ORDER N0. 27c79 OFFICE OF COURT RDMINISTRRTTON CONTRACT On this the 9th day of October c0~1, upon motion made by Conimissioner^ Ralclwin, seconded by Commissioner Griffin, the Cour-t unanimously approved by a vote of 4-Q-0, the Contr^act between the Office of Cour^t Rdministr•ation and Kerr County, and authorize County Judge to sign same. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Fred Henn~l˘!~ MEETING DATE: Octo er 9, 2001 SUBJECT: (PLEASE BE SPECIFIC) OFFICE: County Jude TIME PREFERRED: Consider and discuss Approval of Contract with the Office of Court Administration. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: ESTIMATED LENGTH OF PRESENTATION: Count~Judge IF PERSONNEL MATTER -NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Goverrunent Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the eazGest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. CONTRACT BETWEEN THE OFFICE OF COURT ADMINISTRATION AND KERR COUNTY PRESIDING JUDGES ASSISTANCE PROJECT STATE OF TEXAS OCA CONTRACT NO. COUNTY OF TRAVIS I. CONTRACTING PARTIES This contract is by and between the Office of Court Administration, as the Grantee Agency, and Kerr County, the Service Provider, and is funded by state appropriations to the state Office of Court Administration. It is understood by all parties that payment obligations created by this contract are conditioned upon the availability of State or Federal funds appropriated or allocated for the payment of such obligations. II. MONITORING The Office of Court Administration is responsible for closely monitoring Kerr County and exercising reasonable care to enforce all terms and conditions of the grant. Kerr County agrees to fully cooperate in the monitoring process. III. RECORDS Requirements of the Uniform Grmit and Contract Management Standards (UGCMS) promulgated pursuant to Section 783 of the Government Code are adopted by reference as part of this contract. The Office of Court Administration, as Grantee Agency, shall keep all project records. Records shall be retained for at least three (3) years following the closure of the most recent audit report and until any outstanding litigation, audit or claim has been resolved. Records are subject to inspection by any state or federal agency authorized to inspect the same. IV. STATEMENT OF SERVICES TO BE PERFORMED: To promote the efficiency and effectiveness of the administrative functions performed for the Sixth Administrative Judicial Region, Kerr County agrees to provide an employee or employees for the Sixth Administrative Judicial Region. The State of Texas, through the Office of Court Administration, will provide certain funds for payment of salary expenses for an administrative assistant or assistants to the Presiding Judge of the Sixth Administrative Judicial Region. The administrative assistant or assistants will be employees of Ken County, with the same rights and benefits now enjoyed or hereafter granted to employees of Kerr County and the same responsibilities ofsaid employees. The administrative assistant or assistants shall be chosen by, and serve at the will of, the Presiding Judge of the Sixth Administrative Judicial Region. The duties performed by an administrative assistant include assisting with the assignment and coordination of visiting judges' schedules, maintaining records for judicial assignments within the region, preparing claims for the judicial assignments within the region, preparing claims for the visiting] udges, and such other duties as may be necessary for the efficient administration of justice in the Administrative Judicial Region. V. BASIS FOR CALCULATING REIMBURSABLE COSTS: Payment for the above described services (not to exceed $41,784.00) will be made as follows: The Office of Court Administration agrees to reimburse Kerr County for the period September 1, 2001, through August 31, 2003, for the salary and related benefits ofthe administrative assistant or assistants for the Sixth Administrative Judicial Region, payable in twenty-four (24) monthly installments. Reimbursable costs shall include the salary payments to the designated administrative assistant or assistants to the Presiding Judge plus fringe benefits. Reimbursements will be contingent upon receipt of a signed statement from an authorized county official listing the salary and fringe benefits amount to be incurred by the county for the administrative assistant or assistants to the Presiding Judge. Any change in the amounts to be incurred by the county during the period of this contract shall be communicated in writing to the Office of Court Administration within thirty (30) days thereof. Billing for the above described services will be provided in the same manner as it would be provided to institutional purchasers in the absence of a grant and shall consist of a brief statement of the service or other item provided and the basis for the billing rate. VI. DEFAULT In the event of a default of Kerr County, the Office of Court Administration, may cancel or suspend this contract and Kerr County shall be entitled to recover for all services provided prior to the cancellation date or shall repay any funds for services not yet rendered. VII. LICENSES, CERTIFICATIONS, AND INSPECTIONS All licenses, legal certifications, orinspections required forthe services, facilities, equipment, or materials, and all applicable state and federal laws and local ordinances must be complied with by Ken County. Failure to comply with this requirement shall be treated as a default. VIII. TERM OF CONTRACT The term of this contract shall commence on September 1, 2001, and shall end on August 31, 2003, unless extended or terminated as otherwise provided for in this contract. If a successor Presiding Judge is appointed during the period of this contract who resides in a county other than Kerr County and offices of the Sixth Administrative Judicial Region are removed to a county other than Ken County, then this contract shall expire upon the actual date of removal of the Sixth Administrative Judicial Region offices to a county other than Kerr County. All services billed hereunder must be rendered within the grant period. ACCEPTED BY: r ~ :~~ Jerr . Be dict, Administrative Director Offi~ of Cou/}rt Administration DATE: 7 ~I ~~J GRANTEE AGENCY: Office of Court Administration P.O. Box 12066 Austin, Texas 78711-2066 512/463-1625 The terms and conditions B Si v ~/ ~~~~1/ ~i~~~ Honorable Frei I- Tenneke, County Judge Kerr County DATE: ~G( `l /G ~ SERVICE PROVIDER: Kerr County 700 Main St. Kerrville, TX 78028 210/792-2211 this contract have been reviewed and agreed to by: Presiding Judge ve Judicial Region H:\Legal\Contracts\FY2002 ContraclsWudRegAsst\Kert Co PJ.wpd P 2 ~ ~ 4~~mrno'^ OFFICE OF COURT ADMINISTRATION JERRY L. BENEDICT Administrative Director September 18, 2001 The Honorable Stephen B. Ables Presiding Judge, Sixth Administrative Judicial Region Kerr County Courthouse 700 Main Kemille, Texas 78028 Re: Contract Between the Office of Court Administration and Kerr County Deaz Judge Ables: Enclosed please find three signed original contracts between the Office of Court Administration and Kerr County for the partial reimbursement of salary and expenses for an administrative assistant or assistants for the Sixth Administrative Judicial Region. Unlike previous contracts that were done on an annual basis, this contract is for the 2002-03 biennium (September 1, 2001 -August 31, 2003.) If the terms of the contract are acceptable, we would appreciate it if you could assist us by executing the contracts and forwarding them to Judge Henneke for his signature. Once executed by both you and Judge Henneke please forward one of the contracts to me for my files. If you have any questions, please feel free to contact me at your convenience. Thank you for your assistance. Sincerely, ~Y/V V!'~W Y ~(Il~ Maria Elena Ramon Assistant General Counsel enclosure 205 WEST 14TM STREET, SUITE 600 • TOM C. CLARK BUILDING • (512) 463-162$ • FAX ($12)463-1648 P. D. BOX 12466, DAPITDL STATION • AUSTIN, TEXAS 76711-21)66 h t tplMnvw. courts. state. tx. us