Use and Maintenance Supervisor; (2)
Facilities Use and Maintenance Assistant Supervisor; and (3) Facilities Use and Maintenance
Clerk.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Commissioner Pct. #2
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
5:00 P.M. previous Tuesday.
JOB DESCRIPTION: FACILITIES SUPERVISOR
PAY GROUP:
APPOINTED
FLSA: EXEMPT
.TnR TTTT,F,:
OBJECTIVE:
FACILITIES USE AND MAINTENANCE ADMINISTRATOR
To ensure all county facilities and grounds are properly maintained and
utilized.
ORGANIZATIONAL RELATIONSHIPS:
1. Reports to: Commissioners' Court and/or to any member of the court who may
be designated by the court as direct supervisor.
2. Directs: All personnel associated with facilities use and maintenance and
Environmental Solid Waste Department.
3. Other: Has contact with other county departments, contractors, vendors,
suppliers and public.
GENERAL STATEMENT OF DUTIES:
This is a responsible supervisory position. Duties include supervising the maintenance of
all county facilities and grounds; ensuring all necessary repair work is done; ordering
necessary equipment and supplies for maintenance work and assigning personnel to
accomplish these tasks; prepare contracts, schedule and administer contracts for events
and functions at all County Facilities and Grounds.
EXAMPLES OF WORK:
Assigns and supervises work of maintenance/custodians and other employees within
department;
Assigns and supervises all necessary repairs on County Facilities.
Inspects buildings and grounds to monitor the quantity and quality of work being
performed and takes remedial action if necessary;
Maintains adequate inventory of supplies and equipment; provide support and space for
central supply.
Evaluates necessity for any major repairs or maintenance needs and makes
recommendations for remedial action;
Administer scheduling, contracts and fees for use of all county facilities by the public,
organizations, businesses, and agencies.
Prepares necessary reports, makes grant applications where applicable, submits
employee time sheets, and other reports related to Maintenance and Environmental Solid
Waste.
Prepares budgets for Departments assigned to Facilities Use and Maintenance
Administrator.
Ensures that expenditures remain within budgeted amounts; and
Performs other duties as may be assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Ability to supervise and motivate employees in unskilled or semi-skilled positions;
ability to evaluate the need for various repairs and maintenance; ability to operate and to
train employees in the use of janitorial and grounds maintenance equipment; ability to
prepare listings for inventory, to order supplies, and to prepare other records and
reports, ability to understand and communicate to others oral and written instructions;
ability to establish and maintain effective working relationships with county personnel,
vendors, and the general public. Represents County as assigned to work with other
Governmental Entities on projects for public good.
ACCEPTABLE EXPERIENCE AND TRAINING:
High school graduation or its equivalent plus at least four years work experience
involving a variety of maintenance activities, such as plumbing, carpentry, and electrical
work, two years of which must have included supervisory responsibilities;
or
Sufficient education to read and write and at least six years work experience involving a
variety of maintenance activities such as plumbing, carpentry, and electrical work, two
years of which must have included supervisory responsibilities;
or
Any equivalent combination of experience and training which provides the required
knowledge, skills, and abilities.
CERTIFICATES AND LICENSES REQUIRED:
Valid Texas Drivers License
JOB DESCRIPTION: FACILITIES USE & MAINTENANCE CLERK
PAY GROUP: 12 FLSA:NONEXEMPT
JOB TITLE: CLERK
OBJECTIVE: Provide accurate clerical light bookkeeping and record keeping for Kerr
County Facilities Use & Maintenance and Environmental Solid Waste
Departments and assists in the daily duties and maintenance of the
Facilities Use & Maintenance and Environmental Health Departments.
Receive calls and transfer to appropriate department.
ORGANIZATIONAL RELATIONSHIPS:
1. Reports to: Facilities Use & Maintenance Administrator
2. Directs: None
3. Other: Works with other Facilities Use & Maintenance and
Environmental Solid Waste Employees, the General Public, and
potential groups booking Kerr County Facilities.
GENERAL STATEMENT OF DUTIES:
This is a responsible non supervisory position that may involve some independent
judgment. Duties include performing clerical and bookkeeping work, which requires
application of various complex work methods and procedures, These duties are to be
done in accordance with the department regulations, functions, policies, and practices.
Must assist the Facilities Administrator and the public.
EXAMPLES OF WORK:
Provide the Public with professional courteous service;
Provide clerical support for Facilities Use & Maintenance and Environmental Solid
Waste;
Provide accurate messages and dispatch personnel;
Keep accurate Time Sheets, Vacation & Sick Leave of all Facilities Use & Maintenance
Employees;
Receive calls from vendors and people wanting to book facilities and route those to
respective person who is responsible for those duties;
Issue purchase orders for all departments;
Order supplies and keep detailed records of purchases for all departments listed;
Handle correspondent letters for Environmental & Facilities Use and Maintenance
Administrator;
Prepare contracts for facilities use; receives and transmits funds to Treasurers Office;
Assist Public, Facilities Use & Maintenance and Environmental Solid Waste Employees;
Provide light bookkeeping for Facilities Use & Maintenance and Environmental Solid
Waste Dept.;
May be required to work irregular hours, meaning those other than Monday through
Friday but no more than 40 hours per week;
Performs such other duties as may be assigned;
REQUIRED KNOWLEDGE, SKH.LS AND ABILITIES:
Working knowledge of office practices and procedures, and of departmental rules and
regulations; ability to be aself-starter and show initiative; ability to be organized and be
attentive to detail; ability to understand and carry out oral and written instructions and to
request clarification when needed; ability to maintain established records and files;
ability to meet the public well, to deal effectively with their questions or problems,
seeking assistance when needed; ability to accomplish work assigned within time period
allotted; ability to operate office equipment, i.e., computer, adding machine, etc.; ability
to work in an organized manner; ability to establish and maintain effective working
relationship with co-workers..
ACCEPTABLE EXPERIENCE AND TRAINING:
Graduation from High School or G.E.D. plus at least six months experience in clerical
work, preferably with a Local Government Entity (related business school courses may
be substituted);
CERTIFICATES AND LICENSES REQUIRED:
Valid Texas Drivers License
PHYSICAL REQUII2EMENTS:
Must have the ability to physically handle, carry and lift a minimum of fifty pounds..