1 2 3 9 5 6 7 8 9 10 11 12 13 .-. 14 15 16 17 18 19 20 21 22 23 29 M 25 1 ~., 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 2 I N D E X July 23, 2001 PAGE --- Commissioners Comments 3 1.1 Pay Bills <~7]/~ 6 1 .2 Budget Amendments ~' //(p - 7/.3 ~ g 1.3 Late Bills ~~~~,j -~~~3 ~ 25 1.4 Approve and Accept Monthly Reportsa~3 ~ 3 C~j 2g 2.6 Hiring FCS Agent for Kerr County Extension 29 a7/~~ 2.11 Approval of revised Airport Disadvantaged Business Program ~?'7/~~ 36 2.1 Variance to revision of plat to change number ~ ~/~ of Lot 97A to 97C in Falling Water Subdivision 37 ~~2) 2.2 Approve name changes for privately maintained 39 roads in accordance with 911 guidelinesa' /~-fa {-e2.~ 2.7 Discuss procedure for notification of law enforcement, emergency service agencies, and' ~r~ 3 postal officials regarding road name changes 91 64 2.4 Request from Kerr County Fire Prevention District Number 1 for year-end audit by County Auditor 65 2.5 Accept draft of FY 2002 form for volunteer fire department contracts, set workshop on samea `~~~ ~ 66 2.8 Adopt resolution commending Commissioner Baldwin for his efforts on behalf of South Texas Judges & Commissioners Association a~ ~<{ ~ 69 2.9 Discuss special workshop session July 26, 2001, for examining alternatives to Hill Country Youth Exhibit Center Master Plan o?~/ ~ 1 72 2.10 Approve subscription to TAC Salary Survey, ~ approve budget amendment to fund samea ~/~ ~ 75 2.12 Reappointment of Dr. Sam Junkin as Kerr County member of the Hill Country Community MHMR Center Board of Trustees ~']/~/ 79 --- Recessed until 4 p.m, gl 3 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 On Monday, July 23, 2001, at 9:00 a.m., a special meeting of the Kerr County Commissioners Court was held in the Commissioners' Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S JUDGE HENNEKE: It is 9 o'clock a.m. on Monday, July 23rd, Year 2001. We will call to order this regular special session of the Kerr County Commissioners Court. Commissioner Griffin, I believe you have the honors this morning. COMMISSIONER GRIFFIN: Yes. If you'll join me, please, in a moment of silence, each in our own heart, each in our own minds, to seek the wisdom and guidance for the task ahead. (Moment of silence and pledge of allegiance.) JUDGE HENNEKE: Thank you. At this time, any citizen wishing to address the Court on an item not listed on the regular agenda may come forth and do so. Is there any citizen who'd like to address the Court on an item not listed on the regular agenda? Seeing none, we will start with the Commissioners' comments. Commissioner Griffin? COMMISSIONER GRIFFIN: Yes. Just wanted to say a little bit of something about the Beaumont conference, South Texas Judges and Commissioners. I think our great Commissioner Baldwin had a -- had a great time, bunch of 4 1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 neat people, and I want to thank him and the other members of the Court who were able to attend. It was a good time. JUDGE HENNEKE: Thank you. Commissioner Baldwin? COMMISSIONER BALDWIN: I don't have any comments. I have a question. How'd the baseball team do? COMMISSIONER LETZ: We'll get to that. COMMISSIONER BALDWIN: Thank you. Thank you for allowing me to speak this morning. (Laughter.) JUDGE HENNEKE: Commissioner Baldwin -- I mean Commissioner Williams. COMMISSIONER WILLIAMS: Just want to express condolences to Ruth Priest on the death of her daughter. Ruth, of course, as you know, is a longtime resident of Kerr county, serves on -- as the chair of the Airport Board; been a friend of this Court for many, many years. We express our condolences to her. JUDGE HENNEKE: Yes. Commissioner Letz? COMMISSIONER LETZ: Baseball. JUDGE HENNEKE: The sports report. COMMISSIONER LETZ: The major league 11- and 12-year-old boys came back from a deficit in the first game, 18-to-3, won two games Saturday night, and are playing in the championship game tonight in Fredericksburg. And, if 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 they win that, they'll be going to the state tournament -- I take it back. They have to win twice, I think; they have to win tonight and I presume tomorrow night. But, they're playing New Braunfels in the sectional tournament. Nine and 10-year-olds had a good run, but they got beat in the zone -- or the district championship game; lost to Liberty Hill, I believe. But, also, on that note, a lot of volunteers in the city of Ingram and also city of Kerrville with regards to Little League programs really did a great job, put on two great district tournaments. Nine and 10-year-old tournament was in Ingram. Eleven and 12-year-old tournament was in Kerrville. Really nice to see a lot of adults get involved in working with the kids, and its kind of a highlight of the baseball season for me to see that happen. JUDGE HENNEKE: Well, I would certainly add to that. As a former tournament director of the one in Ingram, there's a lot of work that goes on in putting one of those on. It's an excellent opportunity to showcase the facilities that we have here in Kerr County. Several reminders of opportunities. We have the public hearing at 4 o'clock this afternoon on redistricting, which I know you are all aware of, and our budget workshops begin tomorrow afternoon at 1:30. We'll be discussing this morning the possibility of a workshop on the Hill Country Youth 6 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 Exhibition Center for Thursday morning at 10:00, and also, the City Council has requested that we have a joint meeting with them next Tuesday at noon for the purpose of discussing City/County projects and perhaps revising some of the ways in which the those projects are administered and handled. It's a good opportunity for us. It's something we really need to do on a regular basis. So, that's tentatively scheduled for next Tuesday, July 31st, at noon, at a place yet to be determined. COMMISSIONER BALDWIN: Of course, the City's buying. JUDGE HENNEKE: I think Megan's buying. Is that right, Megan? (Laughter.) MS. CAFFALL: Stock market's been good. COMMISSIONER GRIFFIN: That will be posted so we can all -- JUDGE HENNEKE: That will definitely be a posted meeting. There's no way to avoid that. COMMISSIONER GRIFFIN: Okay. JUDGE HENNEKE: It's a long week ahead of us, and we need to set in and get the job done, and we'll move through the important budget work that we do. So, without any further ado, let's get after it. Tommy, do we have some bills to pay'? Anyone have any questions or comments about 7 I 2 3 9 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 the bills as presented? COMMISSIONER BALDWIN: I have one. JUDGE HENNEKE: All right, sir. COMMISSIONER BALDWIN: On Page 5, the very top one, where is -- I looked the bill up, and it's a bill that doesn't have any description on there of where the thing is or who ordered it or who approved it. It's simply an invoice mailed to "Mr. Johny," J-o-h-n-y. Just wondering. Is that -- MR. TOMLINSON: I'm not sure what it is. I can find out. COMMISSIONER BALDWIN: We don't have a Mr. Johny, I don't think. MR. TOMLINSON: Is Glenn in the courtroom? JUDGE HENNEKE: No. MR. TOMLINSON: It's in his budget. JUDGE HENNEKE: It's out of Glenn's -- MR. TOMLINSON: Glenn Holekamp's budget. COMMISSIONER BALDWIN: Oh, Glenn took the place of Mr. Johny. That's what -- okay. I'll ask Glenn where the refrigerator is. I -- you didn't get one, did you, Bi11? COMMISSIONER WILLIAMS: No. JUDGE HENNEKE: Any other questions about the bills as presented? 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 COMMISSIONER GRIFFIN: Move we pay the bills. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Do you want to hold on that one, Commissioner Baldwin? (Commissioner Baldwin shook his head.) JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court authorize payment of the bills as presented and recommended by the Auditor. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. I think we may have a budget amendment or two. Budget Amendment Number 1 relates to the County Auditor's office. MR. '1'OMLINSON: I have a bill for $89.19, with $2.14 in that line item, so I'm asking to transfer $7.50 from Bonds, $112.50 from Employee Training. COMMISSIONER BALDWIN: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 1 for the County Auditor. Any further questions or comments? If not, all in 9 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Request Number 2 is Nondepartmental. MR. TOMLINSON: Okay. This is a transfer to pay for the training manuals for the Sheriff's Office, and the Court agreed to pay this from Contingency, so I need to transfer this $1,790.83 from Worker's Comp to Commissioners -- to Nondepartmental Contingency. COMMISSIONER GRIFFIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 2, Nondepartmental. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Excuse me. If you'll remember, we had a -- we had a budget amendment last court or -- about worker's comp -- or I mean the one before. At 10 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 that time, I had -- I'd forgotten that -- that the County had not been reimbursed by the Detention Facility for their worker's comp, and so there was -- there was almost $12,000 that -- that the County was reimbursed for worker's comp. So, that changed the picture as far as worker's comp goes. COMMISSIONER GRIFFIN: Great. JUDGE HENNEKE: Number 3 also relates to Nondepartmental. MR. TOMLINSON: Okay. I have bills totaling $6,690 for inquests. We're anticipating more than that for the remainder of the year. So, what we're doing is requesting $700 from the Independent Audit line item and $9,505.17 from Worker's Comp to -- to hopefully make the year for -- in that budget line item. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that Court approve Budget Amendment Number 3, Nondepartmental. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: A11 opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 4 is 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 for County Court at Law. MR. TOMLINSON: Okay. This -- this amendment is to anticipate budget needs for the remainder of the year for Court-appointed attorneys in that budget. And we're asking that we transfer $100 from Computer Hardware and $750 from Conferences in that budget. COMMISSIONER GRIFFIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 4 for the County Court at Law. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Okay. This is for -- Number 5 is for the 216th District Court, and we have bills totaling $1,685 for the court-appointed attorneys. We're trarrsferring $1,660 from the 198th court to the 216th court. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve 12 1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 Budget Amendment Request Number 5 for the 216th District Court. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 6 is for the District Clerk. MR. TOMLINSON: The Clerk has requested transfer of $190 from Machine Repairs to Maintenance Contracts. COMMISSIONER WILLIAMS: So moved. COMMISSIONER LETZ: Second. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 6 for the District Clerk. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 7 is for the Law Library. COMMISSIONER BALDWIN: So moved. Got to be ~~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2 1 22 23 29 25 quick to get these guys, I'm telling you. JUDGE HENNEKE: Number 7? MR. TOMLINSON: Okay. All right. We have -- I have a bill for $8,960.43 for -- for books in the Law Library. There's $3,421 remaining. We need to -- we need to use $5,539.30 from Surplus Funds in -- in the Law Library fund. COMMISSIONER GRIFFIN: Those are the surplus funds that are generated by the Law Library? MR. TOMLINSON: That's correct. COMMISSIONER GRIFFIN: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court approve Budget Amendment Request Number 7 for the Law Library, to declare an emergency and take $5,539.30 from the Fund 18, Surplus. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 8 is for the Ag Barn facility. MR. TOMLINSON: Okay. This is in anticipation of -- of transferring funds to -- for the 14 1 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 telephone line item in the Ag Barn facility, transferring $375 from Major Repairs to Telephone line item. COMMISSIONER WILLIAMS: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 8 for the Ag Barn facility. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Number 9 is for Constable Precinct 3. MR. 'i'OMLINSON: This amendment requires a -- a hand check, because there's -- I'm treating this as a late bill, and it's transferring $7.38 from Postage and $42.62 from Office Supplies into the Training line item for Constable Precinct 3. And, I have a bill from Angel Garza for $50, and it's for reimbursement for training. COMMISSIONER LETZ: He didn't have any money allocated for training or conferences? MR. TOMLINSON: No. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. 15 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 9 for Constable Precinct 3, and authorize a hand check in the amount of $50 payable to Angel Garza for reimbursement of training school expenses. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 10 is for Juvenile Probation. MR. TOMLINSON: I left this open for discussion by the Court. I think the Judge can help with this, but we -- we have a bill for alternate housing for $10,458. This is on the average -- averages about what we -- what the monthly expense is for that, for housing for juveniles. So, we have July, August, and September billings Lo -- to -- that we still have to pay for. So, I can -- I can go through the budget and -- and take moneys from -- from wherever I can find it to do this, or we can increase the budget by -- by this amount. We can do it this time or we can go ahead and anticipate the needs for -- for that expense through September. COMMISSIONER LETZ: My preference would be to lF 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 find the money in the budget. I see on the next one, there's still a bunch of money in Radio Equipment, and since that was a -- MR. TOMLINSON: If that's not a problem for the Court, I mean, we can do that. COMMISSIONER BALDWIN: That's my preference also. JUDGE HENNEKE: All right. MR. TOMLINSON: Just -- we'll just assume that that's what this is, then, for this -- for this amendment. JUDGE HENNEKE: Which is -- this amount's for this time? MR. TOMLINSON: Yes, for this time. JUDGE HENNEKE: To come from the radio project? MR. TOMLINSON: We'll do another one for -- COMMISSIONER WILLIAMS: There'll be another one of the same amount coming up? MR. TOMLINSON: Well, approximately the same amount. COMMISSIONER BALDWIN: Let me ask a question. alternate housing, that's out-of-this-county housing? JUDGE HENNEKE: Well, that's any housing that we k-lave to pay for, which can be the Juvenile Detention ~~ i L 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 Facility, it can be boot camp, it can be -- you know -- MR. TOMLINSON: Many places. JUDGE HENNEKE: -- anyplace where we have to pay for the services, housing services. COMMISSIONER BALDWIN: Some of it is out of the county? JUDGE HENNEKE: Some of it is out of the county. COMMISSIONER BALDWIN: And you send -- you send those out of the county because we're full? Or because there is a specific type of treatment in other areas? JUDGE HENNEKE: It's a specific type of treatment. You know, we send them to boot camp because, you know, we're trying to get them straightened out and get some discipline in their lives, and they don't need a long-term program out here. We may find a -- a specific drug treatment program at -- that suits the needs of the child better somewhere else. It may be just a situation where they rreed to be removed from the home, and we can find a place for them that's more suitable than out here at a full-time lockup. We send a lot of them to the Waco Home for Boys and places like that, where its more of a residential place than it is a lockup. We have to tailor the program to the needs of the child. COMMISSIONER GRIFFIN: Was that a motion? I 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 mean, did we get a motion to do what -- JUDGE HENNEKE: We haven't yet. COMMISSIONER GRIFFIN: I'll so move, then. COMMISSIONER LETZ: Second. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 10 and transfer funds from the Sheriff's Department Radio project to cover the shortfall in Alternate Housing. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 11 is for the County Jail and the Sheriff's Department. MR. TOMLINSON: Okay. This is a request from the Sheriff to transfer a total of $2,181.22 from the Radio Equipment line item, $209.65 for Uniforms in the Jail, $698.41 to Vehicle Maintenance in the Sheriff's Office, $415.49 for Postage in the Sheriff's Office, $200 to Employee Medical Exams in the Jail, $657.67 to Prisoner Medical in the Jail. COMMISSIONER WILLIAMS: So moved. COMMISSIONER GRIFFIN: Second. 19 1 2 3 4 5 6 7 8 9 10 it 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court approve Budget Amendment Number 11 for the County Jail and Sheriff's Department. Any further questions or comments? If not -- COMMISSIONER WILLIAMS: We'd have been in a tight spot if we didn't have that Radio fund that didn't get expended this year. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 12 is for the 216th and 198th District Courts. MR. TOMLINSON: Okay. This request is to Lransfer $29.88 from Special Trials from the 198th budget to Special Trials in the 216th budget. I do have -- I do have a -- a late bill with this that I need a hand check for, and it's payable to Carrie Whitt for $29.88, and it's for reimbursement of travel to -- to Boerne, or to Kendall County for a trial. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, zo 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 second by Commissioner Baldwin, that the Court approve Budget Amendment Request Number 12 for the 216th and 198th District Court, and authorize a hand check in the amount of $29.88 payable to Carrie Whitt for reimbursement for travel expenses. COMMISSIONER BALDWIN: Judge, you'll have to forgive us. That large number kind of confused us there for a minute. JUDGE HENNEKE: Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 13 is for the County Clerk's office. MR. TOMLINSON: Okay. This is a transfer from Deputy Salaries to Overtime of $95.52. It's a request by the Clerk. Actually, it's to pay for comp time for an employee that had -- was terminated. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 13 for the County Clerk's office. Any further questions or comments? If not, all in 21 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2~ favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 14 is for Commissioners Court. MR. TOMLINSON: Okay. This transfer is -- is $250.01 from Capital Outlay to Notices, and this is for the notices done by -- by the Clerk's office for replats, I believe it is. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. I JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 14 for the Commissioners Court. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 15 is for the County Court at Law. MR. TOMLINSON: Okay. This amendment is to pay for a -- to replace a monitor in the County Court at Law office. So, we're transferring $187.26 from Capital Outlay 2z 1 2 3 4 5 6 7 8 9 10 I1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 in Nondepartmental to Computer Hardware in the County Court at Law budget. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Baldwin, that the Court approve Budget Amendment Request Number 15 for County Court at Law. Any further questions or comments? COMMISSIONER BALDWIN: Has the hardware already been purchased? MR. TOMLINSON: I'm sure it has. JUDGE HENNEKE: Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 16 is for J.P. Precinct 1. MR. TOMLINSON: Okay. This is a transfer from J.P. 1 to transfer $41.91 from Books, Publications, and Dues to Computer Supplies. COMMISSIONER GRIFFIN: So moved. COMMISSIONER LETZ: So moved -- second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Budget Amendment Request Number 16 for J.P. Precinct 1. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 17 is for Road and Bridge. MR. TOMLINSON: Okay. This transfer is for anticipated telephone bills for the remainder of the year. We're transferring $1,069 from Contract Fees to Telephone line item. COMMISSIONER BALDWIN: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 17 for Road and Bridge Department. Any further questions or comments? If not all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Number 18 is for County Court at Law. MR. TOMLINSON: Okay. This item is out of 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 24 the Jury Fund. We're transferring $114.50 out of Board for Jurors out of the 216th court into the Special Court Reporter line item in the County Court at Law budget. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 18 for the County Court at Law and 216th District Court jury funds. Any further questions or comments? If not, all in -- COMMISSIONER BALDWIN: I have a question. Special court reporter? Why do we have a special court reporter'? MR. TOMLINSON: When the -- when the regular court reporter's not available, I guess. I assume. It's from South Texas Court Reporters, Inc., out of San Antonio. COMMISSIONER BALDWIN: Okay. Hopefully we'll look at that in the budget process, visit about it. JUllGE HENNEKE: Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Number 19 is for County Court at Law and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 25 Nondepartmental. MR. TOMLINSON: Okay. This is -- this transfer is $881 from the Liability Insurance line item out of Nondepartmental to Court-Appointed Attorneys line item in the County Court at Law budget. COMMISSIONER WILLIAMS: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court approve Budget Amendment Request Number 19 for the County Court at Law. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Do we have any additional late bills? MR. TOMLINSON: Yes. First one is payable to the City of Kerrville, and it's for 13,171.59, and it's for reimbursement of Item 3, of the T-hangar project. COMMISSIONER GRIFFIN: So moved. JODGE HENNEKE: Do I have a second? COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court 26 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 authorize a hand check in the amount of $13,171.59 payable to City of Kerrville as reimbursement for expenses incurred in connection with the T-hangar project at the airport. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Okay. Next one is to Commissioner Williams. One is for $69.36. The other one is for $608.70, and it's for travel reimbursement. One trip to Austin, and then to Beaumont. COMMISSIONER BALDWIN: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Griffin, that the Court authorize hand checks in the amount of $69.36 and $608.70 payable to Commissioner Williams as reimbursement for travel and conference expenses. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. 27 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. TOMLINSON: The next one I need a hand check for, and it's payable to Cruise and Travel for $1,353.50, and it's for air travel to Hartford, Connecticut, to pick up a prisoner. COMMISSIONER BALDWIN: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Griffin, that the Court authorize a hand check in the amount of $1,353.50 payable to Cruise and Travel for travel expenses incurred in picking up a prisoner from Hartford, Connecticut. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Last one is to Wesley- Thompson Hardware, Inc. for $544, and it's for two digital entry systems for the jail. They're locks. And, I need a hand check for this also. COMMISSIONER GRIFFIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court 28 1 2 3 9 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 authorize a hand check in the amount of $594 payable to Wesley-Thompson Hardware as reimbursement for security equipment at the jail. Any further questions or comments? If not -- COMMISSIONER BALDWIN: It's good to have security things at the jail. JUDGE HENNEKE: It's good to have security at the jail. COMMISSIONER BALDWIN: It's a good thing. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Thank you. COMMISSIONER GRIFFIN: Is that a world's record for budget amendments? Close. COMMISSIONER LETZ: No, we haven't got there yet. I'm sure we will. COMMISSIONER BALDWIN: Two more months. JUDGE HENNEKE: At this time, I'd entertain a motion to approve and accept the monthly reports as presented. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. 29 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Baldwin, that the Court approve and accept the monthly reports as presented. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Okay. We've taken care of the major financial issues. Let's move to the consideration agenda. At this time, with the Court's indulgence, I'd like to start with Item Number 6, consider and discuss approval of hiring of F.C.S. Agent for Kerr County Extension. Eddie Holland. MR. HOLLAND: I'd like you to note that the Kerr County Extension Office didn't have any budget amendments or anything. (Laughter.) COMMISSIONER WILLIAMS: We noticed. MR. HOLLAND: Yes. Yes, it is my privilege and pleasure this morning to present Cheryl Mapston, our District Extension Director of Uvalde, and she's going to briny forth a candidate for the F.C.S. position of Kerr County. Cheryl? MS. MAPSTON: 't'hank you, Eddie. Good 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 morning, Judge, Commissioners. I'm pleased to be here this morning to bring forth a candidate for the County Extension Agent Family and Consumer Science position here in Kerr County, and I'd like to introduce her to you at this time. Would you please stand, Amy? This is Ms. Amy Chapman, and Amy is our -- our candidate for the position. I'd like to tell you just a little bit about Amy. She has a Bachelor's degree in science from University of Arizona in nutritional sciences with a minor in biochemistry. She has a Master's degree in nutrition from Texas A & M University in College Station. She has been teaching in College Station. She has taught both graduate and undergraduate courses in nutrition and directed studies. She has some -- she is a clinical -- a registered dietitian and a licensed dietitian, and she has some clinical experience with St. Joseph's Regional Health Center in Bryan, College Station. And she has also worked with the Dietetic Association as far as her affiliations go. A registered dietitian, a licensed dietitian, and she's also certified in nutrition sport dietitian, which is a little bit different. And, Amy has lots of leadership experience, and I won't go through each one of her credentials as far as that goes, but I would like to tell you about a very special honor that she just received. There are two of them, as a 1 .-. 2 3 9 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 .-~ 2 ,i 31 matter of fact. One of the honors is one of the 2001 fish camps at Texas A & M University was named after her, and that was voted on by the students -- the student body at Texas A & M. She's real proud of that. And then, also, in 2001, she was recognized as the Young Dietitian of the Year, which is a very prestigious award. Amy comes to us from a position as lecturer and program director of the combined Diabetic Internship Program at Texas A & M University in the Human Nutrition section of the Department of Animal Sciences, and she's been working with both Texas A & M University and also the V.A. in Temple, and Scott and White in Temple in training dietitians through the Texas A & M programs. So, it's my pleasure to bring her to you today, and I'd like to recommend the approval of Amy Chapman as Kerr County Extension Agent Family and Consumer Science at the currently budgeted salary and travel levels, effective August 1, 2001. Do you have any questions? Or -- JUDGE HENNEKE: Amy, come up and say something to us about yourself. MS. CHAPMAN: I'd like to emphasize that it's Young Dietitian of the Year. So, I'm just really excited about the opportunity to work here in the Extension. I just think it's really thrilling to go out and meet different members of the community and different leaders of the 32 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 community. I really enjoy education, and I have a lot of enthusiasm in whatever I do, so I'm really looking forward to the diversity that this position offers and just meeting a whole bunch of people and serving the citizens of Kerr County. JUDGE HENNEKE: Does any member of the Court have any questions for Ms. Chapman? COMMISSIONER LETZ: Welcome. COMMISSIONER GRIFFIN: Welcome. COMMISSIONER WILLIAMS: Welcome to Kerr County. COMMISSIONER GRIFFIN: We need a motion. I think if the Court will indulge an old Aggie, I think that I should make the -- COMMISSIONER BALDWIN: I agree. COMMISSIONER GRIFFIN: -- the motion that we certainly accept Amy for this position. And, we look forward to working with you. MS. CHAPMAN: Thank you very much. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve the hiring of Amy Chapman as the F.C.S. Agent for Kerr County Extension at the currently budgeted salary and travel allowance effective August 1st, Year 2001. Any questions or 33 1 2 3 9 5 6 7 8 9 10 11 12 13 14 1J 16 17 18 19 20 2 1 22 23 24 25 comments? The only question I have is whether we have exceeded the Aggie quotient for County employees or not. COMMISSIONER WILLIAMS: Getting dangerously close. JUDGE HENNEKE: Dangerously close. If there are no further questions, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) COMMISSIONER BALDWIN: Welcome. JUDGE HENNEKE: Welcome, Amy. We appreciate it, Eddie, thank you. And, Cheryl, it's always good to see you. MR. HOLLAND: Thank you. Just one quick comment and then we'll get out of here. I would like to invite the Court to the goat gathering meal tomorrow night. It will be around 5:00, 5:30, and we're having a -- we have I don't know how many people from different states. Around 300 people will be here, you know, in the Hill Country in Kerrville, and we're talking about a good Chamber of Commerce thing, because it's during -- this happens during the middle of the week, not on the weekend. But, they're having, like, 15 different stations, different types and styles oL meat prepared. So, I'd like to invite the Court 34 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 to come out tomorrow might and eat with us. JODGE HENNEKE: What time is that, again? MR. HOLLAND: 5:30. COMMISSIONER LETZ: Is all the meat goat? MR. HOLLAND: It's all goat. Different -- in different -- different recipes. And, you know, I'd like for you to come out and try that, but it will be very, very good. And we have -- if you haven't had your fill of goat meat, the next day we have the traditional goat barbecue on Wednesday. So -- but since you're so gracious in allowing us to use the facilities out there for many of the activities this week that we're having at the barns, the Kerr County Court -- we want to invite you to come out there and do that. And, also, some of you have mentioned about my presidency of the National Association of County Ag Agents. I do want to express my appreciation to the Commissioners Court for allowing me to -- to do this. It is quite an honor, and like I said, I will only be the third one from Texas ever in 87 years to, you know, serve as president. And it's -- it will start in two weeks when I am sworn in in Albuquerque, and then I'll have that year serving as president. But, thank y'all very much. And, also, we do have the -- Texas A & M has -- has issued a job application, and we have several applications on my desk out there, and Darrell Drumgold, the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 35 district counterpart to Cheryl, we're going to go through the applications. There is no cost to Kerr County whatsoever. They've agreed, whenever I was elected, to help us out, and so they are going to provide for 18 months a person to come in here on a part-time basis and help answer the phone calls and do things, you know, so we're going to go through the applications. The only think is I don't know when we're going to hire them, but it will be pretty soon. JUDGE HENNEKE: Excellent. Thank you very much, Eddie. We appreciate it. COMMISSIONER GRIFFIN: Thank you. COMMISSIONER BALDWIN: Eddie, you don't expect us to go out there and gather goats tomorrow? MR. HOLLAND: No, I want you to come out and eat. COMMISSIONER BALDWIN: All right. COMMISSIONER WILLIAMS: Eddie? One other little comment on this, Eddie. Since you're going to be serving up goat meat both Tuesday and Wednesday night, if the Court approves the agenda item setting up the workshop on `Phursday regarding alternatives to the Master Plan, Hill Country Youth Exhibit Center, we would welcome your participation. MR. HOLLAND: Okay. When are you going to meet? 36 ,--~ I 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER WILLIAMS: It's scheduled, pending Court approval, for 10 a.m. Thursday. MR. HOLLAND: Okay. We're still having -- I don't know where I -- what part of the agenda I'm on. You know, the program goes on till noon on Thursday. I'm not sure where I'll be. They may have me moderating a session. If it does not, I will try to be here for that. COMMISSIONER WILLIAMS: Thank you. MR. HOLLAND: Thank y'all. JUDGE HENNEKE: Thank you. Let's jump quickly to Item Number 11, if we can, gentlemen. Consider and discuss approval of revised Airport Disadvantaged Business Enterprise program. I see we have Megan Caffall here, our Airport Manager. Megan, anything you want to tell us about that? MS. CAFFALL: This is really just a formal adoption of our revised Airport Disadvantaged Business Enterprise program. This isn't a whole lot different; it just brings our current program up to date. And I just came to ask -- answer any questions, if y'all have any. JUDGE HENNEKE: Anyone have any questions? COMMISSIONER GRIFFIN: No. I would recommend that we -- or make a motion that we approve the revised Airport Disadvantaged Business Enterprise program document. COMMISSIONER WILLIAMS: Second. 37 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2c 2~ 2~ 2` JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Williams, that the Court approve the revised Airport Disadvantaged Business Enterprise program and authorize County Judge to sign same. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MS. CAFFALL: Thank you. COMMISSIONER GRIFFIN: Thank you, Megan. JUDGE HENNEKE: Go back to the start? Next item we'll take up is Item Number 1, consider a variance to revision of plat to change the number of 27A to -- 97A to 97C in Falling Water Subdivision, Precinct 3. COMMISSIONER LETZ: Quick comment on this. As I understand, this is just basically a typographical error. I really don't know that it's a revision of plat, but when I talked to Dale Crenwelge, the developer, on this, I didn't know what else -- how else we should proceed with this. To me, it just is a clerical error when we approved the final plat, but we need some sort of an action to change the plat. But, to me, it's not -- truly not a revision because we're not changing it; we're just correcting a 38 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2C 21 2c 2. 2~ 2` mistake. So -- MR. JOHNSTON: In the past there has been, you know, terminology amending plats for just this purpose, the errors, but we've used that term before in other aspects. I'm not sure what we call it now. But, it's -- Don Voelkel's here if you need any background on it, but basically it's just a typo. COMMISSIONER LETZ: I think my preference would be just to call it a typographical error on the plat and authorize -- or move approval to correct the typographical error on the plat of Falling Water Subdivision, and to change the plat number from 97A to 97C. COMMISSIONER GRIFFIN: Second. COMMISSIONER BALDWIN: Third. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve correcting a typographical error in the number of Lot Number 97A to 97C in the Falling Water Subdivision, Precinct 3. Is that right? COMMISSIONER LETZ: That's right. I'm just wondering if we should reference the actual -- do you have, Franklin, the date that we did that, to make sure we're changing the correct plat? 'Cause there's so many Falling Waters. Don, do you know the -- MR. VOELKEL: It was just the last plat we 39 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 2. 2~ 2` did about a month ago. I don't know. If you need it, I can go over and get the pages. COMMISSIONER LETZ: I think we probably should, so we're clear as to what we're changing. JUDGE HENNEKE: Okay. Why don't we -- why don't you go do that, Don. We'll take up another item and come back to this one when you've got the information. Suspend consideration of that for a moment, and we'll take up Item Number 2, consider and approve name changes for privately maintained roads in various locations in accordance with 911 guidelines. Commissioner Letz, you got left out of this one. COMMISSIONER LETZ: Right. JUDGE HENNEKE: Who wants to be the spokesperson on this? COMMISSIONER WILLIAMS: Truby. COMMISSIONER BALDWIN: Truby. JUDGE HENNEKE: Ms. Hardin, do you want to tell us what we're doing here? COMMISSIONER WILLIAMS: If we could then pick up Item 2.7 real quick, Judge, that goes together. MS. HARDIN: These are privately-maintained roads. The first -- do you want me to read them all off? JUDGE HENNEKE: No. MS. HARDIN: No? Okay. 40 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2C 21 2L 2~ 2~ 2. JUDGE HENNEKE: How many -- how many do we have affected that we have -- MS. HARDIN: There are 11. JUDGE HENNEKE: Eleven? Okay. Do I have a motion? COMMISSIONER BALDWIN: I'll move for approval. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve the private -- privately maintained road name changes in Precincts 1, 2, and 9 in accordance with 911 guidelines, as presented by the Road and Bridge Department. Any further questions or comments? COMMISSIONER BALDWIN: I just can't believe there's not an Oehler Road out there. COMMISSIONER GRIFFIN: Yeah, right. COMMISSIONER BALDWIN: Couldn't believe it. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Which number did you want? 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2~ 2L 2` COMMISSIONER WILLIAMS: Seven. JUDGE HENNEKE: Okay. At the request of Commissioner Williams. Let's do Item Number 7, consider and discuss the procedure for notification of law enforcement, emergency service agencies, and postal officials regarding road and street name changes that result from actions of the Commissioners Court. Commissioner Williams. COMMISSIONER WILLIAMS: Judge, this came about as a discussion which Truby and I had at Road and Bridge very recently. It's not any effort to stir up a pot; it's just an effort to make certain that all of our T's are crossed and our I's are dotted with respect to the procedure and -- and the responsibility for -- for notification of road name changes. It seems as though Road and Bridge, in doing its function, incurred some questions and wrath in some cases, I guess, because they put sign changes up, and -- and some emergency services said they didn't know that the sign changes were coming back. Is that correct, Truby? MS. HARDIN: Correct. COMMISSIONER WILLIAMS: Changes had been made, notwithstanding the fact they'd been advertised two or three times in the paper and then the public hearing had been conducted and the whole nine yards. So, all this is in an effort to try to get -- get it nailed down and Steps A, B, C, and D as to what takes place before Road and Bridge 42 1 ..-. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1° 2C 21 2L 2. 2~ 2` takes -- takes up its responsibility of actually changing the signs. And, that's the only ones we're talking about. Commissioner Griffin and I talked this morning just a moment about it, and Larry, you want to pick it up at that point? COMMISSIONER GRIFFIN: Yeah. And I think -- I think the important thing here is to make sure that all of the agencies get notified. And, what' s the -- ana the question is, what's the most efficient way of doing that? It would appear that when -- when the court order is written up, that -- and I'm not -- I would ask for input from the Court on this to flesh out this idea, but when the court order is done and has the name changes attached to it, et cetera, I would think that -- that we should -- we, the County, should then fax that information to the appropriate agencies. In fact, that would make it -- that is required by the guidelines that we do that, so that that -- that information could be faxed, a copy of the court order which gives it the official imprint, with the names attached to it. That gets faxed to everybody, including 911. I think it would be a good idea for 911 to then put out on the pager network that there have been changes in Precinct 2 or 3 or 4 or whatever, 1, whatever the case may be, so that people are alerted to that. And that we then establish some procedure after the notification goes out that there would be some time difference or a time announced when the planned changes 43 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 of the road signs would take place. We just include that with the order. That's what -- COMMISSIONER WILLIAMS: That's what the Commissioner and I talked about. COMMISSIONER GRIFFIN: So, does that make sense to 911? That if we -- if the County sends out a copy of the court order with the name changes to everybody, to all the emergency services providers plus 911, that -- and with a notification of when the sign changes are proposed to take place, and realize that that may be a day or two one way or the other, that should pretty well cover it, I would think. MR. BALLARD: We were just a little concerned. COMMISSIONER GRIFFIN: Dave, would you identify yourself for the record? MR. BALLARD: I'm Dave Ballard. Not Gene Ballard, Dave Ballard. I'm on the Board of Managers for 911. T. Sandlin's over here to support. We talked this over, and because we're going through this massive review of addressing, and it's phased -- we started in the west; we're heading east. If Truby goes and puts those signs up right away, those citizens are going to have to change their addresses, those that are affected. And then, you know, in a month or two downstream, especially in east Kerr County, 1 2 3 4 5 6 7 8 9 10 11 12 13 .-. 14 15 16 17 18 19 20 21 22 23 29 .~-~ 25 44 due to the review that T. Sandlin's staff is doing, there may be further changes in order to meet the guidelines, and then some of the citizens will have two changes within a few And we don't like phone calls; I don't think you guys do, either. So, we were thinking that we could work something out with Road and Bridge on an individual basis, so that -- just during this period of addressing changes, to reduce the impact on individual citizens, so that the signs were deferred, where the court order would say that there's a 30-day delay or 40, depending on which precinct we're talking about. You know, if it's in Precinct 4, we're in pretty good shape; there wouldn't be much delay. But, there has to be some judgment factor in there. We just don't want to pick a number out of the air. And that's why the relationship between 911 and Truby will be important to identify that delay period that would make it practical. We just offer that for you -- COMMISSIONER GRIFFIN: Could we -- could we then ask Truby and -- and T., perhaps, to get together and come up with that time delay, but that when we put out the court order -- MR. BALLARD: Yeah. 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 45 COMMISSIONER GRIFFIN: -- that we will specify when the signs are programmed to go up. MR. BALLARD: They could review the changes that are being proposed and look at where that is in the process. COMMISSIONER GRIFFIN: And then say -- MR. BALLARD: This makes sense, this is how much delay we need. COMMISSIONER GRIFFIN: The next question is, who sends out that court order? Is it our clerk here in the courthouse? Truby, would it make more sense for the -- that once we have the court order, for you to transmit that so that you know they went out and who they went to and all? What -- that's a question. MS. HARDIN: I don't know who I would have to notify. I mean, I don't know who needs to be notified. COMMISSIONER GRIFFIN: They'll get us the list of all the emergency service organizations. It's probably a list that long. We used to have it here in the courthouse. MR. BALLARD: I have a -- the procedure, as written in the guidelines today, says the authority for the changing and the authority for the notification remains with the County. COMMISSIONER GRIFFIN: Right. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 96 MR. BALLARD: That makes sense. And, we would be glad to make sure that the County Clerk has an updated agency list of numbers and faxes and things like that, and then everyone gets the notice right away. Included in that notice would be the deferral period that -- that would be decided, so that the road signs go up effective such-and-such, boom, that's when it happens. COMMISSIONER GRIFFIN: Okay. MR. BALLARD: We think it's practical, since the court order has to be sent to some magic list anyway, just to make sure that the agency addresses are there too, and it's being submitted to the world by the authoritative board. COMMISSIONER GRIFFIN: Right. MR. BALLARD: Instead of a two- or three-step process. COMMISSIONER WILLIAMS: Dave, I'm little confused about one thing you said. Maybe you can elaborate a little bit. You talked about a second change, a subsequent change to the original court order. What is -- MR. BALLARD: Let me try to explain that. Say a new sign went up on Smith Street and it changes to Jones Street. As soon as that sign goes up, effectively, that's the magic thing. Those citizens on that street have to officially notify all their supporting services that that 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 is their new address. COMMISSIONER WILLIAMS: Mm-hmm. MR. BALLARD: Say it's in east Kerr County. When T. Sandlin's staff gets to east Kerr County in the next few months, he finds that Jones Street doesn't meet the guidelines. Instead of going from the hundred block to 200, 300, it goes 100, 500, and then 200 again, and -- and so he has to straighten that out. COMMISSIONER WILLIAMS: Numbering. MR. BALLARD: Yeah, the numbering. People on Jones Street are going to find they're going to -- they get a notice from 911 that says, We have straightened out your numbers. They meet the guidelines now. Here's another address change. COMMISSIONER GRIFFIN: So, it would be -- the second change would be a change in number. COMMISSIONER WILLIAMS: Doesn't affect what we're really talking about here. We're talking about when the sign goes up. MR. BALLARD: This is to relieve the nuisance factor for the citizens, that's all. It's just a practical application, and -- COMMISSIONER GRIFFIN: Don't put up the new street -- if you change the road name, don't put up the new road name sign until you know that the numbers are correct 98 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 that go with that. MR. BALLARD: And we're just going through -- COMMISSIONER GRIFFIN: That's not always the case. We can change a road name, and that -- those numbers may not have been reviewed yet, so they're just saying wait until those numbers are reviewed before putting out a notice and before putting up the sign. COMMISSIONER WILLIAMS: I see some difficulty in that, however, with Road and Bridge scheduling the work to be done and putting up the signs. MR. BALLARD: Yes, sir. That's why the deferral period would be reserved to the judgment of T. Sandlin and Truby, to make sure that -- COMMISSIONER GRIFFIN: When we can schedule it and when the notices will be out of -- MR. BALLARD: Has to be some judgment involved on that deferral period, and it will be up to -- go ahead, T. MR. SANDLIN: What -- T. Sandlin, 911 Director. We had several comments regarding name changes, addressing, et cetera, and some of the people -- and they weren't really upset. They were just saying, you know, we realize that now Smith has been changed to Jones Road, and we know our numbers are messed up out here, and it's going to be two or three months before you get to our particular 49 1 „1 2 3 4 5 6 7 8 9 10 11 12 13 ,-- 14 15 16 17 18 19 20 21 22 23 24 25 part of the county; it means we have two address changes. In other words, one to change for the new road name, and then we'll go out there and change the numbering deal, and we were just trying to figure out a way to coordinate that so that those people don't have to go through another change within a relatively short period. And, one thing that I thought about in discussing this with Dave and others was perhaps, when we know we're going to have a road name change from Smith to Jones, if we could -- if there was a -- and I'm not talking about a monumental delay, but a 30-, 45-, 60-day delay. If they're saying we're going to change Smith to Jones Road effective, let's say, September 1, and then we -- you know, the court order goes ahead and changes it effective that day, then even though we may not be working that area and it's a little bit disruptive to us, the numbers will be the same, and we can go out to the newly changed Jones Road and look and see if there's going to be any numbers or if we need to straighten it up. Then we could stop what we're doing and go take care of that section, and that way, they get the notice in the paper that -- the notice of the road name, and then they get the change or renaming or whatever, and then they get their final address notification from us all at one time. We're just trying to make it a little easier on the citizens, but it would incorporate -- I mean, 50 ,•-~ we can't find out Tuesday morning that 15 streets got named such-and-such and the street signs are going up Wednesday, and us drop what we're doing on this part, move over here and -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 lE li 1E 1~ 2C 2: 2: 2: 2 2 COMMISSIONER GRIFFIN: Bottom line is that what they're attempting to do is to not notify -- not make the change official until you have the number and the name right. That's all. MR. BALLARD: And it's just during this process of review, itself, which will be over in less than a year. COMMISSIONER GRIFFIN: Well, when we get all of the massive changes, the ones's and twos's, that's different. MR. BALLARD: We get down to the ones's and twos's next year, we just do it in real time, no problem. COMMISSIONER LETZ: I have three questions. First one is, I mean, on this exact topic. It seems -- I mean, I understand the reason to do it, and I support the reason, but it seems somewhat wishy-washy as to -- and difficult for Road and Bridge to, I mean, spend a lot of time trying to figure out when -- what they're going to be doing, when. I mean -- E MR. SANDLIN: What -- COMMISSIONER LETZ: Because, I mean, if yoL 51 can give a point definite, say, "Okay, after September lst we're going to change Precinct 3 road names and such," that would work. But if you're going to -- if it's kind of, "Well, we need to go do this road because the sign's been approved to change that one," and start getting out of sync, and at the same time trying to coordinate or talk back and forth on whatever -- you know, weekly, daily, whatever the period, it just seems that Road and Bridge is going to be confused as to what -- and it's going to still end up with signs getting up at probably not the right time. They're going to have to talk to 911, figure out on a weekly basis what roads we're doing that week. MR. BALLARD: We have two options, Jon. You know, we can just stay out of it and let Road and Bridge put the signs up, and -- and we get that -- that round of complaints about changes. And then, when 911 reviews that area, some of those people may be affected again. We can just say that's where we are now. COMMISSIONER WILLIAMS: Let me take a crack at it. What if we -- what if we, in a court order -- we had one today -- establish a 30-day period from the date of the court order to the date that all the changes affecting the 3 people who live on a specific road take place? You get a 1 copy of the court order, you know that you have 30 days to ~ review whatever's in that court order for address changes, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1~ lE 1. 1£ 1~ 2( 2" 2: 2 2 2 52 1 ^. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1~ 2C 2] 2~ 2: 2< 2' and at that point Road and Bridge schedules the names to go Would that work? That would -- and I'm not trying to craw-dad. That would depend on what particular area of the county we're in and the sheer volume of the road names. If it's three or four road names, that might be quite reasonable. If it's 10 or 20 road names, and it's in one of those areas where we're straightening out the land data about who owns what and all that, sometimes that's kind of a lengthy process. We have a couple of thousand sitting that we're waiting on information back from the landowners to correct phone numbers and addresses and that stuff. MR. BALLARD: Let me make a proposal, T. I'm trying it out on you as well as the Commissioners, so-to-speak. Why don't we just -- I kind of like what Bill says. Why don't we just establish a 30-day period? And -- rather than put this wishy-washy in it. I -- I know -- I know what you mean. Just establish it, and that's probably going to take care of the majority of the cases. And, if it overlaps because the parcel data is all screwed up over there and it takes a little longer than 30 days, we'll take our lumps. But, at least we probably cured most of it. We don't have a wishy-washy, and we have that 30-day deferral. And then next year, we can take the 30-day deferral out, because we're done with the entire deal. We'll have a -- 53 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1~ 2C 2] 2~ 2; 2~ 2' COMMISSIONER LETZ: That could be either 60 days, 45; doesn't to be 30. It can be a longer period. MR. BALLARD: Yeah, just establish it what -- you know, what it is. COMMISSIONER WILLIAMS: Whatever's reasonable. MR. SANDLIN: Maybe what would be reasonable, just based on what we've done so far -- and, you know, we're in a difficult part of the county out in -- in Larry's area, and then there's some when we get over into yours, Jonathan; there's some difficult areas, just as far as knowing who goes to this lot and all that kind of stuff, that the information is just not available to us yet. A lot of that we'll be gaining in the field. And, I would hope that maybe you could give -- you know, I don't want to say a year down the road; that's not reasonable, but I do think a 45- to 60-day deal, because what I'm afraid of is, on some of these, based on what we've run into right now, 30 days would not be reasonable, and I'm going to be coming back in here saying, "Guys, we need 15 more days." I think that 45 to 60 -- COMMISSIONER GRIFFIN: Make it 45. will tnaL work for you, Truby? (Ms. Hardin nodded.) MR. SANDLIN: That takes the burden off Truby 54 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1~ 2C 2] 2: 2: 2 2 and I and everybody knows that, you know, 45 days from now the signs are going to start going up, and that gives us time to get those notices out, and it's a one-notice instead of a two-notice deal. And that also helps get the individual people along the street. COMMISSIONER LETZ: That's my first question. MR. BALLARD: Oh. COMMISSIONER LETZ: I still have two more questions. MR. BALLARD: You've still got two more? COMMISSIONER LETZ: The posting is -- well, first of all, I was unclear. Is Road and Bridge going to send out the fax to everyone? Correct? I mean, I -- MR. SANDLIN: It had been -- COMMISSIONER LETZ: -- I think Dave said the County Clerk. MR. BALLARD: I understand the County Clerk sends out the court order and sends to it Road and Bridge, as well as to other agencies, and they have a master list. MS. HARDIN: At the time Maggie was here, there was. I don't -- MR. BALLARD: That's how it works. MS. HARDIN: To my knowledge, there isn't here now. MR. BALLARD: Why don't we give her the 55 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1~ 2C 27 2~ 2: 2~ 2' master list and let the court order go to everybody? COMMISSIONER GRIFFIN: Why don't we just commit the County to do it? Because we have to go by the guidelines. We'll work out the procedure, whether it's best that it comes from the Clerk's office -- JUDGE HENNEKE: We need to do it. COMMISSIONER LETZ: To me, it's Road and Bridge. I mean MR. BALLARD: Up to you guys. COMMISSIONER LETZ: And the reason I say that is, they're the ones involved with the process now. And to get the Clerk involved, then we have to -- it's just another person who has to be involved in this notification and all that. COMMISSIONER BALDWIN: Well, the Clerk's already involved in preparing the court orders and all those kind of things. COMMISSIONER LETZ: Okay. COMMISSIONER BALDWIN: So, they're -- and they are in the notification business. These people are not in the notification business. COMMISSIONER LETZ: Okay. COMMISSIONER BALDWIN: And I fussed about us having to do the notification in the beginning. I still disagree; 911 needs to do that. They're in the emergency 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 56 service business, not us. MR. BALLARD: Well, but we're not the authority, Buster. The authority should notify. COMMISSIONER BALDWIN: I understand. I understand that. JUDGE HENNEKE: Commissioner Baldwin's right that it's a function of the County Clerk's office to distribute the official court order. COMMISSIONER LETZ: Okay. That's taken care of. JUDGE HENNEKE: But we need the list from 911. We're not going to prepare the list ourselves. COMMISSIONER WILLIAMS: But somebody also needs to establish from the date that that notice goes out, saying that in 95 days Road and Bridge will change the signs. 'Cause I can see it coming down the pike now, somebody's going to get his notice and doesn't know what the date is or when he starts counting, and the first thing you know, the road signs go up and nobody -- somebody says -- COMMISSIONER GRIFFIN: I think we put it in the court order. We put the 45 days in the court order. COMMISSIONER LETZ: On that attachment sheet. Road and Bridge can put it on the attachment sheet of name changes. MR. SANDLIN: Would it be -- say those road 1 ,,.~ 2 3 4 5 6 7 8 9 10 11 12 13 .~-, 14 15 16 17 18 19 20 21 22 23 24 25 57 names you did today, that the Court would approve those road MR. SANDLIN: And just word it that way, rather than put another step in there that we're approving them, but we're not going to put up the signs for 45 days, 'cause something may be -- COMMISSIONER GRIFFIN: Right. MR. SANDLIN: -- might have to reschedule. COMMISSIONER GRIFFIN: That's what I was saying before. Everybody puts it on their calendar. MR. SANDLIN: Once they know that and everybody -- we've got a date to shoot for. COMMISSIONER LETZ: Okay. My last question, the last agency on -- or entity listed is postal officials. We haven't talked about postal officials. We talked about emergency services so far. That leads me to two questions on the postal part of it, and this is just 'cause I've been asked a question and I asked Larry and got a pretty good answer, but since y'all are here, I'll ask y'all. On the road change, if the road is -- I'll only use Lane Valley because I'm more familiar with that. There's a county spur that goes on -- which is currently Cook Road, but that's going to be changed. Anyway, their mailboxes are on Lane Valley. When they get changed, does their address change to 1 2 3 9 5 6 7 8 9 10 11 12 13 14 1S 16 17 18 19 20 21 22 23 24 25 58 Cook Road and the mailbox stay on Lane valley, or -- how is this working in other parts of the county? MR. SANDLIN: Let's say, for instance, at an intersection, there's a bunch of cluster boxes there, and it says -- I'm not -- I'm not sure what it says, but let's say it says HC-2, Box 78, whatever. The only thing that will change as far as the mail -- well, you'll pull that one off and if you've got assigned 103 Cook Lane East, then on the mailbox it will say 103 Cook Lane East. COMMISSIONER LETZ: So the mailboxes will stay where they are, even though it's on a different road? MR. BALLARD: And in my end of the county, it just says HC-1, 135-C, no illusion to anything else. MR. SANDLIN: And, see, we have to coordinate that with the post office. We don't -- we don't tell the post office -- don't pretend to tell the post office how to lay the routes out. We just cooperate with them. MR. BALLARD: They go by strictly their route sheet in my end of the county. MR. SANDLIN: As far as notifying them, I think I have all the fax numbers for the post offices that have faxes and all of that. I'll include that with the emergency numbers -- the emergency agency numbers. COMMISSIONER LETZ: All right, good. COMMISSIONER GRIFFIN: Okay. That's the way 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 59 we'll do it, then. MR. BALLARD: Okay. COMMISSIONER GRIFFIN: No action -- no motion required, I don't think, on that, is there? (Discussion off the record.) COMMISSIONER GRIFFIN: Would somebody l ike to take a swing at wording the motion? JUDGE HENNEKE: You make the motion and I'll run with the ball. COMMISSIONER GRIFFIN: I'll move that w e adopt the procedure of having the road name change announcements handled through the Court and the court order handled through the Clerk's office for notification of all the emergency service providers and the post office department or Postmaster, as required, and that the -- there be a 95-day period called for in the court order with the name changes -- 45-day delay before those name changes take effect. COMMISSIONER WILLIAMS: Forty-five days from the date of the court order? COMMISSIONER GRIFFIN: The date of the court order. MR. BALLARD: Probably should put the date right on there, don't you think? Effective such-and-such a date. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 60 JUDGE HENNEKE: Let's get a second. Do we have a second? COMMISSIONER LETZ: Second. JUDGE HENNEKE: Truby? MS. HARDIN: How do we go back and amend the court order for the -- we have, like, 40 from July the 6th. Those signs are still -- I mean, we have two out of those 40 that we put up; that's all we have put up. How do we go back and put the 45 days on that court order? JUDGE HENNEKE: We'll get to that. MS. HARDIN: Thank you. COMMISSIONER GRIFFIN: We had a question in the back. MR. HINTZE: Sir, I'm Dutch Hintze, president of the Hunt Volunteer Fire Department, and what concerns me, regardless of what you do, there's always going to be the potential of a disconnect in communications in this entire process. But, what I'm concerned about is a disconnect between the notifying agency and the emergency service organization. To insure that the information -- the name changes get out to the respective emergency services organizations, I would ask that you back up the fax with a mail distribution of the list, as well. JUDGE HENNEKE: Okay. COMMISSIONER GRIFFIN: That's probably -- 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 61 JUDGE HENNEKE: That's a good suggestion. MS. HARDIN: When you change the road name, certain roads, we were only doing portions of that road, incorporating it into another name. How are the emergency people going to know the mapping of these road name changes? JUDGE HENNEKE: That's beyond our scope, I think. MR. BALLARD: They'll be on the map, the updated map. MR. SANDLIN: As we update the map and get it out there to them, but we have to -- we can't -- MS. HARDIN: Any way you can do it within this 45 days? MR. SANDLIN: Yes, we've done -- been doing it as quickly as we can. MR. BALLARD: That's part of the work that we do. MR. SANDLIN: That's changing the label on a line; that's not a big deal for us. JUDGE HENNEKE: We have a motion by Commissioner Griffin, second by Commissioner Williams -- Commissioner Letz, sorry about that, that retroactive to July 6th and carrying forward, including an order adopted today, all road name changes will become effective 45 days after the date of the order changing the name; that the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 62 County Clerk's office will be charged with sending out fax and mail notification to the list of emergency service agencies and postal agencies provided by 911, and updated regularly by 911. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. BALLARD: Thank you. JUDGE HENNEKE: Thank you, gentlemen. MR. SANDLIN: If y'all are interested, I've just been notified that Gillespie County instituted a burn ban. Information only. COMMISSIONER GRIFFIN: Good. COMMISSIONER WILLIAMS: About time. (Discussion off the record.) JUDGE HENNEKE: Okay. Let's go back to Item Number 1. We need to take action on it. What is it, Franklin? MR. JOHNSTON: dated June 27th of 2001. JUDGE HENNEKE Volume 7, Page 124 and 125, You'll make the motion, Jonathan? COMMISSIONER LETZ: I'll move that we correct 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 63 the typo in the final plat for Falling Water Subdivision that was recorded in Volume Number 7, Pages 124 and 125, dated June 27th, and the correction is for -- the typo is to change Lot 97A to 97C. COMMISSIONER BALDWIN: Second. MR. JOHNSTON: Would you direct Don Voelkel to actually go over and make the changes, since his name's on the plat as the drafter of the plat? JUDGE HENNEKE: That's -- I don't think we actually send someone over to change the plat. COMMISSIONER LETZ: They've got to, I think, on the mylar, make the change. COMMISSIONER GRIFFIN: Somebody's got to change the mylar. COMMISSIONER LETZ: Yeah, that's fine. Don Voelkel be directed to make the change. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Baldwin, that the Court approve the correction of the number of Lot 97A to 97C in Falling Water Subdivision, Precinct 3, as recorded in a plat dated June 27th, Year 2001, recorded in Volume 7, Page 124 and 125, and authorize Don Voelkel to make the physical number change on the mylar itself. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) 64 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. (Discussion off the record.) JUDGE HENNEKE: Okay. Item Number 3, consider and discuss amending road name change to correct spelling from Baily Jo Drive South to Bailey Jo Drive South. Commissioner Baldwin. COMMISSIONER BALDWIN: Yes, sir. And you hit the nail on the head. This is -- this is -- we're simply adding an "E" in it to spell the name "Bailey" correctly. There's an oversight, and I take all the blame for it, but that's all we want to do. There's no change in the pronunciation or anything. We're simply adding an "E" to spell it correctly. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve amending the spelling of Baily Jo Drive South in Precinct 1 to read "Bailey," B-a-i-l-e-y, "Jo," J-o, Drive South. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) 65 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 2` JUDGE HENNEKE: Motion carries. COMMISSIONER BALDWIN: Thank you. JUDGE HENNEKE: Item Number 9, consider and discuss approving a request from Kerr County Rural Fire Prevention District Number 1 for year-end audit by the County Auditor. Commissioner Griffin. COMMISSIONER GRIFFIN: Yes. We have a letter from Elaine Casteel, the Kerr County Rural Fire Prevention District Number 1, Ingram Fire Department therein, to conduct -- for our County Auditor to conduct a year-end audit for the years 2000/2001. This is a standard procedure we've done over the last several years with that fire department, and they have requested -- I think Tommy has done that in the past, and was prepared to do it again. I would make a motion that we ask the County Auditor to do that. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve the request from the Kerr County Rural Fire Prevention District Number 1 for year-end audit by the Kerr County Auditor. Any further questions or comments? If not, all -- COMMISSIONER BALDWIN: I have a question. The -- we do this every year? COMMISSIONER GRIFFIN: Yes. 66 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 lE l~ 2C 2] 2: 2: 2~ 2 JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Let's do Item Number 5, and then we'll take a break after that. item Number 5 is to consider and discuss approval of the draft of the FY 2002 form for volunteer fire department contracts and set a workshop on same. Again, Commissioner Griffin. COMMISSIONER GRIFFIN: Yes. We're aware of the questions and comments we had on previous volunteer fire department contracts, the form thereof, and we promised that we were going to get -- this year, before the new fiscal year came in, that we'd get these -- a new contract form approved, one that was simplified, one that met the requirements of both the volunteer fire departments and the County, and looking after County funds and so on. After several conversations with Tommy Tomlinson, our Auditor, with several of the fire departments, you know, and with Travis, I took the old -- in fact, a number of old contracts and scrubbed those down very carefully against all of the statutes, all of the rules that I could find having to do with volunteer fire departments, and I drafted what you see now as the proposal contract form, which we can then set up 67 for a workshop and discuss in more detail. Travis Lucas has -- has looked at it, made some recommended changes. You'll notice that it's a very simplified document, in that really all the meat of the contract is on the first page. The second page is what Travis calls the policy stuff. That's the -- some of the legalese that has to do with contracts in general. But the real meat, again, is on the first page. And the third page is signature and certification. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 lE l~ 2C 2" 2: 2: 2 2 I would propose now, if there's -- if the Court has had a chance to look at this -- and if you've got any comments now, we can do that, but really we want to set up a workshop so that all the fire departments can come in and we can hash this out as quickly as possible. I'd like to set that workshop, if we can, for next week, given the proper notification and timing and all, so that we can have all of this done and hopefully everybody agreed, signed up, sealed, and delivered before the 1st of October, the beginning of the new -- of the new fiscal year. JUDGE HENNEKE: We have the joint meeting with the City Council Tuesday at noon. Perhaps 2 o'clock Tuesday afternoon would be -- COMMISSIONER GRIFFIN: Two o'clock? I'll make the motion, then, that we accept the draft and set a workshop for next Tuesday, the 31st of July, at 2 o'clock 68 p.m. in this room. Does that fit the Court's schedule? JUDGE HENNEKE: I think that fits us. COMMISSIONER BALDWIN: Commissioner, the word "accept" is just simply -- COMMISSIONER GRIFFIN: We're just accepting the draft. We're not approving -- COMMISSIONER BALDWIN: Not an adoption or approval or anything? Okay. JUDGE HENNEKE: Second? COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court accept the draft of the FY 2002 form for volunteer fire department contracts and set a workshop for 2 o'clock p.m. on Tuesday, July 31st, Year 2001, here in the Kerr County Courthouse. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Let's take a break and reconvene at 10:30. (Recess taken from 10:15 a.m. to 10:30 a.m.) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1~ 2C 2'. 2: 2: 2 2. JUDGE HENNEKE: Okay. It's 10:30 in the 69 morning. Let's reconvene the regular special session of the Kerr County Commissioners Court. Next item for consideration is Item Number 8, consider and discuss adoption of resolution commending Commissioner Buster Baldwin for his efforts on behalf of the South Texas County Judges and Commissioners Association upon completion of his term as President of the Association. Commissioner Williams. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 lE 17 lE 1~ 2( 2" 2: 2 2 2 COMMISSIONER WILLIAMS: I'm sure Commissioner Baldwin had nothing to do with this, but he'll send me the check later after I get on this. We've all observed our colleague working hard over the past three years for this -- on behalf of South Texas Judges' and Commissioners' Association, and the responsibilities were -- almost overwhelmed him, but he managed to stand up to the course. He has completed his term as President, and I think it's appropriate for this Court to say thanks and extend our appreciation to him for a job well-done. With your permission, Judge, I will read into the record the resolution and offer it. JUDGE HENNEKE: Proceed. COMMISSIONER WILLIAMS: Whereas the South S Texas County Judges' and Commissioners' Association has E recently conducted its 67th Annual Conference -- as we all i know -- in Beaumont, Texas, July 9th through the 12th; and ~o 1 .-. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 lE 1i lE 1~ 2C 2: 2: 2: 2 2 Whereas the Association assembles each year for the purpose of providing continuing education and relevant information exchange opportunities for South Texas County Judges and Commissioners; and Whereas Kerr County has been a member in good standing of the South Texas County Judges' and Commissioners' Association for many years, and has hosted said conference in Kerrville on more than one occasion; and Whereas the Honorable H. A. "Buster" Baldwin, Kerr County Commissioner, has represented Kerr County admirably for the past three years by serving the Association as 2nd Vice President, 1st Vice President, and has successfully concluded his term as President this year; Now, therefore, be it resolved that the Kerr County Commissioners Court does hereby extend its thanks and appreciation to Commissioner Baldwin for having devoted his time, his talents, and energy over the past three years while serving in those capacities, and to his wife Debbie for her staunch support of his efforts, all of which have brought honor and recognition to Kerr County Commissioners Court. I'd offer that as a motion. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve the resolution commending Commissioner Buster Baldwin for his efforts on behalf of the South Texas County 71 Judges and Commissioners Association upon completion of his term as President of the Association. Any further questions or comments? 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 lE li lE 1~ 2( 2: 2: 2: 2 2 COMMISSIONER GRIFFIN: One comment. That nobody knows the amount of time -- until you do it, the amount of time required, and I think we all have in one way or another jobs like this, but it is -- can be totally consuming of your time and energy, and certainly deserving of the thanks of this Court and people who are members of this organization for Buster's good efforts over the last three years. A lot of work and a lot of responsibility. Well done. COMMISSIONER WILLIAMS: One other footnote to that, Larry. Complicated by those who have responsibilities that let you down and you have to take them up at the last minute. COMMISSIONER GRIFFIN: That's right, exactly. COMMISSIONER BALDWIN: Is there a hidden message in all that? COMMISSIONER WILLIAMS: Not really. MR. DUGGLEBY: Can I make one comment? I just wandered in as a constituent; I just happened to be here at 2.8. I figure it's going to be all downhill from t here, so I'm leaving. But -- COMMISSIONER BALDWIN: Thank you, Normal. 72 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 1S 2C 27 2~ 2; 2< 2: MR. DUGGLEBY: Appreciate you all. COMMISSIONER BALDWIN: That's my friend, Normal. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER BALDWIN: Thank you very much. (Applause.) COMMISSIONER BALDWIN: Is there any cash prizes or anything? MS. NEMEC: You're buying lunch. (Discussion off the record.) JUDGE HENNEKE: Okay. Item Number 9, consider and discuss special workshop session on July 26th at 10 o'clock a.m. for purpose of examining the alternatives to the Hill Country Youth Exhibition Master Plan with Bill Blankenship of Quorum Architects assisting in the discussion. COMMISSIONER WILLIAMS: This is -- as it's stated, it is an opportunity for us to examine alternatives. The agenda says one alternative, and the press reported it as one alternative. This prompted one constituent to tell 73 them, when -- to ask me, when did we develop that alternative? But, this is an opportunity for to us examine several alternatives. We've all talked about what if we do it this way, what if we added this, took this away and so forth. Mr. Blankenship has expressed his willingness to bring his computer and -- and his big screen or whatever, little screen down here and work with us in an open discussion examining varying alternatives to the Master Plan. And, we tried to figure out a date to do that, and the Judge has graciously offered to move his agenda around to make it possible for us to do that on Thursday morning at 10 o'clock. And, I offer this for your consideration. Any questions or comments? COMMISSIONER LETZ: Something needs to be done before we're finished with the budget process. I mean, I think it's vital that we figure out at least what the Court hopes to do with that facility before we start sinking money -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 lE 1. lE 1~ 2( 2: 2: 2 2 2 COMMISSIONER WILLIAMS: And one other footnote. I proposed a memo to be faxed to as many -- all of the appointees that we had put on the Master Planning Committee. If the Court approves this workshop request, I 3 will get it out this afternoon to as many as of them as we 1 possibly can so they know about it. I will call the rest of i them. 74 ~'-- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Does Road and Bridge send that out or does 911? COMMISSIONER WILLIAMS: Good question. JUDGE HENNEKE: Is that a motion, Commissioner Williams? COMMISSIONER WILLIAMS: Yes, sir. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court set a workshop session on July 26th, Year 2001, at 10 o'clock a.m. here in the County Courthouse for the purpose of examining alternatives to the Hill Country Youth Exhibition Center Master Plan, with the assistance of Bill Blankenship of Quorum Architects. Further questions or comments? MS. SOVIL: I think it needs to be at 11:00. JUDGE HENNEKE: Why? MS. SOVIL: Well, you've exceeded the 72-hour rule. (Discussion off the record.) COMMISSIONER WILLIAMS: What's it going to take us? Is there anything in the afternoon to run your schedule up the wall in the afternoon? JUDGE HENNEKE: Well, I've got juveniles at 1:30. We can do it at 11:00. COMMISSIONER LETZ: 10:45. ~s 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: 10:45? COMMISSIONER WILLIAMS: That's okay with me. I'll call him and tell him it's 10:95. Won't make any difference to him; he's got to catch the same plane to get here. JUDGE HENNEKE: All right. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 10, consider and discuss approving a subscription to the Texas Association of Counties Salary Survey, and budget amendment for same. Commissioner Griffin? COMMISSIONER GRIFFIN: Some time ago, I was asked to take a look at -- and agreed to take a look at -- at some salary information. Actually, the information that I was asked for was to get some research done or do some research on elected officials' salaries for the upcoming budget consideration. And, in going through some of -- of what was available to do that, I found that the Texas Association of Counties' salary survey information, which used to just be in a book, but just three or four months ago, they now have this databased where it can be 76 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 researched; you can do comparisons not only for elected officials, but for all positions, I think some 120 positions that are sort of standard, if you will, in both the State and County systems. They have a demo online which I went in and looked at. It is excellent, because you can do -- you can do comparisons in so many different ways instantaneously. You can -- you can do it on the basis of population, on the basis of revenues. You can do it on the basis of two or three other factors. But the beauty of it is -- is that you can go plus or minus 10 percent, for counties within a certain population range. You can go plus or minus and compare it to yours and you can see where you stand, so that, rather than having -- when we start to look at -- at salaries, instead of having sort of subjective data, we can have very quickly for every position that we consider -- or if anybody raises a position, we can go jump on the computer, get an absolute comparison very quickly of how counties about our size or revenues or however you want to compare it can be done. So, I would -- I really think this would be something good to have. This is the first year they've had this capability. It costs us 180 bucks for the year. And, I have talked to the Judge and talked to Tommy, that we do have money in the Professional Services category that we ~~ 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 could fund that from, and I would recommend and I make the motion -- we may want to discuss it first, and I think I can answer questions about how it works, how the system works, but I think it would be something of great value to us as we get into the budget process. JUDGE HENNEKE: Anyone have any questions? COMMISSIONER WILLIAMS: No. COMMISSIONER BALDWIN: The only comment I have is that it would be a -- it's a neat thing. I like it. I haven't -- not pulled it up yet, but I intend to. But it just drives me crazy that we're being charged for it. I know there's a lot of work involved on their end and all that. We pay over $1,200 a year dues to TAC. And, you have to understand, I'm on the Board of Directors -- COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: -- there, and -- but I still disagree with them, that they're charging counties for services, in my mind, that we we're already paying for with our dues. And, I mean, I'm not going to fight here at this table. I -- COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: I do intend, as I do occasionally, at their table. But -- COMMISSIONER GRIFFIN: I would agree with you on that, too, and -- however, I think what they did in this 78 ~--~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 case, they hired the Waters Consulting Group, which is a big outfit that does databasing and interactive systems like this one. I suspect it cost them a bundle and they said, Well, we'll get some of it back by charging this fee. I don't know that, but I have a suspicion that's what happened. By the way, this not only applies to salaries. It also applies the benefits, employee benefits. You can do the same comparisons for like counties, like demographics, that sort of thing. So, it's very powerful and I think would be a very useful thing to have. COMMISSIONER LETZ: Question I have is that it's -- really, the page says $180 for counties who participate and $970 for those that don't. Who is going to be the one to -- COMMISSIONER GRIFFIN: We participate. COMMISSIONER LETZ: We already are? COMMISSIONER GRIFFIN: We're already giving them the information. JUDGE HENNEKE: That's why we can get it cheaper. We completed the survey and sent it in. COMMISSIONER LETZ: All right. COMMISSIONER GRIFFIN: We do that and have for years to support the old manual system that we put out -- how often did that workbook come out? MS. SOVIL: Once a year. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 zl 22 23 24 25 79 COMMISSIONER LETZ: I thought we were doing that. I didn't know if this was a different thing that we were having to do. COMMISSIONER GRIFFIN: So we qualify for the $180. I'll make the motion that we -- that we approve getting a subscription to the Texas Association of Counties Salary Survey Database, and that we pay the subscription price of $180 -- that we amend the budget to take $180 out of Commissioners Court Professional Services, and put it into Subscriptions, whatever this takes, or maybe it comes directly out of that. I'm not sure. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Williams, that the Court approve a subscription to the Texas Association of Counties Salary Survey and take $180 from Commissioners Court Professional Services for the purpose of funding this subscription. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUllGE HENNEKE: All opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. The last item for this morning is to consider and discuss reappointment of Dr. Sam Junkin as Kerr County member of the 80 ,~^ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2? 29 2` Hi11 Country Community M.H.M.R. Center Board of Trustees. Doctor Junkin's term is up again. He's expressed a willingness to do it probably for one more year. He has served ably on the board for the past two years, and I would strongly recommend that we reappoint Dr. Junkin as our representative. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Baldwin, that the Court reappoint Dr. Sam Junkin as Kerr County member of the Hill Country Community M.H.M.R. Center Board of Trustees. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Unless there's something else that I'm not aware of, we'll stand in recess until 4 o'clock p.m. here in this room. In the event that we have a large crowd, we will probably relocate down to the Kerr County Court at Law courtroom, if that facility is available, which we'll wait and see what happens. COMMISSIONER GRIFFIN: Just a question on process or procedure here. So, we're recessing so that we 81 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2. 2C 2` can have the public hearing, and then we would reconvene for that agenda item? JUDGE HENNEKE: That's correct. COMMISSIONER GRIFFIN: Okay. JUDGE HENNEKE: All right. MS. SOVIL: Judge, I don't know if it's pertinent or not, but I got a call from one of the people that is going to speak. They want to videotape their portion of it. Is there -- JUDGE HENNEKE: They can videotape so long as they're unobtrusive about it. MS. SOVIL: I told them they had to talk to you. JUDGE HENNEKE: Who was it? MS. SOVIL: Ms. Arredondo. JUDGE HENNEKE: Any other questions or comments? All right. (Recess taken from 10:96 a.m. to 4:00 p.m.) (Transcription of remaining agenda items contained in a separate document.) 82 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 l~ 2C 21 2L 2. 2~ 2: STATE OF TEXAS COUNTY OF KERR The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 26th day of July, 2001. JANNETT PIEPER, Kerr County Clerk BY : ____~___ ~U!~G---- Kathy Ban k, Deputy County Clerk Certified Shorthand Reporter ORDER N0. 27115 CLAIMS AhID ACCOUNTS Gn tl-.is the 23rd day of July 2001, came 'to be considered by the Co~_irt various Commissioners' precincts, which said Claims ai~u Acco~_mts are: 10-General for 41Qi4, 299.36; 11-5~_n^y for 456'+. 77; 13-Road and I-lridye Additional Reyistration Fee far 45i9.~0; 15--Road and Bridge for• 441, x.90. J4; 18-Co~_mty Law Library for 42, 169.87; 22--Flood Control for 4963.94; 24-Traffic Safety F-~_md far 41,665.00; 27-.T~-iver~ile Intensive F'royram-State Aid F~_ind far 43,c8~.50; 28-Records Management 8 Preservation for ,.-~ 417,400.54; 50-Indigent Health Care for 444,330.30; 61-1998 Tax Anticipation note for' 4768.50; 64-Lake Inyr^am Estates Road District Pond Proceeds for^ 46,140.00;70-F'er^mannet Improvement for- 43,438.56; 81-District Rdministr^ation for 417.47; 8~ State Funded-216th District Rttor-ney for^ 4490.09;86-State Funded-216th District Probation for 42,499.06;87-State Funded-Community Corrections for 42, 991.22;TOTRL CASH REQUIRED FOR RLL FUNDS I5: 4232,989.22. Upon motion made by Commissioner Gr^iffin, seconded by Commissioner Paldwin, the Court unanimously approved by a vote of 4-0-0, to pay said accounts. ORDER N0. E711E :.~ BUDGET RMENDh1ENT IM THE COUNTY RUDITOR'S OFFICE On this 'the 'C3r'd day of July 2_~~Z1, i_ipon motion made by Commissioner Baldwin, seconded by Commissioner Williams, the. Co~_ir,t unanimously approved by a vote of 4-~-5, to transfer ~li~=.5~ from Line Item NO. 1~-495-'E 16 Employee Training and to transfer 37.5 'From Line Item NO. 1Q~-495-E06 Bonds to Line Item No. 1~-495-SES Comp~_iter• S~_ipplies in tl-ie Co~_inty Ruditor's Of Fice. ORDER NO. ^c7117 BUDGET RMENDMENT IN NON DEp'RRTMENTRL On thi=... the c;~rd day of S~_rly C~~1, capon Commissior~c3r Gr~•i~ffir-~ , seconded by Com Co~ar't unanimously approved by a vote of 51,79G.E33 from Line Item No. 1~-4Q~9-c4~4 to Line Item hJo. 10-4~9-~71 Contingency rtiotion made by nissioner Letz, the 4-~-0, to transfer Wor•ker~s Compensation iri Non Depar-t mental. ,'^ ORDER N0. 27118 RLIDGET RMENDNENT IN NON DEp'RRTMENTAL On this tl-ie '3rd day of J~_ily 2Qi01., i_ipon motion made by Commissioner Let z, seconded 6y Commissioner Williams, the Co~_u•t ~_inanimously approved 6y a vote of 4-0-0, to transfer $9,,iQ4i.17 from Line Item No. 1~-409-2Q~4 Workers Compensation and to transfer ~74~0.~~ from Line Item No. i. .n-4k9-40~ Independent R~.adit 'to Lint Item No. 14.'1--409--401 A~_~topsy ~ Inquest in Non Depar•tinental. ORDER NO. :711'3 BUDGET ANENDNENT IN COUNTY COURT RT LRW On this the E3r-d day of Ji_ily c0N1, upon motion made by Commissioner Griffin, seconded by Commissioner Letz the Coi.ir•t unanimously approved by a vote of 4-4~-0, to transfer $1~0.0~ from Line Item No. 10-4c7-5E1 Computer Hardware and to tr•ansfer• $750.0 Line Item NO. 1Q~-427-485 Confer-ences to Line Item No. 10-4~7-40c Co~_~r•t Appointed Attorney in Coi_mty Court at Law. ORDER N0. :_7ic0 BUDGET RMEIVDNENT IN THE 'c16TH DISTRICT COURT On this tyre "r' rd day of Ji_i1y ~'.V~~i, i_ipor Coiiimi.ssioncr~ Let z, secander_I by Cominissi Co~_l r•t unanimo~_isly approved by a vote of ~7.,FE0.kki fr'oin Line Item IVo. 1t<3-%+36-44~c' f-lttorney Line Item nlo. 1~-435--44i~_ Co~_~rt in the .=fifth District: Court motion made by ~ner Gr•iffir~, the 4-4J-0, to transfer• Cn~_irt Rppointed Appointed Attorney ORDER N0. c71c1 PUD6ET RMENDMENT IN THE DISTRICT CLERIC'S OFFICE On this the c:Crd day of S~_ily c~i~i1, ~_~pon motion made by Commissioner Williams, seconded by Commissioner Let z, the Co~..n•L unanimously approved by a vote of 4-O-Q~~ to transfer ~19Qi.0~ from Line Item No. 1N-4SQr-45G Macl-iines Repairs to Line Item No. 10-45Q~-457 hlaintenance Contracts in the District Clerk's Office. ORDER NO. X712 LjLJDOET ~ihlEhdDMENT Ih: Lf-1W LIPRgRY Or: this the ~~r•d day of S~~.ly (_ti~4~1, !~.};un s,etion iradF 6y Comriissioner• Griffin, _econued by CuPamis;iOrter'• Paldwin, the Court unanimo~.rsly approved by a vote of 4-0-0, io transr'er 20,C39.3~t with f~_rnds to come from Fund #18 S~_n•plus Funds tc Line Item Nn. J.8-80Q~-~90 Rooks in Law Library. ORDER NO. 27123 BUDGET AMENDMENT IN RG BARN ~RCILITIES C~i this file '~Crd may of J~_~ly c~~l, ~_~pon motion made by Ccnunissiorier Williams, seconded by Coi;nn:issioner Let z, the Co_..rt i.tnanimously approved by a vote of 4-O-Q~, to ':ran=_~er $,ii7v.~~ Yr•UiP LiT1E Item NO. iQ~-EiGEr"S~k3 I`lajor rdepair'Si 'VU Li~ie Item Nu. iZ~-6uG-4'~k Telephone in Ry Rarn raciiities. ORDER N0. 27124 BUDGET ANENDNENT RND LATE PILL CONSTABLE pRECINCT #s On this ttre c.rd day of S~_riy ~k+b:, ~_rporr nrotion made by Connnissioner Letz, seconded by Couunissioner Griffin, the Cc,_:rt unanimo+_rsly approved by a vote of 4-O-rT, to transfer Z7. G8 from Line Ite.a Na. :~-i5 -3+~9 r-'ostage and to transfer $4c'.6'~ 1=r•om Line Item Nc. i~Z+-JJ:;-:;10 OFf:ce S~_+pplies to Line Item tdo. 1Z-GCC_4&'7 :'re.~niny Gctrool In Constav e 'recinr and late bi1i. The Co~.rnty Auditor and County Treasurer- are hereby a+_tthorized to write a hand check in the ama+.rnt of ~S~r.2~r payable to Rngel .~ Garza. ORDER NO. 27125 PUDGET AMENDMENT IN JUVENILE PRORATION On this the 23rd day of July c001, upon motion made by Commissioner Griffin, seconded by Commissioner Let z, the Co~ar•t unanimously approved by a vote of 4-0-G, to tr•ansfer^ 67,687. Q8 from Line Item No. 10-560-410 Radio Eq~_~ipment to Line Item No. 10-57Q~-482 Rlternate Housing in Juvenile Juvenile Probation. ORDER NO. 27126 BUDGET AMENDMENT IN THE COUNTY JAIL AND THE SHERIFF'S DEPARTMENT Dn this the 2.r•d day of July 2@@1, upon motion made by Commissioner Williams, seconded by Commissioner Griffin, the Co~_ir•t unanimously approved by a vote of 4-@-@, to transfer $^c,1IIl.c2 from Line Item No. 1@-56@-41@ Radio Equipment with the amount to be dispersed as follows: $2@5.65 to Line Item No. 1@-.~.i12-~15 Uniforms;$658.41 to Line Item No. 1@-56@-454 Vehicle Maintenance;$415.45 to Line Item NO. 1@-56@-~@9 Postage;$2@@.@@ to Line Item No. 1@-vi^c-22@ Employee Medical Exams;$657.67 to Line Item NO. 1@-.°,ic^^-3,'~ Prisoner Medical in the County Jail and the Sheriff's Department. ORDER NO. 271c7 PUD6ET RMENDMENT IN THE 216TH DISTRICT COURT AND THE 198TH DISTRICT COURT AND LATE PILL On this the 23r^d day of .7uly 2001, upon motion made by Commissioner Let z, seconded by Commissioner^ Paldwin, the Court unanimously approved by a vote of 4-@-@, to tr^ansfer• 829.88 from Line Item N0. 1Q-436-417 Special Trials to Line Item No. 1Q~-435-417 Special Trials in the 216th District Court and the 198th District Co~_ir^t and late bill The County Treasurer and Co~_mty Auditor are hereby authorized to make a hand check in the amount of 829.88 made payable to ,--~ Carrie Whitt. ORDER NO. 27128 ^ BUDGET RMENDMENT IN THE COUNTY CLERF; On this the 23rd day of July 20@1, upon motion made 6y Commissioner Let z, seconded by Commissioner Griffin, the Court unanimously approved by a vote of 4-Q~-0, to transfer 6~J.JG from Line Item No. 10-403-1~4 Deputy Salary to Line Item No. i0-4@3-112 Over-time in the County Clerk's office, ORDER NO. 27129 BUDGET RMENDMENT IN COMMISSIONERS' COURT On this the 2:;r•d day of July 2001, upon motion made by Commissioner- Letz, seconded by Commissioner Gr-iffin, the Co~ar^t unanimously approved by a vote of 4-0-0, to tr-ansfer^ X250.01 from Line Item No. 10-401-570 Capital Outlay to Line Item NO. 10-401-430 Notices in Commissioner^s' Court. ORDER NO. 271 ?,0 BUDGET AMENDMENT IN COUNTY COURT AT LAW On this the 2,?,rd day of .Tuly 20x1, upon motion made by Commissioner Letz, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 4-0-0, to transfer $187.2E from Line Item No. 10-409-570 Capital Outlay to Line Item No. 10-427-561 Compitter• Hardware in County Court at Law ORDER N0. 27131 BUDGET RMENDMENT IN JUSTICE OF THE PERCE PCT #1 On this the 23rd day of July 2x01, upon motion made by Commissioner- Griffin, seconded by Commissioner- Letz , the Co~_ir-t unanimously approved by a vote of 4-0-0, to transfer X41.91 from Line Item No. 1~-455-315 Books, Publications, Dues to Line Item NO. 10-455-5Er5 Computer Supplies in Justice of the Peace Pct. #i. ORDER N0. 27132 BUDGET RMENDMENT IN RORD AND BRIDGE DEPARTMENT On this the 23rd day of July 2001, upon motion made by Commissioner- Baldwin , seconded by Commissioner- Williams, the Co~.ir•t unanimously approved by a vote of 4-¢~-0, to transfer- X1,069.00 from Line Item No. 15-611-~53 contr-act Fees to Line Item No. i5-600-420 Telephone in the Road & Rr•idge Department and the Road & 6r•idge-Unit System. ORDER NO. 27133 BUDGET RMENDMENT IN THE COUNTY COURT AT LRW - JURY AND THE ^c 16TH DISTRICT COURT - JURY On this the 23rd day of July c@@1, upon motion made by Commissioner- Let z, seconded by Commissioner- 6r•iffin, the Court unanimously approved by a vote of 4-@-@, to transfer 8114.5@ fr-om Line Item N0. 1i-435-33 Board for- J~ar•or^s to Line Item N0. 11-4'7-4'34 Special Cour^t Repor^ter^ in the County Cour^t at Law - Jury and the 216th Distr^ict Court - J~ar•y. ORDER NO, 27134 aUDGET RNENDMENT IN CDUNTY COURT AT LAW RND NON DEGRRTMENTRL On this the 23rd day of S~_ily 2001, upon motion made 6y Commissioner Williams, seconded by Commissioner Baldwin, the Court unanimously appr•aved by a vote of 4-0-0, to transfer 5881.00 from Line 10-427-402 Court Rppointed Attorney to Line Item ND. 10-40~-205 Insurance Liability to Line Item No. 10-427-402 Court Appointed Rttor•ney in Co~_inty Court at Law and Non Departmental. ORDER NO. 27135 RPPROVRL OF LRTE BILL TO THE CITY OF N,ERRVILLE FOR THE faIRPORT On this the 23r^d day of July 2Q~G1, upon motion made by Commissioner Gr-iffin, seconded by Commissioner- Letz, the Court unanimously approved by a vote of 4-Q~-@, to pay the late bill in the amount of X13,171.59 fr^om Line Item No. 10-5~5-4G5 to the City of f;er-r-ville for^ 1/2 reimbur^sement on Item #3 Air^por^t T-hanger Project and author•ixe the County Treasur-er and County Auditor to make a hand check in the amount. ORDER NO. 27136 APPROVRL OF LATE BILL TO WILLIAM H. WILLIAMS On this the 23rd day of July 2001, upon motion made by Commissioner Paldwin , seconded by Commissioner 6r•iffin, the Court unanimously approved by a vote of 4-0-0, to pay late bill in the amount of $69.36 fr•am Line Item No. 10-4Q~1-48.°i for' reimbursement of travel expense trip to Austin and to pay late bill in the amount of 3608.70 from Line Item N0. 10-401-48.x, for reimbursement of travel expense trip to Beaumont to William H. Williams and authorize the County Tr•easur•er and County Ruditor• to make a hand check for• the above expense. ORDER N0. 27137 ARGROVAL OF LATE BILL IN THE SHERIFF'S OFFICE On this the 23rd day of July 2~~D1, upon motion made by Commissioner Baldwin , seconded by Commissioner Griffin, the Co~ar•t unanimously approved by a vote of 4-0-0, to pay late in the amount of ~Si,.'rJ.a..J~ from Line Item No. i~-Si'c-:,35 and authorize the County Treasurer and County Auditor to make a hand check in the amount of 'L 1, 353. 00 payable to Cruise and Travel for• the Sheriff's office. ORDER NO. 27138 AP'P'ROVAL OF LRTE RILL FOR MAINTENRNGE DEP'RRTMENT On this the card day of July ~@@1, ~_ipon motion made by Commissioner Griffin , seconded by Commissioner Letz, the Coi_irt unanimously approved 6y a vote of 4-@-@, to pay late bill in the amo~_int of $544.@@ from Line Item No. 1@-511-451and a~_~thorize the County Treasurer and Co~_inty A~_iditor to make a hand check in the amount of $544.@@ payable to Wesley--Thompson Hardware Inc. for- Maintenance Department. ORDER N0. 27139 RF'PRUVE RND ACCEPT NONTHLY REPORTS On this the 23rd day of Ji_ily 200i, upon motion made 6y Commissioner Let z, seconded by Commissioner Baldwin, the Co~ar^t unanimously appr^oved by a vote of 4-0-0, to accept the following r-eports and direct that they be filed with the County Clerk for f~_iture a~_idit: Jannett Pieper, County Clerk 6ener•al - J~_ine 2001 Tr~_ist - June 2001 W. R. Hierholzer^, Sheriff Civil Report - Ji_tne 2001 Linda Uecker, District Clerk J~_me 2001 Vance Elliott - J.G. #1 June 2001 Dawn Wright - S.G. #2 June 2001 Robert Tench - J. P. #3 June 2001 William Ragsdale - J. F'. #4 June 2001 County Extension Report - June ^c001 ORDER N0. 27140 APGRDVAL OF HIRING F.C.S. gGENT FOR F:ERR COUNTY EXTENSION On this the 2?r•d day July 2001, upon motion Commissioner^ Griffin, seconded by Commissio unanimously approved by a vote of 4-0-0, of Chapman as the F. C. S. Rgent for• Ker•r• County Office at the currently budgeted salary and effective Rugust 1, 2001. made 6y ner Let z, the Court hieing of Rmy Extension travel allowance ORDER N0. 27141 APPROVRL OF REVISED AIRPORT DISADVRNTAGED BUSINESS ENTERPRISE F'ROGRRM On this the 23rd day of ,7~aly 2001, upon motion made by Commissioner- Griffin, seconded by Commissioner- Williams, the Cour^t unanimously approved by a vote of 4-0-0, the revised Air•por•t Disadvantaged Business Enter•pr•ise Pr•ogr•am and author^ize the County Judge to sign same. ORDER N0. 27142 RPPROVE NRME CHRNGES FOR PRIVRTELY MAINTRINED RDRDS IN VARIOUS LOCRTIONS IN ACCORDRNCE WITH 9-1-1 GUIDELINES On this the c,?,r^d day of July 2D01, upon motion made by Commissioner Paldwin, seconded by Commissioner Williams, the Co~ar•t unanimously approved by a vote of 4-0-0, name changes for• privately maintained roads in various locations in accordance with 9-1-1 Guidelines as pr^esented by Road and Pr•idge. The road names ar•e as follows: Existing Road Name: None None None Ace Ranch None None Mann None None 1109E None Name Change: Water^s Dr•. W Pr^e c. #4 Chinaberry Ln S Prec.#1 Rocky Ridg e Road N Prec.#1 Gary Cross Way E Prec. #2 Oehler Rd. W Rrec. #4 Robert E. Lee SW Prect. #4 Rlaska Trl W Prect. #4 Sutherland Ln N Prect. #2 Colvin Ran ch E Prec. #2 Ocean Dr. E Prec. #2 Chinook Rd W Prec. #4 ORDER N0. 27143 AGPROVAL OF pROCEDURE FOR NOTIFICATION OF REGARDING RORD RND STREET NRME CHANGES On this the 23rd day of July c0Q~1, upon motion made by Commissioner- Gr-iffin, seconded by Commissioner- Let z, the Co~.ir^t unanimously approved by a vote of 4-0-0, that r•etr-oactive to July 6, 2Q~a1 and car-r•ying for-ward, to adopt all r^oad name changes will become effective 45 days after the date of the or•der^ changing the name that the Co~.inty Cler^k° s office will be charged with sending out fax and mail notification to the list of emergency service agencies and postal agencies provided by 911, and ~_ipdated regularly by 911. ORDER N0. 27144 AGF'ROVAL OF THE CORRECTION TO THE REVISION OF PLAT TO CHRNGE THE NUMBER OF 97A TO 97C IN FREEING WRTER SUBDIVISION On this the card day of July c~01, upon motion made by Commissioner- Let z, seconded by Commissioner' Baldwin, the Co~_irt unanimously approved by a vote of 4-@-0, of the cor^r•ection to the revision of plat to change the num6er• of 97A to 97C in Falling Water' Subdivision, F'r•ecinct 3, as r^ecor•ded in a plat dated June 27, 24~~b1 r•ecor^ded in Volume 7 Page 124 and icy, and authorized Don Voelkel to make the physical num6er^ change on the mylar• itself. ORDER N0. 27145 RPPROVRL RMENDING RORD NRME CHANGE TO CORRECT SPELLING FROM DRILY JD DRIVE S TO E~AILEY JO DRIVE S On this the 2.,r•d day of July 2Q~D1, upon motion made by Commissioner Raldwin~ seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-@-0, amending road name change to cor•r-ect spelling fr^om 8aily Jo Drive S. to Bailey So Drive S. ORDER N0. 27146 APPROVAL OF REQUEST FROM THE KERR COUNTY RURAL FIRE PREVENTION DISTRICT N0. 1 FOR YERR-END AUDIT RY COUNTY AUDITOR On this the 2,'~r•d day of July 2001, upon motion made by Commissioner Griffin, seconded by Commissioner' Let z, the Cour^t unanimously approved by a vote of 4-0-0, of r•eq~aest from the I'.er^r^ County Rural Fir^e Pr^evention District No. 1 for' year'-end audit by Co~.mty Auditor for 2000-2001 year. ORDER NO. 27147 ACCEPTING DRRFT OF THE FY 2002 FORM FOR VOLUNTEER FIRE DEPARTMENT CONTRACTS AND SET R WORKSHOP ON SAME On this the 23rd day of July 2001, upon motion made by Commissioner- Griffin, seconded by Commissioner- Let z, the Court unanimously approved by a vote of 4-0-0, accept the draft of the FY 2002 form fr•o Volunteer Fire Department contr-acts and set a workshop on same on Ji_~ly 31, ^c001 at c' FEM. in the Ker•r• Co~_inty Co~.ar•tho~ase. ORDER N0. 27148 ADOPTION OF RESOLUTION COMMENDING COMMISSIONER H.A. "BUSTER" RALDWIN FOR HIS EFFORTS ON REHRLF OF THE SOUTH TEXAS COUNTY JUDGES' RND COMMISSIONERS' ASSOCIATION On this the 23r^d day of July 2@@1, upon motion made by Commissioner Griffin, seconded by Commissioner Letz, the Court unanimously approved by a vote of 3-@-@, the resolution commending Commissioner H.A. "Ruster•" Baldwin for^ his efforts on behalf of the South Texas County Judges' and Commissioners' Rssociation upon completion of his teem as President of the ~ Rssociation. ORDER NO. 27149 AF'pROVRL OF SETTING WORKSHOP FOR HILL COUNTRY YOUTH EXHIBIT CENTER NRSTER RLRN On this the 23rd day of July 2G01, upon motion made by Commissioner Williams, seconded by Commissioner Griffin the Court unanimously appr^oved 6y a vote of 4-0-0, to set workshop on July 26, 2Q~a1 at iQ~:45 R. M, for purpose of examining alternative to the Hill Country Youth Exhibit Center Master plan with Bill Plankenship of G!~aor~am Architects assisting in the discussion. ORDER N0. 2715@ APPROVR<_ OF A SUBSCRIPTION TO THE TEXAS ASSOCIATION OF COUNTIES SALARY SURVEY On this the card day of July 2@@1, upon motion made by Commissioner^ Griffin, seconded by Commissioner^ Williams, the Co~_ir•t unanimously approved by a vote of 4-@-@, of a subscr^i pt ion to the Texas Rssociation of Counties Salary S~_ir^vey and take out S18@.@@ from Commissioner^s Co~_ir•t Professional Services for- the purpose of f~.~nding this subscription. ORDER N0. 27151 APPROVRL OF THE RE-RPF'OINTMENT OF DR. SRM JUNKIN RS KERB COUNTY MEMBER OF THE HILL COUNTRY COMMUNITY M. H.M.R CENTER PORRD OF TRUSTEES On this the 23rd day of July c:~01, capon motion made by Commissioner Let=, seconded 6y Commissioner Paldwin, the Court unanimously approved by a vote of 4-0-0, of the r•e-appointment of Dr•. Sam Junkin as I'.er^r County Member of the Hill Country Comm~_mity M. H.M.R Center Poard of Trustees.