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On Friday, March 2, 2001, at 11:00 a.m., a Special
Session of the Kerr County Commissioners Court was held in
the Commissioners' Courtroom, Kerr County Courthouse,
Kerrville, Texas, and the following proceedings were held
in open court:
P R O C E E D I N G S
JUDGE HENNEKE: It is 11 o'clock on Friday,
March 2, Year 2001, Texas Independence Day. We will call to
order this special meeting of Kerr County Commissioners
Court. The item for consideration this morning is to
consider and discuss Change Order Number 8 for the
renovation project of the Kerr County Courthouse Annex.
Mr. Longnecker?
MR. LONGNECKER: Gentlemen, Court, Change
Order 8. We're getting to the point where I hope this is
the last one, but we're getting very close to finishing this
out. The change order covers Directives 28, 29, and 30, and
you have those prices on the front of the change order,
itself. And, iT you'd like me to, I'll go through and
explain each one of the items, the cost, beginning with
Directive 28.
JUDGE HENNEKE: Does anyone want us to go
through them item-by-item"?
COMMISSIONER GRIFFIN: No, I don't -- I don't
think we do. If you could summarize what the causes of
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these changes were --
MR. LONGNECKER: Well, essentially --
COMMISSIONER GRIFFIN: -- very quickly.
JUDGE HENNEKE: Just -- does anyone want us
to go through them item-by-item?
COMMISSIONER BALDWIN: No, it's necessary.
I can kind of see.
JUDGE HENNEKE: Okay.
MR. LONGNECKER: Basically, it's for --
mostly for electrical changes. The old electrical system in
this building is -- you know, leaves a lot to be desired,
and there was a whole lot of discovered conditions with
this. There is one minor credit of $1,200, which was given
when we decided that the copper roofs on -- these little
first floor corner roofs or triangular-shaped -- where the
building comes up and in each corner, that those copper
roofs were in good enough shape that they could be left
alone, with perhaps some minor soldering of holes. But,
basically, just a cleaning and whatever, minor maintenance
is needed, so we left that out, and that's a $1,200 credit.
And, then the rest of it is for electrical
work, one being the sensors added to the two new toilet
rooms upstairs. They were not in the contract, and this
would make them just like the toilet rooms here on the first
floor, so when you walk in, exhaust fans automatically come
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on. When you leave, they will go off. It's not on --
they're not on a switch. The only other way to do it is
just to leave them on all the time, and I don't think we
want that. I think this system -- just like they are here
on this door right outside the courtroom, that's what we
will have. Beyond that, it's just electrical, additional
connections that are needed. It was found that there was
not enough amperage in the panel up in the second floor area
or up at the penthouse in the old jail, so we had to go down
to the basement with several new runs of electrical to get
all the electrical supply we needed for rooftop equipment
and other items of electrical to be sure that we had
everything electrified in the proper manner and meets code
and -- and everything else that's needed.
COMMISSIONER GRIFFIN: Keith, does this
pretty well -- should this complete the electrical work as
we --
MR. LONGNECKER: Yes.
COMMISSIONER GRIFFIN: -- for the renovation?
MR. LONGNECKER: I believe that's right.
Mike, doesn't it meet the electrical?
MR. WALKER: Yes. I don't anticipate
anything else.
MR. LONGNECKER: Yeah, we should be all
finished with electrical. Any more -- the only other thing
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left is, when I find out what the amount is for hardware,
the elevator refurbishment in the old elevator and the alarm
system, those were all on allowances, and I've been told
that they exceed expense -- expenses have exceeded the
allowances for hardware, elevator refurbishment and the IHR
allowance system. I have not seen those figures yet. We
also have several credits yet that have not been
incorporated into the contract, such as the credit for not
using new doors to -- when the change-out was made for the
security doors in the men's holding cell to meet Jail
Commission standards. They would be new doors, but they
found out they could change the doors without getting new
doors; just use the old ones. Another one is for railing in
the courtroom, and there's other items. I do have one for
some finish work that was to be done out here in the lobby,
which will be worked into it all, but that's it. That's the
only thing left that I know of. And, within the next two
weeks, we should be finished with the law library,
completing Stoddard's contract, except for some exterior
odds and ends. When the weather allows, we'll get the rest
of the windows painted outside on the Annex building, as
well as some roof flashings and other minor finishes on the
roof to be done, and the handrails out here on the ramps. I
think that's about it, isn't it, Mike?
MR. WALKER: Yes, sir.
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MR. LONGNECKER: And that's --
JUDGE HENNEKE: I have a question on
Directive Number 30.
MR. LONGNECKER: A11 right.
JUDGE HENNEKE: Keith, number one, the
architect's directive says on the second page, the third
line, this was a coordination issue between the contractor
and the subcontractor; no increased cost to the owner is
anticipated. And then the change order, itself, has a $S23
cost. What happened?
MR. LONGNECKER: Want to explain that, Mike?
MR. WALKER: I'll try. It was pointed out to
us after I wrote that directive that -- that this was not
the case. It's still an arguable point that, yeah, they
should have coordinated it, but what actually happened is
that IHR -- and Frank can help me on this if I don't get my
facts exactly straight, but IHR has given us the impression
that that latch worked off of 24 volts, which is a
requirement that the Fire Marshal had put on that, that it
have a one-minute delay in it. And, of course, if -- it is
in a normally locked position -- right. And, so it would
have to -- it would have to unlock if -- if, say, a jailer
or a deputy had locked that door to bring the prisoners
upstairs, it would have to -- it would need to trip an
unlock in case of fire. Whether y'all keep that door locked
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or unlocked, that is -- that's up to you. But, anyway, it
was set up for 24-volt control, and then they find out that
it is not. Frank found out later that it was not. It was
line voltage, 110 volts, and so that caused the need to buy
the contactors to make that thing activate the lock.
JUDGE HENNEKE: Okay. So the statement in
the directive proved to be different?
MR. WALKER: Proved to be different, yes,
sir.
JUDGE HENNEKE: All right. Anyone else have
any questions? Comments?
COMMISSIONER GRIFFIN: I'll make a motion
that we approve Change Order 8 for renovation project, Kerr
County Courthouse. And, does it require a signature? And
authorize County Judge to sign same.
COMMISSIONER BALDWIN: Would you put the
amount in your order, please?
COMMISSIONER GRIFFIN: Oh, yes. In the total
amount of $2,041.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Moved by Commissioner
Griffin, seconded by Commissioner Williams, that the Court
authorize Change Order Number 8 in the amount of $2,041 for
the Kerr County Courthouse Phase III renovations and
authorize County Judge to sign same. Any further questions
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or comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
DODGE HENNEKE: A1L opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Anyone else
have any questions of Keith or Mike, as long as we're here?
COMMISSIONER BALDWIN: Happy Texas
Independence.
MR. LONGNECKER: Same to you.
JUDGE HENNEKE: I think it's proper that we
do this on Independence Day, because we're very close to
being independent from the contractor.
MR. THOMPSON: You won't be held hostage any
longer, Judge.
JUDGE HENNEKE: We are adjourned.
(Commissioners Court adjourned at 11:15 a,m.)
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STATE OF TEXAS ~
COUNTY OF KERR ~
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
Texas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 2nd day of March, ZU01.
JANNETT PIEPER, Kerr County Clerk
B Y : ____ ~~~j QiN,L(~ __ ___ _
Kathy Ba k, Deputy County Clerk
Certified Shorthand Reporter
ORDER NO. 269@~
RF~F'ROVAL OF CHANGE ORDER NO.B
KERR COUNTY COURTHOUSE RENOVATION
On this the 2nd day of March c@@1, upon motion
L'ommissioner Griffin, seconded by Commissioner
Court unanimously approved by a vote of 4-@-@,
change order No.B in the amo~_int of ~2, @4I. @@ f
Courthouse Ghase III renovations and authorize
sign same.
made by
Williams, the
to authorize
or Kerr County
County Judge to