ORDER NO. 261°i
AGPROVAL OF ~@@@ CHILD CARE
LOCAL INITIATIVE RGREEMENTS
(BETWEEN KERR COUNTY,
ALAMO WORKFORCE DEVELOPMENT BOARD
AND TEXRS WORKFORCE COMMISSION)
On this the 13th day of December 199, upon motion made by
Commissioner Williams, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-@-@, the 2@@@ Child
Care Local Initiative Rgreements between Kerr Co~_inty, Alamo
Workforce Development Board and the Texas Workforce
Commission and authorized Co~_inty Judge to sign same.
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PROCUREMENT ANO CONTRACT,:UNITg : ,-
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SAN ANTONIO, TEXAS 78205
Office (210) :272-3260 EXT:246 = s.
Fax (210)272-3292
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COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOC[7MENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Henneke OFFICE: Count~ge
MEETING DATE: December 13. 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approval of 2000 Child Care Local Initiative Agreements between
Kerr County, Alamo Workforce Development Board and the Texas Workforce
Commission and authorize the County Judge to sign same.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Count~ge
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday.
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the eazliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
ALAMO WORKFORCE
NEVELYPMENT, INC.
ll5 East'I}avis, Suite 220 San Antonio, TX 75205 Phone 210.2723260. Fax 2102723290
December 1, 1999
Hon. Fred Henneke
County Judge, Kerr County
Kerr County Courthouse
700 Main Street
Kerrville, TX 78028
Dear Mr. Henneke:
800.7352959
Enclosed are three revised original fiscal yeaz 2000 Child Caze Local Initiative Agreements
between Kerr County, the Alamo Workforce Development Board, and the Texas Workforce
Commission for the provision of child Gaze services to Kerr County residents. The contract
reflects a federal match of $90,000 which was approved at the Boazd meeting in November.
Please sign and return all three agreements as soon as possible. They will then be signed and
forwarded to the TWC Commissioner's for acceptance and execution. An original contract will
be returned to you for your records.
Thank you for your continued support of child Gaze in our region. Should you have any
questions regarding the contract, please give me a call at (210) 272-3250.
Sincerely,
Nlckie U. Valdez
President G~ ~~
NGV/sga
Cc: AWD Management Staff
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TEXAS WORKFORCE COMMISSION
Child Care Local Initiatives Agreement Cover Sheet
LWDA #: 20
Contribution Agreement #: 08220Y06 Contributor's EIN: 74-6001494
NAME OF CONTRIBUTOR: Kerr County
CONTRIBUTOR'S ADDRESS: Kerr County Courthouse, 700 Main Street Kerrville TX 78028
Contact Person: Tommy Tomlinson Tel. # (830) 792-2237 Fax # (830) 792-2218
TYPE OF SERVICES X Direct Care (not Pre-K) Direct Care (Pre-K) Quality Improvement
TYPE OF CONTRACT X Certification Transfer Donation
TYPE OF ENTITY For Profit Not for Profit, faith-based
Not for Profit, not faith-based X Untt ojGovernment
CCMS RELATIONSHIP X Servrces arranged through CCMS Services not arranged through CCMS
The federal matching share for costs of child care services will be the Federal Medical Assistance Percentage for
Texas for each Federal Fiscal Yeaz, as shown below:
Federal Fiscal Year September 1, 1999 through September 30, 1999:
Pledged Local Share	Estimated Federal Share	Estimated Total Program
$883.39	$1,469.18	$2 352 57
Federal Fiscal Year October 1, 1999 through August 31, 2000:
Pledged Local Share	Estimated Federal Share	Estimated Total Program
$9,916.72	$15,747.67	$25,664.39
The Contributor seeks to expand the availability of child care services by either donating or transferring eligible
funds to be used as the local share for the costs of child care services or to certify expenditures for support and
provision of child care services. The Contributor agrees to perform under this contract in compliance with all
applicable Federal and Stale laws, regulations, and rules, and in accordance with the provisions of [his FY 2000
Child Care Local Initiatives Agreement consisting of the following parts which are hereby incorporated into this
contract and constitute promised performances by the Board, [he Commission and the Contributor:
• Agreement Cover Sheet • Part A -General Contract Terms • Part B -Service Description and
Payment Schedule
SIGNATURES: For the faithful performance of this contract as delineated, [he parties below affix their signatures
and bind their agencies effective September 1, 1999 and continuing through AUQnSt 31, 2000.
TEXAS WORKFORCE COMMISSION
BY: (Signature)
(Name)
(Title)
Mike Sheridan
Executive Director
ALAMO WORKFORCE DEVELOPMENT BOARD
BY: (Signature)
(Name) Nickie G. Valdez
(Title) President
CONT UTOR NAME
BY: (Signal
(Name)' FredHenne
(Title) County Judge, Kerr County
Form Date: August, 1999
CHILD CARE LOCAL INITIATIVES AGREEMENT
PART A -GENERAL CONTRACT TERMS
SECTION 1: The Texas Workforce Commission (TWC) is the lead agency in Texas for the administration of
child care funds available under Title VI of the Personal Responsibility and Work Opportunity
Reconciliation Act of 1996 (PRWORA). TWC has insufficient appropriations of state funds
necessary to fully utilize the federal child care matching funds available under the PRWORA. The
federal matching share for costs of child caze services is the federal medical assistance percentage
for Texas applicable to the federal fiscal year grant funds used. Entities may contribute the non-
federal share in matching federal child caze funds by donation, transferor by expenditure
certification.
SECTION 2: The Contributor, by executing this agreement, assures TWC that
a. It is not currently a party [o an administrative proceeding pending before the commission. The parties to
this agreement, furthermore, understand and agree that if the Contributor should become a party to an
administrative proceeding before the commission prior to acceptance of this agreement by the commission,
this agreement shall be void.
b. In donor agreements, [he Contributor does not now have a contractual relationship with TWC for services
or products of a value of $50,000.00 or greater, at the time of donation nor does it currently have a bid
before TWC for such a contract, except this restrictive section shall not apply to a contract or bid which
relates solely to providing child care services.
c. In donor agreements, upon execution of this agreement the Contributor may not enter into a contract with
TWC or submit a bid in response to a request for proposal issued by TWC before the first anniversary of
the date on which the commission accepted a donation from the Contributor unless the contract or bid
relates only to providing child care services.
SECTION 3: The Contributor agrees as follows:
a. To keep, and make available to TWC and the Board, upon request, records adequate to show that the
local/state funds put forth in this contract are eligible for matching purposes under PRWORA.
b. That the only child care services covered under this agreement are those provided in accordance with all
applicable local, state and federal laws and regulations.
c. The Contributor understands and acknowledges that the federal funding provided through TWC that is
available for this agreement may be limited to the period from the beginning date to the ending date of this
agreement.
d. [n certification agreements, the Contributor agrees to provide TWC and/or the Board with certification
information detailing services and expenditures for care and support in the format and within [he time
frames prescribed by TWC.
e. To provide TWC and/or the Board with data needed for federal reporting purposes upon request.
Form Dale: August, 1999
SECTION 4: TWC and/or the Board agree:
a. To use funds donated or transferred by the Contributor solely to match federal funds for the cost of child
care services under this agreement.
b. To use the funds donated or transferred by the Contributor and the resulting federal funds to purchase child
care services consistent with the intent of this agreement.
c. To inform the certification Contributor of the time frames and procedures for certification of expenditures
during the funding period.
d. To pay the certification Contributor the applicable federal matching share of the amount certified as total
expenditures for support and provision of child care services to eligible clients.
e. To prepare all reports to the federal government on expenditures and services in order to obtain federal
matching funds.
SECTION 5: TWC, the Board, and the Contributor agree as follows:
a. That agreed upon local operating plans and procedures, which must be in compliance with TWC child care
policies and procedures, will be used to implement and carry out the terms and intent of this agreement.
b. That this agreement is contingent upon [he availability of local, state and federal funds. If funds are
otherwise unavailable or reduced, written notice will be given by either party of termination, payment
suspension or funding reduction.
c. That in the event that adequate local funds for the purpose set forth in this agreement are not received by
TWC by the time services are billed, TWC will not pay for the services, and may terminate this agreement
and/or services funded under this arrangement.
d. In the event that the local funds for the purpose set forth in this agreement are not received by TWC on or
before the due dates specified in the payment schedule, TWC may withhold payments for services,
terminate services and/or terminate this agreement.
e. The Contributor is under no obligation to continue its donation or transfer of funds in the event that these
funds are not used consistent with the terms or this agreement.
f That payment requests must be processed manually at TWC through [he Y'ollowing address:
Texas Workforce Commission
Attention: Contract Payable
]Ol East l5`" Street
Anson, Texas 78778
g. This contract may be amended by the agreement of the parties at any time.
h. That performance under this contract is contingent upon the final acceptance of this agreement in an open
meeting by a majority of the voting members of the commission.
Form Date: August, 1999
To comply with all applicable federal laws and regulations in carrying out this agreement. If federal, state
or local laws or other requirements are amended orjudicially interpreted so as to render continued
fulfillment of this contract, on the part of any of the parties, substantially unreasonable or impossible and if
the parties should be unable to agree upon any amendment which would therefore be needed to enable the
substantial continuation of dte services contemplated herein, the parties shall be discharged from any
further obligations created under the terms of this contract, except for the equitable settlement of the
respective accrued interests or obligations incurred up to the date of termination.
j. That this agreement may be terminated by TWC or the Contributor, for any reason, upon written
notification to the other party of at least 30 days in advance of such termination.
k To consult before contract termination by TWC or in the event the Board should desire to present to TWC
reasons for termination of this agreement.
Form Date: August, 1999
CHILD CARE LOCAL INITIATIVES AGREEMENT
PART B -SERVICE DESCRIPTION AND PAYMENT SCHEDULE
The child care services provided by this agreement are as follows:
a. For the purposes of this contract, the Alamo Workforce Development, Inc., referred to as the Board, the
Certifier is referred to as Kerr County, who certifies the public funds, the donated funds may revert to the
public entity or to an entity they designate.
b. Kerr County and the Board agree to mutually coordinate service delivery and will develop and fo]low such
local operating plans as are necessary to carry out the terms of this agreement.
a Kerr County and the Board understand that this agreement is subject [o the availability of [he Kerr County's
funding, and if such funds become unavailable, or if the total amount of funds allocated for this agreement
should become depleted during any budget period, then by written notice this agreement will be terminated,
or payment will be suspended, or funding will be reduced, as specified in the written notice. Kerr County
and the Board agree to abide not only to notices from each other but also to notices from TWC as well.
d. The CCMS Contractor agrees to provide such reports of services and expenditures as is deemed necessary
by the Board and TWC.
e. Kerr County and the Board agree that the CCMS Contractor shall submit claims for child care to TWC on
behalf of Kerr County, that Kerr County shall receive reimbursement of the federal share directly from
TWC, and that Kerr County shall submit such certification statements as are required by TWC.
f Kerr County and the Board agree that the CCMS Contractor shall be compensated for operations expenses
associated with the management of child care services in the following manner:
Kerr County shall pay the CCMS Contractor an amount each month equal to ] 0% of the amount
of claimable child care services. Kerr County shall then be able to claim payment to the CCMS
Contractor directly to TWC and shall be entitled to reimbursement from TWC of the federal share.
g. Kerr County and the Board agree to coordinate enrollment efforts.
h. Kerr County and the Board agree that the types of clients to be served are CCMS eligible clients.
i. The process for intake will be at the CCMS designated facilities unless otherwise agreed upon by Kerr
County and the Board.
j. Kerr County and the Board agree that enrollment and termination are based on standard procedures
followed by CCMS.
k. Kerr County and the Board agree that coordination of client services is handled by the CCMS client
services staff.
Kerr County and the Board agree that facility/provider matters are coordinated by CCMS vendor
management staff.
m. Kerr County and the Board agree that the CCMS accounting staff will coordinate service and cost reporting
provisions.
Forth Date: August, 1999
Payment schedule:
Date	Est
A
t	D			
	.
moun	ate	Est. Amoun[	Date	Est. Amoun[
09/99	$2,334.75	02/00	$2,334.75	07/00	$2,334.75
10/99	$2,334.75	03/00	$2,334.75	08/00	$2,334.75
11/99	$2,334.75	04/00	$2,334.75		
12/99	$2,334.75	OS/00	$2,334.75		
Ol/00	$2,334.75	06/00	$2,334.75		
Form Date: August, 1999