SPECIAL COMMISSIONERS' COURT AGENDA MONDAY JANUARY 28, 2002, 9:00 A.M. COMMISSIONERS' COURTROOM KERR COUNTY COURTHOUSE KERRVILLE, TEXAS 78028 THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.) This Commissioners' Court will hold a meeting at 9:00 A.M., Monday, January 28, 2002, at the Ken County Courthouse in the Commissioners' Courtroom. CALL MEETING TO ORDER VISTTORS INPUT Citizens wishing to speak on items NOT listed on the regular agenda, please fill out form for consideration at this time. Citizens wishing to speak on items LISTED on the regular agenda, please fill out request form for consideration during discussion on that specific item. In order to expedite the flow of business and to provide all citizens the opportunity to speak, the Judge may impose a three (3) minute limitation on any person addressing the court. COMMISSIONERS' COMMENTS Commissioners and/or the County Judge may use this time to recognize achievements of persons in their Precinct or to make comments on matters not listed on the regular agenda. I APPROVAL AGENDA: 1.1 Pay bills. 1.2 Budget Amendments. (County Auditor) 1.3 Late Bills. (County Auditor) 1.4 Approve and accept Monthly Reports. e II CONSIDERATION AGENDA: (Action may be taken on Items listed below) 2.1 Presentation of landowner signs to the Commissioners' Court members. (County Judge/George Holekamp) 2.2 Consider and discuss request that the fee for the use of the Hill Country Youth Exhibition Center be waived for February 2002 and 2003 for the 11`h Annual Salute to Women Veterans. (County Judge/Janeth DelToro/Nicholas Villanueva) 2.3 Consider and discuss Annual Report of the Ken County Historical Commission for the yeaz 2001. (County Judge/Walter Schellhase) 2.4 Consider and discuss Chili Appreciation Society of America request to use Flat Rock Lake Pazk, Mazch 30, 2002, for annual Chili Cook-Off; and expand activities this yeaz to include those previously held on the Schreiner University Campus as part of the Easter Fest. (Commissioner Pct. #2/Kazl Buchler, CASA) 2.5 Consider and discuss proposed details of the extension of Butt- Holdsworth Library services to unincorporated areas of Kerr County. (Commissioner Pct. #2/Antonio Martinez, Butt- Holdsworth Library Director) 2.6 Consider and discuss Agreement for Architectural Services. (County Judge/Keith Longnecker) 2.7 Consider and discuss Agreement for Construction Management Services. (County Judge/Keith Longnecker) 2.8 Consider and discuss advertising for annual bids on: Emulsions, Aggregate, Base, Cold Mix, Black Base, Culvert Pipe, Equipment by the Hour; 5 yr Lease on Loader; and 6,500 tons Base for Sheppard Reese, Pct. 1. (County Engineer) 2.9 Consider and discuss concept plan for revision of plat on Hartshorn County Sites, Vol. 1 Page 28, Pct. 1. (County Engineer) z 2.10 Consider and discuss Final Plat of Pass Creek, Pct. 2. (County Engineer) 2.11 Consider and discuss Final Revision of Plat of Tract 16, Silver Hills, Pct. 2. (County Engineer) 2.12 Consider and discuss Final Plat of Hutte Addition, Pct. 2. (County Engineer) 2.13 Consider and discuss drawing 15 names from the Grand Jury List and select the first nine citizens that agree to serve as members of Salary Grievance Committee as per the Local Government Code 152.014 and 152.015. (County Clerk) 2.14 Consider and discuss Approval of Annual Accounting of the Court Registry pursuant to the provisions of Article 887(b) of the Texas Probate Code. (County Clerk) 2.15 Consider and discuss appropriate manner to advise public prior to the March 12 primary election of geographical changes in voting precincts, changes in precinct numbers, and changes in voting locations, exact location and dates for early voting and such other related matters as may be required. (Commissioner Pct. # 2/County Clerk) 2.16 Consider and discuss additional revenue to be received by the Treasurer from the County Attorney's Office and make budget adjustments as necessary. (County Attorney) 2.17 Consider and discuss notification process for Kerr County 911 road name changes. (Commissioner Pct. #1) 2.18 Consider and discuss relocating the May 28, 2002, and the November 25, 2002 quarterly evening Commissioners' Court meetings to and Eastern and Western location in Kerr County and appoint Commissioners Williams and Griffin to arrange for the specific locations in their respective precincts. (Commissioner Pct. #2) 3 2.19 Consider and discuss review of 9-1-1 road name change procedures. (Commissioner Pct. #3) 2.20 Consider and discuss modification to Kerr County Subdivision Rules and Regulations, and set public hearing regarding same. (Commissioner Pct. #3) 2.21 Consider and discuss "General Requirements for Allowable Outdoor Burning" contained in Title 30 of the Texas Administrative Code, Chapter 111, Subchapter B, Rule 111.219. (Commissioner Pct. #4) 2.22 Consider and discuss parameters for agreement with City of Ingram regarding approval of subdivision plats in the Ingram ETJ. (County Judge) 2.23 Consider and discuss Approval of application for Juvenile Accountability Incentive Block Grant for FY 2002-2003. (County Judge) 2.24 Consider and discuss Joint Resolution for Routine Airport Maintenance Project Grant at Kenville/Kerr County Municipal Airport. (County Judge/Megan Caffall) CLOSED MEETING A closed meeting will be held concerning the following subject(s): IiI. EXECUTIVE SESSION: This meeting is authorized by Title 5, Chapter 551, Government Code and Title 5, Chapter 552, Government Code. 3.1 All pending and possible litigation. 3.2 Real Estate Acquisition a OPEN MEETING An open meeting will be held concerning the following subject(s): IV ACTION AGENDA: 4.1 Action as may be required on matters discussed in Executive Session. LIST OF ORDER NO.'S FROM COMMISSIONERS' COURT MEETING 1/28/02 27395 Bills 27396-BA #1 Ag Barn $190.00 27397-BA #2 Contractual Obligations $77,000.00 27398-BA #3 Tax Assessor $1,151.00 27399-BA #4 County Court at Law $4,056.00 27400-LB #1 Purchase Power $27.00 27401-Waive Fee for 11`~ Annual Salute to Women Veterans for February 2002-2003 27402-Chile Appreciation Society of America request to use Flat Rock Lake Park 27403-Annual Report of the Kerr County Historical Commission for the year 2001 27404-Joint Resolution For Routine Airport Maintenance Project Grant at Kenville/Kerr 27405-Agreement for Architectural Services and Construction Management Services 27406-Advertising for Annual bids on Emulsions, Aggregate, Base, Cold Mix, Black 27407-Final Plat of Paso Creek, Pct 2 27408-Final Revision of plat of Tract 16, Silver Hills Pct 2 27409-Final Plat of Hutte Addition, Pct 2 27410-Drawing of 15 names from the Grand Jury and select nine to serve as members 27411-Approval of Annual Accounting of Court Registry pursuant to the provisions of 27412-Additional Revenue to be received by the Treasurer from the County Attorney's 27413-Notification process for Kerr County 911 Road Name Changes 27414-Approval of Application for Juvenile Accountability Incentive Block Grant for