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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Henneke OFFICE: County Judge
MEETING-DATE: September 13, 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approval of the contract between the Office of Court Administration and
Kerr County and authorize the County Judge to sign same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
County Jude
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
CONTRACT BETWEEN THE OFFICE OF COURT ADMINISTRATION
AND
KERR COUNTY
PRESIDING JUDGES ASSISTANCE PROJECT
STATE OF TEXAS
OCA CONTRACT NO.
COUNTY OF TRAVIS
I. CONTRACTING PARTIES
This contract is by and between the Office of Court Administration, as the Grantee Agency,
and Kerr County, the Service Provider, and is funded by state appropriations to the state Office of
Court Administration. It is understood by all parties that payment obligations created by this
contract are conditioned upon the availability of State or Federal funds appropriated or allocated for
the payment of such obligations.
II. MONITORING
The Office of Court Administration is responsible for closely monitoring Kerr County and
exercising reasonable care to enforce all terms and conditions of the grant. Kerr County agrees to
fully cooperate in the monitoring process.
III. RECORDS
Requirements of the Uniform Grant and Contract Management Standards (UGCMS)
promulgated pursuant to Section 783 of the Government Code are adopted by reference as part of
this contract. The Office of Court Administration, as Grantee Agency, shall keep all project records.
Records shall be retained for at least three (3) years following the closure of the most recent audit
report and until any outstanding litigation, audit or claim has been resolved. Records are subject to
inspection by any state or federal agency authorized to inspect the same.
IV. STATEMENT OF SERVICES TO BE PERFORMED:
To promote the efficiency and effectiveness of the administrative functions performed for
the Sixth Administrative Judicial Region, Kerr County agrees to provide an employee or employees
for the Sixth Administrative Judicial Region. The State of Texas, through the Office of Court
Administration, will provide certain funds for payment of salary expenses for an administrative
assistant or assistants to the Presiding Judge of the Sixth Administrative Judicial Region. The
administrative assistant or assistants will be employees of Kerr County, with the same rights and
benefits now enjoyed or hereafter granted to employees of Kerr County and the same responsibilities
of said employees. The administrative assistant or assistants shall be chosen by, and serve at the will
of, the Presiding Judge of the Sixth Administrative Judicial Region. The duties performed by an
administrative assistant include assisting with the assignment and coordination of visiting judges'
schedules, maintaining records for judicial assignments within the region, preparing claims for the
judicial assignments within the region, preparing claims for the visiting judges, and such other duties
as maybe necessary for the efficient administration of justice in the Administrative Judicial Region.
V. BASIS FOR CALCULATING REIMBURSABLE COSTS:
Payment for the above described services (not to exceed $20,892.00) will be made as
follows: The Office of Court Administration agrees to reimburse Kerr County for the period
September 1, 1999, through August 31, 2000, for the salary and related benefits of the administrative
assistant or assistants for the Sixth Administrative Judicial Region, payable in twelve (12) monthly
installments. Reimbursable costs shall include the actual salary payments to the designated
administrative assistant or assistants to the Presiding Judge plus fringe benefits. Reimbursements
will be contingent upon receipt of a signed statement from an authorized county official listing the
salary and fringe benefits amount to be incurred by the county for the administrative assistant or
assistants to the Presiding Judge. Any change in the amounts to be incurred by the county during
the period of this contract shall be communicated in writing to the Office of Court Administration
within thirty (30) days thereof. Billing for the above described services will be provided in the same
manner as it would be provided to institutional purchasers in the absence of a grant and shall consist
of a brief statement of the service or other item provided and the basis for the billing rate.
VI. DEFAULT
In the event of a default of Kerr County, the Office of Court Administration, may cancel or
suspend this contract and Kerr County shall be entitled to recover for all services provided prior to
the cancellation date or shall repay any funds for services not yet rendered.
VII. LICENSES, CERTIFICATIONS, AND INSPECTIONS
All licenses, legal certifications, or inspections required for the services, facilities, equipment,
or materials, and all applicable state and federal laws and local ordinances must be complied with
by Kerr County. Failure to comply with this requirement shall be treated as a default.
VIII. TERM OF CONTRACT
The term of this contract shall commence on September 1, 1999, and shall end on August
31, 2000, unless extended or terminated as otherwise provided for in this contract. If a successor
Presiding Judge is appointed during the period of this contract who resides in a county other than
2
The term of this contract shall commence on September 1, 1999, and shall end on August
31, 2000, unless extended or terminated as otherwise provided for in this contract. If a successor
Presiding Judge is appointed during the period of this contract who resides in a county other than
Kerr County and offices of the Sixth Administrative Judicial Region are removed to a county other
than Kerr County, then this contract shall expire upon the actual date of removal of the Sixth
Administrative Judicial Region offices to a county other than Kerr County. All services billed
hereunder must be rendered within the grant period.
IX. MANDATORY ALTERNATIVE DISPUTE RESOLUTION
The dispute resolution process mandated by Texas Government Code Chapter 2260 must
be used to attempt to resolve any dispute between OCA and the county arising under the contract.
ACCEPTED BY:
Jerry L. Benedict, Administrative Director
Office of Court Administration
DATE:
GRANTEE AGENCY:
Office of Court Administration
P.O. Box 12066
Austin, Texas 78711-2066
512/463-1625
Honorable Fred Henneke, County Judge
Kerr County
DATE: / /~'3 ~ ~ ~
SERVICE PROVIDER:
Kerr County
700 Main St.
Kerrville, TX 78028
210/792-2211
The terms and conditions of this contract have been reviewed and agreed to by:
Honorabl Stephen B. Ables, Presiding Judge
Sixth A inistrative Judicial Region
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