1 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 3 2q 2~ KERR COUNTY COMMISSIONERS COURT Special Session Monday, June 24, X002 9:00 a.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas PRESENT: FREDERICK L. HENNEKE, Ke~r County Judge H.A. "BUSTER" BALDWIN, Commissioner Pct. 1 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 LARRi GP,lEEIN, Commissioner Pct. 4 ~.-~ .~ 2 1 ~,-.. 3 4 5 6 5 9 10 11 12 I3 14 15 16 17 18 19 20 21 zz 23 24 ,.-. 25 I N D E X June 24, 2002 --- Commissioners Comments 1 . 1 Pay Bills ~ 74'Ct% 1.2 Budget Amendments ,Q?4,~'~- 1.3 Late Bills •~ 7(E;0^, j' - ~ 1L 1.4 Approve and Accept Monthly PAGE 3 6 - c~ 7 ~~ ~~ ~~ 7 . ~i`j 14 Reports ?~^ /( 16 2.12 Burn Ban ~' (c^~~. 17 2.1 Final plat, Cypress Springs Eatates, Phase II`~'~4"~~~ 21 ?.~ Revised preliminary plat, Stablewood Springs Ranch 22„x?"~(,,/< 2.5 Authorize Kerr County Sheriff to apply for LLEBG grant 29„2 J~C^/ 2.9 Request for additional funding in County Court ~~ I~, rS at Law for substitute court reporter for 3-month period 31 2.6 Request to move Constable Pct:. 1 office to former ~-•S Ctc s~'• Collections Department in ba:;ement 34 2.7 Lateral move in salary for new court coordinator ~ -T ~~~ for J.Y. 3 36 2.8 Discuss accepting resumes fox" Constable Pct. 1 position 39,~7~"'/ 2.9 Authorize public hearing regarding Kerr County ,, ~ ? ~ Comprehensive Colonia Study t~ Plan for Tuesday, ~'' d July 2, 2002, at 6:30 p.m. 43 2.10 Determination by Commissioners Court if property ~~ 7(f-/~ sale needs platting 95 2.3 Public Hearing - Revision of plat for Lot 11 of Hidden Hills 50 2.11 Authorize deputy constable for Constable Ayala, ~ ~ 4, Z~' Pct. 2, for purpose of carry-ng Solid Waste Code Enforcement officer's peace officer license 51 2.13 Adoption of resolution regarding delineation of ~ ~(~ z~ Groundwater Management Areas 53 2.19 Appoint County Judge to serve as Commissioners i ~~ L Court representat ve on Kerr County Water Council 59,t 2.15 Disapproval of ADA inspection of Courthouse Annex Second Floor 64 2.16 Discuss hiring outside counsel to collect outstanding judgments nisi 74 2.17 Discuss recent amendments to Road-Naming and ~ / ~ 4~"~ Addressing Guidelines, appointment of Addressinq ~' Coordinator for Kerr County, finalize procedure for address notifir_ations 81 --- Adjourned 128 3 1 4 5 7 E~ 9 10 11 12 13 14 15 16 17 lE 1~ 2~ 2" 2: On Monday, June 24, 2002, at ~~:00 a.m., a special meeting of the Kerr County Commissioners Court was held in the Commissioners' Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P P. O C E E D I N G S DODGE HENNEKE: Good morning, everyone. It's 9 o'clock on Monday, June 29th, Year 2002. We'll call to order this regular special session of the Kerr County Commissioners Court. Commissioner Williams, I believe you have the honors this morning, sir. COMMISSIONER WILLIAMS: Good. Please rise. Will you join me in a moment of silent prayer, please? (Prayer and pledge of allegiance.) JUDGE HENNEKE: At t=his time, any citizen wishing to address the Court on an item not listed on the regular agenda may come forth and do so. Is there any r_itizen who wishes to address the Court on an item not listed on the regular agenda? Once again, is there any citizen wishing to address the Co w_t on an item not listed on the regular agenda? Seeing none, we'll move to the Commissioners comments, and we'll start with Commissioner Williams. COMMISSIONER WILLIAMS: Nothing this morning, Judge. ~~ JUDGE HENNEKE: Commissioner Letz? r__~_„- 9 1 2 3 4 5 6 7 R a 10 11 12 13 14 15 16 17 12 19 20 21 22 ~3 24 .~ ~5 COMMISSIONER LETZ: I have several comments A11-Star tournament for the 9- and 10-year-olds will be in Center Point, so people driving down Highway 27, expect a lot of traffic off of Highway 27 right before you get to Center Point. Rusty, you might want to make note of that as well. And then the following week, the 11- and 12-year-old All-Star tourr.amenr will be hosted in Kerrville, so from about the 1st of July through the 10th of July, very congested right across from the Ag Barn at our Little League field. Really more of a safety issue; make sure everyone's aware of that. Also, for those that don't know, I congratulate the University of Texas Longhorns for winning the national championship baseball. You'll be very happy to hear that, while I do have an Aggie cup in front of me, it will be replaced with a Longhorn cup. My nephew's going to be playing there nest year. That's all I have. COMMISSIONER GRIFFIN: Judge, I'd just like to mention that bark on May 15th of this year, there was an Attorney General's opinion, JC-003, that I would just recommend that anybody who is interested in road law ought to really read this. It really says all that you really need to know about county -- the County's role in road maintenance, how roads get under the maintenance system and ~ - 5 - _ 5 1 3 4 5 F 7 8 9 10 11 12 13 14 15 15 17 lft 19 ?0 21 22 23 24 '5 so on, and it's probably one of the best written opinions that I have seen. It's got -- and the summary -- it's about eight pages long, but the summary is only about one page, and that is very instructive as we _1. And I'll certainly leave this copy here and recommend that anybody that would like to look at it, be sure and do so. That's all. DODGE HENNEKE: Commissioner Baldwin? COMMISSIONER BALDWIN: Sir, I have a special guest with me today. My best partner in the whole world, my youngest granddaughter -- stand up here. This is Bailey Jo Robertson. She lives up near San Angelo, Texas, and she's spending a week with me, so I just wanted to introduce y'all to her. She's my sidekick. I want to remind everybody that this Friday, we're having the Don McClure retirement party in this courtroom at 11:30, and want to make sure everyone's invited and put it down on your calendar. I'll -- I'll do my best to get back -- my son high-jumps at the South Texas championship Friday morning at 8 o'clock, so I'll be there, but I'm sure we'll be through and be back by 11 o'clock -- 11:30, excuse me. And, go Longhorns. That's all I have. Thank you. COMMISSI~~NER LETZ: I have one other -- I forgot to mention, also baseball-related, we had two Tivy Antlers that made A11-State, which is a tremendous recognition. I believe that will be the -- actually, one of t a-~~ 6 1 2 3 4 5 6 8 9 1G 11 12 13 14 15 lh 17 18 19 ~0 ~1 ~~ ~3 24 25 them's Kevin Whelan, for the second year A11-State; first time that's ever happened at Tivy. And for the first time -- this is just, I believe, the fifth and the sir,th All-State ever from Tivy -- Jake Ri_ppee, and Kevin Whelan made it again this year. COMMISSIONER BALDWIN: That's great. DODGE HENNEKE: Not only are they good baseball players; they're good kids, too. Makes it even better. COMMISSIONER LETZ: And both of those boys are in the very top of their class. Jake, I believe, is number three, and Kevin's right up there. I mean -- anyway, good kids. JUDGE HENNEKE: Very good. All right. Well, let's pay some bills. Mr. Auditor, do we have any bills to pay, and does anyone have any questions or comments regarding the -- MR. TOMLINSON: I have one comment. On Page 2 -- JUDGE HENNEKE: Yes, sir? MR. TOMLINSON: Last bill under 4.9, which is the County Court at Law. JUDGE HENNEKE: Mm-hmm. MP.. TOMLINSON: The Collections Department. We're going to pull the $109 bill. That's -- that is going -=,-r. 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 to be sent back, and the decision wasn't made when I printed this. So, that's not part of it. JUDGE HENNEKE: Does anyone have any questions or comments regarding the bills? COMMISSIONER WILLIAMS: Move we pay the bills. COMMISSIONER BALDWIN: Second JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court approve payment of the bills as recommended and presented by the Auditor, with the exception of Invoice Number 13848 in the amount of $109, which will not be included in the approval. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Budget amendments. Budget Amendment Number 1 is for the Road and Bridge Department. MR. TOMLINSON: This request is to transfer $2,190 from the Crew Salaries line item to Part-Time Salaries. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. -.v-_~ 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2 fl 21 22 23 24 25 JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court approve Budget Amendment Request Number 1 for Road and Bridge Department. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Request Number 2 is for County Court at Law and County Court. MR.. TOMLINSON: Okay. This request is to transfer $3,718.55 from the Court-Appointed Attorneys line item in County Court to that same line item in the County Court ar Law. I have two late bills attached to this that we'd like to have approved. Borh of them are to Barbara Cole. One is for $308; the other one is for $162.05. JUDGE HENNEKE: What's the urgency on the late bills? MR.. TOMLINSON: I think this one is -- was a last month bill that we just got. We wanted to go ahead and pay it. COMMISSIONER GRIFFIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner -v-:,~ 9 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1~ lft 19 20 21 22 23 24 25 Griffin, second by Commissioner Let.z, that the Court approve Budget Amendment Request Number for the County Court at Law and authorize a late bill and hand check in the amount of $308 and $162.05 payable to the order of Barbara Cole. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) ,7UDGE HENNEKE: Motion carries. Number 3 is for the Sheriff's Department. MR. TOMLINSON: Okay. This is a request from the Sheriff to transfer $1,000 from equipment -- Vehicle Equipment to Vehicle Repairs and Maintenance. COMMISSIONER WILLIAMS: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 3 Tor the Sheriff's Department. Any questions or ~,omn.ents? If not, all in favor, raise your right hand. (The motion carriec by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) DODGE HENNEKE: Motion carries. Number 4 is 10 1 3 4 5 F 7 8 9 10 I1 12 13 14 15 15 17 13 19 20 21 Z2 ~3 24 ~5 for the Commissioners Court. MR. TOMLINSON: We have -- we have a need to transfer $289.PI into Frofessional Services in the Commissioners Court budget. We found the funds in the Computer Software line item in Department 409, which is Nondepartmental. It's for legal fees to Thomas, Hudson, and Nelson for deductible on a lawsuit. COMMISSIONER LETZ: Is that out of the jail? MR. TOMLINSON: No. No, it's related to a right-of-way. COMMISSIONER LETZ: Okay, right-of-way. COMMISSIONER GRIFFIN: So moved. COMMISSIONER WILLIAIKS: Second. JiJDGE HENNER:E: Motion by Commissioner Griffin, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 4. Any questions or comments? COMMISSIONER LETZ: Generally, doesn't that come out of Road and Bridge for right-of-way acquisition? MR. TOMLINSON: No, it's not -- attorney's fees never have. COMMISSIONER LETZ: for the right-of-way. COMMISSIONER GRIFFIN COMMISSIONER LETZ: Oh, it's attorney's fees Right. Okay. -.a-~ _ 11 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Number 5 is for the district courts. MR. TOMLINSUN: We`x:e transferring $6,007.48 from Special Trials in the 198th court; $]6 to Books, Publications, and Dues in the 198tYi court, $810 for Court-Appointed Servir_es in the 198th court, $3,835 for Court-Appointed Attorneys for the 216th court, and $1,346.48 to Court Transcripts in the 216th court. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second, JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin. Any further questions or comments? In not all in favor, raise your right hand. (The motion r_arried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Request Number 6 is for the Sheriff's Department. MR. TOMLINSON: This -- this line item is to make payment to -- for the radio tower lease for the ~,-_~- 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ~3 24 25 Mountain Home site and the Center joint site, totaling $5,900. We're transferring $6,900 from Group Insurance out of the Sheriff's budget to Radio Tower Lease line item in the Sheriff's budget. JUDGE HENNEKE: We gad $4,500 in the budget for tower leases. This is in addition to the $9,500? What's that $9,500 in the budget for? MR. TOMLINSON: I didn't know that there was 45 -- I couldn't find $4,500. DODGE HENNEKE: It may be listed under Radio Equipment, but there's $4,500 in there that was designed for the leases. SHERIFF HIERHOLZER: I don't know where that would be. New, also, the other thing that isn't in there yet, Judge, is this -- well, that second building, and I haven't seen a bill yet on that signing deal for the landowner of the Center Point site. But I haven't seen $4,500. MP.. TOMLINSON: Now, the construction of the road to one of the sites and the fencing was budgeted in the maintenance budget, so we know where that's coming from. But I remember talking about the tower lease, and I originally thought it was in -- in -- within the moneys that we borrowed, but then Rusty -- then the Sheriff says no. So -- 13 1 2 3 4 5 E 7 8 9 10 11 1 13 14 15 16 17 1S 19 20 21 ~~ ,~ 24 25 SHERIFF HIERHOLZER: I know that there is a line item for tower leases, okay, for our contract leases, but there was nothing ever put in that line item. JUDGE HENNEKE: Well, there's -- I don't have my budget with me. (Ms. Sovil handed the Judge a budget book.) JUDGE HENNEKE: There's $4,500 in -- in the budget designed -- which is the amount we thought the two tower leases were going to be originally. It's under Radio Equipment, 410. MR. TOMLINSON: We're going to need that. JUDGE HENNEKE: We need that, plus -- MR. TOMLINSON: Plus. COMMISSIONER LETZ: So, we're going to use the $4,500, then? DODGE HENNEKE: We're goinq to need the $4,500 plus the $6,900. COMMISSIONER LETZ: Okay. So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Let z, second by Commissioner Griffin, that we approve Budget Amendment Request Number 5 for the Sheriff's Department. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) 14 1 2 3 4 J 5 fl Q 10 11 12 13 19 15 15 17 18 19 20 21 cG 23 24 25 JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 7 is for the Commissioners Court. MR. TOMLINSON: This is a second bill related to the prior amendment, and it's for $73.69. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. COMMISSIONER GRIFFIN: Second -- third. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 7 for Commissioners Court. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Do we have any additional late bills? MR. TOMLINSON: I have three. One is to Accurint. It's for $113.5 for r_redit searches from our Collections Department. COMMISSIONER LETZ: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, ~- _ - 15 1 2 3 9 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~1 22 LJ ;' 4 25 second by Commissioner Griffin, that the Court authorize a late bill and hand check in the amount of $113.75 payable to Acrurint for searches relating to Collections Department. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. MR. TOMLINSON: And the second one is also to Acrurint for the same purpose. It's for $29.75. COMMISSIONER WILLIAyIS: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court approve a hand bill and -- late bill and a hand check in the amount of $29.75 payable to Acrurint for searches for the Collections Department. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) DODGE HENNEKE: Motion carries. MP.. TOMLINSON: The last one is to Dailey Wells Communications, Inc., for $284,458.29. It's for _9 ~~_ I 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 '3 24 25 16 10 percent contract price and design, and one progress payment on equipment totaling $284,968.29. JUDGE HENNEKE: This is what's required under our contract? MF.. TOMLINSON: Under the contract. The Sheriff will hand-carry this check to them. COMMISSIONER BALDWIN: So moved. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Griffin, that the Court approve a late bill and hand check in the amount of $284,962.29 payable to Dailey Wells for the Sheriff's radio communication project. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. At this time, I would entertain a motion to approve and accept the monthly reports as presented. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve and arrapt the monthly reports as presented. Any questions l~ 1 3 4 5 F 7 fl g 10 11 12 13 14 1S 16 1/ 1S lu ~J ~1 77 ?3 ?q zs or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: A11 opposed, same sign. (NO response.) J[7UGE HENNEKE: Motion carries. Turning to the consideration agenda, I would like to dump to Item Number 12, which is the burn ban, so that we can get the word out, if that's the way we want to go. Commissioner Baldwin has the latest Keech-Byrum Index -- Indices; there's two of them there. Those are the only copies we have. There's one for today, which shows us still in the green, and there's a projection for July 4th which shows us in the yellow. COMMISSIONER GRIFFIN: I've seen them already. JIIDGE HENNEKE: You haven't seen this one. I know that there was some concern expressed from the Hunt Volunteer Fire Department last week about conditions at that time. It did not appear that there was a consensus that we move forward on a burn ban at that time, but we have it on the agenda today. What's the -- what's the desire of the Court? CUMM15SlONER WILLIAMS: Our fire department's in favor of it. COMMISSIONER GRIFFIN: Mine, too. 1'll make .a ~_ I 1 1 2 3 9 5 6 7 8 9 lu 11 l 13 14 15 16 17 18 19 20 21 22 23 24 ~~ ~~ 18 a motion that we impose a burn ban immediately. JUDGE HENNEKE: For a period of 90 days? COMMISSIONER GRIFFIN: For a period of 90 days. COMMISSIONER LETZ: We're going to continue to have the -- COMMISSIONER GRIFFIN: Yes. COMMISSIONER LETZ: -- Commissioner -- the same policy we used last year, where each Commissioner can remove it? COMMISSIONER GRIFFIN: That's correct. We can suspend based on local rainfall when you can. COMMISSIONER WILLIAMS: I'll second the motion. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Williams, that the Court approve a burn ban in Kerr County -- in the unincorporated areas of Rerr County for a period of 90 days, under the terms and conditions that the Commissioner of each precinct is authorized to suspend the burn ban by written direction to the Kerr County Commissioners Court court coordinator. Any questions or comments? COMMISSIONER BALDWIN: Judge, I have a comment or two. I've had several phone calls in the last few days regarding aerial fireworks, and I don't know how to 1 1 2 3 4 5 E 7 8 9 10 11 12 13 14 1S 15 1~ 18 19 20 21 27 23 2q 25 19 get the word out that burn ban and banning aerial fireworks are two different -- two different situations altogether. I -- it's my understanding that we do have the authority to ban fireworks for the 4th of July and Christmas, but it must be adopted on certain dates, and those -- for July the 4th, that date would be -- MS. SOVIL: 15th of June. COMMISSIONER BALDWIN: -- 15th of June, and we let that slip by. And so we don't have any authority to regulate aerial fireworks, is the way I understand it. JUDGE HENNEKE: That's correct, Commissioner. In order to ban aerial fireworks, you must have -- be in a drought condition on June 15th and issue an order, and that order also must include locations within the county where they can have those fireworks. And we were not in that situation on June the 15th. COMMISSIONER BALDWIN: That's correct. So, sorry, we can't ban fireworks. But -- but -- and I've -- I had a lot of folks that still want to burn, but I -- I personally think that it's -- we're under conditions now that it's a little bit dangerous. Not critical, but it's dangerous out there. JUDGE HENNEKE: Any other comments? COMMISSIONER GRIFFIN: Just that we sure need to spread the word, with 4th of July weekend coming, that -_a zo I 1 3 4 5 6 7 8 Q 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 there is a burn ban on, since there are so many people who come from out of the county and visit their property or whatever and want to burn whatever is there, that -- trash or whatever. So, we just need to ask for all the assistance we can in spreading the word that there is a burn ban in the county. COMMISSIONER LETZ: And the only comment I would have, if the papers would also put out that the -- what's the phone number, Thea, that we have? MS. SOVIL: 792-HEAT. COMMISSIONER LETZ: 792-HEAT. That number can be called and will give a burn basis status as of that moment. Because if we do get some rain, which hopefully we will at some point, they're often sporadic, and the burn ban is lifted by precinct sometimes, which is -- COMMISSIONER GRIFFIN: It will also show up on our web site. The County web site will have the status as well. JUGGE HENNEKE: Any other comments? I was out of the country from Tuesday until yesterday, and driving back from San Antonio, it is appreciably drier. All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: A11 opposed, same sign. (NO response.) ~.-~9 1 I L 3 4 5 F. fl 9 10 11 12 13 14 15 15 1? 18 19 20 21 J ~ 23 ,I 25 21 JrJDGE HENPdEKE: Mction carries. Let's return now to the regular order of the agenda and Item Number 1, which is consider the final plat of Cypress Springs Estates, Phase II, Section I, in Precinct 4. Commissioner Griffin. COMMISSIONER GRIFFIN: Yes. Truby has got the original there. 1've reviewed this. Franklin's not here today, by the way, so Truby's going to be doing the honors. It looks like everything is ready to gc on it. Truby, do you have anything you'd like to add? MS. HARDIN: No. Everything seems to be in order. The County Attorney has reviewed the Letter of Credit. We have letters from T.N.F'..C.C, and AquaSource on the water. And Franklin has already signed the final plat. COMMISSIONER GRIFFIP7: And he recommends approval? MS. HARDIN: And he recommends approval. COMMISSIONER GRIFFIN: I'll make a motion that we approve the final plat of Cypress Springs Estates, Phase II, as presented. COMMISSIONER LETZ: Second. JUDGE HENNEFE: Motion by Commissioner Griffin, second by Commissioner Letz, that the Court approve the final plat of Cypress Springs Estates, Phase II, Section I, as presented. Any questions or comments? If not, all in favor, raise your right hand. s,-~q- _ zz 1 2 3 4 5 E 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 (The motion carried by unanimous vote.) JnDGE HENNEKE: Opposed, same sign. (No response.) JpDGE HENNEKE: Motion carries. Next item we'll take up is consider the revised preliminary plat for Stablewood in Precinct 4. Commissioner Griffin. COMMISSIONER GRIFFIN: Yes. The Court may recall that this is one where we had some notes on the previous copy of the -- of the preliminary plat dealing with copyrights and some other things that made it where we could not duplicate it. This is a new copy with all of those kind of notes removed so that we can actually get it entered into the system correctly. Truby, anything to add to that? Again, Franklin has recommended that the Court accept this revised preliminary plat, since it's got the right pedigree on it. COMMISSIONER BALDWIN: Was there not some questions on there regarding drainage? In the back of my mind, seemed like there was some drainage questions. MS. HARDIN: At this time, there were no changes in the plat from what was previously tiled, except for those notes. COMMISSIONER GRIFFIN: 'That's the next step. What you're addressing is -- has to be done prior to the final plat. This is just -- 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ,~ 23 24 25 COMMISSIONEP. BALDWIN: Okay. COMMISSIONER GRIFFICd: -- a resubmission of the preliminary without the owner's notes on it. COMMISSIONER BALDWIN: Cool. JUDGE HENNEKE: We have an individual, Mary Hart Frost, who has asked to address us on this agenda item. Ms. Frost? MS. FROST: I'll gi~/e you a copy of my statement. I've already given one to the clerk. This is regarding water availability for the proposed Stablewood Springs Ranch Subdivision. My name is Mary Hart Frost. My husband and I are owners of a home on Lots 27 and 28 in the Bumble Bee Hi11s Subdivision. These lots are adjacent to the proposed Stablewood Springs Ranch Subdivision. I would like to address the issue of water availability for that proposed subdivision. In my opinion, the Commissioners Court did not make any findings of fact regarding the water availability requirements for Stablewood Springs P.anch Subdivision as required by the Kerr County Subdivision Rules and Regulations. In particular, I refer to Section 1.U2, Water Availability Pequirements. Before any proposed subdivision plat is approved, the developer must establish to the reasonable satisfaction of the Commissioners Court that an adequate quantity and quality of water e.cists, meeting the standards established by T.N.R.C.C. and the ,_-_~-'~ 1 .-. 3 4 5 5 7 8 9 10 11 12 13 .-. 14 15 16 17 18 19 20 21 23 29 ,.~ 25 24 provisions contained herein. Failure to satisfy the water approval of the proposed plat. The only testimony about water availability presented at the preliminary plat hearing was by Mr. David Jackson, attorney for the developer, who stated that, "Water availability is assured through Bumble Bee Hills water system that Vlasek's company operates. We have to go through the drill of getting actually approved. We have an agreement that that, in fact, will happen." The plain fact is that, in my opinion, the Bumble Bee Hills water system is currently operating at or near its maximum capacity. There is simply not enough capacity within the system to allow for expansion to serve the proposed Stablewood Springs Subdivision of 29 lot sites for 29 homes that will have a minimum of 3,500 square feet each in size. Also, T.N.R.C.C. has not evaluated or commented on this proposal. Section 1.04.1 of the Kerr County Subdivision Rules and Regulations requires that the developer shall present to the Commissioners Court, in satisfaction of these water availability requirements, a letter or other document from T.N.R.C.C.'s rate analysis and plan review team. No such documentation was presented to the Court. Headwaters Groundwater Conservation District also submitted written comments, including a statement that the proposed 1 1 2 ..~ 3 4 s 6 7 8 9 10 11 1 13 14 15 16 17 18 19 20 11 ~, ~' 3 24 ~' S zs subdivision will have to meet water availability strongly committed to protecting individual property rights and responsible, managed growth in Kerr County. I believe that the proposed subdivision will have an adverse effect on my property rights and my right to use the Bumble Bee Hills water system. Because the water availability requirements have nit been adequately addressed, it is respectfully requested that the Commissioners Court deny the requested preliminary subdivision plat and direct the applicant to provide the water availability documentation required by the Kerr County Subdivision Pules and Regulations. Thank you for your concern for the residents of Kerr County. DODGE HENNEKE: Thank you, Mrs. Frost. Today we're considering the preliminary plat. until we have the final plat, we're not approving anything, only authorizing the developer to continue to move forward with the process of bringing his final plat to the Court for approval. Prior to the approval of the final plat, the Court will have to make the determination that the applicant meets the requirements of water availability; however, this is not the appropriate time, in my opinion, to delay the process for that purpose. Now, we appreciate your coming forward and reminding us that that's an issue with regards to this -~a-o= 26 1 1 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1R 19 20 1 22 L3 24 ~5 particular proposed subdivision. MS. FROST: We11, then, am I incorrect that that documentation had to be presented when the preliminary plat was approved^ JUDGE HENNEKE: No, it does not have to be presented when the preliminary plat's approved. We will have to make that decision when the final plat is approved, but it's not a requirement for a preliminary plat. Preliminary plat can be approved with many conditions and unfulfilled requirements, subject to completion of those prior to the final plat. Am I out of line on that? COMMISSIONER LETZ: That's correct. And, as an example, the prior -- Mr. Crenwelge's subdivision was the enact same. situation, that he's added into a different water system. And if you want to see what we look for, here's a copy for the Cypress Springs that you're welcome to have, is this letter. And it is a letter from T.N.R.C.C. that's very explicit about what is required and whether they meet those requirements. MS. FROST: Okay. COMMISSIONER LETZ: And that will be required prior to final plat approval. MS. FP.OST: Okay. COMMISSIONER LETZ: Just like on today's -- same situation. Preliminary plat was approved knowing that ~~ 1' 1 1 1 G 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~l ~3 '4 ' `, L7 they had -- that the developer had to come up with that letter. Kind of the same situation applies here. MS. FROST: Then how am I going to know when this documentation is being presented? Before I come in here and it's final plat approval, we got everything, how -- how am I able to check? COMMISSIONER LETZ: T.N.R.C.C. -- we have no idea, but T.N.R.C.C. would. Once the application is made for an ea:panded water system, they will have record of it. When that happens, we don't know. COMMISSIONER GRIFFIN: And we won't act on it -- the Court won't -- it won't even come up as an agenda item until that letter is received from T.N. R..C.C. MS. FROST: Okay. Again, my questions is, who do I talk to, then, to make sure that I get a copy of that water availability letter and that I know what's going on? In other words, as far as water availability. COMMISSIONER LETZ: I believe T.N.R.C.C. is the answer, and I believe Mr. Laughlin is the guy who signed that. I'd contact his office and say you want to be kept, you know, aware of the signatures -- COMMISSIONER GRIFFIN: You'd just like to get a copy of the letter. I'm sure they'll send it to you at the same time they send it here. COMMISSIONER LETZ: I mean, but T.N.R.C.C. r-.a-~ _ 1 3 4 5 F 7 8 y 10 11 12 13 14 15 16 17 18 ly z0 ,' 1 22 ~3 24 25 28 controls that. That's a public water system, and it's -- MS. FROST: It's actually a community water system. COMMISSIONER LETZ: Well, but it's a public -- it's over 15 -- over 16 connections. MS. FROST: Right. COMMISSIONER LETZ: Sixteen or over, so it will be under T.N.P..C.C.'s guidelines. And, you know, their timetable, I have no idea, you know, how that process works, but I think if you call Mr. Laughlin, he would be able to explain to you their procedure, and I would imagine they'd be willing to -- you know, if you have some information, you know, you ran send to him, they'll be glad to evaluate that along with the request for the subdivision. MS. FROST: Okay, thank you. Thank you very much. COMMISSIONER GRIFFIN: I will make the motion that we accept this revised preliminary plat as submitted, and the process continue to move forward. COMMISSIONER LETZ: Second. DODGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Lets, that the Court accept the revised preliminary plat for Stablewood, Precinct 4. Any questions or comments? If not, all in favor, raise your right hand. -_~- z9 1 3 4 5 5 7 8 9 10 11 12 13 19 15 16 1/ 18 19 20 21 22 23 24 25 (The motion carried by unanimous vote.) JUDGE HENNEKE: A11 opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Gkay. COMMISSIONER LETZ: And I'll just make one comment on that for Ms. Frost. The -- at the same time during this process is when the drainage issues, you know, will have to be -- you know, between the preliminary and final will have to be resolved, and it will have to get a drainage study and have to be signed by an engineer. MS. FROST: Right. Thank you. JUDGE HENNEKE: I don't see either Judge Brown or Barbara Holmes in the courtroom for Item Number 4. (Discussion off the record.) JUDGE HENNEKE: Let's go to Item Number 5, consider and discuss authorizing tie Sheriff's department to apply for 2002 LLEBG grant. SHERIFF HIERHOLZER: I think y'a11 got the -- all the documentation on it, the amount. This is the normal LLEBG grant that we apply for each year that we share with the City of Kerrville. Kerrville Police Department puts in for a certain amount and we're allowed to put in for a certain amount. We've done it each year for the last three years, and it's the 2002 time. We have to have a committee again and a hearinq on exactly wha~ we're going to use it -_a_~~_ 30 1 2 3 4 5 5 7 B 9 10 11 12 13 19 15 16 17 1'0 19 ~0 G 1 ., G c 23 ~q 25 for in that period. Then we go forward with it once it's done. COMMISSIONER GRIFFIN: The amount that we're going for is $5,000? SHERIFF HIERHOLZER: Is the $5,000. COMMISSIONER GRIFFIN: 570? COMMISSIONER WILLIAMS: And the purpose is to b2 determined by your SHERIFF HIERHOLZER: By the committee. It's normally made up of different people in the community that decide what that gets used for, whether it's radio equipment, whether it's -- you know. COMMISSIONER BALDWIN: What did you use it for last year? SHERIFF' HIERHOLZER: We upgraded some of the radio stuff and some recorders, I believe. COMMISSIONER. BALDWIN: Judge, I move we authorize Kerr County Sheriff to apply for the 2002 LLEBG grant. COMMISSIONER GRIFFIN: Second JUDGE HENCJEY.E: Motion by Commissioner Baldwin, second by Commissioner Griffin, that the Court authorize the Kerr County Sheriff's Office to apply for 2002 LLEBG Grant and authorize the County Judge to sign any necessary application. Any other questions or comments? If 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ~3 24 ZS not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. SHERIFF HIERHOLZER: Thank you. JUDGE HENNEKE: We don't have Judge Elliott in the courtroom. MS. NEMEC: I went and told both offices that you are ahead of schedule, so they should be walking in soon. JUDGE HENNEKE: We're not ahead of schedule; they're behind. MS. HOLMES: Is everyone waiting for me? JUDGE HENNEKE: Yes. Item Number 9, request additional funding in Line Item 427-499, Special Court Reporter, due to the absence on maternity leave of Judge Brown's court reporter, Ke11y Rode. Ms. Holmes? MS. HOLMES: Okay. If you looked at my attachment, I think I included all the information that we will need there. I do have two changes. I have found out that our court reporters now bill at $200 per day rather than the $15U, and also, Kelly has been in the hospital and has been off with bed rest for 10 days now. She's gotten some complications with the baby, and they're going to -- -- - 1 2 3 9 5 6 7 8 a 10 11 12 13 14 15 16 17 18 19 G 'J 21 ~, 23 24 ~5 32 they're waitinq till Friday to see if the baby's lungs are developed enough and they're going to go ahead and take him early, so we're already using a substitute court reporter. JUDGE HENNEKE: So, what's the bottom line? MS. HOLMES: You tell me. We can go ahead and go with what I've suggested here, and if we need more at a later date, we can always come back and request more, or if you feel like we need to add a little to it -- JUDGE HENNEKE: Do you have a source for these funds? MS. HOLMES: No, sir. JUDGE HENNEKE: Where'd the Auditor go? Skipped out on us. Have you talked to Tommy about -- MS. HOLMES: Yes. But there's nothing left in our budget for these funds. COMMISSIONER LETZ: Have we got the Auditor -- I'm just wondering if there's a place -- I'd rather -- I mean, I really don't want to declare an emergency. We need to find the funds somewhere. COMMISSIONER WILLIAMS: That's exactly -- nothing in Professional Services? MS. HOLMES: I'm sorry? COMMISSIONER WILLIAMS: Nothing left in Professional Services anywhere? MS. HOLMES: I don't believe so, no. We t~ . a 33 1 2 3 4 5 h 7 P 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ?q ~5 limit -- we only have a small amou:~t allowed in our budget for this particular line item, because Kelly is seldom ever out. And -- COMMISSIONER LETZ: Is there a -- I know there was some money left in the salary in Precinct 3 for the secretary down there -- J.P. 3, I'm sorry. JUDGE HENNEKE: I Nought we -- COMMISSIONER LETZ: We've used all that? JUDGE HENNEKE: -- took that for the part-time. COMMISSIONER LETZ: I know we used some of it for the part-time; I'm not sure we used all of it. JUDGE HENNEKE: Should be some salary in the County Attorney's office, too. COMMISSIONER GRIFFIN: Has the Auditor taken a look at this request to see if there may be some funds we could identify? COMMISSIONER BALDWIV: That's what we need to do. COMMISSIONER LETZ: Yeah. COMMISSIONER GRIFFIN: That's what I'd recommend. MS. HOLMES: Just table it for right now, then? JUDGE HENNEKE: Why don't we table it till ~, - 39 1 2 3 4 5 6 7 8 Q 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 2S the next meeting, which is July 8t~, and then you'll have a chance to visit with Mr. Tomlinson about identifying perhaps some excess salary funds. MS. HOLMES: Okay. JUDGE HENNEKE: We'11 take care of it, no question about that, but unless we absolutely need to right now, let's see if we can pull together some funds. MS. HOLMES: Okay. Thank you. JUDGE HENNEKE: Iten Number E, request to move the Constable Precinct 1 office downstairs to the old space occupied by the Collections Department. Mr. Elliott -- Judge Elliott. JUDGE ELLIOTT: Thank you for considering this, putting it on the agenda. The request is because of our office growing. And, of course, we really could have used the space where our constable is all along, but due to the fart that Constable McClure has always been there and we worked real well with him, we've always been able to accommodate the space. As our office continues to grow, we feel now is a good opportunity. With the fact that Constable M~~Clure is retiring, this gives an opportunity to make a change without any personalities involved. So, whoever's appointed, they would have their own private office in the basement, and that would give us a little more work space in Precinct 1 J.P. So, that's the purpose of the -.a-'- 1 2 3 9 S h 7 8 10 11 12 13 14 IS 16 li 18 19 2~ Zl 7z ~3 24 ~5 35 request. DODGE HENNEKE: Commissioner Baldwin? COMMISSIONER BALDWI]V: Goofy. What -- I don't see what the big deal is, and -- and a J.P. choosinq where the constable's office is going to be. As soon as Don gets through, I think we need to move the desk out and then we'll let the new constable decide where he's going to be, where he's going to office. Simple as that. We ask the maintenance people to move the desk out, it's over. JUDGE ELLIOTT: Well, we're not -- I guess what I was trying to do is not dust bring a problem to the Commissioners Court. What I was attempting to do is offer a solution as well as a problem. The problem is, we need a little more space to get our job done; we're running out of file space. Wherever -- wherever the Commissioners Court and the new constable decides to office is fine with us. We just need a little more space, and I was just trying to offer a solution. COMMISSIONER BALDWIN: Well, that's fine. Don, when do you leave? MR. McCLURE: I'm going to clean out either Saturday or Sunday. COMMISSIONER BALDWIN: Okay. MR. McCLURE: By the way, that desk belongs to me; I bought it from D.P.S. ZS years ago. ~~ 1 2 3 4 5 5 7 8 9 10 11 12 13 19 15 16 17 18 19 ~0 21 22 23 24 zs 36 (Laughter.) COMMISSIONER GRIFFIN to go. It's definitely going MR.. McCLURE: I'm going to move it to my house. COMMISSIONER BALDWIN: Over the weekend, do you think? MR. McCLURE: COMMISSIONER MR. McCLURE: key -- courthouse keys in t COMMISSIONER COMMISSIONER Yeah. Yeah. BALDWIN: Done. It's over. Sunday for sure. I'll turn the ~ somebody. BALDWIN: Sheriff. LETZ: All right. No action needed. COMMISSIONER BALDWIN: Not from me. COMMISSIONER LETZ: Done deal. JUDGE ELLIOTT: Thank you. DODGE HENNEKE: Okay. All right. Next item is Item Number 8, approve a lateral move in salary for Betty Sevey from County Clerk's office to the Court Coordinator for J.P. 3. COMMISSIONER WILLIAMS: That's Number 7. JUDGE HENNEKE: Is that 7? Okay, let's take up Number 7. Yeah. Ms. O'Dell, who is the -- Kari O'Dell, who's just walking into the courtroom late as we speak, has 1 2 3 9 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 ~S 21 ~~ 23 24 25 37 offered the job as the Court Coordinator for J.P. 3 to Betty Sevey, who's currently working in the Clerk's office, and is requesting that she not take a one-step reduction in her salary as a result of this move. Kati? MS. O'DELL: That about sums it up. Betty comes with experience, and she would be an asset to the office. COMMISSIONER LETZ: My only question is, maybe there's something that's happened that I don't know about, but why are you doing it as opposed to Judge Tench? MS. O'DELL: He gave me full reins. He gave me full reins. COMMISSIONER LETZ: So, when will this be effective? MS. O'DELL: This would be effective today. She starts today. COMMISSIONER LETZ: So she'll be working for Judge Tench? MS. O'DELL: Yes, sir. COMMISSIONER LETZ: And then -- MS. O'DELL: Yeah. And it wouldn't be an increase in the budget. COMMISSIONER WILLIAMS: But it is, however, a departure from what I think the Court's done in the past as far as transfer. You'd usually start them at Step 1. --a- - 38 1 3 9 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ~~ L L 23 24 25 JUDGE HENNEKE: No. Actually, transfer, we usually don't. New hires. I mean, the policy says that everyone starts at Step 1, regardless of whether it's a transfer or new hire, but the policy that the -- the practice of the Court has always been not to penalize someone monetarily -- COMMISSIONER WILLIAMS: Okay. JUDGE HENNEKE: -- for accepting more responsibility. COMMISSIONER WILLIAMS: I got you. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Was that a second? COMMISSIONER WILLIAMS: I seconded. DODGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve the step and grade of 15-2 for Betty Sevey as the court coordinator for J.P. 3. MS. O'DELL: Thank you very much. JUDGE HENNEKE: Any other questions or comments? COMMISSIONER BALDWIN: I have a question of the Treasurer, our personnel officer. Does this require -- just for my own information, does this require a court order? €-_,-__ 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 39 MS. NEMEC: Yes, it does. COMMISSIONER BALDWItQ: Why? Is that -- MS. NEMEC: Because when that position was vacated, it went automatically bact to a 15-1. COMMISSIONER BALDWIN: I see. Very good. Thank you so much. JUDGE HENNEKE: Any other questions or comments? If not, all in favor raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) DODGE HENNEKE: Motion carries. Item Number 8, consider and discuss accepting resumes for the Constable, Precinct Number 1 position. Commissioner Baldwin? COMMISSIONER BALDWIN: Yes, sir. I've had some -- several phone calls, interest in the constable's position, and I've received one resume already, and I thought that we would just try to get the word out that if anyone's interested and meets the requirements -- law enforcement requirements, that we would -- we would accept resumes and start going over them. And, I -- I think that -- I think we'd probably like to have them in here by July the 15th, and then look at them at a future -- future Commissioners Court meeting. That's about it. I just kind of wanted to maybe try to get the word out through the 1 2 3 4 5 F 7 8 9 10 11 12 13 14 15 16 17 18 1 4 20 ~1 22 2S 24 25 40 newspapers that -- that this is kind of moving forward here. Not at a great big hurry, but is moving forward -- COMMISSIONER GRIFFIN: Smartly. Just smartly. COMMISSIONER BALDWIN: Just smart moving. COMMISSIONER LETZ: Actually, we could have found some funds in there, 'cause we're not -- COMMISSIONER BALDWIN: Stay out of those funds. And that's about it. I just kind of wanted to get the word out that -- that -- and, Judge, I have -- every time I think about this, I'm not around a computer, or I'm around you, but you made a comment in here one time not too long ago that -- that you thought that there was a new law. I know that when the last group of constables came in, they had one year to become certified. JUDGE HENNEKE: 270 days after the day they took the oath. COMMISSIONER BALDWIN: To become certified, and seemed like to me there's a new law that says you have to be certified when you come in. JUUGE HENNEKE: 'That's correct. COMMISSIONER BALDWIN: Is that correct? JUUGE HENNEKE: My understanding -- I don't see our County Attorney anywhere, but it's my understanding that the law now is that you have to be a certified police 1 2 3 4 5 6 7 8 y 10 11 12 lj 14 l~ 16 17 18 19 20 ~l 22 ?3 24 25 41 officer on the day that you take of-fice in order to -- to be a -- a constable. COMMISSIONER BALDWIN: That is true. JUDGE HENNEKE: And so that's -- that needs to be part of the word that goes out. COMMISSIONER BALDWIN: Absolutely. COMMISSIONER LETZ: Well, we ought to put that language in the -- put it in whatever notice you're going to put out. COMMISSIONER BALDWIN: This is the notice. COMMISSIONER LETZ: Well, the certificate -- I mean, does it hold the license iri a -- I mean, exactly what the law is, or what you have to be when you take office? COMMISSIONER BALDWIN: TCLEOSE-certified. COMMISSIONER LETZ: TCLEOSE-certified? COMM15510NER BALDWIN: That's what it is. COMMISSIONER LETZ: And my other question is, are you going to come back to us with a recommendation whenever you're ready? CUMMISSlUNER BALDWIDI: Yeah. DODGE HENNEKE: And you want -- COMMISSIONER WILLIAMS: Is there a date certain on this? DODGE HENNEKE: July 15th. -~9-; 92 .~-- 1 3 4 5 E 7 8 9 10 11 12 13 14 15 lb I7 18 19 20 GI 22 23 ~'4 25 COMMISSIONER BALDWIN: July 15th is the date that we'd like to have the resumes back in here, and then -- JUDGE HENNEKE: And you want written -- COMMISSIONER BALDWIN: Written resumes. JUDGE HENNEKE: People who are interested to make an application in writing, to include a resume? COMMISSIONER BALDWIN: Yes, sir. JUDGE HENNEKE: Let's have a motion to accept written applications for the position of our Constable, J.P. 1, through close of business on July 15th. They would be submitted to Commissioner Baldwin or his consideration and further recommendation to the Cour1_. COMMISSIONER GRIFFIPd: So moved. COMMISSIONER BALDWIPS: I'll second that motion. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Baldwin, that the Court accept resumes for the position of Constable, Precinct 1, through the close of business on July 15, Year 202, with such resumes to be submitted directly to Commissioner Baldwin for his review and recommendation to the Court, with the proviso that any applicants must satisfy all legal requirements of the position. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) 43 1 3 4 5 E 7 8 9 10 11 12 13 19 15 ]6 17 18 19 ~0 ~1 2" ~ G 23 ~4 G5 JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 9, consider and discuss authorizing a public hearing regarding the Kerr County Comprehensive Colonia Study and Plan for Tuesday, July 2, Year 2002, at 6:30 p.m., in the Kerr County Commissioners Courtroom. Commissioner Williams? COP~IMISSIONER WILLIAYIS: The purpose of the public hearing, Judge, is to satisfy the requirements of the grant and to make certain that the revisions to the plan as a result of public input in previous hearings is in place. Grantworks will advertise and will conduct the public hearing. I so move. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court authorize a public hearing regarding the Kerr County Comprehensive Colonia Study and Plan for Tuesday, July 2, Year 2002, at 5:30 p.m. in the Kerr County Commissioners Courtroom. Any questions or comments? COMMISSIONER LETZ: Yes. When will the draft of the plan be available to the public? COMMISSIONER WILLIAMS: At the public hearing. In case there's anything else that has to be -- has to be taken care of, they'll have a draft of it, but " - - - 44 1 2 3 4 5 6 7 3 9 10 11 12 13 19 15 16 17 18 19 20 GI ~' 23 24 25 they think it's going to be okay based on the changes that we made. We may get a copy of it in time for the July meeting. COMMISSIONER LETZ: How do we know what we're having -- what the revisions are if we don't have a draft before the public hearing? COMMISSIONER WILLIAMS: Good point. I'll call them, tell them to send it to us. COMMISSIONER LETZ: I think we need at least a week in advance for us and for the public to look at the draft, so it they have comments -- additional comments, they can make them at the public hearing. COMMISSIONER WILLIAPAS: Well, a week in advance would not give us enough t=ime, so we need -- well, we're up against a time frame in terms of the State, I believe. I ran have them e-mail it: down and get it to us today. COMMISSIONER LETZ: Okay. I just think we need to get a copy of the revised plan available to us and to the public. COMMISSIONER WILLIANIS: I'll have them e-mail it down; we'll put it on file in the Clerk's office. COMMISSIONER LETZ: Okay. DODGE HENNEK,E: Any other questions or comments? If not, all in favor, raise your right hand. 45 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 c1 ?2 23 24 25 (The motion carried by unanimous vote.} JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Time for one more before the public hearing. Next item is Item Number 10, consider and discuss determination if property sale requires platting. Commissioner Letz. COMMISSIONER LETZ: This is one that's kind of a strange situation. Mike Lindley contacted me regarding whether they needed platting. I talked to Road and Bridge first, and it's -- the issue is whether a division of property is subject to our -- to platting. And it's basically a state law requirement, not our county requirement. The reason it's come up right now, that they want this determination now, is that a buyer has been found, and the -- the buyer wants this clarified before they make a definite decision during the contract period. We have some backup, but basically we have two tracts of land, 7.65-acre tract and 7.94-acre tract; they're side-by-side. The individual that currently owns their. bought both of them in one document, but they were described as separate tracts at that time. Now he wants to sell one of the tracts, the 7.65-a~~re. I don't think that it requires platting, because I think it's no different than two individuals buying those two tracts and one of them selling it, which would not o J4 46 1 2 3 4 5 F. 7 E~ 9 10 11 12 13 19 15 16 17 18 19 20 21 22 ~3 24 25 require platting. They're two -- they just happen to be two pieces of property that one person owns. There's a separate identity to each property; there's no surveying, nothing going on other than selling the 7.65-acre tract. Franklin was concerned about the date that the transactions took place, but I don't see the relevance of the dates, and he was going back to the Elgin Bank case. It's -- we used to think that was -- you know, view that as important. I think Franklin and Road and Bridge, they don't have a problem with that. My interpretation of it is that it does not require platting. Franklin and I basically were in agreement, I think, that that was okay, but Franklin would rather have the Court make a determination rather than him, because it's something that we've never really -- it's an unusual situation. COMMISSIONER GRIFFI6I: I certainly don't see any problem with it. It's two separate pieces of land that are identified in the -- in the record, and they're just -- the owner's selling it. As long as there's not a further subdivision of the one that's being sold at this time, it shouldn't re a problem. COMMISSIONER LETZ: Right. And that's what I've told Mr. Lindley, who's representing the buyer and the seller, that if they change the boundary at all or they add an~Lher tract anywhere, then it needs platting, but as long 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 ~l 22 ;, 29 25 as they just keep the same metes and bounds description that's currently on the deed, it doesn't require platting. There's no road issues, nothing like that. COMMISSIONER BALDWIN: Jon, let me ask you a question. Are both of them in the same subdivision? COMMISSIONER LETZ: I don't believe either one of them is in -- COMMISSIONER BALDWII9: Either one is in a subdivision? COMMISSIONER LETZ: No. COMMISSIONER. GRIFFISd: Chunk of land. COMMISSIONER BALDWIN: Hmm? COMMISSIONER GRIFFIN: I said it's just a chunk of land. COMMISSIONER BALDWIN: I agree with you. COMMISSIONER LETZ: Okay. I'll make a motion -- I forget how to describe it to make a motion -- that the property submitted -- Truby, do we have an actual legal description of these properties? MS. HARDIN: I don't think so. (Discussion oTf the record.) COMMISSIONER LETZ: I think it's going to be diffi~ul~ to draft a motion without knowing exactly what we're talking about. JUDGE HENNEKE: Well, we could -- yes, Don? 98 1 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 ~0 ~1 72 ~' 3 ~4 ~5 MP.. vOELxEL: I'm Gon Voelkel. I did surveys of those and I have descriptions in my office, if you need nee to yet them. I don't know where Mike is. JUDGE HENNEKE: You did the original survey work o-aheiie~ex they were conveyed? MR. vOELKEL: Right. Do you know where -- you know where the properties are? COMMISSIONER GRIFFIN: Yeah. MR. VOELKEL: We developed the land in a -- you know, where we put the road in, but we didn't have to put a road in to d~ these, so we just chopped them off Cade Loop. And I have descriptions of when they conveyed those back to them. I tali yet them to you this afternoon or later this morning. COMMISSI02SER LE'SZ: I think my preference wouL3 be that we can then identify as an attachment the actual two tracts that -- you know, if he wants to sell one, so there's no confusion, and that way it's clear to the buyer exactly what we're talking about that tract. JUDGE HENNEKE: It's, the 7.65-acre tract that we're talking about right now. COMMISSIONER LETZ: Right. Right. JODGE HENNEKE: I think it would be acceptable to craft a motion which said that the Court determines that that certain 7.55-acre tract described on 1 3 4 5 h 7 8 A 10 11 12 13 19 1~ 16 17 1S 19 20 ?1 22 23 24 25 49 Exhibit A, r_o be provided by the surveyor, does not require platting so long as -- COMMISSIONER LETZ: Okay. I would recommend that -- I wilt make a motion, then, that the Court has determined that sale of the 7.65-acre tract or the 7.99-acre tract, as described on attached Exhibit A, does not require platting in Kerr County Subdivision Rules. COMMISSIONER GRIFFSV: Second. JUDGE HENNEKE: Motion by Commissioner Griffin, second by Commissioner Le-z, that the Court determines that the sale of either the 7.65-acre tract or the 7.99-acre tract described on the Exhibit A, to be provided by Mr. Voelkel and approved by Commissioner Lets, does not require platting under the Kerr County Subdivision Fules aii~1 Regulations. Is that clear enough? Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Uppcsed, same sign. (NO response.) DODGE HENNEKE: Motion carries. Don, you need to get that exhibit to Commissioner Letz and he'll sign off on it, then see that it gets attached to the order. Mk. VOELKEL: Okay. I'll bring it back as soon as I get done here with the public hearing. I'll bring it back. -.4 50 1 3 4 5 6 7 8 9 10 11 12 13 19 15 lh 17 18 1 `~ 20 21 2~ ~3 24 25 DODGE HENNEKE: Ukay. Let's take up our public hearing at this time. At this time, the Kerr County Commissioners Court will recess for the purpose of conducting a public hearing. (The regular Commissioners Court meeting was closed at 10:00 a.m., and a public hearing was held in open court, as follows:) P U B L I C H E A R I N G DODGE HENNEKE: Having recessed, we now open the public hearing considering the revision of the plat for Hidden Hi11s, Precinct 2. Are there any citizens who'd like to address the Court on the revision of plat for Hidden Hills, Precinct 2? Actually, it's the -- consider the preliminary revision of plat for Lot 11 of Hidden Hi11s, Precinct 2. Is there any member oi= the public who would like to address the Court on the issue of the revision of the -- preliminary revision of plat for Lot 11 of Hidden Hi11s, Precinct Z? (No response.) JUDGE HENNEKE: Third time's the charm. Once again, is there any citicen who would like to address the Court on the issue of the preliminary revision of plat for Lot 11 of Hidden Hills located in Precinct 2? Seeing none, the Court will close the public hearing on the preliminary revision of plat for Lot 11, Hidden Hills, Precinct 2, and will reconvene the regular Kerr County Commissioners Court -_a-r_ 1 3 4 5 6 7 ft 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 ~~ 51 special session. (The public hearing was concluded at 10:01 a.m., and the regu:Lar Commissioners Court meeting was reopened.) MR. VOELKEL: We had originally planned on having our final plat ready, but Bandera Electric Co-op, I don't think -- they wanted to inspect; they didn't qet to inspect it or something, so we'll probably wait till the next meeting for our final plat. But Mr. Duncan's here; he's the owner, and we just wanted to show up for the public hearing. And if there's no other need to be here, we'll just get our final plat so that Truby can put it on the next meeting. But we had to -- Bandera Co-op was asking us to wait. They wanted to review what They want to do out there. COMMISSIONER WILLIAMS: That's fine. COMMISSIONER LETZ: Thank you. JUDGE HENNEKE: Gentlemen, we are walking through the agenda. Why don't we take a break a little bit early and re~~onvene promptly at 10:15"? (Recess taken from 10:03 a.m, to 10:15 a.m.) JUDGE HENNEKE: We'll reconvene this regular special session of the Kerr County Commissioner Court. I believe the nett item for consideration is Item Number 11, which is to consider and discuss authorizing a deputy r-_a- - 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 52 constable for Joel Ayala, Constable of Precinct 2, for purposes of carrying Solid Waste Enforcement Officer, Mr. North's, license. I spoke wit. Constable Ayala ba~~k there, and he indicated to me he was willing to accommodate the Court in this. Is that right? MP.. AYALA: That's right. JUDGE HENNEKE: If ~ae don't do something like this, then Mr. North's license will expire, will no longer be valid. COMMISSIONER BALDWIV: I think it's a terrific idea. Second. COMMISSIONER GRIFFIN: Yeah. COMMISSIONER BALDWIV: Second -- or first. I'll -- COMMISSIONER WILLIAI.~iS: I'll make a motion that we authorize a deputy constable for Joel Ayala, Constable, Precinct 2, for the purpose of carrying peace officer Ed North's license. COMMISSIONER GRIFFIN: Second -- or it's already seconded. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court authorize a deputy constable for Joel Ayala, Constable of Precinct 2, for purposes of carrying Solid Waste Enforcement Officer, Mr. Ed North's, peace officer license. -_9-~~ 1 2 i 4 5 5 7 R 9 10 11 12 13 19 15 16 17 18 19 20 L 1 22 23 24 ~5 53 COMMISSIONER LETZ: Just a comment for the record, if I may, Judge. This has no budgetary impact. JUDGE HENNEKE: That's correct. COMMISSIONER WILLIAIyS: It has none. JUDGE HENNEKE: None at all. COMMISSIONER WILLIAMS: Does it, Constable? MR. AYALA: I didn't hear that. COMMISSIONER WILLIAMS: It has no budget impact. MR. AYALA: Not at all. COMMISSIONER WILLIAMS: Thank you. JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: All opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER WILLIAMS: Give me a call, Constable. Please give me a call later. JUDGE HENNEKE: Next item is Item Number 13, consider and discuss adoption of a resolution regarding delineation of Groundwater Management Areas. This is a regional water issue, and one that adversely affects Kerr County. Briefly, the Texas Water Development Board has proposed Groundwater Management Areas. The management areas _a 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ~3 24 25 54 they've proposed for Kerr County would divide Kerr County in two, putting one portion of the county in with Bexar County and the remainder of the county with the western counties, which we do not feel is in the best interests of Kerr County. Comparable resolutions are being considered and hopefully adopted by the City of Kerrville, U.G.R.A., and Headwaters. Jonathan, do you have anything you want to add to that? COMMISSIONER LETZ: Couple of comments, just to kind of try to -- I'm tryinq to figure out how to write this. I need to write a letter from Region J standpoint to the Board also, but it's a confusing situation. I think the best analogy as to what has happened is, the Legislature has mandated the Groundwater Management Areas, and they told the Water Development Board to form them. These do not exist right now. The State is not divided into -- so every county is in a groundwater management area. Water Development Board does the science part; that's why they've been asked to delineate the boundaries, but who's going to use these is T.N.R.C.C., from the regulatory standpoint. And these are really -- the State Legislature, Water Development Board, and T.N.R.C.C. are moving towards a -- kind of a -- I don't know, I guess a hierarchy of groundwater management, or ground controls. This doesn't have any impact at all on r, ~ ~ 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 ly ~ IJ ~1 '2 ?3 29 25 55 Headwaters, other than who -- what umbrella group they fall within. Currently, they -- they're in a Priority Groundwater Management Area, which is a separate entity that will be affected by the Groundwater Management Areas that are being formed right now. But what it -- the boundary boundary, but they came up with a boundary that splits Kerr County in two, but the eastern part of the county would be in a Groundwater Management Area along with San Antonio, Kendall County, all the way down, kind of Guadalupe County and that area. And then the western two-thirds of the Groundwater Management Area, which is the Edwards Trinity area out of -- San Angelo is the big city in that; it's a pretty large area. And from a -- a working standpoint, it makes -- it's very, very difficult, the way the ~~raft plan is -- is presented. Kerr County, first of a11, needs to be in one Groundwater Management Area or the other. I mean, splitting any county is a bad idea, 'cause all of a sudden, you just double the bureaucracy, essentially. From a management standpoint, this is -- comes from both the Region J's feeling and Headwaters' feelings, along with groundwater districts around here; they would much prefer to be in the area of -- Edwards Trinity area, which is further out west. It more closely matches us, you know, I guess economy-wise, ''--~- - 1 4 6 7 8 9 10 11 12 13 19 15 15 I/ 18 1N 20 L1 22 ?3 24 ZS 56 rural areas versus urban areas there near San Antonio. It also -- there's a real likelihood that these boundaries are going to have power -- regulatory power down the road. The only one that's really in existence right now, closest thing to it is Edwards Aquifer Authority. And whenever you get regulatory authority, as there's a possibility down the road, even though it isn't suggested for right now, it will be probably done by population, and that would put San Antonio in total control basically of an area that puts us to the east. So, basically, the same argument we went through when we had Region J established regionally. And firmly -- I firmly believe, and Region J firmly believes, and Headwaters strongly believes that we need to be out of the Edwards Trinity away from San Antonio area so that we have a little more influence and also can do a better job of managing our aquifer rather than have people in the San Antonio area managing the aquifer for us. Hopefully, I didn't -- hopefully, that is clear. COMMISSIONER GRIFFIN: Yeah. COMMISSIONER BALDWIN: I agree with everything you said. JrJDGE HENNEKE: Yes, sir? MR. MnORE: Mr. Letz, I agree with you. DODGE HENNEKE: Can you identify yourself sir? 57 ~ .-.. 1 1 1 4 5 5 7 8 a 10 11 12 13 14 15 16 17 18 ly 20 Zl ~, 23 ~4 ~5 MR. MOORE: Oh, yes, sir. I'm Ed Moore. I live in Turtle Creek. I agree with you. I support your idea that we're not in favor of this. Let me explain to you a little bit why. I've spent most of my years in California, but I'm still a Texan. I've been here off and on many times. I watched what L.A. County has done to the northern part of California. They just raked the water out of there. They took the beautiful country, they took the water and killed the trees. Now, you mentioned something that I want to talk about. Why would San Antonio want out here? They'd control our water. If they put them in there, they get a shot at our water; they get to tell us what to do. And I believe, as you stated, and I hope you gentlemen agree, that we need to control Kerr County's water. COMMISSIONER BALDWIN: Absolutely. MR. MOORE: We don't need to be put in a group in San Antonio, because I'll tell you what will happen. They'll rake it from us and they'll feed their super-huge industries with it, and we'll wonder where the water went, Thank you, gentlemen. JUDGE HENNEKE: Thank you, sir. COMMISSIONER LETZ: I would encourage any citizen to write a letter to the Water Development Board. This says by July 1st; that's the deadline. They need to receive it -- or it needs to be received by July lst, public r~-~q- _ 1 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 1/ 18 1u ~0 21 22 23 24 25 58 input and governmental body entities. You know, this is something that is very much in a draft version. They will listen. But after July 1st, when they shut off or stop receiving comments on that draft, after that it becomes much more difficult to make the change, because you have to go -- the next avenue is to go before the full Water Development Board, and then you have to basically go against the recommendation of staff, and that's a very difficult thing to get done. MS. FROST: Where can I get the address to write to? MS. LAVENDER: It'11 be in tomorrow's paper. COMMISSIONER LETZ: What? MS. LAVENDER: I said it would be in tomorrow's paper. COMMISSIONER LETZ: Will be in the paper. MR. MOORE: Thank you. JUDGE HENNEKE: Any other questions or comments? COMMISSIONER LETZ: I'll make a motion we approve the resolution as presented. COMMISSIONER GRIFFIN: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, requesting that the Court approve the resolution of the Kerr County Commissioners r-_, __ J9 1 3 4 5 6 7 8 9 In 11 12 13 14 IS 16 17 18 15 20 21 22 23 24 25 Court as presented, which concerns the delineation of Groundwater Management Areas by the Texas Water Development Board. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) DODGE HENNEKE: Motion carries. Next item, Item Number 19, consider and discuss County Judge to serve as the Commissioners Court representative on what is called the Kerr County Water Council. Kerr County Water Council, as you see by the letter in the agenda book, is a new entity designed to promote discussion among the players in Kerr County on water issues, the players being U.G.R.A., Headwaters, City of Kerrville, and the Commissioners Court. It was actually out of the first meeting of the Kerr County Water Council that the Groundwater Management Area issue arose, brought to the table by Headwaters Board. Commissioner Letz is a member of teat council, based on his position principally as the president of Region J, but also because of his lonq work in and understanding of water issues. And I believe it would be prudent for the Court to designate the County Judge as the Commissioners Court representative on the Kerr County Water Council. Anybody have any questions or comments? 60 1 3 4 5 5 7 8 9 10 11 12 13 14 15 15 1/ 1R ly ~0 21 2 ?3 29 25 COMMISSIONER WILLIAMS: How frequently will you be meeting, Judge? JUDGE HENNEKE: We intend to meet quarterly and to have general discussion on topics that affect all of us in Kerr County as far as water is concerned. COMMISSIONER WILLIAMS: Meetings for public input? Public participation? JUDGE HENNEKE: The meetings are open to the public, but they're not going to be posted, since none of the entities will have a majority of the governing body. COMMISSIONER WILLIAMS: I understand. So moved. COMMISSIONER GRIFFIN: Second JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Griffin, that the Court appoint the County Judge to serve as the Commissioners Court representative on Kerr County Water Council. COMMISSIONER LETZ: I'll make a couple of comments, if I may. And these are things that I mentioned at the first meeting; that, one, tZat I feel I, in my position as chair of Region J, you know, attend the council. I think it's a good idea to keep everyone talking, but I have been -- and I'm a bit leery of it not becoming a waste of time. As lonq as something is constructive and discussed, I have no problem meeting, but I think most of us 1 2 3 4 5 6 7 ft y 10 11 12 13 14 15 15 17 18 19 20 21 Z2 23 61 qo to so many meetings already that we just don't need to meet to meet. You know, I meet with all of the representatives that go to this council at Region J's meetings, everyone's -- plus a whole lot of others are represented there. So, I don't see -- you know, I'm communicating with the others, but I think maybe some of the other board members are not communicatinq, and I think anytime you can qet dialogue and familiarity with each other, I thin}: things can be improved. So, I have no that Judge-elect Tinley should also attend. And he certainly is welcome to attend as a citizen, but I think he should -- just to have some cohesiveness in the future, 'cause he's -- there'll only be really a September meeting and possibly a December rneetinq this year, and I think it is prudent for the County to bring on the next County Judge now to also attend the meetings. I don't know that we formally have to -- the Court has a need to appoint him. I think he's free to attend anyway, but I would ask that he be added to the list and be invited. JUDGE HENNEKE: That's no problem. 24 kind of 25 to offs .v r CUMM15510NER BALDWIN: My only comment is F, z 1 2 3 4 5 b 7 8 y 10 11 12 13 14 15 lh 17 13 ly 20 21 2~ ~3 24 25 group as a -- an official group. I mean, I think -- it just appears to me -- I'm not opposed to the organization; however, we'll just add it to the long list of organizations. But, you know, it appears to me that it's just -- you guys are going to get together and have a hamburger and talk about water issses. Why you just don't go do that, I -- I don't. know. But -- JUDGE HENNEKE: We11, it -- you know, it's not as formal as it sounds. Commissioner Letz made some good comments. It's the first meeting and we're starting out to meet quarterly, so it's not -- hopefully nct going to be a waste of time. The reason that I felt it was necessary to designate someone is that I think the Court needs to be represented -- represented other than by Commissioner Letz. Commissioner Letz is wearing two hats. If he's not the Commissioners Court representative„ someone needs to have the responsibility of going to the meetings, and since it's the consensus of the group that we don't want these to be considered meetings under the Open Meetings Art, we man only have one representative from the Court, so we need to designate someone who will be the one who will attend the meetings. It's always subject to change, but I think the logical representative is -- at th:_s rime is the County Judge. It's really designating someone, Commissioner Baldwin, so that we don't run afou] of the Open Meetings 1 3 4 5 6 7 8 9 10 11 lz 13 14 15 lh 17 1C 19 20 21 ~^ 2~ 29 25 63 Act. Because if we just leave it _hat we're going to have these Water Council meetings and anybody can go, if three of us show np, we have a problem. COMMISSIONER BALDWIN: I don't think you'll see that. COMMISSIONER WILLIAMS: I might add -- might add, by designating the County Judge, that carries forward into next year as well. It continues to meet. JUDGE HENNEKE: That's right. COMMISSIONER WILLIAMS: Designating the position. JUDGE HENNEKE: That's right. COMMISSIGNER LETZ: I mean, I don't think -- I think Commissioner Baldwin's point is well taken, that it could go on without representation,. but I think it's just a matter of -- any action or any -- really, there's no action that can be taken by the council. If there's anything to ever, you know, be discussed, if it's ever worthy to bring to the Court, the Judge will bring it to the Court, I think, for discussion, and other people that attend will take it to their organizations if there's anything -- you know, to see if there's any action to be taken. It's really more of a way to keep the information flowing. I think it can go on with or without the formal Court's appointinq someone, but I have no problem with appointinq -- making the appointment, E4 1 2 ? 4 5 6 8 9 10 11 12 13 14 15 16 17 1 b' 19 20 21 22 23 ~4 25 either. I mean, it's -- COMMISSIONER GRIFFIN: I think another advantage of having someone designated is that it becomes a point of contact for this somewhat informal organization. Point of contact to say, "Who do you contact if you want to get together for a meeting?" So, it's almost -- COMMISSIONER LETZ: Okay. JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.l JUDGE HENNEKE: Opposed, same sign -- yes, sir? MR. MOORS: Yes, sir. Thank you. JUDGE HENNEKE: Sorry. MR. MOORS: That's all right, no problem. JUDGE HENNEKE: Next item is Item Number 15, consider and discuss approval -- disapproval of the A.D.A. inspection of the Courthouse Anner, second floor. Mr. Longnecker? Good morning, sir. COMMISSIONER BALDWIN: Judge, while he's on his way up here, this is your agenda item here. Did you put the word "disapproval" on there? JUDGE HENNEKE: Yes, I did. COMMISSIONER BALDWIDI: Okay, good. Good. 't'hank you. r~ ~ - - h5 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 ,~ 23 ~q 25 MR. LONGNECKER: I'm Keith Longnerker. DODGE HENNEKE: Keith? MR. LONGNECKER: Do you all have copies of this, Ed Beasley's letter, inspection report? COMMISSIONER WILLIAIhS: Yes. MR. LONGNECKER: I think, for the most part, the items in violation, many of those have been taken care of already. Parking and passenger signage, the signs must be EO inches high. Curb ramps, and the sinks in the Jury Rooms 1 and 2, which are 36 inches high, and they should have been 34 inches. This is a T.A.S., Texas Accessibility Standards, where this is the only one that is of any consequence as far as cost of correcting, makes a difference, and that is that it's 36 and it should have been 34 in those two sink heights. All sinks are supposed to be no higher than 34 inches. That's the maximum height, And I believe that's it. I want to introduce Mr. Ed Beasley, who wrote this letter. He is the specialist for Texas Department of Licensing and Regulation, and he does the inspections, both in plan review for new construction, as well as final review on new construction as it's completed. So, Ed, can you come up here a minute and explain to them? And he'll answer your questions. MR.. BEASLEY: Good morning. My name is Ed Beasley. I'm the Registered Accessibility Specialist listed 66 1 3 4 5 E 7 8 5 10 11 12 13 14 15 16 l~ 18 19 20 21 22 23 24 ,~ ~~ through T.D.L.R. to make your inspection tour. Everyone has read the letter, I'm sure. Does anybody have any questions concerning any of the write-ups? COMMISSIONER LETZ: What happens if we don't meet the requirements -- or the inspection, if we're disapproved on an item? What's the recourse? MP.. BEASLEY: Basically, what happens is -- I believe I sent a response form along with my letter -- that one of the boxes needs to be checked and returned to me within 90 days of the -- of the inspection. If the top bor, is checked, it says everything has been fixed. The file is closed, everything is -- is approved. You will receive a second letter stating that everything is approved based on your response. If I don't get a response at all, or if you just decide not to fix them, after the 90 days I have to forward the file back to the Texas Department of Licensing and Regulation. They send it over to their Enforcement Department. I have no idea how the State handles it from that point on, what they do with it_ and how they approach it. I have no idea. They may contact you again and give you another 90 days to fix it again. I have no idea. I have to turn it ba~~k over to the St-ate at that point. COMMISSIONER LETZ: Keith -- or either Keith or Glenn r_r Judge or somebody, is the plan to fir, the sink height? Axe we going to go in there and tear out that sink -_~ 67 1 3 4 5 E 7 8 9 10 11 1~ 13 14 15 16 17 18 ly ~0 zl ~, G3 ~4 25 and lower it 2 inches, or not? MR. LnNGNECKER: We11, that's the major thing that would be a cost factor to the County to change it. Am I right, Glenn? MR. HOLEKAMP: Yes, sir. MR. LONGNECKER: So that's the only one. The rest of them, I'm sure Glenn has taken care of some of those, or all of them. I'm not sure yet. We haven't gone through them to see if they're all finished; we wanted to do this first and then get the Court's idea of what we should do to carry on with the sinks themselves. COMMISSIONER LETZ: What's the cost estimate to fix the sink? MP.. LONGNECKEP.: I have no cost estimate on it right now. MR. HOLEKAMP: I think there's -- Glenn Holekamp. I think there's a couple of options there that we could probably look at instead of lowering the sinks. There's a possibility we could raise up the floor that 2 inches somewhere or another, but -- which would address it also. So, I would really like to look at a comparison, if the Court would allow me to do that before we proceed with it. JOGGE HENNEKE: Mr. Beasley, is that an acceptable fir,, as far as you know? To raise the floor, as - ~-~ i 3 4 5 5 S 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 ~~ E~ opposed to -- MR. BEASLEY: You c,sn. It just depends on how the transiticn between the higher floor and the lower floor is. JUDGE HENNEKE: A slope and -- MR. BEASLEY: Right. It just depends on how you make that transition, if it will be acceptable. There -- that is a possible fix, yes. And if you need more time than the yU days, I believe one of the boxes on that response form was to request an extension. COMMISSIONER LETZ: I would -- personally, I think everything that's going to be -- you know, if they can be fixed relatively easy, you know, let's get them fixed and signed off. And on that one, I'd check the box that says we're nor going to fix it. I mean, I just -- it doesn't make sense to me to spend a whole lot of money for a 2-inch change. I don't see how that is going to affect anyone with any disability, personally. I mean, if you have a -- a short person in a wheelchair versus a tall person, you can have over a 2-inch differential there. So, to me, I just don't see the need there. But -- and also, I think it's federal government getting in our business too much. COMMISSIONER W1LLIAMS: Well, there's a box for pursuing a variance. Why couldn't we pursue a variance? COMMISSIONER LETZ: We11, variance is okay. r, ' ~I - - ~^-~ 3 4 5 ti 7 6 G 10 11 12 1 i 14 15 16 17 i8 19 ~J ~l ~~ ?3 24 25 59 I'll go with that one. JUDGE HENNEKE: Keith, were the plans and specs wrong? MR. LONGNECREP.: Well, I would have to say yes, on 36 inches. It should have been 34. So, i*_ wasn't caught at the time, and I'm not sure exactly where or when that transpired, but it's just something that the architect didn't put on the plans. He put it on as 36, which is the standard heighth for most all cabinets and counters. Has been for years. And T.A.S. derided they would have it at 34, 'cause they -- so it's -- it's in violation. And to go back through the history of all the plans and exactly how it got that way er not, you'd have to talk to the architect, Mike Walker, to see why he chose to use the 39. I think simply because of the standard, 34 inches was all -- or 35 inches has always been standard height for that type of counter and sinks and so forth in everybody's house. It's normal that all kitchen sinks are put in at 35 inches. COMMISSIONER WILLIAMS: I was going to ask a rhetorical question, "What would they do, cut off our heads if we don't do it't" 13ut I'd rather ask the County Attorney what he thinks wculd be the net result of noncompliance. MR. MU'1'LEY: Well, it might even cost you more money than to fix the sink, ycu know. That's what you started -- and I -- I suppose them is some reason fcr -_a- 1 3 4 5 h 7 8 9 10 11 12 13 14 15 15 17 18 19 2D L 1 ~3 24 ~o saying that 34 is the proper heighth fnr a disabled person; I'm sure they didn't just pick that out of the air. If it is possible to seek a variance, you know, that might be the most cost-efficient thing, it would seem to me. But I -- you know, what could happen is I think precisely what this gentleman has said, is that the enforcement body or the enforcement powers in the -- in the State may, you know, well come after us and make us do it anyway. How many sinks are we tat}:ing about? Is it just one? MR. LONGNECKER.: Two. MR. MOTLEY: Two. MR. LONGNECKER: Both jury rooms. Jury Rooms 1 and ~. MR.. MOTLEY: And Glann said, you know, there might be d way to raise that up with some sort of a smooth transition. And, of course, it would have to be a large enough platform for somebody to get up there in a wheelchair to be able to turn around and get off safely. It doesn't -- you know, 1 hear what Commissioner Lets is saying about the government getting into our business, so to speak, but -- I don't know. I guess we do come under the -- we are covered by the Americans with Disabilities Act. COMMISSIONER GRIFFIN: That's right. If I may just interject here, A.D.A. is a -- is a strong -- Mk. LONGNECKER: Would you explain to him the 71 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 zc 21 2L 23 24 ~5 difference between T.A.S. and A.D.A.? MR. BEASLEY: Yeah. Technically, what we're dealing with is Texas Accessibility, Article 9102 of the Texas Civil Statutes. It really doesn't -- it really isn't A.D.A. A.li.A. is the federal guidelines. COMMISSIONER GRIFFIN: Okay I use "A.D.A." in a generic sense. COMMISSIONER LETZ: Right. COMMISSIONER GRIFFII4: There is a very strong lobby. It is probably something we're going to have to comp]y with, whether we want to or not. I would highly recommend that we have Glenn make an estimate of what it would cost to -- for fixes for var-_ous alternatives. That's -- let's bring that back. Whether we got 90 days from May Ltie 8th, or -- and we can get more time if we need it. Let's bring that back, look at_ it. If it's something that we ~_ati handle, fine. if it's too big a cost, we can ask for enough time to roll it over into the next year as a budget item, even if we have to do that, and let's move on, because I don't think we're going to get out of the compliance business, whether we want to cr not. And I don`t like it any better than anybody else does, but that's life and that's the wdy it is. COMMISSIONER BALDWIN: I *_hink Larry is c.;actly right. I d~~ii't think you're goin~x to be able to -.a o~ ~z 1 3 4 J 6 8 Q 10 it 12 13 14 15 1E 1~ 18 l~ LO 21 23 29 ?5 bend federal government on the issce at all. However, the taxpayers of this county paid an architect good money to draw -- to do it right, and that failed to happen. And we have -- the taxpayers of this county hired an overseer to oversee and see that the project's done right, and that has failed also. So, seems like to me that_ those two gentlemen need to get together and pay for this thing. COMMISSIONER GRIFFIN: We11, at least we reed to -- we need to know what kind of cost we're locking at in the first place, and that we can't do without some time to evaluate and the r, sit back and takes a 1cck. Then. we can consider asking for a variance. If we think the cost is unreasonable, the r. we can always go that route if we want to. But I don't think we can decide today what we want to do, 'cause we don't know how bad the problem is. JUDGE HENNEKE: Glenn, do you think you could have a cost estimate by July the 8th, which is our next meeting? MR. HOLEKAMP: Yes, sir. JUDGE HENNEKE: Why don't 7 suggest that we table this and bring it back. on Jcly the ftth meeting'? ses, sir? MR. MOORE: Buster said just what 1 wanted to S ay' . DODGE HENNEKE: You need to identify t - 7j 1 9 5 h 8 G 10 11 1~ 13 i5 ,~ l~ 1F i~ 18 lu ~0 21 ~~ L~ ~9 'S yourself. MR. MOORE: Oh, sorry. Ed Moore, thank you. Busier said basically what I want to say. Architect should be bonded. The person inspecting that thinq should be bonded. If there's a fault that wasn't caught, there's bondings that take care of these things. I recommend that this be looked into by the attorney to see if there's any money to be taken back from these people that made the error in the first place. JUDGE HENNEKE: We11, unfortunately, the architect who did the work on the annex project was net required -- MR. MOORE: Didn't bond? JUDGE HENNEKE: -- to bond and did not have E & 0 coverage. And the individual we hired to act as the Court's overseer was hired to make sure that the project was built. in accordance with the plans and specifications. MR. MOORE: As written? JrrDGE HENNEKE: Which were already in effect at the rime tha* he was hired. Sc -- MR.. MOORE: Maybe r_e:ct time we spend that kind of money, we get a bonded person. JUDGE HENNEKE: Well -- MR. MOORE: Been here before. JUDGE HENNEKE: Been here, done that. Yes, -_ a 79 1 3 4 s b 8 9 1C 11 'L? 13 14 15 15 17 18 19 ,~ 21 ,` 23 ?v 25 sir. MR. MOORS: Thank you. Yes, sir. JUDGE HENNEKE: Well, unless there's any objection from the Court, we'll table this one and bring it back July the 8th. Okay. Thank you, Mr. Beasley. We appreciate your report and your corning today. And, just for the record, the reason that we put this on the agenda was so that the citizens of Kerr County, Commissioner Baldwin, would know what -- what their -- the dollars that they contribute to the State of Texas go to. Item Number 15 is to consider and discuss hiring outside counsel to collect outstanding judgments nisi. Before we start, Mr. Motley, do you have anything to offer on this? MR. MOTLEY: Well, i didn't put it on the agenda, so I'm -- I guess Z'm here to listen. I do have some -- some authority on that matter. DODGE HENNEKE: Well, when we talked last time, I asked you for any authority you have, so if you have it, let's hear it. MR. MOTLEY: Well, I have '2 cases here dating back from 1857 that says the settled law is that bond forfeiture cases are criminal in nature. And, as such, even though they will -- even though after the judgment nisi is taken, the statute says the Rules of Civil Procedure apply, that does not change the character of the case to criminal a- _ ~s 1 3 4 J 5 7 0 9 10 1~ 1 ~' 13 14 1, 15 i7 18 la ^n ~l 23 ^4 25 (sic). It just -- it just prescribed the manner of tria'_. So, these are criminal matters, and in this particular area, I'm the representative of the State. The judgment nisis and judgments following -- related to bonds are strir_t1y my duty and up to me to handle. JUDGE HENNEKE: So, it's your position that the collection of these judgments, which, according to the memo from Ms. Pieper, was $160,2P6.?8, that are judgments that have been taken which are outstanding and which are secured by collateral posted to Kerr County, is exclusively your responsibility? MR. MOTLEY: I would say that the matter of bail bonds, judgment nisis, fall in my area of responsibility. And I will also say, I think those fiqures are incorrect. I think that the assertion. that they're all judgments and all secured by property is also perhaps incorrect. Those cases really should be reviewed on a case-by-case basis. I know -- I think I've expressed to you before that before our office began taking action on bail bonds, there was, tc my knowledge, never a bail bond forfeited in this county, and we initiated that some years back. We lost some staff and had to kind of back off on it. We began again, and it is a very labor--intensive thing. It requires riore staff, really, than we probably have to devote to it, but we are trying the best we can. Some of these -d 9-r,_ 76 i 3 4 5 6 7 ft 9 1 it 11 12 13 14 15 16 17 18 19 IG ~_ 23 ,4 2 r, cases are such -- for example, one of them that's on the list, a young man is supposed to be in court for theft and for fleeing a police officer, and he's in San An*_onio receiving dialysis three or four times a week awaiting a kidney transplant. So, we know where he is, and we're not going to -- we're not going to go after his bond. I mean, that's gust not -- that's just not something I'm going ro do for a guy who's over there awaiting a kidney transplant. So, these cases need to be gone through -- a huge number of the gases are traffic ticket appeals. They're nor, you kncw, DWI's or something like that. Sn the $162,OOD, I think, is an inaccurate amount. And -- DODGE HENNEKE: I'm contused about your statement about traffic appeals. Do you mean they've been appealed from Ju~.ge Brown's court to somewhere else? Or -- I mean, the fact of the matter is, these are people -- just sc everybody understands, these are people who were arrested, and they posted a bond in which the bail bond company put up some money saying they will appear for their hearing, and they failed to appear. And there's a judgment against the bail bond for the amount of the bail bond. Bail bonding companies post collateral in order to write bail bones -- MR.. MOTLEY: And I -- JUDGE HENNEKE: -- in the county, so these ,- v-, ~~ 1 9 S 6 0 ,y it it i2 i3 14 15 15 ,~~ ,_R l q "il ~, 22 23 24 ,~ judgments are secured by real property, certificates of leposir, other collateral which is acceptable under the statutes. So, regardless of the amount, there's somewhere in the magnitude of $150,000 in judgments secured by collateral that have been -- that are over a year old. And there may he some explanations for some of them. MR. MOTLEY: Let me e::plain again tc the court. I don't feel I owe the Cow~t an explanation on this. This is my -- DODGE HENNERE: I didn't ask for an explanation. MR. MOTLEY: I understand, and I don't know why we continue to discuss it, because this is not a matter to be discussed in. the Commissioners Court. I'm happy to discuss it, hat we have pursued these cases as best we are able. As I said, there was no bend collected before we started. And 15 ,000 is not an accurate figure. And it's just simp]y going to have to take some time to go through each and every one of these cases t deride what r_n,1rse of action should be taken. I think there's some rases in which a judgment nisi was improvidently taken. So 1 think, maybe -- DODGE HENNEKE: So, your -- your office improvidently took scme judgments agains*_ these bail bonds? MR. MOTLEY: You knew, you can lust say any -~v-;_ Ia 1 3 4 h 7 8 9 10 11 12 13 14 15 iF 17 Its 1y 20 21 22 2_', _^4 s little thing you want to say there, Judge. I mean, I know this is -- I feel this is really, you know, out of order to be sitting here. You're basically questioning the way that I'm. choosing to handle these cases. JUDGE HENNEk;E: If i.t's exclusively your responsibility, then you're right, the Court has -- has no jurisdiction. This matter was brought to me by Judge Brown, whn was concerned over the fact -- MR. MOTLEY: And we've explained this to Judge Brown. JUDGE HENNEKE: -- well, that there were no actions being taken on these outstanding judgments. I got the numbers from the County Clerk, asked you for what plans you had Lot collecting these, and oasically your response was, "I don't think you have any abilir_y to interfere in this." And I asked -- MR. MOTLEY: I don't believe that's what I ever said. DODGE HENNEKE: 1 asked you for some authority as to whether it was a civil or a criminal responsibility. MR.. MOTLEY: And I spent really -- JUDGE HENNEk.E: If it's a civil responsibiL?ty, then the Court hae oversight. If it's a criminal responsib~lii_y, then you're correct, Lhe C~~urt has 1 3 4 5 6 7 9 10 11 12 13 14 15 lF l~ 1 t1 19 1G ~, 22 O~ 24 25 79 no oversight. MR. MOTLEY: I spent several hours, really precious time and resources, in researching this and pulling oct these ~3 cases, so I spent several hours looking up something that I've already said that was really our business to begin. with. I don't think I ever told anybody in any rude way that it was none oi_ their business. I believe I told you I'd be happy to discuss it. I -- DODGE HENNEKE: You never told me ir. a rude way. Gdhen we last talked, which was about twr. weeks agc, you said that you weren't certain whether it was a civil matter to collect the judgments or a criminal matter. And therein lies the distinction. MR. MOTLEY: What I said -- DODGE HENNEKE: You've been offered the -- the opportunity by this Court to do the Court's sivii work. MP.. MOTLEY: Right. What 2 believe I said was that -- ~TrJDGE HENNEKE: Y~~u have a constitutional duty to do the criminal work, and the Court does not have any -- anything to say oti-er how d:> you the criminal work. And I asked you at that time if you had some authori*_y for whether it was criminal or civil, to give it Lc nie. And if you -- if it was criminal, then I wouldn't put it on the agenda. We11, I never heard from you, so I put on it the ~' a `! 1 G 3 4 5 b 9 10 11 12 13 14 15 lti 1% 18 19 2 ~,~ 21 ~~ ~3 '4 ~~ agenda. MR. MOTLEY: I think it was about -- you know, really, to be honest with you, it takes time to get the au±hority together, to read it and to disseminate it, and that's not just something that just automatically falls out of the computer or something like that.. So, it takes time to do this. We have been otherwise occupied with other matters in the office, anal to have to stop ar.d do this tc prove to the Court something -- what I believe I told the Court was I believe it would be a civil matter. And you said, well, is it a civil matter a:Eter the judgment nisi? And I said I believe that's what the cases hold. Ard so you wanted some authority. And I probably didn't get you the authority as quickly as you would gave liked it, but I do have it here in my lap if you would like me to quote from -- as I sa,~, it goes back. -- actually, I have a rase here from the Supreme Court of the Republic of 'Pe~:as in i84'. These cases -- this is very well settled law. And I -- I question why the Court. could not -- it you picY.ed up any single book relating to bail bonds, you would have seen The same matters I'm running into. This is black letter law; it's been settled for 13U years in this state. JUDGE HENNEKE: That's nor my job. And i~~ -- it was r.ot presented to me as if it was exclusively your jurisdiction, which is why I asker] you about it. Tt~e issue 1 I ..•, 1 G 3 4 5 h 7 S 9 10 li 1~ 1~ 14 15 16 l~ la i9 20 L1 ?3 ~4 ?~ sl is, the Auditor has identified for this Court that we may have some $'OU,000 shortfall in revenue based on the inability of the fail to house out-of-county prisoners. Now, the County Cler}c brought to my~ attention, as a result of the initia*_ive by Judge Brown, that there's $i50,GUG in judgments sitting out there that are secured by collateral, and I thought it was my responsibility to try ro find nut a way to collect the $160,000. COMMISSIONER LETZ: It's -- the County A~-orner's saying this is his deal only. DODGE hENNEKE: That_'s right. COMMISSIONER LETZ: Move on. JUDGE HENNEKE: Okav. COMMISSIONER GRIFFIN: 'seah. JUDGE HENNEKE: Next item is Item Number 17, consider and discuss recent amendments to Road-Naming and Addressing Guidelines, appointment of Addressing Coordinator for Kerr County, and finalize some proce-cures for address notifications. Commissioner Baldwin. COMMISSIONER BALDWIPS: Yes. I'm ust going to immediately turn it over to the 911 crowd that are aL here. Where's T. Sandlin? MR. BALLARD: He'11 be here in a second. He just stepped out. ~,~uMMISSIONER LETZ: He left. __~ 1 3 9 5 r 9 10 11 l~ i3 I4 1~ 15 17 18 I9 2 ~J 21 ,~ } 24 ZS ~~ COMMISSIONER BALCWIIV: I don't know iY I agree with y'a11 nn this conversation that just happened here. I look at it as -- as funds that the County's due, and I don'*_ care whose authority is where. Let's get the Bang money here. JUDGE HENNEKE: Well, that -- that was my position. If it was a civil mattes -- if collection of the money -- there's no quibble that taking the judgment is a criminal matter. There's absolutely no question about that. If collecting the judgment once it's taken is a ~_ivil matter, then we have, at Mr. Motle~,~'s request, extended him the civil work of the County, and we have before had to hire outside attorneys when his office was unable to do the civil work. So, my point was, if it's a civil matter, then we have the ability to hire an outside attorney to collect the money. He tells me, and I'm going ro trust his judgment, tha*_ we have r_o -- it's not a civil matter. Collection. of the money is a criminal matter, and it's exclusively his job. M,R. MOTLEY: I have -- JUDGE HENNEKE: Once that happens, then -- MF. MOTLEY: I have an A. ,. opinion here on this issue, i_` you'd like to have reference to that. COMMISSIONER BALCWIN: So, Mr. Sandlin is bark. es ,^-~ 1 3 4 ~~ 6 a 9 10 11 1 ~' l~ Iq 15 ;h 17 18 i9 2 it ~, 23 ~4 ?5 JC!DGE HENNEKE: T.? MR. SANDLIN: Yes, sir. JUDGE HENNEKE: You're up, bud. MR. SANDLIN: Good morning, still. I think Mr. Paldwin had this put on the agenda? JrJDGE HEPINEKE: Yes. COMMISSIONER BALDWII9: I did, and I ;ust introduced you. Go. MR. SANDLIN: Go, okay. Did you get the packet out to them that -- COMMISSIOCv'ER BAI~DWItd: Yes. MR. SANDLIN: Okay. Brought before you are -- Mr. Baldwin did some recent. changes to the P.oad-Naming and Addressing Guidelines. One of the important ones is definition of the address coordinator, and the Board changed that to be an employee or official. We kind of clarified that that was probably not a good definition that we started with. That that be an employee or official of a county or rrrunicipalit}'; in other words, the people who could do the addressing. Number 605, we inserted "address ~oordinaror shall approve..." h08 was changed to handle pre-addressed areas, and specifically the form that we would like -- or that we suggest to use for address assignmeras by cities or County personnel. I'm sorry. COMMISSIONER LETZ: Question. Question I 89 1 3 4 6 ~3 y 10 11 1. I3 14 15 lh 17 18 19 20 21 -, , ~3 24 ~'S :lave is -- MR. SANDLIN: I was looking down, sorry. COMMISSIONER LETZ: Question I have is, how -- and I -- I didn't realize this until I went through the -- y'a11 changed the definitions -- or changed a definition. MR. SANDLIN: Mm-hmm. COMMISSIONER LETZ: The Court -- I read our rules. The Court adopts the guidelines. MR.. SANDLIN: Yes, sir. COMMISSIONER. LETZ: But you all have authority to change the guidelines. I don't see -- I mean, to me, it doesn't make any sense --- why do we adopt it? Why do we do anything with them? I mean, you -- currently, 911 is using guidelines that this court hasn't adcpted, but you ask us ro adopt old guidelines. And -- and I wasn't aware of this earlier, but it makes no sense to me. Eithe° we approve the guidelines or y'all do the guidelines, but it doesn't ma~:e sense for us to approve guidelines that y'all aren't using. MR. SANDLIN: Well, up to this point, we've been using these guidelines. ~UMMISSIONEP. LETZ: I know, but -- anyway, I ~L:St -- ~COMMISSIONIIR GRIFFIDI: The question, I think, ~:- a-i . r15 1 3 4 5 ti 7 F 9 1 ~i 11 12 1~~ 14 iS 16 17 18 19 2n, ~l 22 ~~ 24 ~5 maybe is -- is in the process today askir_g for the Court's blessing on these changes to the guidelines. MR. SANDLIN: Yes. CGMMISSIONER GP.IFFIIV: If that's the case, then I think the question is answered. If it's not, then I have the same one. COMMISSIONER LETZ: Okay. COMMISSIONER GRIFFIN: So this would be to -- COMMISSIONER LETZ: Amend our guidelines -- or amend the guidelines. MR. SANDLIN: Yes. COMMISSIONER LETZ: Gkay. I was just confused. MR. SANDLIN: I probably used some bad verbiage there. I'm sorry. COMMISSIONER. LETZ: All right. MR. SANDLIN: And, -ike I say, basically it was just to -hange up, insert a couple of words, approved tnr the address coordinator, and we added a section in there, hn9, so that it was clear. This probably should have been in the tirst sections -- I mean, should have been in there, and we just didn't get it in there, and that's 5n9. That discusses what we call pre-ad~_iressing. Like, some new subdivision plat comes nut, they bring it to us, cae address it. We don't have to go *hrough a bunch of rigmarole to get 4-J 1 2 3 9 5 n 7 8 9 10 11 ~~ l~ 19 15 16 ,~ 1R 19 h7 1 2~ 24 ZS 86 that done. But those are the amendments I will present to y'a11 for approval. An.d, Mr. Baldwin, we did dust Number 2? COMMISSIONER BALDWIV: That's what we had -- that's what we had talked about, bat gn over both of them. These other guys weren't in our meeting. MR. SANDLIN: Basically, ir, your packets, you have a -- one of my little charts that shows a process flow. COMMMISSIONER GRIFFIDI: Question. These are part of the guideline changes? MR. SANDLIN: No. 'Phis is -- no. That -- COMMISSIONER GRIFFIN: I think we -- if we may, -- MR. SANDLIN: Yes, :;ir. COMMISSIONER GRIFFIN: -- let's address these changes, and I think we either approve or disapprove them. first. ~70DGE HENNEKE: What -- what is the substance of the change? We've now redefined the address coordina•~or. How is that different than the old guidelines, and really, truly, what does it mean? COMMISSIONER LETZ: Yeah. I think -- I mean, I know the answer to a lot of that, 'cause I was at the meeting when this was unveiled with Commissioner Ba~lwir., but I thick. the address coordinator is very important, because 911 is about to ask, I think, and I agree, that the -_9 ~~ 3 4 5 E g 9 10 11 12 13 14 15 iE 17 18 i9 2~ L1 ,- ~~ 24 ~J Court or someone else is goinq to take over a lot of the work that they were doing originally, or we're kind cf redefining -- reshuffling it, and the definition of address cocrdinator becomes real important in that. And I don't agree with the definition that you all have adopted. It doesn't -- I don't understand how that can happen. Before we go to the sheet -- and the reason is that the -- where we're goinq, I think, today is that the County is gcir.g to take over, basically, as I understand it, all of -- or basically distributing the informa`ion to notify the public, whether it's through the Post Office or however it's done, nor ifyir.l the public that a 911 address has been established for a piece of property. And now we're taking over that chunk of the puzzle. And the -- my recommendation. was that the court coordinator, Thea Sovil, take that responsibility. But the problem I have, when I read the definition, is that "an employee or official of the county or municipality authorized ar,d delegated to approve, assign, and ro reassign addresses," that wasn't part oY the discussion. That address assignment needs to stay at, 911. I think we need to Have -- I thir_k we need -- MR. SANDLIN: Well, nothing changed on here. This was exactly as we discussed it in that meeting that day. CGMMISSIONER LETZ: Right. 1 2 3 4 5 5 7 9 r~ 10 11 12 13 14 15 15 17 1S 19 20 21 ~~ ~3 24 ~5 88 MR. SANDLIN: But if you'll go on down, it talks about pre-addressing, and basically what -- iii that new section, 509, it says that we'll continue doing what we're doing, and then let's say we are working the Willy G7onka Sub-livision. Wrren we fii:ish our as much as of that as we .-an and we feel complete with it, with all the various mapping we have *_o do, then we'll bring that to the coordinator, whomever y'a11 designate. COMMISSIONER LETZ: Fight, MR. SANDLIN: For delivery of the notifications. MR. BALLARD: Maybe I can help -- I'm sorry. ~`',n ahead, T. Go ahead. MR. SANDLIN: Go ahead. MR. BALLARD: The intent, I believe, on the first statement is to describe the actual authority to make it happen, the notification. You guys are the official authority. The technical support you receive from 911 will stay Lk:e same. COMMISSIONER LETZ: We11 -- MR. SANDLIN: And at, some point in time, once we get through the initial thrust and get all this done, at some p~i~it someone will come in, and what I'm looking forward to is having all of our little map address books or having it in elecLxonic format or :something like tha`, and R9 1 2 4 5 6 7 S 9 10 11 12 13 14 15 16 1~ 18 19 ~r 21 L c ~3 ~q 25 someon? moves into Falling Water Subdivision, Lot 103, and they call down here and say, "What's my address?" It's already down there. "You're blab-de-blab number and street," ar,l it's already an updated deal in that part. COMMISSIONER LETZ: How ,do we do that? How do we -- see, that's where I'm missing the point, as to how we're going to be able to assign a~ address. I don't know how we're -- that information and data is at 911. I don't see where we're going to ever get that information. MR. SANDLIN: Well, we're just trying to clarify part of it on legality. Thr authority to assign the addresses and road names -- excuse me, to name roads is vested in y'all in the Transportation Code. COMMISSIONER LETZ: Right. MR. SANDLIN: Sc, what we're saying is we'll do the background work, like we're doing, but the ~~erson who otticially assigns the numbers needs to be somebody with -- under y'all's jurisdir_tion. rOMMISgIONER LETZ: So, you're saying -- what you're -- sn your new definition, when you say "assign," you're meaning mail the piece of paper that tells the people officially? MF. SANDLIN: And eventually, farther down the road, when all these are -gone as best they can, we'll have, you knew, a subdivision book that you can look at, and - .= a 90 i 1 9 5 ti 7 8 9 1 ~~ 11 I2 1i 14 15 16 17 18 19 ~n ~' 1 ,~ ?3 24 ZJ if scmeor.e just bought Lot 13 in the Letz Subdivision, instead of having ro qo through this GEA, all that stuff, it cught to be done. The county coordinator can look and say, "Lot 13 has been assigned the address of so-anal-so," ar.d save the people a lot of steps. I realize we're not there yet, bnit that's eventually where we're going, hopefully very soon. But, basically -- and then again, the -- ',_GMMISSIONER. GRIFFIN: So, let me -- M_°.. SANDLIN: Yes, sir. COMMISSIONER GRIFFIN: Let me clarify. So, as I understand this, the address coordinator for the county is not someone who digs in and determines this address. That has been done. But this perscn is a -- this person is taking the official step of notifying the person. COMMISSIONER WILLIAMS: That's what's confusing about *_hat definition. COMMISSIONER LETZ: Yeah. I'd rather have it -- COMMISSIONER GRIFFIN: I don't think there's any other way to say it, because we are responsible -- the County is responsible, and I don't know of a better way to say it. JUDGE HENNEKE: The County is responsible, but the coordinator is not responsible. COMMISSIONER GRIFFIN: P.ight. -_5-~~_ 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1R 19 20 ~1 22 ~3 24 2 S 91 JUDGE HENNEKE: And maybe the definition of the coordinator should be the individual who notifies property owner of assigned numbers for all properties and buildings. COMMISSIONER GRIFFIN: On behalf of Kerr County. JUDGE HENNEKE: After they've been approved by the Commissioners Court. MR. SANDLIN: Can I look at the book there? That may clarify -- COMMISSIONER GRIFFIN: I agree with Fred's statement that, really, what this address coordinator does is notifies on behalf of Kerr Couni_y. COMMISSIONER BALDWIN: Yeah. COMMISSIONER GRIFFItd: And that's all that person is doing. Now, how that person gets the information is a separate issue entirely, and t:hat's essentially no change from the way it's being done right now. But this person notifies on behalf of Kerr County. Can we change -- would it be a problem in changing ghat wording to do that? To say it just that way, words to ghat effect? I think we can move on with the debate. MR. BALLARD: We all believe in the -- believe and understand the intent. COMM155IONER LETZ: Right. 92 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 1S 19 20 21 22 23 24 25 MR. BALLARD: Let's put some words together that makes everybody happy. JUDGE HENNEKE: I think we all -- I think we all accept the fact that you all a.re the technical support, and the Court has the legal obliga1_ion to approve road names and to assign numbers. The problem that I'm having is, if you -- if you define the address coordinator as the person who assigns -- approves or assigns numbers, then that can only be the Commissioners Court. MR. BALLARD: And --- JUDGE HENNEKE: If ~/e're talking about the address coordinator as the individual who notifies people of a change or a designation once all the legal stuff has been done, then that's a different situation. MR. BALLARD: From <3 lawyer-ese point of view, how would you like us to word that? MR. LEWIS: I suggest you take your "approve" where it's at, remove it there and say "delegated to assign and reassign approved addresses." COMMISSIONER LETZ: Say that again, Charles, please, slowly? MR. LEWIS: Right. Reading the statement as written, you have "delegated to apx>rove... Strike "approve." COMMISSIONER LETZ: Okay. __~_ _ 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~, , ~3 24 25 93 MR. LEWIS: Reinsert it after "assigned," making it "approved." And, therefore, it would read, "delegated to assign and reassign approved addresses." JUDGE HENNEKE: See,. I still have a problem with "assigned." See, that person doesn't have the authority to assign. Only these fLve people do. COMMISSIONER WILLIAMS: Notify people of -- of the address. JUDGE HENNEKE: Of an approved MR. BALLARD: Approve] by the County Commissioners. Now, does that imp.Ly that perhaps any time these packages of 100, 200, 3,000 come to you, you guys want to pass it through Commissioners Court? Or do you want to delegate to your authority based oii the understanding that -- of the definition? COMMISSIONER LETZ: We want to delegate. MR. BALLARD: We'll do it your way. We're intending to say that this person -_s delegated by the Court -- the County Court. JUDGE HENNEKE: See, I don't think the Court can delegate the approval process. MR. LEWIS: If they want -- JUDGE HENNEKE: So it's going to have to come before us. It will come before us hopefully as we do road names. You know, "We hereby approve the following -.~- _ 1 3 4 5 6 7 8 9 10 11 12 13 19 15 15 17 18 19 20 21 22 z_+ 24 ~5 94 addresses." COMMISSIONER LETZ: How about -- JUDGE HENNEKE: Several thousand of them. And then it goes to someone whose responsibility it is to notify them. MR.. BALLARD: If that's the process you feel comfortable with, we have no problems with that. COMMISSIONER LETZ: Sorry, I was thinking rather than listening, so I'm not :>ure what the Judge said. JUDGE HENNEKE: Well, to recap, I said the Court has got to approve the addresses, in my opinion. COMMISSIONER LETZ: Right. JUDGE HENNEKE: And assign them. We can't delegate the approval and assignment. COMMISSIONER. WILLIAMS: It's easily changed. You know, ...authorized and delegated to notify persons of an approved, assigned, or reassigned address." MR. BALLARD: How aY~out County-approved? MR. LEWIS: County-approved. COMMISSIONER LETZ: I like -- well, how about if we use -- I like Charles' -- instead of saying approved, say pre-approved. MR. LEWIS: Pre-approved, County-assigned -- or County-approved. COMMISSIONER LETZ: Yeah. So, say, "An 95 1 4 6 7 R 9 10 11 12 13 14 15 16 17 18 ly 20 L1 22 Z3 24 ~5 employee or official of the county or municipality authorized and delegated to assign and reassign pre-approved addresses." And pre-approved is -- MR. LEWIS: Or County-approved, either way. COMMISSIONER LETZ: Pre-approved is the -- pre-address -- you know, or pre-addressed, I guess. Really not pre-approved. Pre-addressed, because pre-addressed is defined later on in 609. 911's dosing the pre-addressing. COMMISSIONER WILLIAMS: But the responsibility is to notify the public. COMMISSIONER LETZ: Right. COMMISSIONER WILLIAMS: Not to do the work. COMMISSIONER LETZ: Right. JUDGE HENNEKE: I think that works. COMMISSIONER GRIFFIN: Yeah. DODGE HENNEKE: Give it to them again, Jonathan. COMMISSIONER LETZ: "An employee or official of the county or municipality authorized or delegated to assign and reassign pre-addressed addresses for and by the county or municipality." MR. BALLARD: Pre-approved. JUDGE HENNEKE: Wel__, it was pre-addressed. MR. SANDLIN: Pre-addressed. COMMISSIONER LETZ: Pre-addressed is in here. 1 2 3 4 J 5 7 8 9 10 11 12 13 14 15 15 1/ 1S ly 20 .1 22 L3 24 ~5 95 MR. LEWIS: Fine. COMMISSIONER LETZ: And pre-addressed is done by 911, based on the new 609. COMMISSIONER GRIFFIN: Mm-hmm. DODGE HENNEKE: Wha~_'s the last part of that mean, to "administer appropriate ser_tions of these guidelines"? What's the intent of that? MR. SANDLIN: Where is it, 802 in the guidelines there? COMMISSIONER LETZ: Yes. MR. SANDLIN: I flipped over that final -- COMMISSIONER LETZ: Right. MR. SANDLIN: There's nothing changed there. That's what's already been adopted„ defining what the address coordinator does. COMMISSIONER LETZ: But we're going to have to change 802, though, because 802 is even more specific where it says -- COMMISSIONER GRIFFIN: Approved. COMMISSIONER LETZ: It says the address coordinator shall assign numbers for all properties and buildings. We're going to have to modify 802, or y'all are going to have to modify 802 to come in line with the new address coordinator definition and the new 509. COMMISSIONER BALDWIPI: 605. r~-~a- l 3 4 5 F 7 8 9 10 11 12 1? 14 1S 16 17 1S 19 20 21 22 ~~ 24 25 y~ MR. SANDLIN: I think what we were trying to do was clarify that the -- the final -- the final authority on this -- or the authority on this was the County, as far as notifications. Who's it, instead of -- because at one time, the Court had adopted that we would be the address coordinator for Kerr County, and under the old definition, which didn't change here much, what we did, we left a couple of words out so that it was specifically an employee or official of the county or municipality, was basically all we changed there, and inserted the "approved" -- it just said "assign and reassign" instead of the "approved." So that we know and the County -- and the public knows who's going to be sending them their addresses. Cf you have a question about an address, who's that person at the County you contact? When we finish this stac}; of 10, 20, or however many, who is the person that I bring this to, in whatever format I and the coordinator deterrline they need so they ran do these mailouts? Who is that person I give this to? xather than have to come -- and I'n not trying to circumvent. I figure -- didn't figure you want me to walk in here with stacks of papers. COMMISSIONER GRIFFIN: I think everybody is on the same page on this, except that we need to make the verbiage agree with what we've all said is what we want to do. ~~ 1 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 ~4 25 98 COMMISSIONER BALDWIIV: Yeah. MR. SANDLIN: And, like I said, we're trying to take care of some future stuff, too, because, like I say, I ran visualize, you know, several more months down the road where our role in the addressing w:i11 be greatly diminished, once we get through the rest of thc= county, and then you will need someone here who ran help these people. COMMISSIONER GRIFFIN: Sure. MR. SANDLIN: If thf=y need an address or something. COMMISSIONER LETZ: T., I think what we need to do is look at 802, where we are -- under miscellaneous provisions, where you have a number of specific -- we need to change that, 'cause address -- and maybe change that A to the Commissioners Court or designee shall do these things, because the address coordinator clearly is not going to do these things. MR. SANDLIN: Well, you said the Commissioners Court or their designee. Why can't the designee be the address coordinato_? DODGE HENNEKE: It can. COMMISSIONER LETZ: Well, on some of them, but we're not going to assign -- we= go back to assigning the numbers. I think we need -- I have no problem -- I think we need to clearly state who's going 1.o do each of these 1 4 5 h 7 B 9 10 11 12 13 14 1S 15 17 18 19 20 21 22 ~3 24 ?g 99 things. But it's the assignment of the numbers, the thing that's a problem, because we just don't have the expertise for that. MR. BALLARD: The final approval of assigned numbers. COMMISSIONER LETZ: Right, okay. MR. SANDLIN: Is that going on -- and what I'm looking for, is the Court going to have a designee, whomever that person is, that we deliver these address packages to? I just thought it world be more streamlined than having to -- COMMISSIONER LETZ: Yeah, it is. MR.. SANDLIN: -- tie up y'all's time in court on -- because we already have a system; it's very well explained in the guidelines how we assess, how we assign and everything else. I don't think anybody has a problem with that. We11, there may be somebody. COMMISSIONER GRIFFIN: Judge, do you have some words for us? JUDGE HENNEEE: Well, I just -- I just made a few changes on what was handed out to try to conform everything. 605, what I've written is, "the address coordinator shall assign or reassign pre-addressed street addresses," which matches address coordinator. Under 802, I have "assign pre-addressed numbers." Delete the "approve r ,-_~. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 zl 22 ~3 24 'S 100 or". And that makes -- I think that makes everything on that page consistent with what we're talking about. COMMISSIONER GRIFFI]V: So 802, you say, just says "assign" -- JUDGE HENNEKE: Pre-addressed. COMMISSIONER GRIFFIN: Pre-approved? JUDGE HENNEKE: Pre-addressed. COMMISSIONER GRIFFIN: "pre-addressed" -- JUDGE HENNEKE: Right. COMMISSIONER GRIFFIN: -- "numbers for all properties and buildings." 609 stays the same. COMMISSIONER BALDWIN: I think there's a question from the address coordinator -- the future address coordinator. JUDGE HENNEKE: We haven't determined that yet. MR. SANDLIN: Okay. So, 80~, you'd like assign -- excuse me, "approve or assign"? JUDGE HENNEKE: No, not "approve." MR. SANDLIN: Okay. JUDGE HENNEKE: "Assign pre-addressed numbers for all properties and buildings." MR. SANDLIN: Okay. So strike the "approve or"? JUDGE HENNEKE: Cor:rert. :-~r-; 1 2 3 4 G 6 7 8 9 10 11 12 13 14 15 16 17 1R 19 20 21 22 23 24 25 101 MR. SANDLIN: Okay. An~i what -- there was a change on -- did you say on 605, sir? JUDGE HENNEKE: Yes. Delete the "approve," so it would read, "The address coordinator shall assign or reassign" -- delete "any" and insert "pre-addressed" -- "street addresses or street address elements in accordance with these guidelines." COMMISSIONER GRIFFIN: I think that does it. I mean, that makes it -- JUDGE HENNEKE: I think that does it on this page. Now, I'm not looking at what commissioner Letz is looking at out of the previously approved guidelines, so there may be some wordsmithing that needs done on that. COMMISSIONER LETZ: And on 802, T. -- I know you don't have your copy of it here. Probably easier if you qo through it. I don't understand what some of those things are. And I figure if I don't understand what they are, I don't want to tell someone what to do. MR. SANDLIN: This was because we were the address coordinator. It was defining -- COMMISSIONER LETZ: Right. MR. SANDLIN: -- what we do. Remember, there was some questions came up back in this where we defined the system. And it says that we'll assign numbers for all properties and buildings. -.'a-~ 1 2 3 4 5 5 7 8 G 10 11 l~ 13 14 15 16 17 18 19 2G 21 ,~ ~3 24 ~5 102 COMMISSIONER LETZ: Right. MR. SANDLIN: And -- COMMISSIONER LETZ: Okay. So, that's -- anyway, is that -- can you quickly, you know, change it when you come back and take that -- MR. SANDLIN: We could even strike this and let that be contained in the pre-addressing, 609. Now, if y'all have something specific y'all want the coordinator -- COMMISSIONER LETZ: We can delete that whole section. JUDGE HENNEKE: 802? COMMISSIONER LETZ: 802. JUDGE HENNEKE: I thought this was -- this handout replaced 802. COMMISSIONER GRIFFIN: Well, it would have to. T., we would have to replace all of that with this statement. MR.. SANDLIN: Only thing I was shown is that A changed, and all we did on A was put the approval in there so that the coordinator would have the ability to approve what we brought to them. COMMISSIONER LETZ: But it's all the rest of the stuff that I'm confused on. MR. SANDLIN: B through G would stay the same. r,-.v 1 2 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 ~'0 G1 22 ~3 ~4 2S 1U3 COMMISSIONER GRIFFIN: Not by the address coordinator. Not by someone here. MR. SANDLIN: Why not? MR. LEWIS: It's a job description. COMMISSIONER LETZ: I don't understand what some of them even mean, 'cause that's part of my question. Somebody explain what they are. COMMISSIONER GP.IFFIN: A change exists -- for example, C, you're not going to change existing addresses when necessary for conformance with these guidelines. We're still going to rely on the technical side to do that. MR. SANDLIN: Okay. COMMISSIONER GRIFFIN: This person would notify. So I think, actually, B through -- A would be replaced with this, but that's all that's going to say. MR. SANDLIN: Well, that -- you know, let's say that, further down the road, someone comes in here and needs an address, and the address coordinator is -- are you going to say, "Go talk to 911 and then come back"? COMMISSIONER GRIFFIPd: If it's a technical issue, yes, because it has to be in conformance, and then when you get that bark to the coordinator, the coordinator's going to notify that person. MR. SANDLIN: Okay. COMMISSIONER GRIFFIN: So it's just -- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ^0 21 22 ~' 3 29 ZS 104 MR. SANDLIN: We're reading out of Section 802 of the current guidelines. Just -- COMMISSIONER GRIFFIN: And it requires some work. This requires some work. And comply with the intent of what's on this page. MR. SANDLIN: Okay. COMMISSIONER LETZ: I think -- COMMISSIONER GRIFFIN: And it's okay. We may even -- li}:e I say, we're in agreement here, but the question is, how do we make the words right? MR. SANDLIN: Okay. JUDGE HENNEKE: I'm not sure we're in a position to finalize the changes in the guidelines today. COMMISSIONER GRIFFIN: Could we do this? Could -- just an idea. If this can wait until the next court session -- and I'll be glad to act as the liaison for the Court -- could we take a copy of the existing guidelines, incorporate what we have discussed here as a change, bring that back at the next meeting for approval by the Court as a change to the guidelines? COMMISSIONER WILLIAMS: Old and new? COMMISSIONER GRIFFIN: Yeah. In other words, just a cut-anc]-paste or an electronic version showing the changes that we've made to -- and I'll work with you on that to -- 'cause I think I understand where we're all coming _~ _ 1 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~- 23 ?4 15 105 from. And we'll bring that back at the next time with a page insertion recommended that -- you know, just replace this with that in the current guidelines and we'll approve it. MR. BALLARD: A was/is. COMMISSIONER GRIFFIN: Was/is. MR. SANDLIN: A red-line version and the new version. COMMISSIONER GRIFFIN: Right. COMMISSIONER LETZ: I think that's part of the issue. JUDGE HENNEKE: Right, okay. Dave, are you comfortable with that? MR. BALLARD: Yeah, by all means. JUDGE HENNEKE: And, T.? COMMISSIONER GRIFFIN: Chuck? MR. LEWIS: Well, yes, but we still want to -- MR. BALLARD: We still want to make some progress today. JUDGE HENNEKE: Yeah. COMMISSIONER LETZ: Yeah. MR. BALLARD: In terms of gettinq this thing rolling. COMMISSIONER LETZ: Right, and I think we got -_5-, 1 3 4 J 7 8 9 10 11 1~ 1:3 14 IS 16 17 l ft 1H ~0 L 1 ~~ DS ~4 25 106 into the changes before we got into the concept. COMMISSIONER GRIFFIN: The concept, I think we've all tied up to. The question now is to get the words right. COMMISSIONER BALDWIN: Commissioner Griffin, before we do leave that, you are the liaison of this Court by court order. COMMISSIONER GRIFFIN: Yes, I understand. COMMISSIONER BALDWIN: But I don't take that very lightly. I mean, you are the guy. COMMISSIONER GRIFFIN: Okay. And I'll be glad to work with the guys on this, and we'll come back with a was/is kind of relationship thing that's very clear-cut to get the concept. COMMISSIONER LETZ: Right. But I think -- what's the agenda item? Appointment of coordinator. JUDGE HENNEKE: Let's go to the last part. Let's talk about the procedures for address notification. That's where you're headed. COMMISSIONER LETZ: Right. That's what I want to -- what got us all here. MR. SANDLIN: On that thing, the chart, looking at Number 2, this was something we discussed, and -- JUDGE HENNEKE: One is the current and two is the new? is that where we are? t~ z ~ ~, 1 r- -' 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 107 MR. SANDLIN: No, sir. One was what we had -- I didn't }:now y'all had one in *_he packets. One and two are almost identical, except i n one, when we wer e discussing our meeting the other day, we were talking about trying to say that something along -- if we deliver 200 addresses ro whoever the coordinator is, that they would have three business days to get the list out and notify us back. And there's -- I understand the need sometimes for what I call these "trigger" mechanisms, but I took that out in version 2, and where it says address package to addressing coordinator, I changed the first item to the coordinator reviews and sends the notifications and coordinates the signage to meet the addressing. I took out that stuff about we get -- if we're delivering 200, they got three days, because there's just -- there's too many variables there. Something may come up that takes precedence that day. And I think we're all big enough that if we know who the players are, we ran work together to get these things out. But this is more or less a flow diagram. And one of the things about what is -- what is addressed or pre-addressed, if y'all will look over to the little box on your right, there are six steps -- there is actually five -- that defines what happens. One question was, would we go through, like, Steps 1 through 4 - - this was one thing that was discussed -- and then turn it over to the County and let -`~-' - 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 2~ ,_ ~q 25 108 the County worry about matching things up with the Post Office? That's one possibility. But y'al1 may not have -- be privy t~ some of the confidential information we can get to match these things up, so that .is -- I hate to tackle that horse. I think we need to continue with the rural route matching when we give an address and such. But y'all -- I just want to give y'all a heads-up on that, that sometimes we've got through 1 through 4 on some subdivisions in a short time, but that Step S is -- is a time killer. In many of these cases, what we have to do, with the cooperation of the Post Office, is they send out notification, because we can't identity this mailbox -- there's nothing on it to identify it to a property or person other than HC-1, Bo:; 1?, so they will send out a notice to them that says if you're receiving this mail, please contact 911 so they can do your address matching. Because they -- before they will do -- as we've spoken before, before they will convert a rural route, like Rural Route 1, wherever that is in the county, to the new addresses, they want 90 percent saturation of that -- of that particular rural iuuLe. So, it is time-consuming, and a lot of it is just -- we have to wait for these people to reply. But we don't mind doing it, and that's all -- we put it in that box so that if someone is -- so that we get a clear definition to the public and Lo you. If you say, "How many addresses have _~ 1 3 4 S 5 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 ~4 ~J 109 y'a11 finished?" it's going to fall in the -- in this bos over here. If we've done Step 1 through 2 and are working on Number 3, we're not going to tell you we're finished. And the ether thing that we will have to -- that will be a procedural matter, let's say we're working the -- the Henneke Subdivision -- I don't believe there's a Henneke Subdivision in Kerr County -- and :it's got 100 parcels in it, and we qet 98 of those parcels identified and everything else. Two of them are vacant parcels and they have someone who lives out of the country. We're going to go ahead and bring that forward to you for the addressing and let those two vacant lots float to the top whenever someone builds on them cr something like that. We don't want to get crippled by stuff like chat. But I would bring this before you. Looking on Number 2, which is the one that I would suggest, if that's agreeable with you -- 1 don't Y,now if this requires a formal adoption, but this is our process flow for the addressing, so that y'all know when we bring a -- when we get with the coordinator and say we're done with T. Sandlin Subdivision, Lots 1 and 2, the coordinator will know where we're working and that we have done Steps 1 through h. We can bring them that stack of papers or deliver it to them in electronic format, whatever. Basically, this was Mr. Letz' chart that we had worked out, 1 3 9 5 5 7 ft 9 lU 11 12 l~ 14 1 _`, 16 17 1N 1N ~0 21 23 ~4 25 110 and I condensed it somewhat. JIIDGE HENNEKE: How does the coordination with the Post Office work out? You get everything done through 4, and then you send it to the Post Office? Is that the way it works? MR. SANDLIN: As we're getting our information, if you'll look on -- y'all see this Appendix J, that thing we're going to insert in the guidelines? This is a suggestion for an address assignment request. This is a subset of our interview, that when we call these people, we find out if they or anyone at that property, if they will tell us, receives any rural route mail associated with that property. Then we go through the -- and I call them the galley sheets or the check and edit sheets that are supplied to us by the Post Office by route, and we start a one-on-one comparison on those, filling in what blanks we can. It's very similar ro the telephone number matching, but that's something that goes on after Step 4 on that deal with the A.M.S. office in San Antonio. And once we get as far as we can with that, then we're done. COMMISSIONER LETZ: Question I have is more specific. What the Judge said on notifying -- on the Post Office notification, okay? The Post Office is -- or has agreed to and is going to mail out a letter to everyone that receives -- whose address is where they get their mail, _a 111 1 3 4 5 6 8 N 10 11 12 13 19 15 16 17 1R 19 20 21 ?z 23 29 25 correct? MR. SANDLIN: On rural routes. COMMISSIONER LETZ: On rural routes. MR. SANDLIN: H.C. and rural routes. COMMISSIONER LETZ: Right. Most people don't live at their post office box. MR. SANDLIN: And, as I understood it -- COMMISSIONER LETZ: You know, who is going to mail it out, is the question. I personally think it should come -- or who's going to handle that notification? I think the addressing coordinator should do that one, so one person is doing all the notification. MR. SANDLIN: And that's whatever y'all deride. COMMISSIONER LETZ: Okay. COMMISSIONER WILLIAMS: Who's mailing them out now? COMMISSIONER LETZ: No one, 'cause they're -- there's kind of a hold on all of it. JUDGE HENNEKE: What happened to the joint letter that we talked about several months ago? MR. SANDLIN: That would be between y'all and the Post Office. COMMISSIONER LETZ: But it's been agreed to by the Post Office. None of them have gone out. 112 1 3 4 5 b 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 <3 ~4 25 MR. SANDLIN: 'Cause that was when they were talking about the rural routes and the H.C. routes. COMMISSIONER LETZ: Right. The problem is -- COMMISSIONER WILLIAMS: Some have gone out. COMMISSIONER LETZ: Yeah, some have gone out, you're correct. The problem is -- and just to kind of fill in some people as to the way this all came about is that the majority of the addresses are at locations where people do not receive their mail at that location. They're either a post offi~.e box, nut-of-town, multiple property owners, and they don't -- you know, obviously don't receive mail at one property. So, the majority of them -- and the Post Office is only going to mail out those where they receive their mail at their rural address. So, the majority of them we have no way currently to notify those people, and that's what we're really trying to tackle. The bulk of the problem is to get those people notified that that's what their address is. And it's -- I would -- I think that we need some sort of a -- a mailout to go out, similar to what the Post Office has agreed to mail out, but it would just come under the County Judge's signature. And it would go to an address -- either a post office box in Kerr County or Houston or Mexico or wherever, wherever their address is. We mail it to where these people's -- what their address is. MR. SANDLIN: We have a lot of people who 1 1 2 3 4 5 6 7 8 9 10 11 1 L 13 14 15 16 17 18 19 20 21 22 2~ 24 ~' S 113 have property here, who have a house here, a phone at their house, but it's their weekend house; it's their summerhouse, whatever. It's their rent house. And we'll actually -- but we may be mailing the notifications to Oklahoma or San Antonio, saying, "The address for your property, this lot located in the Whatchamacallit Subdivision, is now 10^ Smith Lane." COMMISSIONER LETZ: Now, the question is -- MR. SANDLIN: And those are not problematic. The problematic ones are where we have those who have multiple addresses. They get mail here; they get mail in Ingram -- well, let's say they get mail in Hunt, mail in Ingram, and also maintain a rural route box, because we're running into a lot of people that maintain both. They have what they often refer to as their secure -- or high-risk mail sent to their post office box, but they still get their Sears catalog and daily flyers and everything at their rural route box. COMMISSIONER LETZ: Right. MR. SANDLIN: Which complicates the picture sometimes. COMMISSIONER LETZ: How do we -- well, on those that -- MR. SANDLIN: And most of those will be prepared, and those out-of-town -- particularly on these -_a 114 1 2 3 4 5 5 7 8 9 10 11 1~ 13 14 IJ 16 17 18 19 20 21 ~3 24 ,~ ~~ vacant lots or out-of-town ownership, when there's no -- there's no occupancy involved, there's just -- that's their weekend home, we do the telephone number matching, mail it to their -- COMMISSIONER LETZ: Billing address. MR. SANDLIN: -- their billing address in Houston, and they -- you know, they know that that lot they own in Whatchamacallit Subdivision has been assigned an address. COMMISSIONER on all of those that you've not get mailed out by the P all of those have a mailing MR. SANDLIN: COMMISSIONER LETZ: So -- but my question is, assigned addresses on that do Est Office, that big group, do address attached to them? Mm-hmm. LETZ: When they come in to us of some sort? MR. SANDLIN: Yes. I mean, it's prepared. I mean, all you got to do is print these things out. COMMISSIONER LETZ: Okay. MR. SANDLIN: It's pre-addressed. We know who the -- who the owner is, the occupant, on down the line, as much as we can. Sometimes we hit some that -- like we're hitting in Cave Spring, in particular, where several lots were bought and they had several A.P.O. military addresses, and we never got in contact with that person. He's still _~ „_ 1 3 4 5 F 7 8 9 10 11 12 13 19 15 16 17 18 19 ?0 21 22 1J ~4 L5 11s the owner of record for these deals. We had no way to contact him, but mailed out the letter saying, "Lot so-and-so in Cave Spring has been assigned this number." Never heard back, and -- COMMISSIONER LETZ: Okay. MR.. SANDLIN: There's some floaters out there. DODGE HENNEKE: Once we qet all this done, how does the information qet in the system so that it prints out at the Sheriff's Department? MR. SANDLIN: That -- when we've done a batch -- and that's contained in the procedure deal. Let's say we did Batch A, and it's 50 addresses out in the eastern part of the county in a pre-defined area. When the address coordinator calls us back and says, "That Batch 51, we mailed them out yesterday," we'll already have that prepared, which we have to prepare it a little different for the telephone companies. And, at that point, it's literally -- we transfer it electronically and they fill it in. COMMISSIONER LETZ: So, as soon as the address coordinator notifies the notification's been made, then the system's to the phone company -- MR. SANDLIN: When we get through here, we've already done the phone number, the address matching, and _ ~~ 1 3 4 5 F 7 8 lU 11 12 ,,,, 13 14 15 16 17 18 19 20 21 23 24 25 116 it's put over here. It's sitting here on hold waitinq for the notifications to go out so they stay synchronized. JUDGE HENNEKE: I'm not suggesting it's your responsibility, so don't get that back up yet, but should this Court be cognizant of the need to cheek with -- for argument's purposes, let's say all telephone companies to see that the information that you've transmitted has actually gotten inputted into their.- system and is now available for use? MP.. SANDLIN: I have no problem with that. Now, what they will tell you, under the various confidentiality deals -- I won't get into that. I don't know. Most of them will -- you know, if we've identified a batch and you say, "Hey, did Sandlin send you the Greenwood Forest addresses and y'all have them?" I'm sure they're going to tell you yes, that - - yes, they did, or no, they didn' t. JUDGE HENNEKE: But my question actually goes a step further. We -- we know you guys are going to send them, 'cause it says right here you're going to send them. MR. SANDLIN: Mm-hmm. JUDGE HENNEKE: My ~4uestion is, two weeks later, should we go to the telephone company and ask them to verify that the information that you've sent to them has indeed been put into the system and is now in use throughout _~, 117 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~, 23 24 2S the system? Again, I'm not askinq you all to undertake that. I'm just saying is that something that perhaps the address coordinator should routinely do? MP.. SANDLIN: If they want to do a spot check. I think you'll find, particularly in today's world, that the telephone companies, particularly in areas that we're working with that would be affected the most, like Hill Country Telephone, I think they're anr,ious to qet it in there and get it done with. JUDGE HENNEKE: You think that they have the capability, both personnel-wise and technology-wise, to take the information that you have electronically transmitted to them and simply flash it into the system? I see Mr. Ballard rising back there to make a comment. MR. BALLARD: For verification, is your conr_ern? JUDGE HENNEKE: Yes, sir. MR. BALLARD: And verification is -- should be everybody's concern. There's confidential-type problems in the way of verification sometimes. We do have -- T., help me on this. We do have a printout. After we send it to them -- MR. SANDLIN: Once we send a load to them, or they have some changes -- or phone number changes, they daily send us a deal so that we can see that it was done, ~,-~a-n 118 1 2 3 4 5 b 7 8 R 10 11 12 13 19 15 16 1~ 18 19 20 21 23 ~4 25 and we can look ar that and say, "Oh, wait a minute, we didn't say T. Sandlin is 200 Smith Road; it's 100 Smith Road," if we found a typo or something like that. And we review the process so they can correct the database. MR. BALLARD: That's the Hi11 Country -- MR. SANDLIN: We11, we get the same with Kerrville Telephone. We get the printouts for both of them, and we have to go through the biq rigmarole of securing these printouts and all. They're not public documents. COMMISSIONER GRIFFIN: But you get a verification of what the telephone company -- MR. SANDLIN: Right. Once they put it in, upload it, then we get a printout of what they uploaded. MP.. BALLARD: However, it never harms -- we're an authoritative body -- to go directly to the telephone company and say, "Did it happen, guys?" MR. LEWIS: I would certainly ask the question. JUDGE HENNEKE: The point I'm getting to, obviously, is what prints out at the Sheriff's Department is really a function of what the telephone company has done. MR. BALLARD: Absolutely. JUUGE HENNEKE: We can d0 all the work we want Yo and we ran do everything perfectly, and if it doesn't get into the telephone company's system, then it r,-_9-~~ 119 1 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 lfl 19 20 21 22 23 24 25 doesn't print out at the K.P.D. or the Sheriff's Department. MR. BALLARD: See, when you ask that question, we have our verification. JUDGE HENNEKE: Right. MR. BALLAP.D: But then when you ask that question from your body, it also puts the onus on the -- you're attracting the attention from a legality point of view to the telephone -- you're saying, "Hey, guys, have you done your job?" And they're goinq to think twice about saying yes to you guys, versus saying yes to us. JUDGE HENNEKE: So, it's Ronald Reagan's "trust but verify." MR. BALLARD: Express to me we've done it, and I -- I kind of like your suggestion. COMMISSIONER LETZ: That's something that we can just do. JUDGE HENNEKE: Right. I mean -- COMMISSIONER LETZ: The Court can handle. MR. BALLAP.D: You can put that into your position. COMMISSIONER LETZ: Right. JUDGE HENNEKE: Okay. lDiscussion off the record.) JUDGE HENNEKE: Jonathan or Larry, do you think we need to take any formal action on this Number ~? .-.a-,_ 120 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 Zi 22 ~' 3 ~4 ZS COMMISSIONER LETZ: No. COMMISSIONER GRIFFIN: No, not at this point. 'Cause we're getting the words right in the guidelines. This is sort of -- that's sort of a working diagram, the flow diagram, and we may want to tweak that a little bit anyway. COMMISSIONER LETZ: I should think that this is just kind of a cheat sheet. MR. SANDLIN: Something we can include, so -- particularly if you say what's pre-addressed, we agreed that's what's pre-addressed. COMMISSIONER GRIFFIN: I think the other question is the -- who we want to assign. And we can address that, you know, at least in -- do we want to -- do we want to do it with the court coordinator? Do we want to put it in the -- this office or Road and Bridge? You know. JODC;E HENNEKE: I think Road and Bridge is the most logical place for it. They have the addresses, they have the roads. COMMISSIONER GRIFFIN: They have a good database of information that may help clarify some problem areas. JODGE HENNEKE: 1 thinY, the person is going to be dealing a lot with the public, so we have to -- they'll have to have information. I mean, it's going to ~,-.a- 1 ,~ 3 4 5 6 7 8 9 10 11 12 13 14 15 lb 1/ 18 Sy 20 ~' 1 22 Z3 L4 .-~ 25 121 have a budgetary impact, regardless of what we do. That's not an issue. We're going to have to provide whoever it is logically falls within the Road and Bridge Department than MR. SANDLIN: I'm not suggesting one or the other, but just as information, Road and Bridge has the ArcView software, which is what we use to do all this stuff, so we can deliver information to them and it's in a format where they can bring it up on the computer. Wouldn't be a matter of having to go reinvest in a GIS-type -- COMMISSIONER LETZ: We11, I guess -- I don't have a problem with Road and Bridge doing it. The problem I have is accountability. Road and Bridge is very, very busy. I worked with Road and Bridge -- or have for the last month, a great deal on the Subdivision Rules and Regulations, which is something that's a pretty important thinr~ for this county. I finally had to take it from Road and Bridge, give it to our court coordinator to do it and then send a final version back, because they didn't have time -- Truby didn't have time to make the mechanical changes. And, to me, 911 is important enough that, you know, I think it needs to be somewhere that we have a direr_t accountability, and we don't have that in Noad and Bridge, it it's Truby, unless we're - a_~~_ 1 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ ~3 24 25 1~2 going to pull Truby in to work for the Court. We have to go through Leonard or Franklin, and tYiat's another step. And I just -- I just think that right now -- and down the road, when it gets running, it may be fine to get it out there, but to get this thing worked through, personally, I'd rather we have control. And the only person I can think of that we have control is Ms. Sovi1. That's the reason I, you know, brought her name up. I -- I've asked her if she'd be willing to undertake it. Her answer was yes, assuming she knows exactly what it is and it's worked out -- I mean, the details. I think it needs to be done no matter who does it; I think that's correct. She's not -- she didn't say no or yes or anything; she'd be interested in it. That's just my -- why I thought that. JODGE HENNEKE: Everybody's busy, but I think we also have to look at, you know, who has the technical capability, and -- and, you know, this person's going to be sending out the address letters. This person's going to be getting the response from somebody saying, "What do you mean, I'm 123 instead of 124? I've been 129 for 30 years." COMMISSIONER LETZ: Right. JUDGE HENNEKE: And that person is going to have to deal with the public on a basis that -- that satisfies the public and doesn't engender more problems that we -- - ~-~~_ 1 2 3 4 5 6 7 R 9 10 11 12 13 14 l~ 1 Ei 1/ 18 1N 20 21 22 23 24 25 123 MR. BALLARD: And not to call T. Sandlin. The answer is not to call T. Sandlin at that time. JUDGE HENNEKE: Now, just sit down, Mr. Ballard. (Laughter.) JUDGE HENNEKE: We'll deal with that issue. COMMISSIONER LETZ: And, for that very reason, you know, I don't think there's a good person from that standpoint of the calls coming in. The initial stack that they showed me two weeks ago -- a week ago is about this high that needs to get mailed out. You know, maybe it's higher than that. MR. SANDLIN: It's grown a little bit. COMMISSIONER LETZ: Yeah. COMMISSIONER. GRIFFIN: Can we -- COMMISSIONER LETZ: And we're getting a lot more coming online, so I think really the first -- and I really don't see how any one person -- I think we have to have a part-time person help to get this worked through. The first part of it, anyway. And I'd recommend that we, you know, at least instruct the -- the court coordinator to work up a job description and an estimate on time to get this done and how long, this first batch. Because there's a -- for the next -- JUllGE HENNEKE: Well, yeah. f~ _ ~ 1 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 ly 20 'l ~~ Gc 23 24 25 124 COMMISSIONER LETZ: -- year, it's going to be an abnormal amount of work in this function. DODGE HENNEKE: We11, maybe - maybe you -- the person who works up the job description should be the person in that office, but you make a good -- you make a valid point. What we may want to do is simply budget for somebody part-time for the coming fiscal year to take on this project. COMMISSIONER WILLIAMS: Why wouldn't that be better handled out at Road and Bridge, if we add personnel for that purpose and software's already in place? Why wouldn't you want to do it out there, where they have all the other supporting information? COMMISSIONER LETZ: I quess my problem with Road and Bridge is accountability. Road and Bridge people don't work for this Court. COMMISSIONER BALDWIN: I'll tell you, one good reason that you wouldn't want to move it out there is because they don't want to do it. COMMISSIONER WILLIAMS: Pretty good reason. COMMISSIONER BALDWIN: Real good reason, when it comes to me. If we had it here, we have a hands-on -- we're in control and we can see how many of these things that she is able to get out today and tomorrow and the next day, to see -- to plan on as Yar as budgeting. And I agree, --4- 125 1 3 4 5 6 8 9 10 11 12 13 19 15 16 17 18 19 ?0 21 22 23 24 25 I think we need -- we need to be in total control, hands-on, of this first 3,000 batch. 3,000? How much? MR. SANDLIN: No, I was saying and subsequent. COMMISSIONER BALDWIN: 3,000 batch, that we need to be in total control of that- so that we can see how this thing's going to work. And plan on having someone -- hand it over ro somebody else later on. I'm going to qo eat. Y'all better make some decisions. MR.. SANDLIN: Basically, it will be kind of like a mailing list. We'll bring it in Excel, whatever format the coordinator needs, so that they can interject it in their letters, and it will be basically taking the name, address, and property description of the new address, adding it to the new letter, and printing them out. COMMISSIONER GRIFFIN: What about -- on the mailing thing, just a quick question. Do you think we could still get Cindy Guerrero to -- to, you know, help us with actually mailing them at Post Office expense? COMMISSIONER LETZ: I think -- that's the thing. I think all these things really need to be looked at and brought back by the next Commissioners Court date. I think we need to find out how long it's going to taY,e to stuff envelopes, what the other alternatives are to using -- they're printing a white piece of paper. What's the best 126 1 2 3 4 5 5 7 8 9 10 11 12 13 14 1J 16 17 18 ly 20 Z1 22 23 24 25 way to print it? Is there a way that we can get forms made -- and they've been doinq this for quite a while -- that just go to the typewriter one time and you mail it, as opposed to having to stuff envelopes? There may be -- you know tax statements go out like that. And, you know, I think the -- one of the questions has to be something that people look at, that it looks official. COMMISSIONER GRIFFIN: Riqht. COMMISSIONER LETZ: I think there's a lot of questions like that. Plus, you know, it -- job description. And I think that we need to -- personally, I'll make a motion we request that information be put together by the court coordinator and presented at our next meeting, and I'll be glad to qet with the person. That's what we need to -- you know, are looking for. COMMISSIONER GRIFFIN: I'll second that. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Griffin, that the Court direct the court coordinator to prepare a job description and an estimate of time for the performance of the duties of the address coordinator, and submit it for the next court date. Is that it? COMMISSIONER LETZ: That's it. JUDGE HENNEKE: Any other questions? COMMISSIONER BALDWIN: Well, my question is, s,-. a 1Z7 ~~-- 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 ~3 ~q c5 what else do you want us t_o do? I mean, y'all want us to do some things here today. Is that it? MR. BALLARD: We'd like to move out on addressing. Does that mean we're going to wait until the next meeting before we transfer any data to you guys? COMMISSIONER LETZ: Yes. COMMISSIONER GRIFFIN: I think so. I don't see any gray -- COMMISSIONER LETZ: We just need to get our act together. We have to have a plan. MK. BALLARD: Okay. JODGE HENNEKE: I also think the job description needs to be reviewed and approved by the personnel officer. COMMISSIONER BALDWIN: I do, too. MR. BALLARD: Were there any comments on T.'s flow chart, before we -- COMMISSIONER LETZ: It's fine. MR. BALLARD: Okay. MR. SANDLIN: Essentially, if y'all don't have an address in your description, we do more or less delete 802 out of the deal. COMMISSIONER LETZ: 'That's what we said. MR. SANDLIN: Okay. Works for me. JUDGE HENNEKE: We have a motion on the s-_~- 1~8 1 3 4 5 6 7 8 9 10 11 1 L 13 19 15 16 17 18 19 ~0 '1 ~2 ,~ L^J !4 L J floor. Any further questions or comments? If net, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Thank you, T., Davz, Chuck. We appreciate it, guys. COMMISSIONER BALDWIN: Don't forget Bill. JUDGE HENNEKE: Bill, I'm sorry. Couldn't see you behind David there. COMMISSIONER BALDWIN: He lives in Precinct 1. You're a good man. JUDGE HENNEKE: Any other business to come before the Court? If not, we stand adjourned. (Commissioners Court adjourned at 11:49 a.m.) ~.- 129 i"~ 1 2 3 4 S 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 STATE OF TEXAS COUNTY OF KERB The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 28th day of June, 2002. JANNETT PIEPER, Kerr County Clerk D r : __ _ ___ ~s'anc.IG _____ ____ _ Kathy Ba k, Deputy County Clerk Certified Shorthand Reporter ORDER NO. 27600 CLAIMS AND RCCOUNTS .~~.. On this the 24th day of June '002, came to be considered by the Court various Commissioners precincts, which said Claims and Accounts ar•e: 10--6ener•al for• SiJJ,J'1V. J6, ; 15-Road and Bridge for• 878,01.00; 18--County Law Library for• 81,233.50; 50-Indigent • Health Care i'or 8'~i,915.73; 70-F'er•manent improvement for f 8752.26; 83-State Funded -- 216th llistr•ict Rttor•ney for• 1 8862.73; 86-State F~.inded - ci6th District F'r•obation for• lI 87,0p82.97; 87-State F~.mded - Community Corrections for 8b,S86.07. Invoice Number 138487 for 8109.k10 to be taken o~_rt of bills. TOTAL CASH REQUIRED, ALL FUNDS: 8249, 113.~~ less 8109.00 TO"fRL IS: 8249, 004. 22. Upon motion made by Commissioner Williams, seconded by Commissioner Baldwin, the Co~.irt unanimously approved by a vote of 4-0-0, to pay said accounts. ORDER N0. 276@1 BUDGET RMENDMENT IN RORD RND BRIDGE DERARTMENT On this the '4th day of June c@@2, i.rpon motion made by Commissioner- Let z, seconded by Commissioner- Griffin, the Court unanimously approved by a vote of 4-@-@, to transfer- ~2,1`~@.@@ from Lire It ern No. 15-61i-111 Crew Salaries to Line Item No. 15-611-1@8 F'ar•t-time Salaries in the Road Rnd Hr•idye Department. ORDER N0. 27E0c BUDGET RMENDMENT IN COUNTY COURT AT LAW RND COUNTY COURT On this the c4th day of June, c00c ~"ipon motion made by Commissioner' Griffin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-0, to transfer' 53, 718. b:, front Line Item No. 10-4c6-4N2 Co~_ir't Appointed Attorney to Line Item No. 10-4E7-40C Court Rppointed Attorney in County Coy"rr't at Law and County Court. The County Auditor and Co."inty Tr'easurer• ar'e here 6y author'i-~ed to wr'i'te a hand check in the amount of ~47N.05 from Line Item No. 10-4c"7-40c to Barbara Cole fur Cause No. CrOi-cG9,~ and CY'G1'~d J.3 J. ORDER NU. 27E03 BUDGET AMENDMENT IN THE SHERIFF'S DEPRRTMENT Un this the 24th day of J~_u~e 2002, ~.~pon motion made by Commissioner Williams, seconded by Commissioner Letx, the Co~ar•t unanimously approved by a vote of 4-a-0, to L-ransFer• $1,N00.U~D from Line Item No. i0-SG0-45b Vehicle Equipment to Line Item No. 10-5f-,G-4U4 Vehicle Repairs and maintenance in the Sheriff's Department. ORDER ND. c7604 BUDGET RMENDMENT IN COMMISSIONERS COURT RNll NUN-DEGRRTME'NTRL On this the 4th day of June c00~, upon motion made by Commissioner Griffin, seconded by Commissioner Williams, the Court unanimously approved by a vote of 4-@-0, to transfer 5089.8 from Line Item No. 10-409-56C Comp~ater• So Ftwar•e to Line Item No. 10-401--48G Professional Services in Commissioners Co~.~rt and Non-Departmental. ORDER NO. 27605 BUDGET RMENDMENT IN 158TH DISTRICT" COUR'1" RND ~, 216TH DISTRICT COUR"f On this the 24th day of June 2002, upon motion made by Commissioner Let z, seconded by Commissioner Griffin, the Court unanimously approved by a vote of 4-0-0, to transfer X6,007.48 from Line Item No. 10-436-417 Special 1"r•ials with X1,346.48 to Line Item No. 10-435-497 Co~_trt Transcripts; X3,836.00 to Line Item No. 10-435-402 Coi_tr~t Rppointed Rttorney, X810.00 to Line Item No.10-436-401 Co~_trt Rppointed Servicesq 816.00 to Line Item No. 10-436-315 Books--F'~.tblications-D~.tes in 198th District Co~_tr•t and the 216th District Court. ORDER NO. 276@6 BUll6ET RMENDMENT IN THE SHERIFF'S DEF'RRTMENI' Un this the 2kth day of June 2022, ~_ipon motion made by Commissioner- Let z, seconded by Commissioner- Griffin, the Co~.irt unanimo~.rsly approved by a vote of 4-2-2, to transfer X6,922.22 from Line Item No. 12-562-222 6roi_tp Ins~_irance to Line Item No. 12-560--463 Radio Tower Lease in the Sheriff's Department. ORDER NO. 27607 BUDGE-f AMENDMEN-f IN COMMISSIONERS' COURT RND NON-DEGARTMEN7'AL On this the 24th day of June 2002, ~-ipon motion made by Commissioner Let z, seconded by Commissioner Williams, the Court unanimously approved by a vote of 4-0-0, to transfer X7;;.69 from Line Item No. 10-409--562 Comp~ater~ Software 'to Line Item No. 10-40i--486 pr-ofessional Services in Commissioners Court and Non-Departmental. ORDER N0. 27608 RGGROVRL OF LATE RILL TO ACCURINT On this the 24th day of S~-one 2002r upon motion made by Commissioner Let-~~ seconded by Commissioner ~r•iffin~ the Court unanimously approved by a vote of 4-0-0, to pay X113.75 from Line Item No. 10-429--314 to Rccurint. The Co~.~nty Ruditor and Co~anty l-reasurer are hereby authorized to write a hand check in the amo~.mt of X113.-75 made payable to Rcc~-hint. ORDER N0. 27Ea9 RGF~ROVAL OF LRTE BILL TO TO RCCURINT On this the 24th day of June 2002, ~"ipon motion made by Commissioner Williamsr seconded by Commissioner Gr•iFfinr the Court unanimously approved by a vote of 4-0-0~ to pay X29.75 from Line Item No. Ike-429-314 to Accurint. The Coi.inty R~.iditor• and County ll^eas~_irer are hereby a~"ithori~ed to write a hand check in the amount of ~'~9.75 made payable to Accurint. ORDER N0. 2761@ RF'PROVAL OF LRTE RILL TO DAILEY-WELLS COMMUNICATIONS INC. On this the 24th day of :Bane 2@@2, upon motion made by Commissioner Baldwin, seconded by Commissioner Griffin, the Court unanimously approved by a vote of 4-@-@, to pay 3284,468.29 from Line Item No. 7@-675-565. l"he County Auditor and County Treas~_trer are hereby authorized to write a hand check in the amount of 32$4, 468. c9 made payable to Dailey-Wells Communications, Inc. ORDER N0. 27611 AGGROVE AND RCCEF'T MON1"HLY REPORT"S On this the 24th day of J~_me 2~~2, upon motion made by Commissioner• Baldwin, seconded by Commissioner^ Let z, the Co~_ir^t ~.~nanimously appr^oved by a vote of 4-~d-0, to accept the following r^epor^ts and direct that they be filed with the Co~_m~ty Clerk for fi_it~_ire ai_idit. Linda Uecker, District Clerk May 20412 Repor^t Jannett F'ieper•, Co~_inty Clerk May 2042 Tri.ist Report May 2002 General Report Vance Elliott, J'. F'. #1 May 2©02 Report ^ Dawn Wright, J. F'. #2 May 2~b4~2 Report Robert Tench, J. F'. #3 May 200c Repnr't Wi 1 i i.am Ragsdale, J. F'. #~r htay 2k74~2 Repnr't William Hierholzer, Sheri4f Civil May '`NN2 Report ORDER NO. C761~ RF~pROVAL OF BURN SAN FOR KERR COUNTY On this the c4th day of June, OO~c, ~_~pon motion made by Commissioner Griffin, seconded by Commissioner Williams, the Co~_rrt unanimously approved by a vote of 4-0-0, the Surn Pan for F;er-r Co~_inty, Texas for 90 days to be effective immediately, under the terms and conditions that the Commissioner cif each precinct is authorized to s~_rspend the burn ban by written direction to the I:err Co~_mty Commissioners Court coordinator. ORDER N0. 27Ei3 APF'ROVRL OF FINAL PLAT CYPRESS SPRINGS ESTATES ~'HRSE II SECTION I On this i;he c4th day of J~_ine ~0G2, ~.ipon motion made by Commissioner Griffin, seconded by Commissioner Let z, the Coi_trt unanimously approved by a vote of s-0-a, tree final plat of C;ypr•ess Spririys Estates Phase II Section I, as presented. ORDER N0. X7614 RPPROVRL OF REVISED PRELIMINARY PLAT FOR STABLEWOOD, PCT. #4 On this the c4th day of June c00c, upon motion made by Commissioner Griffin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 4-0-0, the revised preliminary plat of Stablewood, F'et. #4, as s~.ibmitted. ORDER NO. 27515 RF'F'RUVRL RU"fHORIZING THE N.ERR COUNTY SHERIFF°S OFFICE TO RF'F'LY FOR GRANT On this the '24th day n~F J~_ine 20~2~ ~_ipon motion made by Commissioner Raldwin~ seconded by Commissioner Griff'in~ the Cuurt ~ananimo~_~sly approved by a vote of 4-0-0~ a~_ithor•i-~irig the Ker°r Co~_a~ty Sheriff's Office to apply for LLEBG Grant. ORDER N0. ~7E16 RF'PROVRL OF LR"fERRL MOVE IN SRLARY FDR NEW CUURT COORDINRI"DR FOR JUSTICE DF THE F'ERCE pCT. #3 On this the ~4tli day of ,7~.ine c00E, ~_ipan motion made by Commissioner Let z, seconded by Commissioner Williams, the Co~.irt unanimously approved by a vote of 4-Q~-0, of step and grade of 15/C for• Netty Sevey as thre coitr•t coor•dinator• For• Justice of the F'eace F!ct. d#3. ORDER NO. X7617 ApF'RDVAL TO RCCEF' RESUMES FOR CUNSTRRLE PRECINCT NO. 1 ,.-~ Un this the c4th day of June ck100~ i.rpon motion made by Commissioner Griffin, seconded by Commissioner- Raldwin~ the Count ~_inanimously approved by a vote of 4-Q~-0, to accept r-esi_imes for the position of Constable F'r•ecirrct No. 1 thro~_iyti the close or= business on July lv, uk'~OE with such r-es~_unes to be si_rbmitted to Commissioner Eraldwin for his review and recommendation to the Co~ar•t~ with the provision that any applicants rtn_rst satisfy all legal reyuirertients of the position. ORDER NO. c7618 RPF'RUVRL RUFHURIZING R F'URLTC HERRING REGRF2DING THE I{EF2R COUNTY CUMF'REHENSIVE COLONIR STUDY ,..~ RND F'LRN On 'this tide e=4th day of June 'r'~ki_', capon motion made by Commissioner Williams, seconded by Commissioner Griffin, the Co~ar•t unanimously approved by a vote of 4-0-0, a public hearing regarding the I{err County Comprehensive Colonic Study and Flan on T~_{esday, July c, cUOS at 8:3@ F'. M. in the N.err County Commissioners' Coiar•troom. ORDER ND. 7619 gPPROVgL TD DETERMINRTION IF GRDPERTY SALES REG~UIRES PLRTTING .-- On this the S4th day of J~_me cO~cS i.ipan motion made by Commissioner Letz~ seconded by Commissioner Griffin, theL'o+art +ananimously approved by a vote of 4-O-tb, that the Court determines that the sale of either 7.65 acre tract or the F3. 94 acre tract described in tide Exhibit q, to be pr•o'Jided by Ihr. Voelkel and appr•ovecl by Commissioner Let-~r does not require platting under the Kerr County Subdivision Rules and Regulations. ORDER N0. 27620 RPPROVRL RUTHORIZING CONSTABLE PRECINCT N0.2 ,^,~ R DEPUTY CONSTRBLE On this the 24th day of June 2002, upon motion made by Commissioner^ Williams, seconded by Commissioner^ Baldwin, the Court unanimously approved by a vote of 4-0-0, authorizing a deputy constable for Joel Ayala, Constable, Grecinct #2, for the pur'pose of carrying peace officer Ed North's license. ORDER NO. 276^cl RF'F'ROVAL OF RDOPTION OF RE50LUTION REGAI~D T NG DEL I NEA'1"ION OF GROUNDWATER MANRGEMENT ARERS On this the 24th day of June 2~02r upon motion made by Commissioner Let z, seconded by Commissioner Griffin, the Co~_~r-t unanimously approved by a vote of 4-0-@~ the adoption of resol~_itior7 regarding delineation of Groundwater Management Areas by the Texas Water Development Poar•d. ORDER N0. c76c~ AP'P'ROVAL 'TO APPOINT COUNTY JUDGE TO SERVE ON KERB COUNTY WATER COUNCIL On this the c4th day of J~_ine, cNQ~c, ~.ipon motion made by Commissioner Williams, seconded by Commissioner- Griffin, the Co~ar-t unanimously approved by a vote of 4-0-Q~, to appoint Coi.tnty J~_idge to serve as Commissioners' Co~_~rt representative on Kerr County Water Co~.incil. GIRDER No. clE~;' RF'F'RUVAL OF ROAD NRNING RND RDDRESSING GUIDELINES .-~ On this 'the c4th day of June c00~, upon motion made by Commissioner Letz, seconded by Commissioner Griffin, the Court unanimously approved by a vote of 4-0-0, that the Court direct the Court cnordinator to prepare a job description and an estimate of time for- tFre performance of the duties of the address coordinator, and submit it for the next court- date.