COMMISSIONERS' COURT AGENDA REQUEST PLEASE FCIRNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Fred He MEETING DATE: May 2 , 2001 SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss authorizing negotiation for the joint acquisition and operation of Kerrville- Schreiner State Park with City of Kerrville. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: OFFICE: County Judge TIME PREFERRED: County Judge ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towards you request being addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Conunissioners' Court. EXECUTNE SiJNIMARY KERRVll.LE STATE PARK TRANSFER 2001 House Bill 2108 has created an opportunity for local governments to transfer certain state parks to be managed outside of the state park system. This bill also appropriated an additional two million dollars ($2,000,000) in the Texas Recreation and Parks account each year of the 2000- 2001 biennium to facilitate transfer of these parks. This grant made available through HB 2108 may be used for "operation and maintenance" of parks and recreational areas which are transferred. Terms of these grants will be negotiable with an appropriate time period determined by the Parks and Wildlife Commission as necessary to effect the official transfer of the park. Grant funds may be used for site improvements, initial operating expenses or other costs associated with preparing [he site for transfer. Currently there remains approximately nine hundred thousand dollars ($900,000) in this account. Staff has investigated the current operation of the Kerrville State Park and has these comments. The park, as operated udder the current state pazks system and fee structure, has operated at a net profit of: 1995 $ 54,565 1996 $ 44,497 1997 $ 22,952 1998 $ 37,854 1999 $114,160 2000 $ 27,402 2001 ($ 44,462) Loss as of 3`d Quarter These figures reflect only revenue versus daily operating expenscs. They do not include any capital expenditures such as vehicles, equipment, major repairs, etc. Nor do they include personnel expenditures such as insurance, fringe benefits, etc. TXDOT provides the road maintenance, which is also not reflected in these figures. The regional office pointed out that the only recent capital improvements were a large playground funded by the "friends of the park" and the tying in of the sewer to city service ($140,000) which is currently being done. Only the river side of the park is being tied in and some water tank repairs have been made ($23,000). -1- EXECUTIVE SUMMARY KERRVILLE STATE PARK TRANSFER - 2001 The park's list of major repairs needed includes these items as "scope in progress". ADA improvements to Recreation Hall and group dining hall $ 50,000 Water system renovation $240,000 Abandon 30 septic tanks on south side of highway and connect to city sewer $516,000 Boat ramp and bulkhead repair $ 20,000 It includes these items as "not yet on schedule". Road repairs and reseal by TXDOT $ 0 Additional restroom near day use playground $277,000 Upgrade 23 screened shelters $266,000 Replace fence along boundary Unknown • The park is currently operated by eight paid employees with a personnel budget of $185,655. This figure does not include workers comp, insurance, social security, fringe benefits, etc. Volunteers contribute between 8,000 and 10,000 hours annually to the operation and maintenance of the park. Some do this in return for free R.V. spaces while at the park. The paid staff includes one each Park Manager III, Park Manager I, Ranger IV, Ranger III (utility operator), Ranger II, and Ranger I. In the office are one each Administrative Tech II and an Accounting Clerk II. A small number of hourly staff and volunteers assist when available. If the City of Kerrville Parks and Recreation Department assumed operation at the existing level, this would be a proposed personnel budget includin all fringe benefits: Superintendent (one) $ 47,000 Crew Leader (one) 38,000 Maintenance workers at $29,000 each (four) 116,000 Office staff at $25,000 each (three) 75.000 Total $276,000 It would be desirable to continue the massive volunteer staff and reduce permanent staff if possible. -2- EXECUTIVE SUMMARY KERRVII.LE STATE PARK TRANSFER - 2001 It is negotiable as to whether the maintenance equipment and vehicles will stay with the park. If they do not, capital costs for these include: Vehicles (four) Tractor Mowers (two) ZTR Mowers (two) Weedeaters, Hand Tools, etc. Supplies and Materials Maintenance and Repair Miscellaneous Services $ 80,000 40,000 14,000 5.000 Total $139,000 $ 31,000 50,000 18 000 Total $ 99,000* *Does not include road maintenance CONCLUSION: If City of Kerrville assumed operation and maintenance of Kerrville Schreiner State Park: Projected Annual Ex ense Budeet Personnel $276,000* Supplies, Materials, Repairs 99,000** Total $375,000 2000 Revenues Collected by the State, Less TCP 307 679 Potential Deficit ($ 67,321) * Does not include Police Protection **Does not include road maintenance -3- EXECUTIVE SUMMARY KERRVii .T .F STATE PARK TRANSFER - 2001 Potential Coital Outlay Vehicles and Equipment $ 139,000 ADA Rec. Hall, Dining Hall 50,000 Water System Renovations 240,000 Connect South Side to Sewer 516,000 ADA Restroom Renovation 40,000 Boat Ramp Repair 20,000 Additional Restroom 277,000 Upgrade Shelters 266.000 Total $1,548,000 Available in Funding According to State Regional Office 900 000 Difference ($ 648,000)* *This capital outlay does not include any additional full hook-ups • Potential revenue enhancers include upgrading the shelters, additional R.V. full hook-ups, two onsite residences converted to overnight rentals. (Full hook-ups for R.V.s and the one existing cabin are at a premium.) Should a decision be made to pursue this transfer, speed is of the essence. HB 2108 expires in August 2001. The next step would be to notify the Parks and Wildlife Regional office here in Kerrville and to begin negotiations with Mr. Walter D. Dabney, Director, State Parks Division in Austin. Additionally, we would need some assurance from the EIC for funding to cover potential capital improvements associated with the acquisition. DK:jI 5/16/01 -4-