(~raD~:l~ No. ~~m~;a~ ~ap'F'ROV~I_ 'I(J CI-IRNGE F'f~P.l"--'I':[.NE: RECFI='TION7:S'T F'USITIOtd TO fa F'LILL_.--T:[hIE FiEC~F'TIONIST F'OH:[TI(JN i:N l'i-ii. SHEi3Ii~=F' i DIPi~RTM~_NT On tt-~is the c9th drry of Ma.y ',='~k~19 upon rtint:iorr made tay Cummissioner• Gr•if'fin, sec~rrded 6y Commissiuner• P;aldwir~ the C;oi.,rr•t unanimously approved by a vote of 4-0-0, r._ha.rry:i.nr~ tl-re par~~t--ti.me r•ec.ep~tiarris'L- pos:i.~F,ion aL- tFre ~~it~reriff''s Department 'L-o a 'F.-rll-time recept:ir+nist pOSltli3ilq arru_i adul:at ttie .jut, descr•i.pt;:i.on wl-richr :i.s part; rf u~_rr buar~d laooh. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: W.R HIerholzer OFFICE: Kerr Counri Sheriffs Office MEETING DATE: Mav 29, 2001 TIME PREFERRED: ^ SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss changing part time receptionist position to full time receptionist. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: W.R. HIerholzer -- 3 minutes Time for submitting this request for Court to assure that the matter is posted in aaordatrce with Title 5, Chapter 551 and 552, Govemmem Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds your request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. DATE: May 29, 2001 TO: Kerr County Judge Fred Henneke and Kerr County Commissioners' Court FROM: Sheriff W.R. Hierholzer RE: Changing part time receptionist position to full time receptionist position Consider and discuss changing part time receptionist position to full time receptionist position without fund adjustments. Affected budget lines would not have to be adjusted to make this change. Step/grade would be 12/1, $17,092 annual. Kerr County Texas Job Description Job title: Department: Reports To: FLSA Status: Prepared By: Prepared Date: Approved By: Approved Date: Receptionist Sheriffs Department Warcants Sergeant and/or County Sheriff Nonexempt Nash & Co. June 2000 SUMMARY Provides efficient receptionist and clerical services to the Sheriff s Department by performing the following duties. ESSENTIAL DUTIES AND RESPONSIBII.ITIESinelude the following. This list is intended to be illustrative and does not represent an exhaustive list of duties and responsibilities. Other duties may be assigned. Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Takes and delivers messages when appropriate personnel are unavailable. Answers questions about organization and provides callers with address, directions, and other information. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Monitors visitor access and issues passes when required. Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes. Makes copies of fax cover sheets, memos, correspondence, reports and other documents. Performs other clerical duties as needed, such as light typing, filing, photocopying, and collating. Performs related duties as required. Receptionist (continued) SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge of: Correct business English, spelling and arithmetic Modern office equipment such as computers, fax machines, copiers, etc Departmental policies and procedures Public contact techniques Ability to: Answer telephone calls and forward to proper extension or take accurate messages Type accurately at a speed of at least 40 words per minute Establish and maintain effective working relationships with co-workers, employees in other departments and outside agencies Deal effectively with the public Understand and follow oral and written instructions, and to request clarification when needed EDUCATION and/or EXPERIENCE --~ High school diploma or general education degree (GED); one year related experience and/or training preferred; or equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one situations. MATHEMATICAL SKILLS Ability to add and subtract two digit numbers and to multiply and divide. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY Ability to apply common sense understanding to carry out simple one-or two-step instructions. Ability to deal with standardized situations with only occasional or no variables. CERTIFICATES, LICENSES, REGISTRATIONS None required. Receptionist (continued) .~• PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is requved to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. WORK ENVIRONMEIVT_ The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee works in inside environmental conditions. The noise level in the work environment is usually quiet. r"~