URDEI: NU 2G993
AF'F'RCJVE f--UUh CEF'fIP']:CA'T'f::Ei UI'-" CUMI='LF_"T']:UN
C:OUF:'T'HUUSF RFNC)VFI7IUN
Uri 'tl'ti.<.a tl'te %'.3'rd gay aF fTp'r•r.]. c2(di~]J., (.(hart motx(:nt mad€r L]y
(.OI1101'].59:1. f:)1lE?'f C;'r ].'F'F ]. ll, se CCInCIeCI by GUItt Itt .L ti Si IL C)t t(:5 (• WZ IA LCZItIt>y {:h (:?
Ca(.f-rt unanimously aphrnved by a vote of k-0-f8, fot.cr• C:ert.,
a'F' Sui]sL-anti.al Uomlaletif:n't sul:nui.'t;'terd <arua a(.(tha'r•ize 'the. Caurrl:y
Tuclge to siyrt same f'a'r• Eiecand F'1of:rr E:<'ast: F.~nd--Phase 3I(, arul
Pa'rti.al i-i.r=>'t f'loar, 1'a'r'ti.a]. I_c~wer L..evcl--F'I't<ZSe 3f1.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Hen OFFICE: County Judge
MEETING DATE: March 26, 2001 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss approval of the Certificate of Substantial
Completion for the Second Floor Courthouse East End-Phase 3B and
the Certificate of Substantial Completion for the Partial First Floor,
Partial Lower Level-Phase 3A and authorize the County Judge to sign
both.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the rnatter is posted in accordance with Title 5, Chapter
551 and 552, Govenrment Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
CountxJudge/Keith Longrtecker
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate infortnation has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
Preliminary List delivered to Superintendent on March 19.2001 in baud draft; this exact form
issued to Contractor March 21.2001 via telephonic facsimile replaces and supercedes previous issue
KERB COUNTY COURTHOUSE
RENOVATIONS TO KERR COUNTY COURTHOUSE & ANNEX
700 MAIN STREET
KERRVILLE, TEXAS 78028
SUBSTANTIAL COMPLETION AND CORRECTIONS LIST
Phase 3B- West End of Second Floor Law Library
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker
Mazch 16, 2001
The following list is a compilation of items observed by the Architect on an inspection called for as a
Final Inspection by the Contractor on Mazch 13, 2001. The purpose of this list is to provide a Substantial
Completion Certificate and acceptance for occupancy for this portion of the Project: partial Phase 3b -the
balance of interior of Second Floor of the Courthouse. The Contractor furnished a list of remaining
completion items. Any portion of the Project deemed by the Architect as not ready for inspection is so
designated and subject to a subsequent inspection. The following list is an attachment to a partial
Certificate of Substantial Completion for the Second Floor Courthouse interior spaces only, which items
must corrected, or if not practically correctable and agreed as acceptable by the Owner and Architect, a
credit be issued to the Owner. Final acceptance of this partial phase by the Owner is dependent on the
Contractor successfully rectifying items on this list and is subject to a final observation, which will be
performed by the Architect and Engineer(s), and a Final Certificate of Occupancy issued by the City of
Kenville. Rectification of items on this list does not relieve the Contractor of other specific requirements
of the Contract Documents. Contract Time was extended to February 24, 2001, by Change Order #3.
GENERAL ITEMS:
1. Ductwork must not interfere with ceiling suspension system or vice versa. Suspend duct
from structure per Specifications (not from other ducts, piping, or compromised plaster ceiling).
2. Suspension wires for ceiling must be vertical, near vertical and/or balance tensioned if not
vertical, do not allow wire to bend around ductwork. Do not kink wires to achieve level grid. Pul
all grid suspension wires into tension. Poke-through-plaster-grid-section anchors for ceiling grid
suspension wires are rejected. Anchor to structure above or to existing 1-1/2" channels (not
3/4" channels). New suspension wires need to be individually tested. Remove unused
suspension wires.
3. Trim lath at openings and access holes to prevent injury and improve accessibility.
4. Remove abandoned piping and electrical from crawl space between structure and plaster
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 1 of 7
ceiling. (e.g., abandoned radiator lines, water piping, conduit, ducts). Remove trash,
demolished plaster, the cut-offs pieces, and excess construction materials from crawl space
between structure and plaster ceiling, as a minimum trade off for not complying with Note R11 to
remove existing plaster ceiling.
5. Isolate and suspend flex duct to prevent damage from wire lath and other protrusions, and to
allow access without damage to duct. 12 wide gypsum board underlay is acceptable, if
suspension is not possible. Trim away lath from flex duct drops.
6. Fire caulk all penetrations of fire wall.
7. Could not check above existing plaster ceiling due to lack of ladder of sufficient height;
therefore, all suspension, cleaning, mechanical and electrical were not inspected.
8. Adjust all closers to ADA/TAS pull/push pressure.
9. Remove all smoke alarm covers.
10. Fully insulate all water piping above ceilings. Per Specification seal joints with mastic and
tape as recommended by the insulation manufacturer.
11. Provide air balancing data as specified for review by Engineer.
12. Exchange the two differing style thermostats on the Second Floor with two of the
thermostats located on the Lower Level non-public area of the annex so that all thermostats
used in the public areas of the Courthouse are of the same type and style.
13. Provide Owner's Operating and Maintenance Manual to the Architect /Engineer for their
review and approval prior to submittal to the Owner.
14. Since the weather did not allow adequate checking of the air handling units during cooling
conditions, water test drain pans, condensate and auxiliary drains to assure leak proof and
properly draining pans and piping. Notify architect and engineer of time such a test is to take
place, for their possible observation.
SPECIFIC ITEMS:
LAW LIBRARY:
1. Resolve AHU-1 accessibility problems and safety issues and walking on existing plaster
ceiling, which Contractor chose not to remove, contrary to Contract Documents.
2. AHU-1 -clean out and water test drain pan; better support refrigerant and drain lines for
entire distance; slope lines for positive to drainage; supply duct support is lacking; unit has gap
that allows attic air to enter return end -provide sheet-metal closure. Excess return duct in flex
duct may remain, if properly supported. Replace 2 return air registers that are not per
Specifications -replace.
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 2 of 7
3. Trunk duct to Law Library needs more support. [could not verify]
4. Refrigerant lines from existing First Floor air handling unit and other piping are not supported,
routed and grouped per Specifications. [could not verify]
5. Remove loose plaster near AHU-1 and from top of all ceiling tile. Remove wire trimmings
and other trash from on top of plaster ceiling.
6. Replace flex duct to Toilet 4 exhaust vent with specified material.
7. Suspended ceiling - 4 hanging wires missing, broken loose, or tied to 3/4" channels along
west wall; wires missing at AHU-1; suspension wire conflicts with duct (re: General above); wires
are not tight near center of room. [could not verify]
8. Ceiling is low in south end (under AHU-1) and above Door X08 at light fixture. Ceiling grid is
crooked; cause under study (credit?).
9. Conduit to exit light should not be exposed Wiremold; it should be conduit inside new wall.
10. Close opening behind counters and shelving below window sills; trimmed urethane foam is
acceptable under counters where not exposed to view; matching sealant may be used above
counter to close ends at sills.
11. Fill gap in wall at telephone or computer cover plate outlet near Door X08.
12. Existing window refinish defects: most appear to lack second coats on upperjambs; most
appear to lack cleaning and adequate sealer on top of meeting sashes; XA08 and XA11-fill
holes in sill; XA07 remove weatherstripping nails; XA03 fill holes.
13. Open crawl opening between Law Library and Storage 2 above plaster ceiling by cutting
away lath and channels (safely).
14. Edge of counter needs final smooth coat. Shelving also; seal tops of units.
15. Paint front of plaster base (after patching) at elevated floor step-up to Door X12 a dark
enamel to match base. Same required for Toilet 3 Door X10 per previous Corrections List.
16. Many exposed nails on back of "U"-shaped shelving unit need countersinking and filling
FOYER
1. AHU-3 above ceiling was not given inspection before cover-up:
a. Remove radiator pipe that is distorting duct and hampering proper air flow.
b. Cut off end portion of uni-strut bar support extending over space planned for access
to the air handling unit.
c. Fasten duct, between fire dampers and unit, more securely than with the thin wire
used. Use galvanized strap with hose type connection to allow reasonable removal to
Second Floor West Wing Courthouse -Substantial Completion inspection Corrections List -Page 3 of 7
get at the fire dampers.
2. Ceiling grid is not level; suspension wire pulled out; test all for pull-out. Grid sags around
AHU-3 and above Stair. Seat ceiling in grid.
3. Cut out access hole larger, trim lath to avoid injury; remove bent over plaster channels at
AHU-3; improve accessibility to unit.
4. Relocate fire alarm wiring in access opening and AHU-3 to provide adequate access to attic
and air handler for service.
5. Existing window refinish defects: most appear to lack second coats on upper jambs; appear
to lack cleaning and adequate sealer on top of meeting sashes; XA15-fill holes in surface.
6. Patch on lower south wall texture and paint is not acceptable.
7. Some base does not appear to have 2 coats.
8. Newel posts and railings are not painted.
9. Replace bent tense in Stair 4 2'x4' light fixture.
10. Clean paint off drinking fountains, base, trim, electrical, fire alarms.
MEN3
1. Condensate drain connected directly to plumbing system with hose in Men's Room 3 needs
a minimum 2" air gap at the connection to plumbing system. The present connection also fails
ADA clear space requirements for handicapped access. Replace flexible pipe at the lavatory
with a PVC or hard copper connection run directly to the wall then over to where the 1" pipe
comes out of the wall. Separate the condensate pipe and add a funnel drain just above the
plaster ceiling and chase. Provide a 2" gap between the condensate drain and this funnel with
a fastener to keep the condensate drain directly above the funnel.
2. Top rail of toilet partition lacks blocking; attached to gypsum board (credit)
3. Close gaps around door frame trim with caulk; remove paint from trim.
4. Remove paint from top of base, trim.
5. Window XA14 blind missing tassel.
6. Could not verify Change Order 8 vent fan items were complete. Fan does not cut off.
JANITOR ROOM NO. 2
1. Condensate drain installation as presently terminated in mop sink will compromise the use of
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 4 of 7
the sink. Install a P-trap and drain adjacent to sink into P-trap clean-out and terminate drain into
it, leaving a 2" gap between condensate pipe and drain pipe. Fasten condensate drain firmly to
avoid its dislocation and flooding from the condensate drain.
2. Touch-up finishes around incomplete mechanical installations. Clean room for inspection.
3. Trim off approximately one more foot of plaster ceiling evenly with a straight edge; trim lath to
provide a smooth edge to avoid entry for access.
WOMEN 3:
1. Drain line piping through fire wall needs better support. It might be advisable to consider a
different routing of AHU-1, AHU-2, and AHU-3 drain lines to consolidate into a single funnel
drain at an accessible point above this Toilet Room; Engineer Lux will contact affect mechanical
subcontractors and city Building Official to resolve.
2. Ceiling grid is crooked; cause under study.
3. Fully insulate new and existing water piping; tape and or adhere insulation tightly to pipe.
4. Provide better separate support for exhaust duct.
5. Replace damaged flex duct.
6. Provide better support for condensate drains from AHU-1; slope to drain.
7. Air is not balanced for this Room; it is warm in warm weather, cool in cold; adjust.
STORAGE 2
1. Label circuits in Panels J and CC.
2. Outlet on west wall has a "hot ground neutral."
3. Cover any unused j-boxes.
4. Patch of plaster at air register needs improvement. Touch-up damage to walls and ceiling.
5. Supply diffuser is not as specified (used return air grille).
6. Stain and seal threshold; replace missing and broken shoe mold.
7. Return air transfer is not as indicated (credit?).
8. Window XA01-remove weatherstrip and other nails or countersink and fill; patch and match.
9. Spray paint Door X27.
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 5 of 7
CORRIDOR 2
1. Countersink exposed nails in base, touch-up, add final sealer coat; remove paint from
stained woodwork.
2. Level ceiling grid.
STAIR 3, PENTHOUSE
1. Disconnect, cap, and remove all accessible abandoned water piping from heater in
penthouse, except the cold water piping to the heater and that hot water piping which drops
down and serves the new men's and women's toilets on the Second Floor.
2. Insulation installed on piping located in the Stair 3 needs to be properly installed by replacing
the tape coming loose with tape recommended by the insulation manufacturer; also insulation to
existing connecting 1" PVC drain damaged during installation.
ROOF 1926 COURTHOUSE
1. Patch and match damage from this Contractor's Work.
2. Electrical closet at top of stair needs new directory for Panel S.
3. Patch holes on walls where plumber removed drain pipe.
4. Chem-curbs roof penetrations without indicated hoods are not going to be acceptable,
especially at refrigerant roof penetrations.
5. Support conduit and refrigerant piping off roof deck.
6. Refrigerant has leaked on roofing, possibly damaging same.
7. What is problem with Phase 1 condenser which has exposed wiring (disconnected)?
8. Where are plumbing vent roof penetrations? Engineer Lux needs to view connections.
9. Plug holes in brick wall from piping, conduit removed with this Work (west wall Penthouse).
10. Cleaning, sealant work not started on existing cast stone joints.
11. Certification from roofing company and roofer for base flashing at existing penthouse walls
(less than 8") is needed.
12. Remove trash.
13. Roof hatch is not spray painted inside and out with 2 properly applied coats; rushed coating
and lack of prepared surfaces will not be acceptable. Do not paint gasket..
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 6 of 7
14. Replace broken glass broken by this Contractor's work.
15. Keep workmen off galvalume roofing (damaged finish); provide ladder access to penthouse
roof for workmen and inspection (not done).
16. There is standing water along north parapet for over 72 hours.
17. Exhaust fan doe not fit curb; counterflash or provide properly fitting exhaust fan base.
BASEMENT HALL EX CORR 3, EX ELEC, TUNNEL VESTIBULE, TUNNEL
1. In Existing Corridor 3 support existing relocated refrigerant lines to chase and roof, including
units replaced under separate contract.
2. Verify MDP is labeled for changes in service to Second Floor and roof.
3. Self leveling sealant in expansion joint has leaked through on Tunnel wall; floor finish is not
adhering.
file: kc3_subcompl_raot_west_02
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 7 of 7
CERTIFICATE OF	Distribution to:	
		
SUBSTANTIAL	~ cHiRECT	o
COMPLETION	Fo ~rRACroR	o
		
' AIA DOCUMENT 6704	OTHER	^
PROJECT: Kerr County Courthouse Phase 3 Renovations ARCHITECT: Michael Neal Walker
(name, address) 700 Main Street
KenviIle, Texas 78028 ARCHITECT'S PROJECT NUM~~3
TO (Owner) CONTRACTOR:
Stoddazd Construction Company
Ken County, Texas
700 Main Street CONTRACT FOR: General Construction
Kerrville, Texas 78028
L 1 CONTRACT DATE: January 29, 1999
DATE OF ISSUANCE. March 21, 2001 -J
PROJECT OR DESIGNATED PORTION SHALL INCLUDE:
Partial -Second Floor West End Courthouse -Phase 3B -Partial Occupancy
The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial
Completion of the Project or portion thereof designated above is hereby established as
Marry, 2J, 20o I
which is also the date of commencement of applicable warranties required by the Contract Documenb, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Date of Substantial Completion of the Work ur designated portion thereof i+ the Date certified by the Architect when
construction i, sufficiently complete. In accordance with the Contract Documents, so the Owner can occupy or utilize the
^ Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.
A list of items to he completed or corrected, prepared by the Contractor and verified and amended by the Architect, is
attached hereto. The failure to include any items on such list dues not alter the responsibility of the Contractor to complete all
Work in acoordance with the Contract Documents. The date of commencement of wawa tees for items on the attached list will
he the date of final payment unless otherwise agreed to i w1rit~i~nrg.
Michael Neal Walker ; `~'vt/t/~ i~ 1(r V ' ~~ ~ 2'-[~ t
ARCHITECT BY DATE
The Contractor will complete or correct the Work on the list of its s attached hereto within days
from the above Date of Substantial Completion. ~~^^
Sfoddazd Constuction Company ` ~~j v~
CONTRACTOR DATE
The Ov.-ner accepts the Work or designated portion thereof as substantially complete and will assume Full possession thereof
at (time) one ~ (date).
Kerr County, Texas
~12~ a
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall he as follows:
nVo6~-Owner'+ and Contrec[or's legal and insurance counsel choWd deter,nlnr and i,,vir,v invurame reyuireman[c and coverage, Contractor
shall secure ron.en[ or wrety cornpany, if any 1
"' All of Contractor's insurance requirements shat) remain in affect per Contract Documents for areas under constmction.
Owner shall assume property insurance coverage for all areas occupied fully by Owner upon execution date of this
Certificate of Substantial Completion.
AIA DOCUMENT 6704 CERTIFICATE OF SUBSTANTIAL Q)MPEETION APRII TWO EDITIUK .41 A`^'
~~ 1970 • THE AMCRICAN INSTITUTE OF ARCHITECTS, 1715 NEW YORK AVF , N W., WASHINGTON. D.~. ?0006 6764-197$
CERTIFICATE OF	Distribution to:	
	O	
SUBSTANTIAL	A
RCHITECT	o
COMPLETION	FlON
TRACTOR	^
	D	^
	OTHER	^
AIA DOCUMENT 6704		
PROJECT: Ketr County Courthouse Phase 3 Renovations ARCHITECT: Michael Neal Walker
(name, address) 700 Main Street
Kemille,Texas78028 ARCHITECT'S PROJECT NUM[~R3
TO (Owner): CONTRACTOR:
Stoddard Construction Company
r Kerr County, Texas
700 Main Street CONTRACT FOR: General Construction
Kemille, Texas 78028
L I CONTRACT DATE: January 29, 1999
DATE OF ISSUANCE: January 3Q 2001 J
PROJECT OR DESIGNATED PORTION SHALL INCLUDE:
Second Floor Courthouse East End -Phase 3B -Partial Occupancy
The Work performed under this Contract has been reviewed and found to be substantially complete The Date of Substantial
Completion of the Project or portion thereof designated above is hereby established as
which is also the dale of commencement of applicable warranties required by the Contract Documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when
construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the
~- Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.
A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is
attached hereto. The failure to include any items on ouch list does not alter the responsibility of the Contractor to complete all
Work in accordance with [he Contract Documents. The date of commencement of warranties for items nn the attached list will
be the date of final payment unless otherwise agreed to i~Awriti'ng.
Michael Neal Walker 4 ~'~~ (~~ ~~ ~ ~ ~
ARCHITECT BY -~ ~ DATE
The Contractor will complete or correct the Work on the list of items attached hereto withinMQ./GH ~ w~'~001 days
from the above Date of Substantial Completion.
Stoddazd Construction Company ~ ~ ~'
CONTRACTOR BY DATE
The Owner accepts the Work or designated portion thereof as substantially complete and will assume ful
a[ (time) on ///?
Kerr County, Texas ~ /__4~iti~-~
OWNER
~6, A
' BY
possession thereof
~~ (date).
y/23 ~.r
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall be as follows
nVote Owner'. and c nnrracrors legal and insurance counsel should detrrrmmi~ and revi~•n inxua me requiremenB and coverage Contractor
.hall Mecum consent of sureq' company, if anvJ
All of Contractor's insurance requirements shall remain in affect per Contract Documents for azeas under construction.
Owner shall assume property insurance coverage for all azeas occupied fully by Owner upon execution date of this
Certificate of Substantial Completion.
AIA DOCUMENT G704 CERTIFICATE OF SUBSTANTIAL IX)MPLETION APRIL 1978 EDITION AIA`"-'
~~ 1976 • THE A~'~tERICAN INST ITUTF OF ARf HITFCTS, 1715 NFW VORK AVE, N.W., WASHINGTON, D C ?OOOG G704- 1978
KERR COUNTY COURTHOUSE
RENOVATIONS TO KERR COUNTY COURTHOUSE & ANNEX
700 MAIN STREET
ICERRVILLE, TEXAS 78028
PRELIMINARY COMPLETION AND CORRECTIONS LIST -PHASE 3B
SUBSTANTIAL COMPLETION INSPECTION -SECOND FLOOR
COURTHOUSE
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker Y~~A/~I,y, Q ~1~n, / ~ ~
January 26, 2001
Revised a8er review by Owner and Contractor; issued with Substantial Completion Certificate January 30,
2001
The following list is a compilation of items observed by the Architect on an inspection called for as a
Final Inspection by the Contractor on September 21, 2000. The purpose of this list is to provide a partial
Substantial Completion Certificate and subsequent final acceptance for partial occupancy for a portion of
the Project: partial Phase 3b -the interior of Second Floor of the Historic Courthouse, less the unfinished
areas to be completed later. The Contractor furnished a list of remaining completion items. Any portion
of the Project deemed by the Architect as not ready for inspection is so designated, and also subject to a
subsequent inspection. The following list is an attachment to a partial Certificate of Substantial
Completion for the Second Floor Courthouse interior spaces only, which items must corrected, or if not
practically correctable and agreed as acceptable by the Owner and Architect, a credit be issued to the
Owner. Final acceptance of this partial phase by the Owner is dependent on the Contractor successfully
rectifying items on this list and is subject to a final observation, which will be performed by the Architect
and Engineer(s), and a Final Certificate of Occupancy issued by the Ciry of Kerrville. Rectificafion of
items on this list does not relieve the Contractor of other specific requirements of the Contract Documents.
Contract Time was extended to February 24, 2001, by Change Order #6.
GENERAL ITEMS:
This Sub-phase 3B of the Project was not ready for inspection. As a courtesy and convenience
to the Owner and the Contractor, the Architect pertormed this inspection, in order for the Owner
to occupy the spaces in question: immediate area of the Offices of the District Clerk of Kerr
County at the east end of the Historic Courthouse.
1. Deliver to Owner's Building Superintendent surplus of paint, stain, sealer, flooring, of each
color and type, and other finish materials. Deliver unused furnishings, appliances, hardware,
temporary operating instructions, mechanical and electrical equipment to Maintenance Storage.
2. Keep workers and suppliers off corridors, except as absolutely necessary, and protect
flooring. Cover all carpet and flooring with taped-down kraft paper per Specifications.
Secontl Floor Courthouse Phase 38 (east] -Substantial Completion Final Corrections List -Page 7 of 6
3. Ring ID access panel keys and turn over to Architect upon completion of Corrections List
4. Remove stain, paint, over-spray, and dust from thermostats, raceways, outlets, switches,
and other cover plates (too numerous to enumerate al{ instances).
5. Trash and excess construction materials has not been removed from crawl space between
structure and plaster ceiling per 1-16-01 Corrections List.
6. Rehabilitation of exterior of existing windows and doors was removed from Scope of Work by
Change Order 7, except as noted on specific spaces. Two full coats of sealer should be applied
to interior of all windows after weatherstripping is removed, trim is cleaned of build-up and
sanded, stain applied to match, and holes filled. This includes top of meeting stiles. Many
window sills are not acceptable.
7. Interior glass cleanliness could not be verified totally due to exterior being dirty. Perhaps do
final interior of exterior glass cleaning at time of exterior acceptance inspection. Refinishing and
rehabilitation of exterior windows and doors was removed from Contract by Change Order 7,
cleaning was not.
8. Window blinds appear not to be consistent with Specifications and approved Submittals:
fabricate too long (gather at bottom), number of ladders, matching of existing blinds, excessive
length of draw cords, etc.
9. All latches on doors with closers shall be fixed not to latch, so as to meet TAS/ADA
10. Clean paint and stain off all exposed electrical devices and raceway
11. Tighten hinges on cabinet doors; install screws in bottom of drawers
12. Clean tops of all window, door crown moldings.
13. Seal tops, bottoms of doors, trim, transoms.
14. Carpet, shoe mold, and resilient base not completed -not ready for inspection
15. Fasten thermostats securely to wall with appropriate number of fasteners.
16. Ductwork must not intertere with suspension system and vice versa. Suspension wires for
ceiling must be vertical, near vertical and/or balance-tensioned if not vertical, do not allow wire
to bend around ductwork. Compressed flexible duct will act as damper
17. Duct was not suspended from structure per Specifications. Most of ductwork on AHU is not
per Specification or accepted Submittals e.g., duct board, excessive flexible duct, and supports.
Support flexible duct from structure or position on 12" minimum wide 5/8" gypsum board held in
place with approved straps on plaster ceiling. Remove or cut numerous bolts wire, bolts and
other projections above plaster which will cause leaks in ductwork. Repair damage to splitter
plenum on AHU-4 above Training/Break caused by electrical screws projecting through ceiling,
or replace with specified sheetmetal duct. Duct board is not an approved material, nor are long
SerAnd Floor Gounhouse Phase 36 (east) -Substantial Completion Finel Cortections Lisi -Page 2 of 6
runs (over 5'} of flexible ducts
18. Proper operation of units needs to be demonstrated to Architect /Engineer and Owner's
Representative. AHU-2 and AHU-3 not accepted.
19. lnstrucl Owner's personnel in the proper operation of the thermostats.
20. HVAC Air Balance could not be performed due to overlap of zone of Air Handling Unit 2,
which cannot be activated until demolition occurs in existing District Court spaces and ducts
switched over, as soon as space is occupied. Finally adjust offices, corridors, and public
spaces as soon as normal occupant loading occurs. Submit report on air balancing
accomplished for all units. Index mark position of all balancing dampers when balancing is
complete.
21. Provide access in ceiling and duct to fire dampers.
22. Support air grilles in ceiling from structure avoid sagging ceiling.
23. Remove dust covers from smoke alarm sensors and verify operation. Furnish test results
and/or certification for fire/smoke alarm systems.
24. ElecVical could not be inspected due to incompleteness of circuiting caused circuits in area
to be cut off. Notify Architect when electrical will be ready to inspect.
25. Per numerous discussions, Drawing A9 and Note R11, the Contractor was to remove the
entire existing plaster ceiling of the Second Floor Courthouse and brace the top of partitions to
remain, unless the Architect specifically approved portions to remain in place. At considerable
expense to the Owner, Change Order 6 provided for the historic plaster-beamed courtroom
ceiling to remain and be rehabilitated; however, the other required total plaster ceiling demolition
remains a requirement. Without Architect's review or approval of ceiling to remain, Contractor
proceeded to allow said plaster ceiling to remain, which exacerbated many of the installation
and accessibility problems in the Corrections Lists, thus seriously, negatively impacting progress
of the Work and quality of final product. Architect has tried to be reasonably accommodating,
but Contractor has abused this courtesy and delivered an inferior product in the process. In the
interest of time and the Owner's need for occupancy, the Owner chose to occupy this portion of
the Second Floor. The Architect recommends that the Contractor shall prepare a credit for this
portion of the Work not performed as required. Further, Architect recommends for the final
portion of Phase 36, that the Work not proceed until the procedures and end products, which
may vary from the Contract Documents, be resolved and understood by all parties. This should
be done at the earliest possible time to avoid any more delays in the Project.
SPECIFIC SPACES ITEMS:
In the interest or time the Owner may wish to consider a credit instead of having some items
corrected that would intertere with operation; Contractor shall itemize upon request from Owner,
or if Contractor intends to offer a credit in lieu of correction.
Second Floor Courthouse Phase 3B (east) - Substantial Completion Final Corrections List -Page 3 of 6
D.C. OFFICE:
1. 1-1/2" main plaster channels and 3/4" sub-channels were cut to install duct without
Architect's approval, causing damage to existing plaster when workers were over existing
plaster ceiling -EXERCISE CAUTION AND USE LONG WALK BOARDS WHEN WORKING
ABOVE PLASTER.
2. Loose new grid suspension wire in southeast corner, pulled out of concrete.
3. Shelving portion of credenza needs improved sanding, eased edges, staining and sealing.
4. Credenza has no trim to wall.
5. Remove paint on window trim.
6. Close gap on left jamb of interior window.
7. Clean raceway of paint, stain.
8. Filter does not fit grille.
9. Strike jamb stop is not tight.
VESTIBULE:
1. Remove stain from walls and paint from trim.
TRAINING/BREAK ROOM:
1. Missing support wire in center main grid, west end.
2. Clean sink.
3. Microwave too deep for opening; exchange for shallower unit.
4. Texture on new walls and chase does not match approved sample or existing walls.
5. Base, shoe mold is incomplete; provide solution for sloppy pipe penetration of base.
6. Clean closer and hardware; door was not cleaned, sanded before refinishing (at strike).
7. Shoe mold is not being cleaned prior to re-use, re-finish.
8. Paint base below Door X10 with Devoe Gloss Ename13W14-d Summer Pecan.
9. Shelving unit face trim needs improved sanding, eased edges, staining and sealing.
10. Patch of missing chunk out of plastic laminate upper shelving not acceptable.
11. Thermostat is loose.
TOILET 3:
1. Strike jamb stop is not tight.
2. Caulk antl escutcheon needed at pipe penetration of existing plaster wall.
3. Sand and paint PVC pipe and clamps; remove paint from exposed copper pipe.
4. Seal openings around auxiliary drain pipe over lavatory, and/or add escutcheon.
5. Clean goop off wall and touch-up.
STORAGE 1:
1. Air plenums and auxiliary drain pan line not suspended per Specifications.
2. Remove radiator pipe per Note G16.
3. Seal tops of shelving units to walls; seal exposed wood tops.
4. Provide 3 missing shelves.
5. All wood base and shoe mold appears to not have cleaning, sanding, final coat of sealer.
6. Wall texture finish (and patching on south wall at window XA17) not per approved sample.
7. It may be necessary for wiremold to be added to face of column if electrician cannot install
pull cord in outlet; existing wiring is unusable.
8. Walt texture finish (and patching on south wall at window XA17) not per approved sample.
Second Floor Courthouse Phase 36 (east) -Substantial Completion Final Corcections List -Page 4 of 6
WORK 2:
1. Base on east wall doesn't match.
2. Wall texture finish and patching not per approved sample.
3. Cut back lath channel at east wall duct penetration. Inserted loose gypsum board pieces are
not acceptable.
4. Ceiling has stained tile; replace.
5. Outlet plate above counter is not tight to wall.
6. Warped cabinet doors; adjust out or replace.
7. Clean cabinets, tops, drawers.
8. Patch, sand, match rough finish of chase.
9. Seal cabinet top to wall and clean.
10. All wood base and shoe mold appears to not have cleaning, sanding, final coat of sealer,
MICROFILM:
1. Replace or tighten loose duct insulation that has not been taped; and otherwise cover
exposed duct.
2. Northeast corner main grids are bent and need more support, if wires are a{fowed to be hung
from plaster.
3. Paint cut line not straight on trim; door and glass not cleaned.
4. Plumbers metal tape not approved for HVAC and plumbing support.
5. Joint in plastic laminate top is not hairline; caulk counter to wall.
6. Base not fully installed.
7. Plastic laminate and grommet are not clean.
8. Insulate exposed metal duct overhead.
DISTRICT CLERK:
1. Match drawer grain patterns on workstations; verify lock operation, furnish keys to Owner.
2. Thermostat missing for AHU-2.
3. Clean all tops, grommets; some joints showing in edge face.
4. Touch-up counter brackets on north wall.
5. Trim at wall not installed on counters at wall per Change Order 6, caulking cracking due to
wide joints.
6. Most circuits not active on workstations.
7. Carpet incomplete; base and shoe mold very incomplete, not cleaned, sanded and sealed.
8. Window XA36 -Stain on wall.
9. Window XA35 -paint on trim, hole and loose plaster on upper right trim.
10. Window XA34 -remove protruding nail right side of sill trim; straighten caulk paint on trim.
11. Window XA33 -straighten caulk paint on trim.
12. Window XA32 -fill holes, replace loose plaster at top trim.
13. Window XA30 -straighten caulklpaint on trim.
14. Glitch in texture on west wall north end c.10' above floor.
15. Clean top of electrical/communications raceway.
16. Countersink nails in low partitions; correct, fill opening between added base and tow
partition west side.
17. Workstations stain does not match darker stain elsewhere; several partitions are damaged
by counter installation. Darkening with stain-varnish might help.
Second Floor Courthouse Phase 38 (east) -Substantial Completion final Corcedions List -Page 5 of 6
18. Workstations Drawer fronts not per Construction documents or approved shop drawing
submittals; clean paint, stain off hardware; clean out drawers and secure bottoms with screws.
19. Printer/index stand upper south shelf must be notched 1"for cords to pass to outlets, which
were not mounted as discussed.
20. Edges were not eased per Specification, Notes.
21. Restored p{aster ceiling was not leveled properly; therefore, lighting fixtures are not well-
aligned.
22. Install heavy duty stop for Door 58 (Hardware Allowance).
23. Improve wall texture at bottom left of Door 58.
COUNTER:
1. Base, molding do not appear to have final coats.
2. Upper face trim appears to lack sanding, sealing -very rough.
3. Wainscot needs paint splatter removed.
A. Remove, touch-up scratches and glue on counter face.
5. Paint on front of counter.
VAULT:
1. Suspension wires to gypsum board ceiling are not all in tension; adjust for equal tension.
2. Install resilient base.
3. Electrical not active.
4. Remove paint and compound from Door 58 and frame.
5. Clean lenses on lighting fixture.
6. Tighten vault bolts.
FOYER: (not ready for inspection -will be inspected with east end of 2"" Floor inspection)
1. Install fire damper in supply duct of AHU-3 through east wall.
2. Ceiling grid not aligned, sags in center.
3. Lower furred down portion in Corridor was not inspected after correction, before the
installation.
CORRIDOR 3: (was not included in this inspection, but was covered-up without observation -
will be inspected with east end of 2ntl Floor inspection).
1. AHU-2 not active - no thermostat.]
tile~.kc3_final insp O'1Chouse Int east
Second Floor Courthouse Phase 3B (east) -Substantial Completion Final Corcections List -Page 6 of 6
CERTIFICATE OF
SUBSTANTIAL
COMPLETION
AIA DOCUMENT 6704
Distribution to
OWNER	^
ARCHITECT	^
CONTRACTOR	^
FIELD	^
OTHER	^
PROJECT:	
[name, address}	Kerr County Courthouse Phase 3 Renovations
	700 Main Street
	Kerrville, Texas 78028
TO (Own
ed:	
r
1	-(
Kerr County, Texas I
	700 Main Street
	Kerrville, Texas 78028
L	J
DATE OF ISSU	ANCE:
	January 30, 2001
PROJECT OR	DESIGNATED PORTION SHALL INCLUDE:
ARCHITECT:
Michael Neal Walker
ARCHITECT'S PROJECT NUMBER:
KC3
CONTRACTOR:
CONTRACT FOR:
Stoddazd Construction Company
General Construction
CONTRACT DATE
January 29, 1999
Partial First Floor, Partial Lower Level -Phase 3A -Partial Occupancy
The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial
Completion of the Project or portion thereof designated above is hereby established as
which is also the date of commencement of apphcable warranties required by the Cunlract Documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Date of Substantial Completion of the Work or designated portion thereof is the Date certified 6y the Architect when
cnnstmctinn is sufficiently complete, m accordance with the Contract Documents, so the Owner can occupy or utilize the
Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.
A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is
attached hereto. The failure to include any items nn such list does not alter the responsibility of the Contractor to complete all
bvork~ in accordance with the Contract Documents. The date of commencement of warranties for items on the attached list will
be the date of final payment unless otherwise agreed to i(n writing. ~/~ ~~
Michael Neal Walker L'~~1 Y a'V Y ~ .~ ~LLY~
ARCHITECT $ DATE
The Contractor will complete or correct the Work on the list of items attached hereto within ~hA~'G~~.t6,.200/ days
from the above Date of Substantial Completion.
Stoddazd Consttvction Company Zg/,
CONTRACTOR DATE
The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof
at (time) on
(date).
Kerr County, Texas
OWNER
,~~~, 6~/mot - ~/3 a
$ DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall br as follows
NoteOtvnrr'. and Contractor's legal and inswance counsel should rletennine and rcvie~sr- insurance reyutremen[s and coverage, Contractor
shall ~ecu re consNn[ of surety company, i£ any 1
All of Contractor's insurance requirements shall remain in affect per Contract Documents for areas under construction.
Owner shall assume property insurance coverage for all areas occupied fully by Owner upon execution date of this
Certificate of Substantial Completion.
AIA DOCUMENT 6704 CERTIFICATE OF SU BS FANTIAL Ct)MPLETIUN APKIE 1978 EU ITIUN AIA`"'
u 1978 •'rIIC AMERICAN INSTITUTE OF ARCHITECTS, P35 NEW YORK AVE, N.W., WASHINGTON, D.C. 2000[. G7OM1-19J$
RENOVATIONS TO KERB COUNTY COURTHOUSE & ANNEX
700 MAIN STREET
KERRVILLE, TEXAS 78028
PRELIMINARY COMPLETION AND CORRECTIONS LIST -PHASE 3A
SUBSTANTIAL COMPLETION INSPECTION -FIRST FLOOR ANNEX,
LOWER LEVEL ANNEX/BASEMENT
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker ~~'-"''"""! ~~ r~~
Januazy 23, 2001 -Revised January 30, 2001
The following list is a compilation of items observed by the Architect nn an inspection called for as a
Final Inspection by the Contractor on December 6, 2000. The purpose of this list is to provide a final
Substantial Completion Certificate and acceptance for partial occupancy for a portion of the Project:
partial Phase 3a -applicable interior spaces of First Floor of the Annex, less the unfinished azeas subject to
access by the Contractor. The Contractor furnished a list of remaining completion items, which is noted
(*) on this listing. Any portion of the Project deemed by the Architect as not ready for inspection is so
designated and subject to a subsequent inspection at Additional Fees to the Owner, which may be charged
back [o the Contractor per General Condition of the Contract. The following list is an attachment to a
partial Certificate of Substantial Completion for the above spaces only, which items must corrected, or if
not practically correctable and agreed as acceptable by the Owner and Architect, a credit be issued to the
Owner Final acceptance of this partial phase by the Owner is dependent on the Contractor successfully
rectifying items on this list and is subject to a final observation, which will be performed by the Architect
and Engineer(s), and a Final Certificate of Occupancy issued by the City of Kemille. Rectification of
items on this list does not relieve the Contractor of other specific requirements of the Contract Documents.
Contract Time was extended to February 24, 2001, by Change Order #6.
GENERAL ITEMS:
1. Deliver to Owner's Building Superintendent surplus of paint, stain, sealer, flooring, of each
color and type, and other finish materials. Deliver unused furnishings, appliances, hardware,
temporary operating instructions, mechanical and electrical equipment to Maintenance Storage.
2. Keep workers and suppliers off new floor coverings in corridors except as absolutely
necessary. Protect flooring by covering carpet and flooring with taped-down kraft paper per
specifications where workers must access finished floorings.
3. Ring ID keys and turn over to Owner upon completion of Corrections List
First Floor & Lower Level Annex Phase 3A -Substantial Completion Corrections List -First Issue -Page 1 of 5
4. Interior glass cleanliness could not be verified due to exterior being dirty. Perform a final
interior of exterior glass cleaning at time of exterior acceptance inspection.
'7. Complete fire alarm system and furnish test results and/or certification for fire/smoke alarm
systems, including number designation diagram of sensor stations.
'8. Remove dust between First Floor interior and exterior windows; seal cracks in gypsum
board with specified sealants and caulking; per Specifications, remove paint improperly applied
over raw steel of cut-down window frames; apply indicated primer, sealers, and paint; leave
blinds off until inspected by Architect; advise in advance as to when same will be ready for
inspection to minimize inconvenience to Owner-occupied spaces. Due to repeated problems,
Architect wishes to be advised of work schedule to observe prep and application process. This
Work is not ready for inspection, of which the Contractor has been consistently advised for
several months.
9. Abandoned piping in ceiling space not totally removed (NRC). We recommend combinatior
of noting on Job Set and red-tagging abandoned piping for Owner's future reference and credit
for not performing Work as indicated.
10. Install missing door silencers. Adjust all door closers included in Work.
SPECIFIC SPACES ITEMS:
NRC =Not Recommended to Correct; in interest or time Owner may wish to consider a credit
instead; Contractor shall itemize credits for Owner.
FIRST FLOOR
Existing Countv Clerk
1. Replace soiled and broken (11 minimum) ceiling tiles, including two Microfilm Rooms;
improve fitting of ceiling tiles in grid - no gaps or cracks will be acceptable.
2. Replace or straighten, clean ceiling grid wall angle along north wall.
3. Replace water damaged ceiling tiles in Existing Storage (Election) Room.
Existing Exit (north)
1. Better fit numerous ceiling tiles that do not fit grid.
2. Secure Fire hose cabinet to wall better; cabinet is damaged; make door close and fit better
3. Patch crack in swapped Doors X22, X23; paint doors and frames
4. Replaced Door X20 is damaged and doesn't seal tightly.
5. Door bell indicated is badly needed now by Owner.
Existing Lobbv
*1. Door 80 replace installed plastic blanks matching metal to hardware; install door silencers;
add kick plate to Stair 2 side; space under door (7/8") is excessive for B-label Door?
2. East wall at Door 76 -Complete caulking, metal corner edge, texture and painting of new
wallboard; clean drywall compound off wall and storefront.
First Floor & Lower Level Annex Phase 3A -Substantial Completion Corrections List -First Issue -Page 2 of 5
3. Room Finish Schedule indicates vinyl wall covering and marble (granite). Owner will
consider satin finish paint after existing vinyl is stripped and wallboard textured, in lieu of
portions to receive vinyl, and a credit therefor. Coordinate with Owner about work in this very
public space, probably to be done after hours.
4. Furnish resilient base to Owner for installation by separate contractor.
5. Replace ceiling tile; clean grid.
6. Install automatic door opener on Door 77; correct dragging of door; sill is not acceptable as
installed.
•7. Install carpet in elevator after all Work is complete; remove padding and furnish to Owner;
clean elevator.
Stair 2 Landing
1. Doors 79 and 80 need covers on closers; adjust closers for compliance with ADA/TAS.
2. Weatherstrip Door 79 with approved Hardware Schedule items as an Allowance item.
3. Clean exit light.
4. Furnish resilient base to Owner for installation by separate contractor.
5. Touch-up painting of stair treads, nosing, stringers.
Existing Treasurer
1. Replace broken ceiling file in Existing Storage (southwest).
2. Repaint existing entry door.
3. Propose credit for replacement work for Door 80 in Drawing CI3.3 and Change Order #1.
Existing Court-at-Law
1. Ceiling file at exit light needs replacement.
2. Remove smudges/repaint furring step-down between ceilings.
3. Ceiling is not level above judge's bench and lights are not level above jury box (NRC?).
4. Nest all tiles down into grid properly (primarily south and west walls).
Existing_Tax Collector
1. Above Real Estate Tax Counter set tiles down in grid.
2. Replace broken and cooked ceiling tiles above vault door.
3. Remove water stains/re-paint north wall of Existing Assistant Tax Collector's Office.
4. One window sill between windows at file cabinets was apparently not cleaned or touched-up.
5. Clean scuffs from walls around windows that were caused by workmen.
6. Light troffer at north end of counter has trash hanging out; remove.
7. Existing Files Room (north) -clean, straighten or replace twisted grid.
8. Existing Print Room -clean, straighten or replace twisted grid.
9. Existing Storage (supply) Room -patch and match hole cut in wallboard for access to
plumbing leak.
10. Existing Supply -set ceiling file in grid after straightening grid and falling light fixture.
LOWER LEVEL
Future Storage, Exisiing Sally Port, Existing Lobby and Toilet, Existing Vestibule, and Existing
Stair 1 are not included in this inspection, as they are in use by the Contractor, in whole or in
part. These spaces will be inspected when notice is given by Contractor that Work is complete.
First Floor & lower Level Annex Phase 3A -Substantial Completion Corrections List -First issue -Page 3 of 5
Lobbv
1. Painting of doors and frames Doors 61, 62, 63, 66, 71, 72, 73, 78, and 82 exchanged for
other painting considerations. Doors and frames shall be cleaned and primer touched up, ready
for finish by others.
2. Straighten elevator hall lantern push plate.
3. Reference attached Mechanical Systems Corrections List for Lower Level.
4. Reference enclosed Electrical Systems Corrections List for Lower Level below.
*5. Improve texture and painting of walls.
6. Caulk/sealant cracks and openings.
7. Clean paint off floor, apply sealer.
8. Add kick plate to Stair 2 side; space under door (7/8") is excessive for B-label Dool?
9. Apply resilient base; meet with Owner and Architect to discuss locations.
10. One lighting fixture is missing.
11. Install sealant on interior of control and expansion joints.
Future Lower Level Office Soace
1. LL2 HVAC not operable; could not verify operation.
2. General all Type H Windows: Clean, paint windows to be operable, install screens, clean
hardware and touch-up.
3. LL2 specific window corrections: north wall window right latch is non-functional; east chase
space has anon-operable window crank -replace.
4. 8'-6" is maximum ceiling height caused by low HVAC drain line (9' or maximum is indicated).
5. Seal piping around sleeves through north wall.
'6. Door 59 lacks lockset; touch-up paint; clean hardware.
7. Both Existing Mechanical/Electrical Rooms not ready for inspection. What is "spare" 400
amp panel in west Mechanical Room?
8. Provide escutcheon plates at all pipe penetrations of plaster soffits and grilles over all duct
openings.
9. Install sealant on interior of control and expansion joints.
10. Close crack at top of CMU infill of overhead door opening with sealant, both sides.
11. Adjust clearance on doors, frames and weatherstripping for positive seal and ease of
operation.
ELECTRICAL WORK CORRECTION ITEMS FROM LUX ENGINEERING
Lower Level and Lobbv
1. Electric room, remove stored electrical equipment, vacuum clean the room. Provide new
panel schedule for all circuits in panel BB and revise all schedules in existing panels A, B, & EM.
Remove EM designation from panel and provide new designation "C1"for this panel.
2. Provide circuit identification for entryway fixtures and location of photo cell control at both
doors; these could not be verified.
3. Provide 4 duplex receptacles and 2 more surface lighting fixtures in former LL1 Office, or as
revised. (CL7?)
4. Demonstrate electrical operation of the sump pump in the elevator pit. See Vlasek letter and
Lux Engineering response.
5. Old wall fixtures along corridor shown as EX should be operational for lighting the lower level
as indicated.
First Floor 8 Lower Level Annex Phase 3A -Substantial Completion Corrections List -First Issue -Page 4 of 5
6. Close open J-box by Door 82.
7. Remove abandoned wiring, conduit from wall that was for removed condensers.
8. Repair broken conduit above LL3.
Main Switchgear Room
1. Remove stored equipment, including old transformer and clean room and equipment.
2. Remove the EM panel designation from the existing panel and the main switchboard circuit
breaker feeding this panel. Remark both as Panel X.
3. Provide grounding and equipment grounding plaque on main switchboard per electric
drawing notes. Modify to remove reference to emergency generator.
First Floor Entrv and Elevator Lobes
1. Provide all new electrical device plates on outlets to remain in this area after new wall
treatments are in place.
MECHANICAL WORK CORRECTION ITEMS FROM LUX ENGINEERING ON ATTACHED
LIST DATED JANUARY 16. 2001.
file:kc3_final_insp_Ot_1 st_floor_anex_int
First Floor & Lower Level Annex Phase 3A -Substantial Completion Corrections List -First Issue -Page 5 of 5
JRN-18-2f~1 ~Fi. 49
LUX ENGINEERING
1404 panorama Drive
January 16, 2001
Rerr County Court House
Review o£ Mechanical System
Lower Level Annex
Review oII Jas. 09. 2001
P.~i
Kerrville, TX 78028
1. Install control wires in conduit from AHV No. 8 to
the~oetat that is located on a finished wall.
2. Correct elope of condensate drain line above ceiling of
corridor outside Hot Check entry door. Avoid "hump" in line.
3. Provide barometric dampers in outside air intakes to
existing wait H sad AHII 8.
4. Replace "bull-headed tee" where condensate lines from AHF-7
sad AHII-8 tie into cormwn drain with "Y" fitting to assure proper
drainage.
5. Separate the auxiliary drain for AHII-8 from the primary
condensate drain as required by code.
6. Install auxiliary drain from AHII-7.
7. Install thermostat in storage area for AHII-4.
8. AH4-9 needs to be started and checked for proper operation.
9. Extend discharge from existing men's restroom exhaust fan
to new exhaust duot.
10. Install back draft dampers in each branch duet from the
existing toilet exhaust fans prior to where they enter the common
duct discharge duct.
11. Provide balancing dampens on all fresh air intake ducts to
the air-haadliag uaita. Install back-draft dampers where noted on
the drawings on all unite (AHUS 8,5,6,&8) that share a fresh air
intake
12. Provide data to show that fans oa air handling units are
properly isolated within the unit, or provide isolators in the
hangers supporting the units.
13. Install screened louvers on all fresh air intakes and
exhaust discharges. These are presently not installed.
14. Provide evidence that the sump pump in the elevator git is
in proper operating condition.
25. Auxiliary condensate drain missing from AHU-9.
16. Open outlets on AHU-7 and demonstrate operation of unit.
1~. Provide one set of sew air filters to Owner for all lower
level air handling units.
18. Provide manufacturer's information (installation and
operating instructions, balancing data, catalog and pasta data) for
inclusion in the operating sad Maintenaaee Manual.
post-H' Fax Note 7871	~°~, f-	9.,~, o`nya~
		
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p~M +	Peon"	
"~kv5'-3z9'~	"'	S- 32/
CERTIFICATE OF
SUBSTANTIAL
COMPLETION
AIA DOCUMENT 6704
Distribution to
OWNER	^
ARCHITECT	^
CONTRACTOR	^
FIELD	^
OTHER	^
P12pJECT:	
(name, address)	Kerr County Courthouse Phase 3 Renovations
	700 Main Street
	Kerrville, Texas 78028
TO (Owner):	
r	Kerr County, Texas
	700 Main Street
	Kerrville, Texas 78028
L	J
DATE OF ISSU	ANCE:
	Mazch21,2001
PROJECT OR DESIGNATED PORTION SHALL INCLUDE:
ARCHITECT: Michael Neal Walker
ARCHITECT'S PROJECT NUM~~3
CONTRACTOR: StoddazdConstructionCompany
CONTRACT FOR: General Construction
CONTRACT DATE: January 29, 1999
Partial -Second Floor West End Courthouse -Phase 3B -Partial Occupancy
The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial
Completion of the Project or portion thereof designated above is hereby established as
March 21, 2c2'~I
which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below.
DEFINITION OF DATE OF SUBSTANTIAL COMPLETION
The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when
construction is sufficiently complete, m accordance with the Contract Documents, so the Owner can occupy or utilize the
Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents.
,4 list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect, is
attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete all
Work in accordance with the Contract Documents. The date of commencement of warranties for items on the attached list will
be the date of final payment unless otherwise agreed to in ruing. ~~
Michael Neal Walker ~,2 -C9~
ARCHITECT BY DATE
The Contractor will complete or correct the Work on the list of items cached hereto within days
from the above Date of Substantial Completion. ///
Stoddazd Construction Company / -1Z~
CONTRACTOR BY ATE
The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof
at (time} on„ i (date).
Kea County, Texas
OWNER
y~z
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall be as follows
(Note-Owner's and Contractor's legal and insurance counsel should determine and review in>urance requirements and coverage, Contractor
shall secure consent of surety company, if any.)
All of Contractor's insurance requirements shall remain in affect per Contract Documents for areas under construction.
Owner shall assume property insurance coverage for all areas occupied fully by Owner upon execution date of this
Certificate of Substantial Completion.
AIA DOCUMENT 6709 CERTIFICATE OF SUBSTANTIAL COMPLETION APRIL "1978 EDITION AIA'
O 1978 • THE AMERICAN INSTITUTE OF ARCHITECTS, '1735 NEW YORK AVE, N.bv., WASHINGTON, D G 20006 6704- 1978
Preliminary List delivered to Superintendent on March 19, 2001 in hand draft: this exact form
issued to Contractor March 21.2001 via telephonic facsimile replaces and supercedes previous issue
KERB COUNTY COURTHOUSE
RENOVATIONS TO KERB COUNTY COURTHOUSE & ANNEX
700 MAIN STREET
KERRVILLE, TEXAS 78028
SUBSTANTIAL COMPLETION AND CORRECTIONS LIST
Phase 3B- West End of Second Floor Law Library
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker
March 16, 2001
The following list is a compilation of items observed by the Architect on an inspection called for as a
Final Inspection by the Contractor on Mach 13, 2001. The purpose of this list is to provide a Substantial
Completion Certificate and acceptance for occupancy for this portion of the Project: partial Phase 3b -the
balance of interior of Second Floor of the Courthouse. The Contractor furnished a list of remaining
completion items. Any portion of the Project deemed by the Architect as not ready for inspection is so
designated and subject to a subsequent inspection. The following list is an attachment to a partial
Certificate of Substantial Completion for the Second Floor Courthouse interior spaces only, which items
must corrected, or if not practically correctable and agreed as acceptable by the Owner and Architect, a
credit be issued to the Owner. Final acceptance of this partial phase by the Owner is dependent on the
Contractor successfully rectifying items on this list and is subject to a final observation, which will be
performed by the Architect and Engineer(s), and a Final Certificate of Occupancy issued by the City of
Kerrville. Rectification of items on this list does not relieve the Contractor of other specific requirements
of the Contract Documents. Contract Time was extended to February 24, 2001, by Change Order #3.
GENERAL ITEMS:
1. Ductwork must not interfere with ceiling suspension system or vice versa. Suspend duct
from structure per Specifications (not from other ducts, piping, or compromised plaster ceiling).
2. Suspension wires for ceiling must be vertical, near vertical and/or balance tensioned if not
vertical, do not allow wire to bend around ductwork. Do not kink wires to achieve level grid. Pull
all grid suspension wires into tension. Poke-through-plaster-grid-section anchors for ceiling grid
suspension wires are rejected. Anchor to structure above or to existing 1-1/2" channels (not
3/4" channels). New suspension wires need to be individually tested. Remove unused
suspension wires.
3. Trim lath at openings and access holes to prevent injury and improve accessibility.
4. Remove abandoned piping and electrical from crawl space between structure and plaster
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 1 of 7
ceiling. (e.g., abandoned radiator lines, water piping, conduit, ducts). Remove trash,
demolished plaster, the cut-offs pieces, and excess construction materials from crawl space
between structure and plaster ceiling, as a minimum trade off for not complying with Note R11 to
remove existing plaster ceiling.
5. Isolate and suspend flex duct to prevent damage from wire lath and other protrusions, and to
allow access without damage to duct. 12 wide gypsum board underlay is acceptable, if
suspension is not possible. Trim away lath from flex duct drops.
6. Fire caulk all penetrations of fire wall.
7. Could not check above existing plaster ceiling due to lack of ladder of sufficient height;
therefore, all suspension, cleaning, mechanical and electrical were not inspected.
8. Adjust all closers to ADA/TAS pull/push pressure
9. Remove all smoke alarm covers.
10. Fully insulate all water piping above ceilings. Per Specification seal joints with mastic and
tape as recommended by the insulation manufacturer.
11. Provide air balancing data as specified for review by Engineer.
12. Exchange the two differing style thermostats on the Second Floor with two of the
thermostats located on the Lower Level non-public area of the annex so that all thermostats
used in the public areas of the Courthouse are of the same type and style.
13. Provide Owner's Operating and Maintenance Manual to the Architect /Engineer for their
review and approval prior to submittal to the Owner.
14. Since the weather did not allow adequate checking of the air handling units during cooling
conditions, water test drain pans, condensate and auxiliary drains to assure leak proof and
properly draining pans and piping. Notify architect and engineer of time such a test is to take
place, for their possible observation.
SPECIFIC ITEMS:
LAW LIBRARY:
1. Resolve AHU-1 accessibility problems and safety issues and walking on existing plaster
ceiling, which Contractor chose not to remove, contrary to Contract Documents.
2. AHU-1 -clean out and water test drain pan; better support refrigerant and drain lines for
entire distance; slope lines for positive to drainage; supply duct support is lacking; unit has gap
that allows attic air to enter return end -provide sheet-metal closure. Excess return duct in flex
duct may remain, if properly supported. Replace 2 return air registers that are not per
Specifications -replace.
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 2 of 7
3. Trunk duct to Law Library needs more support. [could not verify]
4. Refrigerant lines from existing First Floor air handling unit and other piping are not supported,
routed and grouped per Specifications. [could not verify]
5. Remove loose plaster near AHU-1 and from top of all ceiling tile. Remove wire trimmings
and other trash from on top of plaster ceiling.
6. Replace flex duct to Toilet 4 exhaust vent with specified material.
7. Suspended ceiling - 4 hanging wires missing, broken loose, or tied to 3/4" channels along
west wall; wires missing at AHU-1; suspension wire conflicts with duct (re: General above); wires
are not tight near center of room. (could not verify]
8. Ceiling is low in south end (under AHU-1) and above Door X08 at light fixture. Ceiling grid is
crooked; cause under study (credit?).
9. Conduit to exit light should not be exposed Wiremold; it should be conduit inside new wall.
10. Close opening behind counters and shelving below window sills; trimmed urethane foam is
acceptable under counters where not exposed to view; matching sealant may be used above
counter to close ends at sills.
11. Fill gap in wall at telephone or computer cover plate outlet near Door X08.
12. Existing window refinish defects: most appear to lack second coats on upper jambs; most
appear to lack cleaning and adequate sealer on top of meeting sashes; XA08 and XA11-fill
holes in sill; XA07 remove weatherstripping nails; XA03 fill holes.
13. Open crawl opening between Law Library and Storage 2 above plaster ceiling by cutting
away lath and channels (safely).
14. Edge of counter needs final smooth coat. Shelving also; seal tops of units.
15. Paint front of plaster base (after patching) at elevated floor step-up to Door X12 a dark
enamel to match base. Same required for Toilet 3 Door X10 per previous Corrections List.
16. Many exposed nails on back of "U"-shaped shelving unit need countersinking and filling.
FOYER
1. AHU-3 above ceiling was not given inspection before cover-up:
a. Remove radiator pipe that is distorting duct and hampering proper air flow.
b. Cut off end portion of uni-strut bar support extending over space planned for access
to the air handling unit.
c. Fasten duct, between fire dampers and unit, more securely than with the thin wire
used. Use galvanized strap with hose type connection to allow reasonable removal to
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 3 of 7
get at the fire dampers.
2. Ceiling grid is not level; suspension wire pulled out; test all for pull-out. Grid sags around
AHU-3 and above Stair. Seat ceiling in grid.
3. Cut out access hole larger, trim lath to avoid injury; remove bent over plaster channels at
AHU-3; improve accessibility to unit.
4. Relocate fire alarm wiring in access opening and AHU-3 to provide adequate access to attic
and air handler for service.
5. Existing window refinish defects: most appear to lack second coats on upperjambs; appear
to lack cleaning and adequate sealer on top of meeting sashes; XA15- fill holes in surface.
6. Patch on lower south wall texture and paint is not acceptable.
7. Some base does not appear to have 2 coats.
8. Newel posts and railings are not painted.
9. Replace bent tense in Stair 4 2'x4' light fixture.
10. Clean paint off drinking fountains, base, trim, electrical, fire alarms.
MEN3
1. Condensate drain connected directly to plumbing system with hose in Men's Room 3 needs
a minimum 2" air gap at the connection to plumbing system. The present connection also fails
ADA clear space requirements for handicapped access. Replace flexible pipe at the lavatory
with a PVC or hard copper connection run directly to the wall then over to where the 1" pipe
comes out of the wall. Separate the condensate pipe and add a funnel drain just above the
plaster ceiling and chase. Provide a 2" gap between the condensate drain and this funnel with
a fastener to keep the condensate drain directly above the funnel.
2. Top rail of toilet partition lacks blocking; attached to gypsum board (credit).
3. Close gaps around door frame trim with caulk; remove paint from trim.
4. Remove paint from top of base, trim.
5. Window XA14 blind missing tassel.
6. Could not verify Change Order 8 vent fan items were complete. Fan does not cut off.
JANITOR ROOM NO. 2
1. Condensate drain installation as presently terminated in mop sink will compromise the use of
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 4 of 7
the sink. {nstall a P-trap and drain adjacent to sink into P-trap clean-out and terminate drain into
it, leaving a 2" gap between condensate pipe and drain pipe. Fasten condensate drain firmly to
avoid its dislocation and flooding from the condensate drain.
2. Touch-up finishes around incomplete mechanical installations. Clean room for inspection.
3. Trim off approximately one more foot of plaster ceiling evenly with a straight edge; trim lath to
provide a smooth edge to avoid entry for access.
WOMEN 3:
1. Drain line piping through fire wall needs better support. It might be advisable to consider a
different routing of AHU-1, AHU-2, and AHU-3 drain lines to consolidate into a single funnel
drain at an accessible point above this Toilet Room; Engineer Lux will contact affect mechanical
subcontractors and city Building Official to resolve.
2. Ceiling grid is crooked; cause under study.
3. Fully insulate new and existing water piping; tape and or adhere insulation tightly to pipe.
4. Provide better separate support for exhaust duct.
5. Replace damaged flex duct.
6. Provide better support for condensate drains from AHU-1; slope to drain.
7. Air is not balanced for this Room; it is warm in warm weather, cool in cold; adjust.
STORAGE 2
1. Label circuits in Panels J and CC.
2. Outlet on west wall has a "hot ground neutral."
3. Cover any unused j-boxes.
4. Patch of plaster at air register needs improvement. Touch-up damage to walls and ceiling.
5. Supply diffuser is not as specified (used return air grille).
6. Stain and seal threshold; replace missing and broken shoe mold.
7. Return air transfer is not as indicated (credit?).
8. Window XA01-remove weatherstrip and other Waits or countersink and fill; patch and match.
9. Spray paint Door X27.
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 5 of 7
CORRIDOR 2
1. Countersink exposed nails in base, touch-up, add final sealer coat; remove paint from
stained woodwork.
2. Level ceiling grid.
STAIR 3, PENTHOUSE
1. Disconnect, cap, and remove all accessible abandoned water piping from heater in
penthouse, except the cold water piping to the heater and that hot water piping which drops
down and serves the new men's and women's toilets on the Second Floor.
2. Insulation installed on piping located in the Stair 3 needs to be properly installed by replacing
the tape coming loose with tape recommended by the insulation manufacturer; also insulation to
existing connecting 1" PVC drain damaged during installation.
ROOF 1926 COURTHOUSE
1. Patch and match damage from this Contractor's Work.
2. Electrical closet at top of stair needs new directory for Panel S.
3. Patch holes on walls where plumber removed drain pipe.
4. Chem-curbs roof penetrations without indicated hoods are not going to be acceptable,
especially at refrigerant roof penetrations.
5. Support conduit and refrigerant piping off roof deck.
6. Refrigerant has leaked on roofing, possibly damaging same.
7. What is problem with Phase 1 condenser which has exposed wiring (disconnected)?
8. Where are plumbing vent roof penetrations? Engineer Lux needs to view connections.
9. Plug holes in brick wall from piping, conduit removed with this Work (west wall Penthouse).
10. Cleaning, sealant work not started on existing cast stone joints.
11. Certification from roofing company and roofer for base flashing at existing penthouse walls
(less than 8") is needed.
12. Remove trash.
13. Roof hatch is not spray painted inside and out with 2 properly applied coats; rushed coating
and lack of prepared surfaces will not be acceptable. Do not paint gasket..
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 6 of 7
14. Replace broken glass broken by this Contractor's work.
15. Keep workmen off galvalume roofing (damaged finish); provide ladder access to penthouse
roof for workmen and inspection (not done).
16. There is standing water along north parapet for over 72 hours.
17. Exhaust fan doe not fit curb; counterflash or provide properly fitting exhaust fan base.
BASEMENT HALL EX CORR 3, EX ELEC, TUNNEL VESTIBULE, TUNNEL
1. In Existing Corridor 3 support existing relocated refrigerant lines to chase and roof, including
units replaced under separate contract.
2. Verify MDP is labeled for changes in service to Second Floor and roof.
3. Self leveling sealant in expansion joint has leaked through on Tunnel wall; floor finish is not
adhering.
file: kc3_subcompl_roof_west_02
Second Floor West Wing Courthouse -Substantial Completion Inspection Corrections List -Page 7 of 7
CERTIFICATE OF Distribution [o:
SUBSTANTIAL ~RCHiTECT o ,RBG'EIr'~~ R~,F~ ~ ~ ~tant
COMPLETION FIO D RACTOR o
AIA DOCUIb1EN7 G704 OTHER ^
PROTECT: Kerr County Courthouse Phase3Renovations ARCHITECT: Michael Neal Walker
(name, address) 700 Main Street
Ketrville,Texas78028 ARCHITECT'S PROJECT NUMBER: KC3
TO (Owner): CONTRACTOR: Stoddard Construction Company
Kerr County, Texas
700 Main Street CONTRACT FOR General Construction
Kerrville, Texas 78028
CON I KACT DATE: January 29, 1999
DATE OF ISSUANCE: April 10,2001 -1
PROTECT OR DESIGNATED PORTION SHALL INCLUDE:
Partial -Exterior Annex and Courthotue -Phase 3 -Full Occupancy
The bVork perrormed under this Contract has been reviewed and round to be substantially complete. The Date of Substantial
Completion of the Project or portion thereof desgnated above is hereby established as April 3, 2001
which is also [he date of commencement of applicable warranties required by the Contract Documents, except as stated below
DEFINITION OF DATE OF SUBSTANTIAL COMPLE710N
The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when
construction is suBicientlV complete, in accordance with the Contract Documents, co the Owner can occupy or utilize the
\vork or designated portion thereof for the use for which it is Intended, as expressed in the Contract Documents.
,~ list of itemc to be completed or corrected, prepared by the Contractor and serified and amended by the Architect, is
attached here lo. The failure to include am' items on such list does not alter the responsibility of the Contractor to complete all
lt'ork in accordance with the Contract Documents. The dat f commencement f sYarmntle5 for items on the attached list will
be the date of final payment unless otherwise agreed to in ~ r g>
Michael Neal Walker `~ ~ ' ~O"~'"
v
ARCHITECT BY DATE
The Contractor will complete or correct the Work on the list of ire s attached hereto within days
from the above Date of Substantial Completion.
Stoddazd Construction Company ~ ~s ~/`~
CONTRACTOR ATE
The Owner accepts the Work or designated portion the
at (time)
Ken County, Texas
OWNER
substantially complete and will assume full possession thereof
(date).
~23 d/
DATE
The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work
and insurance shall be as follows:
/Note-Ownei s and Contractor's legal and insurance counsel should determine and review insurance requirements and coverage; ConVac[or
.hall >ecure consent of surely company, it anvJ
All of Contractor's insurance requirements shall remain in affect per Contract Documents for areas under construction.
Owner shall assume property insurance coverage for all areas occupied fully by Owner upon execution date of this
Certificate of Substantial Completion.
AIA DOCUMENT 6704 CERTIFICATE OF SU65TANTIAI COMPLETION APRIL 1978 EDITION AIA'
rJ 7979 • THE .4A".EP.!CAN INSTITUTE OF ARCHITECTS, 7735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 6704- 1978
Preliminary List delivered via telephonic facsimile to Superintendent on April 4 2001 in hand draft• this
exact form issued to Contractor April 10, 2001 r~laces and supersedes arevious issue
KERR COUNTY COURTHOUSE
RENOVATIONS TO KERR COUNTY COURTHOUSE & ANNEX
700 MAIN STREET
ICERRVILLE, TEXAS 78028
CORRECTIONS LIST -PHASE 3
SiJBSTANTIAL COMPLETION INSPECTION -EXTERIOR COURTHOUSE & ANNEX
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker
Apri13, 2001
The following list is a compilation of items observed by the Architect on an inspection called for by the Contractor
on March 30, 2000. The purpose of this list is to provide a partial Substantial Completion Certificate and subse-
quent final acceptance for the Project, less the unfinished areas to be completed later. The Contractor famished no
list of remaining completion items. Any portion of the Project deemed by the Architect as not ready for inspection
is so designated, and also subject to a subsequent inspection. The following list is an attachment to a partial
Certificate of Substantial Completion for the Exterior of Annex and Courthouse, which items must be corrected, or
if not practically correctable and agreed as acceptable by the Owner and Architect, a credit be issued to the Owner.
Final acceptance of this last partial phase by the Owner is dependent on the Contractor successfully rectifying
items on this list and is subject to a final observation, which will be performed by the Architect and Engineer(s),
and a Final Certificate of Occupancy issued by the City of Kerrville. Rectification of items on this list does not
relieve the Contractor of other specific requirements of the Contract Documents. Contract Time was extended to
Febmary 24, 2001, by Change Order #6.
LEGEND
RC =Architect Recommends that the Owner and Contractor consider deleting this requirement(s) from Contract
Documents in interest of time, Owner may wish to constder a Credit instead; Contractor shall itemize credits for
Owner, as Owner directs. As an alternative Owner may wish to receive an extended warranty on this item.
NRC -Architect does Na Recommended to Correct at this time; in interest of not exacerbating a difficult repair
with possibly less desirable resultant effects and the loss of time, Owner may wish to consider a Credit instead;
Contractor shall itemize credits for Owner, as Owner directs. As an alterrtalive Owner may wish to receive an
extended Warranty on this item.
GENERAL
1. Deliver to Owner's Building Superintendent surplus of paint, stain, sealer, flooring, of each color and
type, and other finish materials. Deliver unused furnishings, appliances, hardware, temporary operating
instructions, mechanical and electrical equipment to Maintenance Storage.
2. Keep workers and suppliers off new floor coverings in corridors except as absolutely necessary.
Protect flooring by covering carpet and flooring with taped-down Kraft paper per specifications where
workers must access finished floorings.
3. Provide accurately marked Record Documents (from Job Set) for Architect's incorporation into final
Record Documents.
Exterior Courthouse 8 Annex Phase 3 -Substantial Completion Corrections List -First Issue - Page ~ of 9
4. Provide draft to Architect for approval of Owner's Operations and Maintenance Manual.
5. Trim excess off and clean mortar out of weep tubing; point any gapping mortar.
6. Clean mortar droppings at eye level (bottom two horizontal) brick ledge bands.
7. Offer Credit for poor and etched new and existing concrete at walks, curbs, and drives. RC.
8. Paint alt pre-primed operable window frames and sashes while open and/or off quick clip hinges;
paint fronts, frames, and edges back to final weatherseal; mask all weatherstripping and hartlware; re-
prime all exposed wood after sanding and re-priming to compensate for extended exposure to weather.
9. Replace or offer credit for cuts to window weatherstripping as a result of not opening windows to
paint them. RC.
10. Most windows need sealant and paint at bottom sloped joint of vertical joints of brick molding and
lower portions of jamb, and additional coat to window sill to compensate for extended exposure to
weather. RC.
11. Clean sealant around doors and windows (e.g., acetone).
12. Finish chipping and remove loose and or spilled concrete and mortar from drives. RC.
13. Operations and maintenance -Owner needs tools for changing exterior lamps on building.
14. Operations and maintenance -Owner needs tools for detention fasteners, locks, fixtures, etc.
15. Clean all brick window sills and jambs of excess mortar and paint.
16. Clean or replace hardware damaged during brick cleaning process
17. Clean mortar, sealant, and paint off hardware to remain.
18. Brick mortar has an excessive spalling problem, which the Owner may be arranging to have tested.
NRC.
19. Paint is sloppily applied on antl off of sealant joints; cut lines between sealant and paint are unac-
ceptable; recommend solution or offer credit.
20. Sealant and asphaltic wall flashing, dampproofing were not installed per Contract Documents (in
contact and near exposed surfaces) mostly around windows and doors. This prohibited contact has
caused discoloration of sealant and will probably lead to failure of the joints. With the brick installed it is
impractical to reach into the 1/4" to 1/2" wide joint and cut the wall flashing back the necessary 1/2"
depth to re-work and replace the sealant joint. Building up of the sealant to achieve a 1/2" separation
by over-coating is not advisable; therefore, other remedies are suggested. Chemrex (Sonnebom)
representative, Don Hendrix, recommends the use of separation coating -Chemrex CX Pro 2000
acrylic. After curing apply a solid 1/4" of NP1 or NP2, or Owner may accept as a credit for work not
properly installed. RC.
SPECIFIC ITEMS
EXTERIOR WALLS
1. Repair peeling paint at northeast comer of concrete wall; spot test other areas for adhesion. Verify
specified coating and prep is used. If not per Specification, then remove and replace all coating with
that specked.
2. North wall west end octet: provide missing nuts at water proof convenience outset and trim excess
bolt length like other outlet; sealant ends .
3. Remove paint and repair as required on EIFS band at southwest comer lower level.
4. Trim area drain piping straight; approximately 1 inch exposed in each lower level retaining wall.
5. Clean dirty brick and efflorescence below window 20 and21 below parapet.
6. Waterproof and paint patch in EIFS above 21igM fixtures on East wall.
7. Remove paper from sealant and redo sealant between windows 15 and16 at upper EIFS band
expansion joint.
8. Provide sealant at cap stone expansion join! between windows 15 and 16.
9. Repair damage to EIFS ledge 4' +/-from North East comer.
10. Clean window paint off EIFS panel below window 29.
11. Point mortar at right side of brick panel to right of window 30.
F-xtarior Courthouse & Mnex Phase 3 -Substantial Completion Corrections List -First Issue -Page 2 of 9
12. Remove red chalk layout lines from brick wall at North bridge EIFS opening around door X20.
13. Remove silicone from mechanical grills on all exterior walls and replace with specified sealant; add
sealant in a very thin matching bead at head and both jambs.
14. Remove scaffolding tie wires in mortar and EIFS panels on West wall; verify all other walls are
clear of ties; patch surfaces or use matching sealant.
15. Clean excess mortar off face of parapet cap stone on west wall; check that other faces are clean.
16. Repair sealant at control joint closest to northwest comer on west wall, close to top.
17. Remove paper from EIFS at southwest comer; also remove EIFS adhesive from brick quoins all
way down.
18. Saw-cut, or otherwise clean and rake all out drip edges on parapet and bridge cast stone caps to
prevent drip trails from running down wall causing discoloration on brick.
19. Provide sealant at cap stone control joints left partially open or totally undone; verify all expansion
and control joints on cap stone.
20. Clean and repair all scuff marks left by workers and equipment on EIFS ledge, also by arch at Door
X20.
21. Clean mortar and efflorescence from brick above ledge at South wall, under parapet drip cap, and
North Bridge.
22. Scribe edges of sealant on windows cleaner and neater and touch-up or offer credit for
workmanship. RC.
23. Repair open control joints on south wall above both sides of South bridge with sealant. _
24. Point all cracking mortar joints at parapet cap stone or provide sealant after raking out fractured
mortar.
25. Remove paint and tar from ledge on south wall.
26. Could not determine what D-11 and D-29 photo cells control; mark on as-built Job Set.
EXISTING SALLY PORT /LOBBY ENTRANCE
1. Clean tense of lay-in lighting.
2. Fill hole in sealant at expansion joint in concrete walk approximately three feet from door 69.
3. Clean concrete walk.
4. Repair and paint chipped plastered concrete at column.
5. Phosphatize the casing trim over plaster lintel rust-damaged by brick cleaning; paint.
6. Paint thoroughly exposed lintel over of opening at exterior wall.
SANITARY SUMP PANEL
1. Clean or replace red alarm glass cover damaged during brick cleaning and painting; spray painted
as required, not rolled; cover holidays at edge.
2. Touch-up concrete ledge below control panel.
NORTH BRIDGE !DOCK
1. Cut or grind flat excess ragged PVC barrier post drain lines sticking out past wall edge of Dock wall.
2. Clean mortar off concrete bridge deck.
3. Clean, phosphatize, prime and paint exposed steel at expansion joints.
4. Paint plaster soffit at North Bridge above Door X20.
5. Provide outside air intake grill above Door X20.
6. Touch-up paint at Door X20.
7. At existing door frame provide sealant after removing loose mortar, provide backer rod at voids.
8. Door X20: remove paint, tape and sealant from hardware and weatherstripping; add weatherstrip-
ping at jambs and head.
9. Provide backer rod and sealant at joint of EIFS and lintel.
10. Grind, clean rough areas of steel lintel smooth, prime, and paint.
11. Provide sealant at fire stand-piping through wall and escutcheon, also clean, phosphatize, prime
and paint (door/frame color) the exposed rusting fire stand-pipe; adhere escutcheon to wall with light
Exterior Courthouse 8 Mnex Phase 3 -Substantial Completion Corrections List -First Issue -Pape 3 of 9
bed of sealant.
12. Trim wall flashing at entry to door X20; point brick joints at base.
13. Clean bridge and brick.
14. Correct brick with efflorescence at bridge walls. RC.
15. Remove mortar at rusting reinforcing, phosphatize rust, embed reinforcing wire deeper in joint, re-
point mortar.
16. Steel angle at dock edge was not Geared prior to painting; clean rough areas, prime, and paint.
17. Provide sealant at expansion joint between pilasters and conc walk under bridge at building wall.
18. Has wall leak source been found and stopped at ground level under bridge?
19. Remove paint and water proofing drips from concrete walk around condensing units.
20. Clean walls and pilasters where bridge cleaning ran down sides.
21. Remove paint on concrete walk near bollards at condensing units.
22. Remove paint and rust on broken galvanize on sleeves at condensing units; clean, phosphatize
rust, prime and paint bollard color.
23. Provide urethane foam insulation and other backer and sealant in galvanized pipe sleeves through
north wall.
24. Provide backer and sealant at temporary power conduit through North wall to sump.
EAST RAMP
1. Repair /replace open sealant joint at existing concrete walk.
2. Patch and match curb broken by Contractor's machinery on existing drive.
3. Clean all brick, EIFS, walks, sealant joints, grounds, and control joints on Annex. Clean 1926 Court-
house walls, windows and doors soiled by this Contractor from roofing, concrete, masonry work, includ-
ing, but not limited to, lobby walls and foundations, windows, doors, roofing tar from brick, window sills,
walks, grounds, etc.
4. Concrete wall under ramp needs better rub job and cleaning.
5. Area drain does not drain properly due to slope of concrete and height of grating; correct grade and
grating. RC.
6. Remove discoloration on brick below hand railing.
7. Remove tape and old sealant from 1926 Courthouse walls.
8. Provide better sealant joint at hinge jamb of door 76. Provide bronze /rubber floor stop.
9. Paint existing post at 1926 court house wall at storefront.
10. Where is expansion joint at retaining wall? RC.
11. Extend downspout boot to original configuration to fill void in plaster.
12. Provide metal spacers at hand railing brackets through EIFS; tighten all bolts securely.
13. Underside and back side of handrails and guardrails are not painted thoroughly; railing is not spray
painted as specified.
14. Handrail and guardrail not fabricated per Drawings and shop drawings were not descriptive. NRC.
15. Patch broken concrete at handrail base plates, remove primer and paint from concrete.
16. Terminate sealarrt expansion joints in walks and ramp better, remove loose concrete, dirt in joint;
re-apply sealant.
17. Remove paint, primer, and weld bums from brick and EIFS.
18. Tree was not removed at northeast comer of 1926 Courthouse. RC.
19. Could not access and check exterior of second floor storefront.
WEST RAMP
1. Clean all brick, EIFS, walks, sealant joints, grounds, and control joints on Annex. Clean 1926 Court-
house walls, windows and doors soiled by this Contractor from roofing, concrete, masonry work, includ-
ing, but not limited to, lobby walls and foundations, windows, doors, roofing tar from brick, window sills,
walks, grounds, etc.
2. Concrete wall under ramp needs better rub job and cleaning.
3. Remove tape and old sealant from 1926 court house walls.
Exterior Courthouse & Mnex Phase 3 -Substantial Completion Corrections List -first Issue -Page 4 of 9
4. Provide bronze /rubber floor stop.
5. Paint existing post at 1926 court house wall at storefront; replace sealant.
6. Where is expansion joint at retaining wall? RC.
7. Extend downspout boot to original configuration to fill void in plaster.
8. Provide metal spacers at hand railing brackets through EIFS; tighten all bolts securely.
9. Underside and back side of handrails and guardrails are not painted thoroughly; railing is not all
spray painted as specified.
10. Handrail and guardrail not fabricated per Drawings and shop drawings were not descriptive. NRC.
11. Patch broken concrete at handrail base plates, remove primer and paint from concrete.
12. Terminate sealant expansion joints in walks and ramp better, remove loose concrete in joint; re-
apply sealant.
13. Remove paint, burns, and primer from brick and EIFS.
14. Paint lacks semi-gloss sheen near transformer; repaint.
15. Clean and repaint EIFS bottom band.
16. Provide water proofing coating at concrete decking above tunnel.
17. Touch-up bottom of door 79.
18. Replace sealant which stuck to foot mat used as cover to protect wet sealant.
19. Sand bottom of column to remove grit in paint, ease sharp edges of square base, prime and re-
paint
20. Remove asphalt and mortar from brick beside marble.
21. Clean marble.
22. Clean caulk off window lintel at North West comer of First floor 1926 Courthouse.
23. Fill horizontal band joint at removed window head with matching sealant or mortar.
24. Could not access and check exterior of second floor storefront.
STORM SUMP CONTROL PANEL
1. Use sealant to close side knock-out that has been partially opened; touch-up paint.
2. Paint final coat of paint on control panel to cover show-through.
3. Touch-up concrete ledge below control panel.
4. Provide warning light of different color (white strobe or blue) on sump panel face as indicated to
match (size and intensity of) existing sanitary sump warning IigM; Owner will provide bell alarm.
EXTERIOR DOORS
X16
1. Remove paint runs at head from interior painting.
59
1. Provide and screws at fresh air intake grill.
2. Clean auxiliary drain line and provide escutcheon in sealant.
3. Touch-up lintel paint holidays.
4. Point missing mortar at hinge side.
5. Remove excess sealant from door glass and frame.
6. Paint where door dragging has scratched door and frame; verify that door no longer drags; touch-up
paint on door.
7. Clean hardware, remove paint from hardware to remain; replace damaged hardwareand thresholds.
8. Trim wall flashing, clean brick.
9. Provide escutcheon plates at all pipe penetrations of plaster soffits.
DR60
1. Clean tape and paint off hardware.
2. Provide all screws in fresh air intake grill.
3. Added sloppy expansion joints in brick comers were not on Contract Documents. NRC
Exterior Courthouse & Annex Phase 3 - Sutetantial Completion Corrections List -First Issue -Page 5 of 9
EXTERIOR OF WOOD WINDOWS General Notes apply to all wood windows. By specific reference to
the following window numbers, it is indicated the additional or exceptional requirements for specific
windows. Reference Window Numbers assigned for the purpose of this Inspection on the attached
partial elevation drawings. Re: General Notes, plus:
WDW 1 Paint raw wood showing at left hand jamb and sill; need sealant and paint at bottom of brick
molding and window sill.
WDW 3 Point hole in mortar at jamb. Remove sealant on glass and muntins; repair cuts in paint and
wood from knife trimming while window was closed.
WDW 4 Point hole in mortar at jamb.
WDW 5 Touch-up paint on jamb and sill.
WDW 6 Clean mortar and paint off brick.
WDW 9 Note crack in sill (photo).
WDW 10 Paint holidays on sill, remove duct tape residue and repaint.
WDW 11 Sealant at jamb and sash.
WDW 12 Sealant at right jamb.
WDW 14 Sealant at right jamb.
WDW 15 Clean brick sill.
WDW 16	Sealant at left hand jamb.
WDW 17	Clean paint off brick.
WDW 18	Patch scaffolding tie hole on left jamb.
WDW 19	Clean light brick to the right.
WDW 20	Provide sealant and paint hole at left jamb.
WDW 22	Touch-up paint on jamb and sill.
WDW 23	Remove mortar on right jamb on brick.
WDW 24	Point missing mortar on right hand side on brick.
WDW 25 Fill hole.
WDW 26 Clean paint off brick.
WDW 27 Clean left hand brick jamb.
WDW 28 Clean brick sill and below sill.
WDW 29 Clean mortar and paint off brick sill.
WDW 30 Clean mortar off brick.
WDW 31 Clean blue and window paint off left hand EIFS pediment, also on sill.
WDW 33 Primer still showing; paint final coat.
WDW 37 Edge sealant crooked.
WDW 39 Remove paint on glass.
WDW 40 Remove duct tape residue, repaint.
WDW 41 Point sill at less than minimum joints, left hand upper comer, remove uneven mortar at lintel.
WDW 42 Remove paint trom brick sill, primer showing on both jambs and silt-paint.
WDW 43 Trim back excess sealant and rework.
WDW 44 Primer still showing through paint.
WDW 45 Point right hand jamb at head, control joint to left has gap in sealant; repair.
WDW 46 Point sill.
WDW 47 Clean paint from brick sill.
WDW 48 Primer still showing; final coat of paint.
WDW 49 Remove nails from brick jambs, remove scaffold tie wire and point-up.
WDW 50 Repair holes in sealant.
WDW 52 Point left sill.
WDW 53 Remove nails in brick jambs.
WDW 54 Clean mortar and paint from sill, point at right hand jamb at light brick.
Exterior Courthouse & Mnex Phase 3 -Substantial Completion Corrections List - Fiwt Issue -Page 7 of 9
lecturer for base flashing at existing penthouse walls being less than 8."
10. Remove trash.
11. Roof hatch is not spray painted inside and out with 2 properly applied coats; rushed coating and
lack of prepared surfaces will not be acceptable. Do not paint gasket..
12. Replace glass broken by this Contractor's work.
13. Keep workmen off galvalume roofing (damaged finish),
14. Provide ladder access to penthouse roof for workmen and inspection (not accessible -not done).
15. Sealant joints in parapet cast stone did not adhere; replace per manufacturer's recommendation.
16. Unnecessary soldered joints in flat seamed sloped roof are corroding. Why was this soldered.
Roofing should be replaced. RC.
AMENDMENT TO PRELIMINARY COMPLETION AND CORRECTIONS LIST -PHASE 3
SUBSTANTIAL COMPLETION INSPECTION -EXTERIOR COURTHOUSE & ANNEX
Preliminary List delivered via telephonic facsimile to Superintendent on April 11, 2001 in hand draft; this exact
form issued to Contractor April 11, 2001 replaces and supercedes previous issue
TO: Contractor -Stoddard Construction Co.
FROM: Architect -Michael N. Walker
April 11, 2001 -Amends (and the requirements aze in addition to) Inspection List named same as above, dated
April 3, 2001, and issued April 10, 2001, for Work which was inaccessible at previous Inspection.
ROOF OF SECOND FLOOR NORTH BRIDGE
1. Expansion joint cover has similar problem to main roof of Annex -soldered joints; clean, apply bond
breaker tape over joint and apply 1"wide minimum vaulted sealant over.
2. Seal open expansion joint in expansion joiriUcounter flashing on annex wall.
3. Clean roof; remove roofing marks off Courthouse wall.
ROOF OF FIRST FLOOR LOBBY
1. Apply dark sealant at open joint of storefronUmarble on east elevation; replace rusted screws at
storefront with matching specified corrosion-resistant fasteners.
2. Annex double type B window (56) lacks tight sealant joints around jambs.
3. East side: Clean sealant off Courthouse wall before applying fascia sealant; sealant is unevenly
worked into joint wider than indicated (1"); sealant {acks bond to plaster J-mold; backer rod is exposed
at bottom.
4. East Ramp by Door 76: remove tie wire from mortar; point joint.
5. Patch, touch-up crack in plaster fascia.
6. Clean over-spray off storefront both levels.
7. Clean roof.
WEST RAMP
1. Close opening in fascia sealanUstorefrontsiIl base at top against Annex wall.
2. Clean over-spray off storefront.
3. Paint top of Tiberglass column capital; sealant joint between column and plaster fascia.
4. Replace rusted screws at storefront with matching specified corrosion-resistant fasteners.
PENTHOUSE ROOF -Inspected - no correction items
flle:ke3ffnal ext02
Exterior Courthouse 8 Mrtex Phase 3 -Substantial ComplelWn Correcliorre List -First Issue -Page 9 of 9
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