ORDER NU.c75~5 RF'F'RUVRL- OF RESUL-UTIUN FOR RE'P'LICATION OF A .@0c TEXAS COMMUNITY DEVEL.UF'MENT F'RUGRRM CULUNIR FUNll C3RANT Un this the 'r':_nd day of Rpril c0~c, ~_ipon motion made 6y Commissioner Williams, seconded by Commissioner GrifFin, i:he Court unanimously approve by a vote of 4-0-0, a resolution authorizing application for 0@02 Texas Community Development Program Colonia. F~_md Grant to continue the 1'~errville Soy-tth wastewater service project. ' '~ COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: William H. Williams OFFICE: Commissioner, Pct. 2 MEETING DATE: April 22, 2002 TIME PREFERRED: SUBJECT: (Please be specific) Consider and discuss Resolution to apply fora 2002 Texas Community Development Program Colonia Fund grant to continue the Kerr County/Upper Guadalupe River Authority Kerrville South Wastewater Service Project. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON(S) ADDRESSING THE COURT: Eric Hartzell, GrantWorks and Bill --- Williams, Commissioner, Pct. 2. ESTIMATED LENGTH OF PRESENTATION: 5 minutes. IF PERSONNEL MATTER-NAME OF EMPLOYEE: Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meiling scheduled for Mondays: 5:00 P.M. previous Tuesday THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court meetings. Your cooperation is appreciated and contributes toward your request being addressed at the earliest opportunity. See Agenda Request Rule adopted by Commissioners Court. -~ RESOLUTIOK~ ,, A RESOLUTION OF KERB COUNTY, TEXAS, AUTHORIZII~Lfi Tl~ SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COLONIA FUND AND AUTHORIZING THE COUNTY JUDGE TO ACT AS THE COUNTY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE COUNTY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT PROGRAM. WHEREAS Kerr County desires to develop a viable community for all its citizens; and WHEREAS certain conditions exist in the community which represent a potential threat to the public health and safety; and WHEREAS it is necessary and in the best interests of Kerr County to apply for assistance through the Texas Community Development Program; now THEREFORE BE IT RESOLVED: Section 1. That a Texas Community Development Program application is hereby authorized to be filed on behalf of Kerr County with the Texas Department of Housing and Community Affairs for funding consideration under the Colonia Fund; - Section 2. That the application be for up to $500,000 of grant funds to carry out sewer improvements in the Kerrville South colonia area; Section 3. That the Kerr County Commissioners Court directs and designates the County Judge as the County's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the County's participation in the Texas Community Development Program; Section 4. That matching funds in the minimum of $55,000 be the responsibility of the Upper Guadalupe River Authority, which shall commit to providing such funds by Resolution of its governing board; Section 5. That any and all improvements undertaken by this program shall became the property and responsibility of the Upper Guadalupe River Authority upon completion of the program and official transfer from Kerr County to the Upper Guadalupe River Authority. PASSED AND APPROVED THIS 22r1D DAY OF APRIL, 2002. ATTEST: County Judge County Clerk Planning, Housing, and Community Development Services 1705 West Koenig Lane Austin, Texas 78756 Voice (512) 420-0303 Fax (512) 420-0302 ericCagrantworks.vet ror rtura~ i exas ~mce irir To: Judge Fred Henneke Date: 05/03/02 Group: Kerr County Project: 2002 Colonia Application Subject: Forms for Your Signature Remarks: Enclosed please find several application forms for your 2002 Colonia application(s). If you are applying for a Colonia Construction grant and a Colonia Planning grant this time, you will have two sets of the following forms to sign: • Application for Assistance/Form 424 • TCDP Applicant/Recipient Disclosure/Update Report (2 pages) • TCDP Application Completion Survey (please complete the questions) All applicants, whether you are applying for one or more grants, will complete and sign just one of the following forms: • Minority Employment Form (please ask your payroll department to assist you with this) • Certification to Allow Public Review of Pending Application You may also find a TCDP Survey Tabulation Form that is used to report the people whose incomes were surveyed to qualify your project, if a survey was required. In most cases, the survey was completed by GrantWorks or by City or Water District personnel. The Tabulation Form states that "to the best of your knowledge" the numbers reported are accurate. Please sign all forms as indicated and return to us using the enclosed self- addressed envelope no later than Thursday, May 9, 2002. Call me at (512) 420- 0303 if you have any questions. r~tr~~ yon -~ Eric Hartzell APPLICATION FOR TCDP ASSISTANCE OMB Approval No. 0348-004J 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Identifier Application Preapplication X Construction Construction 4. Date Received by Federal Agency Federal Identifier Non-Construction Non-Construction 5. APPLICANT INFORMATION Legal Name: Organizational Unit: Kerr County General Local Government Address (City, State, Zip code and County NamelTitle, Agency or Company, Address, Area Code and Telephone Number of Application Preparer. 700 Main GrantWorks, Inc. Kerrville, Texas 78028 1705 West Koenig Ln Austin, TX 78756 Kerr County (512) 420-0303 -0302 fax 6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT: (check where appropriate below) 74-6001494 A Municipal B County X 8. TYPE OF APPLICATION: 9. NAME OF FEDERAL AGENCY: X New Office of Rural Communit Affairs Continuation 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER Revision 14-228 TITLE: Texas Communit Develo ment Pro ram 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 11a TYPE OF APPLICATION: (check where appropriate below) Kerrville South Wastewater Collection System X 2002 TCDP Colonic Construction Fund 12. TARGET AREA(S) AFFECTED BY PROJECT: 13. APPLICANT'S FISCAL YEAR: Beginning Date 10/1 Western Loyal Valley Ending Date 9/30 14. CONGRESSIONAL DISTRICTS OF: a. Representative: 53 b. Senate: 25 c. Congress: 21 15. ESTIMATED FUNDING: 18. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. TCDP Request $500,000.00 X YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Federal $ DATE 5117102 c. State $ NO a PROGRAM IS NOT COVERED BY E.O. 12372 d. Applicant $ u OR Program Has Not Been Selected By State For Review e. Local $55,000.00 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? f. Other $ Yes If "Yes" attach an explanation X No g. TOTAL $555,000.00 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE G OVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE CERTIFICATIONS AND CITIZEN PARTICIPATION PLAN INCLUDED IN THE PROCEDURES SECTION OF THE TCDP APPLICATION GUIDE IF THE ASSISTANCE IS AWARDED. a.Typed Name of Authorized Representative b.Title c.Telephone Number Fred Henneke Count Jude 830 792-2211 d. Signature uthorized Re/pre~ntative Q ~n ~ eC /,~.,n----~ _ e. Date Signed Previous Editions Not Usable STANDARD FORM 424 (REV-4-88) ATTACHMENT 4 TCDP MINORITY EMPLOYMENT FORM THE INFORMATION PROVIDED BY THE APPLICANT IN THIS FORM MUST INCLUDE CURRENT INFORMATION ON ALL FULL-TIME PERMANENT EMPLOYEES. ELECTED OFFICIALS, PART-TIME, OR TEMPORARY EMPLOYEES MUST NOT BE INCLUDED ON THIS FORM. APPLICANT JURISDICTION: Kerr County MALE FEMALE WHITE (NON-HISPANIC ORIGIN) WHITE (NON-HISPANIC ORIGIN) BLACK (NON-HISPANIC ORIGIN) HISPANIC ASIAN OR PACIFIC ISLANDER AMERICAN INDIAN OR ALASKAN NATIVE BLACK (NON-HISPANIC ORIGIN) HISPANIC ASIAN OR PACIFIC ISLANDER AMERICAN INDIAN OR ALASKAN NATIVE TOTAL FULL-TIME PERMANENT MALE EMPLOYEES TOTAL FULL-TIME PERMANENT FEMALE EMPLOYEES TOTAL FULL-TIME PERMANENT EMPLOYEES (Male and Female) CERTIFICATION: I certify that the information given on this form is correct and true to the best of my knowledge and was reported in accordance with the instructions. I also attest that this information reflects current information prior to submission of the application and supporting documentation will be maintained and available at any time for review by the Texas Department of Housing and Community Affairs. NAME OF TCDP MINORITY FORM PREPARER (PLEASE PRINT) TITLE SIG RE - ~ TELEPHONE NUMBER d TH RIZED SIGNAT Y ayor, County Judge, Local Official) DATE REVIEWEDlSIGNED Fred Hennecke,Count Jud e ~ ATTACHMENT 5 TCDP APPLICANT/RECIPIENT DISCLOSURE/UPDATE REPORT PART I APPLICANT/RECIPIENT INFORMATION Indicate Whether This Is An Initial Report Q Or An Update Report ^ 1. Applicant Name, Address, And Phone Number (Include Area Code) TCDP Assigned Number Kerr County 700 Main N/A Kerrville, Texas 78028 (830) 792-2211 2. Project AssistedlTo Be Assisted (ProjecUActivity Description And Its Location 3. Amount Requested/ By City And County) Received Kerrville South Wastewater Collection System-Western Loyal Valley extension (Kerr County) $500,000.00 PART II OTHER GOVERNMENT ASSISTANCE PROVIDED/REQUESTED No Other Government Assistance To Disclose ^ 1. DepartmenUState/Local Agency Name Upper Guadalupe River Authority Address (City, State and Zip Code) 125 Lehman Drive, Kerrville, Texas 78028 Program Kerrville South Wastewater Type Of Assistance Cash Amount Requested/Provided $55,000.00 2. DepartmenUState/Local Agency Name Address (City, State and Zip Code) Program Type Of Assistance Amount Requested/Provided 3. DepartmenUState/Local Agency Name Address (City, State and Zip Code) Program Type Of Assistance Amount Requested/Provided 4. DepartmenUState/Local Agency Name Address (City, State and Zip Code) Program Type Of Assistance Amount Requested/Provided PART III INTERESTED PARTIES There Are No Persons With A Reportable Financial Interest To Disclose ^ List All Persons With A Reportable Financial Social Security Number Type Of Participation In Financial Interest Interest In The Project Or Activity Or Employee ID Number ProjecUActivity In ProjecUActivity Dollars And RFP process completed; contracts for engineering and administration will be awarded contingent upon receiving a grant award. PART IV REPORT ON EXPECTED SOURCES AND USES OF FUNDS See Form 424,Table 1, and Resolution Use See Project Summary Page 3, Table 1 and Table 2 CERTIFICATION: I certify that the information given on this form is true and complete. Signature Date G q ~, ~~ ~ Fred Hennek , Couni/ `~ t dud e ATTACHMENT 8 TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION COMPLETION SURVEY Fund Type (check one): Community Development Fund X Colonic Construction Fund Housing Rehabilitation Fund The Texas Community Development Program (TCDP) was requested to help address our agency's need to identify the customers of the services provided by TDHCA and to assess the level of satisfaction by customers with the services provided by TDHCA. A Customer Satisfaction Assessment is required by Section 68, Article IX, House Bill 1, 75th Legislature. The TCDP has identified two, main sets of "customers", grantees and applicants. A survey will be administered to grantees as they approach closure of their grants. The survey below is required to be submitted with the application. Name of locality: Kerr Count Region: 18 Name of person completing survey: Title: Coun Jud e ignature (Should be the local person authorized to sign the application) Number of years in this position: 1. The locality received information regarding the application process in a helpful fashion: Yes No 2. Rank the order (#1, #2, #3) with #1 indicating your opinion of which entity was most responsible for ensuring satisfactory completion of the application: City or county consultant state 3. The application process now completed or being completed was: satisfactory unsatisfactory 4. If applicable, any difficulty experienced was associated with: Completion of the application within the time allotted Fulfillment of requirements, (e.g., hearings, proof of low/mod income person benefit, etc.) Turnover of local officials and/or staff Insufficient performance, technical assistance and/or reporting by consultants, regional council Existing grant monitoring findings or audit problems Insufficient technical assistance from TCDP about application requirements Other: 5. Locality has its application guide and a copy of its completed application on file: X Yes No Why Not? 6. A local official attended application workshop(s) prior to preparation of the application: Yes X No Why not? Our consultant attended 7. The consultant(s) and local officials met regularly to discuss activities being accomplished toward application completion. Yes No Why not? Not applicable B. The locality would like more technical assistance or information to be offered regarding: TCDP requirements; TCDP Application requirements; TCDP Contrail requirements; Other services offered from the Department of Housing and Community Affairs TCDP SURVEY TABULATION FORM APPLICANT KERR COUNTY (2002 CFC-KERRVILLE SOUTHNV LOYAL VALLEY) (1) NUMBER OF HOUSEHOLDS RECEIVING PROJECT BENEFITS g7 (2) NUMBER OF HOUSEHOLDS CONTACTED (3) NUMBER OF HOUSEHOLDS RESPONDING TO SURVEY 87 71 (4) SURVEY RESPONSE RATE _ (3) DIVIDED BY (1) = 71/87 = 81 61°/ BREAKDOWN OF SIIRVFY RFRI11 TS RV Fnnnu V snF 5 6 7 8 9 10 FAMILY SIZE NUMBER OF RESPONSES NUMBER OF LOWIMOD RESPONSES NUMBER OF NON LOW/MOD RESPONSES NUMBER OF LOWIMOD PERSONS NUMBER OF NON LOW-MOD PERSONS 1 9 8 1 8 1 2 26 21 5 42 10 3 10 9 1 27 3 4 13 13 52 5 6 6 30 6 6 6 36 7 1 1 7 8 9 10 TOTALS 71 64 7 202 14 (11) TOTAL PERSONS SURVEYED =TOTAL OF (9) + TOTAL OF (10) = 216 (12) LOW/MOD PERCENTAGE =TOTAL OF (9) DIVIDED BY (11) = 202/216 = 93.52% (13) SURVEY AVERAGE FAMILY SIZE _ (11) DIVIDED BY TOTAL OF (6) = 216/71 = 3.04 (14) NUMBER OF HOUSEHOLDS NOT SURVEYED = (1) MINUS (3) = 16 (15) NUMBER OF BENEFICIARIES NOT SURVEYED = (13) X (14) = 49 (16) LOW/MOD BENEFICIARIES NOT SURVEYED = (12) X (15) = 46 (17) TOTAL BENEFICIARIES = (11) + (15) = 265 TOTAL LOW/MOD BENEFICIARIES =TOTAL OF (9) + (16) = 248 CERTIFICATION: I, THE CHIEF ELECTED OFFICIAL FOR THE JURISDICTION, CERTIFY THAT THE INFORMATION IN THE REPORT AND THE SURVEY LOCATIONS FORM IS CORRECT TO THE BEST OF MY KNOWLEDGE AND WAS REPORTED IN ACCORDANCE WITH ACCOMPANYING I STRUCTIONS. SIGNATURE: ~ TITLE: County Judge red Henpeck ADDRESS: 700 Main Kerrville, Texas 78028 PHONE NUMBER: (s3o>7sz-zzt~ DATE TCDP SURVEY LOCATIONS FORM APPLICANT KERR COUNTY (2002 CFC-KERRVILLE SOUTHNV LOYAL VALLEY) NUMBER OF RESPONSES: 71 NUMBER OF NON-RESPONSES: NUMBER OF VACANT HOMES: STREET NAMES NUMBER OF RESPONSES NUMBER OF NON-RESPONSES NUMBER OF VACANT HOMES Lo al Valle 27 4 4 Geor a Muck 16 6 1 Shannon 19 5 1 Frederick 9 2 1 ATTACHMENT 4 TCDP MINORITY EMPLOYMENT FORM THE INFORMATION PROVIDED BY THE APPLICANT IN THIS FORM MUST INCLUDE CURRENT INFORMATION ON ALL FULL-TIME PERMANENT EMPLOYEES. ELECTED OFFICIALS, PART-TIME, OR TEMPORARY EMPLOYEES MUST NOT BE INCLUDED ON THIS FORM. APPLICANT JURISDICTION: Kerr County MALE I FEMALE WHITE (NON-HISPANIC ORIGIN) ~ 3 WHITE (NON-HISPANIC ORIGIN) SS BLACK (NON-HISPANIC ORIGIN) BLACK (NON-HISPANIC ORIGIN) ~ HISPANIC ~, HISPANIC `~ ASIAN OR PACIFIC ISLANDER ASIAN OR PACIFIC ISLANDER AMERICAN INDIAN OR ALASKAN AMERICAN INDIAN OR ALASKAN NATIVE NATIVE TOTAL FULL-TIME PERMANENT TOTAL FULL-TIME PERMANENT MALE EMPLOYEES v2 S FEMALE EMPLOYEES t!p , j TOTAL FULL-TIME PERMANENT ~D EMPLOYEES (Male and Female) c~ CERTIFICATION: I certify that the information given on this form is correct and true to the best of my knowledge and was reported in accordance with the instructions. I also attest that this information reflects current information prior to submission of the application and supporting documentation will be maintained and available at an time for review 6 the Office of Rural Communit Affairs. NAME OF TCDP MINORITY FORM PREPARER (PLEASE PRINT) TITLE SIGNATUR / L C TELEPHONE NUMBER AUTHORIZE SIGNATORY ( ayor, County Judge, Local Official) DATE REVIEWED/SIGNED Fred Hennecke, Count Jud e CERTIFICATION TO ALLOW PUBLIC REVIEW OF PENDING APPLICATION TEXAS COMMUNITY DEVELOPMENT PROGRAM 2002 Colonia Fund KERR COUNTY I hereby certify that the TCDP application(s) submitted by the County under the 2002 Colonia Fund is available for public review at the Office of the County Judge and has been furnished to the regional council for Texas Review and Comment System processing. The release of information is effective for any party that may be interested in reviewing this Texas Community Development Program application. I hereby waive any authorization under the Texas Open Records Act to keep this information confidential until the competition has been completed. / ~. ~ Sig ature County Judge Date Title