1
2
9
5
6
7
2
9
10
11
12
13
14
1F
1n
17
18
19
20
21
?Z
23
24
25
,.,.
~^
z

1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
1.6
17
18
19
20
21
22
23
29
25
I N D E X
November 8, 1999
Commissioners' Comments
2.llolbi.}'Announce committee members - Master Plan
2.~6/pR Proposed ground lease between City/County and
Stephen T. Drane for airport hangar
2.8atr~- Grant funding - HCYEC
l.lo~b/U3Pay Bills
1.3a(i/Late Bills
1.96/oSRead and approve minutes
1.5,20/obApprove and accept monthly reports
PAGE
3
8
10
20
22
31
43
44
46
52
63
65
65
66
67
70
71
79
83
86
94
Crossing at Flat Rock bake Park
2.12/~gNominations - Kerr Central Appraisal District
Board
2.19a4~b9Canvass proposed Constitutional Amendment
election results
2.7 a~Billing options -- American Express cards
2.10a~}}Olpen bids for computers & related equipment,
service & maintenance
.v ab~ia
4.laf~ll~ Action taken on Executive Session matters -
' Draft Agreement with law firm
o~bll~" Commissioners Court recessed
)V
~ ~k~.
f.or Use/Development of Hill Co~.intry Youth
Exhibition Center (HCYEC)
2.1~6U9~evised Personnel Policy
2.2~j,(jy~lnsurance Renewal. Contract
2.3 ~Jp-y.R~Process for evaluation k restructuring of
County employees' job classifications
2.6~U9~Furniture Plan bids / brick wall parapet cap
aGo`75
2.40,~(~/o~Budget amendment - Constable Pct. 3
2.5o2v d/Going out for bids - Animal Control truck
2.9~6~07 Engineering/construction - Third Creek

1
2
3
4
5
5
7
9
10
11
12
13
19
15
]6
17
18
19
20
21
c2
23
24
25
On Monday, November 8, 1999, a Regular Meeting of the
Kerr County Commissioners Court was held in the Com,t,issieners
Courtroom, Kerr. County Courthouse, Kerrville, Texas, and the
following proceedings were had in open court:
P R O C E E D I N G S
JLfDGF., HENNEKE: It's 9 o'clock on Monday, November
8th, 1999, and we'll call to order this regular meeting of
the Commissioners Court. If y'all will stand and join me in
prayer, and then we will pledge allegiance to the United
States.
(Prayer and pledge of allegiance.)
JUDGE HENNEKE: Thank you. At t},is time, if
there's any citizen who wishes to address the Court on an
item which is not on the agenda, they may come forward and do
so. Do we have anyone in the audience who would like to
address the Court on an item which is not li;~ted on the
agenda? Ms. Nemec?
MS. NEMEC: I'd just like to say yesterday I had
the privilege of attending a regional competition ir; Austin,
and it's a cheerleading and gymnastics competition, and there
were several children from Kerrville that were there
competing. It was Regis Gymnastics and Peggy Anne and Cece
Jean Dance Studio, and they each had several different squads
that were there. And, all. i:he Kerrville kids placed and got
their bid for national, so Kerrville was very wet]
4
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
:? 1
22
23
24
25
represented, and I'm proud of them.
JUDGF. HENNEKE: Is there anybody in particular that
we know that was there?
MS. NEMEr_; Oh, I have a daughter that was there.
And Tommy Tomlinson -- our Auditor's daughter was there too,
so it was a lot of fun.
JUDGE HENNEKE: Thank you, Barbara. Is there
anyone else who would like to address the Court o,~ an item
not listed on the agenda? If not, we'll proceed to the
Commissioners' comments. bet's start with Commissioner
Baldwin this morning.
COMMISSIONER BALDWIN: Yes, sir. I was one of
those cheerleaders that was there.
(Laughter.)
MS. NEMEC: I thought I saw you t}-,ere. Your skirt
was too short.
COMMISSIONER BALDWIN: I knew you were going to
comment. No, sir, I don't have any comments. I understand
that there is a -- Wednesday is the birthday far the Marine
Corps. I can't remember how many years, 212 years or --
COMMISSIONER GRIFFIN: About that.
COMMISSIONER BALDWIN: Something like that. A lot
of celebrating round the Hill Country and all over the
nation. And, that's about it, sir, except one other item.
I'll he leaving in about 40 minutes for a funeral. One of my
1
2
3
4
5
6
7
8
9
10
11
12
"' 13
14
15
16
17
18
19
20
21
22
7Z
24
25
._
F
life-long friends, ware going to bury him this morning, and
so I'll be stepping out for a little while. I don't think
very long, but a little while.
JUDGE IIENNEKE: Okay. We regret that. Bill?
COMMISSIONER WILLIAMS: Couple things, Judge.
Congratulations to Sonia Mousey, a Center Point High School
student, who is the daughter of Elwood and Melody Nelson.
She's a finalist in the Senior Division of the Young Writer's
Cowboy Poetry Contest, ar;d we wish her well.. Secondly, I had
the opportunity and the privilege to present, on Saturday
night, the Kerr County Commissioners Court awards to all of
the 9-H'ers at the annual awards ceremony which was out at
the Ag Barn, and it was really a neat evening. A lot of
good-looking young folks who worked very hard in their 9-H
programs to achieve, and I want to extend my congratulations
to each of them, as I did Saturday on behalf of the Court.
JUDGE HENNEKE: Very good. Jonathan?
COMMISSIONER LET7,: A couple of comments. One,
congratulations to both the Kerrville Tivy Antlers and the
Comfort Aobcats for winning District. Comfort is currently
ranked 7th in the state, and I think in the last -- I think
they've had an undefeated season the last two years. Their
record's pretty phenomenal. And, also, I think -- I can't
remember his first name -- Guy Syfert's son is the sixth
student -- or high school student ever to pass 6,000 yards
6
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22_
23
24
25
rushing in a high school career, which is an amazing
accomplishment. That's all classes of high school football
players.
And, the other item I would like to bring up is, anyone
who's not been down to Flat Rock Park recently should make a
trip down there. There's -- a lot has changed. The old part
of the park is pretty much completed from the standpoint of
dirt moving and road construction and things of that nature.
The guardrails are currently being installed. And, in that
regard, I'd like to thank our Road and Bridge Department and
Len Odom. They spent a tremendous amount of time. I think,
based on the monthly report, they put in about 361 hours, not
including Len Odom's supervisory time, in construction out
there, and that's something that's really not a budgeted
item. They don't get any compensation for doing it; they're
just doing it as they can and doing all of. their. other
projects at the same time, so they should be recognized for
that.
They also spent a great deal of time at the Ag Barn; Len
supervised a lot of man hours seal-coating that parking lot.
That's another area that they really don't get any credit
for, their -- their labor they put in. The materials
certainly are budgeted, but there's not a separate budgeted
item or line item for their time, which takes them away from
their other duties.

1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
27
23
24
25
JUDGE HENNEKE: Good. Commissioner Griffin?
COMMISSIONER GRIFFIN: I wanted to add my --
Jonathan stole my thunder, but congratulations to the two
football teams for making District. That's a great
accomplishment, and particularly in the case of the two
seasons in a row, now. Such excellence is to be rewarded.
It's good to know that they're winning football teams that
won this week.
COMMISSIONER LETZ: The Longhorns won.
COMMISSIONER GRIFFIN: That --
JUDGE HENNEKE: Sooners won.
COMMISSIONER GRIFFIN: Yeah. Thank you, Judge.
COMMISSIONER WILLIAMS: Now you know what it feels
like from the Bears' standpoint. Get pounced on every week.
COMMISSIONER GRIFFIN: That's all.
COMMISSIONER BALDWIN: That's enough, isn't it?
JUDGE HEN2dEKE: Well, the Judge has no comments
this morning, so we'll proceed to the agenda. Buster, in
light of your imminent departure, do you want to do the
Master Plan at the Ag Barn first so you can announce your
appointee?
COMMISSIONER BALDWIN: C.Prtainly, I'd be happy to.
JUDGE HENNEKE: We can do that very quickly.
COMMISSIONER BALDWIN: We have quite a bit of time.
JUDGE HENNEKE: Do we?

2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER AALDWIN: Yes, sir. 2°m going to
leave at 20 minutes until 10:00.
JUDGE HENNEKE: Okay. Well, let's just take a
minute; let's go ahead and do Item 2.11, which is to announce
the committee members of the Master Plan far use/development
of the Hill Country Youth F,xhibition Center. Just to remind
everyone, we set up a committee at the last meeting composed
of Commissioner Letz and Commissioner Williams as co-chairs,
and with Eddie Holland, Laurinda Boyd, and Glenn Holekamp as
staff, and a representative from the Kerrville Convention &
Visitor's Bureau, the Hill Country Junior Livestock District,
the various horse interests, an appointee from each of the
Commissioners, an appointee from myself, and an appointee
from the City of Kerrville.
The City of Kerrville has designated Mindy Wendele in
the interim to be their representative, and the Convention ~
Visitor's Bureau has designated Sudie Burditt to be their
representative. Hill Country Junior Livestock District
Association has designated F,rnie Kaiser as their
representative, and the representative for the various horse
interests in the County will be Rusty Henderson.
Commissioner Baldwin, who have you chosen?
COMMISSIONER BALDWIN: I have r}rosen t}ie Future
Farmers of America teacher at Tivy High School.. His name is
Kenneth Kensing, K--e-n-s-i-n-g. Ken is very, very active out

I
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
there, has been for many years, and knows the insides and
outsides of the -- of the facility, and very active and has a
personal relationship with that facility out there.
JUDGE HENNEKE,: Excellent. Bill?
COMMISSIONER WILLIAMS: I'd like to appoint Bernard
Bruns, Bernie Bruns, who a lot of. people know from his many
involvements in Kerr County. He's an engineer and he's had a
lot of experience in terms of planning.
JUDGE HENNEKE: Jonathan?
COMMISSIONER LET7.: I'd like to appoint Donald
Gray. He has several young kids in the program. He's very
involved out there and has been for a number of years. His
family's been very much involved with that facility since its
inception.
JUDGE HENNEKE: Larry?
COMMISSIONER GRIFFIN: The appointee that I have
approached, who I think will answer positively, will not be
back in town till. this moxniny. If I could wait until this
afternoon, I just want to make sure that he's signed up.
It's someone who is very familiar to the --
JUDGE HENNEKE: Suxe.
COMMISSIONER GRIFFIN: -- to that community.
JUDGE HENNEKE: My appointee is, likewise, someone
who's very familiar with the facility. Sally Thompson, who'=,
co-owner of the Diamond T Stables and has two daughters in
10
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
the 9-H program, and also does various pony shows and
exhibitions out there. So, that's our committee. Bill and
Jonathan, it's up to you guys to get them together and go to
work. I think it's going to be a good exercise.
COMMISSIONER LETZ: Once we get Larry's name.
JUDGE HENNEKE: Okay, good. We'll go back. The
County Auditor is unavoidably absent; he's dealing with
computer problems in the County Clerk's office, I believe.
And, for that reason, I think we will delay the approval
agenda until Tommy can be with us, and proceed directly to
the consideration agenda. Item 2.1, consider and discuss
adopting Revised Personnel Policy. County Treasurer.
MS. NEMEC: I think each of you got copies of the
proposed changes in the Personnel Policy. And, these were
recommendations made from Texas Association of Counties and
then just different issues that we had dealt with throughout
the year since our policy had been in place that I felt would
work better, or there were some policies in place that really
weren't being adhered to and really no reason to, so those
were deleted. And then I passed those on to t}ie Judge when I
recommended them, and he looked over them and made his
recommendations, and then this is what we came up with. So,
this is what we propose.
JUDGE HENNEKE: We circulated this to all of the
elected officials and department heads and, to my knowledge,
11
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
Iwe didn't get any significant comments or suggestions, did
we?
MS. NEMEC: I didn"t receive any.
JUDGE HENNEKE: All. right.
COMMISSIONER BAhDWIN: I've got a couple of
questions, if you don't mind.
MS. NEMEC: Okay.
COMMISSIONER BALDWIN: The very first page, Gifts,
3.09. It says in -- in our proposed that we will not accept
gifts from contractors or any of these other folks having
business dealings with the County, except for minor items as
part of the advertising of the their business. To me -- and
I'm not debating this. Just -- it's a little unclear to me.
A gift is a gift, to me, whether it's a gold watch and a dead
turkey, or if it is a cap with a logo on it. I mean, why
would -- why would we say no -- I mean, a gift is a gift.
MS. NEMEC: Well, there's times -- like, Texas
Association of Counties brings us calendars or pens and
things like that. That's what this is referring to.
COMMISSIONER WILLIAMS: Advertising-type?
MS. NF,MEC: It's office supplies, more or less,
mm-hmm. Or --
COMMISSIONER AALDWIN: I'm sure the State law
speaks to to that. I mean, it's probably pretty clear. Fine
with me.
1Z
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
Z3
29
25
COMMISSIONER LETZ: It .seems -- nn the "minor"
portion, I don't know if that is a -- you know, we should put
a dollar figure here, I mean, 'cause "minor" can be -- minor
to me may be different than minor. to somebody else. I think
it depends on, you know, what you're doing, and I think if
you put a monetary value of $10 or less, something like that,
it would prevent any abuse here. I don't know, just an idea.
I don't know what the -- you know --
COMMISSIONER BALDWIN: I've always thought the law
said that you cannot accept a gift. Now, is a gift more than
a $10 item'
COMMISSIONER GRIFFIN: 1 know the State has -- the
State has a $5 limit.
COMMISSIONER BALDWIN: Five dollars, okay.
COMMISSIONER GRIFFIN: If it hasn't changed in the
last couple years, they have a $5 limit. They just. defined
the minor gift as $5 or less.
COMMISSIONER WILLIAMS: Which really gets the cups
or },ats or things of that nature.
COMMISSIONER GRIFFIN: Cups, caps, and calendars
and pens.
COMMISSIONER LETZ: But just -- 7 mean --
JUDGE HENNEKE: Well, do we want to add to that,
"items with a value not greater than $5 per item"?
COMMISSIONER GRIFFIN: Sure.
13
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
JUDGE HENNEKE: Barbara?
MS. NEMEC: Okay, that will work.
JUDGE HENNEKE: Jonathan?
COMMISSIONER LETZ: That's fine. Just --- you know,
it clears it up as to what minor is.
COMMISSIONER GRIFFIN: Right.
(Discussion off the record.)
JUDGE HENNEKE: Any other questions?
COMMISSIONER WILLIAMS: I had a couple. I meant to
get them to Barbara in advance, but I got a couple language
things. But, particularly, 6.01, under the proposed -- it
was in the other as well, but under the proposed -- well.,
first of all, in all. the instances where the language says
"he or she," can we get to a gender-neutr-al - can we get to
gender--neutral, like, "such employee," for example. And,
that's in 6.0]. I get perplexed by "he or she" or "his or
hers" and this and that when we cot-tld go gender-neutral.
But, the real. question is --
JUDGE HENNEKE: Are you volunteering to go through
the whole policy and make all those changes?
COMMISSIONER WILLIAMS: I wasn't really, but --
JUDGE HENNEKE: Otherwise, you'll need to stand to
be contused a little bit.
COMMISSIONER BALDWIN: We can change to it "'y'all."
COMMISSIONER WILLIAMS: That will work. Under
]9
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
proposed 6.01, Barbara?
MS. NEMEC: Mm-hmm?
COMMISSIONER WILLIAMS: The last sentence,
proposed, "Regular part-time employee should be paid out of a
part-time line item," so forth and so on. My question is, is
this really pertinent to the employee handbook? It seems to
me to be more relevant to the department head or the
supervisor as to how an employee's paid. I don't_ know that
the employee particularly cares that his money or her money
comes from a particular line item and if it's not paid -- if
it's part-time and so forth and so on. You understand my
point? I think that's -- I question whether it's relevant in
this context.
		COMMISSIONER GRIFFIN:	You're talking	about on Page
15,	right,	6.01?		
COMMISSIONER WIL,LIAMS: Yes.
COMMISSIONER GRIFFIN: Last sentence.
JUDGE HENNEKE: Last sentence, regular part-time
employees.
COMMISSIONER WILI,IAMS: This is a personnel
handbook.
MS. NEMECa Well, this -- this is also for the use
of the department heads. They refer back to this whenever
they hire employees or -- or pay them or explain their
benefits or just to see what can be done with each employee.
15
1
2
3
9
5
6
7
a
9
10
11
12
13
14
15
16
17
18
19
20
21.
22
23
24
25
They refer back to this book to see what's in the policy that
allows them to do whatever.
COMMISSIONER WILLIAMS: That explains it. That's
fine.
JUDGE HENNEKE: Anything else?
COMMISSIONER LETZ: I have just one and, you know,
it's kind of alluded to a lot. On the first page under --
Paye 9, I'm sorry. Page 9 talks about, you know, the work
week and hours that people, you know, work. I didn't see
anywhere that specifically says full-time employees are
expected to work 40-hour work weeks. And, I think that --
you know, I see it and it's kind of talked around that a lot.
And, I was lust wondering -- I mean, it's -- I don't know.
I've had a couple of occasions -- not to name any names --
when I've been trying to find people at certain times and
they're gone, and I just think that needs to be clear, that
people -- I know that each elected official has a certain
amount of discretion in that area, but at the same time,
based on the budget, 7 think all full-time employees are
basically working -- you know, outside elected officials.
MS. NEMEC: That language is under a different
section of the policy, and it states that if you do not work
a 90-hour work week, then your pay will be adjusted to such.
COMMISSIONER LETZ: Okay. All right, that's taken
care of.
). 6
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
15
17
18
19
20
27.
22
23
24
25
COMMISSIONER BALDWIN: Judge, I still have a couple
questions.
JUDGE HENNEKE: Yes?
COMMISSIONER BALDWIN: Let's see. I guess Page --
it says 28-29; I guess it's Page 29. Family Leave/Medical
Leave program.
(Discussion off the record.)
COMMISSIONER AALDWIN: And then when it says 28 and
29, then you turn a page, and about halfway down it says,
"Serious health condition of a spouse, child, ox parent shall
be defined as a health condition which requires inpatient
care at a hospital., hospice, or residential care medical
facility, or a condition which requires continuing care by a
licensed health care provider." What about in their personal
home?
MS. NEMF.C: This is taken strictly from the federal
1.s w; the language is taken strictly from there. We are not
allowed to take any benefit or -- or wording out of this or
add any to it. So, if it does not state that --
JUDGE HENNEKE: Rust.ex, I think that would be
covered under the licensed --
COMMISSIONER BALDWIN: Well, that was my question.
MS. NEMEC: -- residential care.
JUDGF, HENNEKE: Continuing care by licensed health
care provider. If someone's at home and they have to have,
17
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
you know, nursing home -- that would he Licensed care. That
would certainly cover that.
CGMMISSIONER BALDWIN: All right. Again, 1 don't
have the page number. Go back a whole bunch of pages, .07 --
let's see, 12.07. Let's see if I can find the page number
nearby. No. "Testing Procedures." And, I think this is
talking about drug testing. First of all, I assume that
we're talking about all County employees, not just Road and
Bridge and not just law enforcement people?
MS. NEMEC: That's correct. That would be random
testing, mm-hmm.
COMMISSIONER BALDWIN: Okay. And, about -- under
Testing Procedures, down at the lower part of the page, about
halfway through the first large paragraph, "The Personnel
Officer will employ a certified Breath Alcohol Technician..."
Now, how do you pay for that? Is that -- dial we budget that?
How much do they cost? Do we have them in Kerrville?
Et cetera, so forth and so on.
MS. NEMEC: We have them in Kerrville, and Road and
Bridge and Adult Probation have more information on who they
are and how much they charge and all that. We have not
budgeted for that. This is something that, in the years
past, that we've been wanting to put in the policy and just
have not. I saw this as the beginning of being able to start
this procedure if we would just get it implemented in the
la
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
policy and then begin the work nn who will. be doing it and
how much it will cost, and then we can start budgeting for it
in the next budget.
COMMISSIONER BAI,DWIN: Thank you. That's all.
JUDGE HENNEKE: Anyone else? I think its a
worthwhile exercise.
COMMISSIONER GRIFFIN: Yes.
JUDGE HENNEKE: A lot of time and effort's gone
into it.
COMMISSIONER BALDWIN: Sure has.
MS. NEMEC: We also discussed during the budget
workshops to -- and I don't think that it was done -- to
budget some money for the new personnel books. And, I don't
know if -- if that was done or not. I don't think so. But,
once I get this incorporated into the policy, itself, I'll
get bids on how much it's going to be and see what we can do
about that, 'cause we are down to about 10 or 15 books.
COMMISSIONER WILLIAMS: Is your current book one
that's stapled together and so forth?
MS. NEMEC: It's -- it's actually a -- about --
yeah, this. (indicating) It's not stapled, it's just all --
COMMISSIONER GRIFFIN: Glued.
COMMISSIONER WILLIAMS: Loose-leaf, so you can plat
new pages in it?
COMMISSIONER GRIFFIN: No.
19
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER WILLIAMS: I would suggest do a spiral
binder so that you can substitute pages and so forth.
COMMISSIONER GRIFFIN: Any document -- I would say
that any document, Subdivision Rules and Regulations,
Personnel Policies, Procurement Procedures, all of those
documents need to he in a loose-leaf, three-ring binder where
they can be -- where they can have page changes made to them,
remove this page and insert this page.
MS. NEMEC: Is that how you would like for me to
request the bid to come in? Because we're going to have,
like, 300 books. That -- that would be the best. It's going
to be a little costly, but if that's what you want the to look
at, I will.
COMMISSIONER C,RIFFIN: Three-ring with the holes
punched.
COMMISSIONER WILLIAMS: You're talkir,y about this
kind of binder or a spiral binder?
COMMISSIONER GRIFFIN: This kind, three-ring.
Three-ring binder with the holes punched.
COMMISSIONER BALDWIN: Judge, I move we adopt the
Revised Personnel Policy.
COMMISSIONER WILLIAMS: I'll second.
JUDGE HENNEKE: Moved by Commissioner Baldwin,
seconded by Commissioner Williams, that the Court adapt the
Revised Personnel Policy as presented and amended. Any
20
.-.
1
2
3
9
5
6
7
8
9
10
11
12
^ 13
14
15
16
17
18
19
20
21
22
23
24
25
further discussion? If not, all in favor, raise your right
hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MS. NEMEC: Thank you.
JUDGE HENNEKE: Let's go on to Item No. 2, which is
consider and discuss authorizing County Judge to sign the
insurance renewal contract.
MS. NEMEC: This is the contract that was presented
to you when the insurance representatives came and gave us an
explanation of our benefits and what the proposed rates would
be for this next coming year. They did not present this
contract at that time; they were waiting for some other
figures to come in to see if -- if they could come in below
these figures, but all the other figures that came in were
higher than this. So, this is, in essence, the contract that
was approved a couple of months ago, and we just need the
Judge's signature on it.
JUDGF. HENNEKE: And this is the 19-month extension
of the health insurance; is that correct?
MS. NEMEC: No.
(Discussion off the record.)
MS. NEMEC: I'll let him take over.
21
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
MR. FINLEY: Yes, si_r?
JUDGE HENNEKE: Come up and introduce yourself for
the record.
MR. FINLEY: I'm Curtis Finley with Bryan Finley
and Associates. Ray Bothwell should be here shortly. He had
understood the meeting was tomorrow, and I caught him in
route to San Antonio. This is a 14-month contract. It will
take us to January 1 of -- 2001? Yeah, the year 2001, as
y'all requested.
COMMISSIONER BALDWIN: That's right.
JUDGE HENNEKE: Any questions?
COMMISSIONER BALDWIN: I move that we authorize the
County Judge to sign the insurance renewal contract.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Move~7 by Commissioner Baldwin,
seconded by Commissioner Griffin, that the Court authorize
the County Judge to sign the insurance renewal contract with
TransAmerica Life Insurance Annuity Company, expiration date
January 1, 2001. Any further discussion? If not, all in
favor, raise your right hand.
(The motion was- carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Thank you, Curtis.
MR. FINLEY: Thank you.
27.
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
]9
ZO
21
22
23
29
25
COMMISSIONER BALDWIN: Tell Mr. Rothwell to
continue on.
MR. FINLEY: Yeah, I will.
COMMISSIONER GRIFFIN: Do a 180 again.
JIJDGE HENNEKE: Next item on the ayenda is Item
No. 3, which is consider and discuss the schedule and process
for the evaluation and restructuring of the County employees'
job classifications and salary tables in time to support the
development of the Fiscal Year 2001 budget. Commissioner
Griffin.
COMMISSIONER GRIFFIN: Yes. I put this on the
ayenda because I think we need to start now to plan out how
we're going to approach this this year, in that January/
February is going to bear down on us very quickly. We've got
to have something going in this area to be able to support
next year's budget process, because that is probably one of
the biggest drivers we have, of course, in the budget.
I've changed my thinking a little bit on it. I'm not
sure, frankly, that we can rely on Texas Association of
Counties' help in some of our own in-kind work, to be able to
bang this thing out in that kind of time frame. And I see it
as one of those things that may filter down where, you know,
we've got a panic to support the budget and we sort of
slap-dash something together with the Commissioner -- and I
hesitate to raise my hand -- being put in charge of going to
23
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
do that. i have changed my thinking on that.
And, maybe we need to consider consultants or some other
process, but I think we need to talk that out and decide what
we're going to do, and that's the reason I wanted to kick
this around in Court while all of us were here, because I
think we need to come up with a "maybe" on how we're going to
do it.
COMMISSIONER BALDWIN: The County has used two
different -- Allison -- no, I'm sorry about the names. This
County has used two different consultants in the past,
haven't they? One of them being somebody by the name of
Allison --
MS. UF,CKER: Ray and Associates.
COMMISSIONER BALDWIN: Ray and Associates.
MS. UECKER: Allison and Hall from Austin.
COMMISSIONER BALDWIN: Okay. And actually,
Commissioner, I agree with you and I think that's a proper
way to go about it.
COMMISSIONER GRIFFIN: Okay. And I think that
maybe what we need to do is -- is if we can identify
potential consultants, for example, i.s try to get some quotes
for help and -- and let them know what we want to do, what
we're trying to accomplish. We can throw in any of the
discussion that we've had before, but I would -- I just think
we need to get going on this as quickly as we can. And, so,
r
1
2
3
9
5
6
7
B
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
7.5
24
who would like to make those contacts to -- perhaps to get a
consultant or consultants in to talk about the scope of the
effort? That's -- that's question number one. Somebody --
COMMISSIONER LETZ: Barbara and Tommy, to me, would
be a logical choice, but Barbara walked out when we got to
this topic.
COMMISSIONER GRIFFIN: Okay. But, at any rate --
well, I'll he glad to take it as an action item to go
coordinate that with them and get this ball rolling, but I
think that sort of dropping this on one of -- any one of us,
seriously --
COMMISSIONER BALDWIN: I agree.
COMMISSIONER GRIFFIN: -- to go do that is going to
be a significant effort.
JUDGE HENNEKE: Let's understand what we're doing.
We asked each of the department heads to redo their lob
classifications, so that has to be the place that we start.
COMMISSIONER GRIFFIN: Right.
JUDGE HFNNF.KE: So, we're going to have -- your
thinking is to have a consultant come in to start with those
redone classifications, visit with the department heads, and
then refine or create classifications in a uniform system
whir_h we could then, on their recommendation, add numbers to?
COMMISSIONER GRIFFIN: Right, something like that.
Now, I'rn not hung up on that part, but that is a -- that's
..,.
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
25
not a bad outline. I think that's --
JI7DGE HENNEKE: The point I want to make is we're
going to start with what our elected officials have already
done.
COMMISSIONER GRIFFIN: Yes.
JUDGE HENNEKE: And then the process, however it's
done, will be done in consultation with them.
COMMISSIONER GRIFFIN: Absolutely.
JUDGE HENNEKE: They're the ones who --
COMMISSIONER GRIFFIN: I see one or more workshops
with the consultant, wit}r the people there, where we can bang
through. That's the reason I think we need to get started
quickly, because we may want to iterate that a number of
times. And, to be able to support our budget process, we
need to have those decisions sort of worked -- pretty much
finalized before we start into the budget process.
JUDGE HENNEKE: So, really, what we're doing --
it's the same process we committed ourselves to, but we're
adding a consultant for their expertise.
COMMISSIONER GRIFFIN: Yes, and for the --
COMMISSIONER LETZ: Coordination.
COMMISSIONER GRIFFIN: -- work of putting all of
that together and knowing the right questions to ask at the
workshops and bang those things out, argue, discuss, whatever
we have to do.
1
7.
-,
4
5
6
7
8
9
10
11
12
13
14
15
1.6
17
18
19
20
21
22
23
29
25
.-.
26
COMMISSIONER WILLIAMS: So, we need to put out an
R.F.P. for some consultants to -- f.or this proposal., correct:?
COMMISSIONER GRIFFIN: Yes, and we probably need to
-- we probably need to get the best thinking we can together
on what do we want that consultant to i9o. And, the Judge has
just outlined pretty much what that process will be, but then
we're going to have to define a little bit further. That may
require meeting with them, with those that we invite to bid.
JUDGE HENNEKE: Go.
COMMISSIONER LETZ: I think the other part of it
is, I think that we need to -- I mean, I think we need to --
this can get to be pretty costly. We need to pretty much
narrow down -- this part is done. The other thing we need to
do, we spent a lot of time in the County in the past several
years on figuring out what we want to be compared to, from
the standpoint of do we consider similar counties? If we're
going to, then I think the Court's going to have to make some
decision if we want to look at the private sector in the --
in the area as to what we want to try to be comparable to or
not, or just governmental entities or other counties only.
I think that's important, 'cause that's variable and
will greatly change the outcome, and that's a philusuphical
decision that we're going to have to make, what we're going
to compare to. And, I t=hink that's something that we need to
have that decided before we bring the consultant on board as
27
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
to what we're trying to do, and then narrow their focus as
much as possible to coordinating the information that, you
know, the elected officials gave in kind of the last year,
along with the direction of the Court as to where we're
trying to go with our salary structure.
COMMISSIONER GRIFFIN: Yes, that's exactly right.
One of the other things that I think -- an underlying thing
here that we would like to have come out of this exercise is,
how do you build a r_ontinuin<J program for updating and
reviewing?
COMMISSIONER LET7.: Right.
COMMISSIONER GRIFFIN: And perhaps a consultant can
help us there. How often should it be done? What process do
you use to go through? So that we don't end up having to
reratchet the whole system once every 5 or 10 years.
COMMISSIONER BALT)WIN: Some of these ladies that
have been here a long time, they've been through this several
times; they know -- they can do it in their sleep, I bet.
But --
COMMISSIONER GRIFFIN: While you were out, Barbara,
I -- I will gladly take the action item to see how we can
kick that process off. The reason I wanted to put it on tt~e
agenda was just to discuss, just as we have, the urgency of
getting that process underway and coming up with a -- with a
plan that can support our next year's budget.
__
1
7.
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
2C
21
22
23
24
25
za
COMMISSIONER WILLIAMS: Well, the next logical step
after we do that and have a plan will be an R.F.P.
COMMISSIONER GRIFFIN: Right.
COMMISSIONER WILLIAMS: Is the agenda item
structured sufficiently well enough that we can proceed with
approving the request for proposals to go out?
COMMISSIONER GRIFFIN: Yes, I think the --
JUDGE HENNEKE: I think the agenda item is worded
in a fashion that we can do that if the Court's r_omfortable
in authorizing an R.F.P. without. any further discussion.
That's up to us. I'd like to hear a little bit from Linda or
Barbara or Jannett,	Charlie.			
MS. I!F,CKF,	R: Well,	I can just -	- you know,	maybe
this statement's a	little bit	premature.	I've been	through
two of these painful processes, and I know that one of the
firms that we did first was Allison and Associates, and I
would object to even an R.F.P. from them, number one, because
Jim Allison is General Counsel for County Judges and
Commissioners, which I think is a conflict of interest to
start with. But, anyway, they -- they charged us a humungous
amount of money, took forever, and when it came down to it,
it - there were very few changes in what we already had.
Mr. Hall, who actually did the evaluations and read them
-- well, I had some disagreements with him on several of my
staff, and I wrote him letters. And, he finally wrote me
29
1
2
3
4
5
6
7
a
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
a letter and said, basically, "This is what the Court wanted,
so you're just going to have to deal with it." So, we spent
almost, I think, 20-something thousand dollars for them to
tell us exactly what the Court wanted to hear at that time.
And, the problem was -- is ber_ause Allison and Associates,
of course, works for County Judges and Commissioners, and
of course he's going to say what the Court wanted. So, you
know, I would like to see more independent agencies do thin.
COMMISSIONER GRIFFIN: I think that points up the
-- the importance of how the R.F.P. is written, also, because
it wouldn't make any difference who did it if they made --
they might take off in some direction you don't want them to
go in, and that's what the R.F.P. is for.
MS. LIEC"KER: Exactly.
COMMISSIONER GRIFFIN: And that's to keep them
focused, as Jonathan's talking about, on what they are to
provide.
MS. UECKER: Yeah. And, I think Paula was here at
that time when Allison and Associates -- they kind of went
through the same thing, so there were hardly any changes,
because Mr. Hall said, "Well, this is what the Court wanted."
So --
COMMISSIONER WILLIAMS: Well, I agree with the
Commissioner.
COMMISSIONER GRIFFIN: The way you frame the R.F.P.
30
1
2
3
4
5
6
7
A
9
10
11
12
13
14
15
16
17
la
19
20
21
22
23
24
25
is the basis upon which you're going to get the proposals
back from whomever. And, if the proposals from Allison and
whomever else didn't match the parameters set in the R.F.P.,
then they're out; just that easy.
COMMISSIONER LETZ: I think it would be best,
probably, to develop the R.F.P. and bring the R.F.P. hack to
the Court so then both the elected officials can look at it,
the Court can look at it, and try to do that at the next
meeting or meeting after that.
COMMISSIONER GRIFFIN: I think starting now, if we
can do that. I think that's a great idea.
JUDGE HENNEKE: I think that's a more appropriate
way. Let's get the actual R.F.P. before the Court before we
authorize going out with it.
GOMMISSIONER GRIFFIN: Very good.
JUDGE HENNEKE: Any other comments? Okay. Then,
you'll work with Barbara and --
COMMISSIONER GRIFFIN: I'll work with Tommy and
Barbara.
JUDGE HENNEKE: -- Tommy to develop an R.F.P. and
put it back on the agenda at such time --
COMMISSIONER GRIFFIN: Get that out fox comments
and --
JUDGE HENNEKE: Okay, very good. I see Mr.
Longnecker in the audience, so with everyone's approval,
31
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
2]
22
23
29
25
let's go to Item 2.6, consider and discuss the bids for
furniture, as well as changing the brick wall parapet cap
from Styrofoam to r_ast stone. Keith? While he's coming up
here, we have in the construction budget $50,000 f.or
furniture. And, Keith has worked very closely with Linda
Uecker and the judges to develop a List of furniture, and
what we're here for today is to approve Keith as our
~i representative in going out for bids for this furniture.
And, then, he also has an issue regarding substantive
construction matters that he needs to talk to us about.
MR. LONGNECKER: Okay, t'm Keith Longnecker --
COMMISSIONER GRIFFIN: If 7 might just ask a
question, just because -- t think before we get into it,
and it's one thing that just didn't jump out at me. All
the points we're talking about here is budgeted money?
We're not --
JUDGR HENNEKR: The furniture is budgeted.
COMMISSIONER GRIFFIN: Right.
JUDGE HENNEKE: The second item 3s something we'll
have to talk about.
COMMISSIONER GRIFFIN: Okay. Rut, this agenda item is
funded?
JUDGE HENNEKE: It's funded to $50,000.
MR. LONGNF,CKER: That's correct.
JUDGE HENNEKE: Now, if we have -- if the bids go

32
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
over that, then we'll have to --
COMMISSIONRR GRIFFIN: Right.
MR. LONGNECKER: Okay. I'm Keith Longnecker,
liaison for the Commissioners Court for renovations and
remodeling of the existing facilities here. And, I've
presented to the Court a new furniture schedule, which
includes what the -- w},at will be needed once the remodeling
is completed- It includes everything that is not presently
in the contract for furnishings, such as desks, credenzas,
tables, chairs, sofas, shelves, and podiums.
We do not have any file cabinets in that. We are going
to reuse as many of those, of course, as possible, and at
this point it's rather hard to predict exactly how much new
ones we will need in the way of file cabinets. We will
probably add some of those. We have also added a couple of
marker boards for the two new jury rooms. This is a board
that goes up in place of a chalkboard. We would like to see
those included so that there is someplace for them to use to
mark or. to draw or to illustrate within the jury rooms.
The only real item that will take any lead time is the
large fury tables for the two new jury rooms. These are 168
inches long, 98 inches wide, suitable for 14 chairs to go
around each of these tables. Those will probably have to be
custom-built by a furniture company, and we would like to
get, of course, the best price we ran. I might also mention
r
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
33
that we will be reusiny as much of the existing furniture as
we possibly can. For example, we'll he reusing the table in
the present Grand Jury room, along with those chairs, and
many other existing desks will be used --- reused as they move
over. They will simply be relocated in different areas.
There is a plan drawn. I didn't present it to the Court
because it's just cumbersome and it just simply repeats the
same thing that's on the schedule here. That's about all
there is to the furniture. We certainly hope that the -- and
I feel certain -- fairly certain that it will come in within
the budget once we get a chance to get it out to different
furniture dealers, manufacturers, whatever.
JUDGE HENNEKE: I want to say that the -- Linda and
Becky Henderson and the judges have done an excellent job of
utilizing what we currently have, and what is being asked to
be purchased new is really the things that have to be done in
order to fill up an extra courtroom, as well as the
additional office space that provides us. Any questions?
COMMISSIONER T,ETZ: The list is much shorter than I
was expecting, which is nice. The -- one question or comment.
I have -- and I'm not that familiar with it. I think Linda
or maybe Barbara are. Maybe Buster is. The prisons, don't
they make some furniture? For some of these higher end items
like those big tables or things like that, it might be
worthwhile to -- you know, I don't know if you try to -- you
34
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
15
17
18
19
20
21
22
23
?.9
25
bid it as a package or how, but on some of these mare
expensive-type items, talk to the prison system.
MR. LONGNECKER: We have them in mind. They will
be given a chance to give us a complete bid on all -- the
whole schedule, all the furniture here. But, we must allow
other furniture companies to come in and be competitive with
them.
COMMISSIONER LETZ: Right.
JUDGE HENNEKE: We're going to bid it as a package
or as --
COMMISSIONER LETZ: Separate items.
JUDGF. HENNEKE: Separate items.
MR. LONGNF,CKER: Yes.
COMMISSIONER LETZ: Okay.
JUDGE HENNEKE: Linda?
MS. DECKER: I've talked to all the counties that
have kind of gone through this Belton and Williamson, and in
one other county, and all of them told me that on those big
jury tables, they found better prices by -- I mean, they got
a real break having those custom-built locally. So, that's a
thought.
COMMISSIONER WILLIAMS: That's an interesting
point, Linda, because I was going to suggest that there are
some local cabinet-slash-furniture makers who might be able
to accommodate special items like that at a much lesser price
.~-.
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
la
19
20
21
22
23
29
25
35
than a furniture company, furniture manufacturer.
MR. LONGNECKER: Well, each of the furniture
manufacturers will itemize their -- we will ask for an
itemized breakdown of the cost of each item. And, in that
case, we are -- if we have a local manufacturer who can make
the table and that's all he wants to do, then we can compare
what his price would be to the itemized price from the other
dealers and manufacturers.
COMMISSIONER WILLIAMS: When you're ready, I can
suggest one or two fox you that you might want to visit.
MR. LONGNECKER: Mm-hmm.
JUDGE HENNEKE: Any further discussion? If not,
I'd entertain a motion to approve going out for bids on the
furniture schedule as presented.
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
seconded by Commissioner Griffin, that the Court approve
going out for bids on furniture schedule as presented. Any
further discussion? If not, all in favor., raise your right
hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. And we'll go to
36
1
2
3
9
5
6
7
6
9
10
11
12
13
19
15
16
17
]8
19
20
21
7.2
23
29
25
the second item, the parapet cap.
(Commissioner Baldwin left the courtroom.)
HR. LONGNECKER: Okay. The plans and
specifications call for what is called phypon, which was
originally specified and shown on drawings, and it's now been
substituted with the approved product called EFIS, which is
an acronym for an epoxy resin material that quite a few
architects and builders are using now as a substitute for
cast stone. At this point, that is still in the contract,
and I have suggested that the contractor submit a price for
the additional cost of going with cast stone. Cast stone is
what we presently have on this older part of the courthouse
in a cap, and one of the things about it, it will outlast any
of the specified plastic products. It will also take far
more abuse than anything that we specified.
When the original specification was put in, it was done
in order to save money. I'm not totally satisfied with this
$39,957 that the contractor has submitted, and we are asking
him to review and make sure that he is giving us t_he credit
for the plastic material, the phypon, in the original bid,
and to make sure that this is the actual difference. He has
only $6,A00 allowance for that phypon. We felt like that was
not a sufficient amount to return, so we'r.e still having that
price checked.
We do want to definitely put it on the bridge for the
~ ~ u __~
37
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
$3,900.27 that they're asking for the difference between
that. That's the north bridge that's to be replaced. That
is in an area where it's going to take a lot of abuse, and
the phypon would, you know, prohabl.y need to be replaced
shortly, within 10 years of the time it's put on. And, I
would -- since we do Christmas decorations, we do other
things that involve the edge of the roof., it's felt like, you
know, by bath the architect, myself, and I believe there's
been a short discussion with Maintenance, that this might be
a good idea to have cast stone up there and, you know, spend
the extra money to keep the integrity, so-to-speak, or the
materials the same as the -- as the older building, and
that's why we're presenting it. And, it, of course, would be
included in the next change order that we have coming up in a
couple of weeks. And, I -- I really think it's a good idea
to have the cast stone in lieu of the plastic or the phypon
or the substituted materials.
COMMISSIONER WILLIAMS: I move that we give
permission to proceed that way.
COMMISSIONER GRIFFIN: I'll second that, but I have
a question.
JUDGE HENNEKE: Okay. Moved by Commissioner
Williams, seconded by Commissioner Griffin, that the Court
approve the substitution of cast stone for F.FiS on the brick
wall parapet cap in an amount of approximately $39,000
38
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
2.4
25
r
additional cost. Now, is there any discussion?
COMMISSIONER GRIFFIN: Yes, question. I take it
those funds would come out of Reserve; is that correct? Out
of -- out of the reserve far this project? Out of the
management or whatever we call it?
JUDGE HENNEKE: No, that -- those are funds that
we're essentially going to have to find.
COMMISSIONER GRIFFIN: Okay.
JUDGE HENNEKE: I believe that we're -- we've
pretty well exhausted --
MR. LONGNECKER: Pretty well exhausted the
Contingency Fund for extras and unforeseen problems within
the --
COMMISSIONER GRIFFIN: Okay.
MR. LONGNECKER: -- budget.
COMMISSIONER LETZ: I'd like to see, one, what the
exact amount's going to he and, you know, really, I guess,
when's the deadline you have to have this information?
MR. LONGNECKER: One of the reasons we're
presenting this is it needs about a 6- to 8-week lead time.
And, they're already started up with the walls at this point.
The masons are on the job now, and they should be at the roof
and ready to lay this within a couple of months, and we need
the lead time, so it will need to be approved as soon as
possible.
r
1
2
3
9
5
6
7
8
9
10
11
	12
	13
	19
	15
	16
	17
	18
	19
	20
	21
	22
	23
	29

t	25
39
COMMISSIONER LF.TZ: What's your best estimation of
where we're going with the overall budget? Are we going to
be under or over?
MR. LONGNECKER: Well, the the overall budyet is
definitely already over --
COMMISSIONER LETZ: I mean, from basically the
change orders that we've already approved, where we are. I
mean, it would be nice to do it, but this is not a priority,
to me. I mean, if we -- as things keep going, I'm afraid
that, you know, we'r.e going to run out of money. We've
already run out of money; we're going to run out of more
money.
JUDGE HENNEKF.: We budgeted an additional $225,000
in this year's budget for r_onstruction above what we already
had in the -- from the Tax Anticipation Note. First change
over -- change over took, what, about a hundred?
MR. LONGNECKER: $108,000. Approximately $108,000.
JUDGE HENNEKE: So, very basic, which is the way I
operate at the County, we've got about $117,000 left to carry
us through to completion, unless we go into Reserves for
additional funds. So --
MR. LONGNECKER: This will still remain 10 percent
less than -- 10 percent over the original budget, and that,
of course, is well below the second high bid that we took on
the project.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
90
COMMISSIONER LETZ: Right.
MR. LONGNECKER: Which was approximately $400,000
more than the present bid we have. So --
COMMISSIONER LETZ: But, we planned on spending
what they bid, not 10 percent more than what they bid.
MR. LONGNECKER: Life would really be nice if we
could.
JUDGE HENNEKE: Do you have an order of magnitude
of the next change order?
MR. LONGNECKER: It's going to be somewhere between
590,000 and $95,000.
JUDGE HENNEKE: Without the additional 39?
MR. LONGNECKER: Right.
JUDGE HENNEKE: So, this gives us some idea of the
numbers we're talking about. We have approximately $117,000
left in the fund that we've already allocated for the
project. We have a $95,000 change order probably coming in,
which takes us down to about $75,000 left. This would be 39,
which would take us down to some $30,000, $35,000. So --
COMMISSIONER WILLIAMS: I have one follow-up
question, Keith. In terms of the $39,000, you said you were
still going to check to see whether or not the builder is
giving us a credit for the removal of the Styrofoam?
MR. LONGNECKER: Yes, I have a question about that.
COMMISSIONER WILLIAMS: We don't have that answer
91
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2]
22
23
29
25
~ yet7
MR. I.ONGNF.CKER: I don't have that full answer on
his credit. He's going back to look at tt again and get with
his -- you know, the contractor and -- and get the price.
His price breakdowns within his contract are somewhat vague
in places, and so we asked him to break that out and get it
to us and make sure that it's -- that the $6,800 or so that
he has al]owed for that are -- brings this down to the
$39,000. i felt like that it was not -- it's 500 and some
feet of parapet up there that needs to change, and that --
that makes that a very, very cheap item when he takes it out,
but I'm quite sure that it was more than that when he got the
price from the F,FiS contractor.
COMMISSIONER WII.I~IAMS: Okay.
JUDGE HENNR.KF.: Any further dtscussion?
COMMISSIONER I~RT7.: My only comment is until I --
I'm going to vote against it until I know what that amount
is.
MR. LONGNECKER: Yeah.
JUDGE HENNEKF,: We have a motion nn the table. All
in favor, raise your right hand.
(Commissioners Williams and Griffin indicated by
raised hand that they were in favor of the motion.)
JUDGE HENNEKF.: All opposed, same sign.
(Commissioner I.etz indicated by raised hand that
he was opposed to the motion.)
~_ ~_~i ~
42
1
2
3
9
5
6
7
8
9
10
it
12
13
14
15
16
17
18
19
20
21
2T.
23
24
25
JUDGE HENNEKE: Motion carries. I want to say that
I like the progress that's being made. Seems to be a --
finally, a demonstratable and tangible spirit of "T,et's get
done with this thing."
MR. LONGNECKER: I might mention that we're still
behind schedule, as far as that goes, but we do have -- the
contractor has brought on another superintendent. The old
superintendent is still working part-time, and they're --
they're moving ahead. And, i would say that about 90 percent
of the problems that we have run into have been pretty well
solved, and the biggest one was the bracket plates for the
wall, support brackets for the new masonry walls. The fact
that we have a post tension construction system in the otd
structural system made it very difficult to come up with
something that we could use to fasten to that without
breaking these tendons. When you break those tendons, you
lose reinforcing within the existing concrete. So, that's
been solved, and they're presently installing these plates
for the support brackets, so as the masonry walls come up
they will be supported properly to the existing building.
Okay. Is that --
JUDGE HF.NNF.KE: Thank you, Keith.
MR. LONGNECKER: I thank the Court for hearing us.
JUDGE HENNRKF.: All right. bet`s go back, then, to
Item 2.4, consider and discuss the budget amendment

93
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
reflecting omission of $500 f.or Constable Precinct 3.
Constable Garcia (sic).
MR. GARZA: Morniny, Your Honor. Morning,
Commissioners.
COMMISSIONER LETZ: Morning.
MR. GARZA: Well, what I'm here today for is just,
looking at the budget, I've looked at it, and the requested
amount that I had given to bP put in the travel expenses of
my budget was nut inr_luded, so I just want to see if we can
look into that.
JUDGE HENNEKE: I will say that the $500 that Mr.
Garcia's talking about was part of the give-back money that
we gave to each of the departments. It is my recollection
that he did place it in his travel. I will also say that
when we publi-shed the list of elected officials' salaries at
the hearing, that this $500 was part of that list and was
part of the hearing. So, we have covered the legal basis for
this request. The only issue is where we find the money, and
I guess, if we follow the example that we did on Constable
1's budyet, we'll take it out of the Commissioners Court
Contingency.
COMMISSIONER LETZ: I agree. That's my
recollection as well, and I so move.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner I,etz,

44
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
seconded by Commissioner Griffin, that we increase the travel
budget for Constable Precinct 3 by $500, such money to be
taken from the Commissioners Court Contingency. Any further
discussion?
COMMISSIONER WILLIAMS: Excuse me, Nondepartmental.
JUDGE HENNEKE: Nondepartmental Contingency Fund.
Old habits die hard. Thank you, Commissioner Williams. Such
funds to come from the Nondepartmental Contingency Fund. Any
further discussion? If not, all in favor, raise your right
hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Thank you, Angel.
MR. GARZA: Thank you, Your Honor. Thank you,
Commissioners.
JUDGE HENNEKE: Next item is Item No. 6, which is
COMMISSIONER LETZ: So moved.
COMMISSIONER WILLIAMS: Second.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
seconded by Commissioner Williams, that we authorize the
Animal Control Department to solicit bids far a one-half tan
Animal Control truck. Any further discussion? If not, all
in favor, raise your right hand.
45
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
2?.
23
29
25
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: When are you going to have the bids
-- what is your timetable for having them submit the bids?
COMMISSIONER LETZ: So moved.
COMMISSIONER WILLIAMS: Second.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
seconded by Commissioner Williams, that we authorize the
Animal Control Department to solicit bids for a one-half ton
Animal Contxo] truck. Any further discussion? If not, all
in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE FfENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: When are you yoing to have the bids
MR. ALLEN: I'm not sure what the law says, but I
think it's, like, 30 days. We have a month.
JUDGE HENNEKE: Okay.
COMMISSIONER LETZ: Thirty days.
JUDGE HENNEKE: Well, remember when you advertise
it that they need to come into the Court at a certain time on
a Commissioners Court meeting date.
MR. ALLEN: Right.

96
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
7.0
21
22
23
29
25
JUDGE HENNEKE: When we open them, we'll refer them
to you fox evaluation.
MR. ALLEN: Yes, sir.
JUDGE HENNEKE: Okay?
MR. ALLEN: Thank you.
JUDGE HENNEKE: Thank you.
COMMISSIONER LETZ: Thank you, Marc.
JUDGE HENNEKE: Let's see. I see Ms. Caffall in
the audience, so without objection, we'll jump to Item 2.13,
which is consider and discuss approving the proposed ground
lease between the City and the County and Stephen T. Drane,
and authorize County Judge to sign same. This is a ground
lease that was presented to us, I believe, two weeks ago.
It's an individual going to build a T-hangar for his glider.
Megan, do you want to add anything to that?
MS. CAFFALL: I really just came if you had any
questions. This is a -- a standard ground lease for a
hangar. It's a 50-by-100-foot hanyar. It's located in an
area where it's not large enough for to us put -- because of
the surrounding terrain, isn't large enough for to us put a
group of T-hangars. It also has no utilities or paved access
yet, but it's an opportunity for this gentleman to build a
hangar.
JUDGE HENNEKE: What do our representatives to the
Airport Board say?
~.
47
1
2
3
9
5
6
7
8
9
l0
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
COMMISSIONER GRIFFIN: And, this is not -- it's not
a T-hangar, it's a --
MS. CAFFALL: It's what we would call an executive
hangar. It's large enough for three or four airplanes.
COMMISSIONER GRIFFIN: It's 50 by --
MS. CAFFALL: 100.
COMMISSIONER GRIFFIN: 50-by-100 square -- it's a
rectangular facility, and it -- and this is in an area where
I'm not sure we can do a whole lot else with it, I mean,
other than put a hangar there. I would recommend that we --
that we go ahead and approve it.
COMMISSIONER WILLIAMS: I would second it. I have
a couple comments -- well, yo ahead and state the motion.
JUDGE HENNEKE: Moved by Commissioner Griffin,
seconded by Commissioner Williams, that the Court authorize
the County Judge to sign the proposed ground lease between
the City/County and Stephen T. Drape for hanyar space at
Kerrville Municipal Airport.
COMMISSIONER WII,LTAMS: Mr. Drape constructs the
hangar?
MS. CAFFALL: Yes.
COMMISSIONER WILLIAMS: In the event of default,
the the whole thing comes back to the County and City; is
that correct?
MS. CAFFALL: Yes, sir.
98
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER
hangar at his cost; th
MS . CAFFAI.I.:
COMMISSIONER
access to the hangar?
going to do that?
WILLIAMS: He's constructing the
gyre's no cost to the County?
That's right.
WILLIAMS: What about -- what about
Is it going to be paved? How's he
MS. CAFFAI.L: He is -- he is willing to take the
lease tract as it stands right now. We intend to, on the
exhibit that we've had in the Airport Board meeting,
eventually pave access up to that hangar. It's not in our
next year's plans, and that doesn't concern him.
COMMISSIONER WILLIAMS: Okay.
MS. CAFFALL: The same with water and electric
utilities. If they're there, that's fine with him. If
they're not, you know, he'll make do without. He has a
glider which has a -- close to an 80-foot wingspan, which is
why he needs such a large hangar. But, it could accommodate
-- at the end of 20 years, when it becomes ours, it could
accommodate two or three small aircraft.
COMMISSIONER WILLIAMS: Okay. That's all the
questions I have.
JUDGE HENNEKE: Anyone else have any questions? If
there's no further discussion or questions, all in favor,
raise your right hand.
(The motion was carried by unanimous vote.)
49
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MS. CAFFALL: I just wanted to invite y'all to our
recycle paint collection on Saturday, if you want to come by.
It's always a fun event. If you have any paint to dispose
of, it's a good way to do that, or paint thinner or any of
that. Twice a year we do something for the whole county, and
with hazardous waste in May, and this one is just for paint
and paint-related products. But, three-quarters of what we
get at our hazardous waste collection is -- is paint. So,
big item out there.
COMMISSIONER WII,I,IAMS: Where will that be held?
MS. CAFFALL: It's at the Recycling Center from
9:00 until 3:00.
JUDGE HENNEKE: Thank you.
COMMISSIONER LETZ: Megan, we talked about a little
bit -- you can't leave yet -- doing some of these in
different parts of the county. I think we talked about that.
I don't know if it was -- maybe we did that at the Court;
maybe we did it. Is there any plans to expand these or do
any collection of hazardous waste in different parts of the
county other than centrally in Kerrville?
MS. CAFFALL: We don't, because it's a city kind of
based event; we do it there. There are other options

50
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
available for Texas Country Cleanups that you can get with
T.N.R.C.C., and they're funded by T.N.R.C.C. The other
option that you can use for collecting -- you can't use it
for disposal, but better than half the cost of one of these
events is getting the qualified people to come and to handle
the hazardous materials. You can get a grant for. that
through the grant process that will be going on on Friday in
San Antonio with the Council of Governments. That's how we
got our first recycle paint event. Because, with this event,
almost everything is recycled. It's either used for spool
splunding (sic), or we blend and reuse as much of the paints
as we can.
But, there's lots of different ways around it, you know.
If you want to -- if you have any ideas or you want to work
with it, I can kind of steer you in the right direction, tell
you the people at T.N.R.C.C. that can help you. It's hard to
get a free cleanup. The Texas Country Cleanup, which is
directed towards the agricultural use and -- and pesticides
use 55-gallon drums that you have to dispose of and be
careful about, but there are other options. But, we pretty
much stick with these two a year.
COMMISSIONER LETZ: We can get with -- Solid Waste
may be the group in the county, maybe get with them to do
something. Thank you.
MS. CAFFALL: Thank you.

51
1
2
3
4
5
6
7
a
9
10
11
12
13
19
15
16
17
18
19
20
21
22
7.3
24
25
COMMISSIONER
additional question.
what the status of the
to be installed. What
MS. CAFFALL:
test mode. It will be
WILLIAMS: Megan, I have one
f've had a couple people inquire of me
Automated Weather Reporting System is
is the status of it?
It's up and operating now. It's in a
in the test mode until it's
commissioned by the F.C.C. -- or the F.A.A., who funded it;
they have to come along behind. I'm not sure whether -- I've
been trying to find out where our radio station license is
for it. It wasn't mailed to us, and if -- Judge Henneke, if
you happen to come across anything --. This weather. station
was funded through TexDOT Aviation Division; it was a lump
grant with 16 other airports that also received it. It's a
big, unwieldy project, but it is up and you can dial the
phone number. I believe I put it in your Airport Board
agenda. You can hear on the -- on the telephone what the
weather is now, and it is broadcasting on -- I believe it's
118.02_°~.
COMMISSIONER GRIFFIN: Yeah.
MS. CAFFALL: On V.N.R. radio.
COMMISSIONER WII,L,IAMS: Okay, thank you.
MS. CAFFALL: They're saying -- they told us it was
going to be commissioned last week, so I really don't know.
Hopefully, it will be soon.
COMMISSIONER WILLIAMS: Thank you much.
52
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
MS. CAFFALL: Thank you.
JUDGE HENNEKE: bet's do -- we'll pass on Item 2.7
for now, since Commissioner Baldwin is absent, and do 2.8.
Then we'll do the bills and then we'll take a break. Item
2.8, consider and discuss grant funding for permanent
improvements at the Hill Country Youth Exhibition Center. ',
Mr. Holekamp and Commissioner Williams.
COMMISSIONER WILLIAMS: Let me see if I can set the
stage here lust a little bit, Judge, while Glenn comes
forward. During the budget discussions leading up to our
current budget, we discussed the acquisition of some or all
of the horse stalls which ar.e located in a separate barn
facility at the Ag complex, and we did, in fact, fund the
acquisition of a portion of those, a portion of them having
been sold by the horse interest owners to other folks. And,
now comes the discussion one more time. We had been given
reason to believe that there Were some grant monies available
if we applied properly to purchase the remainder of those and
to fund the -- the renovation of the existing stalls and so
forth and so on. One of the problems that we encounter in
any kind of a -- a consideration of this is that we have a
lot of things stored in that facility. Probably shouldn't be
stored in that facility, but nonetheless, they're there.
They're used routinely from time to time at the Ag complex,
and if we're going to do anything meaningful. so as to be able
53
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
to use these stalls, we need to get all of those things that
need to be stored in a storage facility. Again, we have an
opportunity probably to acquire some grant monies for this
purpose. So, I'm going to set the stage and let Mr. Holekamp
take it from there.
MR. HOLEKAMP: Okay. And -- Glenn Holekamp. What
I did after I learned of the possibility of -- of some
possible grant money available, I went ahead and kind of
estimated the amount of storage spar..e that I felt like we
needed in the near future. I didn't do a long-range plan by
any means, but currently we -- we have quite a bit of what
you'd call seasonal equipment that we keep in those horse
stalls, and which do not need to be kept in the horse stalls,
but they need to be secure. So, what I did is I -- I
calculated a building that would be pretty -- it would -- it
would take less labor to move items that we move constantly.
We can do it with a trar_tor or forklift or whatever.
So, I designed a -- just sketched out a 20-by-50
building, metal building, and I got some prices as to how
much it would cost to acquire the material, and then I got
some estimates of how much it would cost to erect the
building. I calculated the amount of what it would cost us
to rehab -- I belreve it's written out, rehabilitate the
horse stalls, and that includes pressure washing and
repainting, and some repairs far a few that have some
59
.-
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
.--.
problems. So, the total amount -- and 7 don't have that in
front of me; I think it's 27 --
COMMISSIONER WILLIAMS: $27,000.
MR. HOLF,KAMP: $27,000. I personally think that
that is a bottom line -- I mean, a low figure, because I -- I
feel like that we can -- we can accomplish what we're trying
to accomplish with that particular area, horse stalls and
some of the material that is currently in there, and the
tables and r_hairs which we currently move around all the
time, on into a building where it would be easier to
maneuver. I believe that that is a very legitimate figure,
and I would -- I would request and I'd feel very comfortable
with it.
Location of the building -- Commissioner Williams and I
just briefly talked about it -- is behind the horse stalls
near that fence. It really would not affect, I don't think,
in any way the mayor -- the Master Plan, un7.ess they were
going to move the other building where they currently --
where the horse stalls are. I -- but, there again, I'm open
to wherever the location of this is. It really doesn't
matter, providing it's on a level area, because the amount of
money that I have in the excavation and -- and the fill would
not cover any major gYOllild work with equipment. So, it's a
pretty level area where I had calculated for the -- for this
building.
~~
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
COMMISSIONER WILLIAMS: Aut, this building doesn't
entail a pad?
MR. HOLEKAMP: Oh, yes.
COMMISSIONER WILLIAMS: A concrete pad?
MR. fIOLEKAMP: Yes, sir, but no utilities.
COMMISSIONER WILLIAMS: No utilities.
MR. HOLEKAMP: I don't want any water. Electricity
is right there, and if there -- it would be minimal lights,
because it is not going to be anything other than storage.
It is not going to be designed for a workshop or anything
like that. I want it strictly storage building, because that
is what gets us in trouble all the time is when we make a
building into something that it's not designed for. This --
this building will have two 16-foot roll-up doors. No
walk-in doors. It will be just strictly roll-up doors for
storage, and be able to access with -- with equipment.
COMMISSIONER WILLIAMS: This proposal, if the Court
buys into it, would enable us then to file a grant
application to move this project forward, and if the grant is
obtained, then it would relieve us of the responsibility for
funding the purchase of the remaining stalls next year.
JUDGE HF.NNEKE: Well, --
COMMISSIONER WILLIAMS: If we were so inclined.
JUDGE HF.NNEKE: -- first of all, we -- we haven't
committed to that.
F6
1
3
4
5
5
7
8
9
10
11
1?_
13
19
15
15
17
18
19
20
21
27
23
?.4
25
CCIMMISSIONEP. WILi,IAMS: I said if we arere inclined
to do that.
JUDGE HENNEKE: Let's make it clear that purchasing
these stalls and moving forward is contingent upon the grant
request at this time. 1 was approached by a representative
of a local foundation who had been involved in acquiring the
horse stalls in the first place, and recommended that we
pursue a grant through his -- through that foundation fur
this purpose. And, Bill and Glenn have worked up the numbers
that we have in front of us.
C_OMMISSIONI'R I,ET7: My comments are -- I mean, to
me, it's just two issues. Ctne, the -- well, I guess they're
related. But, the horse stalls -- and I think. it probably is
a good idea to go for that grant. I'm ^ot sure who -- which
foundation it is, and that does have some bearing, because it
depends on which foundation -- we're likely to hit some of.
them for some petty big grants in the long-range planning.
We're not going to hit people for little amounts when we're
getting ready to go for larger. amounts later. I'm not =.ure
who you're talking with here on the rehabilitation side ---
and that needs to be done, I agree with that. I would just
-- you know, for a?,000 we call buy a real good pressure
washer and use community service people, and -- and I know
thr_ Sheriff"s Department has -- or Charlie told me they ha:] a
painter in jail not long ago, did a real good job painting.
5'J
1
7'm not -- I don't know if he's still in jail or not, but --
2 he's gone?
3
9
5
6
7
8
9
10
11
12
13
- 19
15
16
17
18
19
2D
21
22
'? 3
29
25
...
MR. HOLEKAMP: He's gone.
JUDGE HENNEKE: Juvenile probationers do a good job
of painting, too, if you ask Phil Demarco so --
COMMISSIONER LETZ: So, you know, that's an area
for the rehabilitation. I think, you know, we need to -- the
materials need to be purchased, but the labor, I think, can
come out of another -- either the jail, ,Juvenile, or Adult
Probation, possibly. The building -- I'm a little more
hesitant nn that because of the long-range planning. We're
just getting ready to start, and the location that you picked
out, at one point with the master -- with the Park Master
Plan, it was thought that that building would be a goad spot
for a pavilion, and it has a good view of the lake, and it's
the area of where that pavilion is right now -- or the horse
stalls are. And, I hate to put a building right next to it
that would prevent that from being -- from being used as a
pavilion. I'm not sure what the long-range plan is, b~;t i
think to put anything right -- I can't think of a good spot
to put a new building, without knowing what we're going to do
with the whole facility. That's my hesitation. But,
certainly, we do need it, and I would -- you know, as you
were talking about, you know, we're in a little bit of a bind
because, with the stock shows coming on, we really don't have
5$
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
1.9
20
21
27.
2.3
29
25
a place to move it temporarily. Dike, in the summer, we
could put it in one of the other storage places, but we --
but we need every place we have in the big barn right now, or
will need it in January.
COMMISSIONER GRIFFIN: Question. How long will it
take to push a grant request through, start to finish,
assuming approval?
COMMISSIONER WILLIAMS: Probably a month in this
case. A month.
MR. HOLEKAMP: We -- I was wurking on the
assumption that this needed to be turned in possibly this
week to even act on it by the end of November. Ts that
correct?
JUDGE HENNEKE: That's my understanding.
MR. HOLEKAMP: That's the reason why we're pushing
so hard to get these numbers together quickly. As far as the
location, Commissioner Letz, I -- I'm with you. I'm not sure
either. But, if we could get the -- if we could get the
commitment of funding, that could be one of the -- before we
actually build it, that decision could be made, the exact=
location of that building. That -- if we could get the
commitment of the funds, then we would have some time,
because I'll guarantee you, there's 60 to 90 days on getting
building material. and getting somebody lined up anyway.
COMMISSIONER GRIFFIN: That was the reason for my
59
1 lauestion.
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
MR. HOLFKAMP: When you buy these kits or whatever,
it's 60 to 90 days minimum before you get anything.
COMMISSIONER GRIFFIN: And leave the siting to the
ommittee. The siting of the thing can be up to the
(committee.
MR. HOLRKAMP: I would really -- it would be nice
if we were able to -- to apply for the grant and, with a
little luck, accept the grant funding, and then possibly
proceed from there, whether it be starting on getting the
stalls cleaned up and repainted, and then possibly the
building in the spring or the summer. Maybe the -- this
long-range committee would have some pretty solid figures.
COMMISSIONER LETZ: is that building contemplated
to be large enough to store a lot of the rodeo-type stuff
that is currently being stored next door? Which is a problem
right now. I mean, the storage is a problem, way beyond 3ust
what's in the horse stalls.
MR. HOLFKAMP: Yes, sir. Oh, yes, sir.
C.OMMI3SIONF,R LET7.: Is this building going to be
sufficient to store al] those other panels and pens?
MR. HOLEKAMP: Well, for the short term, yes, sir.
Short term. We have, in the -- in the large building now, in
our storeroom, we have adequate spare for, as you r_a11 it,
the -- those big stalls and panels. And, the -- the stock
60
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
show panels can be moved into a facility like we're moving,
because they're only moved once a year. But, when you say
rodr_o equipment and stuff, that needs t.o be close, because we
turn that arena axormd about once a month, chanye it. No,
those really need to be close, like in that building. And,
they're not irr anybody's way.
COMMISSIONER LETZ: But, is that one storage
building or storage -- I don't know what it's called, on the
east side of the arena?
MR. HOI,EKAMP: Uh-huh.
COMMISSIONER LETZ: You know, that's' a very
high-dollar storage building -- room right now.
MR. HOLEKAMP: Yes.
COMMISSIONER LETZ: That room needs to be used much
more efficiently. Something else. I would, in the long
term, think that we need to get all that stuff out of there.
We can use that for events, you know, based on the value of
that square footage.
MR. HOI,EKAMP: If the Court chooses, this -- based
on the numbers that I gave you, you can increase it by square
footage; you can -- we can calculate the amount that this
building's going to cost us and increase it proportionately
per square foot, and -- to get a larger building if you so
wish on this grant. I mean, this was just a number I came up
with. I mean --
61
1
2
3
9
5
6
7
s
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER LETZ: My concern is that we're going
to build something that's too small fox what we need out
there.
MR. HOLEKAMP: Oh, there's no doubt, it would he
too small in the long run.
COMMISSIONER LETZ: And, the -- you know, I just
hate to have two storage buildings when we can build one
bigger one if we wait a little bit and decide that's what we
need. You know, but the other side of the -- you know, the
horse -- and I don't know if the horse stall issue could be
delayed a little bit. I just would really -- I'm a little
reluctant to -- until we have -- I mean, we're appointing a
committee to do this stuff. Unless there's a reason we have
to do it right now, I'd rather wait a little bit, make sure
we do it all at once. But, I don't -- I haven't talked -- I
don't know whether --
COMMISSIONER WILLIAMS: I suspect we could delay it
until we -- the committee has an opportunity to look at
siting, at least.
COMMISSIONER LETZ: Okay. I think it can be done
as a priority; that can be the first thing the committee
comes up with.
COMMISSIONER WILLIAMS: 7 can certainly talk with
the individual who contacted us and point out to him that
we're in this process and it would make a little more sense,
52
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
perhaps, to wait.
COMMISSIONER LETZ: But, it's very encouraging to
know that someone has contacted us to give us money.
COMMISSIONER WILLIAMS: That's always a good sign.
COMMISSIONER LETZ: Certainly don't want to cake
that up by delaying it, but I'm just --
COMMISSIONER WILLIAMS: That's the whole thing. We
need to get back to these people and tell them where we are
in the process.
JUDGE HENNF.KE: I believe what I'm hearing is an
interest in tabling this, perhaps until the Master Committee
has an opportunity to take a look at storage. Is that what
I'm hearing?
COMMISSIONER WILL7AMS: Or pending outcome of
some discussions. Perhaps on the next agenda, depending on
what I learn.
COMMISSIONER LETZ: Right. I think we can have the
master -- we can have a meeting, hopefully, of the Master
Plan Committee before our next Commissioners Court.
JUDGE HENNEKE: Okay.
JUDGE HENNEKE: All right. We will table this and
take it up at such time as we get a little more information.
Do you want to do the bills, or do you want to take a break
first?
COMMISSIONER WILLIAMS: Bills.
63
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
JUDGE HENNEKE: Let's do the bills. Tommy? We'll
go back to the approval agenda. Did you get your problem
worked out?
MR. TOMLINSON: Not yet, but we're gaining on it.
JUDGE HENNEKE: All right. Does anyone have any
questions about the bills as presented?
COMMISSIONER WILLIAMS: Well, I see a lot of
Mastercard finance charges, which I never like to see, but --
JUDGE HENNEKE: Hopefully, we've seen the end of
those.
COMMISSIONER GRIFFIN: Mastercard finance charges.
I didn't catch that, Bill. Where is it?
COMMISSIONER WILLIAMS: We].1, there's one on Page 1
under Commissioners Court. A couple others.
JUDGE HENNEKE: Three on Page 9 under Sheriff's
Department.
COMMISSIONER WILLIAMS: Page 9.
COMMISSIONER GRIFFIN: How did we incur -- my
question is, how did we incur finance charges in the -- was
it because of not paying after the billing date?
MR. TOMLINSON: Timing. The timing of when we get
the statement and when they're due. If we get the statement
right after a Court date, they're due before we have another
Court, to approve the payment.
COMMISSIONER GRIFFIN: Mastercard, generally 25
f, 4
1 ~ days.
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
MR. TOMLINSON: That happens all the time.
COMMISSIONER GRIFFIN: Yeah, okay. Another good
reason to get of.f of Mastercard. Okay.
COMMISSIONER WILLIAMS: On Page 9, I do have one.
I would direct it to the Sheriff. Just curious.
Reimbursement for. a felt hat?
SHERIFF FiICKS: Yes, six. I don't know how the
previous Sheriff did that, but she always had it that she
would reimburse them for it; it's considered uniform, ;90 on
the purchase of a hat to wear with her uniform. I didn't
know where to -- where she got that money from.
JUDGE HENNEKE: So, the felt hat is part of the
uniform?
SHERIFF HICKS: Yes, sir.
COMMISSIONER WILLIAMS: Okay.
(Discussion off the record.)
JUDGE HENNEKE: Any other questions regarding the
bills? If not, I would entertain a motion --
COMMISSIONER WILLIAMS: Move we pay the bills.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: Moved by Commissioner Williams,
seconded by Commissioner Letz, that we pay the bills as
approved and recommended by the Auditor. Any further
discussion? If not, all in favor, raise your right hand.
65
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2.5
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Do we have any
budget ,amendments, Tommy?
MR. TOMLINSON: No.
JUDGE HENNEKE: Do we have any late bills?
MR. TOMLINSON: I have one. This is from Judge
Henneke for $157.66 fox reimbursement for Juvenile Judge
Conference.
JUDGE HENNEKE,: And, this is actually my credit
card voucher from attending the conference.
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
seconded by Commissioner Griffin, that we approve the late
bill. Any further discussion? If not, all in favor, raise
your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGF. HENNEKE: At this time, I'd entertain a
motion to waive reading and approve minutes of the previous
meetings.
COMMISSIONER GRIFFIN: So moved.
r^,
66
1
7
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER LETZ: So moved -- second.
JUDGE HENNEKE: Moved by Commissioner Griffin,
seconded by Commissioner Letz, that we waive reading and
approve the minutes of previous meetings. Any further
discussion? If not, all. in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HF,NNEKE: All opposed, same sign.
(No r.esponse.)
JUDGE HENNEKE: Motion carries. At the same time,
I'd entertain a motion to approve monthly -- approve and
accept monthly reports.
COMMISSIONER WILLIAMS: So moved.
JtJDGF. HENNEKE: Moved by Commissioner Letz --
Williams.
COMMISSIONER LETZ: Second.
JUDGE HENNEKF,: Second by Commissioner hetz, that
we approve and accept the monthly reports. Any further
discussion? If not, all in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGF. HENNEKE: Motion carried. Let's take a
10-minute break; we'll be back at 10:32.
(Recess taken from 10:22 a.m. to 10:32 a.m.)
l
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
f,7
.TUDGE HENNEKE: It's 10:32 and we'll reconvene the
meeting of the Commissioners Court. Next item on the agenda
is 2.9, which is consider and discuss authorizing engineering
and construction of Third Creek crossing, Flat Rock Lake
Park. Commissioner Letz.
COMMISSIONER LET7.: I put this on the agenda after
I went back and looked at some of the prior minutes, and we
never formally authorized any expenditure of funds for
construction of the bridge across Third Creek. And, I looked
at this quite extensively myself, along with Len Odom, Stuart
Vordenbaum, and Frank Johnston, trying to figure out the best
way to get across Third Creek, and the current thinking is
the best thing do is basically sort of fill in on both sides
like a levee across the creek, and then put a big culvert in
the middle to allow the flow to go back and forth. The
actual flow of Third Creek is very minima].; probably -- 18
inches will probably handle it.
And, the idea is that the water -- then most of water
that's there right now and just back up from the lake this
way, the water could flow through the large culvert, flood
canal. This would go just through like a low water crossing.
We talked briefly with FEMA about that -- or Charlie
Wiedenfeld did. They thought that it would be -- it made
sense to them -- a good idea, but we need engineering, both
on the structure and the impact of the structure, and we'd
68

1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
have to have that no matter what the construction is.
It looks like the cost of doing this will be cheaper
than we had originally thought. I think i.t was around
$20,000 for the bridge. I put on the agenda to authori?e
Vordenbaum Engineering to do the engineering study of the
structure and the impact of the structure, which is a
requirement of FEMA. I think I passed out a proposal to
everyone before the meeting. The amount is on here. Four
thousand -- $4,075 is the maximum amount not to exceed. I'd
recommend that we --
COMMISSIONER C,RIFFIN: That comes aut of those
grant funds?
COMMISSIONER LETZ: It comes out of the grant
funds. This is -- I think, you know, designing the structure
certainly is part of that, good use of those funds. Se,
anyway, 1 put it on the agenda so would we could approve the
engineering study by Vordenbaum for an amount of $9,075, and
get this part of the project going, and I make a motion to
that effect.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
ser_onded by Commissioner Griffin, that we enter into an
agreement with Vordenbaum Engineering for certain engineering
services relating to the Third Creek crossing, and in an
amount not to exceed $9,075, such funds to be paid from the
69
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
L.C.R.A. grant. Is there any further discussion?
COMMISSIONER LET7.: I guess authorize you to sign
the agreement.
JUDGE HENNEKE: And authorize the County Judge to
sign the agreement. Any further discussion? If not, all in
favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Next item is Item
2.10, which is consider and discuss the bids on r_omputers and
related equipment, and service and maintenance of same for
County offices. Commissioner rriffin.
COMMISSIONER GRIFFIN: Yes. And, Judge, as 1
mentioned to you before Court today, those bids ace not due
-- we had to extend that till 9 o'clock today, 9 p.m. this
afternoon. Judge, you will be here at 9 o'clock?
JUDGE HENNEKE: Yes.
COMMISSIONER GRIFFIN: I need one other for a
quorum to accept the bids.
COMMISSIONER WILLIAMS: I can be here.
COMMISSIONER GRIFFIN: Can you be here?
COMMISSIONER LET 7.: I may be able to be back.
COMMISSIONER GRIFFIN: Why don't we accept those
bids at 9:00 and, depending on what we receive at that time,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
?.2
23
29
25
70
if we've got more than one bid, Tommy and I will either
retire and try to quickly judge on those, or we may recess
until the following day to announce the winner. So, that
should -- so we need to recess at the end of this session
this morning, rather than adjourn.
JUDGE HF,NNEKE: Rather than adjourning. Next item
is Item 2.12. which is to consider and discuss nominations to
the Kerr Central Appraisal District Board. We have the
ability to nominate five people. We may vote all of our
900-and-some-odd votes for one or any combination of those
people. Currently, the County Tax Assessor, Paula Rector, is
the County's nominee to the Board as a voting member. By
statute, she is a nonvoting member; however, in order to
vote, we have to nominate her to act as our official
representative on the Central Appraisal Board. So --
COMMISSIONER GRIFFIN: She is a voting member now?
JUDGE HENNEKE: She's a voting member now because
we nominated her.
COMMISSIONER GRIFFIN: Right.
JUDGE HENNEKE: Statutorily, she is a nonvoting
member. But, in order for her to vote on behalf of the
County, we have to nominate her.
COMMISSIONER GRIFFIN: I understand.
JUDGE HENNEKR: These nominations will be forwarded
to the Central Appraisal District and the ballots will be
71
.-

1
2
3
9
J
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
returned back out to the various entities for voting. Do I
have any nominations for the Kerr County representative to
the Kerr Central Appraisal District Board?
COMMISSIONER LETZ: I presume Paula wants to he
renominated?
JUDGE HENNEKE: Yes, she does.
COMMISSIONER LETZ: I'll move Paula Rector.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: It's been moved and seconded that
Paula Rector be nominated as the Kerr County voting
representative to the Kerr Central Appraisal District Board.
Any further discussion? 1f not, all in favor, rare your
right hand.
(The motion was carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Is any Commissioner aware of anyone
else who would like to be nominated? Again, we can nominate
up to five people, and then use our votes as we choose.
(No response.)
JUDC,F, HENNEKE: Okay. Then Paula will be our
nominee. The ner.t item on the agenda is 2.19, which is to
canvass the proposed constitutional amendment election
results. County clerk, Jannett Pieper.
MS. PIEPER: I have my book hidden down here. This
72
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
is addressed to you; it is an original return. And then the
same would match in this book, that -- if you want to canvass
the vote on each signature. I have the original and a copy
for each of the Commissioners in there.
JUDGE HENNEKE: Okay.
(Discussion off the record.)
JUDGE HENNEKE: Jannett, do we need to do anything
on the record other than compare --
i
MS. PIF,PER: If you would like, you can call out ~,
the Amendment Number 1 and then "in favor" and the total., and
then the "against" and then the total of that. And, it's
easier to go by -- because the book is broken down precinct
by precinct, it's easier to go -- just to go by the actual
return that is printed out from our computer.
JUDGE EIENNEKE: Where would we compare that to? Is
there a total anywhere in here?
MS. PIEPER: The total votes for Proposition, like,
17 would be right there. (indicating)
J11DGF, HENNEKE: Okay.
MS. PIEPER: Does that make sense?
JUDGE. HENNEKE: So, this is number 17.
M5. FIEPER: Right. Where that yellow tab is
starts the very beginning of it.
JUDGE HENNEKE: Okay. Why don't I just read out
the totals for the different amendments, and we'll confirm

73
1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
(that they are accurate.
For Constitutional Amendment No. 1, 7 have in favor of:
12,415; opposed: 961.
Amendment No. 2, I have in favor of: 2,308; opposed:
1,038.
Number 3, I have in favor of: 2,001; opposed: ],390.
Number 9, I have in favor: 950; opposed: 2,991.
Number 5, ] have in favor of: 1,60]; opposed: ],787.
Number 6, I have for.: 2,362; opposed: 1,016.
Number 7, I have in favor: 1,983; opposed: ],405.
Number 8, I have in favor: 2,002; opposed: 1,396.
Number 9, 7 have in favor: 775; opposed: 2,559.
Number 10, we have in favor: 2,018; opposed: 1,347.
Number ]], we have in favor: 2,209; opposed: ],123.
Number 12, in favor: 1,395; opposed: 2,024.
Number 13, in favor: 2,280; opposed: 1,109.
Number 14, in favor: 2,520; opposed: 820.
Number ]5, in favor: 2,909; opposed: 957.
Number 16, in favor: 2,298; opposed: 1,029.
Number ]7, in favor: 1,422; opposed: 1,898.
Do we have a motion to accept the --
COMMISSIONER LET7.: What was the last one?
JUDGE HENNEKE: In favor: 1,422; opposed: 1,878.
I'm sorry, my mistake.
COMMISSiONF,R WiT,TIAMS: Move we ar_cept the r_anvass
74
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
of the votes as- presented by the County Clerk.
COMMISSIONER LET 7.: Second.
COMMISSIONER GRIFFIN: Second.
JUDGE }iF.NNEKF.: Moved by Commissioner Williams,
seconded by C_ummissioner Letz, that the Court approve and
accept the canvass of the votes of the Cortstitutiunal
Amendments as presented by the County Clerk. Any further
di=cession? If not, all in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JUDGF. HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. We each have to
sign in the book indicating that. At this time, do we wish
to go back and take ~-tp item -- Agenda Item No. 7?
COMMISSIONER LETZ: I think I know what -- I
visited with Commissioner Baldwin. I think, we can probably
handle that. If there's a problem with it, we can always
deal with it at 9 o'clock, but I --
JUDGE HENNEKE: Court will then call Agenda Item
2.7, which is consider and discuss billing options for
American Express cards and problems with the present program.
Commissioner hetz, sitting in for Commissioner Haldwin.
COMMISSIONER LETZ: I don't know if I like it
termed quite like that. The -- I think it came out of a
problem with the Sheriff's Department, a deputy who was
75
1
2
3
9
5
6
7
8
9
10
11.
12
13
19
]5
16
17
18
19
20
21
2. 7.
23
24
25
forced to do a lot of traveling, and the -- it was difficult
under the policy. And I think, really, from -- what the
backup is, it's on one of the pages, it's billing and payment
options. Under Individual Billing, there is three different
ways that these accounts can be handled. I think
Commissioner Aaldwin -- basically, this was pointed out that
-- that we're not locked into individual billing --
individual payments; that we can also do individual billing,
company payment, where you just turn the invoices in to the
Auditor. The Auditor pays the bill. So, it gets -- and it
kind of removes the whole step of having to get reimbursement
and cash, you know, to the employee. Kind of makes it a
little bit simpler, I think. And, I'd just point out that
there are other options. I'm not sure that -- under our
prior motions, if we were obligated to do one of these three
options or not. I think this probably tells you we'd be
allowed to choose any of the three, for those who have credit
cards.
COMMISSIONER GRIFFIN: We elected the option that
you see circled in the backup there, and American F,xpress
does allow the other options that they -- that they indicate
there. However, I know of no State agency that's ever bought
off on any option other than the one we accepted. And, there
are reasons for that. That's not to say that it r_ouldn't be
done. American Express would rather have you go with the
76
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
option where you get one bill that gets paid. They would,
because that simplifies it for them. It's not that they're
tryiny to make life easier for us; it simplifies it for them.
But, there are some big drawbacY.s in not going the way we
have, and let me outline a few of those, 'cause I went
through this in Austin when we set up the new agency I was
running up there.
The problem you have, if you don't hold the employee
responsible for making the payment, is that American Express,
on any unpaid item, will not go -- let me back up a minute.
It's' better to put the onus on the employee to he
responsible for the bill and to insure timely reimbursement
by the County, in our case. What that does is, it removes --
it puts -- any unpaid, legitimate charge, the employee is
responsible for, not the County. Because let's assume that
-- that Employee A goes on travel, comes back, does not file
any kind of voucher, does not file for any kind of
reimbursement because he's not responsible for paying the
bill and, "Oh, I forgot."
American Express is going to send a bill, which then
someone here has to go find that person and say, "Why haven't
you filed a travel voucher showing what these expenses were?"
"Oh, I forgot. And that was two months ago, and now I don't
have the slip any more and I forgot exactly what that was."
It was a hotel bill. It also had meals on there. Did it
..-.
1
2
3
9
F
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
.-.
77
have booze on it? Did it have -- whatever. So, it becomes a
very intensive administrative problem for the County to do
that.
Now, if Employee A goes on travel, comes back and files
a travel voucher in -- in a timely fashion, there is never a
case of where American Express is going to dun him before
reimbursement could be made. That's never. less than a
two-week period. Sometimes ~.ae could have a ?-week period
between bills for payment, because of the scheduling.
However, in that case, there is -- and I know of no reason --
and the way the State works does the same thing. If someone
gets a bill -- they filed a travel voucher and they have not
been reimbursed and they get a bill, and the due date is such
that there won't be an in-cycle approval in the payment of
bills, then you walk it through. And, we can give authority
to the Auditor and to the Treasurer to do that. I would much
rather see us do that and put the onus on the supervisor and
the traveler to get their vouchers filed on a timely basis
and insure that they are always reimbursed before that bill
is due so that they have no money out-of-pocket.
JUDGE HF.NNEKE: That's really never going to
happen, because American Express gives you 25 days from the
date you receive your bill.
COMMISSIONER GRIFFIN: Exactly
JUDGE HENNEKE: To make payment.
78
.-.
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
2l
22
23
29
25
,•--
COMMISSIONER GRIFFIN: Exactly.
JUDGE HENNEKF,: Which is three full weeks plus four
days, which means you're going to have at least one Court
meeting in that time. And, that's after you receive your
bill; that's not after you incur the payment.
COMMISSIONER GRIFFIN: That's right.
JUDGE HENNEKE: For instance, I got reimbursed
today for the hotel and meals in Austin Monday. I won't
receive the bill for those charges until probably the 22nd or
23rd of this month, and I'll have 25 days from the 22nd or
23rd of this- month in which to pay the bill.
COMMISSIONER GRIFFIN: That's right.
COMMISSIONER WILT.IAMS: It also removes American
Express from being the arbiter on the legitimacy of the
charge.
COMMISSIONER GRIFFIN: That's correct.
JUDGE HENNEKE: If we go to one of these other
programs, someone has got to approve that bill in order for
the County to -- in one of these options, the County pays
everything; just, you know --
COMMISSIONER GRIFFIN: Riyht.
JUDGE HENNEKE: -- gets one bill and pays it. The
ser_ond one, the County pays approved charges and the
cardholder pays --
COMMISSIONER GRIFFIN: Unapproved charges.
79
1
2
3
4
5
6
7
8
9
10
11.
12
13
19
15
15
17
1.8
19
20
21
22
23
29
2.5
JiJDGE HENNEKE: Which means you get into the issue
of what's approved and what's not approved.
	COMMISSIONER GRIFFIN: Anc9,	by	the way, the cards
are not	-- the way the policy should	be,	just as the State
has, is	that you cannot use the card	for	unapproved purposes,
period.			
JUDGF. HENNEKE: That's the way the policy is now.
COMMISSIONER GRIFFIN: That's the way the policy is
now. You don't go to Schreiner's and charge something on
that card with the idea that, "I'll pay that one, but I won't
pay what I get legitimately reimbursed for." That's not an
option, even. And, that's a matter of policy; it's not --
American Express wouldn't care. They'd love to have you run
up the bill, just like any credit card issuer would. Aut, I
think this is -- I would -- I would at least suggest that the
first time someone has a problem where they have not been
reimbursed -- they filed a voucher when they returned from
travel, they didn't get reimbursed in time, that we've
created some problem -- if that person would bring that in to
the Court, I would he glad to revisit it, but I don't think
it will ever happen.
COMMISSIONER LETZ: It doesn't make any difference
to me. I didn't --
JUDGE HENNEKE: You didn't get one.
COMMISSIONER LET7,: I didn't get a card. I'm not
80
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
going to use it. My concern is other employees. And -- you
know, and what I have heard is that employees don't like
this, for whatever reason. And, I haven't talked with them
in detail; I'm not sure what the instance was that Buster had
with this deputy who is making three trips that I know of. in
a short period of time. I don't know if it was a, you know,
situation --
JUDGE HENNEKE: I talked about that with the
Sheriff, and it kind of came down -- if the person who has
the card in their own name is not responsible enough t.o keep
the receipts and turn them in in a timely fashion, they
shouldn't have the card. If there's someone at the Sheriff's
Department who's responsible for taking those receipts,
accounting for them, and forwarding them to the Auditor for
payment, if they're not responsible enough to do it on a
timely basis, they shouldn't be in that job. It becomes a
management issue.
COMMISSIONER GRIFFIN: It's an employee and it's
supervisory responsibility. And, that's just good
accountability. This gives -- and each month the Judge gets
a printout from American Express of every card that's been
issued, every charge that was made on it.
COMMISSIONER LETZ: For -- is it being used
county-wide?
JUDGE HENNEKE: We just started.
8I
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
COMMISSIONER GRIFFIN: We lust started. But, it's
great for public accountability, it's great for personal
accountability, and it's a good way to do business.
JUDGE HENNEKE: Right. I don't get the bill. The
bill goes to the individual cardholder. I get a printout of
what has been charged against every bill, which is to
safeguard to make sure that there are -- no one is using the
card for personal, unapproved purposes.
COMMISSIONER LETZ: Like I say, I mean, I just --
Buster mentioned it to me. I haven't -- as long as the
employees are not out of -- out of pocket for expenses, it
doesn't make a whole lot of difference to me what we do.
JUDGE HENNEKE: If the system doesn't work the way
it should and we find employees that are having to pay out of
their. own pocket, then we'll come back and revisit the
system.
COMMISSIONER WILLIAMS: If they turn them in in a
timely fashion.
JUDGE HF,NNFKE: It they adhere to the system.
Without acr.ountahility, I'm not in favor of any credit cards.
COMMISSIONER GRIFFIN: Yeah.
COMMISSIONER LETZ: Well, the other option there is
to go with, I mean, advances. I mean, you know, and --
either one or the other. It's not -- we cannot ask any
employee to spend their own money to go on County business
87_
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
29
25
for any number of days, in my opinion.
COMMISSIONER GRIFFIN: And that's the beauty of
this system, is that you can put airline tickets on it, you
can put motel bills on it, you can pay meals -- legitimate
meals. Expenses and all that sort of thing goes right nn the
card. When you get back, you generally always have the
reimbursement before the bill is due.
COMMISSIONER WILLIAMS: I can't --
COMMISSIONER GRIFFIN: I've never known it not to
he that way.
COMMISSIONER WILLIAMS: I can't conceive of a
situation where that wouldn't happen.
JUDGE HENNEKE: That may be the employee's rub, is
to get the money three weeks before they have to pay the
bill, and spend the money and then -- then have to pay the
bill.
COMMISSIONER WILLIAMS: Different ball game.
JUDGE HENNEKE: We all do that.
COMMISSIONER GRIFFIN: Yeah. I have to be
responsible for my own actions.
JUDGE HENNEKE: If there's no further discussion on
this agenda item, we'll move along. You've done your duty,
Jon.
COMMISSIONER LETZ: Yeah.
JUDGE HENNEKE: At this time, we'll go into
83
1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Executive Session to confer with our. County Attorney and
Assistant County Attorney regarding pending litigation. T'll
announce to everyone that after the Executive Session, if
there are no votes to be taken, we will recess and reconvene
at 9 o'clock in order to open the bids for computers and
computer services. So, at this time, we'll go into
Commissioners Court Executive Session.
(The open session was closed at 10:55 a.m., and an
Executive Session was held, the transcript of whic),
is contained in a separate document.)
JUDGE HENNF,KF.: Commissioners Court will now return
to open session. Is there any action item necessary teased on
the Executive Session?
COMMISSIONER LETZ: No.
JUDGE HF.NNEKE: Hearing none, Commissioners Court
will stand in recess until 4 o'clock, at which time we'll
take up the bids for the computer services.
{Recess from 11:23 a.m. to 4:00 p.m.)
JUDGE HENNEKE: It's 9 o'clock nn Monday afternoon,
and we'll call back into session the regular Kerr County
Commissioners Court meeting. The first item on the agenda is
to open and accept or reject bids nn computer services.
First bid is from Systems 2000, and it appears to be a
total proposed bid price of $97,002.93 for minimum
specifications, and $99,012.37 for alternate specifications
89
1 I bid.
2
3
9
5
6
7
8
q
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
Second bid is from ComputerEase of Kerrville. They'v?
given us a minimum specification bid of $96,637, and they did
not make a bid on the alternate specification bid.
Third bid is from Computer Service Center, Inc. Their
minimum specification bid is $95,105. They did not make a
bid on the alternate specification package.
COMMISSIONER LETZ: We're going the right
djrrction. Keep going. Every one's gotten less so far.
COMMISSIONER GRIFFIN: That's right.
JUDGE HENNEKE: The last bid is frorn 5K Laser
Products. Their bid for minimum specifications is $36,095.
Alternate specification bid is $40,175. There is an asterisk
next to those numbers which says, "Does not include services
and maintenance section." I think it's noteworthy to point
out that all of these bids, as far as 1 know, are from
Kerrville companies, so
COMMISSIONER WILLIAMS: That's good.
JUDGE HENNEKE: Competing locally. Commissioner
Griffin, you and the Auditor are going to evaluate this?
COMMISSIONER GRIFFIN: Yes.
JUDGF. HENNEKE: When da you think you could --
COMMISSIONER GRIFFIN: We can have an evaluation
back by tomorrow, probably. What would be a convenient --
convenient time to get a quor~.im? We really need to get this
85
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
2A
25
moving.
COMMISSIONER LETZ: I'll be in San Antonio almost
all day.
COMMISSIONER WILLIAMS: I'll be here in the
morning.
COMMISSIONER GRIFFIN: Late morning? Say, 10:30,
11 o'clock?
COMMISSIONER BALDWIN: Whatever. If y'all want
want to sleep that late, that's fine.
COMMISSIONER GRIFFIN: Well, it's going to take --
I've got to run some spreadsheets on this; I've got to get
with Tommy in the morning. I want to make sure we go through
it all. But, probably 10 -- ].0 o'clor_k would probably work.
JUDGE HENNEKE: 10 o'clock.
COMMISSIONER WILLIAMS: I'll be here.
JUDGE HENNEKE: We need a motion to accept the bids
and to refer them to the Auditor and Commissioner. Griffin for
evaluation.
COMMISSIONER LET 7.: So moved.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Moved by Commissioner Letz,
seconded by Commissioner Williams, that we accept all the
bids for computer products and services and refer them to the
County Auditor and Commissioner of Precinct 9 for evaluation
and report to the Court. Any further discussion? If not,
.-.
1
2
3
9
5
6
7
8
9
10
11
12
--~ 13
` 14
15
16
17
18
19
20
21
22
23
29
25
86
all in favor, raise your right hand.
(The motion was carried by unanimous vote.)
JfJDC,E HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Mr. Motley, did
you want to take up the draft retainer agreement or --
MR. MOTLEY: That will be fine, Your Honor.
JUDGE HENNEKE.: Do y'all want to do that?
MR. MOTLEY: It shouldn't take very long.
JUDGE HENNEKE: I don't know. I presume everyone
has a copy or had a copy at one point?
MR. MOTLEY: There's a little error on there. They
had the Jail Administrator incorrectly notified. The -- the
firm is quoting a fee of $155 per hour for partner time
involved in this case, $145 per hour for associate time, and
$60 per hour for law clerks and paralegals, plus expenses as
set out in the schedule in the agreement. They have
signature lines on here for the -- the individuals named in
the lawsuit, and they misspelled Commissioner Letz' name and
misidentified our Jail Administrator. Of the six named
clients, only five have been served; the sixth was not
served, by my best efforts to, you know, find out. The --
the citation was returned to the Clerk's office unserved on
that. So, I would not be in favor of answering on behalf of
a person who's not been served in a case, because it would
87
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
automatically give the Court jurisdiction over that person.
So, I don`t really know if you have questions, per se,
about the f.ee.s that they're charging. I feel that they are
fairly reasonable for this sort of litigation. I do
anticipate that the matter can be summarily disposed of.
That is my belief on the case, but I do believe it is
necessary to emplny somebody who is experienced in this type
of litigation, who is licensed in Federal Court.
Additiona7.ly, this firm, Denton, McKamie & Navarro, is in San
Antonio and has familiarity with the court, with the judge nn
the case. I believe -- and also, we do have a copy of the
work that they have done thus far, which was a Motion to
Enlarge Time for Providing an Answer. That's on file, and so
the time element is not as sensitive as it was prior to the
filing of that document.
I believe this to be a very qualified firm, and Mr.
Navarro to be a very qualified attorney to handle this sort
of matter, and so I guess I would recommend that this
agreement be accepted. He -- Mr. Navarro has indicated his
willingness to simply file an Answer or to do whatever sort
of work needs to be done and stop there, in the event the
Commissioners Court decides that they would IiY.e to refer
this to another attorney, somebody. I don't have anything in
the way of bids or hourly estimates of. what another attorney
might charge to do this work, but I know that this firm F,as
.--~
2
3
9
5
6
7
8
9
10
11
12
-~ 13
19
15
16
17
18
19
20
2l
22
23
29
25
88
worked fnr the County in the past and has provided quality
legal services. And, so, I guess I would open it for
questions; if y'all have anything, I could answer them.
JUDGE HENNEKE: Anyone have any questions?
COMMISSIONER WILL,IAMS: The only question I would
ask is do we have any idea how many hours of representation
it's going to take?
MR. MOTLEY: How many hours it's going to take?
Well, I will tell you that there is no limit stated in this
draft agreement. There's not any amount of hours, up to a
certain amount. And, I mean, that's a real reasonable
question. This will., of course, take time for drafting,
perhaps court appearances. Obviously, some researr.h involved
and reviewing of the file, reviewing of the facts and, you
know, any sort of paperwork that the jail maintains on this
case. I've reviewed some of the information myself and have
offered Mr. Navarro my assistance in any way I could to
gather information over here that -- if it might assist them
in some way. Aut, there is --- there is no estimate at this
point of how long it might take, and I can't tell you -- I
can say that -- that approximately, you know, 5150 an hour --
5150 a hour; it's a little higher than that for the partner
time, but, you know, that would he about 40 hours worth of
time, approximately, until you equal -- if you're charged
that amount, just as an estimate, until you equal the
~-.
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
89
deductible under: the policy that might have come most closely
-- come closest to covering this type of case. I think 7
explained earlier it did not cover this particular type of
case because of the relief sought in it, so the insurance
that we had in place does not cover this type of litigation.
COMMISSIONER WILLIAMS: So, the deductible is not a
factor?
MR. MOTLEY: Not -- no, but I'm just trying to kind
of get some sort of a ballpark. Were -- were the facts such
that the company's contract were satisfied, in other words,
about the first 40 hours of time, approximately, would be the.
responsibility of the County in that fact scenario, in any
event. So, I'm -- I would say that 1 believe this case can
be taken care of summarily, meaning without need of a -- you
know, a general trial in the matter. In other words,
pretrial. There are pleas to jurisdiction that can be filed,
there are claims for immunity and qualified immunity that can
be given. There are facts that exist in this case that will
support a summary disposition of the matter. And, if that
were to all he put in place, filed and such, be ruled on, I
think the case could be taken care of fairly quickly.
There's nothing to prevent the plaintiff in the case
from amending pleadings and doing such as that, but at this
point the way the case is currently pled, I don't feel that.
the rase has a lot of merit in the -- in the court over. in
90
1
2
Z
9
5
6
7
8
9
10
11
12
]. 3
19
15
16
17
18
19
20
21
22
23
24
25
San Antonio, in Federal C_our.t. And, I feel like that Mr.
Navarro is very careful in this agreement to not give any
sort of warranty for outcome, such as that, but i know he's
experienced in these sort of things, and I've spoken with an
attorney that represents one of our insurance cornpanies and
we've discussed the merits of the case, and all of us have
discussed generally that we don't feel that the case has a
high likelihood of being successful. But, in any event, I
think that Mr. Navarro is a competent attorney. Hi.=, intent
is to represent the interests of the County as a whole, and
the interests of the Commissioners, Jail Administrator, and
the Sheriff in the manner in which they arP involved with
drafting a jail policy.
That's another question, that I don't know exactly how
much the Commissioners Court functions to implement or carry
out a jail policy. I'm not even sure if the Commissioners
Court factually ever approved the jail policy. I think
probably the facts are to the contrary on that. But, in any
event, that may be additional grounds for summary judgment as
to some of the parties and -- and not to others. But, I
can't give you a good estimate on how many hours.
COMMISSIONER LETZ: I think the -- I mean, the rate
on an hourly basis seems reasonable, from what I'm -- for
paying your outside counsel. I make a motion that we --
what's the document?
91
1
2
3
4
5
6
7
B
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
29
25
MR. MOTLEY: Oh, it's the --
JUDGE HENNEKE: Draft Agreement.
COMMISSIONER LETZ: Ar_cept the Draft Agreement for
Services with Navarra --
MR. MOTLEY: Denton, McKamie, & Navarro.
COMMISSIONER LETZ: Yes.
MR. MOTLEY: I would like -- I know somebody's
already made a change on the second paragraph of the first
page. I'd like to make just a couple more changes before
anybody would sign anything on it because of the -- as I
said, the misspelling of the Commissioner's name, and they
misidentified one of the parties in their capacity.
COMMISSIONER LETZ: As amended.
COMMISSIONER GRIFFIN: As amended. I'll second
that.
JUDGF. HENNEKE: I have a couple questions. Moved
by Commissioner Letz, seconded by Commissioner Griffin, that
the Court approve the Agreement for Legal Services as
amended. I have. a couple questions. The last paragraph on
the first page and the first paragraph on the second page
grant to this law firm a rather open-ended access to the
County's checkbook, in the sense that they have the ability
to hire experts and consultants at their sole discretion. i
find that unacceptable, and would request that those two
paragraphs be modified, "with the prior approval of client."
•--
92

1
2
3
4
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
COMMISSIONER LRT7.: Fine.
COMMISSIONER GRIFFIN: Yeah.
,7UDGE HENNEKE: Additionally, go to the fourth
page, fax. Under the schedule of expenses, I find the dollar
a page far faxes to be out of the question. If they want to
charge us the actual cost or they want to come in reasonably
at somewhere like a dime a page, I don't have an objection to
that, but a dollar a page for a far., both incoming and
outgoing, is what's known as a profit center.
MR. MOTLEY: I suspect that may include any long
distance charges, but I can -- I'll be happy --
JUDGE HENNEKE: bong distance charges are separate.
Finally, on the last page, under files and records, at the
end of the second sentence it says we're entitled to return
of the original papers upon all expenses -- outstanding fees
and expenses being paid. I think that's contrary to the
canons of ethics; I don't think we ought to agree to that.
They're our records and will. not be held hostage.
JUDGE HENNEKE: I'm not really in a position to
respond on behalf of Mr. Navarro as to the pzoposals that
you're making. i will be more than happy to discuss them
with him and report back to the Court. I can't see that
there would be a -- a big problem. I'm certain that he will
at least be willing to defend his position on these -- on
these items, but I'll be happy to talk to him and communir_ate
93

1
2
3
9
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
(with the Court.
COMMISSIONER GRIFFIN: Great.
COMMISSIONER LF.TZ: Good.
JUDGF. HF.NNF.KF: The motion is to approve the
document as amended. Does that include the amendments that I
COMMISSiONF.R i,ETZ: Yes.
COMMI3SIONF.R AALDWIN: Would it be cleaner to hold
this? We're going to r.ece55 until in the morning anyway, are
we not? Would it be cleaner to hold it and give Mr. Motley a
chance to visit --
MR. MOTLEY: Y'al] are reconvening at 10:30?
JUDGE HENNEKE.: 10:00.
MR. MOTLEY: I think I probably can get something
back on that, t would hope. I may need to take a momentary
break after this to use the phone. We have something else --
I mean any more Commissioners Court activities.
JUDGE HENNEKE: No, we have juveniles.
MR. MOTI.F.Y: i understand. i understand.
JUDGE. HENNEKE: All right. It seems to be the
r_onsensus that Mr. Motley's going to confer with Mr. Navarro
on some of these issues, and then will present back to the
Court in the morning the results of his conversations. Is
there anything else that we need to talk about at this time?
If not, the Court will stand in recess until 10 o'clock

~~
1
2
3
9
5
6
7
8
9
10
11
12
13
19
15
16
17
18
19
20
21
22
23
24
25
94
tomorrow morning. Thank you all.
(Commissioner's Court recessed at 4:16 p.m.)
STATE OF TEXAS I
COUNTY OF KERB I
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
Texas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 12th day of November,
1999.
JAN~N/ETT PIEPER, Kerr County Clerk
BY : 1V r~/~ ~~y ~CL'iU~G
Kathy nik, Deputy County Clerk
Cert=ified Shorthand Reporter
ORDER ND. ~E,O'36
RDOF'T PERSONNEL GOLTCY
On this the 8th day of November 1`3'3'3, upon motion made by
Commissioner° Baldwin, seconded by Commissioner Williams, the
Court unanimously adopted by a vote of 4-0-0, the Revised
Personnel Policy as presented and amended.
ORDER NO. EE~97
LIFE INSURRNCE RENEWAL CONTRACT
On this the 8th day of November 1999, i_tpon motion made by
Commissioner Paldwin, ~.econded by Commissioner Griffin, the
Court unanimously author^ized by a vote of 4-0-0, the Co~_inty
Judge to sign the ins~_irance renewal contract with Trans-
Rmerican Life Ins~_ir-ance Rnnuity Company, expiration date
Jan~_~ary i, ~~Q~1.
ORDER N0. ~609B
FURNITURE F'LRN AND SCHEDULE
On this the 8th day of November 1999, upon motion made by
Commissioner- Let z, seconded by Commissioner Griffin, the Court
unanimously approved by a vote of 4-0-0, going out for bids on
furniture schedule as presented.
ORDER N0. `E4~~9
CHANGE RRICN, WALL F'ARRpET CRF'
FROM STYROFOAM TO CAST STONE
On this the 8th day of November i'3'3'3, upon motion made by
Commissioner- Williams, seconded 6y Commissioner Griffin, the
Co~ar•t approved by a majority vote of 2-1-0, substit~_~tion of
cast stone for EFIS on the brick wall par^apet cap in an amo~_int
of approximately S39,Q~00.0Q~ additional cost. (COMMISSIONER
LETZ VOTED RGAINST.)
ORDER NO. E610a
PUDGET AMENDMENT
CONSTRPLE F'CT#3
NON DEPARTMENTAL CONTINGENCY FUND
On this the 8th day of November 1999, upon motion made by
Commissioner Lets, seconded by Commissioner^ Gr^iffin, the Court
unanimously approved by a vote of 3-0-0, incr-easing the tr-avel
budget for- Constable F'r^ecinct #3 by 500.00, to be taken fr-om
the Non Depar-t mental Contingency Fund.
ORDER N0. X6101
GOING OUT FOR BIDS
ON NEW 1/2-TON ANIMAL CONTROL TRUCE:
On this the 8th day of November^ 1'3'3'x, upon motion made by
Commissioner Let z, seconded by Commissioner Williams, the
Co~ar^t ~_inanimo~_~sly authorized by a vote of 3-0-Q~, the Rnimal
Contr^ol Depar^tment to solicit bids for• a one-half ton Animal
Control truck.
ORDER N0. ~ElOc
AGPROVE GROUND LERSE PETWEEN CITY/COUNTY
RND STEPHEN T. llRANE
On this the 8th day of November- 1999, ~_~pon motion made by
Commissioner^ Griffin, seconded by Commissioner Williams, the
Cour^t unanimously authorized by a vote of ,?,-0-0, the County
Judge to sign the proposed gro~.ind lease between the City/
Co~_inty and Stephen T. Dr^ane for- hangar- space at Ker^r^ville
Municipal Air•por•t.
ORDER NO. 2E103
CLAIMS AND ACCOUNTS
On this the 8th day of November 1999, came to be considered
by the Co~_irt the various claims and acco~_~nts against t<err
County and the var•ioias Commissioners' precincts, which said
Claims and Accounts ar•e 10-~ener•al Fund for• 5119,880.85;
11-Jury F~_ind for• 5.^-_c.50; 13-Road & Pr•idge Add' 1 Registration
Fee Fund for• 52,SE8.75; 14-Fire Protection Fund for• SE,~50.00;
15-Road d Pr•idge F~_snd for• 531,990.04; 18-County Law Library
F~_~nd far• 51,504.;=5; E3-J~.ivenile State Rid Fund for• Sc7E.Q~0;
~4-Traffic Safety F~_ind for 55.18; ~7-Juvenile Intensive
F'r•ogr•am-State Aid Fund for 5107.80; 31-F'ar•ks F~_ind for•
513,084.20; 50-Indigent Health Care Fund for• Sc0,835.78;
70-F'er•manent Improvement Fiand for 513~,417.E0; 7E-Ji.ivenile
Detention Facility F~.ind far• 5198.13; 81-District
Administr^ation F~.tnd for 5171.59; c1Eth District Rttorney F~_ind
for• 5545. E'; 16th District Pr•obat ion Fund for• 5^c, 830. 6c and
87-State Funded-Community Cor•r•ections F~_~nd for 55,34.89.
(TOTRL RLL FUNDS-5338,033.80)
Upon motion made by Commissioner Williams, seconded by
Commissioner Let z, the Co~.ir•t unanimously approved by a vote
of 3-0-0, payment of said Claims and Accounts as recommended
by the County Ruditor•.
ORDER N0. ~E104
LATE BILL/ISSUE HRNDCHECK
FRED HENNEKE
(INVOICE #9911Q~5/CONFERENCE REIMBURSEMENT)
On this the 8th day of November 199'3, ~_ipon motion made by
Commissioner Letz, seconded 6y Commissioner Griffin, the Court
unanimously approved by a vote of 3-0-0, issuing a handcheck
in the amount of ~157.EE to Fred Henneke for- reim6ur-sement of
J~_ivenile Judge Conference expenses on ii/Q~1/99.
ORDER N0. ~E105
RF'PROVE TO ACCEPT MINUTES
AND WAIVE READING
On this the 8th day of November 1999, upon motion made by
Commissioner- Griffin, seconded 6y Commissioner Let z, the
Court unanimously by a vote of :,-O-Q, accepted and
waived reading of the following mini_ttes; F;err County
Commissioner^s' Court Special Meeting, October- 1, 1999 -
11:G0 a. m. ; Regi_ilar^ Session, October 12, 199'3 - 9:00 a. m. ;
Special Session, October c:5, 1999 - 9:0Q~ a. m.
ORDER N0. c6106
RE'P'ROVE AND ACCEGT MONTHLY REPORTS
On this the 8th day of November 1999, came to be considered
by the Co~.ir•t the vario~_is monthly reports of N.err County and
precinct Officials for• Fier^r' County. Upon motion made 6y
Commissioner^ Williams, seconded by Commissioner L_etz, the
Court unanimously by a vote of ~-0-0, accepted the following
repor^ts and dir^ected that they be filed with the County Clerk
for f~_~t~_ir•e a~_~dit:
Road R Pridge Monthly Report
Co~_inty F'ro,jects Outside the
Road & Pridge System
Telephone Req~_iest, Patching, etc.
.-.
JF'#i Monthly Repor^t
October 99
ORDER N0. X6107
~-.
FLAT ROCK LRKE RRRK
CONSTRUCTION OF THIRD CREEK CROSSING
On this the 8th day of November- 1999, upon motion made by
Commissioner- Let z, seconded by Commissioner- Gr^iffin, the
Coi.ir•t unanimously approved by a vote of 3-0-0, enter^ing into
an agreement with Vor•denba~am Engineer^ing for- cer^tain
engineering ser'vices r'elating to the Thir^d Cr^eek Crossing at
Flat Rock Lake Par^k, such amount not to exceed ~4,N75, with
Funds coming from L. C. R. A. grant.
ORDER N0. 2E108
NOMINRTION TO N.ERR CENTRRL RF'F'RRTSRL. DISTRICT BORRD
On this the 8th day of November- 1999, i.ipon motion made by
Commissioner- Let z, seconded by Commissioner- Griffin, the Co~_ir^t
unanimously by a vote of 3-0-0, nominated F'aula Rector- as
the Ker^r^ County voting representative to the Kerr• Central
Rppr•aisal Distr^ict Boar^d.
ORDER N0. E610S
CRNVASS PROPOSED CONSTITUTIONAL AMENDMENT ELECTION RESULTS
On this the 8th day of November- 1999, ~_~pon motion made b}~
Commissioner- Williams, seconded by Commissioner- Letz, the
Co~_ir•t unanimously by a vote of ,'~-0-0, accepted the
canvass of the votes of the Constit~_itional Amendments as
presented by the Co~_~nty Clerk.
ORDER NO. 2E110
RCCEPT RIDS FOR
COMPUTERS AND RELATED EQUIPMENT
SERVICE/MAINTENRNCE
On this the 8th day of November' 1'39, i_ipon motion made by
Commissioner Let z, seconded by Commissioner Williams, the
Cour-t unanimously by a vote of 3-0-0, accepted all
the bids for' compi_iter^ pr^od~_icts and services and r•eferr^ed them
to the County Rtiditor and Commissioner' Precinct #4 for•
evaluation and report to the Co~_~rt.