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OFFICE OF RURAL COMMUNITY AFFAIRS
Rick Perry
Governor
Robt. J. "Sam" Tessen, MS
Executive Director
July 26, 2002
The Honorable Fred Henneke
County Judge, Kerr County
700 Main Street
Kerrville, Texas 78028
Re: Local Responsibilities Under TCDP Contract No. 720135
Dear Judge Henneke:
EXECUTIVE COMMITTEE
William M. Jeter, III, Chair
David Alders Lydia Rangel Saenz
Carol Harrell Kent Sharp
Wallace Klussmann Patrick Wallace
Jim Roberts Michael Waters
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Effective August 4, 2000 through August 3, 2002, the Department, as defined by the contract referenced
above, through the Texas Community Development Program (TCDP), contracted with Kerr County for
Program Year 2000 Colonia Planning Funds for the development of a Kerr County Colonia Comprehensive
Plan. Kerr County submitted its request to administratively close the contract by letter of July 22, 2002 that
included the county's final request for reimbursement of $98,000. Documentation on file indicates that the
county is in possession of all contracted products and is pleased with all proceedings regarding preparation
of a Colonia Plan for Kerr County Colonia areas.
Under your authorily, Kerr County submitted its request for reimbursement totaling $98,000 and certified
that the services rendered and planning reports received correspond in every particular way with the
contract referenced above. The reques4 for reimbursement represents the grant owed for planning
activities completed by Kerr County with the assistance of GrantWorks, Inc. There is no local cash match
commitment required by the contract. Reimbursement is recommended based on the county's
certifications of the contract's completion and your letter of July 22, 2002 certifying contract compliance.
Reimbursement allowed under the contract does not constitute an agreement of the Department with the
substance and findings of the planning documents.
With processing of the county's final request for reimbursement, TCDP Contract No. 720135 is
considered administratively closed subject to the right to recover funds or questioned costs based upon
findings of the Single Audit and final review by the U. S. Department of Housing and Urban Development
(HUD).
Please be aware of county responsibilities under Section 20, Audit, to maintain project files for a
minimum of three years past the date of official project closing issued by the Office of Rural Community
Affairs audit staff. Should you have questions or need assistance relative to these responsibilities,
please call Oralia Cardenas, Compliance Manager, at 512-475-3911.
Visit us on the world wide web at www.orca.state. tx.us AUG ~ 2 7
507 SABINE, SUITE 300, AUSTIN, TX 787, OtBd OnBrBCyC Bd 0 peSTIN, TEXAS 78711-2877 ~PCEIV~L ~~LEf
The Honorable Fred Henneke
County Judge, Kerr County
July 26, 2002
Page 2 of 2
Please take time to complete and return the attached survey regarding the county's grant experience.
Thank you in advance for completing the form and good luck to Kerr County as it serves colonia
residents.
Sincerely,
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Sandy Mauro, Director
Texas Community Development Program
Attachment
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Fax: Hon. Fred Henneke 830-792-2218
GrantWorks, Inc. 512-420-0302
gljr, 0 2 2002
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