ORDER N0. '7151
RF'F'ROVRL OF THE RE--RGF'OINTMENT OF
DR. SAM JUNI;IN RS
I:ERR COUNTY MEMBER OF THE
HILL COUNTRY COMMUNITY M. H.M.R CENTER RORRD OF TRUSTEES
On this tha 'E3rd day of J~.ily '?0Qi1, ~_ipon motion made 6y
Commissioner Let z, seconded by Comniissioner• Baldwin, the Co~_irt
unanimously approved 6y a vote of 4-0-Q~, of the
r•e-appointment of Dr-. Sam Junkie as F:er•r• County Member of the
Hill Co~.tntr'y Comm~_~nity M. H.M.R Center Roar•d of Tr~_istees.
HILL COUNTRY COMMUNITY
MENTAL HEALTH AND MENTAL RETARDATION CENTER
BOARD APPOINTMENT FORM
I, Fred Henneke, the County Judge of Kerr County do hereby appoint the following member to
serve as representative for Kerr County on the Board of Trustees for Hill Country Community
MHMR Center effective September 1, 2001.
Appointee:
~/' SQn.._ ~i_e.ti~
Approved By:
red Henneke
Kerr County Judge
PLEASE RETURN IN THE EVELOPE PROVIDED
BY AUGUST 15, 2001.
COMMiSSiONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Fred Henn OFFICE:
MEETING DATE: July 23.2001
SUBJECT: (PLEASE BE SPECIFIC)
County Judge
TIME PREFERRED:
Consider and discuss re-appointment of Dr. Sam Dunkin as Kerr County member of the Hill
Country Community MHMR Center Board of Trustees.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
County Jude
HILL COUNTRY COMMUNITY
MHMR CENTER
ADMINISTRATIVE OFFICES
1901 Dutton Dave, Suite D	819 Water Street, Suite 300
P.O. Box 1169	Kerrville, Texas 78028
San Marcos, Texas 78667-1169	Tel: (830) 792-3300
Tel: (512) 558-2000	Fax: (830) 792-5771
Pax: (512)392-1628	
Weh Site: wwuchillcountry.org
BOARD OF TROSTEES June 19, 2001
Chairman:
Judge David Montgomery The Honorable Fred Henneke
Vice Chairman: Ken' COUnty COllrthOUSe
Mr. Louy rounrs 700 Main
Secretary/Treasurer: Kerrville, TX 78028
Commissioner John Kigh!
chariea ernnkensh;P Subject: Hill Country Community MHMR Center Board of Trustees
CammissionerJack Dawson Appointment
Judge Nick Gallegos
Or. Kim Grahnm
Or. SamJunkin Deaz Judge Henneke:
Judge Herb Senne
Hill Country has been very fortunate to have a stable, hard working Boazd
ExecuTrvE DIRECTOR for its 19 county area. This has contributed greatly to our success. The Hill
Linda) Parker
Country Organizational Plan (see attached) calls for the Board to be
comprised of nine members with two-year terms. The two-year term of Dr.
Sam Junkin, who represents Kerr County expires August 31, 2001. I feel
that all Board Members have done an outstanding job.
In order to assure adherence with the Organizational Plan and continued
representation of your county on the Board, I need for you to determine how
you would like to proceed with your governance area. The following
options aze available:
1. Dr. Sam Junkin can be reappointed. According to the
Organizational Plan, unlimited reappointments are allowed;
2. One month prior to September 1, 2001, you must post a notice for
persons interested in membership on the Hill Country CMHMRC
Board of Trustees. (Please note there are requirements that must be
set forth in the notices of vacancies and for the appointment
process). Hill Country staff will be glad to assist you with this
Bandera, Blanco, Comal, Edwards, Gillespie, Hays, Kenda-, Kerr, Kimble, Kinney,
Llano, Mason, Medina, Menard, Real, Schleicher, Sutton, Uvalde & Val Verde Counties
process; or,
3. You may elect to appoint yourself, as County Judge, to serve on the Board of Trustees.
Enclosed you will find a Boazd Appointment Form once a decision is made regarding the
appointment. Please complete and return this form in the envelope provided byAugust I5, 2001.
Please inform me (830-741-6021), Linda Parker, Executive Director (830-792-3300), or Tammy
Allen, Liaison to the Board (512-558-2019), of your decision. Staff stand ready to assist you in any
way. Please feel free to contact me, Linda Parker or Tammy Allen if you need further information.
Sincerely,
~av ~ r~ ~'l.~t~-9atl~,~~ ~~-
Judge David Montgomery
Chairman, Board of Tmstees
Hill Country Community MHMR Center
Attachments
xc: Dr. Sam Junkin, Board Member
Linda Pazker, Executive Director
Tammy Allen, Boazd Liaison
PART IV
ORGANIZATION PLAN
A. ORGANIZATIONAL STRUCTURE: BOARD OF TRUSTEES
A Boazd of Trustees will be appointed by the governing bodies of Bandera, Blanco, Comal,
Edwards, Gillespie, Hays, Kendall, Kerr, Kimble, Kinney, Llano, Mason, Medina, Menazd, Real,
Schleicher, Sutton, Uvalde and Val Verde Counties for the purpose of operating a community mental
health and mental retazdation center (CMHMRC). A CMHMRC is an agency of the State, a
governmental unit, and a unit of local government as defined and specified by Chapters 101 and 102,
Civil Practice and Remedy Code, and a local government as defined by Section 3, the Inter-local
Cooperation Act (Article 4413 (32C), Vemon's Texas Civil Statutes.
In order to ensure equitable representation, the following method was used for the
appointment of the Hill Country Community MHMR Center's Boazd of Tmstees. Each of the four
most populous counties were allocated one member. The combined population of these four
counties was then subtracted from a total population of all nineteen counties. The remainder was
divided by five, the maximum number of Boazd of Trustee memberships available. This brought
the total members to nine, the maximum number allowable by statute. This average population was
then used to configure the remaining fifteen counties. In addition to population, these groupings
were determined by natural affiliation and contiguous borders. The groupings ranged from
combinations of six counties to one county.
The Hill Country Community MHMR Center's Boazd of Trustees shall be composed of
nine (9) members.
One member of the Boazd shall be appointed from the following counties:
1) Edwards
Kimble
Mason
Menazd
Schleicher
Sutton
One member of the Board shall be appointed from the following counties:
2) Kinney
Rea]
Uvalde
One member of the Boazd shall be appointed from the following counties:
3) Blanco
Gillespie
Llano
One member of the Boazd shall be appointed from the following counties:
4) Bandera
Kendall
One member of the Boazd shall be appointed from each of the following counties:
5)	Val Verde
6)	Medina
7)	Kerr
8)	Hays
9)	Comal
A member must be a qualified voter and maintain primary residence in the region to be served by
the centers.
Validity of eligibility is the responsibility of the appointing entity.
Charter Board -The appointing authorities shall designate four members to serve one (1) year
terms and shall designate the remaining members to serve two (2) yeaz terms.
Subsequent Boards -Appointments made to the Board of Trustees will be for a period of two (2)
yeazs, with the exception that appointments made to fill unexpired terms will be for the remainder
of the unexpired term.
1YQTSE OF VACANC'IF.S
Subsequent Boards - At least one (1) month prior to the next meeting of the Hill Country
Community MHMR. Center's Boazd of Trustees, at which Board of Trustees members will be
appointed, each sponsoring entity will post notice of such vacancy in their Courthouse and will post
a brief notice in the legal notice section of their local newspaper if there is a newspaper published
in the County. Eligibility requirements will be included in the notice.
Application for Boazd of Trustees membership may be made by any eligible individual to
a member of the sponsoring entity. Applications may be verbal or written. Documentation of all
applications will be maintained by the receiving sponsoring entity for one yeaz. All applications will
be considered when Boazd of Trustees appointments aze made.
The appropriate County Judge(s) [and/or Commissioners' Court(s)] will review all
applications from that county or region for membership on the Boazd of Trustees and
will select the appointee.
2. If the Boazd appointment will represent a region composed of more than one county,
that appointment will be approved by consensus of the involved County Judges. If a
consensus cannot be reached, the applicant will be approved by simple majority vote.
3. When an applicant is approved, the recommending Judge will notify the appointed
individual with a letter of appointment which includes the following:
a. the effective date of the appointment;
b. a general description of duties; and
c. a description of training requirements.
REAPPS2INTM~NT
Board members may be reappointed.
At the time of appointment, each Boazd of Trustees member will be given written notice
of training requirements and must agree to such requirements:
1. Each yeaz all members will attend (4) hours of training provided by professional staff
members of the CMHMRC.
2. Prior to assuming office, each Boazd member will attend a four (4) hour training session
provided by the Center's professional staff which includes information relating to the
following:
a, the enabling legislation which created CMHMRCs;
b. the programs the CMHMRC operates;
c. the CMHMRCs budget for the fiscal yeaz;
d. the results of the most recent formal audit of the CMHMRC;
e. the Open Meeting Law and Opcn Records Law (Vernon's Civil Statutes
Articles 6252-17 and 6252-17a);
f. Any ethics policies adopted by the center.
Not withstanding eligibility gained by meeting criteria in the previous section titled
"Eligibility", an individual becomes ineligible for Board of Trustees membership if he/she or any
person related to a prospective member within the second degree of affinity, third degree of
consanguinity or an immediate in-law:
1. Owns or controls, directly or indirectly, more than 10% interest in a business entity or
other organization receiving funds from the CMHMRC by contract or other method.
2. Uses or receives a substantial amount of tangible goods or funds from the CMHMRC
other than:
a. compensation or reimbursement authorized by law for Board of Trustees
membership, attendance, or expenses relevant to meetings, training sessions,
conferences, and other Board activities and services to the CMHMRC; or
b. as a consumer or as a family member of a person receiving services from the
CMHMRC.
4
PROHiBiTED AGTIYITIE&
Members of the Board of Trustees may not:
Refer for services a client or patient to a business entity owned or
controlled by a member of the Board of Trustees, unless the business
entity is the only business that provides the needed services within the
jurisdiction of the Hill Country Community MHMR Center;
2. Use Hill Country Community MHMR Center in the conduct of a business
entity owned or controlled by that member;
Solicit, accept, or agree to accept from another person or business entity a
benefit in return for the member's decision, opinion, recommendation,
vote, or other exercise of discretion as a local public official or for a
violation of a duty imposed by law;
4. Receive any benefit for the referral of a client or patient to Hill Country
Community MHMR Center or to another business entity.
5. Appoint, vote for, or confirm the appointment of a person to a paid office
or position with Hill Country Community MHMR Center if the person is
related to a member of the Board of Trustees by affinity within the second
degree or by consanguinity within the third degree.
6. Solicit or receive a political contribution from a supplier or contractor with
Hill Country Community MHMR Center.
IIYTFRNAL ORCANI7.ATION
After the beginning of each fiscal yeaz, the Board of Trustees will elect the following
from its members:
Chairperson -This individual will convene, moderate and end each
meeting of the Board of Trustees; create and assign members to
subcommittees; call special meetings of the Board when necessary; and
sign minutes ofineetings. -
2. Vice-Chairperson -This individual will assume the duties of the
Chairperson in his/her absence.
Secretary -This individual will oversee records of Board of Trustee
member's training; oversee timely and proper notice of regulaz and special
meetings of the Boazd of Trustees; oversee the distribution of minutes of
meetings and agendas; and sign minutes of meetings.
Individuals appointed to the Board of Trustees become local government officials by
virtue of such appointment and, as such, aze subject to requirements of Chapter 171, Local
Government Code.
The Boazd of Trustees will have special meetings as called by the Chairperson.
All meetings of the Boazd of Trustees will be open to the public to the extent required and
in accordance with the general law of this State requiring meetings of governmental bodies to be
open to the public.
A majority of the membership of the Boazd of Trustees will constitute a quorum for the
transaction of business. Five (5) members constitute a majority of the Boazd of Trustees.
Matters before the Boazd of Trustees will be decided by a simple majority vote of a
quorum.
The Boazd of Trustees will keep a record of its proceedings in accordance with the
general law of this State that requires meetings of governmental bodies to be open to the public,
and the record is open to inspection by the public in accordance with that law.
The Chairperson of the Board of Trustees will approve written minutes of each meeting
and sign the document.
The Secretary of the Boazd of Trustees will sign the minutes and assure that copies are
distributed to the Central Office of TDMHMR, each of the Board members, and to each County
Judge in the Hill Country via U.S. Postal Service.
BFniIiRF,D RF.PRESELYTATI41~[
In order to reflect the ethnic diversity of our service area and to assure consumer input, the
Charter Boazd of Trustees and each successive Board of Trustees will include one or more consumer
of services or family member, and one or more or members of an ethnic minority. In order to assure
appointing the most qualified individual to those positions, the County Judge(s) and/or the respective
Commissioner's Court(s) will mutually agree upon appointment of the required members.
A. Grounds for removal from the Boazd of Trustees aze as follows:
1. Violations of Chapter 171, Local Government Code.
2. Ineligibility for Boazd of Trustees appointment at the time of the
appointment as defined by the section titled "Eligibility".
3. Failure to maintain eligibility requirements as defined by the section above
entitled "Eligibility".
4. Failure to maintain an acceptable standazd of attendance at meetings,
demeanor, and contribution to the obligations of the Boazd of Trustees, as
determined by a majority of the Board of Trustees.
5. Failure to execute the affidavit as specified in the section below titled
"Affidavit".
B. Procedure for removal from the Board of Trustees is as follows:
1. Allegations of Board of Trustees member's conduct, unsuitability, or
ineligibility will be accepted by the Chairperson, unless the Chairperson is
the object of the allegation. In such case, the Vice-Chairperson will accept
the allegation.
2. The Chairperson will appoint athree-member subcommittee to investigate
the allegations, unless the Chairperson is the object of the allegation. In
such case, the Vice-Chairperson will appoint the subcommittee.
3. The subcommittee will report its findings to the Board of Trustees in
closed session within 45 days. -
4. Following the subcommittee's report, the Chairperson will request a
motion in response to the report. If the Chairperson is the object of the
report, the Vice-Chairperson will request the motion.
5. In the event a majority of a quorum of the Boazd of Trustees vote(s) to
recommend removal of the member in question, a letter recommending
withdrawal of appointment signed by those members recommending
removal will be sent to the County Judge(s) from the county or region
which recommended the member for appointment.
6. The County Judge(s) from the county or region may appeal the removal
decision within two weeks. The Boazd of Trustees would then hold a
removal hearing involving the involved County Judge(s) and following
this hearing would again, by a majority of a quorum, remove or retain the
Boazd member.
Should the Boazd member be removed, the member will be notified
imediately, in writing, by the County Judge(s) who :made the original
recommendation for appointment.
8. The Boazd of Trustees will not remove members except on grounds listed
in these rules.
1. Members may resign from the Boazd of Trustees for any reason.
2. Resignations will be written and submitted to the appropriate County Judge or Judges
with a copy to the Chairperson.
3. Resignations will not be rejected.
4. Resignations will be effective the date of the written notification.
RF.iMB RSE_M_F.IYT
1. Board of Trustees members may not be reimbursed for services performed for [he
Boazd of Trustees and the CMHMRC.
2. Boazd of Trustees members may authorize for themselves mileage, pec diem and
other expenses relevant to meetings, training sessions, conferences, and other
activities relevant to Board of Trustees activities and service to the CMHMRC.
Not later than the date on which a member of the Boazd of Trustees takes office by
appointment or reappointment and not later than the anniversary of that date, each member shall
annuallMexecute and file with the CMHMRC an affidavit acknowledging that the member has
read
Comal unty Judge
Mazk Stroeher
Gillespie County Judge
~~,i~ ~-
James W. Gooden
Ke 11 Coun Judge
Delbert Roberts
Kiq~le County Judge
' George E.~ars (~ ~
cB~lan~co County Judge
Vl9~w.Ja~
Neville G. Smart, Jr.
EdDDwazds County Judge
,Zo~-'-r
Eddy- Ether 'dge
a s County Judge
~~~
R bert Dens
K rr County Judge
Judge Ufa ri County Judge
imerv ~J hazles Chil ers
Medina Co	Ju
	I
G. i igeaz
R al County Jud
C ~~P .~	e~~-Pi.~
Carla Gamer	
Sutton County Judge
Kir nck
al de County Judge
F.
Coypty
William R. Mitchell
Uvalde County Judge