ORDk R NU. ~ 6`3cc
APGRUVE PUBL_1C NUTiCE FUR BIDS 1-UR DE:F'USTTORY pCCUUNT CONTRACTS
CUUN't'Y/DISTRICT FUNDS
On this this the loth day o1- M
Commissioner Baldwin, seconded
unanimously approved by a vote
notice for bids for° depository
County/District Funds. The way
the first meeting in May.
arch ~~01, ~.apon motion made by
by Commissioner Let z, the Co~_ir•t
of 4-a-0, to approve publishing
acco~_mt contracts for
the law reads we have to do it
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BX: I o M +~+ ct 1`0 ~l ~'v~ sD n OFFICE:
for'
MEETING DATE: .3'/,2~O/ TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
1J,•sw:z o.u~ c'n.~sic+~or 1o v6 /.3~i,•vY9 nof~ie f®r' f.~icr~s ~-pr-
o. ct~e p o a ~ ~ ~-O Y~ ~B i` ~O V ~.t¢i~ et 2c>' G~i :s7`r'/ 'c'f ~V +'lds.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGT$ OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's fomaal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the eazGest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
FrrANCEs
SUBCHAPTER B. ESTABLISHMENT
OF DEPOSITORY
$ 716.021. Depository and Subdepositop~ Con-
tracts
(a) The commissioners court of a county at its May
regular term immediately following each general elec-
tion for state and county officers shall contract with
one or more banks in the county for the deposit of the
county's public funds. The county shall contract w~iLh
a bank under this section for atwo-year or four-year
contract term.
16) If the contract is for a four-year term, the
contract shall allow the bank to establish, on the hasis
of negotiations with the county, new interest rates and
financial terms of the contract that will take effect
during the final two years of the four-,year contract if:
(1) the new financial terms do not increase the
prices Lo the county by more than 10 percent; and
(2) the county has the option to choose to use the
initial variable interest rate option or to change to
the new fixed or variable interest rate options pro-
posed by the bank.
(e) If for any reason a county depository is not
selected under Subsection (a), the commissioners
court, at any subsequent time after 20 days' notice,
may select, by the process described by Section
116.024 or by negotiated bid, one or more depositories
in the same manner as at the regular time.
Acts 1987, 70th Leg., ch. 199, § I, eff Sept. 1, 1987. Amend-
ed by Acts 1991, 72nd Leg., ch. 527, § 2, eff, Sept. 1, 1991;
Acts 1995, 74th Leg., ch. fib, § 1, eff. Aug. 28, 1995.
§ 116.022, Notice
(a) Once each week for at feast 20 days before the
May regular term of a commissioners court at which
the court will make a depository contract, the county
judge shall place over the judge's name in a newspa-
per published in the cumdy a notice that the commis-
sioners court intends to make the contract, A notice
shall also be posted at the courthouse door of the
county.
(b) If a newspaper is not published in the county,
the newspaper notice shall be placed in a newspaper
published in the nearest county.
Acts 1987, 70th Leg., ch. 149, § 1, eff, Sept. 1, 1987. Amend-
ed by Acts 1995, 74th Leg., ch. 65, § 2, efL Aug. 2S, 1995,
§ 11fi.023. Applications
(a) A bank in the county that wants to be a county
depository must deliver its application to the county
judge on or before the frost day of the term of the
§ 116.024
commissioners court at which depositories are to be
selected.
(b) The application must state the ammmt of the
hank's paid-up capital stock and permanent surplus,
and the application must be accompanied by:
(I) a statement showing the financial condition of
the bank on the date of the application; and
(2) a certifed check or cashier's check for at ]east
one-half percent of the county's revenue for the
preceding year.
(e) The certified or cashier's check that accompa-
nies an application is a good-faith guarantee on the
part of the applicant that if accepted as a county
depository it u~ll execute the bond required under this
chapter. If a bank is selected as a depository and
does not provide the bond, the county shall retain the
amount of the check as liquidated damages, and the
county judge shall readvertise for applications, if nec-
essary, to obtain a depository for the county.
(d) A bank in the county that wants to be a county
subdepositmy must comply with Subsections (a) and
(b)(1). The subdepository's application must include a
proposal outlining its security for the county public
funds to beheld in addition to revenue offers.
Acts 1987, 70th Leg., ch, 149, § 1, eff. Sept. ], 1957. Amend-
ed by Acts 1959, 71st Leg., ch. 628, § 9, eff. Ang. 28, 1989;
Ac[s 1991, 72nd Leg., ch. 627, § 3, eff. Sept 1, 1991.
§ 1]6.024. Selection of Depositories and Subdepo-
sitories
(a) At 10 a.m. on the first day of each term at which
banks are to be selected as county depositories, the
commissioners court shall:
(1) enter in the minutes of the court all applica-
tions filed with the county judge;
(2) consider all applications; and
(3) select the qualified applicants that offer the
most favorable terms and conditions for the han-
dling of the county funds.
(b) The commissioners court may reject those appli-
cants whose management or condition, in the opinion
of the commissioners court, does not warrant placing
county fm~ds in their possession.
(c) After selecting one or more county depositories,
the commissioners court shall immediately return the
certified checks of the rejected applicants. The com-
missioners court shall return the check of a successful
applicant when the applicant executes and files a
depository bond that is approved by the commission-
ers court.
171