1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 Ii 18 19 20 21 ~~ 23 24 25 KERR COUNTY COMMISSIONERS COURT Special Session Monday, November 26, 2001 6:30 p.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas PRESENT: FREDERICK L. HENNEKE, Kerr County Judge H.A. "BUSTER" BALDWIN, Commissioner Pct. 1 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 LARRY GRIFFIN, Commissioner Pct. 4 ~, 1 I N D E X November 26, 2001 2 PAGE --- Commissioners Comments 3 3 1. 1 Pay Bills 7 a~31~ 4 1.2 Budget Amendments 'a'1~ja0~ `a,1~\ ~ oZ-13~- g 1.3 Late Bills a~3a3 , ~.~3~~, a13~, a~3Z~ ,~3a~ 11 5 1.4 Approve and Accept Monthly Reports 15a,,--aa 6 2.1 Execution of Texas Workforce Commission Child Care Local Initiative Agreement 15~T3& 1 7 2.2 Joint Resolution for NADIN interface for 8 weather station at airport 17x'733' 9 2.3 PxeseriLation by Shaun Branham regarding Kerr County web site 21~~s~ ~ 10 2.9 PUBLIC HEARING - Proposed order requiring ' 11 registration of dangerous wild animals in unincorporated areas of Kerr County 29~~~'u' 12 ~ 2.5 Adopt order requiring registration of dangerous a~331 13 wild animals in unincorporated areas of county 33 g'73& 19 2.6 Preliminary plat, Holcomb Ranch in Precinct 4 40 x'133' 15 2.7 Consider name changes for County-maintained roads in accordance with 911 guidelines, speed -j33' 16 limit sign, and set public hearing for same ~" 9 17 2.8 Discuss implementation of road name changes 44~~~vS 18 2.9 Authorize Kerr County Sheriff's Department to participate in interlocal agreement with Texas 19 Department of Public Safety 75`~T~ 20 2.10 Approval of proposed FY 2002 budget for Kerr Emergency 911 Network Board 78 a']3;3C~ 21 2.11 Clarification/approval of mileage payment to 22 officials and employees 92~j~j'] 23 2.12 Scheduling workshop on health insurance options 97a~~ 24 --- Adjourned 99 ~ --- Reporter's certificate 100 25 1 3 4 5 h 7 8 9 10 11 12 13 14 15 15 17 18 ly 20 21 22 23 24 25 3 On Monday, November 25, 2001, at 6:30 p.m., a special meeting of the Kerr County Commissioners Court was held in the Commissioners Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S JUllGE HENNEKE: It is 6:3U on Monday, November 26th, Year 2001, and we'll call to order this regular special session of the Kerr County Commissioners Court. Commissioner Williams, you have the honors this evening. COMMISSIONER WILLIAMS: Will you please join me in a word of prayer and the pledge of allegiance? (Prayer and pledge of allegiance.) JUUGE HENNEKE: Thank you, Commissioner. At this time, any citizen wishing to address the Court on an item not listed on the regular agenda may come forth and do so. Is there any citizen who would like to address the Court on an item not listed on the regular agenda? Once again, is there any citizen who'd like to address the Court on an item not listed on the regular agenda? Seeing none, we'll proceed with Commissioners' comments, and start with Commissioner Williams. COMMISSIONER WILLIAMS: Only one quickie, Judge. I just wanted to say congratulations to Kaitlin Beth 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ?~ Zl ~~ Lj 24 z5 McKinney, daughter of Reverend and Mrs. Mack McKinney of Center Point. She's been selected as a finalist in the Preteen Texas Scholarship Recognition Program which just took place in Houston. This is an invitation-only type deal, and scholarship recognition events involve young ladies 7 to 12 years old based on several things which I think are interesting; that are school academic records, awards, and honors, one, and/or their participation in outside activities, and state finalists are evaluated for their academic achievement, volunteer service to church and community, school honors and activities, development of personal skills and abilities and general knowledge, communicative ability, and acknowledgement of accomplishments. I think that's wonderful. I give her our congratulations. DODGE HENNEKE: Very good. Jonathan? COMM1SS10NER LETZ: Only one comment. I'd just like to publicly thank the Road and Bridge Department for the great work they did during the recent floods. I had in my precinct three or four people who called me or stopped me and thanked me for the quick response from the county. I passed that on to Leonard, and I just think there's a lot to be said for those guys who put in long, long hours those nights; they were up pretty much all night, and thank you. 'c'hat's it. 5 1 2 3 9 5 6 7 8 9 10 11 12 13 19 15 15 17 18 19 20 21 22 23 24 25 COMMISSIONER GRIFFIN: Let me echo that. You stole my -- stole my line, because I had the sam e thing happen . Several constituents called just to say how quickly the de partment responded and -- and did what had to be done, and it was super. It was -- and it happened not once, but twice. I mean, it was two consecutive days and nights that here were problems, and Road and Bridge rea lly responded well. JUDGE HENNEKE: Great. Buster? COMMISSIONER BALDWIN: Yes, sir. I don't have a Football report -- or Tivy football report, but we got a great basketball team. Preseason, ranked number 8 in the state, and they're playing well; a lot of fun to go watch. We probably do need to pray Eor the -- pray that Tennessee beats Florida so Texas can get thrown into the state -- into the national championship. Are you going to talk about courthouse lighting? COMMISSIONER WILLIAMS: Am I? CUMM155IONER BALDWIN: Somebody. Remind us -- COMMISSIONER WILLIAMS: Go right ahead. COMMISSIONER BALDWIN: December the 1st is the courthouse lighting ceremony, and I think it will be a ceremony -- is that when Santa Claus comes? COMMISSIONER WILLIAMS: Well, that's the 6 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 L 'J 21 ?2 23 24 25 whole parade, and the downtown merchants are Yiavinq a parade at this time in conjunction with first time of -- and then Norwest Bank -- or bank -- whatever bank. COMMISSIONER LETZ: Wells Fargo. COMMISSIONER WILLIAMS: Wells Fargo IIank is doing its annual Christmas program in conjunction with that. COMMISSIONER BALDWIN: Cool. December -- December 1. That's this coming Saturday. COMMISSIONER WILLIAMS: Mm-hmm. Fun night in the old town. COMMISSIONER BALDWIN: Yeah. COMMISSIONER WILLIAMS: I have one other, Judge, if I might before you take over. I see Butt-Holdsw°orth Library and Antonio Martinez there in the audience tonight, and that reminded me that at our last Library Board advisory meeting -- Advisory Board meeting, Antonio advised the Board that there is one position on that board available, and if Kerr County Commissioners Court would like to make some suggestions for filling that, I think that would be welcome. COMMISSIONER LETZ: Judge, if I can make one more comment, talking about Christmas lighting reminded me of Christmas in Comfort this past weekend and those that attended. Tremendous turnout again, probably close to 15,000 people, and the -- I'll note the Kerr County float 7 1 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 was spectacular. All of our queens and princesses and little Miss Kerr County did a very good job and waved to the whole crowd. JUDGE HENNEKE: Well, I enjoyed the Christmas in Comfort, myself. Did a little Christmas shopping, and it was a nice day to be out, and I enjoyed that. And the festivities this coming Saturday here at our Kerr County Courthouse, the parade starts at 5:30, with the lighting ceremony and entertainment here at the courthouse at 6:30, so we look forward to everyone's attendance. I would remind people once again that our second meeting in December will be on December 21st, as opposed to December 24th, which would have been the regularly scheduled day. That is a Friday, and we'll kick off here at 9 o'clock in the morning on that day. MS. SOVIL: The agenda has to be posted on Tuesday, so you have to move up the -- JUDGE HENNEKE: Right. We'll have to move all the agenda item deadlines up significantly that week so we can accomplish the statutory 72-hour posting, so everybody just keep that in mind. That's all I have for today. Let's move into the approval agenda. Do we have some bills to pay, Mr, Auditor? Anyone Have any questions or comments regarding the bills? COMMISSIONER BALDWIN: I move we pay the 8 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 bills. COMMISSIONER WILLIAMS: Second. COMMISSIONER GRIFFIN: Second -- third. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Commissioners Court authorize payment of the bills as presented and recommended by our Auditor. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget amendments. The first budget amendment we have for consideration is from the 216th Adult Probation Department. MR. TOMLINSON: Yes. We've had some donations to the community service work program from businesses or nonprofit organizations in the community, and in order to spend those for that project, I'm asking tkie Court to increase the budget by the amount of the donations, $1,065. COMMISSIONER BALDWIN: So moved. MR. TOMLINSON: To purchase some equipment. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2 "' 23 24 25 9 Baldwin, second by Commissioner Letz, that the Court_ approve Budget Amendment Request Number 1 for the 216th Adult Probation, which increases the equipment line item for that department by the amount of $1,065, representing donations received. Any further questions or comments? If not, all in favor -- COMMZSSIONER BALDWIN: That's a nice change. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Request Number 2 is for the Constable of Precinct Number 2. MR. TOMLINSON: Yes. This request is to transfer $135 from his Telephone line item to Bonds, and it's to pay a three-year bond for the constable. COMMISSIONER WILLIAMS: So moved. COMMISSIONER GRIFFIN: Second, JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 2 for Constable, Precinct 2. Any further questions or comments? If not, all in favor, raise your right hand. 10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 77 18 19 20 21 t2 23 24 25 (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Do we have any late bills, Tommy? MR. TOMLINSON: I have -- I have one more budget amendment that I didn't give you a copy of, and in the budget process, we -- the Court approved the sale of -- of a bond -- or the -- not the bond, but the C.O. for the radio program. We -- we budgeted the -- the sinking funds or the funds for the sinking fund, but we didn't budget to spend the proceeds of the bond. (Laughter.) JUDGE HENNEKE: Pretty neat trick there. MR. TOMLINSON: So we have -- we have the money, and we just don't have the -- that amount in the budget. And it's -- it's Tor -- the proceeds was $979,110. COMMISSIONER GRIFFIN: So we need -- COMMISSIONER WILLIAMS: Budget amendment? MR. TOMLINSON: We need to increase the budget by the amount of the proceeds of the bond. JUDGE HENNEKE: Okay. Where would that go? What line item would we be increasing? MR. TOMLINSON: It will be in Fund 70. It will be Line Item 70-575-555. 1 2 3 4 5 5 7 8 9 10 ll 12 13 14 15 16 17 18 19 20 Gl ~~ 23 29 25 11 JUDGE HENNEKE: Okay. COMMISSIONER WILLIAMS: So moved. CUMMISSlUNER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court increase Line Item 70-675-565 by the amount of $979,110, representing the sale of Certificates of Obligation for the Sheriff's Department radio project. Questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUUGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: I have late bills. The first one, 1 need a hand check for. It's to the Bank of New York for $935; it's for the administrative fee of the contractual obligation that we just mentioned for the radio equipment project. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve the late bill and authorize issuance of a hand check to the Bank of New York in the amount of $435 as the administrative fee on the Certificate of Obligations. Any further questions or 12 i 3 4 5 H 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 zs 24 25 comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUllGE HENNEKE: Motion carries. Do we have any more? MR. '1'OMLINSON: Yes. The next one is to the Renaissance Hotel. It's for $395 for lodging for Vital Statistics Conference for the County Clerk and a -- and an employee. Ms. RIEYER: Requesting a hand check. MR. TOMLINSON: And we need a hand check. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court app rove the late bill and authorize issuance of a hand check to the Renaissance Hotel -- Renaissance Hotel in the amount of $395 for lodging for the County Clerk and deputy at a Vital Statistics Seminar. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. 13 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 2S MR.. TUMLINSUN: The nest one I need a hand check for also. It's to the V.G. Young Institute of County Government for $210 for seminar registration for the County Treasurer. COMMISSIONER W1LLlAMS: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court approve a late bill and authorize issuance of a hand check to the V.G. Young Institute of County Government in the amount of $~10 for registration fee for the County Treasurer. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Okay. The next one I have -- need a hand check for also; it's payable to the Arizona Supreme Court for $150. It's for registration for a conference for Judge Ables. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 14 late bill and authorize issuance of a hand check to the Arizona Supreme Court in the amount of $150 as payment for conference registration for Judge Ables. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: Okay. The last one that I need a hand check for also is to Ford Motor Credit for $53,649.96. It's for the second payment on the lease vehicles for the Sheriff's Office. COMMISSIONER BALUWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court authorize late bill and -- approve a late bill and authorize a hand check payable to Ford Motor Credit Corporation in the amount of $53,649.46 as a second payment on leased vehicles for the Sheriff's Department. Any further questions or -- any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ly 20 21 22 2J 24 2S JUUGE HENNEKE: Motion carries. MR. TOMLINSON: Okay. JUDGE HENNEKE: Thank you. At this time, I would entertain a motion to approve and accept the monthly reports as presented. COMMISSIONER BALDWIN: So moved. CUMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve and accept the monthly reports as presented. Any further questions or comments'? if not, all in favor, raise your right hand. ('i'he motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. All right. Having disposed of the important preliminaries, let's move into the consideration agenda. First item for consideration is Item Number 1, consider and discuss the approval and execution of Texas Workforce Commission Child Care Local Initiative Agreement. Brenda Chapman. MR. CHAPMAN: Okay. Want to come up? JUDGE HENNEKE: And Sharon. MR. CHAPMAN: Good evening. It's renewal time again. Last year, we did not really have to use much 16 1 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 20 ^1 ^2 23 24 25 of the money in this -- in this fund last year. Z'hey were able to fund it directly out of the Bexar County -- out of the total amount. This year, we anticipate having to really use this account. Luckily, this year the contracting went very smoothly as far as dealing with them. They called -- contacted us once and wanted to make some changes. We told them no, and they came back and then changed it. So, this is -- we are agreeing with this and are really pleased that they came back with this only the second time, and not having to go back over and back and forth again, like we have had to do in the past. So, we recommend -- Sharon's looked at it, we both looked at it -- that it be approved. Any questions or -- COMMISSIONER WILLIAMS: $99,000? MS. WADE: That's our share. MR. CHAPMAN: That's our part. JUDGE HENNEKE: Any questions or comments? MR. CHAPMAN: And we already have raised, in that account, about $42,000 to $45,000 already in that account. COMMISSIONER WILLIAMS: I would move the approval of the Texas Workforce Commission Child Care Local Initiative Agreement between Alamo Workforce and Kerr County, and authorize County Judge to sign same. COMMISSIONER GRIFFIN: Second. 17 1 2 3 4 5 6 7 8 9 10 11 1~ 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court approve the Texas Workforce Commission Child Care Local Initiative Agreement between Alamo Workforce Development and Kerr County and authorize County Judge to sign the same. Any questions or comments? All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. CHAPMAN: Thank you. I would like to say to Judge Henneke thank you for helping us out at the judge's meeting and keeping us -- getting those percentages down here for us. JUDGE HENNEKE: We're trying. Thank you very much. MR. CHAPMAN: We appreciate it. Thank you. MS. WADE: Thanks a lot. JUDGE HENNEKE: Next item for consideration is to consider and discuss approval of joint resolution for NADIN interface for weather station at the airport. Megan? This is yours. MS. CAFFALL: The -- excuse me. The airport's been included in the federal grant to upgrade our 18 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 weather station at the airport to include a National Aerospace Data Interchange Network interface for our weather reporting at the airport. This NADIN, as it's abbreviated to, would allow the weather data collected from our weather observation station at the airport to be linked directly with the National Weather Service for use in their forecasts. It would bring Kerrville into the national and international weather picture. The NADIN connection would also provide an opportunity for pilots using our airport to get weather briefings from anywhere in the world, which would also enhance the airport's ability to attract corporate and also Part 135 scheduled air traffic. The cost of the NADIN interface is $6,500. The airport's share will be $1,625. The grant match expense and operating expenses are included in this year's budget under the match for routine airport maintenance projects. JODGE HENNEKE: Does anyone have any questions or comments? COMMISSIONER WILLIAMS: I just have a question of Megan. Have you gotten a response from Time-Warner Communications to your suggestion that they pick up the operational cost? MS. CAFFALL: I've been visiting with them. I haven't touched back -- I tried today, after the holiday, and wasn't able to get ahold of Ms. Ivans. I'm also talking 19 1 2 ,--~ 3 4 5 ti 7 8 9 10 11 12 13 .-.. 14 15 16 17 18 19 20 21 22 23 24 .-~ 25 to a couple other groups, but the cable company is kind of a logical person to partner with us on this. The airport has spent almost $80,000 on this weather station that we have there, and we can get a grant for this additional equipment, but partnership with the cable company would be -- would be nice, because this will feed directly into the weather channel, and all our weather forecasting that you see on TV. There's also other entities that look at using Kerrville weather, so it's -- it is an operating expense that airports do pick up. It's something that, if all else fails -- we will be getting the grant documents. This resolution is just to tell TexDOT that we want to be included in this grant. We'll be getting the grant documents in February or March, so I'm hoping between now and then I can find another source. Because, quite frankly, I think this is something that the community could share in with the airport that everyone would benefit from. So, if I can, I will. COMMISSIONER WILLIAMS: Thank you. COMMISSIONER GRIFFIN: Let me just add that a -- a community -- this really puts Kerrville on the weather map, no pun intended. It -- it means that if you go online and -- and to "weather.com" and punch in 78028, you're going to get real Kerrville weather now, not Junction weather. COMMISSIONER LETZ: Not Junction weather. COMMISSIONER GRIFFIN: And it really makes a 30 I 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 L1 2~ 23 24 25 difference to the flying community, but it's also, I think, of use to the entire community. So I look at it as a community service thinq, too. {Discussion off the record.) COMMISSIONER LETZ: I move we -- COMMISSIONER GRIFFIN: I'll -- go ahead. COMMISSIONER LETZ: Okay. I make a motion we approve the resolution for the NADIN interface for weather station at the airport. COMMISSIONER GRIFFIN: And authorize the County Judge to sign same. COMMISSIONER LETZ: And authorize the County Judge to sign same. COMMISSIONER GRIFFIN: I'll second that. DODGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve the joint resolution for NADIN interface for weather station at -- for airport and authorize County Judge to sign same. Any questions or comments? COMMISSIONER LETZ: We also maybe should add that the matchinq grant is in the current airport budget. DODGE HENNEKE: And that the matching grant is in the current airport budget. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) 21 1 J 3 4 S 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MS. CAFFALL: Thank you. JUDGE HENNEKE: Next item is Item Number 3, consider and discuss presentation by Shaun Branham regarding the Kerr County web site. This is a good day; we're glad to see this, and even more happy to see it on our computer screens. So, Shaun, tell us a little bit about it. MR. BRANHAM: Well, first off, I would like to mention the web address. It's "www.kerrcounty.org." And we're real excited that Kerr County's finally making the migration over to e-government. And within the web site, you'll find subjects such as contact information, including the addresses, phone numbers, hours of operation, forms that you can download to fill out online and then print off, to save you some time there at respective offices filling out forms and applications. Different county events, such as y'a11 mentioned earlier about the lighting of the courthouse on the 1st, and I believe that's already up on the web site. Information about stuff like that. And there's just, basically, the stuff that you see a lot on other county web sites, but since we develop our own, we have the leisure to add and remove, as we please, any kind of information so that we can keep it timely and updated to current events. 2z 1 3 4 5 5 7 8 9 10 11 12 13 14 15 16 1/ 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Good. COMMISSIONER GRIFFIN: I'd like to add, too -- and Shaun's done a great job on getting us off the ground on this -- I've been through the whole site several times, and it looks good. Web sites generally are as good as the users insist and want them to be, so it really is incumbent upon all of us at the courthouse and county government, as well as the citizens out there that we are really trying to serve with it, to let us know what they would like to see. And we'll keep pushing -- the idea is to keep pushing, and we'll push Shaun as hard as we can and the equipment as hard as we can to get the best that we can get available. MR. BRANHAM: Exactly. COMMISSIONER GRIFFIN: But that requires input, and requires constructive input. And if there's something that we don't like there, we need to let Shaun know that as well, and we can kick it around and decide if we want to remove something, but it's mostly figuring out what you really want to see there, and making sure that Shaun finds out and that there's a technical -- he's got to evaluate whether there's a technical way -- MR. BRANHAM: Right. COMMISSIONER GRIFFIN: -- to get particular data on there. We'd like to have everything, obviously, but 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 23 there's got to be a technical evaluation done, and then he's got to go through the -- the actual steps of building web pages and so on. But we're off to a great start, Shaun. I appreciate it. COMMISSIONER LETZ: Larry, is there -- or Shaun or somebody -- DODGE HENNEKE: Don't look at me. COMMISSIONER LETZ: It seems -- we obviously want to do just what you said and get -- make the web site usable, but is there -- do we need to -- or does the Court need to get involved with what's on there, or we just let anything go on there? I mean, it is representing the County. COMMISSIONER GRIFFIN: Yeah. I think that the short answer is that -- that anything that's public information, obviously, can go on there if we can get it there. We can't get all the public information there. If -- if there is a question -- and I think Shaun's already done some of this -- is that if there is a question about whether we would like to have something on there from the Commissioners Court point of view, for example, that that primarily -- input's going to come from us, or from the Clerk's Office or Tax Assessor or whoever. And that's the reason we need to be engaged in that. That's what I'm saying; we really need to be engaged in that process. We 1 3 4 5 6 7 8 5 10 11 12 13 14 1S 16 17 18 19 2Q 21 22 23 29 25 24 deal with very little that's not public information. COMMISSIONER LETZ: Right. CUMMISSIUNER GRIFFIN: So we have the luxury of not having to be too critical, but there may just be some things on there that we think are more important than others, and that's what we -- we need to prioritize what would get onto the web site quickest. COMMISSIONER LETZ: Right. COMMISSIONER GR1Fr'1N: 1 think the short answer to your question is, we probably don't have a problem in that area, but we all ought to monitor it just to make sure we don't. COMMISSIUNER LETZ: Can you get too big? COMMISSIONER GRIFFIN: Well, we can -- we can bog the machine down, I guess, at some point, yeah, sure. But -- but as long as you keep -- as you can keep the pages simple enough that they -- the load times are not too bad -- MR. BRANHAM: Right. COMMISSIONER GRIFFIN: -- the only thing that limits you, really, is how much can you store on our computer, and that would take a lot to overload that. So, we're in -- we're in pretty good shape. And, yeah, if -- but Shaun will be the first judge of that, and he'll tell us if it's -- if we're approaching the limit. Either it affects speed, or the fact that we may be corrupting some 25 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 11 18 19 20 '1 22 23 24 25 files because they can't get loaded properly and so on. He'll be our judge on that. But we really need to evaluate what priority we want to see on there. When I say "we," I mean everybody. Not just -- not just the Commissioners Court, but Commissioners Court, the courthouse, everybody in the courthouse and our other offices, and the public at large. COMMISSIONER WILLIAMS: Following up on Commissioner Letz' question, Larry, is there a process by which we get -- we suggest items to be placed on the -- or we just direct a memo to Shaun'? COMMISSIONER GRIFFIN: Yes. COMMISSIONER WILLIAMS: Or through you? COMMISSIONER GRIFFIN: I would say direct it to Shaun, and he's going to get with whoever -- whichever office is involved, and if -- if he wants my help, he'll ask for it. He probably won't need it. But we can kick around some various ways, sometimes technically, of doing something which may make it operate taster, easier, better. But most of the time, if it's something that somebody would like to see, Shaun's going to make that first evaluation of what it would take to get it. COMMISSIONER WILLIAMS: Okay. COMMISSIONER GRIFFIN: And is it something that changes often? See, there's also -- without going into 26 1 2 3 4 5 6 7 8 9 10 11 12 13 ~_ 14 15 16 17 18 19 2G 21 L 2 23 24 ~-. 25 too much detail, he's got to sort of evaluate, is it that changes never, but it's a good piece of information, you may put off on a page and just leave it there. MR. BRANHAM: Right. COMMISSIONER GRIFFIN: And that's no problem. But something that has to be updated every day takes his time, or somebody's time, to get the data input so that it can be changed, so there's those kind of questions that you have to work every day. COMMISSIONER LETZ: And one thing that's -- I'll send you a memo on it, but I found real useful during the rains -- I know U.G.R.A. has it on theirs -- is the flood gauges up and down the river. On a realtime basis, you can find out -- you can go on right now and you can find out what the river flow is up at Shoemaker Crossing, down at Comfort, everything else, and it really is pretty interesting to find out real quickly where we're about to have problems. I think it's one of the ways that Road and Bridge was able to stay on top of the flooding, 'cause they were using that, I know, during the -- I mean, they knew exactly the levels all over the county continuously. COMMISSIONER GRIFFIN: And, certainly, we can -- it may just be that the suggestion there is that we z~ 1 2 3 4 J E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~2 23 24 25 link -- have a link directly off of our home page, for example. COMMISSIONER COMMISSIONER COMMISSIONER COMMISSIONER has it, we don't have to du COMMISSIONER COMMISSIONER LE'PZ: To -- GRIFFIN: Directly to that site. LETZ: night. GRIFFIN: If U.G.R.A. already plicate it. LETZ: The U.S.G.S. site. WILLIAMS: That's good information. COMMISSIONER GRIFFIN: And those are the kind of things, if you find a good link -- for example, people are always asking about, "What does the law say?" We can put you a link on there that goes right to the statute, right in the r_omputer in Austin. 1t's up-to-date, it's got all of the latest stuff in it, and people that are really interested in reading what the law says can go right to it. COMMISSIONER LETZ: I think -- COMMISSIONER GRIFFIN: llon't have to be a lawyer to do that. COMMISSIONER LETZ: I think the links are probably one of the most useful things that we can develop. COMMISSIONER GRIFFIN: Yes. MR. BRANHAM: They are. COMMISSIONER GP.IFFIN: And, again, that's 28 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 something we can suggest. We can all make suggestions on good sites that we know of that may be of use to Kerr County citizens. JUDGE HENNEKE: Excellent. Any other questions or comments? COMMISSIONER GRIFFIN: Would you repeat the -- let's repeat the ORL one more time. MR. BRANHAM: Its "www.kerrcounty.org," o-r-g. COMMISSIONER GRIFFIN: Get the word around to everybody that it's there, and -- and please check it out. JUDGE HENNEKE: Okay. Thanks a lot, Shaun. At this time, we're going to have a public hearing on the proposed order requiring the registration of dangerous wild animals in the unincorporated areas of Kerr County. This public hearing is technically not a requirement of the statute that authorizes -- or requires us to enact this order, but we thought it would be -- it was prudent, in the best interests of the county, to give people an opportunity to come before us and address us on the issue of this registration of dangerous wild animals, since it is a -- a new mandate from the State Legislature. So, at this time, will we recess the Kerr County Commissioners Court meeting and open the public hearing. 29 1 2 3 4 5 6 7 R 9 10 11 12 13 19 1S 16 11 18 19 20 21 22 23 24 25 (The regular Commissioners Court meeting was closed at 7 p.m., and a public hearing was held in open court, as follows:) P U B L I C H E A R I N G JUDGE HENNEKE: Is there anyone in the audience who would like to address the Court on the proposed order requiring the registration of dangerous wild animals in the unincorporated areas of Kerr County? Yes, ma'am. Come forward, identify yourself, and tell us what you need. MS. LEITNER: Yes. My name is Anke Leitner, and basically what I would like to know is what kind of regulations the County would require, if they are similar to the state regulations, what we already have if somebody does have a wild animal, or if they going to be different, if there are going to be additional regulations, or how it's going to be proceeded. JUDGE HENNEKE: Mr. Allen? MR. ALLEN: The State's not going to reyulaLe them any more; it's going to be the Animal Control Department of the county or the Sheriff's Department. MS. LEITNER: Okay. MR. ALLEN: And which, in our case, it will be the Animal Control Department, so the State's not going to regulate it. The only thing they're going to do is provide us with the forms to register them. MS. LEITNER: Mm-hmm. 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. ALLEN: And enclosure sizes, and that's all. It will be up to us and you, as an animal owner, to fill out the application for registration, and then we'll go out and inspect your premises. MS. LEITNER: Okay. MR. ALLEN: And then if you pass, then you pay a $50 fee, if that's what we set, and it will be good for a year. MS. LEITNER: And those regulations, are they going to be the same as the State required? Because the cage we have for ours is according to the -- to the State for that particular animal. Because different wild animals require different regulations. Like, for example, let's say a lion, who does climb, or a cougar, who does climb, or a leopard, who does climb, needs a roof over. A tiger, for example, who does not climb, the State used to require a certain height of fence, and barbed wire on top of it facing inwards to the cage. How are those regulations going to be -- MR. ALLEN: We don't have the pen sizes. We don't have the enclosure sizes. MS. LEITNER: Enclosure sizes, actually, by the State was very little. I would say it was maybe, I think, 10-by-15 or something like that. What it -- in my personal opinion, it is not sufficient for an animal like 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 31 that. So the size, I really don't have a problem. What I'm trying to find out is if the regulations are going to be the same as the State's were, or if there's going to be any additional regulations. MR. ALLEN: I don't believe it will be additional. It will just be new regulations. MS. LEITNER: Okay. And what else is going to be required for that? What -- what does the individual have to do? MR. ALLEN: You have to fill out an application for registration. MS. LEITNER: Mm-hmm. MR. ALLEN: And come up with the requirements, which I don't have your -- the pen enclosure sizes. MS. LEITNER: Okay. That's the only -- that's the only requirement? Or are there any additional requirements? Because I know -- MR. ALLEN: I've got a list right here you could read. MS. LEITNER: Okay. Because what it used to be, used to -- like, you had to have a vet who sponsored you for the first year. MR. ALLEN: You do. MS. LEITNER: I mean, I already passed that 32 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2i 24 25 stage, because our tiger, she is going on to eight years right now. So, what about that? I mean, she is an older animal, so do I still have to have a veterinarian who sponsors me? MR. ALLEN: You still -- MS. LEITNER: Or did I pass that stage? MR. ALLEN: You still have to have -- on your application, you're going to have your veterinarian sign off on it. MS. LEITNER: Okay. On the cage? MR. ALLEN: On your application. MS. LEITNER: Okay. Okay. The vet that we used to use before, he does not practice no more. Because I know back then, the State only required that for one year. And I -- I do have regular check-ups on her and stuff like that, so -- MR. ALLEN: If I'm not mistaken, your registration is going to be -- going to be good for one year. MS. LEITNER: That's correct. That's correct, yeah. And 1 just had the vet sign that he did see the cage, that it's sufficient for the animal, especially size-wise, and that was it. MR. ALLEN: Well, it's going to be similar to that. 33 1 2 3 9 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MS. LEITNER: Okay. That's actually all I wanted to know. JUDGE HENNEKE: Okay. Thank you. MS. LEITNER: Thank you. JUDGE HENNEKE: Is there anyone that would like to address us on the issue of registration of dangerous wild animals? (NO response.) JUDGE HENNEKE: One more time, is there anyone else who would like to address the Court on the issue of dangerous wild animals? Seeing none, I'll close the public hearing, and we will reconvene the meeting of the Kerr County Commissioners Court. (The public hearing was concluded at 7:05 p.m., and the regular Commissioners Court meeting was reopened.) JUDGE HENNEKE: Next item for consideration is item 2.5, which is consider and discuss adopting order requiring the registration of dangerous wild animals in the unincorporated areas of Kerr County. This is the form of the order that was approved when we met on this issue back in October. I passed out to you all late this afternoon some information which Marc had received, which does provide us with some alternative grandfather clauses, if we're so inclined. Anyone have any comments or questions? 1 1 G 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 ly 20 ~' l 22 23 24 25 34 MR. ALLEN: Judge'? JUDGE HENNEKE: Yes, Marc? MR. ALLEN: One animal we might think about adding to this list would be the wolf. Now, it's not addressed in our county order, and we can add it to this to make sure it's regulated also. There's a lot of people who have wolves and wolf hybrids, and they're just as dangerous as any animal on there. They may look like a domestic dog, and they're all happy and everything, but they can turn on you just like anything -- just like a wild animal. They're not domesticated. COMMISSIONER LETZ: We have -- nevermind. MR. ALLEN: Just one to think about. COMMISSIONER LETZ: My question was really -- I think I've answered it already, but let me just make sure. I mean, I'm really not in favor of the -- the options. I think if you register them, you register them. 1 think everyone, whether you have them now -- but you do need, I think, a grace period to get them registered. And I read the order; they have until June lst, 2002, to get the animal registered. MR. ALLEN: Right. Just need to have it in place by December 1st, one way or the other. Either prohibit them, or we're going to register them. COMMISSIONER LETZ: Right, okay. So it gives I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1/ 18 ly 20 21 22 23 2q 25 35 them a 6-month period to get the animal -- that's what 1 was looking for. I think that's addressed. JUDGE HENNEKE: Any other thoughts or comments? COMMISSIONER WILLIAMS: Mares suggestion regarding adding the wolf is something we ought to consider. COMMISSIONER GRIFFIN: I mean, do we have a number in the county? MR. ALLEN: I couldn't -- I can't tell you any exact numbers right now. I know of one mountain lion. This lady here, I know at one time she lived on Beaver Koad and she had a tiger, and that is -- I think it was about three years ago. MS. LEITNER: Yeah, and she's still there. MR. ALLEN: I didn't know if you moved; I hadn't heard anything of it, so now I know of two animals in the county at this time. JUDGE HENNEKE: What about wolves, though? Are you aware of anyone keeping wolves'? MR. ALLEN: I've had them in the city limits before. And if they say they're a wolf, okay, they're a wolf. I mean, I can't prove any different. You know, you have a lot of people -- a lot of dogs look like wolf hybrids. COMMISSIONER GRIFFIN: Yeah. 36 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. ALLEN: Hut unless you have the blood test, which we're not going to do -- if they're bragging, "Hey, I got a wolf hybrid," hey, it's got to go. You can't have it in the city, so don't go bragging it's a wolf hybrid. That's the way it is. And if it's out in the county and you're going to be bragging that you got a wolf or a wolf hybrid, hey, you got to get it registered now, buddy. You know, it's a safety issue. Those wolves, it just seems like they've always attacked little babies and elderly people. MS. LEITNER: That's correct. COMMISSIONER LETZ: I did a study on it before, and it's -- they're dangerous animals. JUDGE HENNEKE: What's the consensus? Shall we add wolves to the laundry list'? COMMISSIONER WILLIAMS: I would suggest we do. Yeah. I don't have a Won't cost any more. I'll make a motion Second. by Commissioner ems, that the Court COMMISSIONER GRIFFIN: problem with that. COMMISSIONER WILLIAMS: COMMISSIONER GRIFFIN: that we add wolves to the list. COMMISSIONER WILLIAMS: JUDGE HENNEKE: Motion Griffin, second by Commissioner Willi 37 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 L2 23 24 25 amend the proposed order t~ add as one of the list of prohibited animals the category of wolves. Any further questions or comments? COMMISSIONER GRIFFIN: Not prohibited; it's just -- MR. ALLEN: Just be registered. JUDGE HENNEKE: Correct. COMMISSIONER LETZ: Is it wolves or wolves and wolf hybrids? JUDGE HENNEKE: Well, it would be wolves and hybrids. MR. ALLEN: If you read the bottom, it says any hybrid of any of these animals. So -- JUDGE HENNEKE: Any other questions or comments? If not -- COMMISSIONER BALDWIN: I kind of wanted to turn the wolves over to 911, but -- (Laughter.) SHERIFF HIERHOLZER: You already have. COMMISSIONER BALDWIN: They already have them. COMMISSIONER GRIFFIN: The wolves are already after them. JUDGE HENNEKE: All in favor of the amendment, raise your right hand. 38 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 29 25 (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carried. Any other discussion on the order, as amended? COMMISSIONER GRIFFIN: I'll make a motion that we approve the order as amended. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court approve the order requiring the registration of dangerous wild animals in the unincorporated areas of Kerr County as amended. Any further questions or comments? If not -- COMMISSIONER LETZ: I did have a question. It goes back to the -- the question regarding cages, and I didn't see it as I glanced over it. I really haven't had a lot of time to look at this. I glanced over the legislation, the original -- MR. ALLEN: It doesn't have it. COMMISSIONER LETZ: You're going back under the statue as to what the requirements are for cages? MR. ALLEN: I was talking to Mr. Robert Tremble, which he's the attorney for this Federation of Wild Animals, and he was telling me that T.D.H. is going to publicize a list of cage sizes, and it's supposedly going to 39 1 2 3 4 5 F 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 be comparable to what it used to be, so we don't have to come up with the cage sizes. We don't have to go out and decide; it's going to be the State, and you have to comply to the State. COMMISSIONER LETZ: T.D.A. is going to, I guess? MR. ALLEN: T.D.H., yes. COMMISSIONER LETZ: T.D.H. is. COMMISSIONER BALDWIN: Judge, will we have to come back at a later time and adopt that? JUDGE HENNEKE: No. COMMISSIONER BALDWIN: We're adopting the Health and Safety Code when we adopt this order here? JUDGE HENNEKE: That's correct. COMMISSIONER GRIFFIN: I thought those cage sizes were in 822 -- in Chapter 822 of the Health and Safety Code. MR. ALLEN: I don't believe it is, not for the dangerous wild animals. This is completely new for T.D.H. So -- COMMISSIONER LETZ: They were probably -- they may have been in there for other animals. MR. ALLEN: It might have been for other animals, but not for this list here. COMMISSIONER LETZ: Could have been the same 40 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 L S animals, but under a different authority. Okay. BuL Lhat answered my question. JUllGE HENNEKE: Any other questions or comments? If not, all in favor of the motion, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Next item is Item Number 6, consider the approval of preliminary plat of Holcomb Ranch in Precinct 4. Commissioner Griffin? COMMISSIONER GRIFFIN: Franklin? MR. JOHNS`1'ON: It's a small subdivision. It's private roads off of Indian Creek Road, 5-acre subdivision. I think the lots average a little over 11 acres a lot. I think they're putting in a private road, which all they would need was unpaved country lane, but I think they're putting in a paved country lane, last time I talked to them. COMMISSIONER BALDWIN: Mr. Holcomb is back there, if you -- MR. JOHNSTON: Paved country lane, right? MR. HOLCOMB: Yes. MR. JOHNSTON: Yes. COMMISSIONER GRIFFIN: lloes it meet all the 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 requirements? MR. JOHNSTON: Meets all the requirements. COMMISSIONER GRIFFIN: And -- MR. JOHNSTON: The one water crossing, if you recall, they had a preliminary conYerence. 'Phey designed -- had Les Harvey design it, and it was put in that way, concrete with the appropriate number of culverts. And I was out there and looked at it once when they had the sub-base in, and -- COMMISSIONER GRIFFIN: Looks good. MR. JOHNSTON: -- it's ready for preliminary approval. JUDGE HENNEKE: Part of it's in the Ingram ET J, correct? MR. JOHNSTON: Part of it is. I guess you'll be taking that to the Ingram City Council -- MR. HOLCOMB: Yes, sir. MR. JOHNSTON: -- for preliminary. COMMISSIONER GRIFFIN: I'll recommend that we approve the preliminary plat as presented. COMMISSIONER BALDWIN: Second. COMMISSIONER LETZ: Third. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court approve the preliminary plat of Holcomb Ranch in Precinct 4. 42 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 7 is consider name changes for County-maintained roads in accordance with the 911 guidelines, and the speed limit sign, and set public hearing on the same. 't'his is Commissioner Griffin and Commissioner Letz. COMMISSIONER GRIFFIN: 1 know the ones in Precinct 9, that this was -- we discussed this one last time we did these, and we put this one off, and after having spoken with some of the constituents who live there, we worked it back through 911 and Road and Bridge, and we've come up with names as shown, Upper Reservation Road and Lower Reservation Road, which seems to make everybody happy. It's a good compromise and ought to work. COMMISSIONER LETZ: And the one -- the one road that's on here right now is Benson Road to Eugene Road, and change the speed limit sign on Westwood. There are two others that I think would finish up mine in my precinct, but they're not on the list. Can we add them at this point? Can they be added to that list? I think Truby has talked with 911. I'm talking about Comfort Valley. Do you know? 43 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 _0 21 22 23 24 25 Comfort Valley Road? Okay, we'll hold off, just do it next time. COMMISSIONER GRIFFIN: Ukay. Un South Park Road, that one has been coordinated with everybody there and everybody's pleased with it, 'cause they wanted to retain the Cougar theme that goes with some of the other roads out there in Guadalupe Ranch Estates. So, this looks good. JUDGE HENNEKE: Okay. COMMISSIUNEK GRIFFIN: And I'll make a motion that we set the public hearing for January 14th on these changes, at 10 a.m. COMMISSIONER BALDWIN: January 14? COMMISSIONER GRIFFIN: January 14, 10 a.m. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court set a public hearing on the name changes on public roads and the regulatory sign on Westwood in Kerr County for January 14th, Year 2002, at 10 o'clock a.m., in the Commissioners Courtroom, 700 Main, Kerrville, Texas. Any questions or comments? COMMISSIONER LETZ: Question. These are 8U days, right, on these? JUDGE HENNEKE: Correct. COMMISSIONER LETZ: If we added some more on 44 1 3 4 5 5 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 the 10th, could we make Lhat same public hearing? JUDGE HENNEKE: Yes. COMMISSIONER LETZ: I would think we could. Or will you start publishing before that? MS. PIEPER: Road and Bridge does the publishing. COMMISSIONER GRIFFIN: But I think you're right; if we added it on the 10th, we could make the same -- COMMISSIONER LETZ: We could wait, get it all ready, and save the expense if we can get the last two that 1 have -- COMMISSIONER GRIFFIN: Sure. COMMISSIONER LETZ: -- that are not private. Okay. JUDGE HENNEKE: We'll yo ahead and move on this, though. COMMISSIONER LETZ: Move it, and if we can add them, we'll add them. If not, we won't. JUDGE HENNEKE: Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Item Number 8, consider and discuss implementation of Load name changes. 45 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 ~ Commissioner Baldwin. COMMISSIONER BALDWIN: Yes, sir. Recently, on July the 6th of 2001, we changed a couple of road names in my precinct. One was South Monroe Drive. We changed it to Michon Drive South. One was Loma Vista South, and we changed it to Bailey Jo Drive South. We have changed the road signs out there. All emergency services have been contacted and are aware of the road changes. And then a constituent of mine gets a note from the mail carrier -- that is in your packets there, a copy of it's in your packets -- that says, "Mr. Hanson, the Postmaster, has instructed me to send all Michon Drive mail back to the sender. Please change back to Monroe Drive immediately." And I have asked Mr. Hanson to come to this meetinq and to explain to us how this works, and he was kind enough -- 1 understand you just came back from vacation? MR. HANSON: Yes, I -- COMMISSIONER BALDWIN: From a trip somewhere. I appreciate you coming, Mr. Hanson, to our meeting. I don't understand -- obviously, I don't understand how it works, and I was hoping that maybe that Mr. Hanson would shed some light on it so that -- and I've spoken to a couple of you quys about it, and you seem not to understand how it works, either, so maybe Mr. Hanson can shed some light on it. And I also want to say that Mrs. Guerrero from San 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 46 Antonio phoned me just right before we came in here, and we had a very pleasant discussion. She's with the Postal Service out of San Antonio, I guess the central office, maybe. MR. HANSON: District office. COMMISSIONER BALDWIN: District office. And, Mr. Hanson, would you come to the podium, please, and kind of explain -- and hopefully we'll have just some discussion here, some nice, kind, friendly discussion, and so that we can all understand. And I guess my -- my deal in the thing is that I'm an elected official by the constituency out there, and anytime something goes wrong, they come to me. And that's fine. That's my job, and I understand that. But what I want to do is, I want to find what the problem is, as to why they can't receive mail at an address -- at a new road name and address that we've assigned, and what -- what the problem is with it. What can we do to fix the problem? That's all I'm looking for. MR. HANSON: Okay. That's a good question. I think it's in everybody's interests if we get where we can all have one address. Right now, a lot of people have one 911 address and a mailing address. We can make that happen. We can get to that point, but a few things have to happen first. What I need to get is a cross-reference listing. And we're getting closer. I got a listing from the 911 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 people, but I can't use it. It tells me who owns this property and what the new address is. Basically, what it appears to me 911 is doing is saying, "There's a structure there, and this is the address we're giving it." All of our addresses -- our mailing addresses are in a database. It's called an Address Management System, and Mrs. Guerrero works in that office. I have to know what the old address was and what it's being changed to, and I need to have it by carrier route. This is standard. The State put out guidelines for 911 prior to 1990, and as far as I know, virtually every county has provided this or is in the process of providing this to the Postal Service. If I can get that product, I can do it. I can make it happen. I want to do it. It's in everybody's best interests to go ahead and get this done, get them one address. But right here I have a -- as an example, this address is Post Office Box 509, Pecos, Texas. The new address is 135 Taylor Road South. I can't do anything with that, because I don't know what the old address is. I have to have this information in a format I can use, and so far I don't have it. Once I get that, I can get it to Ms. Guerrero and we can get it in the computer, notifications can go out, and then -- then people can start using this address for the mail. But until that happens, until they get a letter with my signature on it, they can't 9s 1 2 3 9 5 5 7 8 9 10 11 12 13 14 15 16 17 1E l~ 2f 2'_ 2: 2: 2 2 change their mailing address. I don't know what it is. 7 don't know what the new addresses are. And you've told me I what the road name changes are, but I don't deliver mail to a road, I deliver mail to a mailbox that has a specific address assigned. I brought, as an example -- when Gillespie County changed the addresses in Tierra Linda, which is in Gillespie County, they put it in my delivery area; they have Kerrville addresses. A letter was put together by Gillespie County. It's a joint customer notification of change of address from Gillespie County 911 and the United States Postal Service. It's signed by the County Judge on one side and signed by the Postmaster on the other side. It's addressed to such-and-such family, Highway Contract Route 5, Box 579-A, and it says, "Your new address is being assigned." It tells them the new address. This makes it official. This way it can be done all at one time; we can give them the 911 address and start using it for the Post Office at the same time. But I really don't know what addresses have been assigned to people; I have no way of knowing. I don't have the information available. And to go into my -- I've got to do two things. 1've got to go in our computer system and change this database, and that notifies every mailer around the i country -- they purchase those address products to update 1 3 4 5 5 7 8 9 10 11 l~ 13 14 15 16 17 18 19 20 21 2~ 23 24 25 49 their mailing list, ber_ause they sort it to carrier route and do things like that with it, so that's a product that I sell to mailers. I've got to get this information in there right. Also, my clerks who sort the mail every day, they're seeing addresses that they have no clue where they are. They don't know where they go. So, once we get that cross-reference in a format that we need, we can do it. There's no reason why we can't do that, but I don't have that yet, and so I can't do it yet. COMMISSIONER BALDWIN: So, if we come along here and we changed up Monroe Drive to Michon Drive, and on the Monroe Drive, Mr. Baldwin's camera shop -- let's say that, just as an example, that Mr. Baldwin was 101 Monroe Drive, and we changed the name to Michon. Wouldn't it still be 101 Michon? MR. HANSON: That depends on what 911 wants to do with it. And in many of the cases, no, the numbers are changing. COMMISSIONER BALDWIN: So, 911 hasn't provided you with numbers? MR. HANSON: They have provided me with something. COMMISSIONER GRIFFIN: Yeah. They may have provided them with the numbers. The problem is -- is that he doesn't have a cross-reference that says 101 Monroe is 50 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 now 106 Michon. And he has to know -- he has to get those cross-referenced somehow to both. He has to have the old mailing address, not -- not the old owner's address. He has to have the old mailing address for that property. I see what you're saying. MR. HANSON: That's exactly what I need. COMMISSIONER GRIFFIN: You have the old address and the new address, so he can change it in the database. MR. HANSON: Yes. And I need that by carrier route, which -- you know, that information is available. Now -- COMMISSIONER BALDWIN: What is a carrier route? MR. HANSON: Sure. We have 32 different routes that deliver mail out of Kerrville. Highway Contract Route 4, 5, and 6, Rural Route 1, Rural Route 2, those sort of things. COMMISSIONER BALDWIN: Okay. MR. HANSON: They need to be in sequence by route, 'cause that's the way we keep our database. That information is available. We normally sell it to the public, but we make it available to 911 free of charge. And I know what 911's doing; they're working off a database made from the tax records, which doesn't help me. That works for 1 2 3 4 5 6 7 8 9 10 11 12 13 ,-- 14 15 15 17 18 19 20 '1 22 23 24 25 51 them, but it -- it doesn't work for me. I need it done off of the database of the old mailing address. COMMISSIONER GRIFFIN: Let me ask a question If we had that to the -- to the tax database that we are using to identify properties? Is there a way to do that? MR. $ANDLIN: Yes, sir. Where we started, as you're aware of, we were working from west to east through the county, and as we were doing that out in the west end of the county, we were coordinating that with the A.M.S. sheets or the check and edit sheets that I'm familiar with. However, when, for instance, this popped up with Michon and Bailey Jo, that was not in an area we were working at the time, and so you remember what we went through. We're going to work the 45-day deal so we can get them their notices out and stuff, and I didn't have the check and edit sheets for Kerrville; we were in kind of a hurry-up mode. I believe it was Tuesday or Wednesday, Ms. Guerrero shipped me eight routes, transmitted them to me. We go by, like y'all know, by the parcel -- what we call the parcel database. And, in many cases, we can look at this lot and determine by who the addressee is on it, and cross it that way. Sometimes it takes a lot of work, because we know who the owner is and 1 2 3 4 5 6 7 8 9 10 11 12 13 14 lb 16 17 18 19 20 21 22 23 24 25 52 it's a rent house, and we don't necessarily know who the renter is, so there's a lot of work to be done there, but we can cross that. It's just that at the time this all happened, we weren't prepared to do that cross-referencing and we didn't have that data available to us at the time. COMMISSIONER GRIFFIN: Right, okay. So, it appears maybe that the Michon/Bailey Jo problem was something -- was created somewhat because we got out of sequence a little bit. MR. SANDLIN: It's a sync problem, synchronization. COMMISSIONER GRIFFIN: You had not coordinated the mailing addresses to the tax data so that now you could cross 911 with mailing address, which is where you need -- where you need to end up with the Postal Service. MR. HANSON: Right, exactly. MR. BALLARD: But the Postal Service, we don't have a -- COMMISSIONER LETZ: Question. Have you received some of them? The addresses, I mean. Are some of the new carrier routes done, or redone? MR. HANSON: No. COMMISSIONER LETZ: He's saying that none of them have been done, but we've changed -- I mean -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2~ 21 22 23 24 25 53 MR. HANSON: Not for the Kerrville delivery area. Maybe -- you've done Mountain Home and Ingram. MR. SANDLIN: That's where we had the information. And, like I say -- COMMISSIONER WILLIAMS: I'd ask that same question. We'd be in a peck of trouble -- the only one we're here about is Michon. COMMISSIONER GRIFFIN: You've got to realize that out in the hinterlands it's a little bit different problem. They're a little bit more straightforward, because the routes are sort of obvious and -- and clear, and I think we did work those in the Hunt area, didn't we, with Hunt Post Office? MR. SANDLIN: We're still going back and picking up the ones'es and twos'es and stuff. COMMISSIONER GRIFFIN: Right. MR. HANSON: I'd love nothing more than to be able to change those addresses when you change them. I get phone calls every day and visits to the office. And I don't like my carriers writing notes like that; those should come from me. Maybe I'd word it a little more diplomatically. What they said basically is true, though. When we get the -- you get those to me, I can get it in the computer system. I have to turn around and teach every one of my clerks -- you know, we'll have to pay them -- every time they get a 1 2 3 4 5 5 7 8 9 10 11 12 13 19 15 16 17 18 19 ~0 21 ~~ 23 24 25 54 new address, a new street name, we pay my clerks' time on the clock to memorize those new addresses. We'll do that. But it takes a little bit of time; I need a little bit of lead time to get the computer set up and get my folks trained on these new addresses. COMMISSIONER WILLIAMS: I guess my question would be to T. more than the Postmaster. If we're having this problem -- and it was brought to our attention, really, by the Monroe Drive change to Michon Drive. And one of the constituents -- that's a street that splits Buster's and my precinct; I think a piece of it is in each of ours. And one gentleman wrote letters to the editor, he wrote letters to Mr. Hanson, and, you know, this thing has been going on now for several months. We changed that a considerable time ago, which my question to you is, when? When will you provide to the Postal Department what it needs to get this problem rectified? MR. SANDLIN: Well, I thought that we had. And, like I said, it was either last Tuesday or Wednesday I got the A.M.S. or the check and edit sheets for that area. Now, that doesn't mean I can drop what we're doing where we're doing it and go work that whole route. I mean, I can, but any time we do that, start that skipping around -- I don't want to get into a helter-skelter mode. COMMISSIONER GRIFFIN: Let me ask a question. 55 1 2 3 4 5 6 7 8 9 10 11 1^ 13 19 15 16 17 18 19 20 21 2~ L 23 24 25 Would the longer-term solution to this be that we don't -- you know, instead of the 45 days which we were trying to -- we tried -- imposed that to try to handle some of this problem and in getting everybody lined up and in the same informational mode. What if -- what if we didn't do anything until the Post Office that's concerned has the proper cross-reference data? If -- in other words, we can make the change, but we just don't do any notification until the Postmaster says, "1'm ready to go with this route." MR. HANSON: Once I get that, it won't take me very long to do it. COMMISSIONER GRIFFIN: Yeah. And so, instead of 45 days, we just do it when it's -- COMMISSIONER BALDWIN: There's this letter that he is showing us from Gillespie County that is signed off by the County and the -- COMMISSIONER GRIFFIN: Postmaster. COMMISSIONER BALDWIN: -- Postmaster. COMMISSIONER GRIFFIN: That may be -- would that create a problem? MR. BALLARD: I wanted to ask a question in pursuit of what you said, and the Postmaster. We're just talking about those areas that have had road name changes, but as we progress into this area, we're changing addresses by number, but not -- we're not changinq names. See, we're 56 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 <<^5 going to be reviewing addresses in terms of numbers, but we're not going to be changing many more names, okay? Now, this -- does this cross-editing -- cross-reference problem carry over to just -- to those areas too? It does, doesn't it? COMMISSIONER GRIFFIN: I can answer that one. MR. HANSON: Yes. MR. BALLARD: Okay. MR. HANSON: It's when number or road name changes happen. MR. BALLARD: So, therefore, the 45-day thing only addresses the name change areas, but we still have the cross-editing concern with any address change. COMMISSIONER GRIFFIN: But we solve -- it would seem to me that we solve a big portion of this problem if we don't do -- if we don't officially change anything. We don't change -- I mean, we change it as far as the order; we get the court order set up, but we don't change -- we don't notify anybody. We don't change a road sign and we don't -- certainly don't tell them they have a new mailing address until we're ready to spring it on them all at once. MR. BALLARD: Try to get in sync. I agree with you wholeheartedly. COMMISSIONER WILLIAMS: That's one part of the issue, Commissioner. I don't disagree; I think that's 57 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 right for the future, but we have a problem out there. There's a problem on Monroe Drive and Michon Drive, whatever we're going to call it, and it is -- the problem's now exacerbated because the route carrier has been told to return the mail to sender. Now, think about that. You multiply it by "X" number of houses on this street, but think about all the mail being returned to sender. Checks, bills, bank statements, everything that you can possibly think. of is being returned to sender, and these people's lives are flipped over. And you're telling me you don't want to do this thing on a helter-skelter basis. Well, their lives are already helter-skelter if that's really being -- happening, that their mail is being all returned to sender. Think about it. MR. HANSON: T., did your letter tell them to use that for the mailing address? MR. SANDLIN: No. MR. HANSON: If I recall, it tells them not to. COMMISSIONER GRIFFIN: It tells them not to. MR. BALLARD: Tells them not to, absolutely. MR. SANDLIN: Here's -- I brought y'all each a copy of the blank, if you'd like it. MR. HANSON: It says wait till the Post Office notifies you to start using your -- for mail service. 58 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 But some people jumped the gun on that and didn't read it or whatever. COMMISSIONER WILLIAMS: I guess so. MR. HANSON: Starting to notify people that they had a new address. COMMISSIONER GRIFFIN: And my suggestion was -- was that -- forgetting Michon and Monroe Tor just a second, but my suggestion would be, is that we don't do that until you are ready to tell them to change their address. MR. HANSON: That would save a lot of phone calls and headaches. COMMISSIONER GRIFFIN: Now, that's the longer-term problem. Short-term problem is -- COMMISSIONER BALDWIN: I'm in total agreement. COMMISSIONER GRIFFIN: I suspect we -- did you count up the Baldwin counted them up. About how COMMISSIONER BALDWIN: COMMISSIONER GRIFFIN: COMMISSIONER BALDWIN: Short-term problem is, -- I think Commissioner nany -- There may be -- -- mailing addresses? Maybe 15 total on those two. COMMISSIONER GRIFFIN: So, what I -- what I was going to suggest is, maybe we can work out some way to address these in a very priority basis, and then get to the 59 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 situation where we don't do anything -- any notification until everybody's ready to spring. So -- and to solve the problem for those two roads and the 13 people or whatever it is that -- DODGE HENNEKE: I think an interim step is to send out another mailing to those people on those two roads, and reiterate the fact that, do not use the 911 mailing address as your -- the 911 address as your mailing address until you get official notice from the Postal Service. COMMISSIONER BALDWIN: Yeah. We11 -- JUDGE HENNEKE: There's a certain amount of read the -- read the -- you know, the fine print type of thing. I don't know if it's fine print or not, but read the instructions. Like putting together stuff for my kids at Christmas; when all else fails at 3 o'clock in the morning, I read the instructions. Maybe we need to correspond with these people and say, "Please don't use this address, the official 911 address, as your mailinq address until you get a notice from the U.S. Postal Service." COMMISSIONER BALDWIN: It's clear -- pretty clear that it says that here on this notice from 911 to them. However -- JUDGE HENNEKE: They're probably not -- COMMISSIONER BALDWIN: They don't read them. COMMISSIONER GRIFFIN: Only 13 people; you 60 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 can probably call them and tell them, 'cause not all of them probably -- I suspect not everybody did that. Some of them probably read the instructions. MR. BALLARD: Yeah. There's another issue, that sometimes, if it's a renter, these things are sent to the owner of the property, and the owner doesn't do a very good job of forwarding this information. MR. HANSON: So you're not sending a copy of that to the current resident? Just to the owner of the property? MR. BALLARD: To the owner of the property. MR. HANSON: That's a problem. COMMISSIONER GRIFFIN: See, and that's -- again, if we were -- if we already had everything cross-referenced and everything's ready to spring at one time, we solve that problem as well. MR. BALLARD: On the cross -- and on the cross-referencing, I'm going to have to ask T. this question. T., is it going to represent an impact to the work plan and an impact to -- to your personnel? Is this something that you expected, or is this extra work? Is it a lot of extra work? MR. SANDLIN: It's not a lot of extra work. It's just, it wasn't an area we had -- were working at the time. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 61 MR. BALLARD: Is it within our budget? MR. SANDLIN: Yes, sir. MR. BALLARD: Okay. JUDGE HENNEKE: Sheriff? SHERIFF HIERHOLZER: I'm kind of in agreement with Commissioner Williams, though. To take care of this -- those two roads, 'cause if I were a resident out there, I wouldn't want my mail getting sent back, either. To take care of those, I'd like to ask T. -- T., how long would it take for those two roads -- for to you furnish the Post Office with their old address and their new address? MR. REESE: May I see the transmittal that they gave you, please? DODGE HENNEKE: The problem with that, though, gentlemen, is that the Postal Service wants carriers -- they wants intact carriers, and so fixing those two roads, the Post Office is still not going to -- SHERIFF HIERHOLZER: But since that's the two we're having the most serious problem with now, can we make an exception on that? I think Commissioner Griffin had the right thing. This ought to be coordinated and all done at one time. But, to take care of those residents out there, can we make an exception on that now, that if T. gets you exactly what it is you need, can you go ahead and program it in for those two roads so those people don't start getting 1 3 9 5 6 7 8 9 10 11 l~ 13 14 15 16 17 18 19 20 21 22 23 24 25 5z their mail sent back? COMMISSIONER GRIFFIN: Right. COMMISSIONER BALDWIN: Let me say something right quirk. In my r_onversation with Mrs. Guerrero earlier, she assured me of two things; that if we do get that done, what the Sheriff is referring to right now, if we could go out and get all the proper information on those two roads, that she would immediately fix it for us. MR. HANSON: We can do that. COMMISSIONER BALDWIN: Fix that problem. And she also assured me that at any point, she'd be happy to come to Kerrville and meet with all of us or meet with the -- the powers that be to help straighten out and dot all the is and cross all the is with us. (Discussion off the record.) MR. HANSON: Yeah. I -- I agree. She could -- I don't know what Cindy means by "immediately," but we can do it in a matter of a few days. COMMISSIONER BALDWIN: Well, I think -- hey, that's immediate to me. COMMISSIONER GRIFFIN: Yeah, that's -- COMMISSIONER BALDWIN: That would be great. You have a couple of businesses out there that their mail is being sent back, and you're talkinq about invoices and -- MR. HANSON: One of the things that happens 63 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ?0 ?1 ~~ 23 29 25 is, they send that change of address to a business, and they run their addresses through a computer matching service to clean up misspelled streets and where they don't have "South" or "North," those sort of things. When they run it through that address matching, it won't find this street until I get it in the computer, and it's going to kick it out. It's going to tell the company that's trying to mail it, this isn't a good address, and -- and that creates a problem all its own. MR. SANDLIN: And we've covered a lot of that already. The problem we have and that I maybe can solve with the -- I keep calling them the check and edits -- the A.M.S. sheets is, like, the property here to -- well, I won't read it out, but it's an energy land company. I doubt an energy land company lives there. And if we can find out who the postal patron is there, then I can cross that. MR. HANSON: You know, I deliver mail to addresses. MR. SANDLIN: Right. MR. HANSON: If you can get the old address and the new address, I can live with it. It helps to have the name, but if you do not know who lives there but you know that old address, give me that and I'll work with it. MR. SANDLIN: Like, if we've got an old address -- 103 South Loma Vista is now 103 Bailey Jo Drive. 64 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 That's sufficient? MR. HANSON: Sure. MR. SANDLIN: Okay. MR. HANSON: I can live with that. I do not have to have the name. MR. SANDLIN: Okay. So, this -- what we've already given you, then, is sufficient. MR. REESE: We've given you that when we know it. It's in here. MR. HANSON: There's quite a few of those that it's not there. MR. SANDLIN: I understand. And some of those, they -- it's P.O. Box, Arizona. And now that we've gotten the stuff from Cindy, I'll have even another one -- I'll even have another source to cross that to. COMMISSIONER BALDWIN: Your Tax Assessor/Collector is jumping up and down there. MS. RECTOR: I just want to know -- if the same thing is going to hold true with all of these road name changes, that's going to create a total nightmare for my office, because not only are we having to change precincts, we're also having to change all of these road names, and every one of them have this little geo -- these north, south, east, west. Is it going to fall into this same category, that we're going to have to have an old address, 1 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ly 20 21 22 23 24 25 65 new address in order for the Post Office to be able to update these when these road names are approved? Or for -- MS. BOLIN: Or for us to even know where the roads are. MS. RECTOR: We don't know even -- we have not a clue where these roads are. MR. HANSON: For me, I have to have the old address and the new address. MS. RECTOR: Okay. And -- MR. HANSON: And, now, where you run into trouble is the Highway Contract Route. Highway Contract Route 4, Box 451, you've got to know that; you've got to tell me that this is the physical address we're assigning. That's what I've got to have. And -- MR. REESE: If someone is using -- is currently using a mailing address on the road in question, and we have provided that old address to you, can you make a conversion? MR. HANSON: I need a galley listing. I need it by route, the old address and the new address. MR. REESE: If we give it you by street, and -- MP.. HANSON: No, by route. MR. REESE: You can't go from street to route? 1 2 3 4 5 6 7 8 A 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 66 MR.. HANSUN: No. MR. SANDLIN: Just like we were doing in Hunt and Ingram. MR. HANSON: I need it off of our Address Management System. COMMISSIONER BALDWIN: Judge, I'd like to wrap this up, if I could. JUDGE HENNEKE: If I could just -- COMMISSIONER BALDWIN: Okay, go ahead. JUDGE HENNEKE: I think we need to address Paula's concern. MS. RECTOR: Thank you. JUDGE HENNEKE: Paula, I think what you need to do is not change your mailing addresses until you get a copy of the official notification from the Postal Service, which is what we've been talking about going to, that the name -- the road name change, while approved, will not be effective until such time as an official notification is sent out. Hopefully we can do it like Gillespie County's, over my signature and Mr. Hanson's signature, and you'll get a copy of that at the same time. Now, that's -- that's as to the address change. As to where it is and what voting precinct it is -- MS. RECTOR: If we had a map that showed us where this road was -- there's a lot of them that we have 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 67 never even heard of, and I know a lot of them are private drives into ranches that they've decided to put names on, which that is not a problem with us. But there's still a lot of these, in going over this list, the descriptions tell me nothing. "Highway 41, Mountain Home." That tells me nothing. SHERIFF HIERHOLZER: But if you have the old address, which you've already got in your system -- MS. RECTOR: If we have -- SHERIFF HIERHOLZER: If you get the same deal, the old one and the new one, then it will match? You -- and you have the precinct? MS. RECTOR: Yes. Yes. But -- and I guess my concern is, because we are State mandated to mail voter registration cards -- they've given us a few extra weeks, into the end of December, to do this. All those cards are going to go to those old addresses. We're going to change all these addresses; we're going to have to remail. That's going to be a big expense. Big expense. I've got stacks and stacks of tax statements back because some of the contract routes were changed. The Post Office sent them back in big bundles to me. MR. HANSON: Yeah. MR. SANDLIN: I didn't do that. MR. HANSON: You didn't do that. And we will 1 2 3 4 5 F 7 8 9 10 11 12 13 14 15 16 17 18 19 2g 21 22 23 24 25 68 forward the mail for one year. Now, those notices -- MS. RECTOR: These were not forwarded. Those people still live there. MR. HANSON: Let me tell you, what I'm saying is if you send it to the old address for -- my regulations say for 12 months, I will deliver it to the new address, even though it's addressed to the old one. Now, these Highway Contract Routes you're referring to, we did those -- it's been over two years. It was two years in July of this year. We forwarded that mail for -- went ahead and delivered it to the new address. MS. RECTOR: Is Aqua Vista included in that? I got everybody's tax statements back from Aqua Vista. MR. HANSON: That was changed a little over two years ago, and I went one year past what -- what my regulations allow me to do. So, the one year is going to have to be adhered to. Once we do these 911 changes for the -- for the rest of Kerr County, I will adhere to the one year. I will go ahead and deliver the mail addressed either way; that's why I got to have the cross-reference. Addressed either way, I'll deliver it for one year. But after one year, it will go back. MR. SANDLIN: Mr. Hanson, what's the time trigger for that one year? I mean, what's -- MR. HANSON: That letter that goes out, 69 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 whether it's a joint signature or my signature, it's 12 months from that letter. MR. SANDLIN: Okay. MS. RECTOR: Is there some way that we can be notified that these addresses have changed so that maybe we could contact those people and get an address change from them? Because they're not doing it. MR. HANSON: Yeah, you have a good issue. I can -- I think -- I think I can get that information for you. 'Cause, see, those were, by and large, generated by Gillespie County, a lot of those were. So -- you know, some of those were. Some of them were generated here. I don't know. I don't have a real handy list, but I can put one together. I can get that for you. MS. RECTOR: We had talked to you several weeks ago about providing us with a list. MR. HANSON: Yes. Did you ever get that? MS. RECTOR: No. MS. BOLIN: Never heard anything. JUDGE HENNEKE: I think y'all need to talk after we're done. COMMISSIONER BALDWIN: That's what I -- JUDGE HENNEKE: Commissioner? COMMISSIONER BALDWIN: Yeah. One real quick -- Mr. Hanson, you had been -- I want you to repeat ~o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 something for me. You had been saying you need the old address and the new address, and then a couple of minutes ago you said that you needed -- needed that by the route. MR. HANSON: Yes. COMMISSIONER BALDWIN: So you need -- how is he to know what route? MR. HANSON: He needs to start with this address product that Cindy Guerrero sent him last week. COMMISSIONER BALDWIN: So you can do that? MR. SANDLIN: Mm-hmm. COMMISSIONER BALDWIN: Listen, thank you very much. My suggestion would be that y'all sit down somewhere under an oak tree and -- and work those things out. Paula, you need to get with the Postmaster and sit down and -- MS. RECTOR: Well -- COMMISSIONER BALDWIN: -- somewhere. And, T., you too, or whoever. MS. RECTOR: My concern was with these road name changes, because the geo part of it was saying north, east, south, and west. They're saying it's not going to recognize it if we went in and changed them. Now y'all are saying we're going to hold off until we can get everything cross-referenced and get old addresses to match to the new ones, which will be a big help to me. MR. SANDLIN: Wait a minute. You're saying 71 1 2 3 4 S 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 the Postal Service won't recognize the -- MS. RECTOR: Not if they don't have an address to tie it to, a previous address. COMMISSIONER GRIFFIN: Well, they've got to have -- I think all Mr. Hanson was saying was that he's got to have the right address in his database for it to be recognized. So, we just need to get the right address to him, cross-referenced to the old address so that it will -- the system will recognize it. (Discussion off the record.) MR. BALLARD: It's a cross-reference issue, and sync. COMMISSIONER BALDWIN: So, if -- back to these two particular roads that the Post Office said that they would help us put it together and get it going immediately. T., can we count on you guys to help us get those two roads? MR. SANDLIN: Mm-hmm. COMMISSIONER BALDWIN: Thank you very much. Mr. Letz? COMMISSIONER LETZ: Now we have those two roads, you know, but I'm still concerned, kind of like Commissioner Williams is, I think, about all these other roads. I mean, and I -- while I agree it's written on here to wait, but I think if -- I don't know what the cost is, ~z 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 but if you can get that in bigger print, I think it would go a long, long ways on that form. But my concern is, we're putting up new road signs all over the county, and the logical thing for someone to do, you know, is -- most of them aren't going to read the -- aren't going to read that one line at the very bottom, anyway, I don't think. You know, I would start -- if it was me, I would start using the new street name. COMMISSIONER BALDWIN: I would, too. COMMISSIONER LETZ: And I think this is going to be a much bigger problem real soon, 'cause we're changing them quickly and people are going to start, you know, looking up at the road sign and saying, "I guess I should use the new road name." COMMISSIONER WILLIAMS: Exactly right. COMMISSIONER LETZ: I really think we need to figure out a way to get the public notified not to do anything, and I don't think this is going to make it. COMMISSIONER WILLIAMS: Get the information to the Post Office more quickly. DODGE HENNEKE: I think what we've talked about doing is not changing road signs and not sending out any notification until the Post Office -- I know we have, but I'm talking about going forward. You know, how do we go back and address the problem? I think we need to have Road 1 3 4 5 ti 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~4 25 73 and Bridge or someone do a little research on roads where we've changed the name, but the official notification has not been given, how many of those we have. COMMISSIONER GRIFFIN: But -- but we should stop changing road signs now until we get to this process where we do it all at once with the joint letter. COMMISSIONER LETZ: Okay. Well, that, you know, I guess is fine. But I think, really, that we need to figure out some way to get something to the public, through the Post Office preferably, about what we're doing and what they need to be doing and not doing. A little bit more -- and private roads -- I mean, I still don't understand what we're doing about private roads. I mean, do they get -- you know, I guess they -- do they use those addresses or not use those addresses? MR. HANSON: You mean -- COMMISSIONER LETZ: No one has ever really explained that to me. I don't know -- you have road signs up all over the place. We've put up hundreds of private road signs, and I don't think the public understands what they're supposed to be doing with these things. I get questions, and I say I have no idea, because I've never understood it. But what this is also getting,to, to me, is something I think we need to get on the agenda at our next meeting, you know, since everything, it sounds like to me, 74 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 just got put on hold on moving forward. I mean, from the standpoint of going -- I see a big bottleneck developing, and it's about time for me to get -- I think we're close to being in my precinct in about -- I guess I've got about two or three or four more days. I want to know where we are on 911, but that will be at the next agenda, but that's just a warning for 911 representatives here. I want a status review as to where we are and when we're going to be in the rest of the precincts, specifically 3. Because I still get calls on a very regular basis from irate people that can't get their UPS packages, and with Christmas coming up, I'm sure I'm going to have my phone ringing off the wall again. COMMISSIONER WILLIAMS: Wouldn't doubt it. JUDGE HENNEKE: Okay. COMMISSIONER BALDWIN: That's all. I really would like to see y'all sit down privately somewhere and work those things out. COMMISSIONER LETZ: Mr. Hanson, thank you for coming. COMMISSIONER GRIFFIN: Thank you. JUDGE HENNEKE: Thanks to you and Dave and Paula. Hopefully, if we keep talking about this long enough, we'll get it done right, so thank y'all very much. At this time, let's take a break, come back promptly at 8 o'clock and we'll wrap it up. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 24 25 75 (Recess taken from 7:50 p.m. to 8:00 p.m.) JUDGE HENNEKE: Let's reconvene the meeting of the Kerr County Commissioners Court. The next item for consideration is Item Number 9, consider and discuss authorizing the Kerr County Sheriff's Department to participate in interlocal cooperation contract with Texas Department of Public Safety. Sheriff Hierholzer. SHERIFF HIERHOLZER: Y'a11 have a copy of the contract. I found out through the Texas Department of Public Safety Special Crimes Unit and their Fuq-Net apprehension program that they have, which helps arrest and find absconders that were on parole or things like that -- in visiting with them a while back, I found that the Texas Department of Public Safety enters into contracts -- interlocal agreement-type contracts with law enforcement agencies to assist them in apprehending fugitives, parole violators, absconders, people that get out of prison and didn't report or whatever, on what we call a blue warrant or a white warrant. And, in discussing that with them, I found that they, in this agreement, pay counties -- reimburse counties, you might say, for arresting parole violators and absconders, something that every law enforcement officer does anyhow. Anytime we run a check on somebody, if they're wanted on a blue warrant or a white warrant, we serve the 76 1 2 3 4 S 6 8 9 10 11 12 13 ,--~ 14 15 16 11 18 19 20 21 22 23 24 25 warrants, put them in jail, okay? And then we -- the County, unfortunately, ends up, you know, having to pay for their incarceration until the State decides what they're going to do with them. It's just like anybody else we put in jail. But, in this -- I've read this contract. It's one that they have -- one that they use, and it does give us, on parole violators and that, a $300 reimbursement for any parole violator that the County actually arrests and incarcerates. It's $300 on the ones that are considered absconders, or as it says on Page 2 in that contract, the ones that a parole revocation warrant was issued for murder, capital murder, kidnapping, and it goes down the list. Then it also, in Paragraph B on Page 3 -- it's a $600 reimbursement to the County who arrests these people if they are considered as -- they're Texas high-profile sex offenders or on their Texas ten-most-wanted list. Now, these aren't adding any duties on the Sheriff's Office. They're not adding any extra duties to my people. It's just us going out and doing our job, and -- and actually arrestinq these people and putting them in jail, which we do now. We already do it, okay? It's just that the County has never entered into any kind of interlocal agreement, and until I visited with the people from Special Crimes D.P.S, I didn't even know this existed, I 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 zs ~~ and so I asked them to send me a copy of it and see if we can't at least get some kind of reimbursement back for these blue warrants and parole violators that we arrest. COMMISSIONER GRIFFIN: Seems like a no-brainer. COMMISSIONER LETZ: No-brainer to me. COMMISSIUNER BALUWIN: Not a tough one down here. JUDGE HENNEKE: I think we ought to dock your pay, though, for everybody you didn't -- picked up that we didn't -- SHERIFF HIERHOLZER: Wait a minute, Judge. JUDGE HENNEKE: -- we didn't know about this. SHERIFF HIERHOLZER: Evidently, this has been in existence for several years. COMMISSIONER LETZ: They just don't publicize it. SHERIFF HIERHOLZER: I haven't been in office that long, so you can't dock it much. It's just a way for us to get back some of this money. I think we ought to do it; I see no down side to it. COMMISSIONER GRIFFIN: I move the Sheriff's Department participate in an interlocal cooperation contract with Texas D.P.S. as presented, and authorize County Judge to sign same. 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 78 COMMISSIONER BALllW1N: 1'll second that motion. JU DC;E HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court authorize the Kerr County Sheriff's Department to participate in the interlocal cooperation contract with Texas Department of Public Safety, and authorize County Judge to sign same. Any questions or comments? All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. SHERIFF HIERHOLZER: Thank you. And if you actually want to know what the duties are, Paragraph C is the duties of the county. What we're required to do is under Paragraph C on Yage 2 of that contract. JUDGE HENNEKE: Okay. Item Number 10, consider and discuss approval of proposed budget for the FY 2002 Kerr County Emergency 911 Network Board. This was postponed from our last meeting in order to get some revenue information. Mr. Sandlin, do you want to tell us what you found out on revenues? MR. SANDLIN: Did y'all get the -- COMMISSIONER GRIFFIN: Yes. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 2s 79 MR. SANDLIN: Y'all got them? My apologies, I left that out of the budget pack. I thought I had these with me at the last meeting, and I didn't, so I got them to you that afternoon. JUDGE HENNEKE: Does anyone have any questions on the revenues? COMMISSIONER WILLIAMS: I do. You got to help me through this, T. I'm just not understanding. I admittedly probably have a thick head, but I'm really not understanding where this is all coming from, and I think it has to do with your audit statement and where you were in the year 2000. MR. SANDLIN: Mm-hmm. COMMISSIONER WILLIAMS: And where you anticipated you were going to be, revenue-wise, in 2001, and where you anticipate you're going to be in 2002 on the new budget. MR. SANDLIN: Yes, sir. COMMISSIONER WILLIAMS: And I don't understand, really, when you start going back -- what I really don't understand is -- is the basis of your fee structure. Part of it's 41 cents, I know, because I looked on the telephone bill. It says 41 cents for every straight line I have. I look on my cell phone bill, and it says 50 cents for every cell phone line I have. So, you got two 1 ~-- 2 3 4 5 6 8 9 10 11 12 ' ,.-. 13 f 14 ' 1S 16 17 18 19 <0 .1 22 23 <4 25 80 sources of income that I know about, right? Fees. MR. SANDLIN: Mm-hmm. COMMISSIONER WILLIAMS: You may have some other sources that I don't know about, but if they're not in here, I can't -- I don't understand them. MR. SANDLIN: Basically, we have the land line fees, which are paid to us directly, involving any land lines. That's collected by the phone companies. They get to deduct 2 percent and send it to us. There's a delayed process in there, usually 50 to 90 days from when they collect it to where it's passed on to us. The second fee is the wireless fee, which the wireless companies pay to the State, and then the State divvies up to the various districts, home, rural, cities, whatever, based on population figures. So, that's our two primary sources of funding, plus any interest we get off any -- COMMISSIONER WILLIAMS: Which leads, then, to two questions. How much of the amount of cell phones do you get back from the State, question number one. And secondly, what would be the ratio of straight lines, wired lines, at 41 cents versus cell phones at whatever you get back from the State, what is the percentage breakdown that goes into your mix that you -- that tells me you're going to get $350,000 in fee structures this year -- fees this year? Where is that breakdown? 1 2 3 4 5 6 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 81 MR. SANDLIN: I'm not sure exactly what the percentage breakdown is. What we do, we have tracked it since 1995. COMMISSIONER WILLIAMS: Okay. MR. SANDLIN: All right. Our monthly income is from each of our two local sources, or our wire -- our land line sources, and then beginning in March of '96 was when we started getting wireless fees. At first they were directed to us; then they changed up and went through the State. And we're able to just, plain and simple, track it in a spreadsheet as to what our income is, based on the month it was paid or how it was accrued. COMMISSIONER WILLIAMS: Can you tell us what your percentage breakdown is of wired lines versus cell lines? Whatever that number is, it's divisible by -- wired lines divisible by 41 cents. MR. SANDLIN: Right. COMMISSIONER WILLIAMS: That tells you how many straight lines you've got, I would think. MR. SANDLIN: No, because we also -- there's a trunk line fee in there and a business line fee. Not everybody pays 41 cents. Some of them pay $1.07, some of them pay $1.05. That's not by my design. COMMISSIONER WILLIAMS: All right. So that even makes it more difficult to track your revenue stream. 1 r.. 2 3 9 5 6 t 1 8 I 9 I 10 11 12 13 I 19 ` 15 16 17 18 19 20 21 22 z3 24 .- 2S 82 I guess we just have to take it on face value that it's going to be X, Y, and/or Z, because you don't have any basis to tract. it or any understanding of how you generate those I just made some notes over the weekend, that you, for whatever reason, budget separately is not included in your total budget -- the way we do ours here, I'll put it that way -- you had a $291,669 general operational budget, and you overspent that budget by $14,693. Not knowing what your breakdown is on revenues, my -- my calculation tells me you would have needed another 200 -- 2,986 connections just to make up the -- the negative or the excess of expense over -- over revenue . In - - I don't understand how you get where you are. In Year 2000 -- 2001, again, you would have to have a significant number of new hookups to be able to equate to the dollars that you listed on the expense side. And you didn't give us the revenue side; all we have is the expense side. If you carry that forward into 2002, when you're talking about a $350,000 spending plan, by my calculation, you'd have to have an astronomical number of new connections to make your expenses equate to your revenues. MR. SANDLIN: Well, actually -- 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 83 COMMISSIONER WILLIAMS: If you help me through that, I would really appreciate it. MR. SANDLIN: The 350 is what we project that we will collect, available to us in total fees. As I've explained, we track this on a monthly basis. It's an ever increasing -- this is what was sent to us on a monthly basis by fees. Over the years, it has steadfastly tracked at about a 5 percent increase, 4.7, 5.1 over the years. One thing that has just increased many-fold is the cellular. Back in 1996, when this first started, our average -- well, let's say from March '96, what we received was merely $1,824 in wireless fees. Now, the picture's not complete for, for instance, August, September, and October, because those fees have not been forwarded to us yet. However, in November we have received our wireless fees. We haven't received our land line fees yet, but we've received our wireless fees, and for November this year, $10,221. COMMISSIONER WILLIAMS: Okay. MR. SANDLIN: Quite a jump. COMMISSIONER WILLIAMS: Help me through one other piece here; then I'll go to sleep. In the year 2000, you overspent your budget by $14,693, correct? And you dipped into your reserves to take care of that. Understood. We know how those things can happen sometimes. The reason -- I don't know whether it was overexpenditure or 84 1 2 3 4 5 6 f 7 8 9 i 10 11 12 13 ' 14 ~ 15 16 17 18 19 20 21 22 23 24 '-- 25 under - - or overcalculation on your revenue. Une or the other. You' re listing -- I don't know where you' re going to finish 2001. Maybe you do, but we don't know where you're going to finish 2001, although your year is almost up; you've got one more month in your budget year to determine whether you're going to be on the plus side of it or on the negative side of it, as you were in the previous year. And that gives me some pause for concern, because as I look at 2002, you're showing operations of $17,000 -- to balance your budget, you're bringing $17,000 forward from the 2001 budget, and I don't understand that. Maybe you can enlighten me how you're going to get from a negative -- from a negative 14 and a half to a positive 17 without a revenue -- without a real fix on revenue. Help me. MR. SANDLIN: Okay, I'll try. E'irst of all, projections. We expect available moneys, $357,000. We expect $350,000 of that to arrive at us over the -- FY 2002. On our wireless and land line fees, based on historical data, and giving it a 3 percent increase, which it has actually increased more than that over the year, balance brought forward from E'Y 2UU1. Previous years, '95, '96, we fund, and when we went to this different auditor, they said, 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2~ 29 z5 85 you know, call that a "balance forward" instead of an encumbrance. It's still cash available to you. And I'm not going to try to get into much more past accounting terms than that, 'cause I'll lose myself. We're just trying to show you all of the funds that are available to us so that you can see that it's -- our income is expected more than our spending for that year -- for the upcoming year. COMMISSIONER GRIFFIN: I think, in accounting -- what he's saying is that -- is that their operational funding is a rollover account. It's not like ours, where it goes away at the end of the budget year; it goes back into reserve or whatever, that you start every budget year clean. They -- they actually roll over whatever they've got left to be spent in the following year. CUMM15S10NER WILLIAMS: Presuming they have something left. That's the basis of my question, because -- MR. SANULIN: Every year we've had something left in the -- COMMISSIUNER GRIFFIN: But in the operational funds, they did. They had funds that could have been encumbered, but weren't spent. So, in the operational funding, that's a rollover account, so it's real money. I mean, it is real money. Now, they may have overspent the Capital Outlay, could have overspent several other places, but that money is real. 86 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: How, then, do they build up their balance on hand? COMMISSIUNER GKlr'FIN: Balance on hand? JUDGE HENNEKE: Yeah. It says in the general fund, cash on hand for general operations, $91,909. COMMISSIONER WILLIAMS: How do you do that? JUDGE HENNEKE: Some years you have a surplus and you don't roll it all forward? Or -- COMMISSIONER LETZ: It's -- that kind of goes to the heart of my confusion. And it's -- the question I have is that I've only dealt with two governmental-type entities, one being the school board, one being this, and there are very strict governmental rules on how you account. Why don't -- this is tax money. Well, it's a different kind of tax money. Y'all don't have to account for it the same way? There's not the same, I mean, financial -- COMMISSIONER GRIFFIN: But what -- COMMISSIONER LETZ: -- way of doing it for -- COMMISSIONER GRIFFIN: What you're looking at up on the top there, that's -- that's cash. That's not necessarily -- that's cash on hand. That's actually in the bank. That's cash in the bank. COMMISSIONER LETZ: But, still, there's -- I mean, the other two entities that I've worked with where you had fund balances, you start the year with this much, do all 87 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 your stuff, you bring it in, you take it out, and you end up with a new fund balance. They don't do it that way. They've got a Tund balance, then they have this -- they put money forward. And I don't understand, accounting-wise, why they do it differently than other governmental entities. That's my only question. And I don't know if they can answer it. I mean, it just doesn't -- COMMISSIONER GRIFFIN: I'll have to -- COMMISSIONER LETZ: Because it doesn't -- I mean, I presume they're doing it legally, but it just doesn't make sense to me why they don't account for it the same as the County does. And I would appreciate an answer to that, and I don't expect you to have it now, but it would be -- that's the root of, I think, all the questions we're having, is 'cause they account for it differently. COMMISSIONER WILLIAMS: I've exhausted mine. I'm no clearer. No closer to understanding than I was when I started, so just go by me. JUDGE HENNEKE: Want to take action on the budget? Want to pose some questions, bring it back again in December? COMMISSIONER GRIFFIN: No. I'll make a motion that we approve the proposed budget for the Fiscal Year 2000 (sic) Kerr Emergency 911 Network. COMMISSIONER LETZ: What is the -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 2q 25 88 COMMISSIONER GRIFFIN: I'll tell you -- and I'll tell you why. You know, this thing has been -- it's been scrubbed by their auditor, it's been scrubbed by their board, and as long as there's not the appearance of some illicit expenditure, then I'm -- I am -- I lean toward saying let's approve the budget. That's the reason I make the motion. COMMISSIONER LETZ: My question is -- JUDGE HENNEKE: Let's see if we get a second. Do we have a second on the motion? COMMISSIONER BALDWIN: I'll second it. DODGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that we approve the proposed 911 Board budget. Commissioner Letz? COMMISSIONER LETZ: My question is, why do we do this? Why do we need to approve their budget? JUDGE HENNEKE: It's -- the simple answer is, it's required by law. MR. SANDLIN: State law. COMMISSIONER LETZ: Okay. Well, then, that goes back further to -- my question is, why don't they account for it the way we do? I mean, why don't -- MR. SANDLIN: Well -- MR. BALLARD: We've got the City of Kerrville to report to; they've approved it. We've got the City of 1 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 89 Ingram to report to; they've approved it. Do we need to see what their budget system is, too? Because they approved it. CUMM1551UNEH LE'1'Z: `Theirs is the same as ours, the City's is. JUDGE HENNEKE: What -- Dave and Kusty, I mean, I think Jonathan has a very legitimate question. Is the accounting done according to some -- some state-promulgated method for 911 boards? Or is this simply the accounting system that has been arrived at over the years, or what is the basis for this particular accounting system? MR. BALLARD: Good question. T.'s going to have to answer that, because I don't know the answer. JUDGE HENNEKE: Rusty, did you have a question"? SHERIFF HIERHOLZER: Only thing that I would suggest -- 'cause I don't know if T. has that answer either, but I might suggest, since a lot of this is done, and even -- the Board gets an auditor's report. He came in and made his -- his report to us, telling us the status of 911 and where our funds were and everything, as -- the board as a whole. And only thing I would suggest, that if the Commissioners Court has a question about that, that they extend an invitation, through T. or through the Board, to have the auditor that did it for Kerr 911 come explain a lot 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 90 of these technicalities, 'cause they are certified auditors to be able to do it. MR. BALLARD: And we do have a workshop -- MR. SANDLIN: And we are audited under the -- COMMISSIONER LETZ: GASB. MR. SANDLIN: -- Government Finance -- COMMISSIONER GRIFFIN: Yeah, GASB. COMMISSIONER LETZ: GASB. COMMISSIONER GRIFFIN: 30. COMMISSIONER WILLIAMS: It might be helpful to have the auditor explain it. JDDGE HENNEKE: I think it might be a useful exercise, because the numbers are not clear. And we -- as Jonathan says, in this and in every other government entity I've ever been to, the year-end numbers were very clear. You could make comparisons of where you started and where you ended up, and everyone could look at the page and see what the numbers matched to, and this is a bit more difficult. The notion of rolling balances forward in a government entity, to me, is rather a strange one. And it may be simply that this is the auditor's way of saying the same thing that -- that we do, where you -- at the end of the year, you have -- if you have money left over, it goes into a reserve account and then you take it out and put it 91 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 where you need it. Maybe the auditor is not expressing it in terms that we are used to. But I think that's a good suggestion, that we perhaps could -- MR. SANDLIN: We used to call that an encumbered fund. Like, for the bills that came in in December, we knew we'd have to pay some in January and February, and that's where the reserves got built up over the years. I think it's -- it may just be a nomenclature problem I'm not able to translate for you. COMMISSIONER GRIFFIN: Right. See, we've got a pretty healthy reserve fund as it is, $123,055, so it's -- we can get those questions answered. But I personally don't think we ought to hold up the budget process here. COMMISSIONER LETZ: I don't have a problem with that. JUDGE HENNEKE: Motion's been made and seconded. Any questions or comments regarding the motion? If not, all in favor, raise your right hand. (Commissioners Baldwin, Letz, and Griffin voted in favor of the motion.) JUDGE HENNEKE: Opposed? (Commissioner Williams voted against the motion.) JUDGE HENNEKE: Motion carries, three to one. Thank you, T. MR. SANDLIN: Thank you. 92 1 2 3 4 5 6 7 8 9 10 11 12 13 19 1S 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Who is the auditor? I can't find that. MR. SANDLIN: Greg -- JUDGE HENNEKE: Greg Seibert. MR. SANDLIN: -- Seibert. That's the first time we've used him. JUDGE HENNEKE: Item Number 11, consider and discuss clarification of approval for mileage payment to officials and employees. Commissioner Baldwin. COMMISSIONER BALDWIN: Have you ever had something that just kind of nagged on you? This has been nagging on me. COMMISSIONER LETZ: 911. COMMISSIONER WILLIAMS: 911 budget's been nagging. COMMISSIONER BALDWIN: 911. This has just been kind of nagging on me. I went and talked to Tommy about it, and he seemed to understand that we had adopted the -- the state system, and just kind of rolled it into the budget, and that when we approved the budget, therefore, we approved that system. And -- and that may be -- to me, that's stretching it just a little bit. I just feel like that in order to adopt a -- a change like that, that it really needs to be a separate court order. And it's just been bothering me, and I kind of wanted to bring it out 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 2I ~~ c L 23 24 2S 93 here. And -- and I understand the County Clerk -- I have not talked to her, but I understand through the grapevine that, in her mind, that she had budgeted a certain number for travel, and -- and we're providing a different number. Is that correct? MS. PIE PER: That's correct. COMMISSIONER BALDWIN: And 1 don't know. It's just -- those things just kind of bother me. JUDGE HENNEKE: Well, 1 think you bring a good point to the Court. Let's take care of it. Do I have a motion to adopt the state reimbursement level for mileage, as it may change from time to time? COMMISSIONER BALDWIN: Judge, how do -- or Commissioner Griffin, how do we track that? COMMISSIONER GRIFFIN: It's in Title 9 of the General Appropriations Act. Each time -- each time Legislature meets, 'T'itle 9 gets rewritten. Title 9 has the pay scales, it's got all the travel stuff, including mileages for private autos and private aircraft, even. And so you have to read Title 9 of the General Appropriations Act, which is always House Bill 1, and that gets debated and they -- you know, they have mark-up hearings and all that sort of thing. And they kick it around, and then they'll finally vote that out, and it comes out as an enrolled bill. The governor signs it, then it's written into Title 9, and 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 29 25 94 that's what -- that's what this is. And it's -- and what it does is, it -- it sets the maximum mileage rate. In this case, for what you're talking about, it also does a whole bunch of -- how much per diem you can get, what's the total lodging and meals and incidental expenses and all that, and it sets the maximum mileage rate. That's important, because you could set a lower rate. There's nothing that says you can't. Most agencies don't do that. I mean, they'll -- they set it at the maximum. COMMISSIONER BALDWIN: Mm-hmm. COMMISSIUNER GR1FP'IN: And I like the way the Judge has crafted the motion, because "as from time to time it changes" -- COMMISSIONER BALDWIN: It's good for two years. COMMISSIONER GRIFFIN: It's good for two years. COMMISSIONER BALDWIN: Yeah COMMISSIONER GRIFFIN: Well, they actually write it each year, but it's always the same -- COMMISSIONER BALDWIN: Oh, okay. Yeah. COMMISSIONER GRIFFIN: -- in each one of those. And theoretically, they could have, in the second year, something different from the one the first year, but they never do that, so it's good for two years. And any 95 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 time it changes, if you -- if we were to adopt the order, the way the Judge has stated it, then we don't have to go back through this exercise. We would just review it at budget time to see what is the maximum -- what is the rate out of the new Legislature. Remember, it's going to happen -- every legislative session, it's going to change. COMMISSIONER WILLIAMS: The Legislature's action is based on the maximum allowed by Internal Revenue Service; is that correct? COMMISSIONER GRIFFIN: No. No, because for years the State ran at 28 cents, way below what the I.R.S. was allowing. I.R.S. was allowing 32 -- 31 and a half and 32 and 33 and a half, and then 34. And -- and Texas was still stuck at 28. COMMISSIONER WILLIAMS: 't'hat may be, but I'm saying the State was not -- would not take it above the I.R.S. COMMISSIONER GRIFFIN: I suspect they wouldn't, but they can certainly hold it below; they did for years. So, that -- that's how it works. And if we were to adopt the motion -- and I will make that motion that we adopt the state maximum rate for this -- for mileage rates, as -- and as they might be changed in the future from time to time, and then we can track it at budget time. I'll make that motion. 96 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~l 2L ~3 24 25 COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Commissioners Court adopt, as the rate of reimbursement for mileage for officials and employees on official business, the rate adopted by the State of Texas from time to time. Any further questions or comments? COMMISSIONER BALDWIN: Thank you very much. JUDGE HENNEKE: And the -- let's make an effective day. Do you want to make it retroactive to October 1st? COMMISSIONER GRIFFIN: October lst. JUDGE HENNEKE: Retroactive to~October lst, Year 2001. Any questions or comments? COMMISSIONER LETZ: Only comments I have, I think that there -- from what I hear from -- Jannett said she budgeted based on a different number, so I think that we're just going to have to have some flexibility for some budget amendments late in the year if, you know, some elected officials run out of money 'cause they didn't properly budget. JUDGE HENNEKE: I understand. COMMISSIONEP. GRIFFIN: And it's something that we probably always ought to address at budget time and make sure everybody's using the right numbers and so on. 97 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2 S JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) DODGE HENNEKE: Motion carries. COMMISSIONER LETZ: We'll try to keep you within your budget. JUDGE HENNEKE: Final item is an add-on. Consider and discuss scheduling workshop on health insurance options. The last Legislature changed the law so that counties can now offer employees what they call "cafeteria plan benefits" on a pre-tax basis, and this actually is a monetary savings to both the County and the employee. It's a savings in the sense, for the County, that if we provide medical savings accounts for the employees as part of a health option, we don't have to pay the FICA on those sums. It's a help to the employee, because those sums are pre-tax sums, so they don't pay tax on those sums. For instance, right now, if I insure my family through the County, the County deducts, let's say, $200 from my pay for the family, but I pay tax on that $200. This is a way that, if we want to go this way, that we can still provide the same benefits, but reduce the tax burden on the employees. And I really don't want to go into the details tonight, but if we're 98 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ~2 23 24 25 going to do it, it's something we have to do before December 31st, because that's when our health insurance year starts up. So, I want to know if the Court wishes to carry this to our next regular meeting, or to have a special workshop where Bryan Finley will come in and explain to us -- COMM155IUNER BALDWIN: You certainly have hooked me, and I would prefer a workshop. COMM1SSlUNER LETZ: I agree. JUDGE HENNEKE: Anybody have any strong preferences as to the date'? I would -- COMMISSIONER BALDWIN: 3 a.m. Sunday. JUDGE HENNEKE: I could be there. 1 would propose next Tuesday at 4 o'clock. That's the 4th. And two reasons I do that. One is so we can get some materials out, and the second is, I think it would be very useful if the department heads could attend, if at all possible. They can hear the discussion and have an opportunity to pass it back to their employees. COMMISSIONER LETZ: Is it -- you said 9 o'clock? JUDGE HENNEKE: That's my suggestion. COMMISSIONER LETZ: That's fine. 'That's good. COMMISSIONER BALDWIN: Okay. 99 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Can I have a motion to that effect? COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court hold a workshop on Tuesday, December 4, at 4 o'clock p.m. on the topic of health insurance options. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. If there's nothing else, we stand adjourned. Good meeting. (Commissioners Court adjourned at 5:32 p.m.) 100 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2^_ 23 24 25 STATE OF TEXAS COUNTY OF KERR The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 30th day of November, 2001. JANNETT PIE PER, Kerr County Clerk BY: ____~~ --- Kathy Ba k, Deputy County Clerk Certified Shorthand Reporter ORDER N0. '27319 CLRIMS AND RCCOUNI"S On this the 26th day of November' 2~Q~1, came to be considered by the Court vario~_is Commissioners' precincts, which said Claims and Accounts ar•e: 1~-Gener'al for- $8c, 380.04; i5-Road and Pr•idge for' $47, 267.99; i8-County Law Library for• $228.50; 27-J~_ivenile Intensive F'r'og-State Aid Fund for' $143.68; 50-Indigent Health Care for• $44, 288.79; 70-permanent Improvement for- $24, 484.87; 76-Juvenile Detention Facility for' $120.'35; 83-State Funded Dist Attorney for• $458.36; 86-State F~_inded -216th Dist ,-. Probation for' $1,987.01; 87-State Funded-Community Cor•r'ections for' $2,662.21; TOTAL CASH REG!UIRED FOR RLL FUNDS IS: $:~04, 022. 40 Upon motion made by Commissioner Baldwin, seconded by Commissioner' Williams, the Court unanimously approved by a vote of 4-0-0, to pay said accounts as presented by and recommended by our Ruditor•s. ORDER N0. ~73~@ BUDGET RMENDMENT ~lEth RDULT F~RORRTION On this the 6th day of November c@@1, upon motion made by Commissioner Baldwin, seconded 6y Commissioner Letz, the Co~ar•t unanimously appr-oved by a vote of 4-@-@, to increase Line Item NO. 1@-J71-~1JJ Equipment by the amount of 1,@E5.@@ representing donations received. (Donations for• Community Service work Classified as revenue) ORDER N0. c7321 PUDGET RMENDMENT CONSTAPLE pCT #c On this the 6th day of November C~~1, upon motion made 6y Commissioner Williams, seconded by Commissioner- Griffin, the Court unanimously approved by a vote of 4-0-0, to transfer $i35.~D~D froml!TTLine Item NO. 10-55G'~f~0 Telephone to Line Item No• iQ~-55G-GC~Ei Ponds. ORDER N0. 27322 BUDGET RMENDMENT PERMANENT IMPROVEMENT On this the 26th day of November 20JVJ1, upon motion made by Commissioner Williams, seconded by Commissioner Griffin, the Court unanil1mhously approved by a vote of 4-0-0, to increase Line Item 7K~-E,75-JEJ Radio Ey~_iipment by 8979, 11Q~.00, representing the sale of Certificates of Obligation for• the Sheriff's Department radio pr•o,ject. ORDER NCl. 27:3c,s LRTE RILL THE BRNF: OF NEW YO RI{ 0n this the 2Eth day of November- c~01, upon motion made by Commissioner- Lets, seconded by Commissioner- Griffin, the Co~_ir-t unanimously appr^oved by a vote of 4-Q-4J, to pay the following late bill to The Bank of New York in the amo~.ant pf 'b435.00 Line Item No. 59-E48-6E5. "fhe County Ri_iditor• and The Co~.mty Treasurer are hereby a~.ithorized to wr-ite a hand check in the amo~_int of X43"5.00 made payable to The Rank of New York. ORDER NU. ~73~4 LR"fE RILL THE RENRISSRNCE HOTEL On this the 6th day of November c0Q~1, upon motion made by Commissioner Paldwin, seconded by Commissioner Let z, the Caur•t unanimously approved by a vote of 4-0-0, to pay the following late bill to The Renaissance Hotel in the amount of ~::,95.Q~0, for- lodging for^ the County Clerk and deputy at a Vital Statistics Seminar^. The County R~"tditor and the Co~.inty Treasurer are hereby a~"~thorized to wr^ite a hand check in the amount of S?,95.00 made payable to the Renaissance Hotel. ORDER NO. 27:,25 LRTE HILL .-, V.G. YOUNG INSTITUTE OF CO. GOVT. On this the 2Eth day of November 2001, ~_ipon motion made by Commissioner Williams, seconded by Commissioner^ Gr^iffin, the Co~ar^t unanimously approved by a vote of 4-0-0, to pay the following late bill to V.G. Young Institute of Co. Govt, in the amount of ~^c 10. 00 Line Item No. 10-497-485. The County A~_iditor and the County Treas~_n^er^ ar^e hereby a~_~thor-ized to wr^ite a hand check in the amo~_int of (210.00 made payable to V.G. Young Institute of Co. Govt. DRDER ND. ~73~E LRTE BILL ARIZONA SUPREME CDURI" Dn this the ~Eth day of November 2@@l, ~.ipon motion made by Commissioner Letz, seconded by Commissioner 6r•iffin, the Caur•t unanimously approved by a vote of 4-@-@, to pay the following late bill to Rr•izona S~apr•eme Court in the amount of X15@.@@ Line Item No. 1@-435-485. The Co~.inty A~_~ditor• and the County Tr•easiar•er• ar•e hereby author•i~ed to write a hand check in the amount of X15@.@@ made payable to Rr•izona Supreme Co~_~r•t. ORDER N0. c73c7 LA'(E BILL FORD MOTOR CREDIT COMPANY On this the c6th day of November c0~1, upon motion made by Commissioner Baldwin, seconded by Commissioner^ Letz, the Ca~ar-t unanimously approved by a vote of 4-0-Q~, to pay the following late bill to Ford Motor• Credit Company in the amount of 553,649.96 Line Item No. 1~-560-46L. The County Ri_iditor• and the County Tr•eas~_ir•er• ar•e hereby a~_ithor•ized to write a hand check in the amo~_int of 553,649.96 made payable to Ford Motor• Credit Company. ORDER NO. ~73~8 RGPROVE AND RCCEF'T MONTHLY REPORTS On this the cEth day of November c001, i_tpon motion made 6y Commissioner Baldwin, seconded 6y Commissioner- Letz, the Co~.~rt unanimously approved by a vote of 4-0-0, tp accept the following r•epor•ts and direct that they be filed with the Co~.mty Clerk for f~_rt~_ire a~.rdit: Linda Uecker•, Distric Clerk October- c001 Vance Elliott-J. P. #1 October c001 ORDER NO. X7:;;'9 TEXRS WORKFORCE COMMISSION _, CHILD CRRE LOCRL INITIRTIVE RGREEMENT On this the 6th day of November _OV~1, ~_tpon motion made by Commissioner- Williams, seconded by Commissioner- Griffin, the Co~_ir•t unanimously approved by a vote of 4-0-0, the Texas Wor•kfor^ce Commission Child Car^e Local Initiative Agr^eement between Alamo Workforce Development and Ker-r- Co~.inty and authorise Co~.~nty Ji.idge to sign the same. ORDER N0. 273@ JOINT RESOLUTION FOR NRDIN On this the 26th day of November ~@@i, ~.rpon motion made by Commissioner- Let z, seconded by Commissioner- Griffin, the Co~_rrt unanimously approved by a vote of 4-@-@, joint r-esol~_ttion for• NADIN inter^f ace for- weather station for• air-port and authorize Co~.tnty J~_rdge to sign same. ORDER N0. c7?„?,1 AMEND PROPOSED ORDER REG?UIRING .-. REGISTRATION OF DANGEROUS WILD ANIMALS On this the 6th day of November X001, upon motion made by Commissioner Griffin, seconded by Commissioner Williams the Court unanimously appr^oved by a vote of 4-0-0, to amend the proposed order to add as one of the list of prohibited animals the category of the wolves. ORDER NO. '_733c AF~f~ROVED AMENDED ORDER REG!UIRING REGISTRRTION OF DANGEROUS WILD RNIMALS On this the ~Eth day of November X001, upon motion made by Commissioner Griffin, seconded by Commissioner Paldwin, the Court unanimously approved by a vote of 4-0-0, the or-der• r•equir•ing the registration of dangerous wild animals in the ~_mincorporated areas of Kerr County as amended. ORDER N0. '7333 PRELIMINRRY PLRT HOLCOMP RRNCH F'CT. 4. Cn this the CEth day of November Q~~1, ~_~pon motion made by Commissioner Gr•iFfin, seconded 6y Commissioner Baldwin, the Co~_ir•t unanimously approved by a vote of 4-0-0, the preliminary plat of Holcomb Ranch in Precinct 4. ORDER N0. :'7334 NRME CHANGES FOR COUNTY MRINTAINED ftORDS RND SET F'UPLIC HEARING FOR SAME On this the 26th day of November 2@@1, upon motion made by Commissioner Griffin, seconded by Commissioner^ Let z, the Co~_ir^t unanimously appr^oved by a vote of 4-@-@, to set a p~abli.c hearing on the name changes on public r^vads and the regulatory sign on Westwood in Kerr Co~_inty for^ Janunar^y 14th, 2@@2, at 1~D o'clock a. m., in the Commissioners' Cv~ar•t room, 7@@ Main, Kerrville, Texas. ORDER N0. ~7~35 N.ERR COUNTY SHERIFF'S DERRRTMENT INTERLOCRL CONTRRC"f On this the ~Eth day of November X001, ~_tpon motion made by Commissioner Griffin, seconded by Commissioner Baldwin, the Cn~art unanimously approved by a vote of 4-0-0, Y,er•r• Co~_inty Sheriff's Department to participate in the interlocal cooperation cantr•act with Texas Depar^tment of P~_iblic Safety, and authorize Co~_inty Judge to sign same, ORDER N0. c7:336 FY c~0: KERB ENER6ENCY 911 BUDGET On this the ~Eth day of November^ cQ~Q~i, ~_ipon motion made by Commissioner^ Gr^iffin, seconded by Commissioner^ Balclwin, the Court unanimously approved by a vote of ~-1, with Commissioner Williams opposing, pr^o posed budget for^ the FY E002 Kerr Emer^gency 9-1-1 Networ^k Board. ORDER ND. 27337 MILERGE pRYMENT TD DFFICIRLS RND EMF~LDYEES On this the 2Eth day of November 2GG1, upon motion made by Commissioner Griffin, seconded by Commissioner Baldwin, the Co~_irt unanimously approved by a vote of 4-0-0, to adopt as the rate of reimbursement for mileage for officials and employees on official business, the rate adopted by the State of Texas from time to time. ORDER N0. c7338 WORKSHOP' ON HEALTH INSURANCE OPTIONS On this the ^cEth day of November cQ~Oi, upon motion made by Commissioner Let z, seconded 6y Commissioner^ Williams, the Co~_~r•t unanimously approved by a vote of 4-Q~-0, to hold a workshop on Tuesday, December 4th, at 4 o'clock p. m. on the topic of health ins~_~r^ance options.