COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST
AND DOCUMENTS TO BE REVIEWED BY THE COURT.
MADE BY: William H. Williams & Jonathan Lett OFFICE:
Commissioners, Precincts 2 and 3
MEETING DATE: October 9, 200]
TIME PREFERRED:
SUBJECT: (Please be specific) Consider and discuss revised plans, cost estimates, and bonding
timelines for proposed building project at HCYEC.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON(S) ADDRESSING THE COURT: Bill Williams and Jonathan Letz
Commissioners, Precincts 2 and 3.
ESTIMATED LENGTH OF PRESENTATION: 15 minutes.
IF PERSONNEL MATTER NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in
accordance with Title 5, Chapter 551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday
THIS REQUEST RECEIVED BY:_
THIS REQUEST RECEIVED
All Agenda Requests will be screened by the County Judge's Office to determine if adequate
information has been prepared for the Court's formal consideration and action at time of Court
meetings. Your cooperation is appreciated and contributes toward your request being addressed
at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court.
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July 30, 2001
HILL COUNTRY YOUTH EXHIBITION CENTER
REVISED MASTER PLAN -PHASE 1
PROPOSED PROBABLE COST REDUCTIONS
1.	Delete Arena 2	$680,000
2.	Delete Bam 1 and 2	$916,000
3.	Delete Warm Up/Staging	$ 60,000
4.	Delete Covered Arena at rear	$500,000
5.	Delete portion of parking	$180,000
6.	Delete 200 stalls	$140,000
7.	Delete concrete at existing arena	$ 50.000
	100'x260' arena	
Deduct $2,526,000
8. Add new outdoor arena. 125'x250' to replace old. $ 35,000
9. Add elect/concession and toilets $120,000
10. Add metal building for exhibit hall $300,000
Add $ 455.000
Total Deduct $2,071,000
With 5% Inflation Factor
7,376,000 x 1.05 = 7,744,800
2,071,000 x 1.05 = 2.174,550
Total Cost Phase 1 $5,570,250
July 30, 2001
HILL COUNTRY YOUTH EXHIBITION CENTER
REVISED MASTER PLAN -PHASE 2
PROPOSED PROBABLE COST
1. Add Bam 1
2. Add Staging/Arena
3. Add portion of covered area at rear
4. Add portion of parking
$458,000
$ 30,000
$316,000
$ 50,000
Add $854,000
Add inflation factor of approximately 5% per year for probable cost adjustment.
Ob. li"/1.1 !4 ~U '1T `_"~6' iU:.i ~~ inl'. h,, b. ~..;'K „"rif
153 Treeline Palk, Sine 100
San Antonio, TX 78209-9858
Fax'(210)805.1119
IrviESTNIVfSCn~LL::S
LATE ^'.f]e~f HAN81f18
Fa~c coos.
~+? .,f_cJ^.' ~,a~;~CL' _ From: Bobr-tenderson (210)805-1148
Fimu ~_f1 _ Psrgas (indudtng eover~
Fax; ~3 3~'~~ - ~~ / 4~----r_>at« ,__- --- -
,a>~
t:«
~__` MESSI,GBDESCRIPTIQN OF FAX
Conlidentalty Note
7hs rntonratrn contemned in this message may ne pr vdegel end conddan'iar nfo!ntarion only tw the use ofthe Inavidua/ or
entgy named above. if fhe reader ef'.his message Is x: the inlsntlea raaFv!wrt. you are hereby no!i5ed that any dissernina!ro~.
~!sbf.'+urrr, or ropy cdf.ru 'elaropy~ rs sfrictiy prohibif5d. l,` you hxr received this tascopym xrro,; please n~Ay us ny
telephnne and re+um the car.Fdc~r6ai tacsimire by U. S. MeD.
IF TRANSMISSION ERROR OCCURS, PLEASE CALL 210.Y05-1117

McCal;, 1'srkhurst & Hurtvn L.L.P.
IyiE'V(ORANDL'!~i
TO; Interested Parties
FRO'11: Mrt~xll, Parkhurst k Lirnton LL.P
DATE: June 12, 200
SIIBJF.C'T: Legal Elecnon Dates and State Y.olida;/s io 2001 and 2002
Chan>=e of Uniform Dates artd Restriction to Ctttiiorm Dates
As of Sepie,nber 1, 2001, all bond electicurs in Texas ,n1st be held on mufo~n election dates (as
changed on September 1; 2001), with the exception of hood. oe rnaintenaltce tax elections for school
districts and colleges, which errtitiz: may additinaily hold a "wud-card" election on any date once
draing each biennium. Note that scdrool nr college elections caled prior to 9/t/61 for dates on or
after 9;1;01 may still t:e held under pror law witlwut using up the one "wild cans" elcxtton daft. The
rr[naming unifi~ta, election dates for 2001-200? are now as follows:
• A•~gust 11, 2001
• September S, 2001
• November 6, 2U07
• Eebrran :., 2002
• May 4, 2002
• September 14, 2002
• Novetber 5, 2002
(final •.ntifotn, date uttdzr prior law)
(?nd Satcddy in September);
(1st Tl:csday alter 1st Monday m Nrn•ember);
(1st Santrday m Pzbn;ary);
(1st Saturday in Ma~~):
(2nd Saturday in September); and
(1st Tuesday after the first Monday in November);
"wild-card" elections by school districts and colleges may be held en any daze except for the blackout
dates 30 days Fxfore and after the state general elections. Since no state general elections arc held in
2001, there an no blackout dates in 2001. 'fhe state general elections in the 2002 are as follows:
Ptintary: March i2, 2002 ~saond Tuesday in Mareh);
P.uno1E'. April 9, 2002 (saond Tuesday in April}; and
Get~ral Nm•ember 5, 2002 (first Tuesday after first Monday in November).
A graphical representation of the iega~ dates and ~ Ia:.kout sates is attached to this Merrorandum.
aaY1~4~ allinpr,$lection
S: (; 0_
As of November 1, 2001, all elections must be called at ]cast 45 days prior to the earLest alhrxabie
date for the beginnittg of early ~roting by personal appearalx;c, effectively rcqutring elections to be
called at least 62 days pier to the election date (until November 1, the minirnttm remains 45 days).
Tgxa9_au~ Bank I 141ilY?a~~
Also for yc~~.u refeieoc:, feilowing ~~s a list oC "Texas holidays wid Lank (national} holidays fncxn hdy
2601 ttunugh L~ecetnbi~ 2002:
	I~IY	Texas bank
RemaLni~ 0 i y~s in 2001:		
Lidcp~ide~tce Day	07~Y14 -Wed	
L_vndcm B. Johnsom's Birthday	0827 -Mon	Skeleton
Labor Day	69/03 -Mon	
Rash Hashatuth	OyJ18 -Tue	Optional
Yorn Kippur	0927 - I`hu	oml
Columbus Day	10108 - M o~ ;	
\'etetaru' Day	i l /I 1 -Sat	
Tltattksgi~iig Day	1122 - Tltu	
Day ARE: Tt~lcsgiving	11/23 -Fri	
Chrisnnas Eve	12'24 -Mon	
Christmas Day	1225 -Tue	
Day After Chxstmas	1226 - \Z'ed	'
HoG ~s in 2002:		
New Year's Day	Ol!03 - Tuc	
Confederate Heroes' Day	01' 19 -Sat	(n!a}
Martitt Luther Kia:g, Jr. Day	01 21 - ivlon	
?residents' Dav	02118 -Mon	
Texas B~dependence Day	03/02 -Sat	(n~a}
Good Friday	03/11 -Fri	C)ptional
Cesar Chavez Day	03!31 -Sun	(n~a)
San Jacirrto Dap	64:'21 -Sun	(n/a}
'.liemorial Day	05!27 - Mnn	
Emaucipation Day	06!19 -Wed	Skeleton ,
Independence Day	G7'W -Thu	
Lyndon B. Johnson's Birthday	OS "I7 - Tne	Skeleton
Labor Day	0~%02 -Mon	
Rosh i-Iashanah	09,07 -Sat	(nia}
Ru.h Hashanah	09108 -Sun	(n(a)
Yom Kippur	09/16 -Mon	~ onal
Columbus Day	1 U/ 14 -Mon	
Veterans' Uay	1 ': / i 1 -Mon	
Tlvutl6giving Day	1 i /213 -Thu	
Day Afttx Thatikggrv^ng	11!29 -'rri	
C}trishnasEve	22;24-T::e	
Christmas Day	12.'25 -Wed	
Day After Cl~tistntac	1 ~'2G -- TMa	•

~~~
"Skeleton" means state ot5ces nzll be open with at least tnhtimal "skeleton" ctews.
"C>ptioral" means a holiday that eroployb~s may rdk; in lieu of a skeleton-crew holiday.
Calendar of Texas Election Dates and Holidays
McCall, Parkhurst & Horton L.L.P.
July 2001- December 2002
~•

Legend
<~ = Uniform F.Iectina Date P = Primary F,lecfion~ = HuGday (US and Taws)
= Blackout Date R = Ranoff Election US - US Hdiday only
= End o[ Week (Saturday) C = General F~eelioo TX Tcaas Holiday only