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KERR COUNTY COMMISSIONERS COURT
Special Session
Monday, February 25, 2002
6:30 p.m.
Commissioners' Courtroom
Kerr County Courthouse
Kerrville, Texas
PRESENT: FREDERICK L. HENNEKE, Kerr County Judge
H.A. "BUSTER" BALDWIN, Commissioner Pct. 1
WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2
JONATHAN LETZ, Commissioner Pct. 3
LAKRY C;Rlr'FIN, Commissioner Pct. 4
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1		I N D E X	
		February 25, 2002	
2			PAGE
	---	Commissioners Comments	q
3			
	1.1	Pay Bills	12~-7'/35
4	1.2	Budget Amendments	12,~~5~3(
	1.3	Late Bills	14
			
	2.1	Presentation by Gene Allen of Kerrville Funeral	
6		Home on Public Safety Officer Memorial Program	16 ~•5~`
7	2.2	Presentation by Pastor Bill Blackburn on the	~
		
Children's Initiative	_
2pn'~~
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	2.3	Appointment of John Mullins to Library Advisory	
9		Board, submit to City Council for consideration	28~7`f~1
10	2.4	Presentation of 911 status review	30~)~~=~~'
11	2.5	Request for variance from 2S' building setback	
		on Lot 112, Kerrville South II in Precinct 1	69
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	2.6	Request that Commissioners Court sign lease with	
13		Caterpillar for motor grader	]3,`,1~4~~
14	2.7	Initiate right-of-way condemnation proceedings	~
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		for new Hermann Sons Bridge property	74'~~~
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	2.8	Approve purchase of two joggers by County Clerk	~
16		for use during elections	yy~7~
17	2.9	Approve contract with Western Onion to allow	
		defendants to pay fines/court costs via Western	
18		Onion at no cost to the County	g0a~4`~~
19	2.10	Presentation of update on Sheriff's communication	
		system, possible appointment of Court liaison	82~~`~~
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	2.11	Revision to Kerr County Subdivision Rules and	
21		Regulations	85
22	2.12	Approval of final application for payment from	hl''I`~
		Stoddard Construction Company	g6
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	---	Adjourned	96
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On Monday, February 25, 2002, at 6:30 p.m., a special
meeting of the Kerr County Commissioners Court was held in
the Commissioners' Courtroom, Kerr County Courthouse,
Kerrville, Texas, and the following proceedings were had in
open court:
P R O C E E D I N G S
JUDGE HENNEKE: Good evening. It's 6:30 in
the evening on Monday, February 25, Year 2002. We'll call
to order this regular special session of the Kerr County
Commissioners Court. Commissioner Griffin, I believe you
have the honors this evening.
COMMISSIONER GRIFFIN: Thank you. Before I
offer the prayer -- the chance for prayer and the pledge of
allegiance, I'd like to say a couple of words about one of
the most fundamental, important freedoms that this country
was founded on, and that's religious freedom. I believe
it's one of the most sacred that we have. I have, with a
long line before and a long line to come after, have fought
to defend and uphold that freedom on the battlefield, so I
have a very strong feeling about it. I love the way we do
this in this court, because we pass to the -- each
Commissioner and the Judge the responsibility for conducting
this little portion of our meeting, and since we all are of
a Christian faith, our prayers are all Christian prayers.
And when 1 usually get my turn, if I don't have a guest here
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or someone else, I call on Matthew 6, verses 1 through 8,
and do what Jesus said on the Sermon on the Mount. So, once
again, I would like to ask you to join me in silent prayer,
followed by the pledge of allegiance.
(Prayer and pledge of allegiance.)
JUDGE HENNEKE: Thank you all. At this time,
any citizen wishing to address the Court on an item not
listed on the regular agenda may come forth and do so. Is
there any citizen who would like to address the Court on an
item not listed on the regular agenda? Going once, going
twice. is there any citizen who'd like to address the Court
on an item not listed on the regular agenda? Seeing none,
we'll move directly into the Commissioners' comments. We'll
start with Commissioner Griffin.
CUMM1SSlONER GRIFFIN: No comments, Judge. I
just wonder when the cold weather's going to get here. Been
waiting for it all day.
COMMISSIONER WILLIAMS: About 10 o'clock.
JUDGE HENNEKE: Commissioner Baldwin?
COMMISSIONER BALDWIN: I have a couple of
comments. I wanted to comment on our Tivy Antler basketball
team that won the second round game. They will be in a
third round Comorrow evening at St. Mary's University
against archrival Boerne Greyhounds, guys from our own
district. So, this is a big deal, really a big deal.

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Sr1DGE HENNEKE: That should be a great game.
That overtime game they had in Boerne about 10 days ago on a
Friday night was just spectacular.
COMMISSIONER BALDWIN: Absolutely. The stage
is set for some good basketball, I can say that. Also, this
coming Saturday, March the 2nd, we'll have a -- the Antler
relays here ai Kerrville, the Tivy Antler relays track meet.
It's that time of the year. As you can see from my burnt
face, I've been to one. And -- but this week is some -- our
local track meet, Saturday morning, about 9 o'clock.
Anybody that's interested in a good track meet, they will
have one. I wanted to comment also, in our last meeting, I
had requested that -- that we bring -- start bringing some
of the issues that are -- that are before us that the
public -- I think that the public needs to be updated on a
couple of high-dollar projects that we have kind of cooking,
and one of those, the Sheriff has agreed to come tonight and
give us a -- a status report on the radio program, a million
dollar program, and I just think that it's time for him to
come and give a report so the public will know where their
mociey is and where we stand in that program. The other
is -- and thank you, Rusty, for agreeing to do that. The
other is our Ag Barn complex program. Now, I can't -- I
can't tell exactly where we are in that thing, but I want to
warn you, if we're going to do something, we have a time
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frame, a window of time here to deal with it. I mean, we
to go with. We have to have those debates. We have to
choose our funding sources and put all that together, and
newspaper, and that's kind of -- that's some time
consumption there. It's a pretty good chunk of time to put
all that together. But, if we're not going to do that, to
add -- add on to that complex out there, then we need to say
so, so we can find out what is wrong and start looking
toward the budget of this year and putting money in the
budget and fix what we have today. You know, one way or the
other, I think we need to -- I think we need to move off of
high center on the thing, so the public will know what's
going on with their money. I guess that's it.
JUDGE HENNEKE: Commissioner Williams?
COMMISSIONER WILLIAMS: I'll be happy -- i
just want to respond to Commissioner Baldwin, just on the
last item. Be happy to invite Commissioner Letz to join
with me for an update; we can do that at any time in the
forthcoming meeting schedule and bring us up to date. I
want to take a moment to express publicly my appreciation to
the Kerrville Daily Times and to the Mountain Sun for their
willingness -- at their expense, I would add -- of
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publishing this voter precinct map, which was in the Daily
Times last week and will be in The Mountain Sun on
Wednesday, and additional copies are going to be spread
around. It's a map that's printed on both sides, the entire
Kerr County, with all the voting precincts noted, with
arrows. The map was put together by Kerr Appraisal
District, so it is accurate. The voting locations and the
directional information was assembled by each Commissioner,
and if it is inaccurate, I invite you to call that
Commissioner and tell him.
(Laughter.)
COMMISSIONER WILLIAMS: And I think it's a
great public service both newspapers did, and I am sending
out -- I gave the Court copies tonight of two letters I'm
sending out to both newspapers, which I express thanks on
our collective behalf and on behalf of the voters in Kerr
County. As you well know, the need to do this was brought
about by the fact that redistricting created some new voting
precincts, changed some old ones and created some new ones.
And I know every Commissioner on this dais, like I, have had
innumerable telephone calls from voters saying, where do I
vote? What's my precinct? And so what we aim to do with
this is to clarity that to some extent, and if there are
errors in it, we apologize. I don't think there are, but --
but I think it's important that if anybody needs one, you
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see that they get a copy. There are plenty of them
available in the courthouse, both in the Clerk's office and
in the annex out here, and the -- the Tax Assessor voter
registration desk there, and we'll see that they get placed
out in other places around the county. So, again, thanks,
appreciation to both newspapers for their public service in
this regard, and doing this at no cost to the County or the
voters.
JUDGE HENNEKE: Okay. Commissioner Letz?
COMMISSIONER LETZ: Back to athletics for a
minute, I will note that in addition to Tivy Antlers in the
playoffs, Comfort Bobcats are also in the basketball
playoffs, and they had another outstanding record with their
Coach Toot down there. They were 28 and 9 during the
regular season, which is pretty amazing. The record he's
compiled since he's been there is phenomenal, and they're
again in the playoffs and at the regional quarterfinal round
in 2A, so I wish them good luck. I'm not sure I know who
they're playing. Van -- Van Vleck, I think, or Fleck, one.
I'm not even sure where it is.
COMMISSIONER GRIFFIN: Van Vleck down by Bay
City.
COMMISSIONER LETZ: Bay City. BUt I wish
them all the best. The other thing is -- and I meant to do
this at ouL last Commissioners Court, but I neglected to.
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The W.E.T. group, which I was appointed -- or something
happened; I got on it from --
JUDGE HENNEKE: Volunteered.
COMMISSIONER LETZ: Volunteered, that's it.
I volunteered to join that group. It's a group that kind
of -- it's a water education task force made up of myself, a
member from the City. Dave Nicholson, who's in the
audience, is a member it. Janet Robinson's kind of the --
she won't accept the title as chair or president, but she is
the chair and president.
(Laughter.)
COMMISSIONER BALDWIN: Pretty interesting
group.
COMMISSIONER LETZ: And Paul Siemers is on
iL. It's a very interesting group, and it is amazing that
with that group, we could come up with anything in
agreement, buL we did. We came up with a brochure, which is
Tips for Water Conservation in Kerr County. It's -- I think
it's yv~d information. It shows a little bit how much water
we waste in certain areas, such as shaving, brushing teeth,
kind of a real brief summary of where our water comes from
in Kerr County. They're free, the handout. We have some
out here. There are other places around town. And, as we
-- the Court authorized earlier, Shaun is currently taking
this information and putting it onto the County's web site,
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and there will be other links to weather issues off of that.
And I told him that we had a very limited budget, so it's
only a two-co]or brochure. He's going to jazz it up. I
said I want -- I said I want to jazz it up; I want pictures
of tlowing water, all kind of -- lightning bolts, all kind
of things, so he's working on that right now. But we have
these, and it was very interesting to -- our last meeting
was actually the most interesting. Somebody walked out -- I
won't say who or why they walked out -- right as I walked
in, and that was part of it. Anyway, but I won't go any
further. That's all I have.
JUDGE HENNEKE: All right, thanks. I'll
remind everyone that early voting started today at Zion
Lutheran Church at the corner Barnett and Sidney Baker. It
will continue through March 8tri, Monday through Friday from
8:00 to 5:00. Is that right, Jannett?
MS. PIEPER: That's right.
JUDGE HENNEKE: And I believe Jannett Pieper,
uui County Clerk, told me that 258 people voted today.
Everyone get out and vote, exercise your franchise. Make
suLe neiyhbors vote, friends vote. Let's remember what
makes democracy strong is participation by the citizens in
the selection and the work of their elected officials.
Also, I wanted to update the Court on one of my favorite
high school activities, the Tivy Mock 't'rial Team, which is
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the most successful competition team fielded by the Tivy
Antlers. Two weeks ago they won the regional competition in
San Antonio for, I believe, the 15th time out of 16 years,
and will be leaving for the state competition a week from
Friday. It's interesting how that competition has changed.
When my oldest son first participated, there were about
eight teams involved, Tivy and then seven teams from San
Antonio. In the competition two weeks ago, there were four
teams involved; there was Tivy, Fox Tech from San Antonio,
Boerne, and Bandera. All of the major San Antonio teams
have given up, because they are -- got tired of getting
their nose bloodied against the mighty Tivy Antlers. So, we
wish those kids and Judge Ables and Judge Prohl and the
adult attorneys who give their time and coaching and helping
them all the best up at the state competition a week from
Friday. Anyone else?
COMMISSIUNER BALDWIN: To just piggyback on
that, I've been watching them on TV.
JUDGE HENNEKE: Yeah.
COMMISSIONER BALDWIN: They are great.
JUDGE HENNEKE: They're interesting.
COMMISSIONER BALDWIN: They are really
interesting, a lot of fun to watch.
JUDGE HENNEKE: We'll see how they do. Okay.
Without any further ado, let's go to the approval agenda and
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pay some bills. Tommy? Does anyone have any questions or
comments about the bills as presented?
COMMISSIONER GRIFFIN: Move we pay the bills.
COMMISSIONER BALDWIN: I'll second that
motion.
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Baldwin, that the Court
approve payment of the bills as presented and recommended by
the Auditor. Any questions or comments? If not, all in
favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Budget
amendments. Budget Amendment Number 1 relates to
Nondepartmental. Tommy?
MR. TOMLINSON: Okay. This -- this amendment
is between Nondepartmental and the Commissioners Court
budget. I have three -- three bills that I need to pay.
One is to Columbia Casualty for $6,000, Continental Casualty
for $5,000, and to Tom Pollard for $1,190.60. The -- the
$6,000 bill is -- is the deductible on our law enforcement
liability coverage, and it's for -- for a suit from claimant
Graham Culliford. The other one is the $5,000 deductible on
LYiat coverage for claimant Harold Shields.
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COMMISSIONER GRIFFIN: Say that again?
MR. TOMLINSON: Harold Shields.
COMMISSIONER GRIFFIN: Oh, okay.
MR. TOMLINSON: The -- the $1,190.60 is for
the lease agreement on the -- for the radio system, by Tom
Pollard.
I, COMMISSIONER BALDWIN: Tommy, are the
lawsuits -- are those prisoner-type lawsuits, both of them?
MR. TOMLINSON: I'm not sure of that, but I
think that's correct. Rusty may can tell.
SHERIFF HIERHOLZER: Graham Culliford was a
prisoner lawsuit about three years ago.
COMMISSIONER BALDWIN: Three years ago?
SHERIFF HIERHOLZER: Something like that. It
was -- went all the way to a federal jury trial, and there
was an instructed verdict from the federal judge throwing it
out. That's our deductible on the insurance. The next one
is Harold Shields. That is an investigation lawsuit from
1999, and that one is still pending.
COMMISSIONER BALDWIN: So moved.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Williams, that the Court
approve Budget Amendment Request Number 1 for Commissioners
Court. Any other questions or comments? If not, all in
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favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: A11 opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Tommy,
should we take up Number 2 and Number 3 with our agenda item
on approval of that payment?
MR. TOMLINSON: I think so.
JUDGE HENNEKE: Okay, we'll put those off
until we get to that agenda item.
MR. TOMLINSON: Okay.
JUDGE HENNEKE: Okay. A11 right. Do we have
any late bills?
MR. TOMLINSON:
JUDGE HENNEKE:
MR. TOMLINSON:
Cart'egraph Systems, Inc., for
registrations to Asset Managem
Bridge.
I have two.
Okay.
One is to -- it's payable to
$237, and it's for three
ant workshop for Road and
COMMISSIONER LETZ: So moved.
CUMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner Let?,
second by Commissioner Griffin, that the Court approve a
late bill and hand check in the amount of $230 payable to
CarL'egraph Services, Inc., for registration fees. Did I
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get the amount right? $230 or $237?
MR. TOMLINSON: $237.
JUDGE HENNEKE: $237. Any questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
MR. TOMLINSON: Okay. The last one is to
Dawn Goldthorn for $320 from the -- to come from the
Election Department. It's for part-time labor, 40 hours.
COMMISSIONER BALDWIN: So moved.
COMMISSIONER LETZ: So moved.
COMMISSIONER WILLIAMS: Second.
COMMISSIUNER BALDWIN: I'm sorry, did you
want to --
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Letz, that the Court
authorize a late bill and hand check in the amount of $3~0
payable to Dawn Goldthorn for part-time service for
Collections Department -- County Clerk's office. Any
questions or comments? If not, ail in favor, raise your
right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
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(No response.)
JUDGE HENNEKE: Motion carries. Thanks,
Tommy. Moving on to the consideration agenda, first item is
consider and discuss a presentation by Gene Allen of
Kerrville Funeral Home. Mr. Allen, welcome.
MR. ALLEN: Thank you. With your permission,
I'd like to approach the Court with some handouts.
JUDGE HENNEKE: You may.
MR. ALLEN: Thank you, Judge Henneke, for
allowing me to come before the Court this evening. I -- I'm
sure that most of you are aware that Kerrville Funeral Home
has sold. It was formerly owned by a corporation, S.C.I.,
Service Corporation International out of Houston, and I
purchased the funeral home from them effective December the
18th. To give you a little bit of background about
myself -- and I won't take up a lot of your time, because I
know you're busy and have a lot to do, but to kind of give
you a little bit of background about myself, to where you'll
understand why I'm willing to make this offer, I grew up in
west Texas, rural west Texas, where community service was a
great -- of great importance. Everybody had to get involved
or things didn't get done. I am personally a licensed peace
officer. I visited with the Sheriff, and he's aware of what
I'm here to present to you. I was a certified volunteer
firefighter at one time. 1 was director of a volunteer EMS
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group in west Texas, so I've spent a number of years in
community service in those areas. I was elected to City
Council in Levelland, Texas, three terms. The great pay
that I got out of City Council is what afforded me to buy
this funeral home. That $25 a month was -- that's what did
it.
I'd like to go over the Public Safety Officer
Memorial Program that I'm offering not only the
Commissioners Court, but I'm also going to the City Council
meeting tomorrow night to present it to them. The
guidelines in this include any Texas licensed public safety
officer who resides in Kerrville, Texas, or Kerr County;
they'll be eligible for this program. Public safety officer
is defined as a certified peace officer, firefighter,
including volunteers, and licensed EMS personnel, including
volunteers. What Kerrville Funeral Home is -- is offering
to this group of individuals is all professional service
charges from the funeral home, the transportation charges,
which will be the vehicles used in the funeral services, and
merchandise charges, including below-defined casket, which
is on the handout there, the minimal concrete grave liner,
which some cemeteries require, some don't, register book,
and acknowledgment cards. Those services will be offered at
no charge from the funeral home if the loss of life occurs
in the line of duty. I think we all agree that, you know,
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we hope that we're never faced with that, but the reality is
that at some point in time, different occasions happen that
The caskets that will be offered, as listed
on there, any 18-gauge steel casket, protective, solid oak,
solid pecan, solid maple, solid poplar. These caskets that
are listed will be -- the selection will be limited to
availability from Kerrville Funeral Home selection room
display, or a casket of equal value from a manufacturer that
we order from. If, for any reason, the family so chooses
not to -- to utilize one of these caskets listed, they want
to do something different, they want to upgrade, whatever,
they will only be charged for the difference between what
we're offering and what r_hey choose to upgrade to. The only
items that the funeral home will not cover in this program
will be cash advance items, which are such things as
cemetery property, the opening and r_losing of the grave,
certified copies of the death certificate, obituaries,
flowers, and so forth. Of course, in that event, by law,
the funeral home is only allowed to charge the actual cost
of those items. Again, we hope that -- that we are never
faced with this problem of having to offer this to a family,
but in the event that they are faced with it, we're willing
to step up to the plate and help that family and show that
we're there to take care of their needs.
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Realizing that this is not an action item
from the Court, this is only an offering, again, I visited
with the Sheriff, and he was aware that I was coming here.
I visited with the Chief of Police; he was aware that I'm
going to City Council. So, that's pretty much my
presentation. And I want you to know that I'm more than
happy to be here in the community. Although I'm not a
native of Kerrville, I got here as quick as I could.
(Laughter.)
COMMISSIONER GRIFFIN: Thank you very much.
I mean, that's all we can say.
JUDGE HENNEKE: It's an extraordinarily
generous offer, and we -- Commissioners Court and myself
thoroughly enjoy it. Sheriff, did you want to say anything?
SHERIFF HIERHULZEK: Well, I definitely want
to say my thanks to him. I think it's one of the best
offers we could have for law enforcement and firefighters
and EMS personnel. I just pray we never need it.
JUDGE HENNEKE: Absolutely.
SHERIFF HIERHOLZER: That's the bottom line.
It gives me goosebumps even thinking about something like
this with an officer in Kerr County. But when it does
happen, I'm sure thankful people like this will step up and
help out and make sure that's done. I appreciate it. Thank
you.
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MF. ALLEN: Sure. I appreciate it very much.
JUDGE HENNEKE: Thank you very much.
(Applause.)
MR. ALLEN: With your permission, I'm going
to exit the Commissioners Courtroom and go back to the
funeral home.
JUDGE HENNEKE: Permission granted, sir.
COMMISSIONER BALDWIN: Mr. Allen, would you
consider including the Commissioners in that? It gets a
little rough up here sometimes.
(Laughter.)
MR. ALLEN: One of the reasons I'm having to
go back to the funeral home is I'm still trying to figure
out how I'm going to pay for this in rase it happens.
JUDGE HENNEKE: Thank you very much. It's an
extraordinarily generous offer. Next item is Number 2,
consider and discuss a presentation by Pastor Bill Blackburn
on the Children's Initiative sponsored by Partners in
Ministry. Bill?
MR. BLACKBURN: Thank you very much. And I
appreciate very much the opportunity to present this to the
Commissioners Court. Let me tell you a little bit about the
idea of the Children's Initiative. When Partners in
Ministry got started in 1999, one of the prayers that we
pray -- it's not original with us -- is, "Let my heart be
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broken with the things that break the heart of God." And we
began talking to school teachers, judges, law enforcement
personnel, a whole variety of people across the county about
what are the needs in the county, and over and over again we
heard about the needs of young children. And that takes a
variety of forms, but it was -- it was very, very clear. In
fact, I well remember being out at the Law Enforcement
Center, and a big old deputy just about crying, talking
about some of the children that they see and that they deal
with through law enforcement. And so we began to take a
look at that, and we were able to get a grant to do research
from an institute, U.T.S.A., on the needs of young children
in Kerr County.
And I want to show you -- I think you have
some form of this, but this is an update on some highlights
out of that research and other research that has been done.
One of the things we recognized was that Kerr County is
growing older. We have almost three times the state average
of persons over the age of 65. You'll notice the last
sentence there, 24.9 percent of Kerr County residents are 65
years or -- 65 years old or over, while the state percentage
is 9.9 percent. We also saw that -- that many children in
Kerr County live in or near poverty. 47.2 percent of the
students at K.I.S.D. come from economically disadvantaged
households, 50.5 in Ingram, and 54.4 in Center Point. And,
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you know, if you say okay, well, what does that mean? If
it's -- if you have a family of four with a total family
income of $22,945 or less -- $22,945 or less for a family of
four, then you qualify for free lunch. It's reduced lunch
if it's a family of four making up to $32,653.
The percentage of children in Kerr County
below the poverty line -- and the census data on this is
still not out for 2000. It will be in the next couple
months. The last info we have is '97; it was 26.5 percent,
while in the state the number is 23.6 percent. Sid Peterson
Hospital, the percent of patients on Medicaid has risen from
4 percent to 7 percent in recent years. The percentage of
newborns on Medicaid at Sid Peterson Hospital is 60 percent.
A growing number of children in Kerr County are minorities;
37.3 percent of all births in the county are Hispanic now.
By the way, folks ask what about the African American
population now? 1.8 percent of the -- of the county, so
it's very small. There are fewer young children, and that
needs to be modified.
In fact, I was just looking back at
There are two numbers there -- or two words that
It is the "percentage" of children from
Percentage.	And	the percentage	of	children	from five	to
nine declined	7.4	percent. If	you	look at	the state	figures
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for those two age groups, this is significant. We have
folks moving out of the county, young families. I'm -- I
would conjecture that's for a variety of reasons. A very
significant reason is lack of good jobs. I mean, we heard
that over and over again. Part of the survey was 377
telephone interviews and 90 face-to-face interviews, in
addition to the demographic research that was done. There's
an increase in the number of single mothers. There's, in
the last decade, a 26 percent increase of households headed
by women with their own children present in the home. You
and I know many single parents that are doing a great job,
but the fact of the business is, if you're a single mother
in Kerr County, it almost spells poverty, or near poverty.
That's just -- that's just the reality.
The second page that I want to give you is,
so what is the proposal? I will be very brief here.
Partners in Ministry is -- is really stepping out on faith
and because of faith to try to address the needs of young
children in Kerr County. Uur focus -- we have an advisory
committee made up of law enforcement, health care,
education, churches. Our focus over the three-year period
of 2002 through 2004 is quality, affordable child care,
wtiicki is a big need; two, parenting education and
information; and, three, early diagnosis and intervention
with special needs children. Let me just highlight some
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things. This is a broad coalition of churches, agencies,
schools, businesses, health care, law enforcement in this --
in this three-year emphasis. This will be done by
strengthening existing entities and programs and by building
What we mean by that is, we are not out to
create more agencies and more entities. Let's strengthen
what we have and build some partnerships to meet needs. And
then the last is special attention to be given to
publicizing resources for young children and their families.
We have an opportunity in Kerr County, and we've got needs,
obviously. But, given the resources of ministries,
churches, agencies, the staffs that are out there doing a
great job, volunteers, and financial resources, I want to
tell you, we have an opportunity to become a national model
for caring for young children. I really believe that that
is possible, and I think the opportunity is there. Our
slogan is "Kerr county, where kids count," and that's what
we're about.
I don't have -- there's no action items that
or whatever working on particular issues. They may be
coming before you to inform you, to ask you to participate
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as a County in a variety of ways or whatever, but I just
wanted to take this opportunity to -- to present this to
you.
JUDGE HENNEKE: Any questions or comments?
COMMISSIONER BALDWIN: I'd like to make a
comment, Bill. It's really refreshing to see a program run
the way things are supposed to run, and coming out of the
churches and the community as opposed to government,
government, government, government. I appreciate what y'all
are doing.
MR. BLACKBURN: Well, thank you.
COMMISSIONER LETZ: I'd like to echo that,
and thank Bill for all the work that he's done in the
community for many, many years; been a tremendous asset for
us.
MR. BLACKBURN: Well, thank you, Jonathan.
And I want to say to the Commissioners Court, Jonathan is
serving well on the Comprehensive Plan Advisory Committee
for the city. I have an opportunity to serve as vice
chairman of that, and that is -- that is coming along very
well. Jonathan, 1 did have -- I do have one point of
confusion from your earlier report. Were you saying, in
regard to wasting water, that in Kerr County we should stop
shaving and stop brushing our teeth?
(Laughter.)
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COMMISSIONER LETZ: No, but just turn off the
faucet while we're doing those actions.
MR. BLACKBURN: All right.
COMMISSIONER GRIFFIN: I have a question for
you. Are there -- will there be some specifics coming out
of -- like, number one on the focus items, there will be
some specifics --
MR. BLACKBURN: Definitely.
COMMISSIONER GRIFFIN: -- for those folks
that are going to be on child care and that kind of thing?
MR. BLACKBURN: We are in the process right
now of continuing to interview lots of folks. In March --
March 18th, our advisory committee will be back together,
and out of that will come the initial, beginning steps of
what we're going to be doing. There will also be some radio
spots, some television spots that will -- that will begin,
you'll begin to see within a month or so.
COMMISSIONER BALDWIN: And what I'm hearing
you say -- or I happen to know that there are state agencies
that really are already doing most of these functions, and
you're going to partner up with them, just to enhance --
MR. BLACKBURN: Right.
COMMISSIONER BALDWIN: Do a better job?
MR. BLACKBURN: Exactly. That's part of why
I say we have an opportunity to be a national model for

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caring for young children, because when you look at what the
church is doing, the ministries are doing, the agencies --
different state agencies are doing, the other nonprofits are
doing, and the commitment of this county that I've seen
to -- to wanting to do more, particularly for the young
children who are poor or vulnerable in other ways, I --
that's why I think we've got a great opportunity.
COMMISSIONER WILLIAMS: Bill, several years
ago my wife and I, when we got in the Mountain Sun, we did a
study that indicated some very strong support of -- of the
numbers you give and the number of single-parent households
who may be -- whose earnings are at these poverty levels or
less.
MR. BLACKBURN: Mm-hmm.
COMMISSIONER WILLIAMS: And I'm proud to say
that since Commissioners Court has had an opportunity to
address some of these issues, in terms of salary evaluations
and compensation evaluations for its employees, I think it's
pretty safe to say that we've elevated some of our own
people above this level. Because when we did that survey,
we were surprised to learn how many people who were employed
in government, whether it was county or city, fell in that
level.
And that is something
MR. BLACKBURN: Mm-hmm.
COMMISSIONER WILLIAMS:
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that obviously has to be addressed and looked at constantly.
So, these numbers are quite interesting.
MR. BLACKBURN: Well, there's a whole set of
things on the economic development side which we chose not
to deal with, and to focus just on the needs of young
children, but that is certainly another issue, because we
basically have an hourglass economy in Kerr County. A lot
at the top, and not much of that made here; shrinking middle
class -- I've seen it shrink since we came here 18 years
ago -- and growing numbers in or near poverty. So, there
are some economic development/job-creation issues that are
critically important. Okay.
COMMISSIONER WILLIAMS: Appreciate your
efforts.
JUDGE HENNEKE: Thank you, Bill.
MR. BLACKBURN: Thank you.
JUDGE HENNEKE: The next item is Item Number
3, consider and discuss appointment of John Mullins of
Kerrville to Butt-Holdsworth Library Advisory Board, and
submit the name to Kerrville City Council for confirmation.
Commissioner Williams'?
COMMISSIONER WILLIAMS: From time to time,
opportunities on some of the boards that we have created --
advisory boards, opportunities for service come about.
Sometimes we Commissioners lament that we don't know about

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these things until after they've been filled. Well, I'm
presenting an opportunity for us to do something tonight. I
do know for a fact that there currently exists a vacancy on
the Butt-Holdsworth Library Advisory Board, and it is our
turn to select an appointment and forward same to the City
for confirmation. That's what's in that stupid agreement we
have, Commissioner; I didn't make that one up. And so I'd
like to offer to the Court for its consideration John
Mullins, who is a -- probably one of the best friends that
the Butt-Holdsworth Library has in this town. He has been
involved in it for years and years. He's been a Friend of
the Library, member and president of that board, and as you
know, raised tremendous amounts of money in support of the
activities and the media that that library offers up for the
citizens of Kerr County. And so it is with that that I put
his name in the nomination for Commissioners to nominate
John Mullins of Kerrville to serve a term on the
Butt-Holdsworth Library Advisory Board, and if we adopt that
-- approve that, send it to the City Council with the
Judge's signature for confirmation.
COMMISSIONER BALDWIN: If that's a motion,
I'll second it.
COMMISSIONER WILLIAMS: That is a motion.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Baldwin, that the Court

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nominate John Mullins to serve on the Butt-HOldsworth
Library Board, and forward that nomination to the Kerrville
City Council for confirmation. Are there any other
questions or comments?
COMMISSIONER LETZ: Comment. I heard -- is
he not present tonight?
COMMISSIONER WILLIAMS: Pardon me?
COMMISSIONER LETZ: He is not present
tonight?
COMMISSIONER WILLIAMS: No, but if we do
this, I will invite him next time.
COMMISSIONER LETZ: That was my comment. If
you'll invite him --
COMMISSIONER WILLIAMS: Yes, by all means.
JUDGE HENNEKE: Any other questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries.
COMMISSIONER WILLIAMS: Thank you.
JUDGE HENNEKE: Next item is Item Number 4,
consider and discuss presentation of the status review for
911. Commissioner Letz.
COMMISSIONER LE'1'G: This is something that I
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think I first brought up recently, anyway, and -- in
December, and I've talked with Dave Ballard, our
representative on 911. He thought we should -- asked if I
would defer this agenda item until after the first of the
year, and then one thing happened and it slipped a little
bit and slipped a little bit. Anyway, it's on the agenda to
do tonight. I think Dave and T. are both here. T., I'm --
I don't know if I'm glad to see you here or not glad to see
you here. I know he's been very sick recently, and I've
been working -- talking with him by phone several times in
the past few days, and I don't know -- I'm surprised he's
here, to be honest. But, the -- what I hope to hear tonight
is kind of where 911 is on the addressing issue. That's
something that's been, I guess, in all of our minds a lot
recently, and other issues as well. Kind of an overall
status review of 911 and where we have -- just overall
status and where we may have problems going on, and go from
there. T.? Or Dave, whichever one wants to kick it off.
T.?
MR. SANDLIN: And I promised I would keep
this to 10 minutes or less, and I will do so.
COMMISSIONER WILLIAMS: T., did you get ill
in anticipation of this court meeting, or --
MR. SANDLIN: No, sir, did not.
MR. BALLARD: He'll be glad to share it with
32

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you.
MR. SANDLIN: I'll try not to.
COMMISSIONER WILLIAMS: Just recovering,
thank you.
MR. SANDLIN: As far as the numbers on
addressing, where we've assigned addresses, y'all can see
the curve continues to go up. I had updated this as of
February 10th, and it's not updated to the minute, and that
was 7,400 addresses issued. So, what's good for us is that
the number keeps going up on -- on the current report with
what we've been doing.
COMMISSIONER WILLIAMS: May we see that?
COMMISSIONER GRIFFIN: Yeah. Just hand to it
me; I'll pass it around.
MR. SANDLIN: Sure. I don't know what's on
the -- oh, disregard that stuff on the back.
COMMISSIONER BALDWIN: What is the other line
on there, the lower line?
MR. SANDLIN: We were keeping a note on how
many we had notified, but we just -- that line won't go
there any more. To give you somewhat of a graphic
representation, the yellow being the areas that we have
addressed; in other words, we've done everything we can do
to the parcel as far as assigning an address, owner
notifications and all that stuff. The black areas are areas
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where we don't have any parcel information, with the
exception of this one area up here in Precinct 3; last week
we did acquire the data to fill in that black hole, which
was a big hole here. This area here is essentially, just by
process of elimination, the Y.O. Ranch, and there are a
couple other ranch areas that probably don't have any parcel
data associated with them. But, as you can see, we've
accounted for about 566 square miles, if you want a graphic
coverage of Kerr County's 1,106 square miles, and if we take
out the City of Kerrville and take out, say, the Y.O. Ranch
and a couple of these other areas that I know we're not
going to have any parcel data for, that leaves us with about
384 square miles to go. Now, please bear in mind that just
because there's a parcel there -- sometimes one parcel may
represent many addresses; sometimes four or five, six,
seven, eight parcels may represent one address, so it's not
a tit-for-tat, one-Tor-one.
COMMISSIONER LETZ: T., I have a question.
MR. SANDLIN: Yes, sir?
COMMISSIONER LETZ: I know that one of these
holes that -- in addition to the one up north in my
precinct, you filled out another one. Why is there no
parcel data on thosel
MR. SANDLIN: I don't know.
COMMISSIONER LETZ: I mean, 'cause one of
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these has some of the property on our family ranch, and I
know I pay taxes on it. L pay taxes on it; there's a
parcel --
MR. SANDLIN: Some of these are reported in
abstract, and our abstract layer doesn't give us much as far
as location.
COMMISSIONER LETZ: Maybe it's a different
kind of parcel.
MR. SANDLIN: And some of it, you got to
remember, KCAD started doing this in '9H, '99, somewhere in
there. There never have been any defined parcel layers for
Kerr County, so it's quite a project, and they've done a
real good job on that. Other than that, as y'all know, we
got the --
COMMISSIONER GRIFFIN: One quick question on
that. So, KCAD is still working to get those parcels --
MR. SANDLIN: Oh, yes, sir.
COMMISSIONER GRIFFIN: -- identified, and
they will eventually fill those holes? That way --
MR. SANDLIN: As far as we can.
COMMISSIONER GRIFFIN: All right.
MR. SANDLIN: And, like I say -- in fact,
that one that I got filled in last week in your precinct is
one of the big holes. As y'all know, there's two big
projects, as far as this last year, or since we gave you a
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general update. The voter precinct map books were done;
they're posted on your web site, and we also completed
our -- what we call our first run or virgin run of the First
the fire departments, which have been particularly helpful
in keeping track of the unnamed roads and stuff like that.
We've put out, I think, 70 of the -- of the 8-by-10 books,
and about 40 or maybe 42 of the larger size books, so those
have been very helpful. We've gotten a lot of good feedback
from those.
Other than that, continuing projects which we
hope to finish this quarter of this year will be the fire
district maps. I think we have -- you have enough -- have
acquired enough parcel data that we can actually define the
lines for some of those that were just kind of a guess on
those lines. That will be a big help. And also, within the
next, I hope -- I don't know if we'll get it done this week;
it may be next week, but we'll be providing to the County,
the City of Kerrville, and the City of Ingram some -- it
will be on two C.D.'s, a GIS data layer with software to
view it. What I'll do, my first thing will be to get it
delivered to those three entities. Y'all will be able to
load that daCa on your server and go to your computer and
look at the same stuff we look at. I've got complete county
coverage for -- aerial photos for the county, color,
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infrared, topo maps covering the entire county, our road
layers, parcel data layers, as much as we have, and some
other stuff, and that will be available to y'all. I'll
probably get those ready to go probably next week, if not
the end of this week, so that will be another big project.
COMMISSIONER GRIFFIN: We load it directly on
the server? In other words, does the software -- the user
download the software to view it?
MR. SANDLIN: I'll --
COMMISSIONER GRIFFIN: Or not view it,
convert it.
MR. SANDLIN: No, the data will stay --
however y'all do it is up to y'all. My suggestion would be
that you put the data on the server and identify it as
whatever folder/directory you want to, and then install the
software on the individual P.C.'s.
COMMISSIONER GRIFFIN: Okay.
MR. SANDLIN: And it's simple. It's simple
stuff; it's viewing. You'll be able to look at stuff just
like we look at it. And, of course, we'll have to arrange
some kind of training with someone to get everybody up to
speed. It's really not that hard.
COMMISSIONER LETZ: For you.
COMMISSIONER WILLIAMS: A couple questions,
T.
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MR. SANDLIN: Yes, sir?
COMMISSIONER WILLIAMS: Did you say that the
areas in black here -- it says on the board that no ad
valorem information is available. Why?
MR. SANDLIN: We get that information with
KCAD. I'm -- they just haven't --
COMMISSIONER WILLIAMS: Would it be fair to
assume they're not on the tax roll? It wouldn't be, would
it?
MR. SANDLIN: No. I think it -- when we --
COMMISSIONER WILLIAMS: Well, if they're on
the tax roll, why don't you get the information?
MR. SANDLIN: It's just that they haven't
finished drawing in the proper boundary lines on some of
those areas yet.
COMMISSIONER WILLIAMS: The second question
deals with this board. If the top line notes your progress
from June to today, you are to be commended. The bottom
line says that's the numbers notified, so the -- the total
of the two lines is 11,278 parcels or properties. Out of
how many? That's the question. Out of how many?
MR. SANDLIN: Out of how many parcels?
COMMISSIONER WILLIAMS: Yeah. So we can note
what our progress is on the big chart.
SHERIFF HIERHOLZER: That --
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MR. BALLARD: That's addresses, not parcels.
MR. SANDLIN: The other thing is, on the line
there -- I don't want to come up there. The bottom line was
when we were doing the notification. That was how many we
notified compared to how many we actually got addressed, so
that line will stay flat. If shouldn't have even appeared
on that chart, probably. I just had been keeping track of
it.
MR. BALLARD: Let's clarify what Bill was
saying. That line chart is addresses, not parcels. Why
don't you define the difference between a parcel and an
address, T.?
COMMISSIONER WILLIAMS: It says properties on
the side. I'm only reading the board. It says properties.
MR. SANDLIN: That's how -- that board shows
that we have accounted for properties, seven -- 7,399
properties. In other words, we've accounted for that many
parcels on that.
COMMISSIONER WILLIAMS: Okay. And you, by
the board, are telling the public that you have notified an
additional 3,879?
MR. SANDLIN: Not an additional. Out of that
line. Out of those -- out of the 7,400.
COMMISSIONER GRIFFIN: We're not notifying
the same way, so that number -- that number doesn't have
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meaning now. That bottom line could be off the chart.
MR. BALLARD: Total number --
COMMISSIONER WILLIAMS: That makes my
question more significant. If we -- if we have -- if we
have addressed 7,399, how many remain to be addressed?
MR. SANDLIN: About seven -- about -- about
the same amount. We figured, on our last count, that there
were about 14,000 address points in Kerr County, excluding
Kerrville, that would need to be addressed, so we're a
little over halfway on the -- on our projected count. We
project that there's 14,000 needed addresses in Kerr County
outside of the city of Kerrville, and we've accomplished
7,400 of those now, so whatever 7,400 from 19,000 is,
there's about that many left to go.
COMMISSIONER WILLIAMS: Can you certify that
all the addressing within the city of Kerrville and within
the city of Ingram are correct and complete?
MR. SANDLIN: No, sir.
COMMISSIONER WILLIAMS: How many more would
be remaining in that case?
MR. SANDLIN: I don't know. We don't do city
of Kerrville.
COMMISSIONER WILLIAMS: I see.
MR. SANDLIN: They do that on their own.
COMMISSIONER WILLIAMS: They do that on their
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own.
MR. BALLARD: We do Ingram.
COMMISSIONER WILLIAMS: Okay.
JUDGE HENNEKE: Jonathan, did you have
something else?
COMMISSIONER LETZ: Well, no. I have some
things, but I was going to let him finish.
JUDGE HENNEKE: Okay.
MR. SANDLIN: That's -- I'm being short.
MR. BALLARD: Did you want to talk about the
process?
COMMISSIONER LETZ: I think, first, you know,
there was another item of -- kind of some process
information on how we're doing things. Go ahead and bring
that up right now and talk about that now, and then we'll go
to other questions.
MR. SANDLIN: Okay. 1 had showed y'all
this -- I'll show the public -- had showed y'all this chart
once before, and Commissioner Letz got with me and made some
modifications to it, and I finished getting the
modifications done and got them out to him today. Along
with this were some changes to the suggested written
procedure, and he has those in front of you.
MR. BALLARD: This is in support of your
request to -- to document the detailed procedure on how we
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do addressing, both graphically and word-by-word.
COMMISSIONER LETZ: And this comes back -- I
think we talked about it in court several weeks ago, that I
felt that there was too much finger-pointing; "This person
should be doing this, this person should be doing that," so
I wanted a clear, written-down procedure as to who is
responsible for what. And, as T. likes graphics, T. created
a flowchart, and it is pretty helpful. And I took the
liberty of -- I worked out with him a -- some modifications
to it that, to me, is a little bit clearer than it was
originally. And also, basically, it says -- you know,
explicitly says that the County is responsible for keeping
the master road list, and that the -- that the County, by
court order, does road names. I mean, these are real
fundamental issues. Once we do a court order, that data
kind of goes over back to 911, where the addressing gets
done; then it gets to the Post Office, and once they approve
it, it gets disseminated to the public. That's what this is
supposed to show. I think it does.
MR. BALLARD: There's a word chart that goes
with it, too, for people who don't like flowcharts.
COMMISSIONER LETZ: Then there's the
verbiage, as well. I don't know if it's something we need
to adopt, necessarily. We could at some -- at some future
date. It's nod on the agenda. I think we need to get it to
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Road and Bridge. 911 obviously looked at it, but I think we
do need to memorialize these procedures at some point in our
next agenda and put it up for an action item.
JUDGE HENNEKE: Okay.
MR. BALLARD: Probably need to send a copy to
Cindy, too.
COMMISSIONER WILLIAMS: I have one more issue
I want to raise with you, T. This happened within the city
of Kerrville, and within the city -- within my precinct, so
I have some -- some interest in it.
MR. SANDLIN: Ashley?
COMMISSIONER WILLIAMS: Yeah. Do you have an
answer to that?
MR. SANDLIN: I didn't know that they had
changed the road. That was something new to us, too.
COMMISSIONER WILLIAMS: Who's -- City of
Kerrville is responsible for notifying you?
(Mr. Sandlin nodded.)
COMMISSIONER WILLIAMS: City of Kerrville
would be responsible for taking care of this duplication, or
near duplication?
MR. SANDLIN: The latest roadmap that they
sent to us still showed the road in question as Cody Court.
And, you know, who changed what, I don't know.
COMMISSIONER WILLIAMS: Well, if it was a
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change from Cody Court to Ashley Drive, which it probably
was, because there was a plat review that obviously went to
the City of Kerrville's Planning Department for the approval
of the new Ultrafit building out there, so somebody signed
off on that as having been correct, then they signed off on
a name which already duplicated another name. So, that
would fall to the City to unscramble this little problem,
wouldn't it?
MR. SANDLIN: Yes, srr.
COMMISSIONER WILLIAMS: We'll call them in
the morning.
COMMISSIONER LETZ: My other comment is -- or
question is, kind of the -- two. First is, about a year
ago, when we had this last review, it was estimated that
about NovemberlDecember, we would be through -- I think it
was most of the county; if not most of the county, certainly
my precinct, with the addressing. And, obviously, we're
behind schedule or not there. I know there's some reasons
for some of the delays. What is a timetable that is
realistic as to when you're going to finish the rest of the
county, and what is your plan of attack as to where we're
going when?
Mx. SANDLIN: We have -- and I apologize for
turning my back to the public; I don't have a bigger chart.
we are currently making our research contacts in this area,
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which is -- all of it would be in Precinct 3 or Precinct 2,
basically north of Interstate 10, coming around this way,
marching towards the east part of the county down towards
Comfort, Center Point, picking that area up, and then our
last phase would be Kerrville South and north, the 78028 zip
code and most of the Kerrville exchanges, which are right in
the center of the county. But our progress plan is to come
around and then go up, in general. And right now, we`re
over in this area making our contacts, our assessments. I
think right now -- and I was looking at it today. I think
by the time that we get down to where we've cleared Center
Point and are working this basic area right here, I think
we're four to six months away from that, and then we will
enter the Kerrville South part and go north, and I wouldn't
venture a guess on that right now.
COMMISSIONER LETZ: You honestly think that
within six months, you're going to have addressing done in
the -- basically, what you're saying is the Comfort and
Center Point area?
MR. SANDLIN: We will have our contacts
and -- and the part that we do. Barring -- barring any more
unforeseens.
MR. BALLARU: A lot of -- a lot of this
addressing -- you try to anticipate the unknown, try to
schedule the unknown. We don't know what we're getting into
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till we get there. There's no record in a lot of areas.
contacted, gates that have to be opened, coordination with
telephone companies, coordination with the Post Office.
It's hard to schedule the unknown. I can testify this;
these people are working hard. There's no shoddy work down
therz. They're making as much progress as they can with the
staff that they have. If we wanted to increase it, we'd
have to increase the staff; I mean that, the GIS-type staff,
which is a fairly well-trained staff, and they wouldn't come
up to speed until we're done anyway. And if we go faster,
we might confuse ourselves. It's very difficult to say we
will be done at a certain date when you don't know what the
work -- the workload is until you reach it and you don't
know what the problems are until you reach it. We'll keep
you informed. If you'd like to hear about all our problems
as -- as they come up, we'll be glad to share them with you.
COMMISSIONER GRIFFIN: I think a rolling date
would be fair. i mean, you could give us your best shot,
you know, and then if that changes, then you change it.
MR. MALLARD: It's not a simple thing,
like -- like a city has when they have a permit system for
every change that happens on a piece of property. It's not
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a mature system like you might have in a city that's been
around. This is a county; this is the first time it's been
COMMISSIONER LETZ: I guess -- and I
understand it is difficult, but I don't understand why it's
so hard to find people, 'cause they pay taxes, and they're
easy -- I mean, if KCAD doesn't have the information, Paula
Rector certainly does.
MR. SANDLIN: In some cases, finding the
landowner and sometimes finding the occupant who's in that
house and whose name the house is in is sometimes a totally
different thing. That's why we have to research a lot of
parcel data, because there is no record of occupancy. And
sometimes there's multiple occupancies, and many times with
these out-of-town owners, even though we find the owner,
sometimes it can take weeks before we get through to the
right person and find out that Mr. and Mrs. Joe Smith live
at that house and here`s their phone number and address.
MR. BALLARD: Have you ever tried to talk to
a trust? First thing you get is a secretary, and she says
none of your business. Then you take it from there. And
that doesn't happen fast. We have a person -- the person --
the reason we hired the part-time person is to help us with
this kind of research, and she works at it practically
full-time, trying to find these people and get access.
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COMMISSIONER LETZ: Okay. Well, you know, I
just wanted to -- you know, I'll write down on my little
sheet "4 to 6 months," and -- you know, and I hold y'all to
that, to a degree. I understand there's problems, but at
the same time, the constituents who feel that they've been
paying taxes to get this done for going on 12 years now are
tired of waiting. And I know you've heard me say that many
times, and I'm sure every Commissioner has heard that
complaint from the constituents. The other point is -- and
this is going back to something that I visited with the
Sheriff about recently, and he mentioned to me something
that clicked back from a year or so ago, with a meeting, and
it's primarily a problem with Hill Country Telephone Co-op
and getting the information into the system -- or out of the
system, I guess, as to where the location of these addresses
are. And I might even -- Rusty, I might defer to him if he
can help a little bit, because what it is, when calls go in,
addresses comes back as a code at the telephone company,
which is of no help to anybody.
MR. BALLARD: We understand that.
COMMISSIONER LETZ: Where are we in resolving
that issue? And, I -- I guess mostly with Hill Country
Telephone Co-op. Maybe it exists with K.T.C. as well.
MR. SANDLIN: That's -- when that area is
addressed, it corresponds to that cable code. Then that
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cable code gets replaced with a physical address.
COMMISSIONER LETZ: Where are they in doing
that? Are they -- have they done -- the majority of Larry's
area has been changed, and postal -- through the Post
Oftice. Their addresses are now current, or -- or they
don't use the cable code any more?
MR. SANDLIN: Up to the point where we
stopped doing the notifications. And at that point --
that's one reason we have on that little chart, when we get
ready to do an area and y'all say it's okay, Post Office
says it's okay, we'll have that done and we'll dump it to
them to put in their database at the same time, so
everything stays in the same --
MR. BALLARD: Recently -- not recently, a few
months ago, we noted some problems in that area, and we did
a detailed software review of their database and improved
various situations, so that we feel pretty good about their
database up to the point that has -- up to the point of
today. We have had some areas -- issues there, and we've
found them and researched them; we solved them.
COMMISSIONER WILLIAMS: Go ahead.
COMMISSIONER LETZ: Going back to the Post
Office and our -- you know, it appears to me our
relationship -- that's going to work out with the San
Antonio office. To review where we are with them,
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Larry's -- the majority of Precinct 4 out in the -- at least
the western area, not counting the City of Kerrville, has
been approved by the Post Office, and those people are using
their new addresses; is that correct? Or is that not
correct?
MR. SANDLIN: Well, with the -- to a degree.
If you'll recall back when Cindy Guerrero was here
explaining how they do their route conversions, particularly
the HC-1 and HC-2, HC-2 being essentially Highway 39 from
Hunt west, and HC -- I think they said that was HC-2, and
HC-1 is FM 1340, essentially. Even though we had addressed
by parcel and by house all those areas, we weren't able to
correlate those to some of those mailboxes. In many cases,
people out there get their mail either at Hunt, Ingram, or
MvuuLain Home, and they also have just never deactivated, or
occasionally use their postal box. Those are highway
contract routes, which literally means you come to the
highway to get your mail, and they have no spatial
relationship to anything. In some of those areas we are out
there on the check and edit sheets -- and I'll make up a box
number, since this is all confidential. Let's say HC-
blab-de-blab, Box 12, and that's all it shows. No name, no
nothing to correspond to it. Mail carrier gets something to
go in that Box 12, he puts it in there. It doesn't matter
whose name or anything. We have been able to go back and
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convert or match up, as of last Friday, about 65 percent of
those, and I don't know that we'll go any further. The Post
Office -- the gentleman that stepped in for Ms. Guerrero
while she's on leave said they ran into a similar issue in
Andrews County. He suggested a letter that they use that
they put out, and that letter essentially will be going out
to HC-1 and HC-2, saying -- notifyinq the boxholder, you
know, Please contact your local Postmaster and your local
911 office to get your 911 address straight, and it will
list our phone number and the Post Office phone number. And
then, hopefully, that will help us clear up that other
35 percent so that we can go ahead and give those routes to
the Post Office as they requested.
COMMISSIONER GRIFFIN: But the real answer --
and the answer is -- is that there are some that are sti]1
receiving mail at the old address.
COMMISSIONER LETZ: Right.
COMMISSIONER GRIFFIN: And that's not going
to -- that's not going to change, not going to affect the
mail or anything. But until the Post Office -- actually,
I
until the Post Office, phone company, and everybody is in
line, you've still got a 911 issue or a mail issue, so
you've got to get them all lined up, and that's what the
bottom part of that chart --
COMMISSIONER LETZ: Right.
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COMMISSIONER GRIFFIN: -- down here.
MR. BALLARD: We're working with the local
Postmasters and in those areas. We don't think we have any
problems because of this, but we're still correlating
mailboxes with addresses.
COMMISSIONER LETZ: So, if you've done --
okay, the phone companies have been notified of all --
MR. SANDLIN: Up to a point, they have been.
COMMISSIONER LETZ: Up to a point in the
western part of the county, I guess. My question is, okay,
you've left that area primarily moving over to the eastern
part of the county right now. When -- and we've -- what are
you -- when are you going to go back and pick up the rest of
them? 'Cause there's still a bunch, evidently, that don't
correlate.
MR. SANDLIN: Some of them, it's a situation
where we can't make contact with the landowner; we've got no
reply back from them. Some of them, even though we've got a
square that identifies that as Lot 12 out of, you know,
whatever subdivision, we may not have any ownership
information on it. We will pick those up as a maintenance
factor as we go along. As soon as we finish, probably this
next -- I don't know that we'll get it done this week;
probably be next week that that mailout will go to the
people on HC-1 and HC-2. Depending on how quick they
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contact us or the Post Office back, we can clear up those
matters on HC-1 and HC-2 and be done with it. There's
always going to -- always going to be ones's or twos's
floating out there.
MR. BALLARD: There's a point where you have
to go forward.
COMMISSIONER LETZ: I'm just trying to figure
out, one, how you pick up stragglers, and also trying to get
an idea -- because the addressing is a convenience issue,
which is -- is nice, but the guts of what you need to be
doing, or what 911 should be doing is getting emergency
services to people when they call. And that -- a lot of
that hinges on the phone companies changing their little
cable number.
MR. SANDLIN: Right.
COMMISSIONER LETZ: And so what you're
telling me is that in the next -- in about six weeks, when
you're finished with the Comfort area, the Center Point
area, you will -- once the Post Office approves those two
changes, which should be pretty soon, 'cause both those
Postmasters are fairly easy to work with, have expressed a
willingness so far, then that information will be done with
the Hill Country Co-op?
MR. SANDLIN: When the Post Office is done
with their coding and everything and notifies y'all back
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that it's ready, we'll dump that to the -- to the respective
phone company, and they can input it in their database.
COMMISSIONER LETZ: And how long are they
taking to put it into their database, I guess?
MR. SANDLIN: It doesn't take long, because
on Hill Country, the way it's working, we're doing most of
the work up front for them anyway. Mainly a hold -- it's a
hold deal right now.
COMMISSIONER LETZ: Okay. All right. Those
are all the questions I had.
JUDGE HENNEKE: Anyone else?
SHERIFF HIERHOLZER: I have one comment, if I
I can on that. T., is that Kerrville phone -- or Kerrville
Post Office area or Ingram Post Office area, or anywhere --
is that different?
MR. SANDLIN: Now, what?
SHERIFF HIERHOLZER: That you were talking
about. Is Ingram separate from Kerrville in post office
stuff?
MR. SANDLIN: As far as what Postmaster and
everything, Ingram has its own Postmaster, and Hunt and
Mountain Home and Center Point and Comfort; each has their
own. Kerrville's Postmaster mainly takes care of the 78028
and 78029 zip code.
SHERIFF HIERHOLZER: And that's where the
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problem is coming in with Hill Country?
COMMISSIONER GRIFFIN: A lot of it.
SHERIFF HIERHOLZER: From what I
understand --
MR. BALLARD: We work with the Kerrville
Postmaster.
SHERIFF HIERHOLZER: Right, that's what I'm
talking about. The problem I still have -- and I'm not --
T. and Mr. Ballard and everybody knows this. It's just a
problem I have, since I submitted the resignation as a 911
Board member. But the problem I have, as Sheriff -- okay,
these are not for public information, because there is
some -- some private information in here. And T. is welcome
to see this. T. and I and Mr. Ballard have talked about
this on numerous occasions. I pulled our 911 calls for the
month of February, from February 1st to right now, okay?
That front cover sheet -- and T. may look at this with me --
has the number of calls the Sheriff's Office has gotten from
February 1st, 911 calls to present, total of 66 calls. We
have addresses on 18 of those. Twelve of those 66 are cell
phone, which you won't have addresses on, okay"? But 18 is
the only ones we do. Two were unknown by this printout.
Thirty-four are local calls with no address information.
Now, you look at -- if you look at -- and I'll show you, T.
If you look at the first red tab down towards the bottom,
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since I can't give people's names, that just -- but just
pull that tab. You'll see in the address line what we get.
MR. SANDLIN: Mm-hmm.
SHERIFF HIERHOLZER: Okay. That's a --
that's a cable address. That's Ingram. The yellow tab is
another one; that's Center Point. The blue tab is another
one. That's Hunt. We're not getting addresses for these
yet. The top red tab, you can pull, and you can see the
name of the business, and this is the business, but we still
don't have an address for it.
MR. BALLARD: This is good information, and
we sure wish you'd started sharing it with us a year ago.
SHERIFF HIERHOLZER: I did.
MR. BALLARD: Not the specific --
SHERIFF HIERHOLZER: In fact, you called 911
from your phone to see how it printed out; you had yours
corrected and nobody else's.
MR. BALLARD: We went through the whole
software program. But, all I'm saying is -- is that when
any of the emergency services have a problem, each time they
have a problem, they owe us some feedback immediately. If
we -- if we work together every time we have a problem, and
you pass to it 911, we can work it and keep working it and
keep working it. This kind of documentation is probably
good -- it's definitely good. And it can -- it can be
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researched and we can find out where our problems are
specifically. But we need specific feedback as it happens,
and in a timely manner. We haven't seen it. This is the
first time we've seen it.
COMMISSIONER BALDWIN: Does the ambulance --
does the ambulance service get this same kind of --
SHERIFF HIERHOLZER: Same exact information.
That's what we get if it's out in the county. And I hate to
be contradictory, Mr. Ballard, but I had Mr. Ballard and T.
and the other board members out at the Sheriff's Office and
showed them the exact printouts that we get, which are
these, okay? Mr. Ballard went to his residence in Hunt and
called 911; we did a test. It gave us a Houston address,
okay? To let him see exactly what the problem was. And I
believe that one's been corrected, and -- if I'm not
mistaken, and you have a correct address. This isn't
something that 911 -- and this was a lot of my problems over
the last year. This is my concern as Sheriff, okay, that
over half of the calls we're getting, we do not get an
address on. If people hang up, they can't say where they
live verbally, we're going to have a hard time finding them.
It's a liability I don't want to accept. It was a major
agenda of mine while 1 was on the 911 Board, and we still
have the same problem, okay? I'm not going back. I know --
aria what I'm hoping, and why 1 mention it to y'all, really,
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is you made a lot of progress getting the phone -- not
phone, the Postmaster in here and starting to organize how
that's worked, and 1 would hope that that will be done with
Hill Country Co-op so that people can come in and get this
problem taken care of so we can provide the services we need
to.
COMMISSIONER GRIFFIN: Let me ask a question.
MR. BALLARD: May I --
COMMISSIONER GRIFFIN: Oh, sure.
MR. BALLARD: Just about the phone -- test
phone call we made from my residence. It wasn't to cure my
problem. We immediately -- the Sheriff's apparently
forgotten this. We immediately made contact with the Hill
Country Telephone Co-op. We found some problems in their
software transformation, which we gave them software and
they transformed it, and it didn't come out right. There
were a lot of problems. T. spent the better part of about
three weeks working with them to fix this software. Not
fixing my address, fixing the phone problem. He went
through their software routine in its entirety, made all
those checks and fixes. We found it, we worked on it, we
fixed it. We didn't wave it in the air. And, there was a
lot of work done -- good work by T., good work by the
telephone co-op, and that software interface problem has
been cured. We still have problems getting data to the
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entities, and every time we have a problem, I wish they
would send it to the 911 office instead of collecting it and
presenting it to us through the County Commissioners office.
COMMISSIONER LETZ: So what you're saying is
you want all the emergency medical services to give you a
copy of all the printouts?
MR. BALLARD: Any time -- no. Any time the
Sheriff, the police, or the fire people, every time they
think they have a data processing problem, they should
notify us immediately.
COMMISSIONER WILLIAMS: That prompts a
question, Dave, about this whole matter. And I went over
this with the Sheriff this afternoon, and my understanding
of these printouts coming off of the console -- or the
printer at the console, which I believe is a 911 console; is
that correct? In the Police Department in Kerrville? Am I
correct about that? It is a 911 console, is it not?
MR. SANDLIN: Yes, that's the printout that
COMMISSIONER WILLIAMS: So you're saying that
there's a problem in getting information back so that you
can get it to the telephone company to get it corrected? My
question is simply, what's the matter with this printout
that comes off the console in your own 911 dispatch? Why
can't that be the base document that automatically creates a
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query to the telephone company to get an address assigned to
a telephone number?
MR. SANDLIN: We do that. And the cases --
let's say the eastern part of the county, where we've not
assigned addresses yet, you're -- you get a call from Center
Point or out in the Comfort area, you're going to get that
-- that cable address. A few of those out in Hunt, where we
have not been able to confirm or match up the address to
deliver to it them -- and there's not many, but there's
still a few where you're going to get that cable address.
COMMISSIONER WILLIAMS: So, what happens when
you get the cable address? That's really what I want to
know. Where do we fall apart? Where's it falling through
the cracks? When you're getting this number back that says
the address is Hunt G~5D3UU87, I have no idea what that
means. I happen to recognize the name of the -- of the
property, but what happens when you get that?
MR. SANDLIN: Same thing that's happened ever
since it's been coming out. It's a legal address, but it's
nothing that you or I would understand and respond to. That
cable address has been keyed into the Hill Country database
since 1992.
COMMISSIONER WILLIAMS: We're missing each
other here.
COMMISSIONER VHIFFIN: May I try?
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COMMISSIONER WILLIAMS: Somebody try.
COMMISSIONER GRIFFIN: What is the process
for the fix? Let's just take anyone.
MR. SANDLIN: As we get the physical
address --
COMMISSIONER GRIFFIN: I'm talking about --
okay, this comes out -- this comes out on the printer, or it
comes up on a display and it has no address. And if the
system worked perfectly, we'd fix it. Who would notify you,
or how would you find out that -- not that you'd be
notified, but how would you find out that this popped up on
a screen or in a printout and didn't have an address? How
would you find that out?
MR. SANDLIN: Are we saying didn't have an
address, or had that cable address?
COMMISSIONER GRIFFIN: It has a cable
address.
MR. SANDLIN: We --
COMMISSIONER GRIFFIN
that out?
How could you find
MK. SANDLIN: We download and review those
daily.
COMMISSIUNER GRIFFIN: All of these?
MR. SANDLIN: The problem is, on a lot of
those we don't have a physical address to release to them
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yet on some of these areas that haven't been addressed.
Say, for instance, the Center Point area.
COMMISSIONER GRIFFIN: I got that.
MR. SANDLIN: Some of the areas -- a couple
have come through on Hunt that we call and check, or -- it
doesn't have to be Hunt; might be Ingram area, trying to
validate where they are, whether it's a pay phone or
whatever, so that we can give them a physical address. And
some of those are just in the holding pattern; we don't know
where they are, so we don't know where to address them.
COMMISSIONER GRIFFIN: Okay. But you
maintain a file on all of these, then, until you get them
resolved? Some may take longer than others, but you --
MR. SANDLIN: Yes, we --
j COMMISSIONER GRIFFIN: -- but you have them
until they're -- until they're --
MR. SANDLIN: We maintain that information
indefinitely, I guess. But we -- that -- all calls,
including any -- well, all calls and any associated data
with them that are in the 911 database, we download and
review weekly. We keep a record of them.
COMMISSIONER GRIFFIN: So, would some of
these have been filed by now?
MR. SANDLIN: Some of them, we don't know
what address --
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COMMISSIONER GRIFFIN: No, I'm sayinq on this
list.
MR. SANDLIN: Those particular ones, I don't
know, because I haven't --
COMMISSIONER GRIFFIN: I'm saying there's a
good chance --
MR. SALLARD: To answer that question, we
haven't seen this.
COMMISSIONER GRIFFIN: I know, but what I'm
saying is that there's a chance, then, that some of these
have been fixed in your normal routine of doing business,
because you have a file -- you get it in a different way
than a package, but you --
MR. BALLARD: We get it through our software.
COMMISSIONER GRIFFIN: Okay.
MR. BALLARD: But I don't know what's on that
list.
COMMIS5IONER LETZ: But it would be doubtful,
because this is the last 19 days. I mean --
SHERIFF HIERHOLZER: That's the last 19 days.
And, as 'P. just said, they get that data, they review it
daily, they update it. And I have taken each one of them
out there and showed them problems, and, "We haven't seen
this: we don't qet this." They haven't seen these 19. They
had the whole database on there. And I'll make a statement
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that I hope the press will be cautious with, but as you
gentlemen can see, the last one on there that is a Hunt
business was La Hacienda. Now, how long has that place been
there and how long have they had an address, and we don't
have an address for them in 911 yet?
JUDGE HENNEKE: Well, it appears to me that
there's obviously multi-layers to this problem, and the
Court, with the assistance of 911, has worked diligently to
interface the 911 system through the Court with the Post
Office, and I believe that we now have a process in place
to -- to make that happen expeditiously so that everyone is
satisfied. And it may be that that's the next step that has
to be done, which is to -- to bring the telephone exchanges
into it so that the information that -- that has been
approved through 911, the Court, and the Post Office then
gets integrated into their systems in a timely fashion. And
I think all of our jobs and all of our emphasis is on the
provision of emergency services to the citizens, and so we
just have to keep plugging away and -- and filling gaps
and -- and attacking problems as they arise until we get to
the solution. if we keep at it with good faith, we'll get
there.
COMMISSIONER GRIFFIN: Sounds like we do need
phone companies, because if the phone companies don't get
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the data in there, for whatever reason -- I mean, I'm not
saying the phone companies are necessarily at fault, or
anybody's necessarily at fault, but it seems like we need to
do the same kind of coordinating activity with the phone
companies that we did with the Post Office.
MR. SANDLIN: And we've done great with Hill
Country Telephone. Like I said, right now, out of that --
out of that curve chart I showed you, we have a lot on hold
till we are able to sync that with the Post Office and
they do their letters. At that point, we'll dump it to
them. It's a -- some of it's just a synchronistic problem.
Not that we haven't done it; it's just keeping everything
synced up.
COMMISSIONER LETZ: How many do you have out
in the western part of the county which are -- I mean, the
reason I'm saying that is 'cause those are obviously not
Comfort postal routes that are pending to go or addressed at
the U.S. Post Office.
MR. SANDLIN: Addresses?
COMMISSIONER LETZ: Yes.
MR. SANDLIN: How many do we have pending? I
can't give you a hard count on them. There's about -- oh, I
think 3,000, 3,500.
COMMISSIONER LETZ: That are down there
waiting? Or, I mean --
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MR. SANDLIN: Waiting to get found, because
we're trying to match up, like, HC-1, HC-2, HC-3, HC-78,
those routes that are in this area where we've addressed
matching the boxes up to the physical addresses we've given
them.
COMMISSIONER LETZ: How long before they get
to the Post Office? I mean --
MR. SANDLIN: I don't know. Like, on HC-1
and HC-2 in the Mountain Home route, they will be sending
out those letters from the Post Office hopefully towards the
end of this week, first of next week, and then however long
it takes those people to reply back to us to clarify it.
JUDGE HENNEKE: Anything else?
COMMISSIONER BALDWIN: Yeah, I'd like to ask
the Sheriff a simple question. Rusty, if -- help me
understand here. If my vicious beagle bites me at my house,
and I call 911 and I've lost some blood and I pass out right
in the middle of the phone call, how are you going to find
me?
SHERIFF HIERHOLZER: Unless we know you,
we're not. Unless we call you back.
COMMISSIONER BALDWIN: You're not going to
Tind me?
SHERIFF HIERHOLZER: We'll have your phone
number and we'll have your name.
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COMMISSIONER BALDWIN: But you're not going
to have an address on me, so you'd have to research through
the phone book?
SHERIFF HIERHOLZER: Like, the 66, we had 18
addresses.
MR. SANDLIN: Are most of your emergency
calls on your 7-digit numbers, or most of them on 911?
SHERIFF HIERHOLZER: These are only 911.
MR. SANDLIN: You don't get a bunch on your
1133 or 1216 number?
SHERIFF HIERHOLZER: Not really, not any
more.
JUDGE HENNEKE: Do you have the ability to
take the cable number and convert that to an address?
SHERIFF HIERHOLZER: No.
JUDGE HENNEKE: Not without calling the
telephone company?
SHERIFF HIERHOLZER: That all falls within
911 and the phone company.
COMMISSIONER WILLIAMS: Do you have a
telephone cross-reference, number-to-name?
SHERIFF HIERHOLZER: We have the phone books
that are issued that have the number and name in there, the
last four digits of the number, and that's how we do find a
lot. That, or somebody knows them.
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COMMISSIONER BALDWIN: If you had to do it
all the time like that, you don't need 911.
MR. SANDLIN: That's right.
COMMISSIONER WILLIAMS: Could have had three
heart attacks in that time. I just -- I just want to
reinforce what Commissioner Letz said earlier, by saying I
know you're working on it, but the single most-asked
question I get has to do with, When will we get the
addressing completed with 911? The single most-asked
question. And I'm sure my colleagues get the same thing.
COMMISSIONER BALDWIN: That's true.
COMMISSIONER LETZ: When there's an
emergency, and you get that one real fast -- and you should,
because that's -- the addressing, like I say, is a
convenience. It's the other one that is more a concern,
and -- it really is. And I'm not sure that -- you know, it
sounds like the phone companies are cooperating; it's just a
matter of getting it to them. And that's risky.
COMMISSIONER BALDWIN: Well, let me ask you
this. 911, you guys have worked real hard, and particularly
in the last year when we were all kind of beating each other
up a little bit. We stepped it up and -- and got it going.
And then suddenly the Post Office is a booger-bear, and
we've tackled that and worked through those issues, and now
the telephone companies are a booger out there, and we have
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to tackle that. Do we foresee anything else beyond
telephone companies?
MR. SANDLIN: I don't think it's the
telephone company being a booger-bear. It's the issue of
getting them the data in a timely fashion that syncs up with
-- synchronizes with everything else at this point.
COMMISSIONER GRIFFIN: And that's all done --
that is a software process, right? It's a tape ship or
something? I mean, do you ship them a tape?
MR. SANDLIN: Ship it to them. They have to
do a signed receipt for it, or we'll take it to them on
disk.
COMMISSIONER GRIFFIN: Right. So -- well,
I'll talk to you later. Seems like we maybe --
MR. SANDLIN: There's a telephone number
matching it to --
COMMISSIONER GRIFFIN: Software distribution
stuff, we might be able to do back and forth to make sure
that they're synced. I'm sure you do that.
MR. BALLARD: That's what we've developed.
We have developed that.
COMMISSIONER GRIFFIN: Yeah, okay.
MR. DALLAxU: We didn't have -- we have
developed that.
DODGE HENNEKE: Okay. Is there anything
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else?
COMMISSIONER LETZ: Hope you feel better, T.
MR. SANDLIN: Thank you. I tried to keep it
short.
JUDGE HENNEKE: Yeah, your 10 minutes is up.
Thank you, Dave. Thank you, T. Let's do the next item real
quickly, gentlemen, and then we'll take a break. Next item
is Item Number 5, consider a variance from 25-foot building
setback on Lot 112, Kerrville South II, Precinct 1.
Commissioner Baldwin.
COMMISSIONER BALDWIN: Yes. Mr. Johnston, I
think, is going to present it -- or I guess this is
Mr. Kass?
MR. KASS: Yes, I'm Mr. Kass. Good evening,
gentlemen. I just would like to request a variance for
construction of a motor home parking garage on Lot 112. The
reason for the variance would be because of the -- the
configuration of the lot; it's an extremely sharp uphill lot
with a rocky base, and on the right-hand side of the lot is
a natural drainage ditch which protrudes from the roads and
the properties above, which limits where I can actually
place this building and still be able to enter it with the
motor home.
COMMISSIONER BALDWIN: Number one, Spring
Drive East has been changed to Indian Head, I understand, so
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there's a road name change.
MR. KASS: I hope I got it.
COMMISSIONER BALDWIN: But don't call 911.
Well -- did Franklin leave?
MR. KASS: He's here.
COMMISSIONER BALDWIN: Oh, there you are.
MR. JOHNSTON: Well, the issue we had which
brought it up, part of this building extends out into the
County right-of-way, and we've had a policy since I've been
here not to have construction in the right-of-way. We've
made people tear buildings down that were in the
right-of-way on several occasions. And it also intrudes on
the utility easement across the front, which I -- looks like
a 10-foot easement. And the Subdivision Rules have a
20-foot -- not 25, but 20-foot building setback easement.
That's the reason we had him stop and come talk to y'all.
COMMISSIONER LETZ: What is the structure?
What is the -- what is it?
MR. KASS: Motor home parking garage. Metal
motor home parking garage.
COMMISSIONER LETZ: So, it's a garage
attached to a home? Or --
MR. KASS: It's a freestanding,
pre-engineered metal building from Metco.
COMMISSIONER WILLIAMS: Is it already there,
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or to be placed?
MR. KASS: It's to be placed.
COMMISSIONER WILLIAMS: To be placed?
MR. KASS: Mm-hmm. The concrete forms are in
right now, that's all.
COMMISSIONER WILLIAMS: Just the forms?
MR. JOHNSTON: Just some ditches and forms.
No concrete poured or anything.
COMMISSIONER WILLIAMS: That's --
COMMISSIONER BALDWIN: My concern is that --
the way I approach this in my mind is trying to look 10
years down the road, what is going to be happening at the
end of that road down there? Could there be further
developments? Could there be all kinds of things. Who's
going to be sitting at this table? And I would --
personally, I'm not in favor of granting a variance here
because of possible future problems that it presents.
Franklin mentioned -- I remember out in Cedar -- the Cedar
Cliffs area out in Hunt one time, they -- we had them remove
an entire building, an entire home, because it infringed on
the -- in the right-of-way, and couldn't -- we couldn't work
County-owned property because of it. And --
COMMISSIONER GRIFFIN: I just have a
question. What kind of engineering task would be involved
to placing this, you know, on the -- at the proper setback?
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I mean, I know it's --
MR. KASS: I don't think it would be possible
to go back far enough. To put the building where you want
it, I wouldn't have access from the street, because the door
would have to be in the very front of it, and it would put
it back too far where I couldn't get the motor home in
because of other structures along -- the street's not wide
enough to turn the motor home back onto it. If I went back
that far, then the actual dirt would be above the roof of
the building, so the building would be set back into a -- a
cave.
COMMISSIONER BALDWIN: Mr. Kass, I hope you
don't think that I'm just being mean to you.
MR. KASS: Oh, no I understand.
COMMISSIONER BALDWIN: You know, there's
42,000 other citizens in the county that we have to look
after. And I just -- I just don't think that it's a good
thing to do for Road and Bridge, and our County Engineer is
suggesting that we do not do it, and I just don't think that
it's the right thing to do, either, possibly creating
problems down the road. And I -- let's avoid them while we
can, is my point. So I will not make a motion to grant a
variance in this case.
JUDGE HENNEKE: Does anyone else care to have
any comments? If not, the item fails for lack of a motion.
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Thank you, Mr. Kass.
MR. KASS: Okay, thank you.
JUDGE HENNEKE: At this time, let's take a
15-minute break and return promptly at 8:15.
(Recess taken from 8:00 p.m. to 8:15 p.m.)
JUDGE HENNEKE: Okay, folks, it's 8:15.
Let's resume this regular special session of the Kerr County
Commissioners Court. Next item for consideration is Item
Number 5, consider and discuss authorizing Kerr County Judge
Henneke to sign Caterpillar lease. Mr. Motley?
MR. MOTLEY: I don't know -- there's not much
to say. We just need to get the Court to authorize the
Judge to sign on the lease, is all.
JUDGE HENNEKE: Okay.
COMMISSIONER BALDWIN: I make the motion,
whatever, to authorize Judge Henneke to sign the lease with
Caterpillar.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Motion by Judge -- motion by
Commissioner Baldwin -- you got promoted there -- second by
Commissioner Williams --
COMMISSIONER BALDWIN: That may have been
prophetic.
JUDGE HENNEKE: -- that the Court authorize
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the County Judge to sign the lease with Caterpillar.
MR. MOTLEY: And it's relative to motor
grader 4XM03101, and it's between Kerr County and
Caterpillar Financial Services Corporation.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: We already had a second.
COMMISSIONER LETZ: Third.
JUDGE HENNEKE: Any questions or comments?
If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Thank you,
David.
MR. MOTLEY: Judge, I would be happy to give
this to the Court now, and when it's done, if you want to
holler at me, I'll sign it.
JUDGE HENNEKE: As soon as you've signed off
on your opinion, get to it me and I'll sign off.
MR. MOTLEY: Okay, I'll just do it right now.
JUDGE HENNEKE: Next item is Item Number 7,
consider and discuss authorization to initiate right-of-way
condemnation proceeding for new Hermann Sons bridge
property. Commissioner Letz.
COMMISSIONER LETZ: As everyone is aware,
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with TexDot's assistance, the County and TexDOt are working
on replacing the Hermann Sons bridge. The new alignment of
the bridge is going to require that the tract -- or the new
bridge is going across the property owned by Mr. Tijerina
out of San Antonio. He has been difficult -- or he, up to
date, has not returned the calls or worked in any way with
TexDOT on -- on this project. He has -- he did receive --
they sent him a letter recently. It was sent certified; he
did sign for it. They haven't heard back from him. And, in
visiting with Mike Howard at TexDOT, he requested to put
this on the agenda so we could begin the process. The
construction date is late this year, early next year, and if
we do have to go through full condemnation to get this
tract, it would require a lengthy -- you know, a fair amount
of time trying to get everything lined up at the present
time, so we're really just putting it on the agenda. The
bridge will -- I'll hold this up. The current road goes
like this right now, and it's proposed to kind of cut right
through this corner and line up straight -- they're going to
straighten it, move the bridge downstream about, I don't
know, 50, 100 feet.
COMMISSIONER GRIFFIN: I forgot, what kind of
acreage were we talking about that we had to acquire on this
one?
COMMISSIONER LETZ: His tract is -- in Kerr
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County is about plus-or-minus 3 acres, I believe. He
also -- this tract here extends into Kendall County, as
well, which is not at all affected by this project. The --
depending on what the exact alignment would be, in my mind,
and what he wants to do, since this is a very small tract
and we're going to be dividing it, he may want to get rid of
the whole thing. He may want to just get rid of the least
amount possible. I don't know. I think we should be
willing to go either way. But I think, at this point, what
I would do is, we will be obligated to pay for the
right-of-way under this project. I think it's in our budget
in Road and Bridge, and I make a motion that we authorize a
survey of the tract and an appraisal of the tract, an
official appraisal, so that we can have that in our files,
and authorize Road and Bridge and/or TexDOT to proceed down
towards condemnation, if that is needed. Of course, that
will be the last resort. That's my motion.
COMMISSIONER GRIFFIN: Second.
JUDGE HENNEKE: Motion by Commissioner Letz,
second by Commissioner Griffin, that the Court authorize a
survey and appraisal of the tract of land to be acquired for
the Hermann Sons bridge property, and furthermore authorize
the initiation of condemnation proceedings to acquire such
tract if that becomes necessary.
COMMISSIONER LETZ: And, for the record,
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Mr. Tijerina's name is T-i-j-e-r-i-n-a.
JUDGE HENNEKE: I have a motion and second.
Any questions or comments? If not, all in favor, raise your
right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Next item is
Item Number 8, consider and discuss the approval of purchase
of 2 joggers for use during elections by taking $1,000 from
unexpended budget line item for Rentals and placing it into
Capital Outlay. The County Clerk's present. Can't we get
joggers for cheaper than $1,000? I mean, there's lots of
them out there --
COMMISSIONER BALDWIN: Talking about cattle
guards.
MS. PIEPER: Well, these are also known as
hoppers. I've heard them called different things. I've not
ever seen these, but I heard that all the counties that have
the A.I.S. ballot scanners, such as we do here in Kerr
County, have what they call hoppers or joggers, and you're
supposed to put the ballots in that and it's supposed to
shake them and get the dust off of them and keep them from
sticking together and all that when they go into the
scanner; they're just supposed to shoot right through,

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rather than us having to feed them in one at a time. I
called the only company I know that sells these -- and,
actually, I would like to change that figure. Instead of
$1,000, I would just like to request $965, and I think that
should take care of the shipping as well as the cost on
this.
COMMISSIONER BALDWIN:
a thing as maintenance contracts on -
what you're talking about, but is the
contract on this machine?
MS. PIEPER: I have no
COMMISSIONER WILLIAMS:
scanner?
Jannett, is there such
- I have not a clue
re a maintenance
idea.
Hooks onto the
MS. PIEPER: No, I think it stands alone.
COMMISSIONER WILLIAMS: Stands alone?
MS. PIEPER: And, from what I understand, we
just plug it in and it does what it does. The -- I had the
machine serviced last week, and I haven't got the bill on
that, but the -- I was telling the man that -- that came in
and serviced them how much trouble we've been having with
these throughout the years, and that it got to a point of
literally hand-feeding them in one at a time during the last
election, and he was looking around and -- and he said,
"Well, do you not have a jogger?" And I said, "No, I
don't." And he said, "Why not?" And I said, "I don't know.
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These machines were here prior to me taking office." And he
said, "Well, that's one of your problems." And he explained
that these ballots go through the printing so quick, and
is sprayed on them also, because they stack so quickly. And
that's one thing that this jogger's supposed to do, is get
all that dust off, plus the dust that accumulates during the
election.
COMMISSIONER WILLIAMS: Judge, I'd move that
the County Clerk be authorized to purchase two joggers in
the amount of $965, transfer funds from the unexpended
budget line of Rentals and place it into Capital Outlay.
COMMISSIONER BALDWIN: Second.
JUDGE HENNEKE: Motion by Commissioner
Williams, second by Commissioner Baldwin, that the Court
approve the expenditure of $965 for the purchase of two
joggers by the County Clerk for use in the coming elections,
and further authorize the transfer of $965 from the
unexpended budget line item Rentals into the Capital Outlay
line item, and further authorize the amendment of the
Capital Outlay list for the County Clerk to include such
joggers.
COMMISSIONER WILLIAMS: I said all that,
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JUDGE HENNEKE: You did say all that, and
said it well. Any further questions or comments? If not,
all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Thank you,
Jannett.
MS. PIE PER: Thank you.
JUDGE HENNEKE: Next item, Item Number 9,
consider and discuss approval of a contract with Western
Union that will allow defendants to pay fines and court
costs via Western Union at no cost to the County.
Mr. Duncan?
MR. DUNCAN: Yes. This is something that
Western Union has offered. It's being used throughout the
state of Texas by many of the larger counties; now they're
trying to get some of the smaller counties involved. What
happens is that a defendant goes into any Western Union
station, Super S, H.E.B. or anywhere, gets a money order for
fees or court costs in the amount of anywhere from $5 to
$5,000. It costs the defendant $11. They then enter the
information into the database on the computer. If it's
during the hours of 7:30 in the morning till 4:30 in the
afternoon, a check is automatically printed out at our
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printer, made out to whichever entity, County Clerk,
District Clerk, J.P., that it's destined for, along with the
defendant's name, address, phone number, and information
that we currently -- would make our life a little bit
easier. The good thing about this, they furnish the check
stock, they furnish the flyers, information to give to the
defendants on how to use the system. They do everything,
and it costs the County nothing. Of course, they make their
money off the $11 charge, and that's where their money comes
in. They service and maintain the equipment. If the
equipment breaks down, they come in immediately and replace
the equipment. There is a charge. I -- this is a misnomer,
because we will have to have a dedicated phone line, at
about $19 a month -- isn't it, Jannett, for a dedicated
phone line?
MS. PIEPER: Something like that.
MR. DUNCAN: About $19 a month for a phone
line, and that's the only expense, and I have the money in
my budget to do that.
JUDGE HENNEKE: Questions or comments?
COMMISSIONER GRIFFIN: I'm -- I'd like to
make a motion that we approve the contract with Western
Union that allows defendants to pay fines and court costs
via Western Union, and authorize County Judge to sign same.
COMMISSIONER BALDWIN: Second.
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COMMISSIONER GRIFFIN: Or whoever has to
sign. Is that --
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Williams (sic), that the
Court approve the contract with Western Union that will
allow defendants to pay fines and court costs via Western
Union at no cost to the County, other than the dedicated
phone line, and authorize County Judge to sign any necessary
documentation.
COMMISSIONER LETZ: Only question I have is,
how many other ways can you find for defendants to pay?
MR. DUNCAN: I'm trying -- anytime I find a
way to get money in rather than putting money out, I will do
it. When they say "free," I will go there. Judge, may I be
excused?
JUDGE HENNEKE: Just a moment. Any questions
or comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: All opposed, same sign.
(NO response.)
JUDGE HENNEKE: Does anyone object to
Mr. Duncan being excused?
MR. DANFORD: Going to Abilene.
JUDGE HENNEKE: Abilene. Okay, item Number
10, consider and discuss an update presentation on the
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Sheriff's communication system, and possible appointment of
Court liaison to facilitate the enactment thereof.
SHERIFF HIERHOLZER: Okay. We're still in
the process of getting the leases signed for the towers.
The two leases for L.C.R.A., as far as I know, they're in
pretty good shape, and probably are extremely close to just
going ahead and signing those and bringing those back for
the Judge to sign. The two leases -- or possible leases
with the Kerrville Telephone Company and Five Star is really
not moving along as fast as I would like to see it move.
And I don't think it's -- that anybody is intentionally
trying to slow down the process or anything. It's just
really not moving that fast. And I feel that if the Court
would appoint a liaison, like the Judge or somebody, so that
we could organize just a sit-down meeting with the attorney
for the County, being Mr. Pollard, attorney for the phone
company, being Richard Mosty, maybe Scott Parker with the
phone company or Calvin Weinheimer and myself, and possibly
the Judge, if y'all would appoint him to where we can just
sit down at a table, probably within an hour or so
everything will be worked out and we'd have leases done.
And that's what our holdup is right now. Dailey Wells has
been procuring and getting all the equipment and everything
else ready to go, and the design stuff, and they've got it
ready. They just can't apply for the F.C.C. licenses until
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the leases are signed, so they have all the information on
the --
COMMISSIONER LETZ: Rusty, I apologize, my
mind was wavering at the very beginning when you were
talking. We're going back to using the K.T.C. tower?
SHERIFF HIERHOLZER: Not necessarily -- well,
at least one of them, we have to. The one in Center Point
is a Kerrville phone company or Five Star tower, okay? The
one out on the west end off 91 is -- one of them is Five
Star; the other one is the T.D. Hall tower. Those we're
still looking at, at the advantages of both of them.
There's some work that would have to be done that's fairly
expensive, in my opinion, on the Hall tower site, but it may
work out. As far as the lease and -- the monthly rent and
monthly lease, it would be better to do it that way, but we
just -- Buster brought this up and put it on the agenda for
this purpose, and had asked me about it, and I said, "Well,
I think we're at the point of just appointing somebody, and
let's sit down at one table and get it finished."
COMMISSIONER BALDWIN: It's just -- it seems
like it's just not moving forward on the western end of the
county, and something -- it's just not moving, so we have to
do something to get this thing going.
COMMISSIONER LETZ: Is that a motion?
COMMISSIONER BALDWIN: And the motion is --
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is to appoint Judge Henneke as our representative to
initiate and gather up all the powers that be and get this
thing off high center and start -- is it rocking and
rolling? What the did the president say?
AUDIENCE: Rolling.
COMMISSIONER BALDWIN: Let's roll.
COMMISSIONER WILLIAMS: Not rolling and
rocking.
COMMISSIONER BALDWIN: Sorry. So, that's my
motion, is to appoint Judge Henneke as our liaison.
COMMISSIONER LETZ: Second.
JUDGE HENNEKE: Motion by Commissioner
Baldwin, second by Commissioner Letz, that the Court
oppose -- appoint the County Judge to serve as the liaison
in sitting down and discussing the Sheriff's communication
radio tower leases and report to the Court. Any questions
or comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. Next item is
Item Number 11, consider and discuss revisions to the Kerr
County Subdivision Rules and Regulations and set a public
hearing for same.
COMMISSIONER LETZ: Next time.
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JUDGE HENNEKE: Okay. We're going to --
COMMISSIONER LETZ: I'm --
JUDGE HENNEKE: -- defer that for now.
COMMISSIONER LETZ: Defer it till next
meeting.
JUDGE HENNEKE: Okay. The last item for
consideration is consider and discuss approval of the final
application for payment from Stoddard Construction Company.
Tommy, do you want to address us first on that?
(Discussion off the record.)
MR. TOMLINSON: I'm requesting two -- two
amendments. One covers the expenditures of three -- I think
three items. One is to Stoddard Construction Company for
$311,513.84. That's the retainage under contract. I do
have the application for payment that's signed by our
architect, and then the second part of this is -- is the
interest on that -- accumulated on that retainage over the
period of March '99 through today, and the total is
$^9,405.79.
COMMISSIONER WILLIAMS: How much? What was
the number again, Tommy?
MR. TOMLINSON: It's $29,905.79. Then I have
a bill from our architect in the amount of $3,67H.
JUDGE HENNEKE: And that's -- where is that?
Is that reflected in these numbers?
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MR. TOMLINSON: That's reflected in the
budget amendment.
JUDGE HENNEKE: Budget Amendment Request
Number 2?
MR. TOMLINSON: Yes, Number 2.
JUDGE HENNEKE: What is the budget --
MR. TOMLINSON: The total amendment is for
$324,736.18. The total of the bills totals $344,597.63. We
had budgeted $25,000 for 2001/2002, so the difference
between the amount -- the amount that we budgeted for this
year and the bill is the amount of the amendment.
JUDGE HENNEKE: This is money that is already
in the bank, money that we've held out for Mr. Stoddard for
his retainage, and also the interest that's been earned on
that money that was held out?
MR. TOMLINSON: That's correct.
JUDGE HENNEKE: These are -- these are not
funds that are -- that are coming out --
MR. TOMLINSON: Well, they -- we didn't -- we
anticipated this payment to be made in October/November of
this year, and consequently, we had -- the funds were
available at year-end, with anticipation of -- of paying
this in October and November. We -- from an accounting
standpoint, we would have encumbered this amount back to the
2000/2001 year. It didn't happen, so -- in the meantime,
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our audit is complete. Our statements are printed, and --
and I can't see us spending the time and the funds to go
back and correct -- and change our statements. Other than
that, that's the reason I'm asking for -- for an amendment
to that fund. Now, the other -- the other part of that
is -- is to transfer $83,848.95 from the General Fund to the
Permanent Improvement Fund for there to be cash in that --
in that fund to make the payment.
JUDGE HENNEKE: All right.
COMMISSIONER LETZ: So, the -- this amount
was budgeted in last year's budget and wasn't spent?
MR. TOMLINSON: Right, that's correct.
COMMISSIONER LETZ: So it went in the
reserve, essentially?
MR. TOMLINSON: That's exactly right.
COMMISSIONER LETZ: And because of the way we
do the budget, we didn't budget this year, 'cause we thought
we would have already paid it?
MR. TOMLINSON: That's correct.
JUDGE HENNEKE: Okay. Before we -- before we
act on the budget amendment, let's -- I'll ask if there's
any questions about the application by Stoddard Construction
for final payment. Mike Walker's here to answer any
questions, if anyone has any questions regarding the
application for final payment. Keith Longnecker's brother

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died in Dallas over the weekend, and he's there and not able
to be with us tonight. So, does anyone have any questions
regarding the application for final payment by Stoddard
Construction Company?
COMMISSIONER LETZ: My only, I guess, two
questions are that, one, everything on the punch list -- and
I don't know, but everything has been done by Stoddard?
MR. WALKER: That's correct.
COMMISSIONER LETZ: That's correct. And the
second question is, all subcontractors have been paid by
Stoddard?
MR. WALKER: I'm going to defer that question
to somebody else, because Mr. Longnecker was dealing with
Mr. Motley and making sure that the wording on the
affidavits of lien were correct, and so I would defer that
question to somebody else, because I didn't go through
those.
MR. TOMLINSON: I would add one thing to
clarify the -- the interest part. That the interest -- that
was part of the contract, and so we -- we do owe the
interest on those funds.
COMMISSIONER LETZ: Right.
MR. MOTLEY: On that business about the
affidavits, what -- what they provided us was not actually
-- they didn't provide us releases or waivers, actually.
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What they provided is some form of an affidavit that would
say that the -- the lien or possible lien that's reflected
on the piece of paper
going to be filed, or
then there's no piece
just kind of a mess.
bit, and although we
construction material
attached to this affidavit is not
if it's filed, it was vacated. And
of paper attached to it, and so it was
And I talked to Keith about it quite a
feel like the time for filing
money and construction liens against
the County has expired, I still -- if we're going to have
our druthers on it, I want the actual release or a waiver.
I don't want an affidavit referring to some thing that they
don't attach. And, so I talked to Mr. Stoddard, and he was
not aware of the situation, and he told me that they would
check into it and get back to me. I would think that as
soon as he pays his subcontractors, assuming he has paid
them all -- and I know that's something Buster was worried
about, but I think as soon as he pays them, he ought to be
able to receive some sort of an affidavit from them to his
favor, and all we would need would be to get a copy of
those. So, I've expressed that to him, and I don't think it
would be a -- shouldn't be a, hopefully, hard task for them
to get us copies of those. But I wasn't comfortable with
the affidavit form with the thing attached. I want the
actual waivers or the releases.
COMMISSIONER WILLIAMS: llavid, are we then
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releasing money before you get what you need to be
satisfied?
MR. MOTLEY: Well, as far as this money on
the -- this is the retainage on the --
COMMISSIONER WILLIAMS: You're okay with
that?
MR. MOTLEY: Well, I -- you know, to tell you
the truth, I'd rather have it all in hand before we did
that, but I think the time has come to -- I might need to
get ahold of Mr. Stoddard again and just see where he is on
this because of these releases, because he was supposed to
have contacted me back again. But --
COMMISSIONER GRIFFIN: Judge, would it be
possible for us to go ahead and approve the budget
amendments, but not -- but make the payment -- the actual
pulling of the trigger contingent upon the receipt of all of
the proper releases?
JUDGE HENNEKE: I see no reason why not.
MR. MOTLEY: Let me also stress --
COMMISSIONER GRIFFIN: So that we don't have
to come back to it again. But the money's there. As soon
as David's satisfied that everything's hunky-dory, we'll
pull the trigger.
MR. MOTLEY: I don't want to make a
representation that all of the subcontractors were given
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those sort of documents, because we have plenty of them that
are well done and appropriately done. There's probably a
half a dozen to 10 that are questionable. And, even though
I think that the risk of them actually trying to go after
the County for some sort of a lien is very minimal, I just
don't know why we can't have what we're entitled to. That's
what I'd like to see.
COMMISSIONER LETZ: On the contract, we're
entitled to these waivers, correct?
MR. MOTLEY: Oh, yeah. I want to get them
together -- and they should have already done it. I'll call
Mr. Stoddard, see what he has to say.
COMMISSIONER LETZ: I have no problem with
what Larry says about approvinq it and be done with it, but
most --
COMMISSIONER WILLIAMS: Not pay up until the
County Attorney is satisfied.
MR. MOTLEY: I might know something tomorrow,
hopefully.
COMMISSIONER GRIFFIN: I'll make that motion,
that --
COMMISSIONER BALDWIN: Let me ask a question
before you do. I -- I have a little concern about the
agenda item, the verbiage on the agenda item just mentioning
Stoddard Construction Company. It doesn't mention Mr.

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Walker.	And	I just -	- is Mr. Walker's payment	a part
of this?	Or	--		
MR. TOMLINSON: Part of the amendment, but
it's a separate bill. That's the reason I came back.
COMMISSIONER BALDWIN: I don't know about
this amendment stuff.
JUDGE HENNEKE: Commissioner, typically we
haven't acted separately on Mr. Walker's bills; they've just
been presented as part of the bills.
COMMISSIONER BALDWIN: I see what you're
saying.
COMMISSIONER GRIFFIN: So -- it's a budget
amendment, so it's okay.
COMMISSIONER BALDWIN: Yeah, I see what
you're saying, okay.
MR. TOMLINSON: I would like to get approval
to go ahead and pay the interest -- the interest.
MR. MOTLEY: Yeah, I don't see any problem.
MR. TOMLINSON: So -- so that won't run any
more.
JUDGE HENNEKE: Yes.
MR. TOMLINSON: I'd like to stop that for
good.
COMMISSIONER LETZ: How can --
MR. TOMLINSON: 1 mean, if he -- I mean,

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after some conversation with Mr. Stoddard --
COMMISSIONER LETZ: Even if we pay the
interest, if we don't give him the retainage, he's going to
want more.
JUDGE HENNEKE: He's going to want interest
on any retainage we keep until we pay this.
MR. MOTLEY: I don't think that is too far
down the line, to be honest with you.
MR. TOMLINSON: Okay.
MR. MOTLEY: I don't -- you know, I don't
think we're looking at a tremendous amount of time. And it
becomes a question of how much of the delay is occasioned by
our actions and how much delay is occasioned by
Mr. Stoddard's actions. I've asked him to get us releases,
and he was surprised that we didn't have them, and so he's
supposed to check into it. So -- and Keith knows about the
situation pretty well; we've been talking about it
regularly. So, I'll call Mr. Stoddard tomorrow.
JUDGE HENNEKE: Anyone else have any further
questions or comments?
COMMISSIONER BALDWIN: Can't wait to hear the
motion.
COMMISSIONER GRIFFIN: I'll make the motion
that we approve the budget amendment as presented, with the
proviso that the final payments not be made -- the payments
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not be made until the County Attorney's satisfied that we've
qot all the proper documentation that we're entitled to
under the contract.
COMMISSIONER WILLIAMS: Second.
JUDGE HENNEKE: Motion by Commissioner
Griffin, second by Commissioner Williams, that the Court
approve Budget Amendment Request Number 2 and 3 for
permanent improvements, and further approve the final
application for payment from Stoddard Construction Company,
with actual payment of the retainage and the accrued
interest not to be made until such time as the County
Attorney notifies the Auditor that all proper documentation
has been received on behalf of Kerr County.
COMMISSIONER LETZ: Only question --
COMMISSIONER GRIFFIN: I have a question.
What date was that interest figured as of?
MR. TOMLINSON: I calculated it through the
28th.
COMMISSIONER GRIFFIN: So we've got a few
days -- we've got three days, David.
MR. MOTLEY: I'll go talk to -- I'll go over
to San Antonio and look at him face-to-face, tell him to
give us copies. I know they have it, or they wouldn't pay
their people.
COMMISSIONER GRIFFIN: That's right. That's
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right.
JUDGE HENNEKE: Do you have a question?
COMMISSIONER LETZ: My question is, do we
need to -- technically need to declare an emergency, since
these are coming out of reserve funds, as opposed to just
regular budgeted amount?
JUDGE HENNEKE: You're correct. The motion
has been amended to declare an emergency.
COMMISSIONER GRIFFIN: Yes, the motion is
amended.
JUDGE HENNEKE: Okay. Does everyone
understand where we are now? Any further questions or
comments? If not, all in favor, raise your right hand.
(The motion carried by unanimous vote.)
JUDGE HENNEKE: Opposed, same sign.
(No response.)
JUDGE HENNEKE: Motion carries. All right.
Gentlemen, if there's nothing else to come before us, we
stand adjourned.
(Commissioners Court adjourned at 8:45 p.m.)
97
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STATE OF TEXAS
COUNTY OF KERR
The above and foregoing is a true and complete
transcription of my stenotype notes taken in my capacity as
County Clerk of the Commissioners Court of Kerr County,
Texas, at the time and place heretofore set forth.
DATEU at xerrville, Texas, this 28th day of February,
2002.
JANNETT PIEPER, Kerr County Clerk
BY: __ _ ______ _____ _____
Kathy B ik, Deputy County Clerk
Certified Shorthand Reporter
or~r~f_.~ r~o. ~~TF~ ~s
CL_R't.MS RtJD RCCCluhdl"S
On this the ~_:nth day o~f 1=ebr•uar•y c@@c, came to ber_ansider•ed
by tF~~~e Court vario~_rs Commissioners' precincts, wt~rich said
Claim~a and Faccounts are:
1k7--G~=neral for :L1@E,, L~29. 4(3; 1 ~--Road 8 IIr•idye for' 8 94 1&'9. @C',y
c..U-,J'~-i~.'enile State Ri.d Fund for ~79S~r@.lhlhy c-7-Juv Inter=live
F'ro_Stat+~ Rid Fund for ~SB9.C@q ~1--F'ar•ks for 't~~:k'~Q~k'~,l^~t9
5@--Indigent Health Car°e for- S1@r9E:_.9Eig 7@-F'ermanerrt
Improvements for• 82f4. F~L~, 8:~,--16th Dist Rttorney for 4199. i Sg
Ei6-State F~_rnci-c:16"I"H I)i~st F'r•oh for• 4E:316.EE39 8?--State
F~_uided--Community Corrections for 43rc5_9.~6
TOTRL CRSN REDUIRED FOR RLL FUND5: 4173,42@. 38
C1pon motion made by Commissioner Griffin, seconi~ed by
Commissioner Naldwin9 tl-re Co~.rr•t unanimously approved by a vote
of 4-@-0~ to pay said acco~_rnis.


ORDER NO. r74~;E.

RUDCiET RMENDMF_Nl"
NON DEF'RRTMENI"RL
On this the c5th day of February ~00c, ~.ipon motion inacie by
Commissioner Baldwin, seconded by C;ommissioner~ Willieams, the
Court unanimously approved by a vote of 4-0-~D, to transfer
S1E, 19VJ.6N from Line Item No. 15~-4~'3-571 Contingency to Line
Item No. iN•-4~1-48E F'r•ofessional Services.
ORDER IVO. X7437
LRTE L~1LL
CRF2T' f=GRAPH £~YS1"Et*1t~, 1NC.
Un this the 5th day of Febr~_rary ~G~E, ~_rpon motion made by
Commissioner Let':>, seconded by Commissioner Gr'•iffin, the
Coi_rrt unanimously approve by a vote of 4-~-~D, to pay the
following late bill to i:~-tr^t'egr^aph Systems, inc., in the
amount of $c37.0~C far three r^egistrations to Rsset Management
workshop fur 'the Road and Laridge. 1'he Co~.mty Auditor and the
Go~_mty Treasi_irer are hereby authorised to write a hand check
in the amo~_rnt of ~c:~7.N~ made payahle to Car-t'egr•aph Systems,
tnc.

OF2DER IVO. ~:?4~Ei
LATE SILL
DF-1WN rUL.DTHORN
Qn this the ;-nth d<ay of F"ebr~.iary c0~'c', ~_tpon motion made by
Commissioner Saldwin~ SeCOiICIed by Commissiot'~er Let~~ the
Court i.manimously approved by a vote of 4-0-4~~ to p<_r•y~ the
fol.lowiny late bill t<~ Did 4411 6oldthorn i.n the amount of ~:;rt~.~~
for part-time service f''or Collections Department and Co~_~nty
Clerks ofifice. The County Fl~aditor ar~d the Co~..mty Treas~_trer
are hereby a~athoriz.ed to write a hand check in the amo~.~nt of
'b~cV~.~~ made payable to Dawn Goldthor-n.

rJFtDER hl(~„ c743'3
f~F'F'F?OVRL_ PJUMINRI"INf.;i JQFiN MULL"TNS 'r0
TI"IF_ BUTT-NCIL.DSWC3RTH LIBRRRY RDVISLIRY BCRRD
CI r7 th:is the '~~th d;iy of February '~NV~'c~ upon motion made uy
Conuniss:iorrer Williams, secondeJ by Commissioner Raldwi.n, the
Co~ar•t unanimously appr^oved by a vote of 4-0-0, the nominati.an
of Jot-~n Mullins to serve on the Butt-Hold ,worth Lxhrary Board
and forward the nomination to the Kerrville City Council for
confirmation.

01=?DF_R NU. ~=74~r~
FiPI='ROVRI_ (lI~THUI~TZING CD. JUDGE TO SINN
LE:RSE" WITH CF~TERF'ILt._RR
On this the Stith day of Fehr~_iary '~i~N4_r upon motion m-rde by
Commissioner Paldwin, seconded by Commissioner Williams9 the
Court ~_manimously approved 6y a vote of 4-@-0, the Cn~_uity
Judge to sign the lease with Caterpillar Fiiianc:ial Services
Corporation and it's relative to motor grader 4XM0a1~1.
.~
ORDEf2 NO. '?441
AF'pROVAC_ AIJTI-iORIZTNG Tf] :[NIT:[f1TE !TIGHT-OF--LdAY
CONDEMNATION F'ROCEEDINf-;S FUfZ
HI:=KHAN AND SONS I31~II?GE pROGEF+T`;`
C]n this the 05th d=_iy of F=eloruar•y ~=OV~~, upon motion made 6y
Commissioner Lets, seconded by Commissioner Griffin, the
Court unanimously approved 6y a vote of 4-~-4~, a survey and
appraisal of the tr:a.ct of land to be acquired for the Herman
Sons bridge pr-oper•ty, and f~ar•ther•rtior•e autt-~ori::e the initiation
of condemnation proceeding<.; to acyui.re such tract if that
becomes necessary.

ORL'ER NO.:_744c
F~F~PROVAL I=UR F'URCHRSE OF
"fWD JOD6ERS FOR ELECTIDN USE

On this the cSth day of February c0~2, upon motion made by
Commissioner' Williams, seconded by Commissioner Baldwin, the
Court unanimously approved by a vote of 4-0-a, the
expenditure of 596~.~~1 for- the p~ar•chase of two .joggers by the
Coy"tnty Clerk for' the use in the coming elections, and further
authorize the tr'ansfer' of the 5965. N0 from the unexpended
budget Line Item No.iO-40~-460 Rental into Line Item
No. 10"-40~-57N Capital Outlay and further authorize the
amendment of the Capital Dutlay list for the County Clerk to
include such .joggers.
CIRDER NC1., ~_744;~
AF'1='ROVRC_ OF" CONTRGlC`f WITH WE=STERN 11NI0N
On I:hi<s i,he c:ath day of 1=ebr~_iar y ~=V:~O_g ~aFnri moti~in maade by
Commissioners Oriff:in~ seconr..led by Commissioners Raldwin9 tt,e
Co~_iri: ~.manimously appr^oved by a vote of 4-~-Q, the contract
with Wesi.er-n l.lnion {;hat will allow defendants to pay fines .:znd
co~_irrt co:-sts via Western Union at no cost l;a the Cn~.uity9 other
than the dedicated phone line, and a~_ithorize County J~_idge {;o
sign any nec.essar-y documentation.
1
i^'~
oRDFR Mn. ~7~+~~~
StiE_F7If-F' C's C'OMMUNIC(~T:CON SYSTI_M :`aND 1='C)CiSIBL.E
r`1ND F='USSIRLE: RF='F'OIMTMEN"f C)F C:OUR"f L..IRISON
On this the c'Sth day of 1-eiar~_{ar•y c~~2, upon motion made by
Connn:issioner F.3alrlwi.n, sE?cUl'lded by Commi.sesioner Let:., the C:o~_~rt
unanimously approved by a vote of 4-0-Qr, to appoint the County
.Iudye to serve as the liaison in sitting down and disc•ussirry
the Sheriff's commi_mication radio tower lease=> and report to
the Court.


CaUDG[:::1" RMENDt4ENl' AND L_f1TE L+II_.L
M]:CHAEI_ IVF=AL. WALF:ER iaND
Sl"DDDARD C:[7NSTI~UC"FIC7N CC7MF'ANY

On this 'the ~=5th clay oi= Fc.,br~.uar•y 2'17V~~_, ~_rpnn motion made by
Commissioner Griffin, secondecJ by Commi:asior~rer Will.i<stms, the
Cnr_rrt unanimo~_tsly approved by a vote of 4-~-0, 'to transfer
5324, 736.1f3 from Fund #7V~ S~.irpl~~.s Re<.serves to Line Item
No.74i-f57:i-561 Courtho,_rse Constr-uctiong 583, (348.'5 from Line
[tem hdo. 1~-7N~-N 15 C:;eneral f=sand to Line Item No.7V~-39N-01:i
Permanent Improvements and pay the following late bills:
Michael Neal Walker in the amount of 53,f7f3.0Vrq Stoddard
Con<atructi.on in the amount of 534~,9J.9.E3. "Fhe County Auditor
and the Co~_mt.y Treae.urer a.re hereby ~i~~thor:i~ed to write a hand
chec4< i.n the amo~~.nt of 53,67F1.0N made payable to Michael Neal
Waliter. Approve the final application for payment from
Stoddard Construction Company, with actual payment of the
r•etainaye and the accrued interezt not to 6e made until such
time as the Coi.tnty Attorney notifies the Auditor that all
proper dor_ument<ation h,as bean received on behalf of Kerr
County.