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KERR COUNTY COMMISSIONERS COURT
Special Session
Monday, January 28, 2002
9:00 a.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
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PRESENT: r'KEUDRICK L. HENNEKE, Kerr County Judge
H.A. "BUSTER" BALDWIN, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
JONATHAN LETZ, Commissioner Pct. 3
LARRY GRIFFIN, Commissioner Pct. 4
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1 I N D E X
January 28, 2002
2 PAGE
--- Commissioners Comments 3
3 L 1 Pay Bills 7'~[~
1 .2 Budget Amendments a'1~1Lf, a,l3~j'7, ~ 13~j`g ~ ~'~ 3gcry 8
4 1.3 Late Bills ~1-~'~00 11
5	2.1 Presentation of landowner signs to Commissioners ~~~'Ll~i	Il
	Court members 14	
6	2.2 Request fee be waived for use of Youth Exhibition	
	Center for Annual Salute to Women Veterans 15~7~"~~	
7	2.4 Chili Appreciation Society of America request to	
	use Flat Rock Park on March 30, 2002 18 ~a71}02	
8	2.5 Discuss extension of Butt-HOldsworth Library	
	services to unincorporated areas of the county 25G~`~	~'
9	2.3 Annual report - Kerr County Historical Commission 35 2Z'-1Q3	
	2.24 Joint Resolution for Routine Airport Maintenance	
10	Project Grant at municipal airport 43~-1`~'~"~	
	2.6 Approve Agreement for Architectural Services 47~~apS	
11	2.7 Approve Agreement for Construction Management	
	Services 47	
12	2.8 Advertise for bids, Road and Bridge materials 59a	
	2.9 Concept plan, revision of plat on Hartshorn	
13	Country Sites, Precinct 1 55ptiSCx	rx
	2.10 Final plat of Pass Creek, Precinct 2 62 9~zF~	
14	2.11 Final revision of plat, Tract 16, Silver Hills 69 214	
	2.12 Final plat, Hutte Addition, Precinct 2 712-,z~j	
15	2.13 Draw 15 names from Grand Jury list, select 9 to	
	serve on Salary Grievance Committee 72~.1u1~fl	
16	2.14 Approval of annual accounting of court registry 74~-~y-~l	
	2.15 Discuss appropriate manner to advise public prior	
17	to March 12 primary election of changes in voting	
	precincts and other related matters 751~iY'~'	S~~'
18	2.16 Discuss additional revenue received by County	
	Attorney's office, make budget adjustments 87~1y1	
19	2.17 Discuss notification process for 911 road name	
	changes gla-143	
20	2.19 Review of 911 road name procedures 103(~~	oY
	2.18 Discuss relocating May 28 & Nov. 25 quarterly	
21	evening meetings to eastern & western locations 111`(7i~C	~~~
	2.20 Modification of Subdivision Rules & Regulations,	
22	set public hearing regarding same 1145~~~11	Oil
	2.21 Discuss "General Requirements for Allowable	
23	Outdoor Burning" in Title 30, Texas Admin. Code 130}~.5~-C~	`a
	2.22 Discuss parameters for agreement with City of	
24	Ingram regarding subdivision plats in their ETJ 1337~~	'B
	2.23 Approval of application, Juvenile Accountability
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25	Incentive Block Grant for FY 2002/2003 146°~~'	
	--- Adjourned 147	
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On Monday, January 28, 20U2, at 9:00 a.m, a special meeting
of the Kerr County Commissioners Court was held in the
Commissioners' Courtroom, Kerr County Courthouse, Kerrville,
Texas, and the following proceedings were had in open court:
P R O C E E D I N G S
JUDGE HENNEKE: Good morning, everyone. It's
9 o'clock in the morning on Monday, January 28th, Year 2002,
and we'll call to order this regular special session of the
Kerr County Commissioners Court. Commissioner Williams, you
have the honors this morning.
COMMISSIONER WILLIAMS: Will you please join
me in a moment of silent prayer, followed by the pledge of
allegiance"?
(Prayer and pledge of allegiance.)
JUDGE HENNEKE: Thank you. At this time, any
citizen wishing to address the Court on an item not listed
on the regular agenda may come forth and do so. Is there
any citizen who would like to address the Court on an item
not listed on the regular agenda? Going once. Going twice.
Is there any citizen who would like to address the Court on
an item not listed on the regular agenda? Seeing none,
we'll turn to the Commissioners' comments and start this
morning with Commissioner Williams.
COMMISSIONER WILLIAMS: I have nothing this
morning, Judge.
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JUDGE HENNEKE: Commissioner Letz?
COMMISSIONER LETZ: I guess I'll go back to
the stock show and just thank everyone for all their
volunteer work and help with that. Great show. Thanks to
all the people that spent a record amount of money at the
sale. That's all.
COMMISSIONER GRIFFIN: I think we'll probably
talk about this some later on, but I just wanted to make
sure everybody's aware that the voter registration maps are
-- or the voter precinct maps are on the county web site.
You can zoom in on them and get actual street and road
names. Very well done. Hats off to Shaun in working with
911 to get the maps done and get them on the web site. They
look very good. That's it.
JUDGE HENNEKE: Commissioner Baldwin?
COMMISSIONER BALDWIN: Yes, sir, I have a
couple items here. One is a question. We have a meeting
the 31st with the City Council here, and I'm worried
about -- the last time we were there, they fed us, and --
and this time they're coming over to our place, and I don't
think that we're allowed to spend public funds to feed them
or feed anyone else. Does anyone have any thoughts on that,
what we might do to -- to entertain the great City Council
of Kerrville?
COMMISSIONER GRIFFIN: Throw some money in
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the pot.
COMMISSIONER BALDWIN
them to eat before they get here"?
(Laughter.)
COMMISSIONER BALDWIN
mean.
Send them a note, tell
It's a 6:30 meeting, I
COMMISSIONER WILLlAMS: Set it up and divide
the cost by five.
COMMISSIONER GRIFFIN: Yeah. 'T'hat -- I think
that's a good idea.
JUDGE HENNEKE: You're in charge.
COMMISSIONER BALDWIN: I am?
JUDGE HENNEKE: 'l'ake charge.
COMMISSIONER BALDWIN: Sandwiches, baloney
and cheese.
COMMISSIONER WILLIAMS: You can put a cookie
in a little bag.
COMMISSIONER BALDWIN: Okay, I'll take a look
at it. I don't think I'm even going to be at the meeting,
but I'll handle that for you. I want to congratulate the --
the John Prater family of -- they live in Ingram, but the
kid goes to Kerrville, Tivy. John Ray made the first-team,
All-State football team, and what a fantastic young man he
is, and we're really, really honored in Kerrville to have
his family and the caliber of young man in a leadership
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as he is. And, last but not least, I want to say happy
birthday to the greatest president in history, Ronald
Reagan.
JUDGE HENNEKE: Duly noted. Very good.
COMMISSIONER BALDWIN: That's all.
JUDGE HENNEKE: Okay. Couple of
announcements. I'll remind everyone, we have a technology
workshop at 1:30 this afternoon. Should be interesting. I
know a number of the department heads are coming primed to
talk about their technology needs and what's going on in
their areas. Secondly, as Commissioner Baldwin noted, we
have a joint meeting with the Kerrville City Council this
Thursday at 6:30. It will be upstairs in the district -- I
believe District Courtroom Number 1. Should be interesting
for us to sit down with our counterparts at the City and do
some long-term discussions about the joint projects, as well
as future projects. I also want to echo my thanks to
everyone who participated in the Junior District Livestock
show. Once again, it was a record success. I don't know
how those guys manage to juggle things so that they can have
so many animals out there, but it's an amazing sight. And I
particularly want to give our thanks to the members of our
Maintenance Department, Glenn Holekamp, Mike Smart, Jamie,
all the people who helped out there, that are a tremendous
help in getting the facility ready and keeping the facility
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up and running while the livestock show is up and the sale
goes on, and our thanks to each and every one of them.
Finally, I want to congratulate the people who put on the
Snow Ball last night. Snow Ball was held out at the Cattle
Foundation. It was a charitable benefit for 38 charities in
Kerr and Gillespie County. It was well-attended; as a
matter of fact, it was sold out. I believe a good time was
had by all. So, congratulations to those people and
everyone else who's doing fine things around the city of
Kerrville and Kerr County these days. Without anything
else, let's jump into the agenda. We have a busy time
today. Number one, let's pay some bills. Tommy? Does
anyone have any questions or comments regarding the bills as
presented?
COMMISSIONER BALDWIN: I do not.
COMMISSIONER WILLIAMS: Move we pay the
bills.
COMMISSIONER BALDWIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Baldwin, that the Court
authorize payment of the bills as presented and recommended
by the Auditor. Any comments or questions? If not, all in
favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
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(NO response.)
JUDGE HENNEKE: Motion carries. Budget
amendments. Budget Amendment Number 1 relates to the Ag
Barn facilities.
MR. TOMLINSON: Okay. First request is from
Glenn Holekamp to transfer $190 from his Major Repairs line
item to Insurance, and it's for payment for the additional
contribution for the new Ford truck they purchased.
COMMISSIONER GRIFFIN: So moved.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Letz, that the Court approve
Budget Amendment Request Number 1 for the Ag Barn
facilities. Any questions or comments? If not, all in
favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Budget
Amendment Number 2, contractual obligations.
MR. TOMLINSON: Actually, this is not a
budget amendment, but it's a request to transfer some funds,
and it relates to the $990,000 contractual obligation that
we -- that was funded at the beginning of this year. We --
we have a tax rate to collect taxes for this -- for this

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payment. We don't have enough taxes collected as of this
date to make a payment, so I'm -- I'm requesting a transfer
of $77,000 from the General Fund to contractual obligations.
COMMISSIONER BALDWIN: Tommy, when those
taxes come in, do we transfer that money back into --
MR. TOMLINSON: Yes.
COMMISSIONER BALDWIN: -- the General Fund?
MR. TOMLINSON: Yes, we will.
COMMISSIONER BALDWIN: Do we declare an
emergency here?
MR. TOMLINSON: I don't think that's
necessary. I don't think that's necessary to transfer -- or
to declare an emergency just to transfer funds.
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Griffin, that the Court approve
Budget Amendment Request Number 2 relating to the
contractual obligations. Any questions or comments? If
not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Budget
Amendment Request Number 3 from the Tax Assessor.

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MR. '1'UMLINSON: Okay. This request is to
make payment for a computer replacement for the Tax Office.
lt's a transfer from the Contingency line item in
Nondepartmental of $1,151 to Capital Outlay in the Tax
Collector's office.
COMMISSIONER GRIFFIN: So moved.
COMMISSIONER LETZ: Second.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Letz, that the Court approve
Budget Amendment Request Number 3 for the Tax Assessor/
Collector's office. Any questions or comments? If not, all
in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Budget
Amendment Request Number 4 is for County Court at Law.
MR. TOMLINSON: This request is from Judge
Brown to transfer $4,056 from his Court-Appointed Attorney
line item to Medical Assistance, and it's -- it's a bill --
we have a bill for $4,056 for a pretrial evaluation in Case
Number CR-O1-1701.
COMMISSIONER WILLIAMS: So moved.
COMMISSIONER BALDWIN: I'll second it, but I
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have a question.
JUDGE HENNEKE: Okay. Motion by Commissioner
Williams, second by Commissioner Baldwin, that the Court
approve Budget Amendment Request Number 4 for County Court
at Law. Commissioner, you had a question?
COMMISSIONER BALDWIN: Yes. Are these
psychological evaluations?
MR. TOMLINSON: Yes, it is.
COMMISSIONER BALDWIN: Okay. I just -- I was
thinking that we had a budget line item for that, but okay.
MR. TOMLINSON: Not in that court. We do iii
the district court.
COMMISSIONER BALDWIN: Okay.
JUDGE HENNEKE: Any further questions or
comments? If not, al] in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.}
JUDGE HENNEKE: Motion carries. Uo we have
any late bills?
MR. TOMLINSON: I have one.
JUDGE HENNEKE: Okay.
MR. TOMLINSON: I have a late bill. It's
from a firm called Purchase Power, and it's a subsidiary of
Pitney Bowes, and it's for $27. It's -- it's for late
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charge and finance charge in relation to an order of the
County Clerk's office. The short version of this story
is -- is that they -- they gave us 21 days from the date of
the -- of the invoice to make payment. We got the -- we got
the invoice in time -- in time to make the payment, but it
didn't -- they didn't receive it until -- until the past-due
date, so they -- they've assessed us a late charge of $L 6,
and a $1 charge.
COMMISSIONER LETZ: Generally, I mean,
payments are -- I guess they're not --
MR. TOMLINSON: Pitney Bowes is almost -- I
would consider them a monopoly in that business, in the
postage business. I mean, that's how they can get by with
giving, you know, 21 days. And mos*_ businesses will give
you 30 days to make payment.
COMMISSIONER GRIFFIN: And flag that account,
so that --
MR. TOMLINSON: Compounded with the problem
of the postal service -- you know, sometimes delivery time
in Kerrville is -- is four to five days, so by the time we
got it and the -- the County Clerk's office processed it and
then we got it, it was too late for them to receive payment,
I don't -- I don't think the County Clerk's office will use
this process any more.
COMMISSIONER WILLIAMS: So moved.
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COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Griftin, that the Court
approve a late bill and hand check in the amount of $27
payable to the order of Purchase Power. Any other questions
or comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MR. TOMLINSON: Okay.
COMMISSIONER GRIFFIN: Judge, before we leave
this subject, could I -- can I ask a question? i've had a
couple of -- over the past couple years, I've had several
constituents ask, why does the County have late bills? Why
do we have -- does that mean we just don't keep up with our
bills? This is one where we sort of had that happen, but
the term "late bills" is a little bit misleading unless you
know what it is. It's not that we're late paying it, it's
that the bill came in late and someone is asking for an
immediate payment. So, you might want to think about a
little different terminology, putting it on our agenda,
because it's really not late bills. It's a request for
accelerated payment.
COMMISSIONER LETZ: Expedited payment.
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COMMISSIONER GRIFFIN: Yeah. Expedited
payment request or something. So, just a thought.
MR. TOMLINSON: All right.
JUDGE HENNEKE: Okay.
COMMISSIONER BALDWIN: Yeah, but daddy did it
this way.
{Laughter,)
COMMISSIONER BALDWIN: We've only been doing
it 125 years. Good idea,
JUDGE HENNEKE: We have no minutes or monthly
reports to approve at this meeting. Before we go into the
consideration agenda, though, I want to say that we will
have an Executive Session today, and we'll have it
immediately before we break for lunch. Sc, let's go into
the consideration agenda. First item is presentation of
landowner signs to Commissioners Court members. George
Holekamp. Morning, George.
MR. HOLEKAMP: Morning.
COMMISSIONER WILLIAMS: Morning, George.
MR. HOLEKAMP: Thank you, sirs, for letting
me come. And I have some Soil and Water Conservation
District signs that we -- the Kerr Soil Water Conservation
District would like to present to y'all for appreciation for
y'all's interest in -- in helping with the district o£ Kerr
County. And, I have one for each of you. We have the
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sign -- the area in blue has -- that represents the river
running through Kerr County and the hills in the background,
and we think this is real appropriate, and I'd like to
present these to you.
COMMISSIONER GRIFFIN: Fantastic.
JUDGE HENNEKE: Thank you, George.
COMMISSIONER WILLIAMS: Thank you, Georye.
COMMISSIONER BALDWIN: Thank you, sir.
MR. HOLEKAMP: Thank you.
COMMISSIONER LETZ: Thank you, George.
COMMISSIONER BALDWIN: I've always wanted
one.
JUDGE HENNEKE: Now we got one.
(Discussion off the record.)
(Photographs taken.)
JUDGE HENNEKE: Outstanding. Those are nice,
George. Thank you very much. Next item, Item Number 2,
consider and discuss a request that the fee for the use of
the Hi11 Country Youth Exhibition Center be waived for
February 200^ and 2003 for the 11th Annual Salute To Women
Veterans. Nick? Morning.
MR. VILLANUEVA: Good morning. Thank you
very much for the opportunity to present this. My name is
Nick Villanueva, as the Judge -- he knows me, and also a
couple others, and I have with me Janeth DelToro, who is the
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coordinator for the Women Veterans Annual Salute. And you
of the exhibition barn for this activity. Annually, we have
it at the Municipal Auditorium, but this year, as all of you
know, it's under construction for Playhouse 2000. It will
probably continue to be under construction through 2003, and
we don't have a space at the hospital big enough to fit
everything that we want to do, which includes information
booths, just the women veterans and family members. We
always have anywhere from 250 to 300 people come out to this
event. This year, we have sent out invitations to the 55
counties that we cover, South Texas Veterans Health Care
System, and that is in the neighborhood of some 9,000 female
veterans in those 55 counties. We probably won't get all of
exhibition barn. But, we'll -- we're hoping that we get a
large number from that. We don't have a budget to do things
like this, and we always go out and ask for donations to put
these on. We've looked for other places. The Knights of
Columbus, we asked, but they're busy that Saturday and we
couldn't use that building. So, therefore, that's why we're
here asking you if we could waive the fee to use it this
year and next year for our female veterans.
JUDGE HENNEKE: Have you cleared the date
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MR. VILLANUEVA: Yes, sir, we have, and it's
vacant.
JUDGE HENNEKE: And it would be a one-day
event?
MR. VILLANUEVA: It's a one-day event, yes,
sir. We'll be in that morning and out that afternoon.
COMMISSIONER GRIFFIN: So moved.
COMMISSIONER WILLIAMS: Second.
COMMISSIONER GRIFFIN: And I'll have a
comment.
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Williams, that the Court
waive the fee for the use of the Hill Country Youth
Exhibition Center in February 2002 and 2003 for the Annual
Salute to Women veterans. Questions?
COMMISSIONER GRIFFIN: My comment is that
this organization does -- this particular event is just
fantastic, and I salute the -- all who are in charge of and
responsible for organizing it. And I would just pledge my
personal support to it, as much as I can do, and -- and I'm
sure that there are many of us on the Court that feel the
same way. And, thank you.
MR. VILLANUEVA: Thank you.
JUDGE HENNEKE: Any other questions or
comments? If not, all in favor, raise your right hand.
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(The motion carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(NO response.)
JUDGE HENNEKE: Motion carries.
MR. VILLANUEVA: Thank you.
MS. DELTORO: Thank you.
MR. VILLANUEVA: Just -- if I can mention one
more thing, February is also National Salute to Hospitalized
Veterans, and all of you will receive an invitation to come
out to our official visiting day, which is February the
14th, at lU o'clock. So, you'll be receiving an invitation;
hope to see you there.
JUDGE HENNEKE: Good.
MR. VILLANUEVA: Thank you very much.
COMMISSIONER BALDWIN: Thank you, Nick.
JUDGE HENNEKE: I don't see General
Schellhase in the audience, so we'll go on to Item Number 4,
consider and discuss the Chili Appreciation Society of
America's request to use Flat Rock Lake Park on March 30,
Year 2002, for the annual Chili Cook-off and expand
activities this year, et cetera. Commissioner Williams?
COMMISSIONER WILLIAMS: I'll defer to Karl
Buechler, who made the request on behalf of his group of
chili cookers. And tell us what the expanded activities
are, Karl, and what, if any, extra considerations there need
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to be.
MR. BOECHLER: Okay. As you're aware, we've
been using the park there for several years, and we have
raised several thousand dollars for these different
organizations around Kerrville; K'Star, Dietert Claim,
Turtle Creek Fire Department. And this year we're having a
different cook-off event, because the Lion's Club no longer
will hold the Easter barbecue/chili cook-off, Easter Fest
that's been in this town for 23 years. They've given it up.
So, the Chili Appreciation Society International and several
businesses here in the -- in the city has decided to take
this over. It's something that the -- that the county and
the city needs to keep going, being as it's been here for 23
years. We would like to use Flat Rock Lake, because all of
the people that come from out of town love to go to that
park. We're going to try to do the Easter Fest. The
Knights of Columbus are having a meeting this Wednesday.
They would like to take over the concession stand and also
the Easter egg hunt portion of it. Chili Appreciation
Society will have a sanctioned chili cook-off and sanctioned
barbecue cook-off, which the college never had a
sanctioned -- it never was sanctioned; it was just a -- just
a cook-off. This will be sanctioned, so we will draw people
from all over the state. All of this money will go to the
Hi11 Country Youth Ranch out there in Hunt, the proceeds
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from this benefit. And we would like to have it -- to start
a year -- to be an annual event at Flat Rock Lake. The
only -- the only thing that -- that we're really needing, we
usually get our tents and our port-a-pottys and everything
that we need for the event, but we have no electricity at
Flat Rock Lake. The other events, we could make do without
electricity, but this one we're going to have a stage and
we're going to have entertainment, and we sure would
appreciate it if the Court could consider getting us a
temporary electric pole down there for this event.
COMMISSIONER WILLIAMS: And you would ask --
well, when you say the Court get it, you mean our -- I'll
call KPUB and make the arrangements to bring the line in?
MR. BUECHLER: Whatever is necessary, yes,
sir.
COMMISSIONER WILLIAMS: And then who picks up
the tab for the electricity there?
MR. BUECHLER: We will pay for the
electricity, yes, sir.
COMMISSIONER WILLIAMS: I see.
Mr. Holekamp's in the audience someplace out there. What is
involved in all that, Glenn? Do you know?
MR. HOLEKAMP: I would have to do a little
research before I could really tell you, because I really
don't know where they're thinking about putting it, so it
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would -- we would have to call KPOB and find out what is
involved.
C:UMMISSIUNER LETZ: 1 don't -- just from
dealing with them, I don't know how you do a temporary one.
I mean, you can put one in, take it out, but then you got to
put it in and take it out. I mean --
COMM1551UNER GRIFFIN: There's no power in
the --
MR. BUECHLER: Well, you could leave the pole
itself there, but you could disconnect it from one year to
the next, to where people wouldn't be using electricity.
COMMISSIONER LETZ: Right.
MR. BUECHLER: Just tell them to pull the
breaker.
COMMISSIONER LETZ: Right.
MR. BUECHLER: And it's really -- that way it
wouldn't be but a one-time charge to put it in.
COMMISSIONER LETZ: Where do you need the --
I mean, the power in the park?
MR. BEUCHLER: We11, what I would like to do,
when you go into the park itself, you have a road that
circles it, and we kind of want to put it somewhere out in
the middle of that circle, if possible. If not, wherever's
feasible. I mean, we'll take it wherever we can get it, but
we would like to have it in that -- inside the park area
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somewhere for the -- for the tent for the awards ceremony
and for the different functions that's going on.
COMMISSIONER WILLIAMS: If you know, Karl, is
there a power take-off source anywhere near that?
MR. BEUCHLER: There is a power take-off
source there at the American Legion that -- that they can
draw from. And there is also a pole -- a pole across the
street directly of where I'm talking about in front of that
Highlander's Yacht Pub thing, which they could -- they could
draw off of that, which would be right in line with about
the middle of the park where we would like to have it. I
could get together with Richard Kaiser and go down there and
see just what we're talking about.
COMMISSIONER LETZ: I mean, my gut feeling
is, it's going to be more money than we -- probably than I'm
going to want to support. I mean, 'cause that's -- it's not
cheap to put in power poles. And KPUB -- I don't think
they'd really do it for no charge, or will do it for no
charge. I don't mind inquiring, but is there a way that --
that the part of the festival that needs electricity could
be moved up to the main -- where we do the county fair,
around the parking lot area where we already have power?
MR.. BEUCHLER: That would -- see, all these
people come in motor homes and stuff, and it's just --
when they come into the area, they -- they come in, like, on
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Friday night; they don't leave till Sunday, and they -- it's
not a moving around thing.
COMMISSIONER LETZ: Right.
COMMISSIONER WILLIAMS: That leads me to a
question, Karl. What exactly will the power be used for?
It's going to be just used to -- for entertainment purposes?
Or will it be used to hook on campers and things like that?
MR. BEUCHLER: Oh, no, no, no. No campers
will be hooking onto it, no, sir. They have -- they are all
self-sufficient. This will just be for entertainment
purposes, for the stage for award ceremonies and for
different -- just different functions of that type.
COMMISSIONER WILLIAMS: I'm going to suggest
that maybe Karl and Glenn and others get a little more
definitive information for us about the cost, where can the
power source -- where is the power source, what's it going
to take to get it to the park, and then come back on the
first meeting in February.
MR. BEUCHLER: Okay.
COMMISSIONER WILLIAMS: That still gives you
plenty of time.
MR. BEUCHLER: Yeah, it's the 30th. It will
be the 30th.
COMMISSIONER BALDWIN: We could approve today
the use -- to use it, so they'll know --

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COMMISSIONER GRIFFIN: Right, that you've got
the park.
COMMISSIONER BALDWIN: -- we're committed to
it.
COMMISSIONER WILLIAMS: We can do that. Let
me move that, and see if -- see where that takes us. I
would move that we approve the Chili Appreciation Society of
America's request for the use of Flat Rock Lake Park, and
instruct Mr. Holekamp to meet with Mr. Buechler to determine
the scope and cost of a temporary power source for the park.
COMMISSIONER LETZ: Second.
COMMISSIONER BALDWIN: Second.
DODGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Letz, that the Court
approve the use of Flat Rock Park on March 30, Year 2002,
for the Chili Appreciation Society of America annual chili
cook-off, and further request that Mr. Holekamp and
Mr. Buechler get together to determine the cost of providing
temporary power for the activities on that date. Any
other -- any questions or comments?
COMMISSIONER LETZ: A comment, that where we
may be able to help -- I just thought about this. Glenn and
I need to get together. The location of the -- hopefully,
before too long, the restrooms will need power.
DODGE HENNEKE: Yeah.
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COMMISSIONER LETZ: So we're going to need to
put a transformer and a meter in the park, but it's not
going to be anywhere near where you're talking about, but it
would be closer. And, anyway, there may be a way that we
could piggyback some expenditure that we're going to have to
make anyway, which will come out of the grant funds.
MR. BEUCHLER: Yeah, I remember something in
the paper about y'all were going to do that, some restrooms.
COMMISSIONER LETZ: That may work, and it
would be -- anyway, but we can get together on that and may
be able to work that out. So, Glenn, when you set up the
meeting, just let me know and I'll be there as well so we
can look at that part of it and see if we can make it all
work together.
JUDGE HENNEKE: Any further questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MR. BEUCHLER: Appreciate it. Thank you.
COMMISSIONER WILLIAMS: Thank you, Karl.
JUDGE HENNEKE: Next item is Item Number 5,
consider and discuss the details of the extension of
Butt-Holdsworth Library services to the unincorporated areas
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of Kerr uounty. Commissioner Williams.
COMMISSIONER WILLIAMS: I've invited as our
guest this morning Antonio Martinez, who is the Library
Director of Services and so forth for Butt-HOldsworth.
Antonio, if you'll take the podium, we have been working
with Butt-Holdsworth Library now for a couple years in an
effort to extend library services both east and west from
the city limits of the unincorporated areas of the county.
As everybody knows, the County funds 50 percent of the
library's operational costs, and Antonio has been very
gracious and eager to work with us in extending these
services. The question that we're going to -- after he
details what's going to happen, the question would be, we'd
like to have some input from the Court in terms of where
they think services could be extended logically, and how
frequently, and just anything that comes to mind with regard
to this. And, with that done, I'll introduce Antonio to the
Court.
MR. MARTINEZ: Judge, Commissioners, a couple
of weeks ago at the regular library meeting, I did bring up
the issue of the county-wide delivery service, and I
requested some guidance from Commissioner Williams as to
what would be some good locations to bring this service to,
and he suggested I come before the full court and pose that
question to you. And that's really the big issue that I --
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that I bring to you today. I need some guidance on what
locations you would consider to be good locations. You
either in shopping or buying services or whatever, and a
willingness on the part of the landowner to allow to us park
there for a few minutes. What I envision, as I told
with this, three or four locations once a week, see how that
develops,	and possibly expand as	we	see	what the	demand	is.
So, that's	what I'd like to pose	to	you	today.	What are	the
locations that we could go? If you prefer to have some time
to think about this, we're still in the process of getting
the vehicle ready that's been ordered and is scheduled for
delivery in a couple	of	weeks.	We're	also working	on	some
media announcements	to	advertise	the	service, and	also	on
the job description for the person that will be actually
driving the van and actually delivering the materials. So,
that's where we are, and that's where we would -- we request
your guidance.
COMMISSIONER WILLIAMS: Antonio, if you will,
before we get into that discussion, would you just give --
kind of give the Court a little outline of how you see the
service evolving? Is it a service for books and other
material that people who live in the outlying areas would
call into the library?
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MR. MARTINEZ: Right.
COMMISSIONER WILLIAMS: Or use their
computers, go to the web site, order materials. And, in
fact, you'll be delivering? Or --
MR. MARTINEZ: Sure. Let me detail that.
COMMISSIONER WILLIAMS: All those things
about it that you can tell us.
MR. MARTINEZ: Let me detail that for you a
little further. We have an upgrade in place on our -- on
our computer system that will allow people to now look at
the library catalog. I have an Internet that's called the
web pack, and so they are able to go on there, they're able
to make reservations. They're able to e-mail us via the web
pack. Also, they can still call us on the telephone, and
that's how we envision the service to go initially, that it
will be on request, on-demand type of service. We'll
respond to a person's call, e-mail, web pack reservation,
whatever. It will probably be a combination of all three
things. And, at that point, we will collect the materials,
we'll set up a delivery date for the person, notify them of
that delivery date, and bring out the materials, and also
later on arrange for a pickup of those materials. Again --
yes, sir?
COMMISSIONER LETZ: Would -- I mean, I would
imagine it would take a while to get the public aware that
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this is going on. Do you plan to send -- even if there's
no -- say we have a point in Center Point where this -- they
don't respond. If there's no one requesting materials on a
given date, will you send the vehicle down there just for
publicity, to sit there? Or would it only go down if
there -- if there was something to deliver?
MR. MARTINEZ: I think initially, we'd like
to do that, to have a presence even when we have no request.
Show up with brochures, advertise the service, as you say,
right.
COMMISSIONER WILLIAMS: Antonio, is the -- is
the job that you are developing a job description for, is
that intended to be a full-time job, or limited to a number
of hours per week, or what?
MR. MARTINEZ: That's a part-time job, sir,
20-hour-a-week job.
COMMISSIONER WILLIAMS: Twenty hours a week?
MR. MARTINEZ: Right. Right.
COMMISSIONER WILLIAMS: We discussed the
potential of sending the van to the eastern and the western
areas of the county, but there may be northern and southern
points as well that we want to take into consideration.
That's why we want to hear from everybody.
COMMISSIONER LETZ: Can this location -- is
it possible to use Post Office parking lots?
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MK. MAR'I'1NEZ: I really don't know. I mean,
we could pursue that. I don't know how many of you have
precinct offices, also. I thought that might be a good
location, if you have any area where you operate out of, you
know.
COMMISSIONER GRIFFIN: Yeah. We have the
annex area there in Ingram, of course, and that would be one
of the candidate slots. One of the other -- and in a
brainstorming fashion, one of the things that pops into mine
is that it might be -- if it's possible to do, we might want
to at least show the system at the high schools, so that --
so that the kids would know that this is a possibility; that
if there's something that the high school library doesn't
have or something of that sort, you know, I think this would
be a good educational method.
MR. MARTINEZ: Okay. You're thinking of
center Point and Ingram?
COMMISSIONER GRIFFIN: Yeah, show them off.
Just show oTf the van and say, "Here's what we got; here's
what we can do."
MR. MARTINEZ: We will definitely send some
of our brochures to the school, but yes, sir, certainly we
could show up there and announce that and highlight it.
COMMISSIONER WILLIAMS: I think it's possible
that we could use the Center Point High School area as a
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spot, but it was also suggested to me that we may want to
consider -- I don't know if you want to do an east and west,
for that. If you're thinking in terms of high school, I
certainly would be willing to accompany you to the Board of
Trustees meeting over there and make a formal request for
that use. The question is, are there any other sites we
COMMISSIONER LETZ: I think, personally -- I
not really a location in my precinct, other than city of
Kerrville, so it's kind of a moot point from my standpoint,
but I think it's good to go to the high school, but I would
certainly -- I think you're going to miss a large portion of
the target community that don't frequent the high school.
That's why I mentioned the Post Office. I think a lot of
the retired community especially, and everyone else, they
use the post offices. And I would recommend, you know, like
Center Point Post Office, and then I would go beyond Ingram.
I mean, I think you need to go to Hunt or to Mountain Home,
or both, 'cause Ingram really isn't that far. People that
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are in Ingram, they come into Kerrville, and Butt-Holdsworth
Library is fairly convenient, but it's people out towards
the Hunt and the Mountain Home area that -- you know, not as
many users possibly, but it's certainly a lot further away.
COMMISSIONER GRIFFIN: My suggestion on high
schools would not preclude all the other things. I'm just
saying that in addition to, as we feel our way through
this --
MR. MARTINEZ: Right, the --
COMMISSIONER GRIFFIN: -- process, just to
make sure that the high schools are aware that that kind of
service is available. Another thing to consider -- another
location to consider may be some of the retirement/nursing
homes, because there is a case -- and there are several of
those that are outlying where we could -- those people might
have a real use for that service. So, there's probably some
more, too, but just off the top of my head.
MR. MARTINEZ: Well, my whole purpose was to
get the ball rolling, get the thinking started. We're still
probably about a month, month and a half away from having
the vehicle ready, having the person hired. We'll probably
go out and drive around, scout around. And, you know, if
you do think of anything else, give me a call or relay it
through Commissioner Williams. Yes, sir?
COMMISSIONER BALDWIN: Antonio, in our notes,
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in our backup material here, funding for this extension of
services has been incorporated into this year's library
budget.
MR. MARTINEZ: Right.
COMMISSIONER BALDWIN: So there won't be any
cost -- any additional cost for this year. Do you foresee
an increase in the next year?
MR. MARTINEZ: I don't think so. The only
time we will see an increase is if we get to the point where
the vehicle's worn-out and needs replacement. Your cost for
this year is $11,250, I believe, and I foresee that that
will be stable for, you know, a couple years; may even come
down slightly if we don't do as much advertising in the
future. We -- we created a budget to have brochures
printed. We created a budget for fitting out the van with
special equipment. We probably won't need that in future
years. We will still have a maintenance cost, but the
fitting out of the van cost will disappear after year one.
COMMISSIONER BALDWIN: Thank you.
JUDGE HENNEKE: Any other questions or
comments?
COMMISSIONER WILLIAMS: Well, if the Court
gets back -- I will get with Antonio, either before or
during our next board meeting.
MR. MARTINEZ: Perhaps we could arrange a
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drive-around.
COMMISSIONER WILLIAMS: We can do that. We
can do that. Should do that.
JUDGE HENNEKE: You might drive around with
Commissioner Griffin in the west and Commissioner Williams
in the east.
MR. MARTINEZ: Sure, I'll be available for
that at your pleasure.
COMMISSIONER GRIFFIN: Sure.
COMMISSIONER BALDWIN: Only place I can think
of in my precinct maybe would be Rosa's front yard.
(Laughter.)
COMMISSIONER BALDWIN: Would you be
interested?
MS. LAVENDER: Sure.
COMMISSIONER BALDWIN: Okay, great, thank
you. Another service.
MR. MARTINEZ: It's a commonly congregated
place.
COMMISSIONER BALDWIN: Not exactly. It's a
lot like the third deer feeder on the left out in my ranch
in Mountain Home, you know. So --
MR. MARTINEZ: Anything else?
COMMISSIONER WILLIAMS: Thank you.
JUDGE HENNEKE: Thank you.
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MR. MARTINEZ: Thank you.
JUDGE HENNEKE: Appreciate it. I see General
Schellhase in the audience now. Let's back up and take Item
Number 3, consider and discuss annual report, Kerr County
Historical Commission for Year 2001.
MR. SCHELLHASE: Judge and Commissioners, as
you know, we're required to -- Kerr County Historical
Commission -- I'm Walter Schellhase, Chairman of the Kerr
County Historical Commission, 529 Water Street, Kerrville.
Required to make a report annually to the Commissioners
Court on three primary activities; the activities we're
undertaking, the membership, and leadership of that group.
I've submitted a package to each of you of a report, and I
will skim that quickly and touch the highlights of that so
y'all know the specific things we're working on.
Markers are a primary object for us at the
current time. They're so difficult to get in Texas, it
takes us so long to run them through the bureaucracy that we
start them early and live with them for a long time. We
were successful this year -- or in 19 -- no, 2001, in having
two awarded, the Woolls Building in Center Point and the
Zion Lutheran Church here in Kerrville. The Woolls has
actually been received, mounted on the building, and
dedication was last month. The Lutheran Church is still
pending receipt from the foundry and approval of the final
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draft. If you do not make a change to what the State sends
us back as the script to put on a marker, they go through
relatively quickly. If you change that script, it delays it
considerably. In the case of Zion Lutheran, when you
rewrite it, it starts all over again, so that's the status
we're in with that. So, we'll blame that on our dearly
departed pastor -- dearly retired pastor.
We have three others in the works right now;
A.C. Schreiner's residence, which is my home, the Rose House
out in west Kerrville, and the Union Church building. Our
holdup on the Union Church building is that the State has --
or the Texas Historical Commission classified it as a relic,
and so we are now back trying to address that in a proper
context; it's certainly not a relic. The church itself,
I'll go into the restoration. As you know, that's been our
big project. We're now in the process of starting to work
on the inside. The outside is completely finished, with the
exception of hanging the front doors, which were custom made
for us, and erecting a steeple. The steeple was donated to
us -- or funded for us by the Community Foundation. I
believe it was around $6,800. That steeple is in. We have
it in the building, although it has not been erected. We're
waiting for the proper time to do that. Our total budget
for the restoration of that building was $187,000. We're
now at about $130,000. We believe we have enough money at
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this time to complete most of the inside work and certainly
make it occupiable inside so that we can start using
volunteer help inside. Whereas outside, the walls were so
high, so big and so rickety, that we were only able to
contract that.
Our biggest fundraiser project is the 2002
historical calendar.
(Mr. Schellhase handed out calendars.)
COMMISSIONER BALDWIN: Thank you.
COMMISSIONER WILLIAMS: Thank you, sir.
COMMISSIONER LETZ: I've already got one; I
bought one.
MR. SCHELLHASE: You bought one, good. As
you know, this is our second edition of the calendar. We
print about 1,000 of them. We ask a $10 donation for them.
They cost us about $2 apiece to print, with a lot of
locations being provided. This year we're -- we've got
historical sites in Kerrville. Last year -- or in Kerr
County last year, we went with unique sites and items. The
calendar brings us in about $5,000 to $6,000 a year when we
sell all of them. Last year I believe we had about 200 that
we did not sell. Surprisingly enough, they're selling
relatively good this year. When they find out they don't
have Edition 1, they ask for Edition 2, so we're able to
sell those double-up.
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The oral history is probably our biggest
ongoing and costliest project that we do. As you know,
we're now completing about 50 oral histories. I brought one
of those to you last year when I presented this; you had an
opportunity to look at that booklet. We're now in the
process of working out with the library exactly where those
are going to be stored and made usable. We have a lot of
requests for them already. Very, very unique documents that
I think will be a -- you know, be a big part of Kerrville
history for time to come. Unfortunately, our list is
growing faster than we can accomplish the interviews. We
did have a lady that was doing the transcript --
transcribing our tapes for us. She no longer is in the
area, so we're now having to pay to have that done. So, it
becomes a little bit more costly. We have, I believe, 1~2
on our list now to be interviewed, and that data recorded.
We're completing those at the rate of 20 to 25 a year. It's
obvious our list to do is getting longer than our list done.
Also, failing to do some of the interviews is costly to us,
because most of the interviews are being done with elderly
people, and they're passing away rather rapidly, so we miss
those that pass away. So, it's a project we really need to
stay on and to devote more time to.
Our marker brochure booklet -- as you know,
we're out of those, and that has been updated with a lot of
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work by Clarabelle Snodgrass, who did the total visit of all
of the markers, corrected their locations. The State wants
us to do a -- a GPS location of all of those as part of the
state program. Unfortunately, it's too expensive for us to
take up at this time, but perhaps next year when the budget
comes time, we'll take a look at that and see exactly what
we're talking about. Our archives are still downstairs in
the basement, still overcrowded, still full of a lot of
items, our biggest ones being full rolls and the historical
postcards that we display down there. Thank goodness, the
courthouse display cabinets will no longer be on our list to
report. Only the fact that we still do maintain that.
Renee Sherman does that out of the archives and keeps things
posted. In the event any of you would like to have anything
posted up there, please let us know so we can take it under
consideration.
In the booklet, I've given you the budget as
to how we worked everything out for last year, how it was
actually spent, and a proposed budget for this year.
Membership stays with an active of 13 individuals. Ten
members are basically in name only, but the ones that are
involved in the Commission, we ask your approval for the
leadership of the group, for the directors and the officers.
They remain the same as they were last year, because we
serve a two-year term, so we will not be changing leadership
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until December this year.
Other activities that we would like to
undertake, other than the ones we're dealing with right now,
deal primarily with our old cypress stump; we're still
interested in trying to do something with that, and locating
the interview area in the library. We're now using the
building behind the library. I don't know if the -- the
history library. There is a two-story building in the back
that was planned to be torn down, as I understand,
originally, but the Friends and the Kerr County Historical
Commission are now using that building to do our interviews
in, and we're going to try to see if we can work out
something to make that a permanent arrangement, because
there will not be room in the library, itself. Do you have
any questions?
JUDGE HENNEKE: Questions or comments?
Excellent work.
COMMISSIONER GRIFFIN: Excellent work.
COMMISSIONER WILLIAMS: Here's $10 for my
calendar, although I think my wife already bought one.
MR. SCHELLHASE: Those were donated to the
Commissioners Court.
JUDGE HENNEKE: I've got one already that I
haven't paid for yet.
MR. SCHELLHASE: So you'll have another one.
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JUDGE HENNEKE: Do 1 have a motion to approve
the report, including the leadership as presented?
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Griffin, to approve the annual report
of the Kerr County Historical Commission, and to approve the
leadership, officers and directors as presented. Any
questions or comments?
COMMISSIONER LETZ: I have one comment, and I
don't know that General Schellhase knows this. The Woolls
Building also received national recognition, I believe a
national historical marker.
MR. SCHELLHASE: I don't believe that's been
approved yet.
COMMISSIONER LETZ: I think it has.
MR. SCHELLHASE: It has? That comes through
us, and we had to sign off on it and say that we had the
historical marker on it, so --
COMMISSIONER LETZ: Mr. Story received an
e-mail to that effect from a lady in Austin last week, I
believe. So --
MR. SCHELLHASE: Quick story about the Woolls
Building. It was turned down initially because of not
having an original photograph. So, today, when you do an
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old building, you have to have an original photograph, and
they are hard to come by. And that's our holdup with the
Rose House right now, is there's no original photograph to
that residence.
COMMISSIONER LETZ: That's a good point;
that, you know, when we're visiting a lot of old families
and people around Kerrville, don't throw old photographs --
we've got a chest of them, I know, at our house. And -- you
know, and a lot of the old families have a lot of
photographs, but it makes things a lot easier for a lot of
historical information when you can use any kind of a
picture. Who knows what's in the background of a lot of
family photos?
MR. SCHELLHASE: Some of the photos in this
came from private collections that have been committed to
us. Hopefully someday, that when -- when those families do
not want to pass those on, they will come to us, and that's
why the collection in the archives is growing considerably.
We did -- I didn't mention, we did have one other item that
was given to us this year. It's a -- I consider it a
historical map. Roy Much, a resident of Kerrville, gave us
a blueprint of the landing at -- his unit landing on D-day,
and ending in Austria. And in that map is every day
recorded of what took place by that unit of the 141st Field
Artillery; the number of casualties, the number of rounds,
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the number of replacements, the days traveled, where they
went day by day. Really, really interesting. We don't know
what to do with it yet. We have it, but we -- it's a
blueprint; it will fade if it's left out in the open. We're
seeking from the Historical Commission telling us how to
preserve it and keep it a good document. Thank you.
JUDGE HENNEKE: We have a motion on the
table, before we go. Any further comments or questions? If
not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MR. SCHELLHASE: Thank you.
JUDGE HENNEKE: Thank you, General. At this
time, let's jump to Item Number 24. I see Megan Caffall in
the audience. We can take care of the airport grant. Item
Number 24, consider and discuss joint resolution for Routine
Airport Maintenance Project Grant. Megan?
MS. CAFFALL: This is the fifth year that the
airport will participate in this Routine Airport Maintenance
Program. The primary project this year is the beacon
relocation. The current airport beacon is located on the
water tower, and has been vandalized over the last year to
the point that it's now in my office. It's -- currently, we
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have a rental beacon on that tower. Excuse me. Our water
tower is scheduled to be demolished; it's no longer in
service -- excuse me -- and so the relocation of the beacon
is a project that we really need to do. We upped our
current agreement for airport improvement project. The
airport is committed to participate in the Grant Ramp
Program -- excuse me; I'm having be trouble talking here.
Are there any questions?
COMMISSIONER BALDWIN: Are you getting choked
up because you're around us, or are you sad about this
beacon?
MS. CAFFALL: No, it's the prospect of no
food on Thursday night.
(Laughter.)
MS. CAFFALL: Actually, the staff never does
get fed anyway. No, I'm just having allergy problems.
COMMISSIONER GRIFFIN: Well, this has
certainly been a -- I just want to say, it's certainly been
a productive program in the past, and it's a good source of
grant funds that it opens up for our airport to be improved
and to be maintained. And I'll make the motion that we
approve the resolution as presented and authorize the County
Judge to sign same.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Motion by Commissioner
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Griffin, second by Commissioner Williams, that the Court
approve the Routine Airport Maintenance Project Grant and
authorize County Judge to sign same.
COMMISSIONER LETZ: Judge, question. The
matching funds, up to $30,000, is that the total or is that
half of that amount would be the County's and half the
City's? Or am I reading this wrong?
MS. CAFFALL: The grant covers up to $30,000,
but we only budgeted $20,000. The two projects that -- the
beacon is the primary project, but we're also including in
there buying some PAPI bulbs for our Precision Approaching
Path Indicators that were installed last year. The cost of
those two projects is estimated to be $15,000. TexDOT
allows you to spend up to $30,000; they will match it with
$30,000. I didn't ask them to change the document, because
if something were to come up this year -- like this beacon
relocation is a project that we're going to have to do at
the airport anyway. This way we get half of it paid for.
If we have some sort of catastrophic event, by a letter, we
could get it included into this grant and get at least half
of it paid for. This budget year is -- is one that's
costing the City and the County each; next year it's going
to cost, so I'm very conservative about what we do spend,
but I would like to have the opportunity there in case
something does come up.
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COMMISSIONER BALDWIN: Megan, you said the
beacon was destroyed by vandals. We're talking about rifle
shots or what?
MS. CAFFALL: It's full of holes. The
last --
COMMISSIONER BALDWIN: Bullet holes?
MS. CAFFALL: Over the last year, it's been
shot at, to my documentation, three to four times. The last
time, it was totaled. And that location on the water tower,
besides the fact that the water tower is scheduled to be
taken down because it's no longer in service and was
originally constructed in 1920, is -- it's vulnerable there.
COMMISSIONER BALDWIN: Yeah.
MS. CAFFALL: We're getting the beacon
replaced with insurance money. It is insured, and so the
cost of relocating this is for the tower and electrical
service to put on it, and the location behind Kerrville
Aviation where it's on airport property and not nearly as
vulnerable. The airport water tower is 140 feet tall, so it
presents a better target. But -- and a point to make,
though, is that since September 11th, we have not had any
vandalism of the beacon, and I'm hoping that that's going to
continue. Bur it's still -- it needs to be on airport
property. It's on the leasehold now, and it's kind of --
we're going to have to move it, so we might as well move it
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someplace where it's going to be more protected.
COMMISSIONER BALDWIN: Thank you.
COMMISSIONER LETZ: This is already in the
budget?
MS. CAFFALL: Yes, sir.
COMMISSIONER LETZ: To do this, the grant
amount?
MS. CAFFALL: We budgeted up to $20,000, and
I'm proposing to spend 15. We don't have to spend all the
money under our grant obligations. It's just -- if I can
save a little here and there, I'd like to do that.
JUDGE HENNEKE: Any other questions? If not,
all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MS. CAFFALL: Thank you.
JUDGE HENNEKE: Thank you, Megan. At this
time, let's take up jointly Items 6 and 7, which are --
which is Architectural Services Agreement and Construction
Management Services Agreement with Keith Longnecker for
purposes of continued finish-out of the basement of the
Courthouse Annex. Keith?
MR. LONGNECKER: Yes. I'm Keith Longnecker,
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architect; been working with the County now for about three
years altogether. And you have before you a -- two
agreements, one of which is for architectural services to
complete the lower level -- actually, it's for the design of
offices for the Treasurer -- County Treasurer's offices, and
extension of a corridor out to the north door or north
exterior entrance. The other contract is for construction
management, which are very similar to those contracts that
you gave me for the Juvenile Probation Department. The
preliminary drawings for the offices and the corridor
extension were made back in June, when we first did all the
preliminary for assigned spaces in the lower level, and I
have here copies for each one of you of the cost estimate
for the construction of the Treasurer's offices and the
corridor. The corridor itself has been permitted by the
city. Probably need a minimum building permit to do the
Treasurer's offices, themselves. The small sheet that I
just gave you, the small print, is the offices themselves,
the layout, the furniture, and general description of each
area within the offices. It's about 900 square feet. The
large drawing is the overall plan of the lower level, and
indicates the location of those offices within the lower
level. The contract would be for balance of architectural
services, to complete the details and schedules and so forth
needed for the construction of those offices. I have a
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square marking that area that this -- this construction
involves.
JUDGE HENNEKE: Any questions or comments?
COMMISSIONER BALDWIN: Keith, so what I'm
hearing you say is that the cost of fixtures and material is
going to be about $9,000?
MR. LONGNECKER: It's --
COMMISSIONER BALDWIN: $9,030?
MR. LONGNECKER: Yes.
COMMISSIONER BALDWIN: And your fee is going
to be about $3,200?
MR. LONGNECKER: Right.
COMMISSIONER BALDWIN: That's roughly
$12,000. How much do we have in the budget to do that work
down there?
MR. LONGNECKER: It was my understanding that
there was $25,000 placed in the budget.
COMMISSIONER BALDWIN: And then how did we do
financially on our other project, the previous project with
the Juvenile offices?
MR. LONGNECKER: The Juvenile offices, I
believe, was about $11,000 less than what we had budgeted,
which went back into the budget last year. Part of the
materials you see here on this cost estimate, the metal
stud, sheetrock, doors and frames, suspended ceiling
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materials and furniture, plywood counters, I went ahead and
purchased those on the other contract agreement we had, to
get as much of that as possible, not knowing ahead of time
exactly what we were going to need, but I know we'll need
this much material. And that's why this cost is -- is going
to be less than what you have budgeted.
COMMISSIONER BALDWIN: Putting 11 grand back
in is not a bad deal. Do you have -- when is the starting
time?
MR. LONGNECKER: Well, we can start next
week, probably. I have the drawings ready to finish. In
other words, what you're looking at there is the floor plan.
We can start the corridors anytime, but I need to draw some
more detail for the offices themselves.
COMMISSIONER BALDWIN: And how long do you
think it will take to complete the project?
MR. LONGNECKER: Between six and eight weeks.
Now, this -- this depends a lot on -- on the trustees and
the community service help that we can get.
COMMISSIONER BALDWIN: That was my next
question. Are you planning on using prisoners again for
part of the construction?
MR. LONGNECKER: Yes, sir.
COMMISSIONER BALDWIN: Did that work out
pretty well for you?
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MR. LONGNECKER: It worked out very well. We
had both trustees and we had both community service working
on the Juvenile Probation Department's offices. Here, I
estimated contracts. We will need licensed electricians,
and we'll need riVAC/mechanical for that, and the rest of it
is -- is for additional materials and my fees, and that's --
on the second page of my estimate there, the total cost is
$16,290, my estimated total cost, with a small contingency
factor of about 5 percent in there.
COMMISSIONER LETZ: One thing I wanted to --
I thought Buster was going to take this last step, but --
COMMISSIONER BALDWIN: I may not be through.
But you go ahead; I'll let you have it.
COMMISSIONER LETZ: I think it's important
that we note that we are using trustees and community
service workers, which is why the cost is low, which is
also -- on a percentage basis, it appears your fees are
high, but this is not a true reflection, because we're
using -- all the labor is basically -- well, it's not
dollars paid out; it's just in service, so to speak, so that
your percentage -- the percentage amounts of your fees are
not out of line.
MR. LONGNECKER: As this budget gets more and
more compressed, my fees are going to be a higher
percentage.
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COMMISSIONER LETZ: Right, that's what I'm
basically saying, is that your -- you know, just so the
public, if they look at this saying, "Y'all are paying
30 percent for architectural fees and construction
management," that's not a true 30 percent, because there's a
lot going into the project that's being paid for through
County-provided labor.
COMMISSIONER GRIFFIN: Yeah.
MR. LONGNECKER: The only difference here
over the Juvenile Probation, we're not going to use a
foreman this time, like we did for that. We're going to
try, Glenn, I believe Sonny -- I don't know his last name.
He's one of your maintenance personnel who's experienced in
contract work, and he'll --
COMMISSIONER BALDWIN: Hallelujah.
MR. LONGNECKER: -- be handling quite a bit
of the superintending of the work.
COMMISSIONER BALDWIN: Judge, do you want a
separate --
JUDGE HENNEKE: Do it in one if you want,
Commissioner.
COMMISSIONER BALDWIN: Do you want two
separate orders?
JUDGE HENNEKE: You can do it in one.
COMMISSIONER BALDWIN: I move we approve the
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agreement with Keith Longnecker, architect, for
architectural services and construction management services
only on the lower level project.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Griffin, that the Court
approve the Agreement for Architectural Services with R.
Keith Longnecker, Architect, as well as the Agreement for
Construction Management Services with R. Keith Longnecker,
Architect, for completion of the Treasurer's offices in the
Courthouse Annex basement. Any other questions or comments?
COMMISSIONER BALDWIN: I haven't heard
anything; I assume that I'm still the liaison for the Court.
If not, --
COMMISSIONER GRIFFIN: Absolutely.
COMMISSIONER BALDWIN: -- speak up. All
right, buddy, this is it. They've just given me some power
here.
MR. LONGNECKER: All right.
JUDGE HENNEKE: Any other questions or
comments?
MR. LONGNECKER: What else did you need?
JUDGE HENNEKE: If not, all in favor, raise
your right hand.
(The motion carried by unanimous vote.)
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JUDGE HENNEKE:
(No response.)
JUDGE HENNEKE:
Keith.
All opposed, same sign.
Motion carries. Thank you,
MR. LONGNECKER: Thank you.
JUDGE HENNEKE: Next item is Item Number 8,
consider advertisement for annual bids on emulsions,
aggregate, base, cold mix, black base, culvert pipe,
equipment by the hour, 5-year lease on loader, and
6,500 tons base for Sheppard Rees. Franklin?
MR. JOHNSTON: I think you have a copy of the
advertisement that is proposed to put in the newspaper, to
be bid Friday, March 8th, and opened on March 11th in
Commissioners Court.
COMMISSIONER LETZ: So moved.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Griffin, that the Court approve the
advertisement for sealed bids for road base material, et
cetera, as presented by Road and Bridge Department. Any
questions or comments? If not, all in favor, raise your
right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
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JUDGE HENNEKE: Motion carries. Next item is
Item Number A, consider the concept plan for the revision of
plat on Hartshorn Country Sites, Volume 1, in Precinct 1.
Commissioner Baldwin.
COMMISSIONER BALDWIN: County Engineer.
MR. JOHNSTON: I think this is a concept plan
that Rick Perry and Harold Crocker are going to address and
present to the Court, tell them what they propose to do.
MR. PERRY: Rick Perry with Crocker Real
Estate. I'm representing Dan Cowart, the owner of this 8
point -- it's actually 8.87 acres, including the county
easement of this county road on the north -- it would be the
easterly side of this -- these four platted lots. What we
are considering is trying to replat these lots, particularly
Lot Number 7, to give a buffer for this existing home. This
house was built in the '50's and is now being totally
remodeled, to include about 3,000 square feet. Obviously,
by this lot line, it cuts right across the back almost
touching that structure, and we're needing, for development
of this property and possibly selling it off in lots as it
is platted, additional room behind that house. And we're
proposing some kind of waiver to -- to get these lot lines
moved. Obviously, they're not within the county regulation
of 5 acres, but I'm assuming that these lots, if they were
sold off separately, would be grandfathered in under the
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time frame of which they were platted. There's no water
system out there, so we have to have a water well and septic
for each.
COMMISSIONER GRIFFIN: The dotted lines that
are shown on here are the current --
MR. PERRY: They're the current --
COMMISSIONER GRIFFIN: -- lot lines?
MR. PERRY: -- lot lines. It's a little
confusing. Lot 5 on the northern part is a 2.018-acre
tract. The second lot, as is described on Mr. Cowart's tax
roll, is 2.27 acres. That's part of -- that's Lot 4 and
part of 5, or lot -- part of Lots 9 and 5.
COMMISSIONER BALDWIN: Is how much, Rick?
What was the acreage?
MR. PERRY: It's 2.27. And then Lot Number 6
is 2.11 acres. And Lot 7 is 2.47 acres. And --
MR. JOHNSTON: Four was over that line?
MR. PERRY: Part of 4 and part of 5 here.
COMMISSIONER LETZ: What's Lot 7? Excuse me.
MR. PERRY: I'm sorry?
COMMISSIONER LETZ: Lot 7.
MR. PERRY: 2.47. And that's including the
county road easement on the east side. When this was --
when this was drawn by Eric Ashley, I don't -- that wasn't
included.
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MR. JOHNSTON: I don't know if that's an
easement or right-of-way. It says apparent 50-foot road
right-of-way.
MR. PERRY: We'd like to abandon that as
well, if possible, because that road obviously doesn't go
anywhere other than onto this property.
COMMISSIONER BALDWIN: What's to the east?
MR. PERRY: It is a --
COMMISSIONER BALDWIN: This area here.
MR. PERRY: Forty-acre -- Nowlin-McBride.
It's a little over 40-acre homesite.
COMMISSIONER BALDWIN: This area here?
MR. PERRY: This originally -- I don't think
y'all have a copy of this, but I've got an original copy of
this Hartshorn Sites. This county road was originally
designed to go all the way up along the side, and it now
extends on out and dead-ends at the end of -- of now Avery
Road.
COMMISSIONER LETZ: So, they want --
JUDGE HENNEKE: If you abandon that road, how
is the top lot going to have access?
MR. JOHNSTON: These two lots.
MR. PERRY: We'd have to provide a driveway,
make this a flag lot, this top lot.
JUDGE HENNEKE: That's the wrong word. Wrong
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word.
COMMISSIONER BALDWIN: Don't use "flag" here.
MR. JOHNSTON: Or you can build a road up,
put a cul-de-sac.
MR. PERRY: Or build a road up, put a
cul-de-sac.
COMMISSIONER LETZ: When you're done right
now, there are four lots that are a little bit over 2 acres
each?
MR. PERRY: Correct.
COMMISSIONER LETZ: Is it one landowner
owning all of that?
(Mr. Perry nodded.)
COMMISSIONER LETZ: How many lots do they
want to end up with?
MR. PERRY: That's a good question. We
need -- we need one pretty good size lot for that -- for the
-- where the house is, and enough buffer for that water
well. So --
MR. JOHNSTON: Probably extend that line up
at least to the sanitary easement on the well.
JUDGE HENNEKE: 150 feet.
MR. JOHNSTON: Lot 7.
COMMISSIONER WILLIAMS: Where is the septic
now for that house? Where is it located?
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MR. PERRY: The water well is here, and the
septic is over on the west side of the house.
COMMISSIONER WILLIAMS: Okay.
MR. PERRY: But this lot line doesn't even
include a new water well that -- that's been drilled back
there. So --
COMMISSIONER GRIFFIN: Jonathan, how would it
fit into our rules if -- if those four lots could end up as
three, with a redrawn line to take care of this clearance
problem? Would that meet the developer's requirement?
MR. PERRY: Possibly. I mean, he would like
to --
MR. JOHNSTON: Do they want two back here or
just one?
MR. PERRY: Well, I think as many as he
could -- could get. There's two building sites back there,
so if possible, two would be an advantage to him, as far as
trying to sell -- maximize this.
COMMISSIONER GRIFFIN: The reason being is
that all the lots would get bigger that way, which is
something we've always encouraged. All the lots would --
would get bigger, and on that basis, perhaps we could grant
the variance.
COMMISSIONER LETZ: That's similar to what
we've done in the past.


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COMMISSIONER GRIFFIN: Right.
COMMISSIONER LETZ: I mean, an improvement is
an improvement. And going from, like I said, four lots to
three lots would be four septics, four wells, et cetera,
instead of three and three. But I think it's -- I'll have
to look bark at our rules. under our rules, we have to
grant a waiver to do that, I believe. 'Cause, frankly,
under our rules, doesn't it say that if you change the
subdivision, you're subject to the new rules?
MR. JOHNSTON: I think it does.
COMMISSIONER LETZ: As I recall. But in the
past, we've, you know, tried to work with people, because
sometimes it doesn't make sense.
MR. JOHNSTON: If they reduce the number,
enlarge each lot --
COMMISSIONER LETZ: Because under here, you
couldn't do it. I mean, without a waiver, you can't do
anything. And that's not the -- you know, and you're under
the old subdivision, which isn't fair, in our mind, if it's
been an improvement.
COMMISSIONER BALDWIN: I agree. We're trying
to -- you know, we're combining some lots, which is our
goal, and we're doing something good here, even though it's
not a perfect situation. I'm inclined to go along with it.
However, abandoning this right-of-way thing, I'm a little
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hesitant about that. Until -- I'd like Franklin to visit
with Mr. McBride and just kind of get his -- what he thinks
about that -- about us abandoning that right-of-way through
there. That also joins his property -- his property?
MR. JOHNSTON: Joins his property. And also
gives access -- if there's two lots back in the back, that
will need some kind of a way to have access to it. Just --
this gives them a ready-made access; they just have to build
a road.
COMMISSIONER LETZ: I don't think they can
abandon it to get access. You've got to have something
there.
COMMISSIONER BALDWIN: Say it again?
COMMISSIONER LETZ: You have to have
something there to get to the second lot.
COMMISSIONER GRIFFIN: He's saying he doesn't
think we can do it.
COMMISSIONER BALDWIN: I don't either. I'm
hesitant about abandoning anything. But --
COMMISSIONER GRIFFIN: But the idea of going
to fewer lots is sure a good one. And, what do we need?
This is just a presentation of the concept plan?
MR. PERRY: Yes, just to get some --
MR. JOHNSTON: To get the front lot for sure,
and the back one could be one or could be two, but no more
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than two; is that what we're saying?
MR. PERRY: That would -- that would
alleviate the problem of this front lot being so close to
that house, or allow that -- that lot to increase, and then
actually increasing the lots in the back as well. So --
MR. JOHNSTON: And build your road up here to
get to whichever one.
MR. PERRY: At that point, I guess we'll just
come up with a revised plat for preliminary, take it from
there. Okay.
JUDGE HENNEKE: Okay.
MR. PERRY: Don't use "flag" any more.
COMMISSIONER BALDWIN: Don't use that word
here.
COMMISSIONER GRIFFIN: Unless it's the kind
you can salute.
COMMISSIONER BALDWIN: Mr. Crocker,
Mr. Perry, thank you, gentlemen.
MR. PERRY: Thank you.
JUDGE HENNEKE: Let's turn now to Item Number
10, consider the final plat of Pass Creek, Precinct 2.
Commissioner Williams.
COMMISSIONER WILLIAMS: Mr. Johnston.
MR. JOHNSTON: This plat was all ready to go
until Friday at 4 o'clock -- 4:30 or so. We got a fax from
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a gentleman -- nothing to do with this plat. He just
happened to fax us about another subdivision question. He
signed it, "Keith Crawford, Pass Creek Ranch." It's -- we
called him back, wanted to know what's that got to do with
some information r_oncerning the assumed name and his tar,
numbers and type things. So, I think there's an issue about
the name on this plat. I think Charles Domingues might like
to present a possible solution. There he is, okay.
MR. DOMINGUES: I'm Charles Domingues. The
owner of it, Mr. Bob Worsham, recommended that maybe what we
need to do to keep from having any conflict, if it's all
right with the Court, to get it approved today, he would
like to change it back from the Pass Creek to Paso. On the
plat -- on the mylars, we can change the "S" from the Pass
to an "0" and put it back to Paso. And that way, we'll keep
from having any conflict.
COMMISSIONER WILLIAMS: How long did it take
you to come up with that solution?
MR. DOMINGUES: Well, you know, I realize
you're looking at two different entities.
COMMISSIONER WILLIAMS: I'm kidding you.
MR. DOMINGUES: And to keep from having a
conflict with -- you know, resolve a conflict, that would be
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the easiest way to resolve it, I think.
COMMISSIONER WILLIAMS: I really wondered why
he changed it to begin with, 'cause that's what it was to
start with, Paso Creek.
MR. DOMINGUES: I think it was people
pronouncing "Paso." You know, it was difficult to pronounce
it, and they might pronounce it incorrectly.
COMMISSIONER WILLIAMS: The accent mark. I
have a couple questions. One has to do with your second
sheet where you have noted that the inserts are both Insert
B, but on the main map you show one as A and one as B. Why
don't you tell the Court which is which?
MR. DOMINGUES: The one on the right, the
upper right-hand corner on the sheet -- on sheet B, that is
Insert A. That's the entry road that goes in. The Insert B
is the exit road or the high water emergency access road to
the back.
COMMISSIONER WILLIAMS: Okay. Which is a
good segue into my second question, and that has to do with
the homeowners association bylaws, which you incorporated as
backup material, and I appreciate you submitting a copy of
that. And, looking at all of the homeowners' rules and
regulations and so forth that the property owners subscribe
to, I note no reference to the emergency exit, that it's
there. How is it treated? Who has the key? When is it to
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be used, and so forth? Can we talk about how that might get
incorporated into all that?
MR. DOMINGUES: I guess that's kind of out of
my ballpark.
MR. WORSHAM: The answer to that is probably
unclear, being as we didn't put it in there. However, it is
only an emergency exit which will be locked, and it can be
put in as an amendment to the -- of course, it can be
changed. We have not filed the homeowners yet. The
attorney, Craig Leslie, is working on getting it in final
form. This could be added. I believe we did go in and add
in there the maintenance of the fences along that deal,
which you asked me to do. Any recommendations we will take,
and we can incorporate that at this time with no problem.
COMMISSIONER WILLIAMS: Bob, I would suggest
that you do address the topic in reference to the fact that
it exists; it's a part of the proposed approved plat, and
that it is for emergency use, and that it will remain locked
except in times of emergency. And there should be some -- I
think some direction or some assistance for homeowners or
property owners as to who locks it, how does it get
unlocked, and how does it get relocked? Maybe I'm being
picky, but I think it's important, not only for people who
buy inside your subdivision; I think it's important for the
folks up on Silver -- Silver Creek to know that it will
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remain locked as you promised and as we've agreed to do.
So, if you'll address that, I think that would be helpful.
MR. WORSHAM: I'll be happy to do that.
COMMISSIONER GRIFFIN: I have a quick
question -- and I think the solution is a good one.
Charles, is the -- I see on the second sheet there several
-- there's Pass Creek Road, and I'm not familiar with Pass
Creek Road. Is that already named, or -- I mean, that is
Pass Creek Road today, right? Or some of it? Or would that
revert to Paso Creek?
MR. DOMINGUES: No, that has been approved by
911. That is it, Pass Creek Road.
COMMISSIONER GRIFFIN: Okay. And Pass Creek
Ranch Park? I see that. Will that stay the same name? I'm
just trying to get all the name changes that we've got --
that's on Insert A.
MR. DOMINGUES: Yeah, right. That's down
here in the upper corner.
COMMISSIONER GRIFFIN: Right.
MR. DOMINGUES: We changed that to Paso.
COMMISSIONER GRIFFIN: Okay. That's all the
questions I had.
COMMISSIONER BALDWIN: Are we into the final?
The final here, and we're changing names and changing road
names and --
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JUDGE HENNEKE: Not road names. The road
name stays the same.
COMMISSIONER GRIFFIN: All the same.
COMMISSIONER WILLIAMS: The lead-in road.
COMMISSIONER LETZ: The question -- here it
is; I knew it was on here somewhere. I was looking for the
ETJ line, and I see right here. So, it's just that little
corner is in the ETJ? I mean, we're talking about a --
COMMISSIONER GRIFFIN: Little corner.
MR. DOMINGUES: Yes, and the City waived it,
as per -- do you have a copy of the final?
COMMISSIONER GRIFFIN: Right.
COMMISSIONER BALDWIN: Oh, we do?
MR. DOMINGUES: The City has waived that,
their ETJ, because there was no lots affected.
COMMISSIONER WILLIAMS: Okay. I would move
that the Court approve final plat and the necessary naming
correction for Paso Creek, Precinct 2.
COMMISSIONER BALDWIN: I second it, with a
comment, please.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Baldwin, that the Court
approve the final plat to be named Paso Creek in Precinct 2.
Commissioner Baldwin, you had a comment?
COMMISSIONER BALDWIN: Yes, sir. I just
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wanted to address Mr. Worsham and say thank you very much
for being the courteous neighbor that you are. It is a
courtesy for you to -- to meet the needs of this ranch owner
that has this same name thing, and I appreciate you doing
that very much.
MR. WORSHAM: We didn't realize it was there.
I did a County Clerk check, and there was not a subdivision
named "Pass Creek Ranch," so I had no idea until I was
informed. But we don't want a problem with our neighbors.
COMMISSIONER BALDWIN: Yeah, sure. And, see,
that's strictly your -- your business with your -- I don't
think that has anything to do with the Court, in my opinion,
but that's strictly you meeting the needs of your neighbors,
and I appreciate that very much.
MR. WORSHAM: Well, thank you.
COMMISSIONER BALDWIN: I also wanted to make
a comment that there's a little bit of difference between my
good friend sitting next to me and myself. I personally
don't think that homeowners' covenants have anything to do
with us. It does not in Precinct 1. The covenants between
the homeowners and you are strictly a J.P. court issue;
doesn't have anything to do with this Commissioners Court.
MR. WORSHAM: The only reason they brought
this up was, this was something that we sort of visited with
the other neighbors on Silver Hills Road, so we'll be happy
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to accommodate that.
COMMISSIONER BALDWIN: Sure. I appreciate
that very much. That's a wonderful attitude for Kerr
County. Thank you.
JUDGE HENNEKE: Any other questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
DODGE HENNEKE: Motion carries. Let's see if
we can finish up the plats before we break, gentlemen.
Let's take up Item Number 11, consider the final revision of
plat of Tract 16, Silver Hills, in Precinct 2. Commissioner
Williams.
COMMISSIONER WILLIAMS: This is the
corresponding piece that goes with the one we just approved.
It has to do with the emergency replatting of some property
up on the Silver Hills to accommodate the emergency road
that Mr. Worsham has agreed to do and has made arrangements
to do, and so that's all that this is. I think all the
other problems associated with that revision have been
attended to. Is that right, Franklin?
MR. JOHNSTON: I think so.
COMMISSIONER WILLIAMS: So I would move
approval of the final revision of Tract 16, Silver Hills.
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COMMISSIONER LETZ: Before we -- you second
that?
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Griffin, that the Court
approve the final agreed plat of Tract 16, Silver Hills, in
Precinct 2.
COMMISSIONER LETZ: Tract 16A, is that a
building? Did he build on that tract?
MR. DOMINGUES: It's 3 acres with -- the
whole thing is for -- what, 15-something acres'?
COMMISSIONER LETZ: Right.
MR. JOHNSTON: Comes under the average thing,
and average is more than 5. I think they had to provide
water across there from that well on the other side.
MR. DOMINGUES: Yes.
COMMISSIONER LETZ: So it's under --
technically under community wells?
MR. JOHNSTON: Private well.
COMMISSIONER LETZ: Is that noted on the
plat?
MR. DOMINGUES: Yes, sir, it's noted right --
kind of in the middle, just to the left, Notes and
Restrictions.
COMMISSIONER LETZ: I don't need to read the
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whole	thing.	I just mainly -	- as long as you say it's
there.			
COMMISSIONER BALDWIN: Just have to take
their word for it, it looks like.
COMMISSIONER LETZ: That's right. All right,
thank you.
JUDGE HENNEKE: Any other questions or	
comments? If not, all in favor, raise your right hand.	
(The motion carried by unanimous vote.)	
JUDGE HENNEKE: Opposed, same sign.	
(NO response.)	
JUDGE HENNEKE: Motion carries.	
MR. DOMINGUES: Thank you.	
JUDGE HENNEKE: Next item is Item Number	12,
consider the final plat of the Hutte Addition, Precinct	2.
Commissioner Williams.	
COMMISSIONER WILLIAMS: The Court gave	
preliminary approval last time, and nothing has changed	
since -- between meetings, so I would make a motion that	we
approve the final plat of Hutte Addition, Precinct 2.	
COMMISSIONER BALDWIN: Second.	
JUDGE HENNEKE: Motion by Commissioner	
Williams, second by Commissioner Baldwin, that the Court	
approve the final plat of Hutte Addition in Precinct 2.	Any
questions or comments?	
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COMM15S1UNER LETZ: Comment -- question. Did
we grant a waiver --
COMMISSIONER WILLIAMS: Yes, we did.
COMMISSIONER LETZ: -- last time? I wanted
to make sure we did, so if not, we could.
MR. JOHNSTON: Just didn't have the final
plat listed last time.
COMMISSIONER LETZ: That's right.
JODGE HENNEKE: Any other questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JODGE HENNEKE: Motion carries. Let's take a
10-minute break and be back promptly at 20 minutes till
11:00.
(Recess taken from 10:30 a.m. to 10:40 a.m.)
JUDGE HENNEKE: We'll reconvene this regular
special session of the Kerr County Commissioners Court. The
next item for consideration is Item Number 13, consider and
discuss drawing 15 names from Grand Jury list and select the
first nine citizens that agree to serve as members of the
Salary Grievance Committee, per Local Government Code
Section 152.019 and 152.015. Jannett?
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MS. PIEPER: Judge, you just said it all.
JUDGE HENNEKE: I love it when it works that
way.
MS. PIEPER: So, in front of you, Judge -- if
y'all agree to do the salary grievance like we've always
done it, just draw the 15 names out of the little box. We
have the box right up there.
JUDGE HENNEKE: Do we need a motion to
designate the Salary Grievance Committee as the first nine
members from the Grand Jury list that agree to serve?
COMMISSIONER LETZ: So moved.
COMMISSIONER BALDWIN: Second.
DODGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Baldwin, that we institute a Salary
Grievance Committee, per Local Government Code, Section
152.014 and 152.015, to be comprised of the first nine
citizens that agree to serve of the 15 names that are to be
drawn from the Grand Jury list. Any questions or comments?
If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(NO response.)
JUDGE HENNEKE: Motion carries. Is this the
Grand Jury list?
MS. PIEPER: That's it, yes, sir.
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JUDGE HENNEKE: You handle it and I'll draw.
(Judge Henneke drew names from the box.)
MS. PIEPER: That makes 15.
JUDGE HENNEKE: I'll read the names.
MS. PIEPER: Okay.
COMMISSIONER WILLIAMS: And the winners are?
JUDGE HENNEKE: These are the names of the
individuals that will be asked to serve. Loretta Walzer.
Kittredge Werlein. Susan V. Johnson. Patricia Broussard.
Joyce Sandlin. Ed Hamilton. Natalie Bywaters. Bessie
Fifer. Byron Donzis. Melissa Snyder. George Skipper.
Ricardo Rodriguez. Tom Gould. Christine Martinez. Thomas
Wickham.
MS. PIEPER: Thank you.
JUDGE HENNEKE: Thank you. Next item is Item
Number 14, consider and approve annual accounting of the
Court Registry pursuant to provisions of Article 887(b) of
the Texas Probate Code.
MS. PIEPER: Okay, gentlemen. This is just a
formality that we do every January of the -- some of the
trust fund accounts that I maintain.
COMMISSIONER BALDWIN: I move for approval.
COMMISSIONER GRIFFIN: Second.
COMMISSIONER LETZ: Second -- third.
JUDGE HENNEKE: Motion by Commissioner

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Baldwin, second by Commissioner Griffin, that the Court
approve the annual accounting of the Court Registry,
pursuant to provisions of Article 887(b) of the Texas
Probate Code, as presented by the County Clerk. Any
questions or comments? If not, all in favor, raise your
right hand.
(The motion carried by unanimous vote.)
DODGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Next item is
Item Number 15, consider and discuss appropriate manner to
advise the public prior to the March 12 primary election of
geographical changes in voting precincts, changes in
precinct numbers, and change in -- changes in voting
locations, the exact lor_ation and dates for early voting,
and such other related matters as may be required.
Commissioner Williams.
COMMISSIONER WILLIAMS: I've had discussions
with Jannett and others who are involved in the preparations
for the primary, and voter registration and cards that need
to go out and so forth, and I bring it to the Court's
attention, because there is a lot of confusion out in the
county as to what precinct am I? Where do I vote? Why was
I changed? And so forth and so on, as particularly applies
to new voting precincts set up. So, Jannett joined me in
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putting this item on the agenda to discuss how is the
best -- or what is the best method for making certain that
the public knows the geographical change, where they vote,
what number they are, and so forth and so on, and what plans
do we have to make that known, in addition to what
Commissioner Griffin noted this morning about the web site,
which is a very good start. But I just wanted to generate
some thoughts as to how we do it best. And --
MS. PIEPER: There's a lot of people still
that don't have Internet, also.
COMMISSIONER WILLIAMS: Pardon?
MS. PIEPER: There's still a lot of people in
the county that do not have the web site.
COMMISSIONER WILLIAMS: That's correct. So
we need to take care of those as well as we possibly can.
COMMISSIONER LETZ: I think -- and I don't
know -- I see Paula and Diane in the back as well. I
visited with Paula this morning a little bit. I think you
said the voting cards have been mailed out?
MS. RECTOR: No, they're going to the Post
Office today.
COMMISSIONER LETZ: Today. They'll be mailed
today, so everyone -- it's kind of a timely time to discuss
this. I think, really, that we probably ought to get some
sort of a -- either a publication, flyer. It doesn't have
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to be fancy, but something that the County puts together.
If we get something pretty quick with the -- Paula's office
and Jannett's office of location, and get that to the
papers. And the reason I'm saying that is, I think we need
to use the papers as much as possible to get the information
out. But I think the County needs to get a -- make sure
we're getting the paper accurate information, exactly what's
needing to out, and so I think it's -- that would be my
recommendation, you know, for those two departments really
to get together and where the locations are going to be, and
get the maps out to the press. And then also have that same
thing available to anyone in the public that requests it --
that comes in and requests it.
The other thing that Paula and have I talked
about this morning, it probably would be very helpful if
someone -- and I think probably each Commissioner should do
it -- drives to the -- drive and write down directions to
each location where voting is going to take place. Paula
mentioned that frequently people call in and want to know
how you get to a location, and that we ought to have written
directions that can be handed out or given over the
telephone to anyone that calls in as to how you get to these
locations. I know in my precinct, that's going to be a
biggie, because I've got some very hard-to-find locations,
unfortunately.
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COMMISSIONER WILLIAMS: The maps that were
scanned in -- I don't know who can answer; maybe Larry or
Jannett. The maps that were scanned in for the web site,
are those available so that they could be reproduced in the
newspapers as to where they -- are they sufficient to
detect -- determine the road names, the major road names?
Or somebody tell me something about that.
COMMISSIONER GRIFFIN: The short answer is
no, because you're talking a couple of megabytes of -- of
data there, and these maps would be very, very large.
There's no way you can just print those out for every voter
precinct and put those in the paper with street and road
names available, or readable. But there are several ways to
go with this, and starting from the top, I think when we
publicize this, we'll need to indicate or remind people that
their voter precinct number is on the voter registration
card. That's the first thing to look at, is the voter
registration card, because it will tell you where to vote,
what precinct number you are in. Secondly, you know, you've
got to figure out where in that precinct do you vote? And I
think the directions would be a good idea, and a general
map, perhaps in an insert in the newspaper so that the voter
could pull that out separately. You know, I don't know
about printing costs and all that, and we'll have to look at
that, but I think that would be a super idea if we could do
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it, have a -- have directions and an overall map showing
where 211 is and where 405 is and so on.
COMMISSIONER WILLIAMS: If we are heading in
the direction of authorizing -- somehow or another
authorizing the printing of a supplement to the newspapers,
which I think is an appropriate way to go, we should depict
the maps to the best degree we possibly can. We should also
depict -- or reproduce the voter registration card and
highlight in some -- some way --
COMMISSIONER GRIFFIN: Good idea.
COMMISSIONER WILLIAMS: -- the number of
voting locations so people can equate that. There's going
to be a lot of folks, and Jannett and I have talked about
this before, who have previously been in 215; they're now
going to be in 211. That's a major confusion for them.
They need to know not only that their precinct -- voting
precinct has changed, but where they're going to vote,
because that also changes.
COMMISSIONER GRIFFIN: That's true all over
the county, I would think.
COMMISSIONER WILLIAMS: I'm sure it applies
all over the county, right.
COMMISSIONER LETZ: I think the -- you know,
I think the newspaper insert is fine, but on the printing
cost, I think we ought to have some that we can, you know,
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set aside in some public areas, as well. I'm thinking
mainly of the Comfort area, where a large portion of my
precinct is. Most of the people don't get the Kerrville
papers, but we can put it in the -- you know, at the Post
Office, put it up, and -- or several businesses, and they
can pick it up, you know, if it affects them.
COMMISSIONER WILLIAMS: We can authorize the
printing of an insert. We can also get er.tra copies of that
insert to distribute around the county to the best places
possible.
COMMISSIONER GRIFFIN: Also, do we have --
does the -- Paula, do you have a copy of the big map book?
MS. RECTOR: Yes.
COMMISSIONER GRIFFIN: Okay. So a citizen
can walk in and ask, "Here's where I live. What voter
precinct am I in?" And the -- pull out that map book, and
they can show them exactly where they are and where their
voting location is. So, if we put all this together right,
as confusing as it may be in some cases, it should be
doable, that we can get the word out to the citizens.
COMMISSIONER LETZ: My question now is, do
we -- we have six weeks.
JUDGE HENNEKE: Well, but you want to put
this out right before early voting. If we put it out too
early, people are going to lose it. So, really, the
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insert -- best insert is in the papers that come out the
week before early voting.
COMMISSIONER LETZ: Actuar y, 1 think most of
this is more election day, 'cause early voting's going to be
only at several locations.
DODGE HENNEKE: That's true.
COMMISSIONER LETZ: And we can handle the
early voting, I think, fairly easily.
COMMISSIONER GRIFFIN: We need to really
foot-stomp the early voting, because it is a change. And we
could probably put it in -- both papers could put it on Page
1 every day from now till early voting starts, and there
will still be people go to the old location.
COMMISSIONER WILLIAMS: The real grunt work's
going to be preparing what we print and making certain that
it tells -- it has all the information on it that we want on
it. That's going to be the real grunt work.
COMMISSIONER GRIFFIN: I suspect if we get
one release, just indicating what the voting locations are
for the voter precinct numbers, as a first step, that that
could be printed. That would tell everybody, after they've
gotten their voter registration card that has the number on
it, that would at least tell them where it is. Most people
will know where that location is.
MS. PIE PER: There's a lot of people that
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will not read their voter card.
COMMISSIONER GRIFFIN: That's correct.
MS. PIEPER: They'll get it and think, "I've
already got one." They're going to chunk that new one away.
COMMISSIONER GRIFFIN: That's correct, so we
need to publicize as best we can with whatever means we have
available the fact that, look at your new voter card very
carefully, because it will have your voter precinct on it.
DODGE HENNEKE: Paula?
MS. RECTOR: I would like to see something in
the paper now, as we're preparing to mail those cards out,
so that when people start receiving those, that they are
aware now to look at that card. And we understand that
we're going to have a big problem; there are going to be
some errors on those cards. We've got, you know, manpower
-- lots of hours into changing all these precincts, and
there's going to be some of those out there that we may have
made an error on, because we also had to do -- the single
member districts for K.I.S.D. were included in all those
changes too, so that was additional work. But I would like
to see something in the paper as we mail these cards out now
to kind of get the people's attention, and that some of
these other things will follow, and to, you know, pay
attention.
COMMISSIONER LETZ: Paula, could you and
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Jannett get together either, you know, today or tomorrow and
get a short press release to the papers as to really what
needs to go in? 'Cause I see we need something now,
something the week before early voting, and then the major
thing the week before actual voting. It's kind of three
different times to get this out.
MS. RECTOR: Sure.
COMMISSIONER LETZ: And if you could -- I
mean, the first two -- the first one can be handled
relatively easily regarding the voting cards. It's the last
one that's going to be hard to put together, as to where
these voting locations are. We can get to work on that, but
get the information out right away.
JUDGE HENNEKE: I think that's good, I think
if -- if Paula and Jannett could get with the Mountain Sun
and the Times, and perhaps we could get, this week, by a
little insert story, "This is the voting card, here's your
number. If you have any questions, call in." And -- and
then what I think we need to do is -- is the one before
early voting's fairly easy. The early voting is at Zion
Lutheran Church. It's the next one that's difficult. And I
think that the suggestion of the directions is a good one.
I think that each Commissioner should take it upon
themselves to prepare two-line directions to each voting
location, which we can then coordinate into a voting
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guide -- not a voter guide, a voting guide -- which will
endeavor to get published in the papers the week before the
March 12 election. And --
COMMISSIONER BALDWIN: My intention is,
the -- the new area that I've gained on the western end of
the city that the good Commissioner at the other end of the
table has given me, and I appreciate it so much, I'm putting
together a little letter of, "Welcome to Precinct 1, the
number one precinct in the county," and I'll probably add
some of that information. I'm going door-to-door, as if I
was running for office, and leave the little flyer on the
door with that information, and kind of try to catch all
the -- but that's just that one area. That doesn't cover
the rest of my precinct as far as those line changes are
concerned. But I'm going to do that.
COMMISSIONER GRIFFIN: So, we can expect a
40-point banner headline that says, "Don't throw away your
new voter registration cards"?
COMMISSIONER WILLIAMS: For whatever it's
worth, I'll be happy to work with Paula and Jannett, Diane
and whomever else in helping to develop the big one. And --
MS. PIEPER: That would be appreciated,
'cause I'm going to be swamped for a couple of days.
COMMISSIONER WILLIAMS: Pardon?
MS. PIEPER: I'm going to be swamped for a
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couple days.
COMMISSIONER WILLIAMS: We won't start for a
couple days.
JUDGE HENNEKE: Let's -- let's impose upon
ourselves a deadline to have those directions. Commissionez
Williams?
COMMISSIONER LETZ: rebruary 11.
JUDGE HENNEKE: February 11.
COMMISSIONER BALDWIN: Yebruary 11.
COMMISSIONER LETZ: Isn't that our next court
meeting, that day?
JUDGE HENNEKE: So we're going to have the --
the directions to each voting location by February 11th, and
Commissioner Williams is going to take the lead in working
with Diane, Jannett, and Paula on the text and organization
of the voter reference, and then we'll see what we can do
about getting published in the paper.
COMMISSIONER WILLIAMS: And map.
JUDGE HENNEKE: And map.
COMMISSIONER LETZ: Larry, on the web site,
we can go down to that location and print that one page
pretty easy, correct?
COMMISSIONER GRIFFIN: Yes. Yes, it's now --
it may be -- to read all the road and street names, it may
be a pretty large printout.
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MS. PIE PER: I have individual precinct maps
that I've been working off of, if y'all are --
COMMISSIONER GRIFFIN: We can do that. And
that will --
JUDGE HENNEKE: We'll get as much information
as we can in there.
COMMISSIONER GRIFFIN: Jannett, one thing
that would be a real help to the Commissioners in developing
the directions, would you give each of us a list of the
voting locations in our precincts, with the address as you
have them, so that we can verify the address and all that
sort of thing when we write the directions?
MS. PIE PER: Okay.
COMMISSIONER GRIFFIN: That would be a big
help.
JUDGE HENNEKE: Anything else on this? Okay.
Thanks, Jannett
MS. PIEPER: Okay.
COMMISSIONER LETZ: Judge, on the next
agenda -- I know your memory is better than mine -- we might
put on the agenda to figure out how we're going to pay for
the insert.
JUDGE HENNEKE: Right.
COMMISSIONER LETZ: So we have it covered,
and get an idea. Bill, if could you get --
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COMMISSIONER WILLIAMS: I'll get some idea.
I'll meet with both publishers.
JUDGE HENNEKE: Next item is Item Number 16,
inform the Court of additional revenue to be received by the
Treasurer from the County Attorney's office and make budget
adjustments as necessary. County Attorney, David Motley.
MR. MOTLEY: Let's see. Tommy had informed
me a few months back that -- that in order to be able to do
some supplementation of salaries in our office, that we
really need to run the money through Barbara, and so we need
to give Tommy and Barbara both an estimate of the -- well,
the -- all supplementation -- all moneys that are going to
be going from the County Attorney's office to the
Treasurer's office for -- I think we chose the balance of
the fiscal year. And that sum is $16,800.
COMMISSIONER GRIFFIN: How much?
COMMISSIONER LETZ: $16,800.
MR. MOTLEY: Is Tommy here? I don't know if
he had anything to add to it, or -- but that's -- that's
what we anticipate for the year, or the balance of the year.
JUDGE HENNEKE: Tommy, do you have anything
to add?
MR. TOMLINSON: No. No. The reason -- the
reason for this is that I felt like it was necessary to --
to have all the supplemental salaries treated the same.
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This is the way we treat other salaries that come from
outside of the County budget. And -- and, in amending the
budget, I would like to see -- to see this as a separate
amount and a separate item, so we won't lose sight of -- of
what the actual County part of the salary is.
JUDGE HENNEKE: So this will show up in the
budget as a salary supplement for the employees in the
County Attorney's office, and then will be run through the
Treasurer's office, and the supplement will be included in
the biweekly checks. Is that --
MR. TOMLINSON: We will set up a -- in fact,
there's a revenue item in the -- on the revenue side of the
equation that's -- that's for the County Attorney's salary
supplements, and we will record the receipt of that $16,000
in that revenue line. That way we show in his -- in the
County Attorney's budget the amount we're actually spending
for -- for those salaries.
JUDGE HENNEKE: I think -- is the one you're
referring to the one from the State?
MR. TOMLINSON: No. No, it's -- it's
different from that one.
COMMISSIONER BALDWIN: So, this 16,000 bucks,
next October, won't show up as just salary money; it will
actually show up on a separate line?
MR. TOMLINSON: Yes.
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MR. MOTLEY: It will really help, I think, in
the -- you know, balancing the books at the end of the year
and everything if salary supplements go through the Clerk's
office -- I mean through the Treasurer's office. She's
going to have to make up all the appropriate federal income
tax forms and things, and so everything should balance, I
think, using this type of a -- a method. I think it will
probably help her books balance out a little bit better.
COMMISSIONER BALDWIN: David, is this because
you're a lawyer or you're just real smart, that you can just
come up with money? How'd that happen?
MR. MOTLEY: I just did -- I just did what
the Auditor told me.
(Laughter.)
COMMISSIONER BALDWIN: Oh, a lawyer/auditor.
Let's see.
MR. MOTLEY: You know, I'm not the best --
COMMISSIONER BALDWIN: How are we going to
correct that?
JODGE HENNEKE: I believe we need -- if there
are no other questions, we'll need a motion to increase the
County Attorney's budget by $16,800, set up a salary
supplement expense item -- expense line item. Is that
correct, Tommy?
COMMISSIONER LETZ: We need to show where
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that $16,000 is coming from as revenue?
JUDGE HENNEKE: It will be on the revenue
side, a corresponding line item on the revenue side.
COMMISSIONER LETZ: So moved, I guess.
COMMISSIONER GRIFFIN: Second -- oh, I
thought there was a motion.
JUDGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Griffin, that the Court increase the
budget for the County Attorney's office by the sum of
$16,800, establish a salary supplement line item -- expense
item in the amount of $16,800, and also corresponding
revenue line item also in the amount of $16,800 for the
remainder of this current fiscal year.
COMMISSIONER LETZ: One question. David,
where's the supplement come from?
MR. MOTLEY: The Hot Check fund.
COMMISSIONER LETZ: Hot Check fund.
MR. MOTLEY: That's really -- that's kind of
a crude name for it, but that's the colloquial name for it.
JUDGE HENNEKE: Any questions or comments?
If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(NO response.)
JUDGE HENNEKE: Motion carries. Thank you,
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David.
MR. MOTLEY: Thank you.
JUDGE HENNEKE: Item Number 17, consider and
discuss notification process for Kerr County 911 road name
changes. Commissioner Baldwin.
(Discussion off the record.)
JUDGE HENNEKE: Okay. And we have a request
also to call up Item Number 19, which is to consider and
discuss review of 911 road name change procedures. Well,
we're taking up Item 17 and Item 19.
COMMISSIONER BALDWIN: Yes, sir. Thank you,
Judge. My issue, as I provided in my notes in the backup
there, we never did decide how, once 911 gets the
information done and sends it to the Post Office and they
approve it -- I think that we were kind of heading toward
providing a letter to go out to the citizen, and then that
would be the notification that everything is complete and
everything is done at that time. I'd also like to say that
Cindy Guerrero from the San Antonio Post Office is here with
us today. She's so kind to come back to Kerrville and help
us walk through these things. She was up a couple weeks ago
with Commissioner Griffin and 911 and I, helping us put all
these things together, and she's very kind to come back
today to -- just in case we needed some help.
Now, if I remember correctly, last meeting,
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on this letter, if we chose the letter, that we would
consider when Mrs. Guerrero calls us and says this
particular area is done and ready to go, then that is the
notification from the Post Office, and we could possibly
send out a letter, just under the County Judge's name, and
that would be the notification. She seems to think -- and
if I get out of bounds here, jump up and holler. She seems
to think that the two signatures would be a better way to go
about doing it, and she has provided us -- and if you
remember, we had this letter that Gillespie County used, and
I got about two sentences in it and felt like I needed to
hire an attorney the get to the third sentence. It was just
-- you know, just too much stuff there. And so she provided
me with a letter that -- that's in your packet, and it's
simply a suggestion, a suggested-type letter. As you can
see, at the top they have the, you know, United States
Postal Service logo and the 911 logo. We can take the 911
out and put the County logo there if we want to. I don't
know about that.
COMMISSIONER WILLIAMS: Thev're nodding their
heads out there.
COMMISSIONER BALDWIN: Y'all can fight this
battle later, but you'll get a fight. And, at the bottom
she suggested -- you know, because it was the particular
letter -- you know, the issue we've been dealing with in my
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precinct, so she put my name down there, and I think it --
personally, I think it needs to be the County Judge's
signature.
JUDGE HENNEKE: Just so long as we can put
your phone number.
(Laughter.)
COMMISSIONER BALDWIN: Yeah. And then this
morning, Mr. Sandlin handed me another sample letter -- did
you hand these out?
MR. SANDLIN: No, I just laid it there.
COMMISSIONER BALDWIN: This will put it off
for another good month. Here is a -- here is a letter that
Mr. Sandlin provided for us. And the -- the only question I
saw in it was on that second part, "as of such-and-such
date, at least 6U days after the mailing of this letter."
MR.. SANDLIN: That's a suggested letter form
that's published --
COMMISSIONER BALDWIN: Please draw through
that, 'cause that won't fly in here.
COMMISSIONER WILLIAMS: Won't fly, hmm?
COMMISSIONER BALDWIN: So, I heard -- our
little conversation at the table just ended. You kind of
like this other letter? All right. Well, let's just move
forward.
COMMISSIONER WILLIAMS: I have a suggestion
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on the logos on this other letter. Might help us all the
way around to have the County logo on the left, the U.S.P.S.
logo on the right, 911 in the middle, with an arrow pointing
to 911.
COMMISSIONER BALDWIN: Oh, what a great idea.
With T.'s home number in there.
COMMISSIONER GRIFFIN: Superimposed heart
with a bull's eye.
MR. BALLARD: We try to support your
authority, Judge.
COMMISSIONER BALDWIN: What a terrific idea.
COMMISSIONER GRIFFIN: Hey, this is a good
exercise, and I -- my personal -- I'll go ahead and say what
I'm in favor of. I think we should adopt the letter that
Cindy has provided to us, with the County logo and the
Postal Service logo, signatures by the Judge and the
Postmaster, and then we need to work out the process of who
sends that. What's the flow of the letter? Does the letter
go to the Postmaster for signature and then come to the
Judge, or does it go the other way, or --
MS. GUERRERO: I'll be happy to explain that.
COMMISSIONER GRIFFIN: And whichever letter
we end up using, it would have to follow some process like
that.
MS. GUERRERO: Right. That's what I'd like
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to do, is try and expedite this through. And, as you say,
we use this letter using the County logo on this side. What
the process is today -- that's another reason I came, is to
get the signature, if this is approved, of County Judge
Henneke, and also the Postmaster. Once I have that, I can
scan that into the computer, have it compromised -- or have
it consolidated on the letter, and we have the letter ready.
And what we do is we take the data that we have for
addressing, we merge that from the Word program -- from the
Excel program into the Word program where this is set up.
so, the joint notification letters will be printed from my
office. From there, we can go two ways. I can set it up
with the County on the process you want to go, whether you
want that to go to the County for reviewing of this prior to
the letters going out. We have the cross-reference list
spreadsheet that shows each address that will be getting a
letter with that exact address, 'cause that's the form
that's used to merge the letters. Okay, so that's already
all approved. Now, it's whether the County wants to
delegate someone to review the letters, and also whether you
want the letters in envelopes. Because of the thousands and
thousands of letters that come from my office for the 97
counties I'm responsible for, we do not put those in
envelopes, and they would go out as such, almost, you might
say, as a flyer into the mailbox.

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JUDGE HENNEKE: Actually placed in the
mailbox as opposed to delivered?
MS. GUERRERO: It will be delivered in the
mailbox.
JUDGE HENNEKE: Not mailed?
MS. GUERRERO: Well, the carrier that
delivers the mail will also put this in the box as such,
right.
COMMISSIONER LETZ: But you -- but the Post
Office handles that whole procedure?
MS. GUERRERO: Yes, sir.
COMMISSIONER LETZ: The County says do it,
and --
MS. GOERRERO: Right.
COMMISSIONER LETZ: -- you get it to the
mailbox?
MS. GUERRERO: And that alleviates any kind
of postage you have to pay. That's one expense less for you
to worry about, which is usually the motivator to say yes,
let's do a joint notification letter.
JUDGE HENNEKE: She's dealt with county
government before.
COMMISSIONER GRIFFIN: Another question,
Cindy.
MS. GUERRERO: Yes, sir?

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COMMISSIONER GRIFFIN: At that time, when --
if we followed this process and you sent that letter out,
could you also send a copy of it -- and it needs to be --
these can be in bulk or whatever else. I mean, just a way
to get a copy to 911 and a copy to this Court.
MS. GUERRERO: Do you want a copy of each
letter, or do you want the cross-reference list that shows
each one? I think you're better off with -- with that.
COMMISSIONER GRIFFIN: The list would work.
MS. GUERRERO: Right.
COMMISSIONER GRIFFIN: If there is some
notation as to which was sent, you know. In other words,
we wouldn't want included in that list notifications that
haven't yet been made, but something that officially tells
us the letters went out to this particular --
MS. GUERRERO: Sure.
COMMISSIONER GRIFFIN: -- these particular
addresses.
MS. GUERRERO: Right. And any of them that
have -- if they are on the new address side -- it's got the
current address and it has a new address side. Any of those
that have a new address listed has a letter.
COMMISSIONER GRIFFIN: Okay.
JUDGE HENNEKE: T.?
COMMISSIONER GRIFFIN: That sounds slick. I
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think that will work.
MR. SANDLIN: Question for Cindy. Will this
only affect the rural route boxes along -- we're talking
about a route. Intermixed with that, we may have some that
don't get their delivery on the rural route; they may get
their mail at the Post Office.
MS. GUERRERO: Are you saying P.O. box?
MR. SANDLIN: P.O. boxes. Is that a separate
issue?
MS. GUERRERO: That is a separate issue,
because Y.U. boxes are not a change of mailing address.
They are still going to maintain their P.O. box. Therefore,
it doesn't involve the Postal Service, and that's where it
is the responsibility of the County to notify those
individuals.
COMMISSIONER LETZ: Darn.
MS. GUERRERO: That's going to be a separate
issue.
COMMISSIONER LETZ: How do we -- this is to
either -- probably to T. When you do your addressing, the
ones that -- how do you know which ones are post office and
not post office?
MR. SANDLIN: We use their -- the Post Office
provided check and edit sheets to cross-reference. When
we're contacting these people as part of our research to



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verify what's been reported in the parcel database, they
tell us that they are a post office or a rural route, or, as
we now know, sometimes both. And in the old address field
that's being converted to the new one, it will show Rural
Route 3, whatever. We can even add another little flag in
the spreadsheet that shows which ones that we are confirming
as rural route addresses. Some of them, we've discovered
more and more, particularly on the west end, have dual
addresses; they maintain a rural route box and a P.O. box.
COMMISSIONER GRIFFIN: So, is there -- what
would be the best way, then, for us to notify people who
will maintain the same box number, but have a different
physical address because of 911 addressing?
MR. SANDLIN: That would be a mailout to
their P.O. box.
COMMISSIONER GRIFFIN: And -- okay. And the
question -- my question is, though, how do we get from the
fact that the roads have been renamed -- and we're going to
give a letter similar to this one, with perhaps just the
Judge's signature, that says, "Your mailing address remains
so-and-so. Your 911 address, including the zip plus-4 code
is b1ah, blab, blah." Well, it won't have a plus-4, but --
but your 911 address is blab, blab, blab.
MR. SANDLIN: When -- as I envision it now,
like we've been doing, we -- let's say we take a
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subdivision; that's the area we're working this week. When
we complete that subdivision as much as we can, disregarding
the blanks and the unknowns, then we will -- whoever we
ought to deliver it to, the particular person representing
the Court, we'll take that spreadsheet, deliver it to you.
Or, you know, deliver it to you on disk, or we'll print it
out, whichever.
COMMISSIONER GRIFFIN: Could you give us the
letter on disk'? Or those that are being -- to be notified?
Could you give us, similar to -- in other words, if we
provide you with a form Tor the -- we're getting into the
nitty-gritty here, but if we provided you with a form --
MR. SANDLIN: Do a mail merge.
COMMISSIONER GRIFFIN: Do a mail merge and
give it back to us on disk. We would print them out and
mail them in that case.
MR. SANDLIN: That can be done. That's very
similar to what we were doing in the past. Once we identify
that, we just -- whatever letter form you want, we'll mail
merge it and, like, save in a PF file per letter, and you
can print them, do whatever you need.
COMMISSIONER LETZ: And we would mail that
letter as soon as we get notification the Post Office has
mailed their letter, so it would be right after. Otherwise,
it might be confusing, if people start hearing that some
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addresses -- we want both those letters to go out about the
same time.
COMMISSIONER GRIFFIN: Oh, sure.
MR. SANDLIN: Oh, sure.
COMMISSIONER GRIFFIN: Because they'll work
at the same time. That will do it. Okay.
COMMISSIONER LETZ: What about one more
category, of people who own property, possible homes, but
don't get any mail in Kerr County? Weekend homes.
MR. SANDLIN: The problem we've run into with
those is that a lot of times it's a weekend home, and we get
a lot of calls from them. Either they use a cell phone, or
a lot them do maintain telephone service there, so we need
to notify them also. But I'm just saying that all the
notifications need to be sent, made all at the same time.
COMMISSIONER LETZ: But you can -- to the
best of your ability, you get -- you'll have that on that
same disk that comes back --
MR. SANDLIN: Mm-hmm. Yeah, it will just be
an out-of-town address, or whatever their out-of-county
mailing is.
COMMISSIONER LETZ: Okay.
CUMMI551UNER GRIFFIN: I think that will
work.
CUMM1551ONER LETZ: Will you make a note on
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your flowchart?
MR. SANDLIN: I'll -- would you like me to?
COMMISSIVNER LETZ: Well, what I'm going
to -- why don't we get this one done, then go to the next
topic?
JUDGE HENNEKE: All right. I think at this
time, we'll -- we probably need a motion to authorize use of
this joint letter notification, and just -- and distribution
by the Postal Service.
COMMISSIONER LETZ: Second -- I'll so move.
COMMISSIONER GRIFFIN: Second.
COMMISSIONER BALDWIN: I'm going to move it.
COMMISSIONER LETZ: Okay.
COMMISSIONER BALDWIN: Who is going to take
and clean up the joint notification letter from Kerr 911 and
United States Postal Service -- or from Kerr County.
JUllGE HENNEKE: Yeah, Kerr County.
COMMISSIONER BALDWIN: Take out the 911.
MS. GUERRERO: If you provide me with the
logo, I'll be happy to update the letter.
COMMISSIONER BALDWIN: We're going to give
her the logo. We're going to -- Judge, we're going to give
her your signature?
JUDGE HENNEKE: Correct.
COMMISSIONER BALDWIN: And you're going to
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get Bob Hanson's --
MS. GUERRERO: Right,
COMMISSIONER BALDWIN: -- signature? And
that's about it, huh? Okay. So moved.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Letz, that the Court adopt,
as amended, the joint notification letter from Kerr County
and United States Postal Service, and authorize the U.S.
Postal Service to distribute same upon completion of the
addressing changes. Any questions or comments? Cindy, does
that -- is that what you need?
MS. GUERRERO: Yes, sir.
JUDGE HENNEKE: Okay. If not, all in favor,
raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Now we'll go
on to Item 19.
COMMISSIONER LETZ: On this item, there is
really two parts to this. The first is very specific, and
it relates to a situation where the County -- or the Court,
by court order, has changed some road names on duplicate
road names, but everyone's on hold as to doing anything with

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those names right now, and -- because we're going through
the process of getting postal routes down and getting it to
the -- down to Cindy's office in batches, so to speak. And,
a situation has come up where, in my opinion, anyway, we
need to pull all the duplicate names that have been made by
the Court so far and get those -- and direct 911 to expedite
those, do them out of sequence, and then I believe Cindy has
agreed, because of the safety factor, to expedite them
through her office, even though they'll be out of sequence,
and get those done A.S.A.P. And, in that light, I have
asked T. to run a new list as of probably Friday, maybe over
the weekend, as to what he shows as duplicate names
remaining in each of our precincts. And I would suggest
that we have -- you know, set a very close date to get these
resolved, and then get all of them done through T.'s office
and down to Cindy's office at one time so we don't have to
have her jumping all over the place. I think Cindy would
appreciate if we can just get them done. T., do you know
how many of these are private versus public roads? How many
of them need hearings?
MR. SANDLIN: I didn't break it down that
way, no, sir.
COMMISSIONER LETZ: Okay. I mean, I believe
mine are all private.
MR. SANDLIN: Most of those are what we call
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public access roads. Regardless of the maintenance, they
have a public -- as we define them in the guidelines.
COMMISSIONER LETZ: But they're not
County-maintained.
MR. SANDLIN: Not County --
COMMISSIONER GRIFFIN: None of these are
County-maintained in this -- on the list?
MR. SANDLIN: I don't know that for sure.
COMMISSIONER LETZ: Well, several of mine
are, but there's a -- T. and I need to meet on the Cypress
Creek one. But, anyway, I would assume all of them -- I
don't believe there's any that are County-maintained left in
my precinct, and probably not in anybody else's. I know
we've worked those. I would say by the next meeting, we can
do those without a public hearing. I'd say by the
February 11th meeting, we should have all these cleaned up,
and that way T. can get them down to Cindy and we can get
these solved. Because we did -- for those who don't know,
we had a situation where it -- almost a very bad situation
for the County.
MR. SANDLIN: By "all" -- having all these,
you mean the duplicate names, not the unnamed?
COMMISSIONER LETZ: Have the duplicates taken
care of. And then that will also include any duplicates
that we have already corrected that have not been processed
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through -- through the postal system up to now.
COMMISSIONER BALDWIN: Let me ask a question
here. There are four duplicate names left in Precinct 1?
MR. SANDLIN: Okay. I gave away all my
copies.
COMMISSIONER BALDWIN: Let me make a
statement. There are four duplicate names leTt in Precinct
1. Are those just in Precinct 1, or are they in the south
sector?
MR. SANDLIN: That's -- those are just by
precinct. I didn't divide them into the sectors.
COMMISSIONER BALDWIN: If they're not in the
same sector, then they're not considered duplicate; am I
wrong about that?
MR. SANDLIN: Well, if we have a Canyon in
the north section and a Canyon in the south section, they're
not -- they're not duplicate.
COMMISSIONER BALDWIN: That's what I said.
JUDGE HENNEKE: That's what you said.
COMMISSIONER BALDWIN: So -- so I guess all
I'm saying is, some of these could be -- even though they're
in -- they're duplicate in my precinct, they may be in two
different sectors?
MR. SANDLIN: That's probably the case.
COMMISSIONER BALDWIN: Two different

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log
geo-regions.
COMMISSIONER GP,IFFIN: Here's the question.
Take the first one listed, T. It says "Bowie." Are
there -- in Precinct 1, it says duplicate road name is
Bowie.
MR. SANDLIN: Yes, sir.
COMMISSIONER GRIFFIN: Is there some -- so,
in the same geo-region in Precinct 1, there are two Bowie's?
MR. SANDLIN: What's the name of your
subdivision?
MS. LAVENDER: Northwest Hills.
MR. SANDLIN: Northwest Hills has a Bowie in
it. Then, just as you come around the curve going up to
James Avery, there's another Bowie Road, and the two don't
connect, and I don't think they were ever intended to
connect.
COMMISSIONER GRIFFIN: And they're both in
the same geo-region?
MR. SANDLIN: Both in the same region.
COMMISSIONER GRIFFIN: That is a duplicate.
MR. SANDLIN: Yeah, that's -- these are
actual duplicates, by definition, that we've shown you.
JUDGE HENNEKE: Just make one of those
Lavender Lane.
COMMISSIONER BALDWIN: If we're going to get
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them involved, yes, after we park the new library van in
just -- we'll put this bark on the agenda for February 11 to
get these resolved in each of our precincts. There's not
too many of them. They're all private roads. And at that
point we'll direct 911 to act on these, and any of them that
they have in their files. And I'd like to really thank
Cindy for agreeing to push these through, even though it's
going to be scattered all over the county. We appreciate
it. Then the next item is just to -- and I think T. handed
out a pretty picture to all of us with a flowchart. I asked
T. -- or I guess -- I don't know if I asked T. or I talked
to Dave, one or the other, that I would be very happy if we
could have some written procedures as to how this whole --
how all the interactions go between all the entities that
work with 911 regarding road-naming, and T. came up with
this, what he's handed out. I have some revisions to it
that I would recommend, mainly on the flowchart person -- or
flowchart portion. I think at the bottom of the 911 column,
I'd put another oval, which is "Update roadmap," which I
think they do -- they would do it, but it's just so that I
know that they're doing it. Also, under the County column,
the first box where it says "Resolve duplicate road names
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and name roads," it needs to, I think, say "by court order."
It's not until that court order is passed that the names are
actually changed. I'll get you a copy, T.
MR. SANDLIN: All right.
COMMISSIONER LETZ: And then, at that point,
there needs to be an arrow back down to 911 under the --
where it says "Assign addresses per guidelines." Because
it's not until the County changes the name that 911 goes and
does the addressing guidelines changes on those roads.
Other than that, it looks fine to me.
COMMISSIONER GRIFFIN: Okay.
COMMISSIONER LETZ: Well, there is one other
item under the red box, under the County at the bottom.
It's -- in that bor, is when the County Clerk would do her
notification that she's currently doing after the court
order. She was doing it, and we need to -- her to delay
that. And that notification goes to the EMS services, and
the idea being that -- I mean, T. can't run new maps every
time we make a change. They're going to have to be
responsible for --
COMMISSIONER GRIFFIN: Updating.
COMMISSIONER LETZ: -- updating their own
maps by hand.
MR. SANDLIN: Which they do all have in their
possession maps that correspond with our placeholder road
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numbers, so they'll know which road name -- which unnamed
road got changed.
COMMISSIONER LETZ: But, anyway, this is a --
I don't -- you know, I'll bring -- I will bring this back
with -- again, and if anyone has any comments, you know --
COMMISSIONER GRIFFIN: Okay.
COMMISSIONER LETZ: -- let me know. So, this
is something we'll put it back on the agenda, but this is
pretty close, I think. And I'd like to thank T. and Dave
for working on this and getting some written procedures so I
know who's doing what. I know it's a help to me, and
hopefully it's a help to everybody else.
JDDGE HENNEKE: Any other questions on this?
COMMISSIONER LETZ: My last --
JDDGE HENNEKE: Real good.
COMMISSIONER LETZ: -- comment is really
going back to T. also. I think everyone got a copy of this
new, pretty map. And he also -- I'm just going to mention
this. The unnamed roads remaining, he listed that for each
precinct, and it's -- the yellow roads on here are the
unnamed roads. And I think it's just -- as the time comes
for each of the Commissioners to, if they so choose, to find
those roads and name them, or not find them if they so
choose, whatever they want to do.
COMMISSIONER WILLIAMS: Which brings up a
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question right off the bat. I just asked Commissioner
Baldwin. You've got -- under Precincts 1 and 2, you're
listing Ranchero. Is that the Ranchero we know and love?
MR. SANDLIN: Ranchero is actually -- there's
a -- as it's mapped and platted, you go out the long part of
Ranchero, and then when you come around Kerrville South
Drive over there, there's another part that's totally
separate from it that's called Ranchero Road.
COMMISSIONER WILLIAMS: Oh.
COMMISSIONER BALDWIN: Used to be.
MR. SANDLIN: Okay. Is it --
COMMISSIONER BALDWIN: No, we will fix that.
MR. SANDLIN: Oh, okay. I thought something
had changed and I missed it.
COMMISSIONER WILLIAMS: Thank you.
COMMISSIONER BALDWIN: We'll fix that.
JUDGE HENNEKE: Any other questions or
comments on this one?
COMMISSIONER LETZ: Progress.
JUDGE HENNEKE: We'll get there. We're
definitely making progress. Let's go back and pick up Item
Number 18, consider and discuss relocating the May 28, Year
2002, and November 25, 2002 quarterly evening Commissioners
Court meetings to eastern and western location, et cetera.
Commissioner Williams.
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COMMISSIONER WILLIAMS: Well, it's a
suggestion. We have the authority to do that. It's a
suggestion to the Court that we consider doing it. We kind
of briefly talked about it last meeting, but didn't make a
decision. I thought I'd put it on for some open discussion.
JUDGE HENNEKE: Questions or comments?
COMMISSIONER GRIFFIN: I think it's a good
idea -- it's a good idea if the community wants it, and as
one who likes to stay close to my constituents and one who
likes to -- as one who likes to control costs, because there
is a real cost in doing this, just like our -- our
nightly -- or quarterly nightly meetings, I would like to
have a little time to get with my constituents, as far-flung
as they may be, and see -- get a feel for what they want to
do. Because there is a real cost involved to this, and if
there's not a real need for it on their part, I would tend
to say, okay, when do you want to come to the courthouse,
then? You know, nighttime, daytime, whatever else. But
it's not a bad idea to pursue. I just need some time to
find out if this is really something that I think we ought
to do.
COMMISSIONER WILLIAMS: Fine.
CUMMISSIUNER BALDWIN: Personally, 1 think it
would be a little fun. I think it would be a fun thing to
do.
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COMMISSIONER LETZ: Can we do it in Cypress
Creek Schoolhouse?
COMMISSIONER BALDWIN: Cypress Creek, nobody
will find it.
COMMISSIONER GRIFFIN: We can do it at Elm
Pass Fire Station.
COMMISSIONER WILLIAMS: Get lost getting
there.
COMMISSIONER LETZ: Bill, let me -- I will
also talk to people in Precinct 3, 'cause, I mean, they
don't live in Center Point, but a lot of them live a lot
closer. I'll find out, and I'll -- I pretty much agree with
Larry. I don't have a problem with doing it.
COMMISSIONER WILLIAMS: Get some input. I'll
put it bark on if need be.
COMMISSIONER BALDWIN: (to Rosa Lavender)
Are you serving refreshments at the Precinct 1 Commissioners
Court meeting?
JUDGE HENNEKE: Are we having the meeting at
her house now too? Golly. Okay. So, we'll bring that one
back after --
COMMISSIONER WILLIAMS: After some input from
a couple Commissioners.
JUDGE HENNEKE: Good.
COMMISSIONER LETZ: I'll be right back.
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119
There's something in my bor. I need to get for the next item.
You can call it.
JUDGE HENNEKE: Key this one up. We'll take
up Item Number 20, consider and discuss modification of Kerr
County Subdivision Rules and Regulations and set a public
hearing regarding same. Commissioner Letz.
COMMISSIONER LETZ: At our last meeting, we
discussed subdivision changes, and I thought it was kind of
hastily put together. I don't know that it's a lot more --
it's still hastily put together, but I have talked with a
few more people, made a few comments and changes to it.
What I handed out are the -- the revisions that I handed out
last time. I drew a line through one item. It's probably
going to be easiest -- I wasn't sure the order these were
in. If everybody would go to the fourth page in the
handout, we'll start with that one. It came out -- there's
-- where did the extra one go?
COMMISSIONER BALDWIN: Over here.
COMMISSIONER LETZ: Might hand them to anyone
else in the audience that wants them, and the press.
COMMISSIONER WILLIAMS: Page 4?
COMMISSIONER LETZ: Yes, the one that starts
6.035. And this is the alternate plat approval process for
subdivisions with less than four lots. The idea here is
that, at the Commissioner's discretion, any subdivision with
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less than four lots can be handled with both a preliminary
and final lot -- plat approval at one court meeting. The
plat has to be the same; the same requirements are there.
It's just that it can all be done at one meeting at the
court. And this way, I think we solve the problems on a lot
of minor lot changes, line changes, things of that nature
that we get that really were bogging down the public.
COMMISSIONER GRIFFIN: Let me ask a question.
Does that -- does that also include, say, combining two
lots?
COMMISSIONER LETZ: Mm-hmm.
COMMISSIONER GRIFFIN: If somebody just wants
to combine two lots, which we think is a good thing, anyway,
that same process would apply. And, I -- I think everybody
got a copy of -- of the couple out in Shalako Estates that
said they got statements of huge costs from -- of what it
was going to take and so on, and this will fix that.
COMMISSIONER LETZ: Yeah.
COMMISSIONER GRIFFIN: Right? Okay.
COMMISSIONER LETZ: Yes, sir, because a
revision of lot -- I mean a revision of plat is the same --
you know, the same -- basically the same thing as a plat,
so, yes. And if it doesn't, the intent would be to go ahead
and do that, you know, as well as it is to solve that
problem as well. And I think the language does probably
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read that way.
COMMISSIONER BALDWIN: I hope it does. That
particular letter from Shalako --
COMMISSIONER GRIFFIN: Says, well --
COMMISSIONER BALDWIN: -- was excellent, and
there may be other similar type things that we're going to
have to deal with down the line. 'Cause that --
COMMISSIONER LETZ: Well, there was a -- I
mean, the individual from Creekwood also --
COMMISSIONER GRIFFIN: Mm-hmm.
COMMISSIONER LETZ: -- made that comment. I
believe the gentleman -- he waved his hand -- that wrote the
letter is in the audience.
COMMISSIONER BALDWIN: Oh, I see. Okay.
COMMISSIONER LETZ: I think it does solve
that problem. And the whole idea is -- and the next item
we're going to talk about will lower the cost of a lot of
platting quite a bit, I think.
COMMISSIONER GRIFFIN: So it amounts to,
then, get it surveyed and platted, bring it to -- and file
it, bring it to the Court, and pay the filing fee.
COMMISSIONER LETZ: They have to get the
mylar, and it will --
COMMISSIONER GRIFFIN: That's it.
COMMISSIONER LETZ: There still would be
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certain certifications. They'd probably have to still go
through 911. I mean, even if they don't, we have to talk
with 911, get some sort of certification. I don't know if
they want to look at all of them or not. If there's no road
name involved, I think it can be waived. I think we can
give the County Attorney -- not the County Attorney, the
County Engineer -- authority to, you know, waive that in
that situation. A lot of times, one that I've been told we
probably should not take off is the electrical -- the
utility sign-off, because that's something that we just
don't have any control over. That's something we can really
get in a bind with easements if we start changing lot lines
and utility companies don't have easements.
JUDGE HENNEKE: Right.
COMMISSIONER BALDWIN: Commissioner Let?,
this -- this is for subdivisions with less than four lots.
How did you arrive at the number four?
COMMISSIONER LETZ: Arbitrary.
COMMISSIONER BALDWIN: Why not six?
j COMMISSIONER LETZ: It just seemed that, you
know --
COMMISSIONER BALDWIN: Just a nice number?
COMMISSIONER LETZ: Just seemed like a nice
number. I thought two was too little, five was too big.
Really no rhyme or reason; it can go up or down. It
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wasn't -- I just think we need to really -- two is the one,
you know, we get on most of them, but occasionally, like the
one this morning, that was one that maybe should apply, and
that was going from four to three.
COMMISSIONER BALllWiN: I tend to agree with
you. I was just wondering if there was some relation to
some new law or something.
COMMISSIONER LETZ: Not that I'm aware of.
Purely arbitrary on that. And, you know, I know that if we
went -- the higher that number got, the more opposition that
there'd be to do it.
COMMISSIONER GRIFFIN: Sure.
COMMISSIONER LETZ: So i tried to slide in at
four.
COMMISSIONER GRIFFIN: Good number to start
with. If it doesn't work, we can change it.
COMMISSIONER WILLIAMS: Change it to three.
COMMISSIONER BALDWIN: Or six.
COMMISSIONER LETZ: And to go along with
these revisions, at the same time, we're looking at -- this
would be the -- the second page -- excuse me, the first page
of the handout, entitled "Suggested Revisions," and the Item
6.03 in our Subdivision Rules, certifications, who signs
off. And, basically, I took a pretty hard look at those,
and on 6.03 -- well, let me just say one thing. The second
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page is currently that page, Page 23 of our Subdivision
Rules, and that's almost a little bit easier to look at who
signs off. I think the comments under 6 point -- the first
one listed, 6.03.C -- 3.B. In that certification, as it
currently is, the surveyor certifies if it's in a floodplain
or not. To me, if it is -- if that surveyor -- and their
license is on the line for that. If it is not in a
floodplain, I see no reason to send it to get the floodplain
administrator to sign off and say it's not in a floodplain.
You have a licensed engineer whose license is on the line.
So, the floodplain, which is Item G listed, that would only
apply if the surveyor says it's in a floodplain. That will,
one, speed it up, and two, reduce the fee that is charged
for -- I think it's 30, 40-some-odd dollars for that review.
COMMISSIONER GRIFFIN: Good.
JUDGE HENNEKE: What happens, though, if the
surveyor makes a mistake?
COMMISSIONER LETZ: His license is on the
line.
JUDGE HENNEKE: Then the surveyor makes a
mistake, someone goes out there and builds a large home, and
it turns out to be in the floodplain. Surveyor's license is
on the line, but the -- the homeowner is also in violation
of the floodplain regulation.
COMMISSIONER GRIFFIN: But he gets a pass,
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because a licensed surveyor signed off on it. And that's
just like if a licensed surveyor goes out and puts a wrong
line on the ground and you build your house where he said
you could build it; the owner's got a real case that -- that
his house is okay, and the surveyor's the bad guy.
COMMISSIONER LETZ: I don't know.
COMMISSIONER GRIFFIN: You know, 1 mean,
anybody could make a mistake. The floodplain administrator
can make a mistake also.
COMMISSIONER LETZ: I see our former outside
counsel squirming about the issue.
JUDGE HENNEKE: I have a -- I have to say I
have a problem with that, because we administer the National
Floodplain Insurance program at the county level, and if we
have anyone other than our designated floodplain
representative certifying that the property is not in the
floodplain, and the homeowner or the builder is relying on
that certification, then I think we Ieave ourselves open to
potential problems with the National Floodplain program. I
don't know. I'm just -- I'm doing some noodling here
without the benefit of any research or anything like that,
but that one -- Franklin, do you have anything to offer?
MR. JOHNSTON: I think in the past, the
surveyors have complained about establishing floodplains.
They went to the, you know, U.G.R.A. or the City or someone



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to give them a PFE to go by. I don't think they established
that. They look at the little map -- the map and they draw
a line in, but that line is real nebulous. That's not
exact.
COMMISSIONER LETZ: But the current
certification says that -- I mean, they may go -- you know,
if we're going to do that, then we should take the
certification off of the --
COMMISSIONER GRIFFIN: Off the surveyor.
COMMISSIONER LETZ: -- surveyors, because
right now they're the ones that certify it. But what we're
doing -- now, maybe we need to do it -- we're giving -- I
don't want to be critical of U.G.R.A.
COMMISSIONER GRIFFIN: No.
COMMISSIONER LETZ: But their fee structure
is pretty high. Every subdivision, every plat, is based on
number of lots and everything else. It gets very expensive
to the developers. I just don't see any reason, when the --
when it's not in a floodplain, nowhere near a floodplain,
for it to -- for them to have to -- for the developer to
have to, you know, pay those fees.
JUDGE HENNEKE: They charge a floodplain
certification per lot?
COMMISSIONER LETZ: I don't know if it's per
lot, but they do --


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DODGE HENNEKE: Per review, isn't it?
COMMISSIONER LETZ: Maybe per review.
COMMISSIONER GRIFFIN: I think per review.
MR. JOHNSTON: They charge it even if it's
not in the floodplain; they don't have to review it.
COMMISSIONER GRIFFIN: Let me correct one
little thing here, because it got used twice. U.G.R.A. does
not certify floodplain.
COMMISSIONER LETZ: Right.
COMMISSIONER GRIFFIN: Our floodplain -- our
designated floodplain representative certifies the
floodplain. It's just like O.S.S. F. There may have been a
time when U.G.R.A. really did certify septic systems, but
they don't certify septic systems since our -- we wrote the
new rule last year. It is our Designated Representative,
period. That's an individual, it's not an organization.
Speech finished.
COMMISSIONER LETZ: I agree. The Judge
corrected me; it's a one-time -- it's a flat $30 fee, yeah,
$30 review fee.
JUDGE HENNEKE: The reason I want to be so
careful on that is -- is, if we get crossways with the
National Flood Insurance program, they can pull the program
from Kerr County.
COMMISSIONER LETZ: Right.
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JUDGE HENNEKE: Which will leave a lot of
people in a lot of trouble, and also puts us in a bad
situation, then, since by state law we are mandated to be in
the program.
COMMISSIONER LETZ: Well, I guess -- you
know, and I understand that, and I -- you know, I would --
it's -- my concern is that we get plats handled
expeditiously.
JODGE HENNEKE: Right.
COMMISSIONER LETZ: At a reasonable cost.
And I think, you know, somebody has to make the
determination if -- either they all have to be certified, or
we have to decide some criteria as to what goes to be
certified, which means somebody has to sign off somewhere
before that if it's in a floodplain. And our maps are so --
you know, for the county are so inexact as to exactly where
the floodplain boundaries are. That's a -- that's what the
engineers don't like -- the surveyors don't like, because,
you know, their licenses are on the line, and -- you know.
JDDGE HENNEKE: If we take the surveyors'
certification as to floodplain off, that will probably save
more dollars than the fee to do our floodplain
administrator.
COMMISSIONER LETZ: But if there's -- if
there's a question, I believe they require the surveyors to
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go find -- establish the -- I mean „ the surveyors go out
and establish it, don't they?
MR. JOHNSTON: They draw it on the -- on the
plat, yes.
JUDGE HENNEKE: It's the certification we're
talking about, not the drawing on the line. The drawing on
the line is really between the surveyor --
COMMISSIONER LETZ: Okay.
JUDGE HENNEKE: -- and the property owner.
COMMISSIONER GRIFFIN: He draws it on the
line, and the floodplain administrator says yes, indeed,
that's true and correct.
JUDGE HENNEKE: I think it's the
certification that's the issue, Jonathan.
COMMISSIONER LETZ: So we'll change the
surveyor's and leave the floodplain --
JUDGE HENNEKE: That would be my suggestion.
COMMISSIONER LETZ: Okay.
JUDGE HENNEKE: I'm just concerned about the
potential down side to everybody.
COMMISSIONER LETZ: Okay. The other one,
going down to the certification for Headwaters. To me,
their certification is rather bizarre. They write these
things, and I don't know how it got to where it is, but
their certification currently reads, "I certify that the
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subdivision platted hereon meets the rules and regulations
of Headwaters Underground Water Conservation District
regarding private or public water supply provisions." To
me, that doesn't make any sense at all, because they need to
be certifying -- the only thing that Headwaters certifies
from our standpoint is water availability requirements, and
those only apply for -- under certain conditions. So, I
think we need to change that certification that they have
met -- the plat meets water availability requirements,
period. And if it's -- if they're exempt under the
conditions that we have in our criteria, it doesn't need to
go to Headwaters.
JUDGE HENNEKE: I agree.
COMMISSIONER LETZ: Next one is on
certification, which is on-site septic or on-site sewage
facilities. And I would propose that we change this, that
that is only sent to our Designated Representative to sign
off on if it is less than 5 acres. If it's under a -- and
the reason is, the whole reason we have a 5-acre limitation
is, one, for water, but also that it's a minimum -- well,
with septic, you can certainly develop a septic system on a
5-acre lot. I mean, there's no way you couldn't be able to
do that, that I'm aware. If you start getting less than 5
acres or something, you know, then I would say let it go
over there, because there are some -- you know, somewhere
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you have to draw the line. Might as well be a 5-acre
minimum lot size. If there's a water system, if it's less
than 15 connections, which is a nonlicensed system, it goes
under water availability requirements -- no, septic.
JUDGE HENNEKE: Septic.
COMMISSIONER LETZ: We're on septic now.
Well, actually, I had if it goes -- maybe I ought to change
that back. Community sewage systems, who certifies those
right now? T.N.R.C.C. still?
JUDGE HENNEKE: T.N.R.C.C. certifies
community sewage treatment facilities.
COMMISSIONER LETZ: Okay. That's water.
Water -- I mean gallons.
COMMISSIONER GRIFFIN: Gallons.
5,000 gallons a day, T.N.R.C.C. has to approve.
COMMISSIONER LETZ: Okay.
COMMISSIONER GRIFFIN: 5,000 gallons or more.
COMMISSIONER LETZ: So, you know, if it's
under that scenario, a community sewage system, they don't
need to be involved anyway. So, basically, we'll be
removing a whole lot of subdivisions from U.G.R.A. -- or our
Designated Representative's review, which will also speed
things up and save quite a bit of money.
COMMISSIONER BALDWIN: Are you saying that
U.G.R.A. wouldn't -- our Designated Representative would not
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sign off on it unless it was under 5 acres?
COMMISSIONER LETZ: Yes.
COMMISSIONER BALDWIN: If it's 5 acres or
more, we don't know -- we're not sure that -- I'm not going
to know for sure it the well and septic tank are at the
distance they're supposed to be from each other?
JUDGE HENNEKE: Well, when they apply for
their permits to do either well or septic, then they'd have
to establish their set-asides. What Jonathan is suggesting
is --
COMMISSIONER BALDWIN: I don't know that,
though.
DODGE HENNEKE: Well, they haven't built
anything, so we don't know whether it's possible yet or not.
I think what Jonathan is saying is we don't send someone to
have their plat reviewed simply for the Designated
Representative to say, "Well, yeah, this is capable of
having a septic system and a well put on it.
COMMISSIONER LETZ: Which is all we do. They
still have to go back and get a permit if they decide to do
anything.
COMMISSIONER GRIFFIN: If they want to put a
septic system in, they've got to go get a permit. That's
when they're going to look at set-asides, look at all the
rules that apply. Just to say that this bare piece of
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ground out there that's more than 5 acres -- yeah, we're
going to certify, yeah, you can put a septic system there,
'cause there is one that will fit there. It may be an
aerobic or a fancier one, but there would be -- you can get
a septic system on 5 acres or larger.
COMMISSIONER LETZ: So, those are the changes
that I would propose. There's also -- in the handout, there
is a memorandum from Stuart over at U.G.R.A., who is our
Designated Representative, regarding some language, but that
really is not germane at the moment, because if we take them
off, we need to modify this again, if we proceed with taking
them off of most certifications and adjust that -- their
certification accordingly.
COMMISSIONER GRIFFIN: That's talking about
exemption r_riteria. That's different.
COMMISSIONER LETZ: If -- what I would
recommend, then, at this point is to just go ahead and set
the public hearing up for the --
JUDGE HENNEKE: We'll need to approve the
changes so they can be on file, and the public hearing would
have to be the first meeting in March, at this stage.
COMMISSIONER LETZ: Let's bring it back at
the next meeting with these changes written up so
everyone -- so we can approve the exact language, and then I
will get with U.G.R.A. to make -- and then we can work on

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the certification at the same time, so we don't have to try
to change them at the public hearing.
JUDGE HENNEKE: Okay. All right. At this
time, we're going to go into Executive Session. We have a
few items to be completed. I want to ask the Court's
preference. Do you want to stay in session and finish up
the items after the Executive Session, before we break for
lunch, or do you want to break for lunch immediately after
the Executive Session and come back and finish up those
items before we have our workshop?
COMMISSIONER LETZ: I'd rather come back at
1 o'clock.
COMMISSIONER BALDWIN: I would, too. I have
a lunch meeting I'd really rather go to.
JUDGE HENNEKE: All right. For everyone's
planning purposes, we're going to go in Executive Session
right now. Immediately after Executive Session, we will
recess and be back at 1 o'clock to complete the remaining
items of business before we go to the workshop scheduled for
1:30.
COMMISSIONER LETZ: We will not take any
action in Executive Session.
JUDGE HENNEKE: So the Court will now go into
Executive Session, pursuant to the provisions of the Local
Government Code.
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(Discussion off the record.)
(The open session was closed at 11:52 a.m.,
and an Executive Session was held, the
transcript of which is contained in a
separate document.)
JUDGE HENNEKE: Okay. Commissioners Court
has completed its Executive Session and has now resumed the
open session. No a~~tion is required as a result of the
Executive Session. We'11 now recess for the noon break and
return at 1 o'clock.
(Recess taken from 12:17 p.m. to 1:00 p.m.)
JUDGE HENNEKE: It is now 1 o'clock on
Monday, January 28th, and we'll reconvene this regular
special session of the Kerr County Commissioners Court. The
next item for consideration is Item Number 21, consider and
discuss "General Requirements for Reliable Outdoor Burning"
contained in Title 30 of the Texas Administrative Code,
Chapter 111, Subchapter B, Rule 111.219. Commissioner
Griffin.
COMMISSIONER GRIFFIN: I put this on, Judge,
just for information for the Court, and to try to spread the
word that although, you know, this is the Court -- and we do
have the authority and have a burn ban rule on how we do
that, and that seems to be working pretty good, as far as I
can tell. But this was brought to my attention through
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Judge Henneke from the Ingram Fire Department, that there
are rules in regard to burning that T.N.R.C.C. has on
outdoor burning. And -- and it -- this in no way conflicts
with, but actually is a separate part of the whole process
of controlling burning in Texas, outdoor burning. And if
you look down at Paragraph 6A, which is the real -- is what
triggered this, and where it says, "The initiation of
burning shall commence no earlier than one hour after
sunrise," and that by S o'clock, the fire should be dying
down, in essence, is what that paragraph says. So that the
problems that the fire departments are having is -- is that
apparently some people will run home and -- or run out to
their place at 5 o'clock, 6 o'clock at night, just before
sunset, light a big fire. By the time it gets dark, it's
roaring good, and the fire departments are getting calls
that somebody's house is on fire, and it's really not the
thing to do.	Can we enforce that	strictly?	I suspect it
would be very	difficult to do so,	but I think	most of the
citizenry, if	they knew it, would	probably ab	ide by the rule
that -- that	you really should burn between -	- start fires
between the hours of 9:00 -- or one hour after sunrise, and
try to have them out by -- obviously, some fires are going
to be smoldering after that -- after dark, and that is not a
problem, but it just says they shouldn't be growing after
dark, is what that rule is for. So, this was really for
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information, and I would hope that we could get as wide a
dissemination as we can.
COMMISSIONER LETZ: On that point, I know
that the dispatchers at the Sheriff's Department, they don't
particularly cite the rule, but they are telling people now
that it needs to be out by sunset.
COMMISSIONER GRIFFIN: Mm-hmm.
COMMISSIONER LETZ: As part of their
standard -- you know, they call in for a burn of some sort.
COMMISSIONER GRIFFIN: And apparently
volunteer fire departments will respond to calls that there
is a fire, blab, blab, blab, and as more people are getting
more cell phones, they'll call in those kind of things.
They have to respond to them, and it's expensive and all
that, costs money to do that. So, if we can cut that down,
it would be good.
COMMISSIONER LETZ: If the papers are going
to write an article about that, it would be good, 'cause
this is the time of year when there's a great deal of
proscribed burning that goes on, from coastal fields to
fires out on ranches, which everyone, including myself,
support. But I think it's -- you know, they do need to
report them. It's very, very important that when they're
doing a controlled burn of any type, whether it be brush
piles or field, that you call the fire -- or that every
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county just has one number that has to be called now; it's
handled out -- and if people would remember to do that, it
would save a lot of time and money for the volunteer fire
departments.
COMMISSIONER WILLIAMS: I thought enforcement
would be really interesting on Sub. B down there; Sheriff's
Department sends a deputy out to tell somebody that they
commenced when the wind was only 5 knots or less or was more
than 20 knots. That's going to take some doing to figure
all that out. I'm glad we're not enforcing that.
COMMISSIONER GRIFFIN: It has some
enforcement difficulties, but -- by the way, and this is
Texas Administrative Code. This is not a Kerr County court
order.
COMMISSIONER WILLIAMS: I understand.
COMMISSIONER GRIFFIN: I just want to point
that out so that everybody understands. That was all.
JUDGE HENNEKE: We want to give our thanks to
Mr. Gazaway out of city of Ingram Fire Department for
bringing this to our attention, because it is an issue
that's causing, as Commissioner Griffin said, some
consternation, particularly for the local volunteer fire
departments. Okay. Next item is Item Number 22, consider
and discuss parameters for agreement with the City of Ingram
regarding approval of subdivision plats in the Ingram ET J.
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Included in your books is the letter from Danny Edwards
regarding the new legislation which requires cities and
counties to come to some agreement by April 1st regarding
regulation of subdivision plats in the ETJ. Mr. Edwards
expresses the fact that Ingram City Council has expressed
the desire to have jurisdiction in those matters. I think
our County Engineer has some questions or concerns about
that. Franklin?
COMMISSIONER LETZ: If he doesn't, I do.
MR. JOHNSTON: Well, I talked earlier about,
I think, the municipalities have different standards in the
law to enforce Subdivision Rules by. They could use County
standards if they so choose, but I don't know if they have
anyone there to actually enforce them or to interpret them.
COMMISSIONER GRIFFIN: I talked with Franklin
a little bit on this, and there's some indication that -- or
did you get -- let me -- I don't want to put words in your
mouth. Did you get the feeling that the City of Ingram may
be willing to just adopt our Subdivision Rules in the ETJ?
If they did -- and if they had --
MR. JOHNSTON: Up to this point, they always
say that they -- they go by Kerr County's subdivision
standards.
COMMISSIONER GRIFFIN: We may have some
reason to negotiate that with them.
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COMMISSIONER LETZ: I guess my --
COMMISSIONER GRIFFIN: As long as they're not
imposing different rules or more stringent or less
stringent.
COMMISSIONER LETZ: My concern is -- and it
goes for, you know, the City of Kerrville, too; I'm not
picking on the City of Ingram -- is that they -- you know,
that before I'm willing to go sign off and give them -- you
know, let them act on our behalf in these areas, I want to
know that they're going to really follow the rules. I mean,
I know if both -- well, City of Kerrville is an example, in
the past where they, you know, have not been as strict as
they should have been in some areas on inspections, and
hopefully they will have corrected those by now. But I'll
have this same discussion on Thursday night, that, you know,
we devoted a great deal of money and time to making sure our
subdivisions are done properly in the county, and it's a
different -- when you get into the ET J, the further rural
you get, it's a lot different problems, and subdivisions are
very different. And I just -- you know, I don't mind
letting them do the work, but they need to understand really
what they're doing, and they have to do what we want.
That's just my only concern, is this -- you know, and the
ETJs, they get -- you know, you're talking -- I guess is it
one mile?
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MR. JOHNSTON: One-half mile for this side of
town.
COMMISSIONER LETZ: One-half mile. But you
start grabbing -- I mean, when you have towns that are kind
of odd-shaped, you start grabbing an awful lot of real
estate; a lot of that Goat Creek area where we've had
subdivisions in that area, and these -- like that one -- I
can't remember the guy's name. I know the --
JUDGE HENNEKE: Business Park?
COMMISSIONER LETZ: Yeah, Business Park.
Larry Richter. That's one that, you know, we've spent a
great deal of time on that, and they're going to have to
have a staff to do that type of in-depth work, 'cause I
believe it will probably fall within the ETJ.
COMMISSIONER WILLIAMS: That's my concern,
you know. If they adopt our rule, that's fine, use them.
But who's going to certify that they have, in fact, applied
them to the plats that come before them? That's my concern,
same as you're talking about.
COMMISSIONER LETZ: And I'll say this, and
y'all will hear me say it on Thursday night; in either
event, if it's in the ETJ, I think that the cities need to
have a spot where they could -- at least the Commissioner,
at a minimum, signs off, so at least we're aware of it. I
mean, 'cause I know in all -- you know, the City of
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Kerrville has a tendency not to let us know what's going on
sometimes. It's improving, but I just think we need to
continue to keep that going in the direction of good
communication back and forth, and I think the way to do
that, and for the -- us to be aware of what's going on in
our precincts, if it's in the ET J, is to have us sign off on
it.
COMMISSIONER WILLIAMS: If I read this right,
Judge, this particular section of the law that's been cited
here, we have until a certain date to reach an agreement
with other jurisdictions regarding this; is that correct?
JUDGE HENNEKE: April 1st.
COMMISSIONER WILLIAMS: Okay. That being the
case, then, why couldn't those same things -- the point like
you just made, Commissioner -- be embodied in that
agreement? If they have to work with the County Engineer,
somebody has to -- has to enroll the County Engineer's
expertise in looking over this so they're not left out in
the cold.
JUDGE HENNEKE: Well, we can do anything we
want to in the agreement, as long as we come to an
agreement. I mean, I'm not sure that we want to task our
County Engineer with looking over plats if someone else is
doing the approval process.
COMMISSIONER WILLIAMS: Except that --

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JUDGE HENNEKE: Except I don't want to give
the approval process to someone who doesn't have the
technical expertise to do the approval process correctly. I
mean, any jurisdiction, be it City of Kerrville, City of
Ingram, do they have someone on staff who can evaluate a
drainage study? Do they have someone on staff who's going
to go out and do the necessary inspections of the roads? Do
they have the technical expertise to handle the job of
approving the plats? Or is it something where we're going
to end up with substandard --
COMMISSIONER GRIFFIN: And I think that
probably is the first parameter, as -- as stated in the
agenda item.
MR. JOHNSTON: I think that statute says it
doesn't have to be -- the municipality doesn't have to be
the one that does it; the County can do it. There's another
chapter that says --
JUDGE HENNEKE: Yeah.
MR. JOHNSTON: -- they can agree to have the
County do it.
COMMISSIONER BALDWIN: Yeah, it doesn't
matter who does it. It's -- one or the other needs to do
it. You need to have that agreement in place, is what it's
all about.
COMMISSIONER LETZ: But, I mean, we get into
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the road issue; this goes with both cities in the county.
While they may be doing -- working on plats, a lot of the
roads in the ETJ are still county roads. Majority -- all
the roads, almost, are county roads, and we're responsible
for them, so when it comes to traffic and what we're doing
on volumes and the conditions of the roads outside the
subdivision, we have to still be involved.
MR. JOHNSTON: So we have an interest in all
the ETJ's. If someone else approves those roads, then they
turn them over to us for maintenance and we don't have any
input, we may be accepting roads that don't meet our
standards.
COMMISSIONER LETZ: Or just different -- you
know, or different. I mean, they may be --
MR. JOHNSTON: Possibility.
COMMISSIONER WILLIAMS: Well, one of them's
in your precinct. The Horizon, remember that?
COMMISSIONER BALDWIN: Be careful. Yes, I do
remember that.
COMMISSIONER WILLIAMS: Yeah
COMMISSIONER BALDWIN: And it finally worked
out. It wasn't the prettiest thing in town, but that's the
City of Kerrville, with a huge staff of -- professional
staff. I -- this is concerning me, the Ingram thing. Of
course, that's Larry's deal. If you just want to give the
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county away, let's go do it.
COMMISSIONER GRIFFIN: I would say that
the -- there are primarily two parameters that we -- that --
to reach agreement. One is the technical expertise, and
what is the joint -- what kind of joint review is there? It
may be very minimal, something according to what Jonathan
says. Or perhaps it is, yes, they can approve the platting
according to our rules, but when it comes to inspections,
maybe our County Engineer does the inspection or something
like that. But, one is technical, and the other is review
and approval, and those are the two parameters that I think
we've got to --
JUDGE HENNEKE: Well, the law basically sets
up four scenarios. One, the City does it. Two, the County
does it. Three, the City and County apportion the ET J, and
each are responsible for their own areas. Or, four, they
set up one office that is authorized to process the plat
approval. There's really not a hybrid situation where one
office has the approval, but the other one has the review
and technical compliance.
COMMISSIONER GRIFFIN: Does that mean that if
we -- for example, that the office in Ingram, for example,
could -- could approve a plat and bring it to the Court for
approval?
JUDGE HENNEKE: No. That's the situation
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that they're trying to do away with.
COMMISSIONER GRIFFIN: It would still be a
one-stop shop. I mean, the owner would only --
JUDGE HENNEKE: No, that --
COMMISSIONER GRIFFIN: That's not the case?
JUDGE HENNEKE: Again, this is the type of
thing where you have the problems of Dallas and Houston, and
also on the backs of rural counties.
COMMISSIONER LETZ: And some of this is --
some of the intent is good. In my mind, I mean, I think it
is good to have --
COMMISSIONER GRIFFIN: You don't have to go
to both.
COMMISSIONER LETZ: Yeah, for developers to
have one person or one entity to work with on such
subdivisions in any given area. It's just the details of
figuring out the responsibility and the logistics of doing
that.
COMMISSIONER WILLIAMS: Well, (4)(A) --
(4)(A) and (4)(B) pretty well set that out. The one-stop
shopping deal, Larry.
COMMISSIONER GRIFFIN: Mm-hmm.
COMMISSIONER BALDWIN: Well, Fred, you made a
comment a minute ago, and I think it's possibly the most
important part. You know, it doesn't matter to me who
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adopts what, but the --
JODGE HENNEKE: Yeah.
COMMISSIONER BALllW1N: -- but the inspection
part of it, I really want County people involved in that
part to make sure that whatever is going to be adopted is
done properly. I think, to me, that's the important part,
and that the County should be involved in that way
somewhere. I don't know, if we asked Franklin to do extra
things with the City of Ingram, how we -- how we ask him to
do that. I don't have any idea. But„ anything that's a
possibility of becoming county property at some point in the
future, we want to make sure that it is built properly.
COMMISSIONER LETZ: I think that's a good
point. 'Cause, I mean -- because on the road issue, unless
they're willing to accept it into the city limits, which I
know they're not, they're -- it's going to be county roads.
If they're going to be -- they can't accept them for
themselves unless they, you know, annex the property, and
they're -- historically, they don't annex every subdivision
around.
JUDGE HENNEKE: No, I think, historically,
the City of Ingram does not have an aggressive annexation
policy at all. I don't know when the last time they annexed
anything was.
COMMISSIONER LETZ: But, the way I read this,
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though, it doesn't -- it meets -- it says that there's --
the convenience is for the developer, basically. They go to
one person and drop off the stuff. What if they can drop it
off with the City of Ingram, the municipal offices there,
and then they can send it or deliver it, any way they want,
to our Road and Bridge Department? We can sign off on it,
do all our work with it. That developer won't -- you know,
and then we can give it back to them. I don't see that
it -- you know, that we can't have joint efforts. I just
glanced at that paragraph.
COMMISSIONER GRIFFIN: Yeah, the little --
small "i's" there. That's all that -- accept the plat
application, collect the fee.
JUDGE HENNEKE: But that's if we establish --
that's if we establish a joint office. You've got to look
at the language in Number (1), which is, the municipality
may be granted exclusive jurisdiction to regulate
subdivision plats and approve related permits.
COMMISSIONER GRIFFIN: But (4) says --
JUDGE HENNEKE: That's the jurisdiction. So,
if we give it to them, any chop that we have really is
subject to their grace.
COMMISSIONER LETZ: It says "may." Also --
but under (3) it says, the municipality and county may
apportion the area -- oh, I see.


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JUDGE HENNEKE: That's right, those are the
three options.
COMMISSIONER GRIFFIN: The fourth one says
the municipality and the county may enter into an interlocal
agreement that establishes one office. It doesn't say that
we have to create a joint office. It says just establish
one office that is authorized to do those three things, so
that the developer only has to deal with one office.
COMMISSIONER WILLIAMS: Collecting the fees
and so on.
COMMISSIONER LETZ: And that, you know --
COMMISSIONER GRIFFIN: We wouldn't have to
establish a joint office. It just says we establish one
office.
JUDGE HENNEKE: That would certainly -- in
the City of Ingram situation, that's probably where we want
to go.
COMMISSIONER GRIFFIN: Mm-hmm
JODGE HENNEKE: That's the best alternative
of the four under the statute, unless they want to let us do
it. Assuming they don't, then --
COMMISSIONER GRIFFIN: Right.
COMMISSIONER LETZ: In the past, haven't they
let us do it?
COMMISSIONER GRIFFIN: Well, I think it's
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sort of a catch-as-catch-can. I'm not sure we've got a
consistent --
COMMISSIONER WILLIAMS: Well, who provided us
this piece of legislation with the marks on it?
JUDGE HENNEKE: Oh, I did. This is the
enrolled copy of the bill.
COMMISSIONER GRIFFIN: Just the bill.
COMMISSIONER WILLIAMS: I know, but somebody
marked through it, and one of the things --
COMMISSIONER LETZ: That's the Legislature.
DODGE HENNEKE: That's the Legislature.
COMMISSIONER WILLIAMS: Okay. Because it
talks about the more stringent regulations than the ones
that prevail, and I kind of like that.
COMMISSIONER BALDWIN: That's history.
COMMISSIONER WILLIAMS: Too bad.
COMMISSIONER LETZ: You liked it, but the
Conference Committee didn't.
COMMISSIONER GRIFFIN: The Conference
Committee didn't.
COMMISSIONER WILLIAMS: I thought maybe an
attorney for somebody struck through it.
COMMISSIONER LETZ: I mean, I would say we
could proceed under (4) -- under Item --
COMMISSIONER GRIFFIN: Alternative Number 4.
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COMMISSIONER LETZ: Alternative Number 4.
JUDGE HENNEKE: Why don't I write a letter in
response to Mr. Edwards' letter and say that the Court's
preference is to proceed under Item Number 4, see if we can
get the ball rolling and set up a meeting and come to some
agreement? Everybody comfortable with that?
CUMM1SSlONER BALDWIN: Yes, absolutely.
COMMISSIONER LETZ: See if Mr. Edwards wants
to write the agreement and do all the paperwork, and we can
edit it.
JUDGE HENNEKE: Right. Okay, we'll do that.
The last item in the regular meeting is Item Number 23,
consider and discuss approval of application for Juvenile
Accountability Incentive Block Grant. This is an annual
grant that we receive for counseling services out at the
Juvenile Detention Facility. Anyone have any questions or
comments?
COMMISSIONER BALDWIN: I move that we approve
the application for Juvenile Accountability Incentive Block
Grant for Fiscal Year 2002 and 2003.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Griffin, that the Court
approve the application for Juvenile Accountability
Incentive Block Grant for Fiscal Year 2002/2003. Any
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questions or comments? If not, all in favor, raise your
right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
COMMISSIONER BALDWIN: Does that include that
resolution?
JUDGE HENNEKE: Yeah, that's what we adopted.
COMMISSIONER BALDWIN: And we all sign off on
that?
JUDGE HENNEKE: Yeah, it's coming around
right now. With nothing further, we will adjourn this
regular special session of the Kerr County Commissioners
Court, and in about two minutes, we'll convene the workshop
scheduled for 1:30 on technology issues.
(Commissioners Court adjourned at 1:28 p.m.)

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148
STATE OF TEXAS
COUNTY OF KERR
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
Texas, at the time and place heretofore set forth.
DATED at Kerrville, Texas, this 1st day of February,
2002.
JANNETT PIEPER, Kerr County Clerk
Kathy Ba k, Deputy County Clerk
Certified Shorthand Reporter
!:)BOER N0.'~?353
CLRINS RND RCCOUNTS
On this the ~_Lith dray of Jan~_iary r'k0c', came to Lae c:onsider-ed by
the Coy-irt the var-io~-is Commis=_.ioner-s' precincts, which said
Claims and Ficco~-tnts ar•e:
10--General for 41$9,698.5'3; 14-Fire F'r-otecti.on far '611,000.00;
15-Road A Bridge for 4Ei8,E~'4._`-;4; ].EI-Coy-~nty L.aw Li6rar~y
$1,384.80; c&--J~-ivenile State Rid F~-ind for ?36.75; E7-J~-ivenile
Frog-State Rid F~-md for 414,637.75; 50-indigent health Care
for 430, 505.8; 5'3-General Contract~_ial Gbli.gcation f•:ar
41.44, 500.01 ; f,3-L-ake Ingram EST RD for 419, 350. 00;
76-Juvenile Detention Far_ility for 45,932.77; 83-State
F~-indecl-c:16th Dist Rttorney for 4.745„ 19; 8E-State F~-ended--'16th
Dist F'rob for 44,656.17; 87-State F~.mded-Comm~.xnity Cerrer_tions
for 4,916.37
TOTRI_ CRSH REG!UII;EU F=GR RLL FUNDS ISc 4%+93,`388.22
IJpon motion made by Commissioner Williams, seconded by
Commissioner Baldwin} the Coy-irt ~ananimo~.tsly approved by a vote
of 4-0-0, to pay said accounts.
ORDER rd0, c7;.iJE,
FUDGET RNENDNENT
RG BRRN FRCILI"PIES
On this the ~_8th day of San~aary c0~Z1'c:, upon motion made 6y
Commissioner Griffin, seconded by Commissioner Letz, the Co~_irt
unanimously approved by a vote of 4-Q-0, to transfer ~190.~Zi~D
from Line Item No. 10-EGE,--5~~ Major Repairs to Line Item No.
10-EE,6-'~06 Ir~s~_ir~ance on Rg Rarn.
URDER ND.27~97
AUDGET ANENDMENT
CUNTRF~CTURL UHLIGATIONS, S. 2001
On this the 28th day of San~aary 2002, upon motion made by
Commissioner L-et z, secondecl by Commissioner Griffin, the
Co~ar•t iananimoiasly approved by a vote of 4-0-0, to transfer
X77,000.00 from Line Item No.10--700--015 to Line Item
No. 59-G'~0-0iS General F'~-aid.
ORDER N0. 27398
ErUDGEI" gNENDNENT
TqX gSSESSOR
On this the 2Cith day of January 2002, upon motion made by
Commissioner" 6r'iffin, seconded by Commissioner Let z, the
Co~_ir•t unanimously appr^oved by a vote of 4-0-0, to transfer
X1,151.00 from Line Item No. 10-409-571 Contingency to Line
Iterti No. 10-499-570 Capital 0~_itlay.
ORDER ND.~_7~~~
E+UDGE-f RMENDMENT
COUNTY COURT RT L.RW
Dn this the c8th day of Jan~aar-y c00c?, ~-ipon motion made 6y
Commissioner- Williams, seconded 6y Commissioner Baldwin, the
Court unanimo~.rsly approve by a vote of 4-0-0, to tr<ansfer•
'b 4, 056. 00 from Line Item No. 10-4c7--40c Court Rppointed
Rttar•ney to Line Item Na.10-4~7-401 Medical Rssistance, it's a
bill for- a pretrial eval~-station in Case N~amber• CR-01-1701.
OI~UER N0. cl4@@
LRTE BILL
F'URCFiRSE ROWER
On this the 8th day of January
Commissioner- Williams, seconded
Court unanimously approved by a
following late bill to r-'ur•cnase
from Line Item No.1@-4@~-31@ La
Charge. The County R~_iditor and
c@@2, upon motion made by
by Commissioner Griffin, the
vote of 4-@-@, to pay the
Power in the amo~.int of 'b27. @@
to Charge fee R Finance
the Co~_mty Treas~.xrer are
hereby a~_ithor•ized to write a hand chec4< in the amo~_~nt of
8~7.@@ made payable to Rurchase Power,
ORDER NO. 27401
RF'F'ROVAL RUl"I-~ORI"LING USF_ OF I-tILL COUNTRY YOUTH
EXHINITION CENTER AND WRIVING FEE FOR
FERRURRY 202 RND 2~~3
On 'this the 28th day of Sanuar•y 2002, upon motion made by
Commissioner C~ri~ffin, seconded by Commissioner- Williams, the
Co~ar•t unanimously approved by a vote of 4-Q~-0, 'to waive the
fee for the ease of the Hill Coy"~ntr-y Youth Exhibition Center in
Febr-~"nary c002 and 2003 for the Rnn~_ial Sale"ite to Women
Veterans.
ORDER N0. ~_'TfiOc
RF'p'ROVRI_ RUTHORIZINO USE DF FLRT ROCI{ LRI,E F='RRK
MRRCH S0, 'O~Q~2 F=OR RNNL.IRL. GHILT COOP;-UF=F
On this the 'c'8th day of San~_ter•y c~Q~2, upon motion made 6•y
Commissioner Williams, seconded by Commissioner Lets, the
Co~ar•t unanimo~_~sly approved by a vote of 4-a-~D, the ~.ise of 1=tat
Rock F'ar•k on March 3O, Year c:0~c, for the Chili Rppr•ec:iation
Society of Rmerica annual Chili cook--off, and further request
that Mr. Holekamp and Mr. 13~_iechler get together to determine
the cost of pr-oviding temporary power for the. activities on
that date.
ORDER N0.274Q~S
RF'F'ROVRL OF RNNURL REF'URT FOR
THE KERR COUNTY HISTORICRL. COMMI5SION
On this the 213th day of Jan~_tary 2~0~=, ~_ipon motion made by
Commissioner Let z, seconded by Commissioner 6r•iffin, the
Cui_i'r•t ~.~nanimo~_~sly approved 6y a vote of 4-0-0, the ann~.tal
r•epor•t o'F the lierr• Go~.inty Historical Commission, and to
approve the leadership, officers and dir•ector•s as presented.

ORDER NCI. 21404
AP'P'ROVAL OF JOINT RE50LUTION FC7R ROUTINE
RIRF'OR"f NRINTENRNCE F'ROJE:CT GRANT
On this the 28th day of Sant_tar'y 200.., ~_tpon motion made by
Commissioner' Griffin, seconded by Commissioner' Williams, the
Lo~ar't unanimously approved by a vote of 4-0-0, the Routine
Rir•por-t Maintenance F'rn.ject Grant and ai..tthor'i-~e County Judge
to sign same.
ORDER NU.~'7405
RGREEMENT' FUR RRCI-IITF_CTUI~RL SERVICES
RND CUNST'RL.ICTIUN MRNRGEMEN"f SERVICE'S
On this the UBth day of January 'c'Nk7~_, i_ipon motion made by
Commissioner- I;aldwin, seconded by Commissioner^ Griffin, the
Co~_tr•t unanimo~.rsly approved 6y a vote of 4-0-4~, the Rgr•eemerit
for Rrchitectural Services with R. N.eith Lnngnecker,
Rrchitect, as' well as the Agr^eement for• Constr^~"fiction
Management Services with R. N.eith Lnngnecker^, Rr^chitec't, for•
completion of the Treasurer's office in the Courtho~"tse Rnnex
basement.
ORDER N0. E'145~6
APPROVAL ROAD R BRIDGE ADVERTISEMENT
REF: ANNUAL RIDS ON MATERIALS AND EG?UIF'MENT
On this 'the EBth day of San~_iary SNN:_, i_ipon motion made 6y
Commissioner- Let<, seconded by Commissioner Griffin, the
Co~_ir•t unanimously approved by a vote of 4-Q~-0, the
advertisement for• sealed bids for• r°oad base material,
etcetera, a=_ presented by Road and Dridge Department.
RNNUAL RIDS ON:
Road Rase Material
Cold Mix
Flack Rase
Paving Aggregate
Rsphalt Em~alsian Oil
^ Corrugated Metal F'ipe
Eq~_iipment by the Ho~_ir• with Uperator•
OTHER SIDS:
Syr Lease on 9~4 Loader
E,S~O Tons (Type R, Grade c3 Rase for Sheppard Rees
ORDF_R N0.~74~7
F1F'F'ROVAL OF F TNAt_ F'LpT OF FASO CREE:N, F'CT.'c
On this the ~=8th day of January 'c_~0'c, japan moi;ion made by
Commissioner Williams, seconcled by Cammissioner• Baldwin, the
Caurt- unanimously appr^oved by a vote of 4-~-0, the final plat
to be named Paso Creek in F'r•ecinct ~_.

oRUER Nn. ~~aku
AF'PROVRL... OF FINAL REVISION OF FLAT OF TRACT" 16,
SILVER HILLS, F'CT, c
On this the '8th day of .7an~"~ar-y '~0~2, ~_~pon motion made by
Commissioner Williams, seconded by Commissioner GriFfin, the
Coy"ir•t unanimo~"isly approved by a vote of 4-Q~-0, the Fine.l
agreed plat of Tract 16, Silver Hills, in F'r-ecinet c=.
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ORDER NO.c74s9
RF'F'ROURL OF FINAL F'LRT OF HUTTE RDDITION, F'L'T. c
On this the 'c8th day of Jam_iary ^c00F7, upon motion made by
Commissioner Williams, seconded 6y Commissioner Baldwin' the
Court unanimously approved by a vote of 4-0-0, the final plat
of H~atte Addition in Precinct c.

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URDE.R N0.2741~
RI-'I-~RUVflL 01= THE I:iRRND JURY LIST
f=UR THE ERIE:VRNCE COMMITTEE
On this the 28th day oP Jan~_tar^y 202, ~_tpon motion made by
Commissioner Let z, seconded by Commissioner' Baldwin, the
Court unanimo~.rsly approved by a vote of 4-0-0, to ~_tse the
following Grand Jury list For^ the Grievance Committee, as per'
Section 152.U14ta7 of- Local C-iover^nment Code.
The names selected ar^e as follows:
Kittr'edge Wer^lein
378 Englewood
N.er^r^ville, Tx. 7BN28
Bessie Fifer'
817 Webster
Ker^r^ville, Tx. 78N28
Susan V. Johnson
r'~J3 Medio Vista
N.er^rville, Tx. 78028
Pyron Donzis
F'. 0. Rox 189
H~.tnt, Tx. 7824
Lor^etta Walzer^
22N F'earl St.
Ker^r^ville, Tx. 780c'8
Melissa Schneider-
3~0 Ridge Rd
lier^r^ville, Tx.78U28
Ricar-do Rodriguez
18~tb F'ar^k St.
Ker^r^ville, Tx. 780:_8
Chr^istine Martinez
112 Rsh
Ingram, Tx.78VJ20
F'atr^icia Pr^o~_tssar^d
408 Highlands Dr^.
tier^r^v i 11 e, Tx. 780:'8
Joyce Sandlin
203 Coronado Dr.
Ker^r^v i 11 e, Tx. 78028
Ed Hamilton
1316 Warbler
Kerr^v i 11 e, Tx. 7828
George Skipper
F'. 0. Box 381
E<er-rv i 11 e, Tx. 78N28
"fhomas Wickh~-rm
7~Z~6 Car^dinal Dr^.
Ker^r^v i 11 e, Tx. 7628
Tom Go~_tld
F'. 0. Box 439
tier°rv i 11 e, Tx. 78028
Natalie Bywater^s
1~~50 Pander^a Hwy #710
Kerrville, Tx. 78028
ORDER N0..7411
RPPROURL OF ANNUAL RCCO~JNTING OF
THE COURT REGISTRY
On this the c8th day of Jane-~rary '~'4~0~, '-upon motion made by
Commissioner- Paldwin, seconded by Commissioner- Griffin, the
Court unanimously approved lay a vote of 4-0-0, the ann~_ial
acco~_inting of the Co~_irt Reyistr•y, p~.irs~_iant to provisions of
Article 887 (b) of the Texas Probate Code, as presented by the
Co~_mty Clerk.

OF2DER NO.2741c
RllDITIONRL REVENUE RECEIVED RY l'F1E TRER3URER
FROM THE COUNTY RTTORNEY'S OFFICE
^n this the LBth day of Jan~_iary c~Nc, ~_ipon motion made by
Commissioner ~et~, seconded by Commissioner Griffin, the Co~_ir•t
unanimously approved by a vote of 4-0-0, to increase the
budget for' the County Rttor~ney's Office by the <.a~_~m of
~16,0~0.0~, establish a salary supplement line item-expense
item in the amount of ~1E,800.~0, and also cor•r•esponding
r•even~ae line	item	also in	the amount	of tilE,B~0.0~ for• the
' r•emainder• of	this	fiscal	year.	

NOTIFICRTION F'ROCF_SS FOR KERR COUNTY
9-1--1 RORD NRME CHRNGES
On this the ..8th day of Jan~aar-y c'~02, ~.ipon motion made 6y
Commissioner Paldwin, seconded by Commissioner Let<, the Cn~_~r-t
unanimo~_isly approved by a vote of 4-~-Q~, to adopt as amended,
the .joint notification letter from I{err County and Uni{:ed
States Postal. Service, and authorise the U. S. Postal Servir_e
to distribute same ~_ipon completion of tl'rEt addressing changes.
QRDER N0.~747.1F
JUVENILE f~CCOUNTIBII_ITY INCENTiVF_
BLQL'F: GRRNT FOR FY _0~c-'c:IZ10?,
On this the '8th day o'F Janur•y ~~~'~, upon motion made by
Commissioner Baldwin, seconded by Commissioner Griffin, the
Court unanimo~asiy appr^oved 6y a vote of 4-0-@, the application
for• Juvenile Accountability Incentive Block Grant for Fiscal
Year c0~'/2~N3.

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