ORDER N0. ^cElE,7
APPROVE TROTT COMMUNICRTIONS GROUP
RS CONSULTRNTS ON PROJECT TO UPGRRDE
RRDIO COMMUNICRTIONS/SHERIFFS DEPRRTMENT
On this the 2nd day of December 1999, upon motion made by
Commissioner Baldwin, seconded by Commissioner Gr^iffin, the
Court unanimously approved by a vote of 4-0-0, Trott
\ Communications Group as consultants on project to upgrade
radio communications capability at Sheriff's Department.
(512,000 to be taken out of 99-00 budget)
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DO('iJMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Henneke OFFICE: County Judge
MEETING DATE: December 22, 1999 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss engaging Trott Communications Group as consultants on project to
upgrade radio communications capability at Sheriffs Department.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
County Judge
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
David Kent, RF Systems Engineer
BS, Texas A&M University, May 1996
Over three years in Mobile Radio
Project Aaaroach
Based on our preliminary review of Kerr County's RFO and other input, Trott
recommends the following approach and scope of work:
Limited needs assessment review- Trott proposes to conduct a needs
assessment that will focus primarily on coverage issues. Other problems will be
investigated; however, coverage issues are understood to be of primary concern and
will comprise the majority of Trott's examination. Trott will evaluate current operations
to see if additional recommendations are warranted. A trip to Kerr County will be
required to conduct the interviews of key personnel in the Sheriffs Department and
other personnel deemed by the County as necessary. A brief report will be generated
that states the requirements necessary to support the effort to enhance coverage
throughout the County.
Coverage analvsis- Trott will examine the coverage characteristics of the
present systems and will incorporate the site technical data into a computer model that
can predict coverage based on the desired signal level and terrain characteristics.
Based on the coverage requirements derived from the needs assessment review, Trott
will investigate alternatives that may provide the coverage desired by the County. If the
County has coverage analyses prepared by others, Trott will verify design parameters
utilized and the expected level of performance. Commercial antenna sites that are
viable for the coverage desired and that are registered with the FCC will be reviewed;
however, site acquisition and physical location services are not included in this
proposal.
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RFO review- Trott will review the Sheriff Department's RFO and will comment
on its general approach and its suitability as a document to receive proposals from
numerous vendors. Trott will provide comments and recommendations on the
development of an RFO that will yield several respondents.
Based on our limited scope of services, Trott can perform the activities above for a
fixed fee of $12,000.00 (twelve thousand dollars), including all travel and associated
expenses.
Summary
Trott is pleased to submit this Proposal to Kerr County, Texas. Trott has been
dedicated to the Public Safety Industry throughout our 21 years, both nationally as well
as internationally. Trott is afully-insured (including Professional Liability), independent,
unbiased engineering firm formed in January 1978 to provide services to the Land
Mobile and Telecommunications industries. Finally, the firm has no vested interest in
the sale of any communications equipment and is independent of all equipment
manufacturers.
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