ORDER N0. 27353 HILL COUNTRY YOUTH EXHIBITION CENTER ELIGIBILITY FOR DISCOUNTED FEES On this the 10th day of December 2001, upon motion made by Commissioner- Letz, seconded by Commissioner Williams, the Court unanimously approved by a vote of 4-0-0, to adopt a policy that nonprofit organizations, being defined as organizations that have a 501(c)(3) exemption from the Internal Revenue Service, or• nonprofit corporation status from the State of Texas, headquartered and based in Kerr County, receive a:75 per•oent reduction in the rates, and that a non pr-ofit organization, defined the same way, based and headquartered outside of Ker•r• County receive a 50 percent reduction in rates, with the exception of the Kerr County Junior District Livestock Show Association, which is covered by a separate agreement. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: William H. Williams, Commissioner, Pct. 2 OFFICE: MEETING DATE: December 10, 2001 TIME PREFERRED: SUBJECT: (Please be specific) Consider and discuss Commissioners Court certification of lists of organizations that use facilities of HCYEC for purposes of determining eligibility for discounted fees as proposed in Option II of Exhibition Center Rate Schedule. EXECUTIVE SESSION REQUESTED: (PLEASE STATE KEASON) NAME OF PERSON(S) ADDRESSING THE COURT: Commissioner Williams ESTIMATED LENGTH OF PRESENTATION: 5 minutes. IF PERSONNEL MATTER-NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED RY: THIS REQUEST RECEIVED All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Court's formal consideration and action at time of Court meetings. Your cooperation is appreciated and contributes toward your request being addressed at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court. PRELIMINARY DRAFT `~l ~ ~ ~~ ~~ ,- ?ROPOSED RAT ES FOR THE EXHIBITION CENTE - OPTIO{~ 2 Local Commercial Non-Local Commercial Non-Profit Indoor Arena $400.00 $500.00 -$400.00 da 12 Mid. Until 6:00 am $50.00 er hour $100.00 er hour 0 - er hour Exhibit Hall $250.00 $350.00 0 - $ 250.00 er da 12 Mid. Until 6:00 am $25.00 er hour $50.00 er hour 0 - $ 25.00 er hour Conscession Stand $75.00 $100.00 0 - $ 75.00 er da 12 Mid. Unti16:00 am $25.00 er hour $25.00 er hour 0 - $ 25.00 er hour Outdoor Arena $150.00 $250.00 0 - $ 150.00 er da 12 Mid. Until 6:00 am $50.00 er hour $100.00 er hour 0 - $ 50.00 er hour Shed Area $100.00 $200.00 0 - $ 100.00 er da 12 Mid. Until 6:00 am $25.00 er hour $50.00 er hour 0 - $ 25.00 er hour Polo Field $300.00 $500.00 0 - $ 300.00 er da 12 Mid. Until 6:00 am $25.00 er hour $50.00 er hour 0 - $25.00 er hour Grounds $100.00 $200.00 0 - $100.00 er da 12 Mid. Until 6:00 am $25.00 er hour $50.00 er hour 0 - $25.00 er hour U stairs Meetin Room $50.00 $75.00 0 - $50.00 er da 12 Mid. Until 6:00 am $25.00 er hour $25.00 er hour 0 - 25.00 er hour Horse Stalls $10.00 $10.00 0 - $10.00 er horse/ er ni ht Set U $75.00 - $200.00 $100.00-$300.00 0 - $ 200.00 Tables $3.00 $4.00 0 - $3.00 er table Chairs $0.50 $0.75 0 - $0.50 er chair Dama es Cost + 20% Cost + 20% cost X J ,o ies $0.20 $0.20 $0.20 rax $2 1st - $1 2nd $2 1st - $1 2nd $2 1st - $1 2nd Electrical Hooku $10.00 $15.00 0 - $10.00 er ni ht Bar-B-Que Pit $50.00 $100.00 0 - $50.00 Clean u De osit $150.00 $200.00 0 - $150.00 Insurance Yes Yes Yes Practice Ride $10.00 er hour $15.00 er hour 0 - $10.00 er horse Practice Roe $100.00 er 4 hours $150.00 er 4 hours 0 - $100.00 er 4 hours All Organizations, regardless of classification may be charged an electrical use fee if it is determined that they will use more than the average amount of electricity. Local Commercial -Organization based in Kerr County Non -Local Commercial -Organization not based In Kerr County Non -Profit Organiztion -Organization having a 501 C exemption and must also be on the approved list by Kerc County Commissioners Court Non -Profit Organizations may be granted a 0 -100°h deduction in rates, depending on Gassification by the Kerr County Commissioner's Court. Classifications for non-profit organiztions: 1 - 0°k deduction in rates 2 - 25% deduction in rates ^ 3 - 75°k deduction in rates 4 -100°k deduction in rates ~~/ EVENTS AT THE HILL COUNTRY YOUTH EXHIBIT CENTER Local Commercial Events From 2000 - 2002 • Heart of the Hills Goat Sale • Hill Country Meat Goat Producers Sale • HLRS Angora Goat Sale • Donald Reeh & Spenrath Goat Sale • Original Team Roping Association • Legends Club Lamb Sale • Texas Gun and Knife Show • Thousand Hills Cowboy Church Team Roping • Rotary Club Fish Fry • Cowboy and Indian Art Show • Kerr County Swine Breeders Sale • Chamber of Commerce Business Expo • NBHA Barrel Race • City of Kerrville Annual Meeting • Hill Country Home Builders Association Show • KRVL Dance • Soil and Water Conservation Fish Sale • Center Point High School Prom • Hill Country Agility Dog Show • Cody Widner "True Texas Tour" concert • Summer's Best Goat Sale • Great Northern Pig Exposure Swine Sale • Cowboy and Indian Memorabilia Sale • Johnny Nix Memorial Bull riding Non-Local Commercial Events From 2000 - 2002 • Rambouillett Sheep Breeders Association Show • Diamond of the West Sale • Pipeline Group Convention • Shrine Circus • Central Texas Cutting Horse Association • San Antonio Area Miniature Horse Club • Homier Tool Sale • San Antonio Dog Training Show • U.S Team Penning • Texas International Jr. Brangus Show • National Jr. Boer Goat Association Show • Lonestar Boer Goat Sale • Thunder in the Hills Motorcycle Rally • International Arabian Cutting Association • George Gardin Circus • National Barrel Horse Association • Rope for the Cure • American Boer Goat Association • American Meat Goat Association • Hr. Boer Goat Association • 4D Boer Goat Sale Non-Profit Events from 2000 - 2002 • Kerr County Community Service Garage Sale • Hill Country District Jr. Livestock Show Fundraiser • Law Enforcement Youth Awareness Day • Fireman Appreciation Dinner • Kerr County Fair • Kerr County Fair Appreciation Dinner • Hill Country Meat Goat Producers Gathering • Mounted Peace Officers Wild Game Dinner • Senior Games Banquet • KISD Teacher Appreciation Banquet • Family Outreach Garage Sale • Sheriff s Department Police Academy Banquet