ORDER NO ~703~
RE'P'ROVE PROF'OSRL / I'.EITH LON6NECN,ER RRCHITECTURRL SERVICES
WITH INCRERSE IN ALLDWRNCE FROM X480.@0 TO $960.Q~0.
On this the 14th day of May c001, upon motion made 6y
Commissioner Baldwin, seconded by Commissioner Letz, the
Co~ar•t unanimously approved by a vote of 4-0-0, to approve the
proposal from N.eith Longnecker• for• ar•chitectur•al services,
with the increase in the allowance from $480.00 to 5960.00.
and to br^ing the next part back on the next agenda.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: H.A. "Buster" Baldwin ft" ` OFFICE: Commissioners' Court
MEETING DATE: May 14, 2001 TIME PREFERRED:
SUBJECT: (PLEASE BE SPECIFIC)
Consider and discuss Keith Longnecker's proposal for architectural services to finish out the
lower level of the Kerr County Courthouse.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
Commissioner Pct. #1
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
AGREEMENT FOR ARCHITECTURAL SERVICES
Pursuant to Order No. 271~,~~- , R. Keith Longnecker, "Architect", was
hired as the Architect to draw floor plans, elevations, wall sections and details necessary
to complete the finish-out for those unfinished areas of the lower level of the Kerr County
Courthouse Annex, including creating the preliminary design and construction drawings
for the offices of the Kerr County Juvenile Probation Department and the comdor walls
leading to the exit doors at the west and north sides of the building.
Architect will:
A. Be reimbursed for any long distance telephone calls and other miscellaneous
items, at their actual cost.
B. Submit a monthly statement to Commissioners' Court For payment of
architectural services.
C. Be reimbursed for typing services at the Architect's actual cost, not to exceed
$10.00 per hour.
Drawings and services to be performed by Architect aze as follows:
A. Preliminary floor plan sketches showing office locations and arrangements.
B. An overall lower level floor plan showing the location of the Kerr County
Juvenile Probation Department offices and the exit corridors.
C. Complete construction drawings for the Kerr County Juvenile Probation
Department offices, including floor plans, elevations, a ceiling plan, wall
sections, door details, window and counter details HVAC and electrical
drawings and divisions and sections of specifications required for the different
components of work involved in the finish-out.
D. A cost estimate of all construction work, including professional fees, permits,
material costs and any subcontractor costs.
E, At the completion of the work, any operations and maintenance manuals and
"as-built" drawings will be provided to the Ken County Commissioners'
Court.
F. Prepare and approve Change Orders for Construction Manager to present to
Commissioners' Court when necessary.
G. Attend all construction meetings held by the contractors, and if necessary, call
for such meetings to solve any construction problems which may arise.
H. Participate in a final "punch list" of items to ensure the project has been
competed in a timely and professional manner.
I. Be present for the discussion of ail construction related items placed on the
Commissioners' Court agenda.
J. Perform any additional services which become necessary may be added to this
agreement by the Commissioners' Court.
K. Oversee compliance by the Architect, construction manager, contractors and
subcontractors with any governing codes or State of Texas requirements
Drawings will begin immediately upon acceptance of this proposal and upon
signature of a written agreement for architectural services by the Architect and the Kerr
County Commissioners' Court.
This agreement ends upon designation as "Final Completion" by Commissioners'
Court unless extended by Commissioners' Court.
Architectural fees:
A, Preliminary floor plan sketches $ 960.00
B. All other construction documents, including any bid forms
and other administrative services mentioned herein $2,520.00
C. Consulting engineering services $3,000.00
Total fees for Part One $6,480.00
The effective date of this agreement is '//~~~1 /~ , 2001 as referenced in
Court Order No. ,~ ~ ~'J,j ~ Work ˘e(~(irmed by Architect in preparing
construction plans and alternate office layout concepts for offices to be located in the
lower level of the courthouse annex prior to the approval and signing of this agreement
are to be paid at the rate as set out above, but in no event shall the total estimated lump
sum for the architectural services be exceeded without further agreement of the
Commissioners' Court.
Signed this ~~_ day of t/,,, ,~ ~ , 2001.

R: Keith Loiigtieciet:r
Architect
red Henn ce
Kerr County Judge
R. KEITH LONGNECKER ARCHITECT
1306 Lytle St.
Kerrville, Texas 78028
(830) 257-6033
Fax: (830) 792-6349
May 4, 2001
Commissioners' Court
Kerr County
700 Main St.
Kerrville TX 78028
Re: Kerr County Courthouse Finish-Out
of Annex Building Lower Level
Juvenile Probation Department Offices
PROPOSAL FOR
ARCHITECTURAL SERVICES
Architectural Design Services will consist of drawing floor plans, elevations, wall
sections, and details necessary to complete the finish-out for those unfinished areas of the
lower level of the Kerr County Courthouse Arutex.
These services will include the preliminary design and construction drawings for the
offices of the Kerr County Juvenile Probation Department, including the corridor walls
leading to the exit doors at the west and north sides of the building.
Drawings and services wilt be provided as follows:
1. Preliminary floor plan sketches showing office locations and arrangements.
2. An overall lower level floor plan showing the location of the Kerr County
Juvenile Probation Department offices and the exit corridors.
3. Complete construction drawings for the Kerr County Juvenile Probation
Department offices, including floor plans, elevations, a ceiling plan, wall sections, door
details, window and counter details, HVAC and electrical drawings, and divisions and
sections of specifications required for the different components or work involved in the
finish-otrt.
4. A cost estimate of all construction work, including professional fees, permits,
material costs, and any subcontractor costs.
5. At the completion of the work, any operations and maintenance manuals will
be provided, and as-built drawings.
The architectural fees will be as follows:
1. Preliminary floor plan sketches
$ 480.00
2. All other construction documents, including any bid forms
and other administrative services mentioned above 2,520.00
3. Consulting engineering services
Total Fees for Part One
3 000.00
$6,OOOA0
Drawings will begin irmnediately upon acceptance ofthis proposal, and upon signature,
by myself and the Kerr County Commissioners' Court, of a written agreement for
architectural services.
i
R. eit LorL'gnecker
R. KEITH LONGNECKER ARCHITECT
1306 Lytle St.
Kerrville, Texas 78028
(830) 257-6033
Faz: (830) 792-6349
May 4, 2001
Commissioners' Court
Kerr County
700 Main St.
Kerrville TX 78028
Re: Kerr County Courthouse Finish-Out
of Annex Building Lower Level
Juvenile Probation Department Offices
PROPOSAL FOR
CONSTRUCTION MANAGEMENT SERVICES
Construction management services will consist of the following:
1. Receiving all necessary bids from subcontractors and material suppliers.
2. Coordinating community service work with the Kerr County Sheriffs
Department and the Kerr County Maintenance Director.
3. Hiring or contracting with a foreman to work full time with the community
service personnel and to receive my interpretation of drawings and specifications.
4. Keeping accounts of all costs required to complete the work.
5. Setting up and maintaining communications by cell phone.
A construction office will not be necessary; however, it will be necessary to have a
"staging area" for construction materials and equipment. The construction management
services will inchide the observation, control, and inventory of the staging area.
The fee for the above-mentioned construction management services will be based on
$40.00 per hour, with a total estimated lump sum fee of $3,920.00.
The construction management work can begin immediately after architectural and
engineering documents are complete and accepted by the Kerr County Commissioners'
Cour[.
R. Keith Long ker
COST ESTIMATE OR BUDGET BREAKDOWN
FOR THE JUVENILE PROBATION DEPARTMENT OFFICES
Total Fees for Architectural and Engineering Services
Construction Management Services
Conhacted Foreman
Subcontractors and Materials costs
Total Cost of Project
Possible Contingency
Possible Total Cost of Project
$ 6,000.00
3,920.00
4, 800.00
40 3
$55,658.00
4.000.00
$59,658.00