1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 ?4 25 KERB COUNTY COMMISSIONERS COORT Regular Session Tuesday, November 13, X001 9:00 a.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas PRESENT: FREDERICK L. HENNEKE, Kerr County Judge H.A. "BOSTER" BALDWIN, Commissioner Pct. 1 WILLIAM "BILL" WILLIAMS, Commissioner Pct. JnNATHAN LETZ, Commissioner Pct. 3 LARRY GRIFFIN, Commissioner Pct. 4 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 ~~ Lc 23 z4 25 I N D E X November 13, 2001 PAGE --- Commissioners Comments 3 i.1 Pay Bills l0 ~T3~ 1.2 Budget Amendments 15 2'i 5e 1.3 Late Bills ~73p 1u 16 a'j~y 1.4 Read and Approve Minutes 177 3C 1.5 Approve and Accept Monthly Reports *105 ~ 2'l~ig 2.1 Presentation of employee direct-deposit Section 520 Colleye Savings Plan as additional benefit 1801.-(3~ 2.2 Concept plan for division o{ property, Precinct 3 2717iyel~ 2.3 Approve name changes for County-maintained roads in accordance with 911 guidelines, change speed limit sign, and set public hearing for same 3317i~~+: 2.9 Approve name changes for privately maintained roads in accordance with 911 guidelines 38 ~? 3 2.5 Discuss asset capitalization policy 41 ~'j3~1 2.6 Adopt ?002 Retirement ADCR plan 442'731; 2.7 Proposed new fee structure and lease agreement fcr i3i11 Cuuntry Youth Exhibit Center 95.2313 2.8 Additional services required of Bill Blankenship & Quorum Architects to provide cost estimates, drawings & related documents of HCYEC master plan ~t 60~T3~T 2.9 Discuss Kerr County Water Conservation Program tax incentive for utilization of rainwater harvesting equipment _ 74a,7~5 2.10 Proclamation declaring week of November 26-30 as Flood Awareness Week in Kerr County 92731(0 2.11 Castinq Kerr County votes for Board of Directors, Kerr Central Appraisal District 93~'73~-~ 2.12 Approval of proposed budget for FY 2002 Kerr p' r ~` Emergency 911 Network Board o ~ --- Adjourned 106 r 1 2 3 4 5 6 7 8 9 10 11 1 L 13 14 IS 16 17 18 19 20 21 22 23 24 25 On Tuesday, November 13, 2001, at 9:On a.m., a regular meeting of the Kerr County Commissioners Court was held in the Commissioners' Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S DODGE HENNEKE: Good morning, everyone. It's 9 o'clock in the merninq on Tuesday, November 13th, Year 2001. We'll call to order this regular Commissioners Court meeting. Let's begin with the invocation and pledge of allegiance. Commissioner Baldwin, you're up today. COMMISSIONER BALDWIN: Yes, sir. Stand and join me in a word of prayer, and then when we complete it, we'll do the pledge of allegiance, please. (Prayer and pledge of allegiance.) COMMISSIONER BALDWIN: Thank you. DODGE HENNEKE: Thank you, Commissioner. At this time, any citizen wishing to address the Court on an item not shown on the regular agenda may come forth and do so. Is there any citizen who would like to address the Court on an item not listed on the regular agenda? Seeing none, we'll move directly into Commissioners' comments, and we'll begin with the Tivy Antler report from Commissioner Baldwin. COMMISSIONER BALDWIN: Yes, sir. How about ,-- 3 4 5 6 7 8 9 10 11 l~ 13 14 15 16 17 18 19 20 21 22 23 24 25 those Antlers? Tivy fight never dies. Just wanted to announce, Friday night we go to Ovalde for the first round of the play•~ffs, and if you remember, we beat them pretty handily earlier in the season. I don't thinY. it's going to be an aasy thing, buL I got all the brackets yesterday and looked at -- at all the playoff brackets, and it looks as though that Tivy really should go about four steps into the playoffs until we get to Ca1a112n, and then -- been there before, and it was unpleasant. So maybe -- who knows? I tell you what I'd like to do, Judge. I'd like to call the Commissioners Court in Ovalde and kind of challenge them from Kerr County Commissioners Court. Maybe if we could get a -- a Cowboy Artist print or something like that from our side and maybe a gallon of honey from their side -- or two gallons of honey. (Laughter.) COMMISSIONER BALDWIN: I hadn't thought of that. But if you guys are opposed to a good high school football challenge, let me know. And if you're not, I'd be happy to put that -- get that going. Or, actually, it should be the Judge that calls the Judge down there. And, I mean, call him some names and get those guys riled up down there a little bit. COMMISSIONER WILLIAMS: Lay it on him. COMMISSIONER BALDWIN: Lay it on him. So -- 1 7 3 4 5 6 7 8 Q 10 11 12 13 14 15 16 ]7 18 19 20 21 2~ 23 ~4 25 5 I'm sorry, qo ahead. JUDGE HENNEKE: That sounds like fun. Go right ahead. I'm in. COMMISSIONER BALDWIN: All right. I'd like to announce also that, you know, we've been talking about doing some regional County Judges and Commissioners meetings, as opposed to the big meetings that we all go to, and in January we are having one right here in Kerrville. And it will be training for commissioners as well as judges. The judges are going to get some hours as well, and real proud of that. That's a tough thing to do. It's a one-day -- one-day meeting, and I think it's only, like -- we can only stretch five, maybe six hours into the thing, but -- and it's a $25 fee as opposed to a couple of hundred dollar fee that we pay in those other meetings, and most of it will be done locally or region -- our little region here, the contiguous counties, and there's some down south that are working with me, so I'm real proud of that, that A & M has -- has come in with us and helped us put this thing on. COMMISSIONER GRIFFIN: Have ycu got a date yet? Do you t-lave a date yet? COMMISSIONEP, BALDWIN; Yes. That is confidential information. COMMISSIONER WILLIAMS: If he tells you, he'll have to kill you. i 1 2 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Yes, I'll have to kill you, Larry. January 24th, I think. COMMISSIONER WILLIAMS: Location? COMMISSIONER BALDWIN: No, we don't have a location. We -- it's tentatively the Y.O. Hilton -- or Y.O. whatever this week. And just hadn't -- I've been trying ro use Schreiner College a little bit in the thing, but A & M -- seems like they have some kind of relationship with the hotel or whatever, so it's -- that's a beginning. And, you know, we're looking at possibly having one up in Junction a little later. We're going to try to do two this first year, and maybe do one in Junction and get Texas Tech involved in the thing. So, anyway, I'm real happy about that. I think that us regional, rural people will be happy with that program. That is all. JUDGE HENNEKE: Very good. Commissioner Williams? COMMISSIONER WILLIAMS: Just a word echoing what the Commissioner said about the excitement of Tivy football. I had a chance to see them Friday night. COMMISSIONER BALDWIN: Did you? COMMISSIONER WILLIAMS: I did for a fact. COMMISSIONER BALDWIN: That was fun, wasn't it? COMMISSIONER WILLIAMS: Yeah, that was 7 i 1 3 9 5 6 7 £~ 9 10 11 12 13 14 15 16 17 18 19 2n ^1 22 23 29 25 something to watch. I enjoyed it. You might also consider, O.G.R.A. has a big auditorium -- training auditorium which lends itself to meetings of this kind, as well. COMMISSIONER BALDWIN: Very good. COMMISSIONER WILLIAMS: That's all. J~JDGE HENNEKE: Commissioner Letz? COMMISSIONER LETZ: In addition to Tivy, I'm glad to announce Comfort's in the playoffs again for the -- I don't know how many years in a row. Not quite as powerful a team as they've had in the past three years, but should do fairly well for a while. I had another comment, but I forgot what it was. So -- COMMISSIONER BALDWIN: Water? COMMISSIONER LETZ: No, it wasn't about water, though we do need rain, and we had a little bit. Voting was one of them I was going to mention, and Jannett's here, so I'll bring this up. Very close to next time, or next election, and at a minimum, we need to have a rural and a city voting location in all precincts. I don't know -- I've received some complaints; I know commissioner Baldwin received some complaints, and the editorial, and I think that, you know, that's one of the most important things that we do is provide for voting and kind of oversee the voting, with Jannett's help. And I think we made a decision, because of low turnout, to have only one location in each 8 1 2 3 4 5 6 7 8 2 10 11 12 13 19 15 16 17 18 19 20 21 ~2 23 24 25 precinct, and though it doesn't. matter where we put them, we either had to put them in the city or rural areas, and people were mad, so we had half our ccnstituents mad. Half of mine were mad, anyway. COMMISSIONER BALDWIN: All mine were mad. COMMISSIONER LETZ: I'm not sure -- MS. PIEPER: Either way, if you have it here in the city, then the ones out here are going to get upset. If you have it out here, the ones in the city will get upset, so it's a no-win situation. COMMISSIONER LETZ: Well, I'm saying we need -- if there -- we need to have one for my precinct. We need to have one in the city of Kerrville and one in the rural area. I think there should be one in each precinct in the city and one in the rural areas of each precinct. I know it's more work and it costs us more, but I think, considering the complaints that I had, and that that's really a fundamental right, that we need to get up and figure out how to get volunteers and get the county chairs to participate and get workers, and we just need to do it that way. I can't -- I don't -- I think we need more than a single location, again, after the conversations I've had with people this time. And I know of at least two letters to the editor; one from my precinct, one from Buster's precinct, so there was that. I guess that's it. There was 9 1 2 4 5 F 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2~ 23 24 25 something else, but -- JIIDGE HENNEKE: It will come. COMMISSIONER LETZ: It will come to me later. COMMISSIONER GRIFFIN: I just -- I would like to say how pleased I am, personally, and for everybody that was involved in the effort to see T-hangars get finished and opened and -- and fully subscribed, and -- and got airplanes in them, and that's what we want. And I think -- I don't think we're goinq to have any problem keeping them filled. I think we're probably going to have a lot more demand for more as time goes on. And just a "well-done" to everybody and thanks for all the support, I think, from everybody in the process that was involved. It was a biq effort, and it worked. COMMISSIONER LETZ: Judge, I remembered. You mentioned T-hangars, which made me think of the City, which made me think of CPAC, which is their long-range group -- planning group. There is a meeting on the 20th, which I guess is Monday -- Tuesday. JUDGE HENNEKE: Tuesday. COMMISSIONER GRIFFIN: Next Tuesday at -- I believe it's E o'clock. at City Hall -- 6 o'clock at the library, where there will be a review of the transportation and land use chapters of their long-range plan. And I've chaired the transportation section. A lot of work's gone 1G 1 2 3 4 5 6 7 S 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 into this. Hopefully, this and future City Councils will follow the plan. There's a lot -- there's a great deal of interaction in the plan between the County and the City and TexDOT related to transportation issues, certainly, and I think it will be a -- a very good master plan for the city of Kerrville, as long as they follow it. JUDGE HENNEKE: Very good. That caveat applies to any master plan. You can stack them up on the shelf, but if you don't follow them, they don't do much good. I would remind everyone that our next meeting is November 26th, which is a Monday, and that is our quarterly evening meeting, so we'll be conveninq at 6:30 on Monday, November 26th, for our next meeting. I'll also remind everyone -- it's not too early -- that our second meeting in December will be a Friday meeting; Friday, December the 21st, and that was by vote of the Court when we set up the schedule last January. So, rather than have the meeting on Christmas Eve, we're goinq to have the meeting -- our second meeting in December on the 21st at 9 o'clock here in the courtroom. Everyone take note of those schedule changes for the remainder of the year. Without further ado, let's move into the approval agenda and pay some bills. Mr. Auditor? Does anyone have any questions or comments for Tommy regardinq the bills as presented? COMMISSIONER BALDWIN: What was the question, 11 1 3 4 5 5 7 8 9 10 11 12 I3 14 15 16 17 18 19 20 21 22 ~3 24 25 Judge? COMMISSIONER GRIFFIN: I move we pay the bills. COMMISSIONER BALDWIN: I do have questions, I'm sorry. DODGE HENNEKE: Go ahead, then. COMMISSIONER BALDWIN: I was worried about this microphone not working here. On Page 1 -- I'm sure this is a typo, but 1 need to know. On Page 1, County Clerk, one, two, three -- fourth one down. Reimbursement for mileage to deliver pages to Grimes Funeral Home? Which is across the street from here? MR. TOMLINSON: I would have to look. COMMISSIONER BALDWIN: Surely not. MS. PIEPER: More than likely, that is probably a weekend call, where -- COMM155IONER BALDWIN: I see. MS. PIEPER: But it wasn't from me. I don't -- I don't put mileage down on my weekend calls. MR. TOMLINSON: For Jody. MS. PIEPER: Okay. For Jody, for being on call for the death/burial permits on weekends. COMMISSIONER BALDWIN: Okay. That almost makes sense. That's good. And then just another question on that. When we pay for mileage, how much -- how much do 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 z3 24 2S we pay for mileage nowadays'? JUDGE HENNEKE: I think it's 34 and a half cents. MR. TOMLINSON: 39 and a half cents. COMM155IONER BALDWIN: 34.5 cents. And how did we get to that point? I thought it was 29. MR. '1'OMLINSON: We passed a -- COMMISSIONER GRIFFIN: The Legislature, in the General Appropriations Act this year -- or last Legislature raised it from the maximum of 28 and a half -- or ~8 -- L8 to 34 and a half. MR. TOMLINSON: I think the Court approved that sometime back. JUDGE HENNEKE: We approved paying what the Legislature approved for all statewide agencies. COMMISSIONER BALDWIN: Okay. I don't remember that. I remember talking about it and saying that we were going to look into it, but I don't recall actually approving going along with it. On Page 2, at the very top, these transportation -- I don't -- the only question I had is that, once again, they are getting further apart from each other. I don't remember who was on the Court several years ago when we talked about it and -- and visited with the funeral homes, and they kind of agreed that we would -- that they would stay somewhere near -- I mean, you have one 1 2 3 4 5 E 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 13 in here from Fredericksburg. 7 can't imagine why we'd be paying a funeral home from Fredericksburg to transport, but it is considerably less than our local people. That's all. COMMISSIONER LETZ: That one could be from Comfort, too. COMMISSIONER BALDWIN: I hadn't thought about that. COMMISSIONER LETZ: I don't know that it is, but they have a branch in Comfort. COMMISSIONER BALDWIN: You're absolutely right. It's still outside this county, though. So I just -- I don't know. I just want to bring it to your attention, that's all. JUDGE HENNEKE: Okay. Any other questions or concerns about the bills? COMMISSIONER BALDWIN: I second the motion. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court approve the bills as presented and recommended by the Auditor. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. 14 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1~ 18 19 20 21 22 23 24 25 COMMISSIONER LETZ: Question. Oh, I see -- no, I don't see. Do we -- is there a law about how long you keep an unidentified death, or -- I mean, I was looking at the date of death for the burial was in '93. JUDGE HENNEKE: That's the date of death. It's -- the burial was recently. CUMM1SSiONER LETZ: But, I mean, do they -- JUDGE HENNEKE: That's the situation where the Sheriff found those bones. COMMISSIONER LETZ: Oh. DODGE HENNEKE: And until the time has passed, they have to be buried and not cremated in order to preserve the bones as physical evidence. COMMISSIONER LETZ: Okay. JUDGE HENNEKE: And so, with the cooperation of Road and Bridge, we cut a deal with Grimes where they would actually bury a person for that amount of money. Road and Bridge dug the grave. COMMISSIONER LETZ: Okay. COMMISSIONER BALDWIN: We may be getting a little more information than I'm interested in here. (Laughter.) JUDGE HENNEKE: Ask and you shall receive. COMMISSIONER WILLIAMS: Which cleared up one point. I thought it might have been on ice all that time. 15 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~5 COMM1SSlUNER LETZ: That's what my thought was. JC~DGE HENNEKE: Okay. Budget amendments. Budget Amendment Number 1 is from the Court Collections Department. MR. TOMLINSON: We have a contract with Community Supervision and Corrections Department, for them to allocate $6,000 of State funds for the -- to reimburse the County for services that we rendered them for -- in the collections area. I think the law allows us now, after the last Legislative session, to increase the budget if -- if we have additional revenues that we can certify collections on, and we do -- we do have a -- we do have a contract with them. So, what this amendment is, is actually increasing the budget by -- by those line items that are listed on the amendment. COMMISSIONER WILLIAMS: So moved. COMMISSIONER GRIFFIN: Second. DODGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court increase the budget for the Collections Department b, the aggregate amount of $6,000 for the specific line items as shown in the budget amendment request, pursuant to the contract with the Community Supervision and Corrections Department. Any questions or comments? If not, all in 16 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1R 19 20 21 22 23 29 25 favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Do we have any late bills, Tommy? MR. TOMLINSON: I have two. One is to Security State Bank and Trust for $23.02, and it's -- it's a September bill that -- for the -- for deposit slip order for the Tax Assessor's office. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court authorize a late bill and a hand check in the amount of $23.02 payable to Security State Bank and Trust Company for deposit slips for the Tax Assessor/Collector's department. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. The next one? MR. TOMLINSON: The next one is actually -- 17 1 1 3 4 5 6 7 8 y 10 I1 12 13 14 15 16 1/ 18 19 20 21 ~~ 23 24 25 it's nct a late bill, bur I need to bring it to the Court for a hand check, and it's for Ford Motor Credit Company for 553,994.45, and it's for the first payment on the six new patrol vehicles. And we needed to get this to them before the end of this month, and the County Attorney's office finished approval of the contract Friday, and so we want to -- I want to go ahead and get the check so I make sure that we get the check to them before the end of this month. COMMISSIONER WILLIAMS: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court authorize a hand check in the amount of $53,994.45 payable to Ford Motor Credit Corporation for the first payment on the six new patrol vehicles for the Sheriff's Department. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: That's it. JUDGE HENNEKE: Okay. I'll next entertain a motion to waive reading and approve the minutes of the October 9th and October 22nd meetings of the Kerr County 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~l 22 2F 24 25 18 Commissioners Court. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court waive reading and approve the minutes of the Tuesday, October 9th, and the Monday, October 22nd, meetings of the Kerr County Commissioners Court. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion ~~arries. We don't have any monthly reports to approve at this time, so we'll move on to the consideration agenda. First item for consideration is Item Number 1, consider and discuss a presentation of Employee Direct Deposit Section 529 College Savings Plan as an additional employee benefit at no cost to Kerr County. Larry Laws. Welcome, Larry. MR. LAWS: Thank you. Judge, Commissioners, thank you for your time this morning. I'm Larry Laws. I'm with the Investment Centers of Ameri~~a. My office is in the Lobby of the Security State Bank, and I'd like to bring something to your attention that I think bears consideration. You've done a great job providing employee 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 L1 22 ~3 24 25 benefits to your employees in terms of health insurance and retirement plan, but there's a third issue that I'm here today to discuss with you, and that is paying for college for your kids. For many families today, paying for college has replaced retirement as their number one financial priority. I have a personal story to share with you. I have a granddaughter who's now sir. months old. I called up Texas A k M to see how much it would cost to send her to college. They told me last year it cost $12,000. I said, "That's good, but how much is it going to cost when she's ready in 18 years?" They said, "I hope you're sitting down, because it's going to be about $30,000 a year." So, that's why I'm here. I'm sure that there are a lot of County employees in the same situation as my family, and I'd like to give them a hand. There's a new -- there's a new plan called the Section 529 plan that has been around about three years, and it's gathered some momentum over the last year. At the beginning of this year, there was about a million, five in these plans. At the end of this year, we think there will be about 15 million. Within five years, we think there will be over a hundred million dollars in these plans. Very simply pur, money goes in on an after-tax basis. It grows on a tax-deferred basis, and when it comes out to be used for what are known as "qualified higher education expenses," ~o 1 ~-. 2 3 4 5 F 7 8 9 10 11 1 L ~., _ 13 14 15 1 16 M 17 18 19 20 21 22 23 24 25 the money that goes in, the earnings on that money, all of that will be tax-free. Of all the different plans available to pay for college -- you think of custodial accounts, you thin Y. of setting aside money in savings bonds or I-bonds, educational IRA's, even the Texas Tomorrow Fund, which is a first generation program like this. This is, in fact, the most tax efficient and probably the best structured choice to pay for college. This -- the particular plan that I -- that I'm offering to you here is sponsored by the State of Rhode Island, and the funds are administered by Alliance Capital. There are 36 plans available in the country. I've done some research, and in my mind's eye, I think this is probably the best structured plan, probably one of the fairest in terms of helping people out. Alliance Capital is probably someone you've never heard of. They're better known in institutional circles. They manage Fortune 500 money, General Motors, Eastman Kodak. In the institutional area, they manage Notre Dame, major league baseball's money, and in the -- in the state pension arena, they manage 36 of the 50 states, inr_luding the Texas Fund, so they come with good credentials. I think they'd be good stewards of the money. For your employees, all that we're asking is a chance to get before them to explain the program. There's a minimum number of $50 a month as an employee contribution. 21 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 A11 the County has to do is collect funds and to send them JUDGE HENNEKE: Anyone have any questions of Larry at this time? I will say, Larry's been working for quite a while with Barbara on this program. Barbara was not able to be here today; she is attending an investment seminar in Houston. She does recommend that we approve this program. She thinks it's an additional opportunity for the employees to manage their money. It's entirely voluntary. It would be another add-on to the other additional programs that are available to the employees, such as insurance and some of the other things that they take advantage of, but the Treasurer's office does support the Court approving this as an additional payroll deduction opportunity for the employees. Again, strictly on a voluntary basis. COMMISSIONER LETZ: Judge, my only comment is I think it's a good idea, and I certainly support the concept, but the problem is that every time we add another program, it's costing the County, through Barbara, money. So, I mean, once we let, you know, Alliance Capital or Larry, you know, do it through Alliance Capital, we have to say yes to everybody else. We cannot say no to anyone that wants any kind of a deduction. And I just -- I have a -- you know, a problem just as to where it's going to go. If ^~ L ~ 1 /~ 2 3 4 5 F 7 8 9 10 11 12 .-, 13 14 15 1 16 17 18 19 20 21 ~2 23 24 25 people -- if the employees want something like this, they can do it by automatic withdrawal out of their checking account, as well, and I think -- to me, that's the preferable way. And the other part that concerns me a little bit is, even though I'm sure legally we are protected by the fact that it's a payroll deduction, I think there may be some sort of an implied idea that we're backing or we support this particular company. And, you know, I'm sure it's a good company, but I just have a little bit of a problem. MR. LAWS: Two issues I think that maybe I can help address there. First, if a client were to come to me in my office and say, "Larry, I'd like to buy one of these plans and engage in the process," there is a $25 annual fee that they would have to pay. Alliance is picking up that tab every year. Second, I'd have to charge them commissions. This is done on a no front-end commission basis, so there is that singular benefit that if they want to pay retail, they can come to me. If they want to come through the County, through a payroll deduction basis, it is much less expensive to them. And the second issue of -- of just too many guys coming through the door and would want -- there's aot to be a limit here somewhere. I think this is clearly in the same category of -- and it's pretty clearly defined, of health benefit, retirement benefit, and a z3 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 college savings benefit. There are other counties that have this under consideration; Kendall County, for example. The City of Kerrville did approve this, for example, and they found that it was within the realm of what they felt was useful and beneficial to their employees. COMMISSIONER LETZ: I agree with that, but I'm just saying I don't see how we can say no to anyone else that does it. I'm sure there's going to be a lot of those companies that want to set up a 529 college fund or other retirement funds. Once you let one in, you've got to let everybody. MR. LAWS: Actually, in the provision, there is an exclusive relationship that you would sign off on, that you would name Alliance Capital's College-Bound fund as the fund that you would sponsor, and it would be in the same manner as you would have a 401(k) plan, that you would choose one 401(k) plan. COMMISSIONER LETZ: That being said, then, I think we have to go out and offer this to everybody. I mean, if there is going to be an exclusive agreement on 529 funds through Alliance, I would only be in favor of doing any payroll deduction if it's open to any r_ompany that wants to submit a proposal r_o us. And -- you know, and I'm sure there's very little difference, but I don't think it's proper to pick one company. 24 1 2 3 4 5 6 7 8 9 10 11 12 13 19 1J 15 17 18 19 20 21 22 23 24 25 COMMISSIONER WILLIAMS: I'd be interested to know how the exclusivity agreement would -- how it would affect us in light of the fact that we already permit our employees to sign up on the Texas Tomorrow Fund. MR. LAWS: There is a difference between the two plans. The Texas Tomorrow Fund is actually not a college savings plan, but a guaranteed tuition reimbursement plan. Very simply put, you have a contract with the State, and it depends on the -- the terms of the contract. You buy one, two, three, or four years of tuition that is going to be guaranteed by the State of Texas at any state school. Going back to my example of calling up the financial aid office at Texas A & M, I asked them, "Well, how much does the Texas Tomorrow Fund cover of this?" And they said, "Of the $12,000, it's about $2,800 of that." Tuition and fees are the only thing that are covered by that Texas Tomorrow Fund. COMMISSIONER WILLIAMS: That depends on how much you put in it. MR. LAWS: No. It's only -- it will only pay for tuition and fees for a child at a specific point in time, and the only variables are how many semesters you want to buy. The difference between the Texas Tomorrow Fund and this plan is that these qualified higher education expenses include tuition and fees. They also include room, board, 25 1 2 3 4 5 6 7 S 9 10 11 12 13 14 15 16 17 1R 19 20 21 22 23 24 25 books, and if it was required, for example, that a computer were required, it would pay for that, as well. So -- COMMISSIONER WILLIAMS: Your illustration had to do with what it would take to send an employee's child to a state, tax-supported institution. MR. LAWS: Right. COMMISSIONER WILLIAMS: And the only illustration you gave was a minimum of $50 per month. MR. LAWS: Right. COMMISSIONER WILLIAMS: I'd be interested to know what an employee would have to contribute to the fund if he or she wished to send a child to a private institution. MR. LAWS: Well, the cost of a private school is about $26,000 this year. COMMISSIONER WILLIAMS: And up. MR. LAWS: And up. The school I graduated with charged $50,000 last year, so I couldn't afford to go there now, that's for sure. But I think the whole purpose of this is -- is -- well, I gave a workshop a couple weeks ago on paying for college, and in that workshop we discussed the high costs of college. This is part of the total picture. College has become so expensive that we do need to save for college, and as much as we can, it's good. It's good, but your employees have family budgets, and if I were z6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 to tell you that it's going to require a car payment or a house payment, which is literally what we're talking about to put one child through college, let alone two or three children in the household, that would be a budget buster. What this is is an effort to move the ball down the field. To say, okay, if -- if we can put away any money in our family savings, this is, in my mind, the best way to do it. The combination of the structure of the plan and the administration of the plan, the investment choices, I think, lend themselves to getting as much out of those dollars as possible. The rest of it, naturally, is going to have to come from scholarships, work study programs, college loans, because for most families, it's simply not enough just to save. COMMISSIONER BALDWIN: We11, I think -- I think that the County Treasurer has recommended it, and the Auditor doesn't have a problem with doing the paperwork, and it's a personal choice with the employees. And I agree with the Judge that it's another -- it's another avenue to assist our employees in a certain field. There's not going to be very many of our people participate in the thing, but I'm in favor of it. I'll make a motion to approve. COMMISSIONER WILLIAMS: Second. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 27 Baldwin, secoi:d by Commissioner Williams, that the Court approve participation in the Alliance Capital Employee Direct Deposit Section 529 College Savings Plan, at no cost to Kerr County. Any further questions or comments? If not, all in favor, raise your right hand. (Commissioners Baldwin, Williams, and Griffin voted in favor of the motion.) JUDGE HENNEKE: All opposed? (Commissioner Letz opposed the motion.) JUDGE HENNEKE: Motion carries. Thank you, Larry. MR. LAWS: Thank you. COMMISSIONER BALDWIN: Did we have an opposition vote? (Discussion off the record.) JUDGE HENNEKE: Let's move on to Item Number 2, which is consider concept plan for the revision of property in Precinct 3. Mr. Stewart Rouse. Commissioner Letz. COMMISSIONER LETZ: I'll turn it over to Franklin. I know very little about this, other than what I saw in the agenda package. MR. JOHNSTON: That's about how much I know about it. Is there a representative here? MR. HARDER: Yes. 1 2 3 4 S 6 7 8 y 10 11 12 13 14 l~ 16 17 18 19 ~0 21 ~~ 23 29 L S 28 MR. JOHNSTON: He might shed a little more light on it. It's basically accessinq property in Kerr County through Gillespie County off of Highway 16. You turn onto Bandera County Road -- or Gillespie County Road; I think it's called Pressler-Henke Road, and then go for a ways and then it becomes unmaintained, becomes a private road, I believe, and then it becomes a caliche road. Then it crosses the Kerr County line. They want to divide a S8-acre property into two parts, I think, and someone wants to buy one part of that, and I think it was that he needed to build a road into his property. There's easements all the way out there, but, you know, the road gets less and less as you go along, so I think my thinking was that the Kerr County part, they need to build a -- a road to Kerr County standards to the county line. COMMISSIONER LETZ: Is the easement 40 feet the whole -- MR. JOHNSTON: I believe. COMMISSIONER LETZ: -- stretch of the way? MR. HARDER: Yes, it is 40 feet. MR. JOHNSTON: Why don't you come up here and tell them a little more about it? MR. HARDER: Okay, thank you. I'm Robert Harder with Kerrville Realty, and I represent Stewart Rouse, who is the buyer of 30 acres of 58 acres owned by Richard z9 1 2 3 4 S 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 z2 23 24 25 Simmons. And I've got - - I've got a plot plan I'd like to share with ynu. MR. JOHNSTON: I think that's what they already have. COMMISSIONER GRIFFIN: We already have that. MR. HARDER: Oh, you have all that, okay. (Discussion off the record.) MR. HARDER: This is a deeded 40-foot easement coming off of Highway 16 through Gillespie County, and then on to Kerr County, which the Kerr County portion of it is just a very small portion of this easement road. And I do agree with Stewart Rouse and Richard Simmons, that this does not fall under the state nor Kerr County law of subdivisions. COMMISSIONER BALDWIN: Let me ask you a question. I can't seem to get my mind on where you're at. Is this Kerr County down here? MR. HARDER: Yes, sir. COMMISSIONER. BALDWIN: Under the dotted line? MR. HARDER: Yeah. COMMISSIONER BALDWIN: Is Kerr County? MR. HARDER.: Yes, sir, and here's the easement road. COMMISSIONER BALDWIN: And here's the road that the County Engineer's talking about, is right here. 30 1 2 3 4 5 6 7 3 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 MR. HARUER: Yes, sir. ~~OMMISSIUNER BALDWIN: How far is that? MR. HARDER: I would say it's only a few hundred yards. Having been out there many times, it's just a very small -- COMMISSIONER this that's in Gillespie Lo MR. HARDER: county road, until you come turn off -- turn off here. road. BALDWIN: What kind of road is ~nty'? It is -- part of it is a paved -- get to the easement where you Then it becomes just a dirt COMMISSIONER BALDWIN: This is a dirt road here? MR. HARDER: Yes, sir. CUMMI551ONER LETZ: Where -- how is the tract going to be divided? MR. HARUER: I have a -- I have that map. He is proposing to buy the 30 acres on this side, leaving 28 acres on the other. COMMISSIONER LETZ: And how is the access going to be granted to the tract to the west? MR. JOHNSTON: He's buying the one the furthest away Trom the road. Correct? MR. HARDER: Yes, sir. MR. JOHNSTON: The road's over here. 31 1 2 3 4 J 6 7 8 9 10 11 12 13 14 15 16 17 1R 19 20 21 22 23 24 25 MR. HARDER: He's buying the west side. COMMISSIONER LETZ: So he's got the -- got to yet access back to the current easement? MR. HARDER: Yes, sir. COMMISSIONER LETZ: That right there will require it to be a subdivision. MR. JOHNSTON: When I talked to him, we were talking about a 60-foot right-of-way and build a road back Lo this, and then build a road over to the county line. MR. HARDER: Okay. The -- MN.. JOHNSTON: Turn it around. MR. HARDER: The present easement road comes iri through here at this point. The 40-foot easement continues here, over to here, allowing this property owner back here access, and his purchase actually comes to here, which would include all of this and the purchase of this property to adjoin this easement road here. This will be his property. Therefore -- COMMISSIONER GRIFFIN: Easement from this point, roughly, to -- back to here? MR. HARDER: The easement follows this fence line here 40 foot to this point. He will purchase this property here. Therefore, we feel it does not fall under I this Kerr County subdivision law. I MR. JOHNSTON: But the easement in Kerr 32 .-- 1 2 3 4 5 5 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 Cuunty is not improved; it's just a dirt road. MR.. HARDER: Yeah. This easement right here going onto Mr. Simmons' property is just a few -- 200 yards, approximately. rOMMISSIONER LETZ: I mean, I think you're right. I mean, I don't think ~t is. If you do it in that configuration, it's not a subdivision. I mean -- MR. JOHPdSTON: Well, it wouldn't have 200 foot of frontage them . I talked to him about flag lots and, you know, he had to build a road that fell under the subdivision rules or he'd have to have 200-foot of frontage. COMMISSIONER LETZ: Well, we -- COMMISSIONER GRIFFIN: That's if it's a subdivision. It's -- all this is if it's in a subdivision. And he's got access, and both of these properties could -- will have access off of this easement, and if it's not a subdivision, then it's just -- you sell it off by metes and bounds, right? COMMISSIONER LETZ: Right. I mean, the reason -- I mean, and I think we had -- there was a similar issue we had, and we had a legal opinion on it, and it was determined that, you know, it goes to this -- I think it was out in your precinct, wasn't it? MR. HARDER: If you don't get to be a subdivision, the rules don't apply. 33 t 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER LETZ: And if it's not a subdivision, none of our rules apply, and it's not a subdivision. COMMISSIONER GRIFFIN: It's not a subdivision. All you've got to have is access. COMMISSIONER LETZ: If he sells it by metes and bounds and keeps access to both tracts off an existing easement, whether the road's built or not doesn't make any differeu~e. If there's an existing easement and he can get access off this easement, it's not a subdivision. COMMISSIONER. GRIFFIN: And if he ever subdivided further, it. may later qualify as a subdivision, and in which case you'd have to upgrade the roads, have to have frontage requirements and the whole thing. But -- but until yuu get the subdivision status, the way I read it, it's the same thing. It's just -- COMMISSIONER LETZ: We met -- it was out in your area. We met at length with Travis on, I think, the same basic issue. 1 mean, it's not an ideal situation with a road for the person buying it, but it's nothing to do with us if that person wants to buy it. As long as it's configured that way, 7 don't see it as a subdivision. MR. HARDER: Thank you. JrJDGE HENNEKE: Okay, thank you. Item Number 3, consider name changes for County-maintained roads in 39 1 3 9 5 6 7 8 9 l0 11 12 13 14 15 16 17 18 19 20 L1 22 23 24 __>S accordance with 911 guidelines, and a speed limit sign, and set a public hearing for the same. Commissioners Letz and Griffin. COMMISSIONER GRIFFIN: Let me do mine first, Jonathan, 'cause this one -- my part's pretty straightforward. If you'll recall, at our last public hearing on name changes, the question of Tatsch Road and Reservation Road came up. We met with the 911 folks, Road and Bridge, and we came up with several ideas that might work, and the one we settled on is the one you see in the backup there. For Reservation Road, which now currently is called Reservation Road, would be Upper Reservation Road, and what is now Tatsch Road would become Lower Reservation Road. That -- if we can squeeze that into the guidelines, it's pretty straightforward. It pleases everybody, and I would be much in favor of doing what we show here. So, we dust need to set a public hearing, and I'll move later, or Jonathan will, after he explains his. COMMISSIONER LETZ: The only one I have is pretty simple; it's a very short road, Benson Road, that I doesn't -- it goes to, I guess, two barns, and needs to be changed to Scott Road. S~~ott Road will work? (Ms. Hardin nodded.) COMMISSIONER LETZ: There was a question whether there was already a Scott P.oad in that geo-region, 1 2 3 9 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 L1 2L 23 24 ZS 35 because - I guess it passed rr;uster with 911. And the other one we have is on Westwood, which is a road that veers off of - kind of Y's off of Highway 27, almost to the county line, right by the Little League fields in Comfort. And a number of tickets were written recently on that road, and the speed limit right now, at the original request of the people in that area, goes from, I guess, 55 or 65 on 27 to 25 on Westwood, and you can't safely slow down that quick and then get -- anyway, a lot of tickets were written. The majority of the people in the area have requested that we put that speed limit to 35 on that entire stretch of road, which shouldn't be a problem. I mean, the argument that it's ne;ct to a Little League field is true, but the access is off Highway 27, not off Westwood to those Little League fields, so they Dave a high speed road on one side, so it's reasonable to put that road at 35, which is where it should b~. My only otkler comment I have, I notice the public hearing is January 24th. Do we have any more time to add to this? Can we postpone this two weeks on setting it? 'Cause I think I'll probably have several more in the next week that we can add to this. MS. HARDIN: We can do that. COMMISSIONER LETZ: There are -- I know I have River Park. River Park, we've got to solve those names OUt t11eLe, dnd -- 36 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 1S 19 20 21 22 23 24 25 MS. HARDIN: Do you want to bring it back the next court date? COMMISSIONER LETZ: Bring it back the next court date. It would be my preference to try and get as many as we can under this public hearing. I'll have several working in my precinct. COMMISSIONER GRIFFIN: It has to be how far in advance? MS. HARDIN: Thirty days. COMMISSIONER LETZ: Thirty days. COMMISSIONER GRIFFIN: Well, January is already 60 days COMMISSIONER LETZ: Right. COMMISSIONER GRIFFIN: Do you think we can squeeze them in by -- COMMISSIONER LETZ: Yeah, by -- I mean, if we don't have it at the nexT court meeting because of the holidays and all that, let's go ahead and go with it, but I think 1'll have one or two more. COMMISSIONER GRIFFIN: I think I'll have one more at the next court meeting, but I can -- it can stilt make the January 24th -- COMMISSIONER LETZ: The January 24th date is good. It's just that we can postpone the voting on it_ for -- 37 I 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ~' 3 24 25 COMMISSIONER GF.7FFIN: Oh. COMMISSIONER LETZ: -- one meeting. COMMISSIONER GRIFFIN: Sure. DODGE HENNEKE: Any objections? Okay. We'll bring the item back, then. COMMISSIONER GRIFFIN: While we're on it, just for the record, so we don't have to go through it again, the other one on the list is Guadalupe Ranch Estates' South Park Road. The paved portion would become Cougar Park Road Southwest. MS. HARDIN: I put that date in there, but that wouldn't -- wouldn't be a regular court date, though, on the 14th, would it? That would be the second -- MS. SOVIL: That's a special meeting. Second meeting is always the special. MS. HARDIN: Okay. So, it has to be a regular. JUDGE HENNEKE: It would be the 10th, which is still okay. COMMISSIONER LETZ: Still okay to move it to the loth. MS. HARDIN: Okay. COMMISSIONER LETZ: But we'll do it at the next -- MS. SOVIL: January? It'll be the 14th. 38 1 ~-. 2 3 4 5 6 ' 7 8 f y 10 11 12 .-~ 13 14 15 1 15 17 i 18 19 20 21 22 23 24 .-. 25 JUDGE HENNEKE: 14th? COMMISSIONER LETZ: Either way. MS. SOVIL: Second Monday in January is the 19th. COMMISSIONER LETZ: Okay. JUDGE HENNEKE: All right. That still works, though, if we do it at the next meeting. COMMISSIONER LETZ: Right. JUDGE HENNEKE: Okay. Item Number 4, consider and approve name changes for privately maintained roads in accordance with 911 guidelines. Commissioners -- MS. HARDIN: I Left off the second page. JUDGE HENNEKE: -- Williams, Letz, and Griffin. MS. HARDIN: I left the second page off. There was one name on the second page, and it didn't get in there. JUDGE HENNEKE: Anyone have any questions or comments regarding this item? COMMISSIONER LETZ: The names are as noted for my precinct. COMMISSIONER GRIFFIN: Precinct 9 is okay. JUDGE HENNEKE: Are you okay, Commissioner? COMMISSIONER WILLIAMS: I'm fine. JUDGE HENNEKE: Okay. 39 1 2 3 4 5 6 7 8 a 10 11 1~ 13 14 15 16 1~ 18 19 20 ~l 22 23 24 25 COMMISSIONER LETZ: I'll make the motion that eae approve the privately maintained roads in accordance with 911 guidelines as submitted. COMMISSIONER WILLIAMS: Second. JUDGE HES3NEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve name changes for privately maintained roads in accordance with 911 quidelines in Precincts 2, 3, and 4 per the schedule presented by the Read and Bridge Department. Any further questions or comments? If not -- COMMISSIONER BALDWIN; 1 want to make a point, Judge, very quick. Over in Commissioner Letz' precinct, changing Lhe name from Pfeiffer off of -- down the state highway -- what do you call it? COMMISSIONER LETZ: 1341. COMMISSIONER BALDWIN: 1341. I think -- 1 think the name is being changed from Y-f-e-i-f-f-e-r because its sounds like F-i-f-e-r; is that correct? That's what it said in here. I just kind of -- that's interesting that 911 is focusing that much on this -- on these road names. COMMISSIONER. LETZ: Sound alike. COMMISSIONER BALDWIN: Yeah, that sound alike. So, T., that may be the last time I tip my hat to you, so enjoy this. MR. SANDLLN: I'll remember that. 40 I 3 9 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 2 L 23 24 25 MS. HAkDIN: 'There is another Fifer in that area that needs to be addressed. COMMISSIONER LETZ: Okay. JUDGE HENNEKE: Motion and second. Any further questions ur comments? It not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER GRIFFIN: Question, Judge. When we do the public hearings on the County-maintained roads, do we publish th? names of the roads in the -- with a public announcement? 44S. HARDIN: Those that are County- maintained, but not those that are privately maintained. JUDGE HENNEKE: Yes. The answer is yes, we give the current name and we give the name which is proposed. COMMISSIONER GRIFFIN: Right, but it's not required fox private. JUDGE HENNEKE: No. COMMISSIUNER GRIFFIN: You don't have a public hearing. COMMISSIONER LETZ: No. `' 1 `~ I 1 2 3 4 5 6 7 8 9 10 11 l~ 13 14 15 16 17 18 19 20 21 22 ~3 24 25 41 JUDGE HENNEKE: 'That's correct. COMMISSIONER BALDWIN: And, Commissioner, my history shows that there are going to be a lot of people that don't read newspapers any more. A lot. COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: And they're not going to like what you do. So, do the best you can. Enjoy it. JUDGE HENNEKE: Next item is Item Number 5, consider and discuss the asset capitalization policy. Tommy? MR. TUMLiNSON: 1 think you have a copy of my suggestions in your file. The purpose of this is to get our recordkeeping in line with GASB-34. These amounts that I have in this suggestion are not set in stone, by any means. They're just suggestions that I bring forth to the Court. And my -- the numbers that I picked, I've based on conversations with -- my personal conversations with other counties, so the range of capitalization for assets, having 254 counties, range from $1,000 up to $5,000, so I picked the lower end of that range of numbers to start with. And I want to -- on capital -- on items that are $1,000 or more, I want to put on the fixed asset system to be able to depreciate, and that's beginning October lst, and next year we will begin depreciating assets. And that's -- the purpose of it is, i don't see a reason to depreciate 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ?1 ~~ ~L 23 24 25 42 anything less than $1,000; however, I do plan to -- as my worksheet shows you, to include in the fixed asset system any assets between $3UU and $1,000. It will be included as zero, because I won't depreciate them. But my reasoning to include those as zero is just to maintain control of -- of tangible property, and they will receive an asset number just like they do now, but it just won't have an amount. And one other reason for that, also, is that in -- in our third-party audit, we reconcile the total purchases out of Capital Outlay to -- the new assets acquired on that go into our subsidiary ledger, which is the fired asset ledger, and so that's another purpose to -- to only add the items that are $1,000 and over. And then, in the last sentence, I propose to -- to not even include on the fixed asset system anything under $300. I just -- I think most -- most items under $300 are expendable, and so I think that that's -- I mean, that's a reasonable amount to start with, to not even add those items to the fixed asset system. COMMISSIONER GRIFFIN: Do we have some way, on items that are less than $1,000, all the way to zero -- I mean, anywhere -- of maintaining some kind of cost information for insurance purposes only? In other words, I know that they would not be depreciated below $1,000, and they wouldn't even be carried as a fixed asset below $300, I 1 3 9 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 43 but if we were to lose them, would we have some means of keeping a -- MR. TOMLINSON: Our deductible is $1,000. COMMISSIONER GRIFFIN: Yeah, but I'm saying if we had a massive loss, we'd want to value our total loss. That's -- and let's say we -- MR. TOMLINSON: We11, under this, no, I don't have that -- a way to track that, but -- I mean, other than through the general ledger system. COMMISSIONER GRIFFIN: General ledger. We could go back and reconstruct the cost at the time of purchase? MR. TOMLINSON: Right. Now -- now, on items between $300 and $1,000, I do have a way, since I'm going to place them on the fined asset system, to track the insured value. COMMISSIONER GRIFFIN: Yeah, okay. MR. TOMLINSON: There is a place for that. JUDGE HENNEKE: Any other questions or comments? COMMISSIONER LETZ: I move we approve the asset capitalization policy as submitted by the Auditor. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve the 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ c L 23 24 25 44 asset capitalization policy as presented by the Kerr County Auditor. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: A11 opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER GRIFFIN: Good luck, Tommy. That's going to be a tough -- that's going to be a tough job. JUDGE HENNEKE: Item Number 6 is to consider and adopt Year 2002 Retirement ADCR plan. The Treasurer is proposing that we adopt the same plan that we have in existence today, which is what's represented in the packet. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Baldwin, that the court approve the 2002 Retirement ADCR plan. Any further questions or comments? There was some talk about including a provision whereby employees could buy back credit for a retirement plan for previous service with taking the funds out. That's not included in this, and the main reason it's not included in this is because there were no funds allocated in this year's budget for the additional contribution the County 45 1 2 3 9 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~l 22 23 24 25 would have Lo snake in order to fund that additional retirement benefit. If we choose to do that, we'll have to be cognizant of that when we do our budget deliberations next summer and include the additional money in the budget so we could provide that benefit, if that's what we want to do. I just bring that out if there are any questions from anybody. I know Judge Brown had asked about that, and that's really the reason. We didn't get the study back from Lhe retirement system in time to include that in the budget deliberations last summer. COMMISSIONER BALDWIN: is that part of ollr decision today? JUDGE HENNEKE: The decision today is not to include that for the coming year. Like I'm saying, if we want to do that in future years, we'll have to budget for that -- COMMISSIONER BALDWIN: I see. JUDGE HENNEKE: -- next summer for the following fiscal year budget. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) DODGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Next item is to consider and discuss proposed new fee structure and lease 46 1 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 agreement for Hill Country Youth Exhibition Center. Commissioners Williams and Letz, as well as Mr. Holekamp. COMMISSIONER BALDWIN: Thank you. Is this the present rates -- MR. HOLEKAMF: Yes, sir. COMMISSIONER BALDWIN: -- that you're handing out? That's what I've been looking for. (Discussion off the record.) COMMISSIONER WILLIAMS: This is sort of an involved item. We've talked about it on a couple occasions. Commissioner Letz and I met with Glenn and Mike and others about the rates that we charge for the existing facilities. We've talked at length about the categories of users that from time to time lease the facilities, and what we're trying to do today is pull all this together for your consideration. There's some new rates, as suggested by Mr. Holekamp and his staff, and I guess that's it for openers. COMMISSIONER LETZ: Only additional comment, I think it's -- I mean, it's an area that we clearly need to update. I think we're not charging enough for the facilities; it's costing more than it should. We tried to come up with categories. It's -- I guess a little bit of philosophy here is that the nonprofits, especially local nonprofits, are subsidized by the County to a degree, and 1 2 3 4 S 5 7 8 10 11 12 13 14 15 16 17 18 19 ~~ 21 2 L 23 24 25 97 there's also a different rate between local and nonlocal commercial. I don't think we're subsidizing them; maybe we are a little bit, 'cause it's hard to get an exact figure as to how much it costs to operate that facility. It's very -- because of the nature of it and because of some events, like the Hill Country Youth Livestock Show Association, that they don't charge any rates, you know, how you balance everything out. But, this is -- I think is a good effort and a good stab to coming up with a concise, or fairly concise and good policy that is -- you know, we're still subsidizing areas out there, but not as much as we are currently. COMMISSIONER WILLIAMS: In the packet is -- toward the back of the packet is a listing of -- of the various groups that, from time to time, lease the facility, and they're broken into commercial profit-making -- let's see who they are -- and nonprofit organizations. COMMISSIONER BALUWIN: Is that -- excuse me, Commissioner. Is that this approved list that you referred to on your schedule? COMMISSIONER WILLIAMS: Well, I think that's the breakdown, and then there's a whole set of -- series of pages that list them as to what they are. COMMISSIONER BALDWIN: The approved list? COMMISSIONER WILLIAMS: Yes. Extension programs, also. And H.C.D. -- Hill Country District Junior 48 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ly 20 21 22 ~3 24 ~5 Livestock events and so forth. It's categorized. COMMISSIONER LETZ: It categorizes as to how we're currently doing it. 1 think we will need to vote on a new approved list, 'cause, I mean, we're -- we've been a little bit vague. And I like -- even though it's pretty strict and it may hurt some local nonprofits, you've got to be a 501(c)(3) to get that classification, and you have to be approved by the Court, so it's not going to be real easy to get free use of that facility. We're going to have a lot more control over it. It's going to give a lot more guidance, I think, to Tenn and his people as to, you know, doing that. And it's -- there are some non-501(c)(3) groups that like to use it or are using it, and they may get hurt, but -- and it may not be that many, but I'm sure there are some. And I think it's a very clear designation. I think it's, you know, something that we can pretty easily support, and it makes -- and 1 think one of the main elements -- things I like about it, either Option 1 or Option Z, is that it gives Glenn -- you know, he has -- he's out of the derision-making role. I mean, it's pretty simple to him. I mean, they're either a nonprofit on our list or they're a commercial. If you're a commercial, you're either based in Kerr County nr not based in Kerr County. I mean, it's not a whole lot of gray there. I think that helps the operations out there. 49 1 2 3 4 5 H 7 8 9 10 11 12 13 14 15 16 17 1R 19 7~ 21 22 23 24 25 COMMISSIONER WILLIAMS: And if they -- if, perchance, something came up that wasn't on any of the categories, we'd have to come back to Commissioners Court. Is that your proposal? MR. HOLEKAMP: Yes, sir. COMMISSIONER WILLIAMS: For some determination. DODGE HENNEKE: Well, you all -- we've been presented two options. Do either the Commissioners that have worked on this or Mr. Holekamp have a preference as to which option we adopt? COMMISSIONER LETZ: My preference is Option 2. I think it's simpler, 'cause it -- the reason I like Option 2 is all nonprofits are treated the same. And -- and we can -- the Court decides if they're going to be on that list, so it's a two-pronged effort. They have to, one, be a 501(c)(3), and they to be approved. I think the fewer categories, the better. COMMISSIONER WILLIAMS: I concur, Judge. JUDGE HENNEKE: That's true. But the guestion I would say is that, on Option 2, who makes the determination as to what the charge is? Because you have a range. For instance, it's from zero to $400. COMMISSIONER WILLIAMS: You take the top rate and you -- and you take the deduction, the percentages as 50 1 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~4 25 outlined at the bottrnn. COMMISSIONER LETZ: But, I mean, Judge, I think that at the time we approve the list, we approve the percent reduction. JUDGE HENNEKE: Oh, so you'll have a Category 1 nonprofit, you'll have a Category 2 nonprofit? COMMISSIONER LETZ: Right, but we approve that list. So, if Little League wants to use it, they may be a Category 3, so they get 75 percent reduction, period. The Court will make the decision on all of them, and if a new nonprofit comes in, the Court makes the decision as to what kind of reduction, if any, they get. COMMISSIONER W1LLlAMS: I think that's the simplest way to do it, because if the rates change, then you're still applying the percentage deductions by category, regardless of the rate. DODGE HENNEKE: The only suggestion I would make -- I think this is great work. On your damages, I'm not sure I see a -- a rational basis for not charging the 20 percent addition to cost for nonprofits. We are talking -- after all, talking about damages. COMMISSIONER LETZ: I would agree. COMMISSIONER BALUWIN: I agree with that too, Judge. The only difference in Option 1 and 2 are the -- is the nonprofit column. All these other numbers for the local 51 r 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 commercial, nonlocal commercial -- all those numbers are the same. And I've tried to track it down, but I can't look at all of it. COMMISSIONER COMMISSlUNER difference is the nonprofit CUMMISSIUNER You're talking about the co Judge? LETZ: Yeah. BALDWIN: Okay. So, the only column. WILLIAMS: I agree with you. st plus 20 percent on Column 4, JUDGE HENNEKE: Right. CUMMISSIUNER WILLIAMS: Nonlocal nonprofit. COMMISSIONER LETZ: Well, we won't have that one. We're going to use Option 2, so it needs to be the Column 3. CUMMISSIUNER GRIFFIN: Option 2. COMMISSIONER WILLIAMS: Yes. I'm sorry, yes. Okay. DODGE HENNEKE: I -- CUMMISSIUNER LETZ: Same thing. COMMISSIONER WILLIAMS: Same thing. COMMISSIONER GRIFFIN: So, if I'm reading the chart right, the only question I had was that -- let's take, on Option" indoor arena, local commercial, 400 bucks, 12:00 midnight to 6 a.m. Depends on, then, how many hours they're -- we're charging them an hourly rate between 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 52 midnight and E a.m.? And otherwise it's a daily rate, no matter how much of the day they use it? CUMMISSIONER LETZ: Say they only want it from 6:00 to 2:00. Still 400 bucks. MR. HOLEKAMP: Yes, sir. COMMISSIONER GRIFFIN: Okay. CUMM1551UNER LETZ: And that's -- you're doing it -- you're recommending that breakdown because some events last past midnight, so that way they don't pay the second full day; they just pay -- like, if they go to 2 o'clock in the morning, they just pay an additional $100, or 4 o'clock. MR. HOLEKAMP: Right. COMMISSIONER GRIFFIN: Okay. COMMISSIONER WILLIAMS: Then, the other aspect of this whole package is the lease agreement, Hill Country Youth Exhibit Center lease agreement, which is in your packet, and Glenn and Mike worked this out with the County Attorney. Am I correct, Glenn? This is through the County Attorney? (Mr. Holekamp nodded.) COMMISSIONER WILLIAMS: It came essentially from his office? MR. HOLEKAMP: Yeah, essentially. Travis had worked on it prior to leaving, and we -- it came back to us 53 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 for a few changes. We made them. He looked at it and said it was fine. Is that correct? MR. SMART: YeS. COMMISSIONER WILLIAMS: Okay. MR. HOLEKAMP: Yes. COMMISSIONER BALDWIN: So, what I'm seeing here -- let's take -- one of the local groups that we've been using as an example is the roping folks. So, what I'm seeing, if they use the indoor arena, we -- up till today, we've been charging $300, and after today we'll charge $400, so we're talking about a $100 increase. COMMISSIONER WILLIAMS: That's right. COMMISSIONER BALDWIN: Okay. COMMISSIONER LETZ: I think there's an additional step, I think, on this. This is a little bit more to the long-range or master plan. I think the intent is that these would probably stay in place for that arena. I mean, it's kind of -- we're making adjustments now, and then hopefully the portion that -- you know, if we do anything out there, and assuming the bond issue passed, you know, a year from now, these rates will pretty much stay unchanged for that indoor arena, if it stays unchanged as it's currently on the current plan. So, the idea is that we're not going to raise those rates later. I mean, the new construction would have to carry the new facilities out 59 1 7 3 4 5 5 7 8 9 10 11 12 13 14 1S 16 17 18 ly 20 21 ~~ 23 24 25 there. COMMISSIONER WILLIAMS: And there would be a new rate structure for the new facility. COMMISSIONER LETZ: Right. COMMISSIONER WILLIAMS: Not the existing facility. So this arena's rates will stay in place, pretty much. COMMISSIONER BALDWIN: For this arena. COMMISSIONER LETZ: Right, for this arena. COMMISSIONER WILLIAMS: Existing arena. Exhibit Hall perhaps will change, and the new arena will be a new rate structure. COMMISSIONER LETZ: I'll move we approve Option 2 as the new -- Option 2 presented as the new rate structure for the Hill Country Youth Exhibition Center rate fee structure. COMMISSIONER GRIFFIN: As amended. COMMISSIONER LETZ: As amended. And approve the new form of the Hill Country Youth Exhibit Center lease agreement. COMMISSIONER WILLIAMS: I second it. DODGE HENNEKE: Motion by Commissioner Letz, second by commissioner Williams, that the Court approve the proposed rates for the Exhibi*_ Center, Option 2, as amended, as well as the Hill Country Youth Exhibit Center master -- 55 E 1 3 4 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ~~ 23 24 ~~ ~~ or form lease agreement. COMMISSIONER WILLIAMS: Effective iuunediately? JUDGE HENNEKE: Effective when? MS. BECKY HENDERSON: Can 1 ask one question? DODGE HENNEKE: Just a minute, Becky. Effective when? COMMISSIONER LETZ: I would probably go to the lst of December, just from the -- I mean, rather than start in the middle of the month, make it effective December ist, 2001. JUDGE HENNEKE: Okay. Effective December 1, 2601. Of course, that's with the understanding that any contract that's ~~urrently in effect will be at the rates shown. MS. BECKY HENDEF.SON: That was my question. MR. HOLEKAMP: All contracts that -- JUDGE HENNEKE: December 1st, Year 2001, for new contracts. MR. HOLEKAMP: That's correct. That's good. MS. BECKY HENDERSON: That was my question. That works. I just wondered. JUDGE HENNEKE: We have to have a contract, not a, "I think I might want to perhaps use part of it at some future time." 56 I 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ~~ 23 24 25 COMMISSIONER LETZ: Yeah, signed and sealed. MR. HOLEKAMP: I understand. We understand what you're saying. COMMISSIONER GRIFFIN: Signed, sealed, delivered. MR. HOLEKAMP: We made that very clear already, I think. COMMISSIONER LETZ: But with that -- I hate to get -- how many contracts do you have floating around today that aren't signed right now? MS. JAMIE HENDERSON: Probably -- MR. HOLEKAMP: That's Jamie Henderson. MS. JAMIE HENDERSON: Probably got about, oh, 20 right now that have been mailed off and should be mailed back. I mailed all the 2003's, is what I've started on, actually -- or 2002. I'm sorry, 2002, and we started booking a few for 2003. DODGE HENNEKE: Well, that -- let's make it clear. The new rates are for anything that's not signed and sealed today. MS. JAMIE HENDER.SON: Correct DODGE HENNEKE: So the contracts you've sent out that have not been signed and returned will have to come under the new rates. MS. JAMIE HENDERSON: Okay. So, I will have J7 1 2 3 9 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 G3 29 ZS to make -- JUDGE HENNEKE: If they're not back by now. CUMMISSIUNEH LETZ: That's the reason I asked that question. I need to change my motion, because the -- I mean, I think we don't -- JUDGE HENNEKE: Yeah, make it effective immediately. COMMISSIONER LETZ: We need to make it effective immediately. Otherwise, we're pushing the whole thing off another year. CUMMIS~lUNER WILLIAMS: Right. MS. JAMIE HENDERSON: So, as of December 1st, the ones that are not signed and returned -- JUDGE HENNEKE: The motion is amended; now it's effective today. MS. JAMIE HENDERSON: Okay. JUDGE HENNEKE: It's going to take a little paperwork, but -- but the concept is, anybody who has already contracted, signed to use the facility, falls under the -- under the old rules. COMMISSIONER GRIFFIN: Whatever's in the contract. JUDGE HENNEKE: Whatever's in the contract. Anybody who's not signed a contract will have to -- will have to adhere to the new rules -- new rates, and new lease 58 I 3 4 5 6 7 8 9 10 11 l~ 13 14 15 16 17 18 19 ~0 21 ~~ 23 24 25 agreement. COMMISSIONER BALDWIN: So, Jamie, when you write them the letter and tell them that we've changed our mind, give them Letz' and Holekamp's home phone number. (Laughter.) JUDGE HENNEKE: Okay. Any other questions or comments? COMMISSIONER WILLIAMS: I'll accept the amendment to immediately. COMMISSIONER LETZ: The other question I have is on that point. When were they sent out? How long have they had? MS. JAMIE HENDERSUN: They're supposed to -- MR. HOLEKAMP: When did you send them, last week? MS. JAMIE HENDERSON: I sent them all last week, and they're supposed to have them returned and signed within 10 days of receiving the contract. JUDGE HENNEKE: 't'hey need to come under the new rates. MR. HOLEKAMP: What about postmarks? Because we didn't have mail Saturday, Sunday, and Monday. CUMM15SlONER GRIFFIN: They ought to be postmarked. COMMISSIONER LETZ: I agree with the ~~ 1 3 4 5 E 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 postmark, but -- MR. HULEKAMP: Because -- and I don't know, that may not affect any of them. JUDGE HENNEKE: Okay. COMMISSIONER LETZ: I think you need to go by the postmark. I'm just saying, you know -- they had 10 days to respond. I'm just wondering -- I mean, I hate to lose the money, but at the same time, I hate to send them out and -- JUDGE HENNEKE: But if we, you know -- COMMISSIONER LETZ: If we go by that 10-day period -- DODGE HENNEKE: If we go by that 10-day period, you might as well wipe out all of next season, as far as the new rates are concerned. COMMISSIONER LETZ: Depends how diligently people sign the contracts. COMMISSIONER WILLIAMS: You can send a follow-up letter indicating what happened today. MR. HULEKAMP: Yeah. COMMISSIONER LETZ: Okay. If it's not postmarked by today. JUDGE HENNEKE: Okay. Is everyone clear on where we are now? COMMISSIONER WILLIAMS: Effective 60 1 1 2 3 9 5 5 7 8 9 10 71 1? 13 14 15 16 1~ 18 19 ~0 21 22 23 24 ~5 immediately. JUDGE HENNEKE: Okay. COMMISSIONER LETZ: Why don't you restate the motion, just so the record's clear? JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve the new proposed rates for the Exhibit Center, Option 2, as amended, effective at the -- effective tomorrow, I guess would be a way to do it, November 14th, and also the new lease agreement for Hill Country Youth Exhibition Center, with the understanding that any contract that's signed or returned with a postmark prior to November 14th will fall under the old rates. Anything after that date will fall under the new rates. Is that clear enough? Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Thank you. That's good work. COMMISSIONER WILLIAMS: Took us a while, but we got there. JUDGE HENNEKE: Next item is Item Number S, consider and discuss additional services as may be required 61 r 1 2 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~5 of Bill Blankenship, Quorum Architects, to provide cost estimates, drawings, and related documentation for Hill Country Youth Exhibition Center revised master plan. Additional fees, in accordance with the rates established in existing contract, not to exceed $7,000, with funds to be taken from Nondepartmental Continqency funds. This is the Commissioner Williams and Letz show. COMMISSIONER WILLIAMS: Well, it's as it says. We've asked the man to do a lot of things that he has done pro bono. In addition to the fees that we originally paid him, we're paying to have the kind of documents and so forth that we need for future discussions and moving the project torward. This is some additional work that needs to be done. Commissioner Letz and I have talked about this on more than one occasion. I spoke to Mr. Blankenship, and he has assured me that whatever needs to be done, he will do, and the amount to be charged will not exceed $7,000 at the rates which are established in his existing contract. COMMISSIONER LETZ: I thin Y. the only comment I have is that the -- based on our last meeting, I qot the feeling that the Court is in favor of, I guess, progressing with this, and I think with the idea being at some point in the future that there would be a bond issue. And the earliest date would be May, possibly later than that, but there's -- it we're going to go in that direction, we've got 62 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 24 z5 to have something to show the public, acid *_he only way we'll get something to show the public is to hire someone to do it. It was not a specific item that was specifically talked about during the budget process, but it was -- certainly, it wasn't budgeted for specifically, but I think it was something that was contemplated, at least in my mind, as something that maybe needed to be done. JUDGE HENNEKE: Let's move forward. COMMISSIONER WILLIAMS: I move the adoption of the Agenda Item 2.8, which would establish additional services -- authorize additional services of Quorum Architects, not to exceed $7,000 at the hourly rate, and the funds to be taken from Nondepartmental Contingency. COMMISSIONER LETZ: Second. I JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve additional services by Bill Blankenship of Quorum Architects to provide cost estimates, drawings, and related documentation for the Hill Country Youth Exhibition Center revised master plan, in accordance with the rates established ~n the existing contract, not to exceed $x,000, with such funds to be taken from Nondepartmental Contingency funds. Any questions or comments? COMMISSIONER GRIFFIN: I -- COMMISSIONER BALDWIN: Comments and E3 1 1 2 3 9 5 6 7 R 9 10 11 1 L 13 14 15 16 17 18 19 20 21 2^ 23 24 25 questions. Go ahead. COMMISSIONER GRIFFIN: I would be in favor and I am in favor of moving forward to do what the purpose of this agenda item is, but at some point, and it probably comes after this is available to us, we need -- I need to see -- to get my mind straight, I need to see a real overall funding plan, by year -- by source, primarily, because if there are grants involved, if there are bonds involved, what kind of bonds, be they ad valorem taY bonds, revenue bonds, whatever the case may be, but a real funding plan to go along with this, because that's something else the public's going to have to understand, and something I think I need to understand a lot better than I do right now. I mean, it's not that that's -- and I know the information can be gathered, but that's going to be very critical to me on what we can support and what we ought to support. CUMMISSIONER LETZ: I agree. JUDGE HENNEKE: Fair enough. COMMISSIONER BALDWIN: And I agree with you. I appreciate those comments. My questions are -- are a little different from this. I've had some constituents stop and fuss at me about some of these things, so I need to -- I need to kind of get clear in my mind of where we've been and kind of where we're going and all that, just like Larry -- Larry's comments. I think my questions would be to 1 3 9 5 6 7 8 g 10 ' 11 ' 12 13 14 15 16 17 18 19 20 21 22 23 .-~ Zq 25 64 Mr. Holekamp. lt's my understanding that one of the things that's driving this deal is that Judge Henneke requested from you a list of things that were wrong with the present Ag Barn, and you put together somewhat of a list. I mean, I haven't seen it; I'm just assuming here, and I know I get in trouble by assuming. You provided the list, and I was just wondering, have we done anything to correct -- Judge Henneke made a comment in court last meeting or so that kind of indicated that if we don't do -- move forward with this program, that the facility's going to fall down, or some similar comment. But, I -- I've gone over some of the last few years' budgets, as far as major repairs are concerned, and I'd like -- and I'm really asking a question here. I'm not trying to sneak around the back door or anything. I have to qet my mind to understand what we're doing out there so I can answer my voting public. Major repairs. In '99/2000, we budgeted 14,600-some-odd dollars, and we spent $9,000 of that on parking lot. We did no major repairs of the facility. In 2000 and 2001, we budgeted $14,000, and we transferred 300-some-odd dollars to telephones and utilities. We did zero on major repairs on the facility. 2001/2002, the one we're in here now, we budgeted $14,000, and we haven't spent a penny out of that so far. So, it appears -- now, I know 65 1 ~.. 2 3 9 5 6 7 8 ' 9 10 ' ' 11 12 13 19 15 16 17 ' 18 ly 20 21 22 23 24 25 this thing up so that the facility would fall down, so that then we would be required to go out there and build this new facility. Lan you explain to me how -- or why we're not fixing the things that are wrong out there? So I can -- so I can then tell my public and -- MR. HOLEKAMP: Well, I think - - I think part of the situation is that each year we have -- we have added "X" number of dollars for major repairs, and those major repairs were basically to -- to cushion for some major things that go wrong. And we have some air-conditioning problems, but it's 40,000, not 14. And it would be -- the air-conditioning people tell us that it really wouldn't be wise to change one unit a year because of the ducts and everything else that need to be changed. That's not an excuse as to what you're saying. Two years ago, we spent approximately -- three years ago, approximately $A, 000 on -- from the hotel/motel tax on remodelinq the bathrooms in the Exhibition Hall, so that money did not have to come out of Major Repairs, because that was funded by the hotel/motel. Year before last, we got $11,000 or $12,000 from the City and remodeled the other bathrooms, between the indoor arena and the out -- the Exhibition Hall. So, this last year, we -- we put the $14,000 back in there again, but we chose not to -- I made that decision not to replace one air-conditioner unit. I saw, as 1 2 3 9 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 66 y'all did -- there was some discussions as to things that needed to be done out there, and possibly some renovations were going to be done. This process started probably over a year ago, I think, so I did not think it was smart to stick a bunch of money in a possible facility that may not be there two years from now. So, it was my -- my interpretation that it would not be smart to do it at that time. You know, right now we spent some money on trying to repair doors to meet fire code and that sort of thing. The air conditioner situation is still a problem. It's going to be a problem, but it is a major problem. It's bigger than my major repairs. This year we received -- and I don't have that number in front of me -- $12,000, whatever it is, from the City; again, from hotel/motel tax, but it is designated and allocated for concession stand. I've hesitated to do that right now. If the concession stand's going to move, putting a bunch of built-in equipment into that thing and then it go away a year from now, I don't know if that's smart or not. So, I think there -- I would like to see a plan, as I think everybody here, as to what direction this Court wants to qo. I don't have a problem with spending the money, I really don't, on some major repairs. COMMISSIONER BALDWIN: Well, the -- you know, we've budgeted $42,000 and we didn't spend it. 67 1 3 4 5 6 7 8 y 10 11 12 13 14 15 16 17 18 19 20 21 22 ~3 24 25 MR. HOLEKAMP: In three years. COMMISSIONER BALDWIN: Yeah, in three years, and we haven't done anything -- anything -- MR. HOLEKAMP: Mm-hmm. COMMISSIONER BALDWIN: -- out there on it. But I think you're -- you're fixing to see the plan unfold before us here. When we vote here in a few minutes, you're going to see kind of clearly what direction that is going to take. MR. HOLEKAMP: Mm-hmm. COMMISSIONER BALDWIN: But I'm going to tell you right now that the public is not going to approve a bond issue to build this facility, so you know that when that is over and said and done, here we are with a facility that truly is falling down because we haven't done anything. MR. HOLEKAMP: Well -- COMMISSIONER BALDWIN: And I understand your -- your theory and how you've been functioning in your mind, but that's going to be costly in the end. That's my prediction. And I -- MR. HOLEKAMP: When we say -- what do we mean by "falling down"? Six years ago they spent -- I forget now -- $40,000, $50,000 on the Exhibition Ha11. I forget now how much it was. COMMISSIONER BALDWIN: You'll have to take 1 3 4 5 F 7 8 9 10 11 12 13 14 15 16 17 18 ly 20 21 ~~ 23 24 2S h8 that up with him. I'm just quoting him. ,7ODGE HENNEKE: I think I've been misquoted. Also, I think we're straying too far from the agenda item now. COMMISSIONER BALDWIN: So -- so in order to -- oh, I don't think we are. I'm thinking if I'm going to vote on this thing, I want to understand what we're doing here. And what I'm understanding is -- is that this Court has budgeted $42,000; we haven't done anything to try to fix the building, so we're taking steps now to spend $8 million instead of $40,000. It's kind of where I'm at. And I've got to go out and face the taxpayers in my precinct. I want to be able to tell them something. Thank you, Glenn. I'm not jumping on you. I see -- I see a little red in your face there. I'm not jumping on you at all. I'm just trying to get a handle on what we're doing here, that's all. Thank you very much. COMMISSIONER LETZ: Question, if I may, to Commissioner Baldwin, really. I mean, I think I mentioned this at the last meeting; I'm at the point that it doesn't make that much difference to me one way or the other what we're doing. You know, if the -- the Court, though, is not going to be behind it, I don't see any point in wasting any money on it, and let's try to bandaid it and qo on. And I really -- I think -- I mean, Commissioner Baldwin says, 1 3 9 5 6 I 7 1 8 9 10 11 12 13 14 15 15 I7 1 18 19 20 21 ,~ 23 29 .-, 2 5 69 well, he doesn't think it's going to be approved. I wish he would have said that at the last meeting. We had -- I thought everyone was behind the plan; it was around S5 million. And I'm -- we need to do something out there, in my mind. I think the bond issue, personally, is the way going to require, the way I look at it, a tax increase or something, or really making it a substandard facility. Those are the options that I see. I'd rather put a -- one good plan before the public. If they choose to support it, which I hope they would, you know, great. But I think this has been on and off the agenda now for two years, and it's been mostly delegated to Commissioner Williams and myself to do it. Every time we bring somethinq to the Court, we get shot down, so I think, really -- I mean, I'm almost to the point I think maybe Commissioner Baldwin and Commissioner Griffin need to take it over, because they don't like what Commissioner Williams and Commissioner Letz are coming up with. And let them go out there and kind of meet with the people that use the facility and come up with a different plan, because, you know, Commissioner Williams and I have spent a tremendous amount of time with community -- with the committees and long-range planning and architects and on and on trying to come up with a plan, and every time we bring 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 ZO '1 22 23 24 25 70 something back, no one likes it, or some don't like it. COMMISSIONER. GRIFFIN: Let me say, I'm -- I knew we've got to do -- I was the one -- I was the one that said it was going to fall down, I think, instead of the Judge. But he had words similar to that, anyway, but I said it was going to fall down. I think we do need to press on and figure out what we can do to make the facility right and to do whatever we can with it. My only comment is -- is that, at some point, we're going to have to start -- once we understand what the real costs are to do whatever it is we think minimally needs to be done, then we're going to have to get into the financing end of it, and I would -- that's all I'm saying, is that we really need to understand what kind of bonds -- if we're talking revenue bonds, that's a lot different deal than if we're talking bonds supported by -- purely by tax. So, there -- and there's a possibility -- I'm hearing that there are possibilities for grants, and I suspect there are grants and maybe some other funding that we could go for, and I just am interested in seeing what that package is going to start to look like once we have this kind of information. That's where I am with it. COMMISSIONER LETZ: I agree, but we just -- but we have to have a dollar figure and a physical plan before we can get to the dollar plan. ~l 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 L 1 22 23 24 ~5 CUMMISSIONER GRIFFIN: Exactly. COMMISSIONER WILLIAMS: Judge, let me add a couple things. Commissioner, I didn't know you were going to take it up in that vein. I'm glad you did, seriously. After our last meeting on this topic, Commissioner Letz asked -- came in and said that he -- just as you have had people had ask questions and I've had people ask questions, what would it take to fiX up that facility as we know it today? And -- JUDGE HENNEKE: Whole facility? Or -- COMMISSIONER. WILLIAMS: No, just -- really, basically, just talking about the Exhibit Hall on the right-hand side oT the facility, not the arena itself. And so Commissioner Letz asked me if I'd get in touch with Mr. Blankenship and talk that out with him. I will share with you this. I'm sorry I didn't do it beforehand, but I will give you a copy of this, but I think it's important to read it into the record. I dug up the document that -- that Mr. Holekamp and Mike prepared for the Judge, and they just basically had some estimates from some local folks with regards to replacing air-conditioning, doing some electrical upgrading and some roofing, patching and -- tar and gravel-type patching, and maybe taking the hog born and pour concrete over it. So, I -- I went to Mr. Blankenship, and -- based on his knowledge of the facility, and asked the 72 1 2 3 4 5 F 8 9 10 1 l1 1 12 .-- 13 14 5 1 ' 16 17 1 18 19 20 21 22 23 24 25 same quest Lon Commissioner Lett asked me, which is essentially the same question you're posing this morning, and I had trim think it out and then get back to me. And there was a memo I prepared for Jon on November 5th. I didn't know it was going to come up today, or I would have had it in your packets. And Jonathan has it; the Judge doesn't even t-lave it. I haven't, again, given it to him yet. I want to read it, because I think it details some of the things you've asked about. Had a detailed discussion dated November 5 with Blankenship today, and he provided the following insights into rehabilitating the existing facility versus replacement. A new facility would provide us with 20,000 square feet of unobstructed floor space, meeting rooms, and offices for a variety of uses. Current exhibit hall is approximately 13,000 square feet with many columns that provide impediments to floor utilization. Upgrading the current exhibit hall by removing the firing range, Leplacing the A/C, electrical wiring, new and additional toilet facilities, and new concession/kitchen area, could easily cost upwards of $~OO,000. To remove the dirt in the hog pen and replace the same with concrete flooring is another $100,000. To replace the roofing over the existing exhibit hall and the pens areas with rafters and metal roofing to provide a long-term solution is $265,000. A11 73 I'^ 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~2 ~3 24 2S totaled, we would be spending, in order to rehab that facility, about a half million -- a little in excess of a half million dollars to rehab that facility, and you would still have limited utilization. I will provide you with this so you can -- COMMISSIONER BALDWIN: Thank you very much. I'd like that very much. JUDGE HENNEKE: Before we vote on the motion, does anyone else have any questions or comments? The motion relates to paying Mr. Blankenship for his services as rendered and the services we've asked him to do with regard to drawings and estimates. COMMISSIONER BALDWIN: Say that again. The motion -- the motion is to pay him for what he's already done? JUDGE HENNEKE: To authorize -- no, I'm sorry. The motion is to authorize up to an additional $7,000 to be taken from Nondepartmental Contingency funds for additional services as may be required to provide cost estimates and drawings and related documentation. It does not have anything to do with prior service. I misspoke. COMMISSIONER WILLIAMS: Okay. JUDGE HENNEKE: Okay. All in favor, raise your right hand. (Commissioners Williams, Letz, and Griffin voted in favor of the motion.) 1 1 3 4 5 6 7 8 9 10 11 ]2 13 19 15 16 17 18 l9 20 21 22 23 24 25 74 JUDGE HENNEKE: Opposed? (Commissioner Baldwin opposed the motion.) COMMISSIONER BALDWIN: Aye -- no. Whatever you say. JUDGE HENNEKE: Motion carries. Okay. Let's take a break and return at -- make it 10 minutes to 11:00. (Recess taken from 10:30 a.m. to 10:50 a.m.) JUDGE HENNEKE: Okay, let's reconvene. It's 10 minutes to 11:00 on Tuesday -- will someone turn the theLmostat up? We're not rianging meat in here. AUDIENCE: Thank you. JUDGE HENNEKE: Next item for consideration is Item Number 9, consider and discuss the revised Kerr County water Conservation Program that provides a one-time property tax incentive for utilization of rainwater harvesting equipment. Commissioner Williams. COMMISSIONER WILLIAMS: There are two old adages that come to mind as we start this discussion again today. One of them is, "Third time's the charm," and the other is, "Three strikes and you're out." (Laughter.) COMMISSIONER WILLIAMS: I hope that at the conclusion of this discussion, the first prevails as opposed to the latter. In the interim, since the last time we 1 ~-. 2 3 9 5 6 7 8 9 10 11 12 ~-- 13 14 ]5 ' ]6 17 18 1T 20 L 1 22 ~3 ,-, ^9 25 75 introduced iL, we've tried to -- tried ±o adjust it to what has -- wYrat appears before you today is a reflection of those concerns and some adjustments to the program as a whole. You will note in your packet that the preamble, the first paragraph on Kerr County Water Conservation Program has been chauyed. The discussion with Commissioner Letz more accurately reflects really where we are in terms of the Trinity Aquifer and use thereof. Two other changes; one's major and has to do with the incentive program itself and where, in the previous iterations, we've talked about proposed -- or proposed a tax credit for purchase and installation of rainwater harvesting equipment, this one eliminates the installation cost, because that really is a subjective cult when you get down to it. You can document what you paid for a tank and laterals and all the things that you need to build one of these systems, but when you get into installation costs, particularly if a property owner is inclined to do the work himself or through some help that he may have on his property, that becomes a little bit mole subjective and probably would get us into debates that we would rather not be a part of. So, we eliminated in this proposal installation costs, and limiting the tar, credit only to documented purchase of equipment, as opposed to a 76 1 .-~ 2 3 4 5 6 7 8 9 10 1 11 ~ 12 •-- 13 14 15 1 16 17 18 19 20 21 22 23 24 25 combination of the two. The only other change, then, from what you`ve seen in the past, we'd select one of the two which the applications would come and the inspections and certification would take place, and I selected Headwaters as opposed to O.G.R.A. I think it's a coin toss; either one can do it and both are willing to do it. We thought that maybe having the two of them in there might be confusing, so you go to one agency to get your application, and that agen~~y accepts your application -- no charge for that -- and certifies that you have, in fact, done what you said you were going to do. Inca_ntive program is the same. It would provide for a $1 tar, credit for every $10 invested, up to a maximum of $1,000 or the limit of the property owner's county tar, obligation or liability, whichever is lesser, in the ensuing year. And the qualification criteria remains the same. lt's a storage system of a capacity of a minimum of 2,500 gallons, sunlight restrictive design, insect-proofing, and so forth and so on, and so I bring it back to you with these changes in the immediate modifications for your consideration. DODGE HENNEKE: Any questions or comments? COMMISSIONER BALDWIN: I have some. Bill, did you get tha*_ piece of candy that I put up here? COMMISSIONER WILLIAMS: Yes, sir, right here. 1 3 4 5 6 7 8 9 10 11 1L 13 14 t5 16 17 18 19 20 21 ~2 23 24 25 %~ COMMISSIONER BALDWIN: Okay. I just want to let you know how much I love you. COMMISSIONER WILLIAMS: Do I eat it now or after we take the vote? COMMISSIONER BALDWSN: Well, just hold onto it there; I'd like it back if you get real angry. But, third time's the third Lime. And 1 have been saying all aiona that I felt like that we shouldn't do these kinds of things until -- you know, if we're going to do these kinds of things, let's build a policy and -- you know, to include -- you know, if you're going to give an abatement or whatever word you use here, that you would include people that have built lakes on their property to replenish the aquifers, those folks that -- cedar eradication, that are going arcund cutting cedar to bring the springs and the underground water back to life. Those kinds of things should be included in a total policy, not -- not pinpoint one issue. P.nd I -- I have said that over and over again, 7 think, or a couple of times, and I guess it's just a nice way fnr me to say no. And -- but today, third time, I'm just going to flat say no, myself, and I want to give a couple of reasons. What makes me come to this -- my conclusion is that -- the economy, and the -- and in particular, the state of Texas, sales tax, they're expecting a shortfall of 78 l 2 3 4 5 6 7 8 9 10 11 ]2 13 14 15 16 17 18 19 20 G I 22 ~, L J 24 25 12 percent ;n the growth rate. Another 7 nett year, the Comptroller's office says. Our Auditor projected revenue sales tax of $1.9 million; it's going to be reduced by 12 percent. That would be a shortfall of $230,000. Our jail, now that we have moved all of the out-of-county prisoners out, we don't have -- we're not housing any -- any prisoners from out of the county now, and if this was to go on, let's say, three months, that's another $135,000 shortfall on uur budget. So, combining those things, you know, we're talking about a -- a possible shortfall in our budget of about $335,000, which is another tax increase. So, just -- you know, looking at those things and thinking about what's going on in the economy and -- and with the state sales tax and our own jail and those kinds of things, I just don't see any way, in my mind, that we could do something like this, in my opinion, and my opinion only, so you'll yet a no vote from me. COMMISSIONER LETZ: A couple of -- COMMISSIONER WILLIAMS: Go ahead. COMMISSIONER LETZ: -- comments. And I -- this is one of the, probably, tougher decisions for me. One is I -- because I also helped rewrite this with Bill, so -- I had a lot of the problems with it the last round, and he graciously accepted all of my concerns. But the other side of it is, you know, I agree with two of the things -- or 79 1 3 4 5 6 7 9 9 10 11 12 13 14 15 16 17 1S 19 20 21 22 23 24 •-- 25 actually with two of the points Commissioner Baldwin made, one being the lack of an overall policy. I think -- and Z really -- you know, I like the conr_ept. 1 have a litt]e bit of a question in my mind as to how far county government should go down this road. When I think about it, it's really not -- it is and it isn't a county government function, so I've got a lit_t1e bit of a problem there. But probably more -- I guess the second point would be the overall policy. I still t-lave a big question -- I don't see how you say no to people that clear cedar and other things, if you do this, and they are probably really more beneficial to the aquifer, in my opinion. I think this is a good policy. I think the County can -- should support the concept. I think we have money in the budget to support it, and we have at least freed up the -- Shaun's time to help with the web page, which would go in this direction on education. But probably the most important thing is the economic issue. I don't see how we can give a tax credit when we just raised taxes. That fundamental dichotomy, to me, I can't go along with right now, i think thaC, hopefully -- you know, I'm inc]ined to vote against this. I hope it doesn't die, because I think it's a -- you know, I like the r_oncept. We need to keep it on the table, and if for no other reason, to keep it in the forefront of the public, because it's a very 80 1 2 3 9 5 6 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ?~ 23 24 25 important issue on water conservation. But I'm not -- I haven't quite got t_o the point thar_ the County should do this particular act. And I think us talking about it is beneficial, but a tax credit in the current times, I'm not in favor of, I don't Lhink, right now. COMMISSIONER GRIFFIN: I would say that -- that this -- third time is -- can either be a charm or the three strikes, you're out, or -- I've forgotten who made the quote that the - the Lirst -- or how is it? To make a journey of a thousand miles, you have to take the first step. And i think you certainly, for this program, have gotten it there. I mean, this -- this is excellent, and this is concise and it's to the point. But I also have a little bit of a policy question, and at the same time, I would say not only shouldn't this not die, but we ought to very much keep it alive until we can develop a policy, and onP that would have to obviously work in -- in the economic restrictions that we may have from time to time. And 1 would be more than willing to help develop a policy statement that we could adopt -- that this Court could adnpt, and I think that this, then, would become the first enacted program under that policy, as I see it. because I think there should be something -- you know, maybe it's not just a 10 percent tax credit. Maybe there's somethinq_ else we can do that -- that helps 81 1 1 2 3 4 5 6 7 8 A 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 people who can do this or eradicate cedar or -- and I don't even know what those things might be at this point, but I think we could develop a policy that says that where water conservation and quality of water is a concern, that we can give some kind of benefit to the members of the public that can undertake those kinds of projects. And I think we could develop that and we could do it relatively quickly. Then, if the economy -- if the economics of it and the -- and the practicality of the program, be it rainwater harvesting, cedar eradication or building of lakes, whatever, that we could enact those separately, and this would be the first one. DODGE HENNEKE: But that's what this does. This is a program that -- a water conservation incentive program. COMMISSIONER GRIFFIN; Yeah. JUDGE HENNEKE: It's not -- the rainwater harvesting is the first element to be adopted under the comprehensive program, which is laid out on the first page. COMMISSIONER GRIFFIN; Page 1. JUDGE HENNEKE: So this is actually what you're talking about. This is adopting a program, and it's also presenting the rainwater conservation as the first element of that program. It's not to say that you couldn't come back at some later time and say, if someone clears "X" 82 ~~ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 L Q 25 acres of cedar, they should also be entitled w an incentive of whatever measurement you want to say, or if someone builds a spreader dam, they should also be entitled to an incentive of whatever you say. But if you wait until you have everything included to adopt -- COMMISSIONER GRIFFIN: No, and I'm not saying -- JUDGE HENNEKE: -- to adopt a program, if you're saying you're not going to implement any of the elements of the program until you have all of them saucered and blowed, the chances of ever getting to the end point are slim to none. COMMISSIONER GRIFFIN: Hight. And if I gave that impression, that's not the impression I intended to give. Because what 7'm saying is -- is if this Faye 1 does not suffice to -- to the Court as a statement of policy, and to be adopted first, separately, then we can improve this until we got it right, and I think this one -- the first element of such policy is exactly that. I think this une is done; this one's ready. But, if -- if the Court would feel more comfortable having a policy fully developed -- and I think this is -- if it's -- it's good enough for me as a statement of policy, but if the Court would need to ckiange that and add to it, amend it, whatever, let's do it. That's my point, is that we could, as a separate issue, establish a 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 2~ 23 ^4 25 83 policy by court order, and then take this as a first element of it. COMMISSIONER WILLIAMS: The program, as put before you, Larry, does really -- following up on what Judge Henneke's saying, does, in effect, do that. The first part sets forth -- it's a water conservation program, and we talk about not only some of the simple things that could be done at home at a relatively low cost, and then we talk about the more extensive water conservation measures, which include rainwater harvesting, cedar eradication programs, spreader dams, other methods of enhancing recharge that -- perhaps water-saving landscaping around homes and offices. I, for one, am not equipped -- adequately equipped to write an incentive program for cedar eradication. COMMISSIONER GRIFFIN: Oh, no. COMMISSIONER WILLIAMS: But there are members of this Court that are. I'm looking at one. He has a greater range of knowledge about that particular subject, or about spreader dams, so I wouldn't -- I wouldn't begin to know cahat it would take to put in place a Kerr County water conservation program that would have an incentive for spreader dams or cedar eradication. But I look upon this as -- as something broader, and I think you touched on it, than just providing a tax incentive for rainwater harvesting. That's the one that comes to mind quickly, 1 4 5 6 7 8 9 10 11 12 13 14 15 16 1~ 1R 19 20 ^1 22 23 24 25 R4 'pause that's something that homeowners, property c,wners can do with relative ease. But I think Commissioners Court has an obligation to establish a water conservation program. I think we have an obligation to set forth to the public that we believe in it and we're certainly willing to be proponents of it, and we're willing to put our money where our mouths are to the extent that it is possible to do so, and that's what this is all about. COMMISSIONER LET'L: And that area -- I mean, I don't have a problem, and -- and I guess, kind of like Larry, I support the policy, I'm not willirry to fund the policy, is where I am. I mean, I think the first page -- I could vote to approve this program as a statement of what the public should do, but I can't go along with the tax credit right now. COMMISSIONER GRIFFIN: Well, and my only concern about the statement of polir_y would be -- is in the second bullet. Are we saying some of those items should also be things to look at for some kind of benefit -- tax benefit? COMMISSIONER W7LL7AMS: No. COMMISSIONER GRIFFIN: See, I don't think so. COMMISSIONER WILLIAMS: No. COMMISSIONER GRIFFIN: And I didn't read it that way. 85 1 2 3 4 5 6 8 9 10 11 12 13 19 15 16 1? 18 19 20 21 22 23 24 25 COMMISSIONER WILLIAMS: No. COMMISSIONER GRIFFIN: But that probably needs to -- we need to establish some kind of level, perhaps, of conservation, either in the amount of water we conserve or something, because there has to be something that keeps those things -- we want the public to do those };ind of things that are in the second bullet, but those are not part of the -- of a tax credit program. COMMISSIONER W]LLIAMS: No, they're nut intended to be. COMMISSIONER GRIFFIN: The ones in the third bullet definitely are, and I read it_ that way. COMMISSIONER LETZ; I would -- I don't know that I agree with that. I mean, I think that some of the -- you know, if I was ever to support funding one of these, I could -- I mean, changing out toilets saves water, too. I don't see the difference between changing out toilets versus clearing cedar. They both accomplish the same goal, water conservation. I support both of them. I just don't think that we have the funds at this time to devote -- to give credits, or actually any other financial measure right now. 7 don't think we have the funds in our budget to, you know, pay a program of a $10 rebate for every toilet change-out or something like that. I mean, I think both Paragraph 2 and -- or Bullet 2 and Bullet 3, I would encourage citizens of 86 1 2 3 4 S E 7 8 9 10 11 12 13 14 15 15 17 18 19 20 L 1 22 23 24 25 the county to do, period. I just don't think that at this time I can encourage or -- COMMISSIONER BALDWIN: Commissioner Letz, let me ask you a question. The -- your other program that you're working on that we agreed to do the web site for, doesn't it have a policy statement similar to this right here? Doesn't it talk about -- COMMISSIONER LETZ: It's -- COMMISSIONER BALDWIN: -- commodes and shower heads and -- so we're going to adopt another one now? COMMISSIONER LETZ: Well, I think the other -- the WET program is more of a -- it's a specific program or specific, you know, group of volunteers that have come together, and which the County is participating in, and we're -- to get that brochure out. I would see that as coming under a basic policy. And that is something that we budgeted $5,000 for water conservation-type endeavors, and that -- you know, and in lieu of us spending the money, we voted to allow Shaun to help develop a web site. So, I think that that education component, which that document is, should be a component of the policy or the program, and I think maybe that would be something that maybe there should be a -- another bullet added regarding education. You know, we support education policy -- and it may be in here; I'm not sure. But, I mean, I thin}: that that program could come 87 1 3 4 J 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 <5 under a basic aolicy. COMMISSIONER WILLIAMS: We11, you might want to cuusider that. You could expand Bullet Number 4, "The emphases of a Kerr County Water Conservation Program should be both puhlic awareness measures and incentives to achieve water conservation..." If we want r_o talk about the WET piuyram, iL could be incorporated into that. COMMISSIONER LETZ: I think it would be better to leave it the way it is, the way I read that, 'cause that covers that program. COMMISSIONER GRIFFIN: Yeah, that really does set up -- public awareness is education. COMMISSIONER LETZ: You don't really want to consider -- I don't think it's good to reference a specific program that may or may not exist six months from now. COMMISSIONER GRIFFIN: Has anybody made any kind of rough estimate on what we think the tax revenue impact of this might be? It's probably pretty small. COMMISSIONER WILLIAMS: Pretty modest, I'm sure. You're not going to have a whole army of folks coming in here to do that, I wouldn't think. Maybe. But, whoever does it gives credence to the fact that it's valuable and others would be encouraged to do the same thing. COMMISSIONER LETZ: Mr. Pena had a comment. He may -- 88 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~4 25 MR. PENA: May I make a comment? Of course, we will not benefit at all from this, because we already installed our rainwater collection system, but we are advocates. COMMISSIONER WILLIAMS: Give your name for -- MR. PENA: My name is Raoul Pena. I live in south Kerr County. Over the past few years, we've made over 18 presentations to groups and organizations about rainwater harvesting, and we've gotten countless calls and numbers of people have come to visit our systems from as far away as Boerne. Two years ago, a fellow that -- an elderly ~~ouple that lived over off of Sheppard Rees Road came and wanted to see our system, because every time summer comes along -- there was a subdivision that was built right down the street, and the well runs dry, so they were very interested in it. There are examples of people putting in rainwater harvesting systems: Avery, Riverside Nature Center, the new performing arts building, I understand the Catholic High School. And, the -- in the past two years, I know of a landscaper and a builder that have gone into the business of providing rainwater harvesting systems, and there are two suppliers in this area that you car, go and buy tanks from. So, my personal statement is, by giving this incentive, it really gives a stimulation for economic growth, and this will counter the argument that you say that we don't have 89 1 r 1 3 9 5 6 8 y 10 11 12 13 14 15 16 1/ 18 19 20 21 ~~ 23 24 25 enough money to do that. It also helps very directly conserve water in the aquifer, and being such a popular item, it you vote for it, I'm sure it would give you a much better chance of getting re-elected. (Laughter.) COMMISSIONER BALDWIN: I would argue that last point. JUDGE HENNEKE: If you go out and you ask most of the informed citizens in Kerr County what the biggest three problems facing the county are, you will get -- 100 percent of them will say water as one of the three, and what this is is a water conservation incentive program. COMMISSIONER BALDWIN: So we're going to pay -- you want to us pay people to do -- JUDGE HENNEKE: Would you mind if I finish first? COMMISSIONER BALDWIN: Not at all. But golly, Fred. JUDGE HENNEKE: The Court has the ability to provide a limited incentive for people to take advantage of natural ways to save water. We're not the pioneers in this. We're actually modeling this program after what's being done in Hays County. It is a way for the Court to show some leadership in the area of water. In the past, there have 90 1 2 3 4 6 7 S 9 10 11 12 13 14 15 16 17 1 P, 19 20 21 22 23 29 25 been ur.~usLified criticisms of the Commissioners Court for nor doing enough with water, which I have answered many timers in l.he paper as well as in different talks around the county. I believe that the fiscal impact of this is going to be marginal at best, but the example it sets and the direction it shows the county that the Commissioners Court wants to go with regard to scarce natural resources is one that I -- that I think has a great deal of merit to it. It is a limited financial incentive. The most anyone can get out of this is $1,000 or their next year's tax bill. It's the year after they install the equipment. I think the bugaboo of scarce economic times should not keep us from taking actions that are legitimate and that benefit all cf Kerr County. It's a program that I think it's time for to us step up ai:d take a -- take a shot at. COMMISSIONER LETZ: If -- my only comment, if someone is about to make a motion, my preference would be to have two motions. I think there are two different issues. COMMISSIONER GRIFFIN: I think there are, toc. COMMISSIONER WILLIAMS: I was going to ask that question, whether or not the way the agenda item is stated would -- would permit bifurcating the water conservation program -- establishment of that from the incentive program, which in effect are two different things. 91 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Does anybody agree or disagree that the way the agenda item is stated would permit that? Or do you think it would not permit that'? COMMISSIONER GRIFFIN: I think it does permit it, because one is called a revised Kerr County Water Conservation Program. That provides, then, the second part, which is a rainwater harvesting equipment thing. I think we can -- I think we can do both. COMMISSIONER BALDWIN: My only question would be, Bill, would the -- wouldn't you want to bring the policy statement, whatever you want to call it, back with the education or whatever? There was a -- or did we decide to leave that out? COMMISSIONER LETZ: I think the education is addressed under public awareness under Bullet 4. COMMISSIONER BALDWIN: Okay. That was my only question. I'll support this. COMMISSIONER WILLIAMS: Well, I think maybe Larry's reminding me, in part, that the longest journey begins with the first step. COMMISSIONER GRIr'r'IN: Journey of a thousand miles. COMMISSIONER WILLIAMS: Whir_h would prompt me to suggest, then, that we do adopt the Water Conservation Program as proposed. I will offer that, but I will also 92 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 24 25 tell you I'm going to keep going on the other until we get it done. COMMISSIONER GRIFFIN: I'll second the motion -- we're talking about Page 1? COMMISSIONER WILLIAMS: Right. COMMISSIONER GRIFFIN: I'll second that motion. DODGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court adopt the Kerr County Water Conservation Program as presented. Any questions or comments'? if not, all in favor raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER WILLIAMS: I will defer the second portion, Judge, to a later date. I will come back with it, but I will be back. JUDGE HENNEKE: Very good. Ner.t item is Item Number 1n, consider and discuss a proclamation declaring November 26 through 30 as Flood Awareness Week in Kerr County. The proposed proclamation is in your packets. Anyone have any questions? Comments? COMMISSIONER BALDWIN: Looks good. Bill, are 93 2 3 9 J 6 7 8 9 l~ 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 you going to keep that candy? COMMISSIONER WILLIAMS: Yeah. I may even eat it. COMMISSIONER BALDWIN: Judge, I'd move that we approve the proclamation declaring November 26th through 30th as Flood Awareness Week in Kerr County. COMMISSIONER LETZ: Second. DODGE HENNEKE: Motion by Commissioner BaL~win, second by Commissioner Letz, that the Court adopt the proclamation declaring November 26 through November 30, Year 2601, as Flood Awareness Week for Kerr County. Any further questions or r_omments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) DODGE HENNEKE: All opposed, same sign. (No response.) JrJDGE HENNEKE: Motion carries. Item Number 11, consider and discuss casting Kerr County votes for Board of Directors, Central Appraisal District. As you see by the letter, we have 896 votes, which is not enough to elect a candidate on our own. COMMISSIONER BALDWIN: Say that again. It's not enough? JrJDGE HENNEKE: Not enough to elect a candidate on our own. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 ,0 ~1 22 23 24 25 94 COMMISSIONER BALUWIN: Okay. JUDGE HENNEKE: 'Cause there are 5,000 votes total. Paula Rector has served as the voting member representing the County. We nominated her for consideration again as a member of the Board of Directors of Central Appraisal District. COMMISSIONER LETZ: Where are we -- in the past, has another entity voted some of their votes towards Paula Rector? Or have they just voted more than they needed for one of their own, whoever they wanted? JUDGE HENNEKE: Yes, Thea? MS. SOVIL: It is based on the number of votes each person gets, so no one r_an give more votes than we have for that one person. She's going to end up with 800-something, so if K.I.S.ll. splits theirs, say, for two people, they don't have enough votes left over to get somebody else. So, in essence, our block of votes will put a person on the board. JUDGE HENNEKE: That's right. It's the top five. COMMISSIONER GRIFFIN: Top five. (Discussion off the record.) JUDGE HENNEKE: So, I'd entertain a motion to cast all 896 votes for Paula Rector. COMMISSIONER WILLIAMS: So moved. I i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 2~ z3 ,4 25 95 COMMISSIONER BALDWIN: I'll second it, but my question is, is she interested in it? JUDGE HENNEKE: Yes. Motion by Commissioner Williams, second by Commissioner Baldwin, that Kerr County cast all 896 votes for Paula Rector for member of the Board of Directors of the Kerr Central Appraisal District. COMMISSIONER WILLIAMS: I just have one comment, Judge, before you call the vote. It would be helpful if K.C.A.D., in its letter telling us what our votes are, would also tell you what's available from the other seating entities as well. COMMISSIONER BALDWIN: They used to provide that for us. Sure did, you're right. COMMISSIONER GRIFFIN: And it leaves any real consideration of it sort of loose. You really don't know what's going to -- JUDGE HENNEKE: I'll mention that to Mr. Coates. Any other questions or comments? COMMISSIONER LETZ: Only comment I have is that I'd like to thank our guest for -- COMMISSIONER GRIFFIN: Oh, yes. Mr. James Damon is here; he's one of the candidates. He's nominated by the City of Ingram. And how many votes did you tell me that the City of Ingram has? MR. DAMON: They have 15. 96 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~, , 23 29 25 COMMISSIONER GRIFFIN: Is that because -- what's this based on? I mean, is it -- COMMISSIONER LETZ: Tax levies. COMMISSIONER GRIFFIN: Is it based on tax -- MS. SOVIL: Normally, K.I.S.D. will have votes left over, and cities like Ingram or some other entity can get a member on if they will merge and vote for one person. COMMISSIONER GRIFFIN: Oh, yeah, I see. So they almost -- well, at some point, they almost have to. COMMISSIONER LETZ: Okay. JUDGE HENNEKE: Any questions or comments? We have a motion and a second. All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Next agenda item is Item Number 12, consider and discuss approval of the proposed budget for the FY 2002 Kerr Emergency 911 Network Board. The budget's in your packets. Does anyone have any questions or comments regarding the 911 Board budget? We have two representatives of 911 here to answer any questions. COMMISSIONER BALDWIN: Let's see. Salaries 97 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 fcr zeyula% district employees -- regular district employees -- don't go off on me quite yet, Judge. Let me find out where I saw that last night. Here it is. Jr~DGE HENNEKE: Just waiting. COMM155IONER BALDWIN: A 3 percent COLA for employees, and "employees" inc]ude includes -- do y'all have exempt, nonexempt? MR. SANDLIN: Yes. COMMISSIONER BALDWIN: So the COLA includes exempt, nonexempt both. And then a 5 percent for nonexempt employees? MR. SANDLIN: Just overtime. We compute overtime on 5 percent of their regular wages. COMMISSIONER BALDWIN: Okay. COMMISSIONER GRIFFIN: Yeah, that's just overtime. COMMISSIONER BALDWIN: I see it. COMMISSIONER LETZ: Is that -- along that line, then, the only salary change is the 3 percent cost-of-living adjustment? MR.. SANDLIN: Yes, sir. COMMISSIONER LETZ: What was the County's? Two and a half or three? r_OMMISSIONER GRIFFIN: Two and a half. COMMISSIONER LETZ: Two and a half. 98 1 i 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2p 21 ~~ 23 ~4 2J COMMISSIONER BALDWIN: BUt tt should have been three or four. COMMISSIONER GRlr'FIN: I move that we approve the budget as submitted. COMMISSIONER WILLIAMS: Let me ask a question, if I may, please. What are your anticipated total revenues this year? MR.. BALLARD: We did review that at our board of manager's meeting. COMMISSIONER WILLIAMS: I'm sorry? MR. BALLARD: WP did review that. He asked the same question at our workshop, and it was favorable, and T. will give you the number in a minute. In other words, the input that we're getting from our revenues supports the budget tl-gat we're proposing, if that's where you're going. MR. SANDLIN: We're living within our means. COMMISSIONER WILLIAMS: Direct me to that, if ycu will, because the number I'm seeing is something like $291,669 against an anticipated expenditure of $382,304. I'm at a loss to understand how you're going to fund that budget. COMMISSIONER GRIFFIN: Yeah, that was in 2000. COMMISSIONER WILLIAMS: Well, what's it going to be this year? 99 i ~-. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~2 23 24 25 MK. BALLARD: Did you bring that with you, T.? MR. SANDLIN: I brought the chart. I didn't bring the actual breakdown. MR. t3ALLARD: This chart? COMMISSIONER GRIFFIN: No, this is -- you're looking at the audit. That's the audit which has to be done. MP.. SANDLIN: And understand that our audit -- our figures on our audit are about 90 days behind where our ar_tual expenditures - t mean -- COMMISSIONER WILLIAMS: Let me rephrase the question. Please direct my attention to the page that tells me what the anticipated revenues for -- in support of the current budget would be. MR. SANDLIN: I didn't put a revenue statement in this packet directly. COMMISSIONER GRIFFIN: And that's what he's asking. That's the number he's asking for. MR. SANDLIN: Yeah. Now, that was -- when you were asking on that $291,569 off the audit figures -- excuse me -- understand that those fiqures are about 90 days delayed. 'f his is hard to explain. When telephone companies collect the land line fees for us, which is part of state law, then they have 60 days -- they actually wind up with 90 100 i 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 L ~ 23 24 25 days before they have to forward it to us after they deduct the Z percent. When the Auditor comes in there, even though we received it iu -- let's say this month, November, he goes back and counts it as our September fee, so -- and these things incremeiiLally qc up. Our anticipated monthly revenues -- and, again, we charted it out on a trend and an actual basis. The dips you see here are because of the wireless funding we get from the state. It's not always on a regular -- vu a 10th of the month basis. We anticipate our revenues to be right at $28,000 even. If some of the projections are right on the wireless fees, that could be considerably more than that, but we're going conservative. COMMISSIONER GRIFFIN: You're talking about per month? [~1R. SANDLIN: $28,000 a month. JUDGE HENNEKE: I think I know how to build a watch nuw, but I don't know what time it is. What are your anticipated revenues for the fiscal year represented by this budget? COMMISSIONER WILLIAMS: That's my question. MS. SOVIL: 5336,000. COMMISSIONER GRIFFIN: Twenty-eight a month. MS. SOVIL: 'l'imes 12. JUDGE HENNEKE: I'd like to hear 911 give us that number, and then explain Commissioner Williams' concern i 1 3 4 5 6 7 8 9 10 21 12 13 14 15 16 1~ 18 19 ~0 21 22 23 24 25 101 about funding the deficit. MR. BALLARD: It is misleading, and we should probably record it in more clarity next time, but we are living within our means. COMMISSIONER WILLlAMS: Even at $28,000 a month, that's still an underfunded budget. MR. SANDLIN: Well, that's -- if you consider that against what we call our Operations Budget, Commissioner Williams, and then the -- we have other means of revenue which are from some very limited interest revenues, and we usually, at least in the past years, have triad a -- I'm trying to think of the word -- carryover on an encumbrance. In other words, we've operated in the black. And, if y'all would -- I didn't print those figures out, but I ran have them in just a few minutes, if -- I've got them on my computer out in the pickup. COMMISSIONER LETZ: So, this is -- so you have a deficit budget? Is -- MR. SANDLIN: No. No, we operate within our -- MR. BALLARD: We'ee been in the black for the past five years. We expect to be in the black in this new budget. COMMISSIONER LETZ: Are you using reserves to stay in the black? 1 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 101. MR. SANDLIN: No. We've -- we break ours down into two parts, which is our operational budget and our capital expenditures, and we anticipate -- and this year all of our interest revenue and our actual service fees that we receive, that this will be more than the $341,000 in the operations, and then money that we've been able to save by whatever means goes into a capital tund, and -- COMMISSIONER, GRIFFIN; Capital fund is separate? COMMISSIONER LETZ: If you go to the combined statement, it shows -- if I read it right, it says fund balance, end of year -- or beginning of year, $342,000. Fund balance, end of year, $327,000. That's a deficit budget. That was last year. I mean, your -- your reserves are decreasing, based on the combined statement revenues acid expenditures in the audit. COMMISSIONER WILLIAMS: Right. MR. SANDLIN: Okay. That's the audit fcr 2000. COMMISSIONER GRIFfiIN: That's for 2000, so that's not late; those are real numbers. COMMISSIONER LETZ; So you had a deficit budget last year. You still have money; I'm not saying you`re spending more than you're taking in. MR. SANDLIN: If you adjust that up to when f i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 103 we actually get our moneys in on that thing I was trying to explain to you a while ago, then it adjusts out to where that we're not. JUDGE HENNEKE: How can it adjust out when your auditors show that you're using $14,593 of your reserves to operate? That's your auditor. MR. SANDLIN: Mm-hmm. COMMISSIONER WILLIAMS: I'd like to see a revenue statement. COMMISSIONER LETZ; St's not a problem; the County's done it a number of years. I mean, it happens. It's just that, you know, that's the question, you know, is -- what's the plan, is really my question. COMMISSIONER WILLIAMS: Yeah. What's the plan? MR. SANDLIN: I can -- I can give you a -- that's not a revenue statement, but that's a cash on hared as of -- COMMISSIONER WILLIAMS: Well, I understand that. That's great. COMMISSIONER BALDWIN: That's a good question. COMMISSIONER GRIFFIN: Well, 1 just picked up a typo, and it's a significant typo, in that on the second page -- second page -- and I had not noticed it before, but 104 t 1 2 3 4 5 5 7 8 g 10 11 12 13 i4 15 16 17 18 19 20 21 22 23 24 25 that -- at the bottom there, that's the total budget for FY 2002. The figure that shows $382,304. COMMISSIONER WILLIAMS: Yeaki, that's wrong. COMMISSIONER GRIFFIN: That should be -- that threw me off. COMMISSIONER LETZ: It says 2001. COMMISSIONER GRIFFIN: It says 2001. It should be 2002. MR. SANDLIN; I'm sorry. I see the typo there, yes, sir. COMMISSIONER GRIFFIN: Riyht there, 2002, MP.. SANDLIN: The total FY 2002 budget, yes, sir. COMMISSIONER BALDWIN: That explains ~t a11. I feel better. MR. SANDLIN: You're correct, that is a typo. COMMISSIONER WILLIAMS: I'd feel better, Judge, seeing a revenue statement accompany the budget so I know what I'm voting on. MR, BALLARD: That's fair. COMMISSIONER BALDWIN: That is Pair. JODGE HENNEKE: Anyone else? Okay. We'll table this and bring it back at such time as we have a revenue statement to accompany the proposed budget. MR. BALLARD: Any other quesCions? 105 I 1 G 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~4 25 JUDGE HEDINEKE: Any other questions fcr Mr. Ballard or Mr. Sandlin? MR. BALLARD: Ukay. Thank you. JUDGE HENNEKE: Thank you. Let's go back to the approval agenda. We have some monthly reports which have been laid on the table, included within whir_h is the trust report by Jannett Pieper. Go back to the approval agenda, Item 1.5. At this time, I would entertain a motion to accept and approve the monthly reports as presented. CGMMISSIONER LETZ; So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the r_ourL accept and approve the monthly reports as presented. Any questions or comments? COMMISSIONER BALDWIN: Comment. We're -- and I'm going to vote just like I do every time, but we're voting on something -- we don't even know about what we're voting on. So, we shouldn't be doing that, but we do. But we should not be doing that. JUDGE HENNEKE: I think we need to discuss how these need to be available, then. COMMISSIONER BALDWIN: I agree. JUDGE HENNEKE: Any further questions or comments? If not, all in favor, raise your right hand. 106 1 2 3 4 5 6 7 8 9 10 11 12 l~j 14 15 16 17 18 19 20 21 22 23 24 25 (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Anything else? COMMISSIONER BALDWIN: Who's buying the beer? JUDGE HENNEKE: We're adjourned. (Commissioners Court adjourned at 11:29 a.m.) STATE OF TEXAS ~ COUNTY OF KERR The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 15th day of November, 2001. JANNETT PIEPER, Kerr County Clerk Kathy Ba ik, Deputy County Clerk Certified Shorthand Reporter t:ar,r7r:::r; I~ua,, s:rr:at>>•r fa...naarh:, n1~117 racar.:nt.n•~r~a t:h-, 'I,h:i.<.:: 'ta'ut :L:i3't:h ta<:~y ta'f hltavttamlat:rr i?f]Rat.~ ctanus> t;r:~ Iat~ t::un<.:::i.tJt+~rr:~rl Iay 'l'rtirr> faa~_rr•'t: v<:rr:i.rua< Ctanmr:i. si'r•r:~:; Lt%1_tae~nerr<:t 7. 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E3: 9>~+fia%?., F'i:as+~, t%1i? t.llarn'~ mtat::irni m<:uar~ lay Caaromi.<.:> t:ktr•+ :L3tkt ti<:iy caf I•havt>mlacar E?(%l(i):L, t.tlarrrt mo'L:i.r.>rt ma~tae> I:>y C;canun:i.<.:>ra 'ka'trr> lat.uJycr{: '(`nr i:;l'u± Cn:La.c+cr(:i.cans; L)t+>la<:rr'k:nu~rrt by 'k:hc:~ <:u;ll~r•e~q<:t'kaa aunrn.n'rl: tai' 'I>f,,(%)(%)(~ fci'r 'Lht_+ <.:>lar+c:i.fia :L:inr-.> :i.'Lr:~m=, <.;I'7own :in 'ta'tr~:~ IaraclgFak; •t, lat.cr<.at.tfu'rkt txa kauc~ r.~tarrtrtir_ k; w:i.'k:h {.hta (::onunt.n'ti.{:y F.i+.clar+'r•v:i. arua (:;ta:1.:L+;~rrk::i.cat't<.~ X)+att,. 7.f%) 4i'Sd a.(t)t1 G:''ri?7i1.,(%)t%) ~-^ 1._i.rtt.~ :L`ka_+m NtJ,. :L (%I°_~+%'9 ;iif)`~ 1''ta<.[>'t<+.I~e_+ tba(%)C),. (%)f%) L..:i.ru++ :f.'l:a~m hlca„ i. f) _4c ~) _;:3:Lf%I f.)'ffii.c:~r;+ (34AIIla:l.lf?'i i s6::3[)(%)„ (~J(d I_i.ne :Lt:cam No. :L(%) _~ti":).. _;:3:1.4 (:irr-.+ta:i.{: Ii:i.s'(,tary f'ter~latart sGtlL%)(%)., (%It%) L..:i.t'tts~ :I:{:crm hlca,. :L E)•- 4'ri?9- -;iia.",'.'i I3cacai:.<.:>, G~'t.tla:L:i.ctt'f ::i tan< :,, :> 8>:L:;Cr) llc u±< f%1f1 , . . , . . ,. L..:iru~ :f.'kx:mt hlr.>., 1.[%) _4c?`:)- -4i?(i) 'L't>:Lc_+pl'ttartt:~ ~4G(%J(~]„ F.I(%) L..:i.nr;~ :f.'k;Fmt hha„ :L C)- °4'~)- -4".'S(i, Ma.'•i;t~„PJ(%) ORDER NO. 27::,0E LRTE BILL SECURITY STRTE BRNK R TRUST On this 13th day of November- 2001, ~_ipon motion by Commissioner' Let z, seconded by Commissioner- 6r•iffin, the Co~_irt unanimously approved 6y a vote 4-0-0 to author^ize a late bill and a hand check in the amount of $23.02 payable to Security State Rank and Tr•~ast Company for deposit slips for- the Tax Assessor-/Collector's department. Line Item No. 10-4'x'3-3i0. The Co~_inty R~_iditor^ and the County Tr•easur•er^ ar•e hereby a~_ithor•ized to write a hand check in the amount of $23.02 made payable to Security State Rank and Trust Company. ORDER N0, c73VJ7 LATE RILL FORD MI]TGR CREDIT CGMGANY On this 13th day of November 2Q~01, ~_ipnn motion made by Commissioner Williams, seconded by Commissioner Gr-iffin, the Court unanimously approved by a vote 4-0-0, to a~_ithorize a hand check in the amo~.~nt of b53,'394.45 payable to Ford Motor Credit Corporation for- the first payment on the six new patrol vehicles for the Sheriff°s Depar-tment. The County Auditor^ and the County Treasurer are hereby a~_~thor^ized to write a hand check in the amount of ~53,994.4~ made payable to Ford Motor Credit Corpor^ation. ORDER NO. X7308 RE'P'ROVE RND RCCEF'T MINUTES RND WRIVE RERDING On this the 13th day of Novemb Commissioner Baldwin, seconded unanimously approved 6y a vote and approve the min~_~tes of the A. M., and Monday, October 22nd the Kerr Co~_inty Commissioners' er 2001, upon motion made by 6y Commissioner Lets, the Court 4-0-0, to Waive reading Ti_iesday, October 9th 2001, 9:00 2001, 9:00 R.M., meetings of Court. ORDER NO. 27~Q~'3 EMPLOYEE DIRECT DEPOSIT/COLLEGE SA4INSS FLAN On this the i3th day of November ^cQ~Q~l, ~.~pon motion made by Commissioner- Baldwin, seconded by Commissioner Williams, that the Coi_~rt approved by a vote 3-1, with Commissioner Lets opposing, Rlliance Capital Employee Direct Deposit Section 5~9 College Saving Plan, at no cost to Ker-r- County. ORDER N0. 27310 NAME CHANGES 1=0R PRIVATELY MAIN1"AINED ROADS IN ACCORDANCE WITH 9-1-1 GUIDELINES On this the 13th day of November 2001, upon motion made by Commissioner^ Let z, seconded 6y Commissioner Williams, the Co~_~r•t unanimously approved by a vote of 4-0-0, the name changes for^ privately maintained roads in accordance with 911 g~_~idelines in Precincts '~,.:,, and 4 effective 1^c/28/01 per• the sched~_~le presented by the Road and Cir•idge Depar^tment. EXISTING NAME REQUESTED NRME CHRNGE PRECINCT Cy pr^ess E Simpson Rd E 3 River E Carolyn Rd E :, High Dr• SW Robert E. Lee SW 4 '~` Twin Spr-i ngs Plvd N Twin Springs Rd N F'feiffer• Ln (1432 off Holekamp) N Rbby Ln N 3 2120 (Los Manzanos-Shelton Ranch) Noel Rd W 4 2091 (Los Manzanos-Shelton Ranch) Jose Rd W 4 206E (Los Manzanos-Shelton Ranch) Sara Saphronia W 4 2081 (Los Manzanos-Shelton Ranch) Lake Manzanos W 4 2059 iLos Manzanos-Shelton Ranch} Rosa Rd W 4 ORDER IVO. `7511 ASSET CAF'ITALIZRTION POLICY On this the 15th day of Navember^ 2@01, ~.ipon motion made by Commissioner Let z, seconded 6y Commissioner Griffin, the Co~_irt unania~ously approved by a vote of 4-0-0, to accept Asset Capitalization Policy as presented by the Ker^r Co~_~nty A~_iditor•. ORDER N0. 2731 FIllOF'T c02~~ RETIREMENT ADCR PLRN On this the 13th day of November :_~01, upon motion made by Commissioner Let z, seconded by Commissioner Paldwin, the Co~_irt unanimously approved by a vote of 4-0-0, to adopt c~ac Retirement RDCR Plan. ORDER NU. 27313 NEW FEE STRUCTURE RND LERSE AGREENENT FOR HILL COUNTRY YOl1TH EXHIPITION CENTER On this the 13th dray of November- 2001, upon motion made by Commissioner Let z, seconded by Commissioner Wiliiams,the Co~_irt unanimously approved by a vote of 4-0-0, the new proposed rates for^ the Exhibit Center^, Option 2, as amended, effective tomorrow, November 14th, 2001 and also the new lease agreement for• Hill Country Yo~_~th Exhibition Center, with the understanding that any contract that~s signed or retur^ned with a postmar^k prior^ to November 14th will fall under the old rates. Anything after that date will fall under the new rates. f7RDER N0. X7314 PILL PLANKENSHIF', L?UORUM ARCHITECTS ESTIMRTES,DRRWIN6,RND RELATED DOL'UMENTRTIONS FOR HCYEC On this the 13th day of November- GOQii, upon motion made by Commissioner Williams, seconded by Let z, the Co~_ir•t approved by a vote of 3-1, with Commissioner Paldwin opposing, to a~_~thorize up to an additional 87,@00.0 to be taken from Nondepar•tmental Contingency funds for additional services as may be r•eq~_iired to provide cost estimates and drawings and related documentation. ORDER NO. 2731 REVISED KERR COUNTY WRTER CONSERVRTION PROGRAM On this the 13th day of November^ :041, ~_ipon motion made 6y Commissioner Williams, seconded 6y Commissioner Griffin, the Co~_~rt unanimously approved by a vote of 4-0-0, to adopt the Ker^r^ County Water Conservation F'r^ogram as presented. ORDER NO. 27316 F'ROCLRMATION DECLRRIN6 NOVEMBER 26-30 ~. FLOOD RWRRENESS WEEK IN KERB COUNTY On this the 13th day of November 2001, upon motion made by Commissioner' Baldwin, seconded by Commissioner' Letx, the Court unanimously approved by a vote of 4-0-0, to adopt the pr^oclamation declar^ing November 26 thro~_igh November' 30, year 2001, as Flood Awareness Wee4< for Kerr' Co~_inty. ORDER N0. 2717 CRSTING KERR COUNTY VOTES FOR RORRD OF DIRECTORS KERR CENTRAL RGGRRISRL DISTRICT On this the lUth day of November 2001, ~_ipon motion made by Commissioner Williams, seconded 6y Commissioner Baldwin, the Coi_irt unanimously approved 6y a vote of 4-0-0, that N.er-r Co~_~nty cast all 80E votes for^ F'ai_ila Rector for member- of the Poard of Director^s of the Kerr Central Rppr^aisal District. ORDER N0. 27318 RE'P'ROVE AND RCCEF'T MONTHLY REPORTS On this the 13th day of November^ 2@@i, upon motion made by Commissioner' Letz, seconded by Commissioner Griffin, the Court unanimously approved by a vote of 4-@-@, to accept the following r•epar^ts and direct that they be filed with the County Clerk for future a~.~dit: Jannett F'ieper^, County Clerk General-@ctober c@@i Trust-October 2@@1 W.R. Hierhol~er, Sheriff Civil Repast-October 2@@1 Dawn Wright - J.P. #2 October 2@@1 Robert Tench - J.P. #3 ~' October 2@@1 Williams Ragsdale - J. F'. #4 October x@01 County Extension Report - October' 2@@1