k yT 1 2 3 9 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 GZ 23 24 25 KERR COONTY COMMISSIONERS COORT Regular Session Monday, August 12, 2002 y:00 a.m. Commissioners' Courtroom Kerr County Courthouse Kerrville, Texas J PRESENT: FREDERICK L. HENNEKE, Kerr County Judge H.A. "BUSTER" BALDWIN, Commissioner Pct. 1 WILLIAM "BILL" WILLIAMS, Commissioner Pct. 2 JONATHAN LETZ, Commissioner Pct. 3 ABSENT: LARRY GRIFFIN, Commissioner Pct. 4 1 .-. 2 3 4 I 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~^ 23 ._.. 2 4 25 2 I N D E X August 12, 2002 PAGE --- Visitors' Comments 3 --- Commissioners Comments g l . l Pay Bi11s .~''f (C(G"7 g 1 . 2 Budget Amendments ~2 7(G (, ~""" ~ Z~ ~ 0 10 1.3 Late Bills a~c~ b~_ a~c~ 8L 31 1.4 Read and Approve Minutes ~ 7(~ ~,3 33 1.5 Approve and Accept Monthly Reports ~ ~,~~/ 33 2.1 Variance request for existing home on L ots 2 & 4, River Uaks Lodge Subdivision ~ ~ d (~ p,1 34 2.2 Advertisement for regulatory signs, name change, and school zone, set public hearing ~ ~f(~ ~(F 36 2.3 Name changes for privately maintained roads in accordance with 911 guidelines .~-~[~,~ 7 39 '.9 Discuss damages to buildings due to July food 40 D~ 5C` a .5~~ d"~- 2.5 Resolution authorizing Grantworks to submit an application to TCDP for continuation of Kerrville South Wastewater Collection System Project o? 7~ ~~ 50 2.6 Resolution authorizing Grantworks to submit an application to TDHCA for HOME Disaster Assistance 53 .- J~, .S C c,. S ~~ 6~ 2.7 Resolution authorizing Grantworks to submit an application to TCDP for Disaster Relief Fund~~ ~ ~54 ~.8 Approval of estoppel letter relating to Mc,oney leases at airport ~ ~ ~, ~~ 57 2.9 Approval of 2002-2003 Kerr County Community Plan 58 r~ 7~G L%~ x.10 Approval of FY 2003 Kerr Central Appraisal District's Budget ~ 7(C CJ ,Z 59 Presentation by Kerr County financial advisor and bond counsel regarding proposed issuance of lease revenue bonds to make improvements at the Juvenile Detention Facility, and responsibilities and obligations of County in connection with such financing ~~(~ G~_3 62 2.12 Discuss FY 02-03 County Budget gl --- Adjourned 120 3 1 3 9 5 6 7 8 9 10 11 12 13 14 15 16 l~ 18 19 20 21 22 23 24 25 On Monday, August 12, 2002, at 9:00 a.m., a regular meeting of the Kerr County Commissioners Court was held in the Commissioners' Courtroom, Kerr County Courthouse, Kerrville, Texas, and the following proceedings were had in open court: P R O C E E D I N G S JUDGE HENNEKE: Good morning, everyone. It's 9 o'clock in the morning on Monday, August 12th. We'll call to order this regular session of the Kerr County Commissioners Court. Please stand and join me in a word of prayer, followed by the pledge of allegiance. (Prayer and pledge of allegiance.) JUDGE HENNEKE: At this time, any citizen wishing to address the Court on an item not listed on the regular agenda may come forth and do so. Is there anyone who would like to address the Court on an item not listed on the regular agenda? COMMISSIONER BALDWIN: Judge, I have a friend that's come. I think all of us have received phone calls and comments from neighbors about mosquitoes. JUDGE HENNEKE: Yes. COMMISSIONER BALDWIN: And my good friend Jay Bailey is a constituent of mine and a good friend, and he has a mosquito problem. So, I'll just ask him to come this morning to address the Court, and maybe we can somehow get e-iz-... 4 1 _ 2 3 9 5 6 7 8 9 10 11 12 _ 13 14 15 15 17 18 19 20 21 22 23 24 25 the gate open and figure out what to do about it. If there is anything we can do about it. JUDGE HENNEKE: Morning, Mr. Bailey. MR. BAILEY: Good morning, Judge, and good morning, Commissioners. I am Jay Bailey, and I'm here to talk to you about a problem that I am experiencing; I suspect most everybody in the county's experiencing. My wife got out of her car in our garage the other day, and she thought she heard bees or yellow jackets humming. She looked down and she was covered with mosquitoes. Yes, we had water during the last floods, and we had a lot of contamination. And I've been very concerned, and I called -- of course, the County's kind of been a little behind here, but I called Kerrville City Health Department, and they recommended the Bactimos Briquets, which the gentleman told me I could buy at Lowe's. I went to Lowe's and bought these and other things, and I spent over $/, so that I could put this in my little stagnant ponds and what's left of all that water. And right there where I live, we have, down on the corner, a tank that's full of water, and I'm sure it's full of mosquito larvae. This is to control mosquito larvae and it is not poisonous to any other human or pet or livestock, so they can recommend this. I have been covering myself with Deet every morning -- mosquito spray every morning before I go out to e-ic-n~ 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 water my dogs. I change my dogs', cats', and my chickens' water every day, because if I don't, I find larvae in there and we find mosquitoes coming out. As you know, there's already been a bird that's been found in San Antonio that has this West African Nile virus in it. Before we know it, we're goinq to hear of somebody around us that has suspected -- has come down with something, because there's mosquitoes, and we've got to control them. So, I ask you gentlemen to please consider this as part of your considerations for expenses. I know it's on top of everything, and you've got a lot to do, but I can tell you, our godmother called us last night, and she said, "My dog's bowl inside my house is full of larvae," and she's having to change it several hours a day. So, just to tell you gentlemen, it's not way away somewhere in Louisiana. It may be right here with us. And I can -- I would appreciate it if you sirs would consider this as a part of the agenda this morning, and begin to either use this or whatever is recommended. I thank you. JUDGE HENNEKE: Thank you, Mr. Bailey. COMMISSIONER BALDWIN: Thank you, Jay. JUDGE HENNEKE: Important issue. COMMISSIONER BALDWIN: It is, Judge, and I would -- would hope maybe we could have some conversation. I know we can't make a decision about that. Mr. Bailey's -- his comments were that he hoped that we could spend some r ~__~~. 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 tl 2G 23 24 25 6 funds to fight mosquitoes. I -- and, of course, that is -- that is a part of it, but I can't -- I mean, I can see, you know, like, down in Beaumont, I've seen them drive down the need to figure out a way -- if we're going to address this, we need to figure out a way to do that legally. And I just -- I don't know how to do it. COMMISSIONER LETZ: I think the main thing we can do on that is, with the help of the papers, to publicize the importance of changing water out, buying the briquettes. And -- you know, and I just think public awareness, 'cause the problem -- it's severe right now. I've never seen mosquitoes like we have them this year, and with the rains we had over the weekend, it's going to get worse. But every -- anything from, you know, tires, buckets that are tipped over, anything -- I mean, it just takes a matter of hours, literally, and they'll start -- larvae will be in there. I don't know how long it takes -- a day or so, I guess, for them to go from larvae to mosquitoes. It's not very long. But I just think -- and, you know, the papers, I'm sure, can contact the City, and the Health Department there ~s probably more attuned to what needs to be done to control mosquitoes than anyone in the county, just to -- you know, ~_i?_n? 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 1ft 19 20 21 22 23 24 25 7 pesticides and things, MS. VAN WINKLE: We already ran a story on that. COMMISSIONER WILLIAMS: Part of the problem that I've learned about when people call me has to do wi~ti water still remaining in the bar ditches down in the right-of-ways; they just haven't drained out or dried up, and become a breeding ground. And some of the folks who call want to know why we can't do something about either spraying or putting some insecticides in those areas where -- where this is happening. And it is happeniny. And, so I'm not sure what the answer is, but we ought to figure out something we can do. JUDGE HENNEKE: We probably can address that issue. I don't see why we can't. Maybe we can ask the Road and Bridge Department to look at that and get back to us as to what might. be feasible. Yes, Mr. Bailey? MR. BAILEY: Sorry to interrupt, sir. JUDGE HENNEKE: That's all right. MR. BAILEY: We live in a retirement community. Most folks don't have the money -- 2 spent 75 bucks for the stuff, and that was out of my budget. So, just to let you know, we need help. JUDGE HENNEKE: Okay. We'll have to see what we can do. Would anyone else like to address the Court on a 1~ u= 1 2 3 4 5 6 8 9 10 11 1L 13 14 15 16 17 18 19 20 21 22 23 24 25 8 an item not listed on the regular agendas Seeing none, let's go to the Commissioners' Comments. First of all, I'll announce that Commissioner Griffin is not here today. His wife was having surgery in Houston this morning, and he is down there attendinq to her, and our best wishes to Sariciy and her recovery from knee-replacement surgery. Commissioner Baldwin? COMMISSIONER BALDWIN: Yeah. I'll bring you a Tivy High School football update. 1 know that shocks and surprises most of you. But we completed our first week of two-a-days, and today is the last day of two-a-days fox Lhe year. Then they'll go into one -- one time a day practices. But there's some little nicks and bruises, as you can imagine, and have -- one or two kids spent overnight in the hospital, little heat problem. But, other than that, they -- the football team looks absolutely great. This coming Saturday we go to Austin Westlake for a scrimmage, and as some of you know, Austin Westlake is ranked by the coaches as the number one big school in the state. So, that's about all I want to say about that. I'll give you a better report next week, if we make it back. JUDGE HENNEKE: Okay. Commissioner Williams? COMMISSIONER WILLIAMS: Nothing this morniriy, Judge. JUDGE HENNEKE: Commissioner Letz? a-i~_~~= 1 - 2 3 4 5 6 8 9 10 11 12 .- 13 19 15 16 17 18 19 20 21 22 23 24 25 9 COMMISSIONER LETZ: I think the only comment League, they did an outstanding job. I think -- I don't thin]: they had lost at our last meeting; I think they were about to play. And 11- and 12-year-olds lost in the championship game, the state championship, got beat quite handily. The team they lost to ended up winning the regional; Fort Worth West or West Side Fort Worth, I believe, is the name of that Little League, and they're advancing to the World Series in Williamsport, Pennsylvania. So, we lost to the best, but it is -- it is a tough loss, but that group of kids really did amazing things. They were not expected to go anywhere near as far as they did. They're kind of -- they just got better and better, so we're real proud of that group of boys. DODGE HENNEKE: Excellent. I will remind everyone that our next meeting on August 26th is a regular scheduled evening meeting, so if you'll adjust your timetables accordingly, we'll be meeting at 6:30 in the evening on August 26th. Without any further ado, let's jump into the approval agenda. We have some bills to pay, Mr. Auditor. Does anyone have any questions or comments i. oz 10 1 2 3 4 5 6 8 9 10 11 1 ~' 13 14 15 15 1? 18 19 20 21 22 23 ~4 25 the bills. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve the -- approve payment of the bills as presented and recommended by the Auditor. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget amendments. Number 1 is for Road and Bridge Department. MR. TOMLINSON: Last court meeting, the Court approved a budget amendment for $21,142.45 for worker's comp, and at that meeting we approved an amendment to -- Lo be transferred from Contract Fees. After that -- after visiting with Leonard, we -- he -- he recommended that we change that to be transferred from the High Water Bridge project, because he was going to use all the dollars in the Contract Fees, so -- line item. COMMISSIONER BALDWIN: I've got a question about all that, real simple question. If we approve this -- which I'm sure we will, but we have another court order just kind of floating around out there from the previous meeting. Would now be the time to clean that up, or do we just lel 1 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ^2 23 24 25 11 them continue to float around for years? DODGE HENNEKE: No, we'll -- we`ll clean it up. This will be in the nature of an amendment to what we did last time. COMMISSIONER BALDWIN: Good. JUDGE HENNEKE: Any questions or comments? COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court amend the previous order transferring $21,142.45 from Contract Fees to worker's compensation for Road and Bridge Department to transfer the $21,192.45 from funds allocated Tor High Water Bridge to worker's compensation. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.l JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Amendment Number 2 is for the public library. MR. TOMLINSON: Okay. I've had a conversation with the City about -- about this issue, and for the -- for Year 2001-2002, I think in a joint meeting that the Court had with the City -- I have a copy of -- of the request from the City at that time. Their request for o-~z-,,, 12 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 78 19 20 21 ~~ <_ 23 24 25 funding for the library, according to this copy that I have, was $397,180. For some reason that I -- I don't know if it's a typographical error or what, but we only budgeted 77,176, so we're -- we're under budget for the library funding by $20,004. So, I -- I told -- I told Dane Tune at the City that I'd bring this issue to the Court today. The only -- the only thing we can do is to declare an emergency and -- and take the $20,004 from surplus funds from the library fund. COMMISSIONER WILLIAMS: How much is in there, surplus library fund? MR. TOMLINSON: There's approximately $60,000 to $80,000 in that fund. COMMISSIONER BALDWIN: Could it be that we actually budgeted that amount because that's what we meant to do? And we shouldn't spend any more than that? Is that a possibility? MR. TOMLINSON: Well, I don't know. My memory is not that good. COMMISSIONER WILLIAMS: Well, I don't recall we had any discussion about cutting the allocation. COMMISSIONER BALDWIN: I'm sure we didn't, but we should have that discussion. We may here in a little while. COMMISSIONER WILLIAMS: We may in a little a-i~-n~ 13 1 2 3 4 6 8 9 10 11 l~ 13 19 15 16 17 18 19 20 21 22 23 24 25 while; you never knoca. COMMISSIONER BALDWIN: I'll second it. COMMISSIONER WILLIAMS: I'll make the motion. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court declare an emergency and increase Line Item 19-659-991 by the amount of $20,004, with the funds to come from the Fund 19 Surplus Reserves. COMMISSIONER WILLIAMS: Question. This puts us square, then, for the balance of the budget year; is that correct? MR. TOMLINSON: That's correct. And that is the same amount that the City funds. Exact same amount. COMMISSIONER WILLIAMS: Okay. COMMISSIONER BALDWIN: And Fund 19 is library fund only. That can be used -- that money can only be used for library fund only. MR. TOMLINSON: It's designated as a special revenue fund, and that's for -- for the purpose of -- of funding the public library. COMMISSIONER BALDWIN: Okay. JUDGE HENNEKE: Any other questions? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. e-1I-~% 14 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Request Number 3 for the County Clerk, MR. TOMLINSON: Okay. This request is from the Clerk to transfer $74 from Software Maintenance to Books, Publications, and Dues in her budget. COMMISSIONER BALDWIN: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 3 for the County Clerk. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Budget Amendment Number 4 for District Courts. MR. TOMLINSON: This -- this budget amendment lacks $30,000 -- $30,274,76 to be in balance. But I have we have $6,470.69 in Special Trials in the 216th Court. I'm recommending that we transfer that balance out, but we're -- with the bills that we have to pay currently, we need $48.64 in Books, Publications, and Dues for the 216th Court, $900 in Court-Appointed Services for the 16th Court, $20,999.97 a-iz- ~~^ 15 1 L 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ^3 24 25 in bills in attorney's fees for -- for the 216th Court, $3,09..30 for Court-Appointed Services for the 198th Court, $7,94 .50 for Court-Appointed Attorneys for the 198th Curt. Nowhere in the General Fund can I find $30,000 to transfer into these line items for -- for this amendment. Ttie only -- the only thing I see to do is to declare an emergency and pay these bills from -- from surplus funds in the General Fund. JUDGE HENNEKE: Did these bills relate -- they don't relate to the trial that was just completed, do they? MR. TOMLINSON: No. No, they don't. JUDGE HENNEKE: So we 'll still have those to come in. MR. TOMLINSON: Still have those, yes. JUDGE HENNEKE: What's the difference between the amount in Special Trials and the amount in the -- have you figured that -- did you figure that? MR. TOMLINSON: It's $30,274.76. JUDGE HENNEKE: That's in addition to the $6,000 for -- MR. TOMLINSON: Yes, that's in addition to. JUDGE HENNEKE: Thirty thousand what? MR. TOMLINSON: 2?4.76. JUDGE HENNEKE: Okay. ~-~z-~_ 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 16 COMMISSIONER WILLIAMS: What is Fund 10? MR. TOMLINSON: That's the General Operating Fund. I also -- I do have two late bills associated with this amendment, and one is to J. Mitchel Private Investigations for $350, and the other one is to Cindy Snider for $3,092.30 for court transcript. COMMISSIONER LETZ: I move we declare an emergency, take the balance, 30,000 -- JUDGE HENNEKE: 279.76. COMMISSIONER LETZ: -- 274 from reserves. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 4, transfer $6,470.69 from Special Trials, declare an emergency, transfer $30,274.76 from Fund 10, Surplus Fund Balance, and authorize payment of two late bills, one in the amount of $350 to J. Mitchel Private Investigations, and one in the amount of $3,092.30 to Cindy Snider for court transcripts. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) DODGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Order Number 5. e_i?-a~ 17 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ 23 24 25 MR. TOMLINSON: Okay. Number 5 is -- is for County Court at Law. They have court-appointed attorney's bills totaling $2,680.40. Prior to this, we've transferred funds from the County Court budget. Those have -- are depleted. There are no excess funds in the County Court at Law budget for -- for this amendment, so I'm recommending that we declare an emergency and pay -- pay these bills for $2,680.40. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court declare an emergency and transfer $2,680.40 from Fund 10, Surplus Fund Balance, to Expense Code 10-427-402 for Court-Appointed Attorneys in the County Court at Law. Do we have any surplus salary money anywhere, perhaps for the constable in Precinct 1? Anything like that? MR. TOMLINSON: We will have. JUDGE HENNEKE: We will have, okay. But we don't have enough yet to -- COMMISSIONER LETZ: He's on vacation. JUDGE HENNEKE: He's on vacation at this time? MR. TOMLINSON: He's still drawing salary right now. n-~_-~ 18 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 24 25 CVMM1551UNER LETZ: I have a comment. Tommy, is there a way to track -- to track the increased costs due to whatever the legislation is that's causing this -- these attorneys to be appointed sooner in the process? Because, I mean, the reason for this is primarily that we're -- the Legislature has mandated that we appoint -- or the judges appoint attorneys earlier in the process. I suspect that's the reason, anyway. MR. '1'OMLINSON: Yeah, that is the reason. And the answer to your question is yes, we can. In tact, we're mandated by the same law to report those costs to -- to the Legislature. COMMISSIONER WiLL1AM5: 1 think that's something that -- MR. TOMLINSON: That's something that -- well, that report will be filed in November, and it's -- it's for the period ending September 30th. COMMISSIONER LETZ: Along with that report, I would encourage the Court to remind me -- or someone else on the Court remember to do a resolution to Harvey to try to repeal that law, or at least if they're going to do it, have the State pay for it. It's ridiculous. This is one of the clearest state mandates that have been passed down to us that is having disastrous budget effects to us, and we have no control over it. And the judges really don't, either, to 19 1 2 3 4 5 6 7 8 9 10 11 12 13 14 1S 16 1/ 18 19 20 21 22 23 24 25 a degree. 'They've been mandated to appoint the attorneys sooner. And the only way we can get any relief from this that I can see is through the Legislature. JUDGE HENNEKE: Absolutely. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Number 6 is Yor the Law Library. MR. TOMLINSON: We have a bill for $50 for books for the Law Library. They're -- that line item is also depleted, and there's no -- no funds in that budget to -- to pay that, so we're just going to have to declare an emergency and pay this $50 from surplus funds in the Law Library. COMMISSIONER BALDWIN: So moved. COMMISSIONER WILLIAMS: Second. DODGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court declare an emergency, increase the line item for books in the Law Library by $5U, take the funds Tor such increase from the Fund 18 Surplus Fund Balance. COMMISSIONER LETZ: I guess we can't send e-T~- <- ~o 1 3 4 5 6 7 8 9 10 11 12 13 14 15 ]6 17 18 1°. 2C 2] ~i ~. 2< 2' books back? JUDGE HENNEKE: I guess not. Don't ask me. COMMISSIONER LETZ: I think, Tommy, you may -- or maybe the Judge or someone -- I mean, someone should just let the Law Library know they're out of money and don't accept any more books. JUDGE HENNEKE: Okay. COMMISSIONER LETZ: I mean, pretty simple solution to this one. JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) DODGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. Item Number 7, Indigent Health Care. MR. TOMLINSON: This amendment is for the purpose of -- of funding the remainder of the year for the administrative position that -- that we share with -- share costs in with Peterson Hospital. we had budgeted $8,133.96. We've discovered, through, from Peterson Hospital that they had increased that salary without our knowledge, and we'll need an additional $2,082.57 to match that salary for the remainder of the year. We can take this money from -- from Indigent Health Care expenditure line item, but we -- we are ~~; _ i ; _ 21 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 very, very close to reaching the mar, on -- on indigent health care, and I'm afraid that we will reach the max. COMMISSIONER LETZ: Can we not tell Peterson Hospital they need to absorb this until the next budget year; that we have a budget and we plan to stick to it'? MR. TOMLINSON: We can. COMMISSIONER LETZ: That's my recommendation. COMMISSIONER WILLIAMS: This was done without our prior knowledge? MR. TOMLINSON: Well, that's -- I mean, this is -- this is the first that we -- when we first realized that we didn't have the funds to pay -- pay this person the remainder of the year, so I -- I don't know when it was done, so I can't really answer your question as to why and when. COMMISSIONER LETZ: I mean -- JUDGE HENNEKE: There was some correspondence about an increase in the salary, but I don't recall that it was to be effective until next budget year. I'll have to go back and look. I mean, the arrangement with Peterson Hospital is that we pay half of the costs of the person who does all the administrative work for the Indigent Health Care program. MR. TOMLINSON: I think the biggest problem is our -- is the -- H-i_ u= 22 1 2 3 4 5 5 7 R 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: And -- MR. TOMLINSON: -- the difference in our fiscal years. COMMISSIONER LETZ: Right, I suspected that. MR. TOMLINSON: We don't know, at our budget process, what they're going to do on January 1. JUDGE HENNEKE: And it's the kind of thing where our obligation is to pay half the cost. Our obligation is not to pay a set dollar amount, but to pay half of the -- half of the costs for the individual. COMMISSIONER BALDWIN: So what you're saying, Fred, is that they could give that person a $10,000-a-year raise, and we're obligated to pay for five, huh'? JUDGE HENNEKE: Well, theoretically, they could. This is the same arrangement like the -- like the public library. I mean, our obligation to the public library is to pay half of the operating costs. COMMISSIONER BALDWIN: Yeah. At least we have some conversation with the City on that. JUDGE HENNEKE: Yeah, we have decent dialogue with the City. But, theoretically, if -- if the City increases the operating budget of the library by $200,000, we don't have any choice put to pay $100,000 of that, or just -- you know, we're in breach of that contract. It's the same situation with Peterson. -t-~~= 23 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 COMMISSIONER BALDWIN: Well, 1'11 be happy to vote no on this one. I'll be happy to hold this budget intact, the way it should be. COMMISSIONER WILLIAMS: Can we have some discussions with Peterson about deferring this until -- MR. TOMLINSON: I have not, no. COMMISSIONER WILLIAMS: Can we? MR. TOMLINSON: Oh, yeah. Yeah, sure we can. JUDGE HENNEKE: I'm surprised at the size of the -- COMMISSIONER LETZ: Biq increase. JUDGE HENNEKE: Why don't we just defer this and come back next month -- or in two weeks'? Number 8 is Commissioners Court Professional Services. What is this for? MR. TOMLINSON: This -- I have three -- three different bills from -- from attorneys. One is for $5,355.48 for -- from Allison Bass. It's for -- for a suit that -- that they're representing the County in. 't'here is another one for $61.09 to Thomas, Hudson, and Nelson for -- for another -- for another litigation, and then there's a separate one for $2,359.08 from Allison Bass and Associates for yet a different litigation. COMMISSIONER LETZ: Are all these at the jail? y_1?-n? 24 1 2 3 4 J 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 L c 23 24 25 MR. TOMLINSON: No. One has to do with an employee. The other one is -- is a drainage issue with Road and Bridge. It's a Nancy Cavazos. COMMISSIONER LETZ: Okay. That's the lawsuit -- I know about that. MR. TOMLINSON: And the other one is -- is a jail issue. The first one is a jail issue. COMMISSIONER LETZ: And the first one was jail? MR. TOMLINSON: Yes. COMMISSIONER LETZ: Second one was"? MR. TOMLINSON: Cavazos. And the third one was -- was an employee. COMMISSIONER LETZ: Employee? MR. TOMLINSON: Yes. COMMISSIONER LETZ: What's the nature of that? Not the name of the -- MR. TOMLINSON: It's for Lori Ashley. She was employed with the County Clerk's office. DODGE HENNEKE: Wrongful termination. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. DODGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve Budget Amendment Request Number 8, declare an emergency, and -._-~~ zs 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 7Q 2 1 22 23 24 2s increase the budget for Professional Services in the Commissioners Court by the amount of $7,775.65, with the funds to come from the funds in Surplus Fund Balance. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) JUDGE HENNEKE: Motion carries. COMMISSIONER BALDWIN: That's terrible. JUDGE HENNEKE: Number 9. MR. TOMLINSON: Okay. Number 9 is for the District Clerk and -- and Jury Fund. The District Clerk has asked for a transfer of $2,000 from Jury-Operating Supplies, and $183.33 from Office Supplies, and to add $2,000 to Postage and $151.88 to Microfilm Records, and $31.45 to Books, Publications, and Dues. I do have a late bill associated with this. It's to the United States Postal Service for $2,000. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 9 and authorize issue of the hand check in the amount of $2,000 to United States Postal u~-is-r~= 1 2 3 4 5 6 7 8 Q 10 11 12 13 14 15 16 17 18 19 20 2l L2 23 29 25 26 Service. Any further questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 10. MR. TOMLINSON: Number 1U is a request from -- from the Sheriff's Office -- actually, for the Sheriff's Office and the jail, to transfer $2,788.06 from Deputy Salaries, Sheriff's Office, $219.80 from Crime Prevention, $2 „'70.98 from Prisoner Supplies in the jail. We're increasing Employee Medical Exams line item by $219.80; Prisoner Medical, $2,270.98; and Radio Equipment, $2,674.27, and Prisoner Supplies -- I'm sorry, Vehicle Repairs and Maintenance for $113.79. COMMISSIONER WILLIAMS: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENCSEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court approve Budqet Amendment Request Number 10 for County Jail and Sheriff's Department. Any questions or comments'1 If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) Jr~pGE HENNEKE: Oppcsed, same sign. (No response.) _~ _ ~,. 27 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Motion carries. Item Numbex 11 is for Maintenance Department and Environmental Health. MR. TOMLINSON: Ukay. This request is from Glenn Holekamp to transfer $1,300 from Leasehold Improvements, $10 from Office Supplies. The request is to add $900 to telephone in Courthouse and Related Buildings Department. and $900 to Telephone for the Ag barn, and $10 for Environmental Health. COMMISSIONER WILLIAMS: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE;: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court approve Budget Amendment Request Number 11. Any questions or comments? COMMISSIONER LETZ: Question JUDGE HENNEKE: Go ahead. COMMISSIONER LETZ: I believe Mr. Holekamp was in here -- there he is. Glenn, why are we spending so much more on telephones? MR. HOLEKAMP; Primarily, it's line charges, plus we had to make some changes with some of the lines. They -- every time you have problems with telephones, they charge at a rate of $40 an hour, and so when you have problems -- and then we had more problems with our phone than anticipated, and plus the line charges, I didn't budget 28 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Z4 25 enough for this last year. COMMISSIONER LETZ: What's the nature of the problems? MR. HOLEKAMP: Static. It might be some wiring problems in the building. We -- we find one problem, then we got another one. And there's a lot of lines that run -- especially at the Ag Barn -- run in those walls. We've rercuted a lot of them, though. COMMISSIONER LETZ: Okay, thank you, JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 1Z is for the Court Collections Department. MR. TOMLINSON: This request is Yrom Brad Alford in that department, to transfer $360 out of their Credit History Reports line item to Operating Equipment. COMMISSIONER BALDWIN: That's for a computer monitor, I understand? MR. TOMLINSON: That's correct. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner y-i.-r~ 29 1 3 4 5 E 7 8 9 10 11 12 13 19 15 I5 17 18 19 20 21 2^ 23 24 ~5 Baldwin, second by Commissioner Letz, that the Court approve Budget Amendment Request Number 12 for the Court Collections Department. Any questions or comments? IT not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Number 13 is for the County Treasurer. MR. TOMLINSON: This request is to transfer $600 from Notices to Postage. I also have a late bill related to this for $370 to Kerrville Postmaster. COMMISSIONER LETZ: Question. I thought that all of the netices came out of the Commissioners Court budget. What is this -- what is this budget line item for in the Treasurer's? MR. TOMLINSON: I can't answer that one without my records. COMMISSIONER LETZ: I mean, it's just something -- we may find $600 later on today. I believe -- don`t they all come out -- Thea, don't all of the notices come out of our own budget? MS. SOVIL; Not all of them. I think some oT the other ones come out of different -- MR. TOMLINSON: The Tax Collector has her own y-i>-~~ 30 1 3 4 5 5 7 8 9 10 11 12 13 14 15 lH 17 18 19 2D 21 22 23 24 25 budget for notices. COMMISSIONER WILLIAMS: Road and Bridge does too. ~ COMMISSIONER LETZ: I think we do all the -- JUDGE HENNEKE: Public hearings. COMMISSIONER WILLIAMS: What's interesting, though, is we're this deep in the budget and we budgeted $500; none of it's been spent. COMMISSIONER LETZ: Right. JUDGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 14 is for Commissioners Court. MR. TOMLINSON: Okay. This request is to transfer $324.90 from Postage to Part-Time Salaries for Commissioners Court.. It's for court reporting services to Paula Loetz. COMMISSIONER BALDWIN: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve Budqet Amendment Request Number 14. Any other e -__ -r, 31 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 questions or comments'? It not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Anything else? MR. TOMLINSON: I have two late bills. JUDGE HENNEKE: Okay. MR. TOMLiNSON: One is to Ford Motor Credit for $17,511.52, and it's to pay off -- the payoff on the -- on the 2001 Ford that was totaled in the flood. We kiave an insurance from TAC, $20,556, that we're going to use to pay this with. COMMISSIONER WILLIAMS: Sure glad it's that way and not the other way around. MR. TOMLINSON: Right. COMMISSIONER BALllW1N: I move we pay. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court authorize issuance of a hand check in the amount of $17,511.52 payable to Ford Motor Credit for payment of the 2001 vehicle. Any questions or comments? All in favor, raise your right hand. (The motion carried by unanimous vote.) -~z-o 32 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Opposed, same sign. (No response.) JUUGE HENNEKE: Motion carries. MR. TOMLINSON: The last one is -- is for $300, payable to the Texas College of Probate Judges, and it's for registration fee for Amy Bowlin. CUMMISSIONER WILLIAMS: For whu? MR. TOMLINSON: Amy Bowlin. COMMISSIONER BALDWIN: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court authorize a handbill in the amount of -- hand check in the amount of $300 payable to Texas College of Probate Judges for registration fee for Amy Bowlin, the Probate clerk. Airy questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Upposed, same sign. (No response.) JUDGE HENNEKE: Motion r_arries. MR. TOMLINSON: Just a little history. In my research in county records, I discovered in 1926, the Commissioners Court issued a $9,000 debt for -- 90-year debt for mosquito control. a-i_ n~ 33 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 1? 18 19 ?0 21 2 <3 24 25 JUDGE HENNEKE: Maybe we ought to look at that again. At this time, I would entertain a motion to waive reading and approve the minutes of the Monday, July 8th, Monday, July 8th, Tuesday, July 9th, Wednesday, July 10th, Friday, July 12th, and Monday, Ju]y 22nd, and Tuesday, July 30th meetings of the Kerr County Commissioners Court. COMMISSIONER WILLIAMS: So moved. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court waive reading and approve the minutes of those July meetings. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. I'd also entertain a motion to approve and accept the monthly reports as presented. COMMISSIONER LETZ: So moved. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Court approve and accept the monthly reports as presented. Any questions or ~_.- - 34 1 2 3 4 5 6 7 8 9 10 11 l~ 13 14 15 16 17 18 19 20 21 22 23 24 25 comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.j JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Okay. Moving to the consideration agenda, first item for discussion is Item Number 1, consider a variance request for ex~stinq home on Lots 2 and 4, River Oaks Lodge Subdivision. Franklin? MR. JOHNSTON: Mr. Petty is purchasing 2 West River Oaks Lane, a residence in River Oaks Lodge Subdivision, and upon their survey of the lot, he discovered that some steps from a -- a deck and one little corner of the house, I believe -- MR. PETTY: Closet. MR. JOHNSTON: One little corner of the closet coming out of the house actually encroached in a private easement across his property, which was a road across that easement. He's requesting a variance to the setback rule. This house has been in this location over 18 years. All -- all the folks in the subdivision have signed a petition saying that they agree with his position that it should stay. The only two that have not signed it are, i believe, out of state on vacation? MR. PETTY: Out of state, yes. MR. JOHNSTON; So it's not a controversial -i-.i_ 35 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 thing. I would recommend the variance. COMMISSIONER BALDWIN: You recommend the variance? I so move that we approve the variance. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court grant a variance to the setback rules for the existing home on Lots 2 and 4, River Oaks Lodge Subdivision, owned by Mr. and Mrs. William B. Petty, Jr., as reflected on the survey of such lots prepared by Brian -- Byron R.. Wilkinson, Registered Professional Land Surveyor Number 15.17. Any questions or comments? COMMISSIONER LETZ: Probably, just to make it clear, the variance is from our requirements in our Subdivision Rules. JUDGE HENNEKE: Right. Not a variance from any private easements, only a variance to the setback requirements contained in the Subdivision Rules. MR. JOHNSTON: That's correct. JUDGE HENNEKE: All in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number -~_~-~,~ 36 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 2 is r_onsider advertisement for regulatory signs, name changes, and school zone, and set the public hearing for the same. Y'ranklin'? MR. JOHNSTON: The name changes, Skyline Drive West to be changed to Nimitz Drive West. Speed limits, Old Mountain Home Loop Northwest, 35 miles an hour. Boardwalk North, 45 miles an hour. Honey Creek West, 35 miles an hour. Under the category of No Dumping, Kerrville South Urive South and Pike's Peak South. Stop signs, Beaver Road South stops at Indian Creek Road South. Under the category of School 'Gone, ~0 mile-per-hour speed limit in school zone 200 feet west and east of Our Lady of the Hills High School property on Peterson Farm Road during the hours of 8 a.m. to 9:15 a.m., and during the hours of 3 p.m. to 9 p.m. "School Speed Zone Ahead" sign, S00 toot east of the 20 mile-an-hour school zone on Peterson Farm Road. COMMISSIONER LETZ: Our Lady of the Lake opens up this fall? COMMISSIONER WILLIAMS: Next Monday. MR. JOHNSTON: Yeah, next Monday. COMMISSIONER LETZ: Good. JUDGE HENNEKE: It seems to me like the starting date for that morning school zone speed limit should be more like 7:30. I mean, is there -- a-i: _ 37 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MS. HAR.DIN: That was the request of the school. JODGE HENNEKE: The request was 8 o'clock? Okay. All right. MS. HARDIN: I think they start at 8:20. COMMISSIONER WILLIAMS: I might tell the Court that the delay in this appearing on our agenda so late in the game or so r_lose to the school's opening time had to do with the thought that, because the City annexed the property on Peterson Farm Road for the school, that in accordance with the most resent legislation that came out of Austin, that they would have also annexed part of the road -- Peterson Farm Road, and had responsibility for it. As it turns out, the annexation setback line for the school property -- the setback line that the City annexed was about 60 feet away from our right-of-way, something like that -- am I correct, Franklin? Fifty, 60 feet? And they believe that in their annexation order, that was not adjacent to the road, and therefore they have no responsibility and the responsibility fell back on the County. That's the reason for it being here and the reason for it being so late in getting here. So, the school asked for us to attempt to expedite it; they needed the signs in place as quickly as possible, and we tried to do that for them. They want a flashing light -- or flashing lights both east and west, and -n, 38 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 29 25 those will have to be ordered and put in at a later date at their cost. MR. JOHNSTON: I think that's still a gray area. I'm not sure whether, when the City annexes property, they're supposed to annex the road, but they didn't do it in this case. COMMISSIONER WILLIAMS: It is a gray area, and noting the County Attorney's in the room, I will advise him that there will be a memo forthcoming to ask him to research that to see whether or not they really can finesse it the way they did finesse it, or whether or not that property is, in fact, adjacent to our roadway, which would give the City the obligation and responsibility to take care of it. So, I'm in the process of drafting that, Mr. County Attorney. It will be heading your way soon. COMMISSIONER BALDWIN: I move for approval, Judge. Set the public hearing September 23rd. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve the advertisement for regulatory signs, name change, and school zone, and set the public hearing for the same for September 23rd, Year 2002, at 10 o'clock a.m. in the Commissioners Court, 700 Main, Kerrville, Texas. MR. JOHNSTON: That school sign is to be put ,~_i? ~~_ 39 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 up immediately, right? Before the school starts? JUDGE HENNEKE: Right. Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Item Number 3, consider name changes for privately maintained roads in accordance with the 911 guidelines. MS. HARDIN: I'd like to strike that first one. The Dominion Ranch is in the process of being replatted, and we have not been able to talk to Mr. Cummings about whether or not he approves that road name change. All the others are unnamed roads that only had numbers that 911 has made these requests on. COMMISSIONER WILLIAMS: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Baldwin, that the Court approve the name changes for privately maintained roads as presented. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) e-1~-u~ 40 1 .--. 2 3 4 5 6 8 9 10 11 12 _ 13 14 15 15 17 18 19 20 21 22 23 29 25 JUDGE HENNEKE: Motion carries. Item Number 4, consider and discuss damages to County facilities due to the flooding in July 2002. Mr. Holekamp. MR. HOLEKAMP: This -- this agenda item is basically an information item, and possible action on one of the particular buildings. Now, I'll go through -- you have the little memo that I put with it. Extension Office is probably -- and I say "probably" because FEMA has not given us a definitive answer, "Yes, it is covered." But under the guidelines that I have researched, it does meet the criteria of some assistance on that particular building. You saw the estimates which I received from the claims service that was assigned by TAC, our insurance carrier. Those are the estimates of the repairs on the Extension Office. I'll say that one first, because that one is -- might -- is the largest of the four issues, and they -- but I'm -- I would like to maybe start on doing some of those repairs. The carpets have been ripped out now for over a month, and the floors in that particular office are -- still have some glue on them, and it's -- if you stand too long, you may not leave there. But it -- we have it where it's -- they are able to operate out of that building. But I would like to proceed with some repairs on that, particularly the flooring and some of the sheetrock at the bottom of the -- by the floor, because of the -- the mold issue; there's a little °-'--- - 41 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 1 is 19 20 21 22 23 24 25 bit forming. Number two is Facilities Use and Maintenance office at the Ag building. JUDGE HENNEKE: Excuse me. Why don't we take these one at a time? MR. HOLEKAMP: Okay, that'd be fine. JUDGE HENNEKE: Do we -- ran we qo ahead with the repairs, according to FEMA, on the Extension Agent's office? MR. HOLEKAMP: Yes. Once we -- once we have everything -- this filled in and we keep some evidence of the -- of the damages, which we have, we -- we can do some work to -- to make these buildings happen -- for people to operate out of. So -- and I'll make a call before anything definite is done. I wi1L call -- I expected -- maybe -- Truby, have you heard -- MS. HARDIN: No. I heard from them last week. They still didn't have a date. MR. HOLEKAMP: But Truby and I were in a meeting with them, and they kind of indicated if we get some of these estimates and stuff, that we can proceed with some of the -- some of the work. Now, the only building that's really actually FEMA-affected of mine would be the Extension Office. The rest was rain that came in from the top, which insurance should cover. JUDGE HENNEKE: So, on the Extension Agent, r-i_- _ 42 1 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 is it correct we're looking at $18,914.82? MR. HOLEKAMP: That is the estimate from Baggett Claims, yes, sir. And the deductible with -- with -- on the insurance on that particular building is $25,000 on flooding. JUDGE HENNEKE: Okay. COMMISSIONER WILLIAMS: So it's either going to be FEMA or the County that pays for it? MR. HOLEKAMP: Yes, sir. Yes, sir, that's correct. COMMISSIONER LETZ: Where will the money come from in the budget? MR. HOLEKAMP: Well, I was hoping it would be from the FEMA money. COMMISSIONER LETZ: But it we don't get FEMA money -- MR. HOLEKAMP: Well, I'm not going to proceed with -- at the level that they -- they want to do here immediately. I mean, until we know for sure we will get FEMA money. JUDGE HENNEKE: So, what you're asking really is the -- is for us to authorize you to go ahead and do some limited temporary work in order to make the office more functional; is that correct? MR. HOLEKAMP: With the -- with the intent c-i2-n- 43 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 that it has to be repaired, yes. I mean, we're going to have to do something. COMMISSIONER WILLIAMS: What would that limited work be, if you haven't got the funding? MR. HOLEKAMP: Well, right now, what needs to be done is we need to go in and take appror,imately 6 inches to a foot of the sheetrock off of the walls at the bottom by the base boards. The reason for it is -- is there's been some -- the moisture had gotten into it, and we've been -- we've been spraying it with Clorox mixture to keep any kind of mold growth from starting, but it -- that is -- and until we get rid of it, get it cut out of there, we're going to have a problem. So, I would really like to be able to go in and try tc get that out. And we'll have one process done, so -- and I really believe that the -- the estimates that these people have given us are very, very liberal. I don't -- I don't see it really costing near that much to fix this particular problem. The -- a lot of the tasks that need to be done here can be done in-house. Really, these numbers are based on hiring professionals. I feel like probably everything can be done with employees and trustee-type work, except possibly laying the tile. COMMISSIONER LETZ: The -- and you have funds in your budget to handle the -- the type of work you're doing? ~' -- '~- 44 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. HOLEKAMP: Yes, sir. COMMISSIONER LETZ: Okay. JUDGE HENNEKE: All right. MR. HOLEKAMP: All right. Do y'all want to do that one first, or -- JUDGE HENNEKE: If you have the funds, you know, I dcn't think you need to come to the Court for -- just go ahead. MR. HOLEKAMP: Okay. But, before do I anything, I will get ahold of FEMA. JUDGE HENNEKE: Yeah. MR. HOLEY:AMP: To make sure that this is appropriate of what we're -- we're trying to do here, before -- before we're denied later on. JUDGE HENNEKE: Okay. MR. HOLEKAMP: There is one change in all those estimates. They based it on -- on going back with carpet, which was in there, and the Extension people -- both of them are here, actually, Eddie and Amy both, and they've indicated to me they would really like for us to use a good quality the instead of carpet ber_ause of the maintenance issue, and I applaud them for coming forward and asking that, because it is much easier to maintain. But that is a request on their part, which really, dollar-wise, it will not -- that will not impact anything. a-iz-~~_ 45 1 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 GI 22 23 24 25 JUDGE HENNEKE: Okay. COMMISSIONER BALDWIN: That's what county agents do, is know about things like that. MR. HOLEKAMP: That's correct. And I appreciate their input. All right. Number two, Facilities Use and Maintenance Office out at the Ag Barn. The estimate there was approximately $6,000 worth of damages -- I believe that's correct. I didn't memorize them yet. Yeah, $6,146. And what we're going to have to do there probably is tear out the plywood walls -- or the paneling walls. We've got water in between that came down in between the walls, and it goes along with the telephone deal too; those wires run in there. And we'll have to change some electrical conduit and stuff like that that's placed in those walls. But there's a -- that one there is -- my recommendation at this time un that is to -- that's an insurance claim; insurance will cover the damages on that particular office. They've got -- the insurance adjuster from Baggett, P1r. Andersen, made the comment, though, as saying that normally if you -- if you have a claim, and you -- you repair it, and then you come back and that same problem happens again, like water from the roof comes down and ruins your walls, they're not going to pay for it a second time, Lt's shame on you that second time. So, I think on that one there, I would like N -iz -o~ 96 1 2 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 to discuss possibly, as part of a long-range plan -- 1 don't think that's -- I think we'll take the walls out right now, the paneling, and discuss to what extent the Court wishes to go back with that particular office, and we'll go from there. Currently, the -- the booking office has been moved downstairs here at the courthouse, formerly where Russ Duncan was placed, in that office, and we're running back and forth on the -- showing the facility and that sort of thing. So -- and the same thing with the Dxhibit Hall. There was a limit to the amount of damage from that, and it's all caused from the roof -- roof not holding that volume of water that's coming off of the newer barn and the roof itself. They -- it just cannot hold the volume. Then the courthouse here, which were all minor -- in my mind, it was minor, except for there's one corner in the County Court at Law wall on the -- it would be the -- I guess it would be the west end of the courthouse, and it ran down in the wall between the bricks and the interior walls, and it popped out some plaster in J.P. 1's office in the wall. We've had an issue there that it's going to take somewhat -- some repair work. The rest of the damages that we received were ceiling tile, which are minimal, replacement, and the roofing company has indicated that they are going to come and try to find some of those leaks. It may be insurance -- I mean warranty issues. If h __ __ 47 1 L 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 13 19 20 21 22 23 24 25 not, I believe that we can deal with them in-house through general repair. I don't think it's a -- it's a major deal here at the courthouse. We're very fortunate in the flood that that was the only damage we had. Any other questions? COMMISSIONER LETZ: So, really, we don't need any action right now. You have the -- you just want to update us as to the status, and then at the Facilities Use and Maintenance Office and in the Ag building, you're going to, as I understand it, do minimum repairs now and then come back to us with a long-range -- MR. HOLEKAMP: Well, yes. What I'm doing out there, as soon as we get some people lined up to do it, we're going to tear the walls out of there, the -- the paneling out, 'cause that's all buckled, and because of the moisture in there. We're going to take the ceiling the out, so it's going to be like the old days where you just have the subfloor as the -- the ceiling. And we can maintain a -- you know, a rough office as such out there for -- for the people that are stationed out there, but it's -- it's going to be a little difficult, you know, to do a whole lot of hosting of, you know, people wanting to look at the facility. So -- COMMISSIONER LETZ: Okay. MR. HOLEKAMP: But the only thing is on the Extension Office, and I think you -- the question was -- is e-i~-~~ 48 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2p L 1 22 23 24 25 do you have the funds to do it? Now, if we do what they say in here, no, I don't have that kind of money. COMMISSIONER LETZ: Might. MP.. HOLEKAMP: But what I'm saying is, if I can get started on the sheetrock and things like this, and be ready to go with the flooring when the budget allows me to, which would be probably in September, or if FEMA comes through with some money, I'll be ready to go. I'm asking the authority so once that happens, we can go ahead and fix it, 'cause these people have been pretty patient with me with this floor, but there's really nothing I can do until I get final word from FEMA. COMMISSIONER LETZ: 1 think -- I mean, I don't have any problem with that, but you're still going to have to come back with a budget amendment to get that money into that account, I would think. MR. HOLEKAMP: Oh, yes, sir. When we -- COMMISSIONER LETZ: If FEMA pays. MR. HOLEKAMP: Oh, yeah. COMMISSIONER LETZ: I mean, at some point, to get the repairs completed, it's going to take a budget amendment; you're going to have to come back at that point. MR. HOLEKAMP: Yes, sir. JUDGE HENNEKE: Generally, Tommy, how will we handle this reimbursement from FEMA for repair issues? I a-iz-u.. 49 1 7 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~l 22 23 24 25 mean, will it -- will the money come in and then we'll do a budget amendment to transfer it, say, to the Maintenance Department or the Road and Bridge Department, or how does that work? MR. TOMLINSON: We'll treat it as a separate issue. We'll probably pay for it through -- out of the Maintenance budget and reimburse it through FEMA funds. JUDGE HENNEKE: Okay. MR. TOMLINSON: We still have to have a match, though. JUDGE HENNEKE: MR. TOMLINSON: work that they're going to do MR. HOLEKAMP: people indicated that labor a a match. Yeah. I'm sure that part of the would qualify as a match. Yes. That's what -- those nd stuff would be considered as MR. ODOM: Twenty-five percent. MR. HOLEKAMP: I think Road and Bridge has the same thing on some of the work that they do. JUDGE HENNEKE: Okay. Any other questions for Glenn? Thank you, sir. MR. HOLEKAMP: Thank you. JUDGE HENNEKE: Commissioner Williams, I want to suggest that we might want to consider taking up Items 6, 7, and 8 together. y - ~ ' - rl 50 1 2 3 4 5 6 7 8 9 10 11 11' 13 14 15 15 17 18 19 t0 21 22 23 24 25 CUMMISSIONER WILLIAMS: ThaL's fine. JUDGE HENNEKE: Do you think that will work? COMMISSIONER WILLIAMS: 6, 7, 8 or 5, 6, 7? JUDGE HENNEKE: 5, 6 and 7. COMMISSIONER LETZ: I think 5 is a different item than 6 and 7. COMMISSIONER WILLIAMS: Well, 5 has to do with the sewer wastewater collection project, and the others have to do with funds for -- .TUDGE HENNEKE: Let's take up Item Number 5, consider and discuss approval of a resolution authoxi~iug Grantworks, on behalf of Kerr County, to submit an application to Texas Community Development Program for continuation of the Kerrville South Wastewater Collection System Project. Commissioner Williams. COMMISSIONER WILLIAMS: Mr. Hartzell of Grantworks is here with us this morning. Eric, will you come up front and center? We had a public hearing tc talk about a couple items that have to do with obtaining funds for projects and reimbursement on flood damage and so forth. The public hearing was July 30th. It was attended by two persons from the general public at large, none of which spoke in opposition to what the County was attempting to do. Eric, would you like to bring us up to speed with this one? MR. HARTZELL: Sure. Thank you, Commissioner ~~-a~ 51 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ~' 0 21 22 23 24 25 Williams and Judge and Commissioners Court. My name is Eric Hartsell with Grantworks. Item 5 is a resolution to apply for continuation of the Kerrville South Wastewater Project that's been funded so far for about $750,000. There's a pending application that's not been -- we have not received the word on. This application would be to continue laying sewer line and connect -- placing connections in the Loyal Valley area of Kerrville South. This is through the Community Development Funds, which is a competitive fund throughout the Alamo area. This project, being a first-time sewer project, would have a fairly decent chance of it being funded. The match is 5 percent of the $250,000 grant amount, which is $12,500, and that would be provided by the Upper Guadalupe River Authority. COMMISSIONER WILLIAMS: I move the resolution as presented, for the County to apply through Grantworks for T.C.D.B. funds in the amount of $250,000 for the continuation of the Kerrville South Wastewater Collection Project. COMMISSIONER LETZ: This is the project -- this is continuing the line that's under construction right now through the golf course, extending that line and hooking up, getting to where the hookups are? MR. HARTZELL: Yeah. Part of that same target area, yes. a iz-uz 52 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 JUDGE HENNEKE: Not specifically that line, because the funds for that line are already in-hand. COMMISSIONER WILLIAMS: Already in place. JUDGE HENNEKE: This is to continue the project and hook up more houses to the lines that are being built with the original funds. COMMISSIONER WILLIAMS: This would get us down to the real source of the problem, the Loyal Valley area. MR. HARTZELL: The first -- the Loyal -- the golf course line is an upgrade to the city system. That will allow it to accommodate the overall flow from the target area. About a third to a half of the first grant is going to be used to upgrade the infrastructure. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve a resolution authorizing ,rantworks, on behalf of Kerr County, to submit an application for $250,000 to the Texas Community Development Program for continuation of the Kerrville South Wastewater Collection System Project. Any questions or comments? 7f not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. H ~..- ~~ 1 2 3 4 5 6 7 8 Q 10 11 1L 13 14 15 16 17 18 19 20 21 22 23 24 25 53 (No response.) JUDGE HENNEKE: Motion carries. Item Number 6 is consider and discuss approval of a resolution authorizing Crantworks, on behalf of Kerr County, to submit an application to the Te:~as Department of Housing and Community Affairs for up to $500,000 for HOME, H-O-M-E, Disaster Assistance. COMMISSIONER WILLIAMS: Did you want to combine 6 and 7? JUDGE HENNEKE: Let's just take them separately. COMMISSIONER WILLIAMS: Okay. MR. HARTZELL: All right. Item 6, 7 would actually, if it's the Court's pleasure, remove that item. The HOME Program has not developed their materials yet. They're running behind on getting their applications ready, so we'd like to come back with that later. COMMISSIONER WILLIAMS: Which one? MR. HARTZELL: The HOME Program, the housiriy assistance. It's a different agency, and they haven't developed their material. JUDGE HENNEKE: Okay. COMMISSIONER WILLIAMS: Okay. So we we're taking 6 off? MR. HARTZELL: Yeah. o - 1 J - U 54 1 2 3 4 5 6 7 8 9 10 11 1L 13 14 15 15 17 18 19 20 2l 2^_ 23 24 25 COMMISSIONER WILLIAMS: Okay. Come back another date. DODGE HENNEKE: We'll continue on with Item 7, which is consider and discuss approval of a resolution authorizing Grantworks, on behalf of Kerr County, to submit application to Texas Community Development Program for 5350,000 Disaster Relief funds to be used county-wide to carry out administration, engineering, and eligible disaster relief-related improvements throughout Kerr County. Commissioner Williams, COMMISSIONER WILLIAMS: Eric? MR. HARTZELL: Okay. This item is to apply for the -- for funds that can be used as the 25 percent matching requirement for FEMA funds. This program is the same funds that are used for water and wastewater projects. The State will set aside a certain percentage to be used as disaster relief to meet local match obligations for FEMA. The max number grant is $350,000, and it would be able to be used for that 25 percent for any public infrastructure that the County will be working on through FEMA. COMMISSIONER WILLIAMS: This was one of the topics at the public hearing, correct? MR. HARTZELL: Correct. COMMISSIONER WILLIAMS: The match can be in-kind; is that correct? s iz uz. 1 2 3 4 5 H 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~~ v J 55 MP,. HARTZELL: There actually isn't any match for this $350,000. This actually is the match for FEMA. COMMISSIONER WILLIAMS: Okay. That's better yet. MR. HARTZELL: Yeah, it's cash. COMMISSIONER WILLIAMS: I move the resolution as presented. COMMISSIONER LETZ: Second. JODGE HENNEKE: Motion by Commissioner Williams, second by Commissioner Letz, that the Court approve the resolution authorizing Grantworks, on behalf of Kerr County, to submit an application to Texas Community Development Program for $350,000 Disaster Relief funds to be used county-wide to carry out administration, engineering, and eligible disaster relief-related improvements throughout Kerr County. COMMISSIONER LETZ: What's the likelihood of getting the full $350,000 on this? MR. HARTZELL: The only thing that prevents the County from getting the full $350,000 would be if the amount that FEMA awards the County is less than $1.9 million. COMMISSIONER WILLIAMS: If it's less than 1.4? MR. HARTZELL: That's right. You get $-~_- 56 1 3 4 5 5 7 8 9 10 11 12 13 14 15 16 I7 1B 19 20 21 22 23 24 25 25 percent of whatever your FEMA -- COMMISSIONER WILLIAMS: That works against us? Did I understand correctly? MR. HARTZELL: You get 25 percent of whatever FEMA gives you. COMMISSIONER WILLIAMS: Right MR. HARTZELL: So, 25 percent of 1.4 million is 350. That's the max number you can get, though. COMMISSIONER. LETZ: Leonard, what's it look like our road damage is going to be to qualify for FEMA? MR. ODOM: Whatever our 25 percent is, is a real cooperation deal. We'll cover our 25 percent plus their 75. So, if you get $350,000, I don't -- COMMISSIONER WILLIAMS: You'd have to have $1.4 million. MR. ODOM: We'd have to have $1.4 million. I don't think I'm at that point at all. Maybe $400,000 to $600,000, maybe. But, then again, there's the Hermann Sons Bridge, and we're not quite sure what FEMA's going to do, because they haven't showed up yet. But then would we go back like we did before and them participate? So, as far as my 25 percent, I feel comfortable, wherever that's at, that this thing will -- I think it's Gus Garcia, is who my contact is. COMMISSIONER LETZ: And you have in your list s-~~- _ J7 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ~~ ~_ 23 29 25 the Flat Rock, Third Creek crossing -- the Third Creek at Flat Rock Park? MR. ODOM: Glenn, I believe, has that -- submitted that. We submitted it, but I think when we met, then we put that together with Glenn's, whatever Glenn had. So, they should be covered. We initially put that in, COMMISSIONER LETZ: All right. Thank you. JUDGE HENNEKE: Did we vote? COMMISSIONER WILLIAMS: We have not voted, JUDGE HENNEKE: Okay. A11 in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. COMMISSIONER WILLIAMS: Thank you, Eric. MR. HARTZELL: Thank you. JUDGE HENNEKE: Thank you, Eric. Item Number 8, consider and discuss approval of the estoppel letter related to Mooney leases as the airport. This is the second round of the letter, which we authorized sometime back in the spring. It's for purposes of comfort for the lender for Mooney. It's on the agenda for the City for tomorrow, COMMISSIONER BALDWIN: I move for approval. COMMISSIONER WILLIAMS: Second. .. II 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 G c 23 24 25 S8 JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Williams, that the Court approve the estoppel ]etter related to Mooney leases at the airport as presented. Any questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. One mole, then we'll break. Next item, Item Number 9, consider and discuss the approval of the 2002-2003 Kerr County Community Plan. As you gentlemen undoubtedly remember, this is a plan that's required in order to apply for certain federal grants. It's a plan that's prepared by different agencies, working in cooperation with the citizens. It's a good plan, and the citizens have again brought it to the Court and asked us to approve it, which does add some weight to their grant applications. If anyone has any questions about the plan, I'll be happy to try to answer them. COMMISSIONER BALDWIN: I move for approval. COMMISSIONER LETZ: Second. JUDGE HENNEKE: Motion by Commissioner Baldwin, second by Commissioner Letz, that the Court approve the 200-2003 Kerr County Community Plan as presented. Any questions or comments? If not, all in favor, raise your 1 2 4 5 E 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 59 right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. I propose a 15-minute break. Let's return at 10:35. (R.ecess taken from 10:[0 a.m. to 10:35 a.m.) JUDGE HENNEKE: Okay. Let's reconvene this regular session of the Kerr County Commissioners Court meeting. Next item for consideration is Item Number 10, consider and discuss approval of the FY 2002 (sic} Kerr Central Appraisal District budget, a copy of which is in your packet. I saw Mr. Coates here earlier. COMMISSIONER BALDWIN: I did, too. (Discussion off the record.) JUDGE HENNEKE: Does anyone have any questions about the 2003 proposed budget for Kerr Central Appraisal District? COMMISSIONER LETZ: Yes. On salaries, on average, it`s going up, looks liD:e, 4 percent? MR. COATES: Well, it's an increase over the allotted amount -- actually, about a 3 percent increase over last year's. We had some employees that left last year, and so we were able to take care of that increase by the -- last .~-u 1 2 3 4 5 6 7 8 9 lU 11 12 13 19 15 16 17 18 19 20 21 2~ 23 24 25 50 year's budget overage, basically. I mean, they were allotted, so we realigned the salaries for the year. We had -- we had four employees -- trained employees that have left in the last couple of years. Two of them had R.P.A.'s, which is the highest level you can reach as an appraiser. One of them was working on it, and the other one was clerical. COMMISSIONER LETZ: Okay. Let me ask a different question. MR. COATES: Okay. COMMISSIONER LETZ: Try a different angle here. MR. COATES: A11 right. COMMISSIONER LETZ: Did you put in a cost-of-living -- MR. COATES: Yes, sir. COMMISSIONER LETZ: The 2.6 cost-of-living adjustment that you have basically in the backup? MR. COATES: Yes, sir -- well, actually, my board put it in, but -- COMMISSIONER LETZ: Okay. Is there -- I see a board member back there. Paula, is that tied -- or was that 2.6 tied to a specific index? Or is that -- or ~s that just something that was just decided, that that is a reasonable cost-of-living adjustment? H- 13 ~~2 61 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 ^_3 24 25 MR. COATES: That was the Social Security cost-of-living increase at the time. MS. RECTOR: Yeah. COMMISSIONER LETZ: Okay. All right. DODGE HENNEKE: Any other queslions regarding the K.C.A.D. budget? CUMMISSIONER LETZ: Overall, looks pretty good. JUDGE HENNEKE: Pretty tight. COMMISSIONER LETZ: Pretty tight. MR. COATES: Thank you. JUDGE HENNEKE: Do we have a motion to approve: COMMISSIONER LETZ: I move we approve the proposed X003 budget for Kerr Central Appraisal District as presented. COMMISSIONER WILLIAMS: Second. JUDGE HENNEKE: Motion by Commissioner Letz, second by Commissioner Williams, that the Curt approve the 2003 Kerr Central Appraisal District budget as presented. Any other questions or comments? If iiol, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (NO response.) e-iz-~~, 1 3 4 6 7 8 9 10 11 12 _. 13 14 15 16 17 18 19 ~0 21 ~~ 23 ~4 25 b2 JUDGE HENNEKE: Motion carried. 'f hank you, presentation by Kerr County financial adviser regarding proposed issuance of lease revenue bonds by Hill Country Juvenile Facility Corporation to refinance and rnaY.e improvements to the existing Juvenile Facility Corporation -- Juvenile Detention Facility, and the responsibilities and obligations of Kerr County in connection with such refinancing. Bob Henderson, the County's financial adviser, is here. Before I turn it over to Bob, I want to remind everyone that, based on our previous discussions, the Juvenile Detention Center is -- is over capacity; has been for some time. What is being proposed here is to build an additional 29 beds, which will be used for children before they're actually sentenced, what they call preadjudicated. The need for these -- right now, we have 12 beds for preadjudicated. The need for this is really being driven by the demand for preadjudicated beds from Kerr County, Bandera, Kimball, Kendall, Gillespie, the counties that are served by the two District Judges here in Kerr County, and it's a need that, over the next few years, is going to get to the point the faci]ity will be barely able, if at all, to handle just the kids from the two districts here in Kerr County. So, with that introduction, which we've been 1 - 2 3 9 5 6 7 8 a 10 11 1~ 13 14 15 16 1? 18 19 20 ~l 22 23 ~4 ~5 63 through before, I'll turn it over to Bob for current status. MR. HENDERSON: Thank you, Judge, members of before the Commissioners Court to discuss this issue was actually over a year ago, when the discussion first arose about refinancing the existing debt and to finance an expansion to that facility. Refinancing has become even more attractive in today's market than we saw a year ago. You may recall that the existing debt outstanding is at 7.8 percent. I think we can look for very, very substantially lower interest rates in today`s market. The primary reason that we are here to discuss the project today is that, since we made the presentation a year -- 15 months ago, we have done some additional investigations, through the work of Tom Spurgeon and his firm of McCall, Parkhurst and Horton, clarifying the exact legal structure of the 1994 lease revenue bonds that we're seeking to refinance and what the legal opportunities are with respect to the structure of this debt. We are here today to present a structure to Commissioners Court that is different than what we talked about last year, and I want to ~- iz _ 1 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 H4 explain the structure, and then I'll briefly explain the difference. Verv few oeonle sav T actually nPar~ a Sn this transaction, we actually have three parties involved. The facility development corporation -- a new development corporation is being created, the Hill Country Facilities Development Corporation. Triis corporation will acquire the existing facility from the existing facilities development corporation, issue lease revenue bonds, which will be sold to the investors. The investors will provide the money to the development corporation. The development corporation, in turn, will lease the facility directly to Kerr County. Kerr Cuunty then will enter into an operating agreement with the Juvenile Board, who will operate the system and maintain the system under the terms of the operating agreement, make payments cn the debt back to the facilities development corporation, who in turn would deliver the money to the investors. The difference between this structure and what we presented to Commissioners Court last year was that we thought at the time that the Facility Development Corporation could lease this tacility directly to the Juvenile Board and nct involve directly the Kerr County Commissioners Court. In '94, what happened was there was a ---- - 65 1 G 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 1g 19 2U ^1 22 23 c4 ~5 lease between the Facilities Development Corporation and the Juvenile Board, with it being noted that the Juvenile Board was acting as agent for Kerr County. That transaction was not approved by the Attorney General's office. Mr. Spurgeon can address that, the legalities, but -- but as he was investigating the statutory authority of the corporation, he found out that Juvenile Board did not have the statutory authority to enter into a lease directly with the Facilities Development Corporation, and therefore, we need to go through this structure. That being the case, we wanted tc -- to present this to the Commissioners Court for your consideration and answer any questions that you might have about it. COMMISSIONER LETZ: Can you explain a little bit more -- I guess I should know, 'cause it must Le ~n existence, but the Facilities Development Corporation, who is that? MR. HENDERSON: When -- in 1999, when the lease revenue bonds were originally issued, the structure of that transaction was that the Facility Development Corporation was created, and the board of that corporation is, in fact, the Juvenile Board. JUDGE HENNEKE: The deal was done in 1994. There was no Ccunty direct involvement, other than the lease with the Juvenile Board -- -i_-,~ 66 1 2 3 9 5 6 7 b Q 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. HENDERSON: That was Recor. JUDGE HENNEKE: -- when the company that built the facility defaulted. COMMISSIONER LETZ: Right. JUDGE HENNEKE: The Commissioners Court at that time set up what's called a public facilities corporation, and its name is the Kerr County Juvenile Facility Corporation, and that currently owns the Detention Center. COMMISSIONER LETZ: Right. JUDGE HENNEKE: Because the financing in 1999 was not approved by the Attorney General, in order to refinance the existing debt and get money to expand, the existing facility had to be sold. So, we have set up a new facilities corporation called the Hill Country Juvenile Detention Corporation, which will take title to the facility, and that's why -- and we've already set up that -- the Commissioners Court set up that new public facilities corporation about -- 18 months ago? MR. HENDERSON: Yes, sir. MR. SPURGEON: A year ago. I think it was in August of last year. JUDGE HENNEKE: So that's already in place. But that's -- that's how that all came about and fits together. 67 1 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 MR. HENDERSON: The purchase option date to acquire the facility from the existing Facilities Development Corporation is February 1, 2003. In order to meet that deadline, we have a time table of events that has been presented and adopted by the Juvenile Board, which has documents being prepared at the end of this month, with an expected sale in October and delivery in November, which is within 90 days of that option price date -- I'm sorry, the option date of February 1, 2003. So, we will be proceeding with this transaction forthwith. COMMISSIONER WILLIAMS: Bob, what is the total amount of bond revenue debt in this -- first, for refinancing, and secondly, for new facilities? MR. HENDERSON: The -- the purchase option price on the 1994 bonds is $1,903,493. That's what it will be on February 1st, 2003. The most recent budget -- and keep in mind this project has largely been on hold since last November. The most recent budget for the expansion of the facility provided by Gondeck -- Wayne Gondeck, an architect in San Antonio engaged by the Board, was $2,651,000. COMMISSIONER WILLIAMS: What would be the anticipated interest rate? MR. HENDERSON: I believe that we can -- we will see an interest rate something in the neighborhood of 5 e iz-~~,, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 58 to 5 and a quarter percent. We are going to be applying to various municipal bond insurance companies for municipal bond insurance. If we are able to get that municipal bond insurance, we will be under 4.70, but from our purposes, I think we ought to assume that we're not going to get it right now, and I thinly a worst-case scenario would be 5, 5 and a quarter percent. JUDGE HENNEKE: What's the existing interest rate? MR. HENDERSON: 7.8 percent. COMMISSIONER LETZ: What's the current annual debt service? MR. HENDERSON: The current annual debt service on the project is $335,000 per year. If we refinance that debt at $2,651,000, plus the related costs associated with the transaction, we would see those payments be approximately $372,000 over 20 years. That would be an increase of about $38,000 per year. I reviewed just this morning with Mr. Tomlinson the proposed budget Tor the -- the facility, both as it exists today and with the addition, and he and I concur -- of course, he's here to speak for himself, but it does not appear that $38,000 a year additional debt cash flow would be problematic. And 7'11 let Tommy address that. If ycu want to. MR. TOMLINSON: I will if there's any n- ~c-~~- 69 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 1~ 18 19 20 21 2L 23 24 ?5 questions. JUDGE HENNEKE: Does anyone have any questions? COMMISSIONER WILLIAMS: Who sets the rate, Judge? Who sets the rate of -- reimbursement rate that the counties pay for putting young people -- JUDGE HENNEKE: Well, there's actually lwo rates; there's the preadjudicated rate and the postadjudicated rate. Preadjudicated means before they're sentenced; postadjudicated is after sentencing. The short answer to your question is, the Juvenile Board sets lkie rate. The -- the longer answer is, the rate for postadjudicated kids has two components, depending upon huw they're in there. And, there's one rate for kids who are receiving state support. There's one rate for kids who are there on -- on various counties' budgets, but it's set by the Juvenile Board and it's set at a -- at a level to -- to fund the operations of the Juvenile Detention Facility. Isn't that right, Tommy? MR. TOMLINSON: That's correct. Bob made the comment about -- that we had 1Z beds in our -- or places set aside for preadjudicated children. Part of the purpose for the expansion is to replace those preadjudicated placements in the current facility with postadjudicated placements. Currently, we are -- our fee for preadjudicated u, _ i ' _` 1 3 4 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 70 placements is $83. By -- by adding the new facility, we can -- we can replace those $83-per-day placements with placements for $105 a day. So, we gain the difference betweer, those fees for -- for however many preadjudicated placements we have in the facility. Sc -- acid then for the State requirements or T.J.P.C. requirements for housing preadjudicated placements are much different than they are for -- for the postadjudicated placements. In other words, we -- the demand for -- for personnel is not as great for -- for preadjudicated as they are for postadjudicated. So, we feel that -- by the numbers, we feel like that by combining or refinancing the current debt and -- and adding to the facility, that we can increase our annual cash flow by appro:cimately $300,000 a year. Now, I know that -- that -- I know that some of you can remember when -- when we built the 152-bed jail in 1996, nobody -- nobody planned for that 192-bed jail to be all Kerr County inmates. And we -- you know, in our Well, I think it's inevitable that at some point in time, that juvenile facility will be a Kerr County facility. In other words, all of -- you know, it will be primarily for, you know, Kerr County kids. So, I -- this is my way of ~-1- ~~_ 1 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ^_1 2L 23 24 25 71 thin}:ing, that -- that this -- this project can -- can extend the life of the facility as it is, without -- without having -- without Kerr County, itself, you know, subsidiziny that facility with tax dollars. COMMISSIONER LETZ: Is that facility -- is it similar to the arrangement with the jail? Does the City of Kerrville -- I mean, they're county residents. They're not city -- JUDGE HENNEKE: The City of Kerrville has uo juvenile responsibility; it's all the County. COMMISSIONER LETZ: All the County. So, it's all -- that's what I thought. My other question is -- and maybe I'm just dense on understanding; I never have fully understood this, I don't think, in the seven years -- or six years I've been on the Court. But, okay. The Facilities Development Corporation is -- holds title to the facility. Why is the Commissioners Court approving -- considering this? If they control it and they're going to own it and all we're gong to do is lease it, why are we involved in the mix? JUDGE HENNEKE: I brought it -- COMMISSIONER WILLIAMS: Thanks for asking that question. JUDGE HENNEKE: The facilities corporation was set up by the Commissioners Court. ---- - ~2 1 3 4 5 h 7 8 9 10 11 12 13 19 15 16 l~ 18 19 20 21 22 23 24 25 COMMISSIONER LE'fZ: Right. JUDGE HENNEKE: The reason I asked Bob and Tom to come today was because this is a different structure than what we approved. What we thought we could do a year ago was to do the deal where Kerr County would have no direct involvement, and under the law and the Attorney General's regulations, Kerr County will now have to lease the facility from the development corporation and then turn around and do an operating agreement with the Juvenile Board. That's different. And I was not willing to proceed with the transaction unless we brought it back to the Commissioners Court, explained the difference, and got the go-ahead. So, thar_'s the reason it's here, is because ltie structure is different. COMMISSIONER WILLIAMS: We11, that poses another question. What, then, is the fallback liability to Kerr County? MR. HENDERSON: These bonds will be subject to annual appropriations by the Kerr County Commissioners Court. So, if the Commissioners Court ever were to decide, in its normal budget process, not to appropriate money for this purpose, then -- then you would have the option to do that, and -- and the bond holders would be at risk for the Commissioners Court doing that. I would have to indicate to you that if you failed to appropriate, it would be, you a-:_ 73 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1? 18 19 20 21 22 23 ,q 25 know, considered a negative Trom a credit perspective; your bond rating would undoubtedly suffer as a result of that, but it is an annual appropriation lease. You would nut be held responsible for that debt service payment. COMMISSIONER WILLIAMS: Which poses another MR. HENDERSON: Yes, sir? COMMISSIONER WILLIAMS: Based on what Tommy told us with respect to occupancy and the new rate structure, what happens if, as -- as is the case with the jail, it fills up with Kerr County kids? Are we -- are we going to raise the sufficient revenue under that scenario that we would raise with out-oT-county occupants? Or are we -- explain that to me. Are we going to have a revenue shortfall because we fill it up like we have the jail? MR. TOMLINSON: That -- that has already happened. When -- in '97, when -- when the development corporation, you know, assumed the current debt, and -- and the Juvenile Board, you know, continued to separate the facility, the level of preadjudicated placements, percentage-wise, they were much less than they are today. And so -- and with -- with -- percentage-wise, with a low -- lower daily rates are replacing higher daily rates, is what is -- essentially what has happened. I foresee that if -- you know, if it becomes primarily a Kerr County facility, 1 3 4 5 H 8 9 10 11 l~ 13 14 15 15 1? 18 19 20 21 22 23 Z4 25 ?9 then -- tYien we will have no revenue -- outside revenue at some point, just like now, we don`t have any outside revenue for -- for our jail operation. 50 -- JUDGE HENNEKE: I want to jump in here with my Juvenile Judge hat on and say that -- one of the few times in the four years I've been here I'm going to disagree with Tommy. I don't think it's likely to ever become a strictly Kerr County Facility, because we don't put that many kids in long-term postadjudication programs. And the ones we do have a variety of needs, and all those needs are not ones that are met at our detention facility. For instance, we send kids down to Corpus Christi to a boot camp. That's a different experience than what they get out at the Detention Center, for a different level of misbehavior, for a different experience than they get at the Detention Center. I don't think I have -- maybe one, two kids at the most in the long-term program out at Che Detention Center right now. The other thing is, if we ever filled th? facility up with Kerr County kids, those kids have to go somewhere. And it's cheaper to have our own facility, even if we fill it up ourselves, than it is to send them to Sweetwater or New Braunfels or somewhere like that. So, if we ever fill it up and are paying the whole ticket for the Detention Center, we'll be paying less than we would be Y: - _ _ U 1 3 9 5 5 8 9 10 11 12 13 14 15 16 17 18 19 2U 21 22 23 Z9 25 75 paying if we were sending 70-some kids a year to another facility. So, even if it comes to that, we`re money ahead by having our own -- our own facility, 'cause we have some control over that. MR. TOMLINSON: In answer to your question about -- about the rates, you know, it's -- Tanna, the administrator, constantly monitors the -- the rates that other facilities charge within our area, or even statewide, and we -- the Board -- the Juvenile Board has -- has tried to maintain a level of rates for all kinds of placements that are -- that we consider, you know, in the market. And we have -- we have the ability to change rates, you know, when -- when we feel it's necessary. But, at the same time, we -- we don't want to price ourselves out of the market, either. MR. HECSDERSON: I might answer the question the same way the Judge did, but from a slightly different angle. The Juvenile Board, through the operating agreement, has the responsibility of operating that -- that tacility and will be making payments to the Facility Development Corporation for that debt, Right now, the customers, if you will, of the Juvenile Board is Kerr County and Kendall County and all the other counties that -- that put juveniles into this facility, and so they're getting revenues from all these different sources. The facility will generate enough H-~_- _ 1 2 3 4 5 5 8 9 10 11 1G 13 14 15 15 17 1S 19 2G 21 22 l~ 24 25 76 revenues to meet its obligation expenses and debt service. That's -- that's not really an issue. The question is, what piece of that pie is coming from Kerr County? And, as the Judge pointed out, whatever piece of that pie is coming from Kerr County is going to be a function of Kerr County's obligations under the Constitution to deal with this juvenile detention problem. Whether they pay to this Board or whether they ship them somewhere else, you're still going to have that expense. But the -- you know, you've got "X" number of beds in this facility that the Board is operating. Those beds are generating "X" number of dollars of revenues based on -- as Tommy said, on market rates. And -- and, certainly, based on the budget that that system's already operating on, that wi]1 be more than sufficient to meet its M & 0 operations in this debt service. COMMISSIONER WILLIAMS: Question to the Judge. Would the operating agreement between Kerr County and the Juvenile Board require Commissioners Court approval, and would it require a budget like everybody else submits a budget? JODGE HENNEKE: It will require Commissioners Court approval, and -- and there will be -- the budget will be reflected in the overall County budget. Just -- you know, for years, the Detention budget has been included in the consolidated budgets of the County, and it will continue e- _-... 77 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 L2 23 24 25 to do so. Sheriff? SHERIFF HIERHOLZER: The only -- and it's not directly related to exactly what you're talking about, but Tommy said a while ago you have 12 pretrial -- or preadjudication beds. Are y'all changing those to post in the new plan? Or -- JUDGE HENNEKE: We11, in the new plan, those will become post and the new wing will have 24 pretrial beds. SHERIFF HIERHOLZER: Okay. JUDGE HENNEKE: So we're going to duubie the number of pretrial beds and add 12 post-trial beds to the mix. So, instead of having 51 beds, we'll have 75 beds. SHERIFF HIERHOLZER: My concern was just doing away with pretrial beds, what it sounded like. We need a place to put those before adjudir_ations. COMMISSIONER LETZ: Does this take action by us? JUDGE HENNEKE: I would like to have the Court approval so we can go ahead. Again, the reason it's here is because it's a change in the structure. So, recognizing the fact that the actual documents will have to come bark for approval, I'd like to get approval from the Court today authorizing Mr. Henderson and Mr. Spurgeon to go ahead with the transaction. P 1 ` - f_i ~: ~a 1 2 3 4 5 5 8 9 10 11 1 L 13 14 15 16 17 18 19 20 L 1 22 23 ~4 25 COMMISSIONER LE'PZ: What documents would come back for approval? JUDGE HENNEKE: The lease. COMMISSIONER LETZ: Oh, the lease. It has nothing to do with -- JUDGE HENNEKE: The lease from the facilities corporation to Kerr County, the operating agreement between Kerr County and -- COMMISSIONER LETZ: Not tkie bond documents? JUDGE HENNEKE: No. No, ycu won't have to wade through those, Jonathan. I'm the only one who gets to do that. COMMISSIONER BALDWSN: Another little slant on the difference between local people and out-of-county people is -- you know, is the way I view Rusty's jail. Z prefer our -- if it's going to fill up with local prisoners, I prefer that, 'cause I want the bad people off our streets, and that's the way I look at it. It's not a -- it's not a revenue-type thing. It's bad people runnfnq around our neighborhoods, and we want to get them out of there. And is today -- today, and then the approval of the agreements and i the approval of the budget is the only time we see you guys. JUDGE HENNEKE: Right. COMMISSIONER BALDWIN: Bottom line is, we have absolutely no control over -- ~y 1 2 3 4 5 F 8 9 In 11 12 13 14 15 15 17 18 15 ~G 21 22 ;~ G4 25 JUDGE HENNEKE: Nc. 1 mean, you have a practical control ant! you have the legal control. The Commissioners Court appoints the directors of the facility corporation, so if you don't want Judge Ab1es, Ju<3ge Prohl, and the County Judge to be the directors of the Hill Country Facilities Development Corporation, the Commissioners Cour*_ has the ability to change it. It could appoint Commissioner Baldwin to be a director of the -- COMMISSIONER BALDWIN: Let's drop that question and go to the next one. II (Laughter.) DODGE HENNEKE: Any other -- COMMISSIONER BALDWIN: Okay. Wkiat are we going to dc? Let's do it. JUDGE HENNEKE: I would appreciate a -- a motion to authorize the County's financial adviser and bond counsel to proceed with the transaction as -- as described. COMMISSIONER LETZ: So moved. COMMISSIONER BALDWIN: Second. JUDGE HENNEKE: Motion by Commissioner Lets, second by Commissioner Baldwin, that the Court approve the County's financial adviser and bond counsel to proceed with the refinancing of the Kerr County Juvenile Detention Facility as outlined to the Commissioners Court. COMMISSIONER LETZ: Nadene, have you sketched r-i?-, 8U 1 3 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 LZ 23 24 25 that down for the minutes? MR. HENDEF,SON: I`11 leave it here. DODGE HENNEKE: Any other questions or comments? If not, all in favor, raise your right hand. (The motion carried by unanimous vote.) JUDGE HENNEKE: Opposed, same sign. (No response.) JUDGE HENNEKE: Motion carries. Thank you, Bob. Thank you, Tom. MR. HENDER.SON: Thank you, Judge, Commissioners. COMMISSIONER LETZ: Thank you. COMMISSIONER BALDWIN: Didn't hear much out of the lawyer. COMMISSIONER LETZ: Someday I'll understand that. I'm getting better. MR. HENDERSON: I vowed to only practice law when the lawyer is actually in the room. (Discussion off the record. DODGE HENNEKE: Okay. Do we want to take up the next item, or do we want to just adjourn and go home? COMMISSIONER BALDWIN; I'd rather adjourn and go home. At least come in on a full stomach so I can sleep through some of it. COMMISSIONER LETZ: This won't take long. ~.-u. 81 1 2 3 4 5 6 8 9 10 11 12 13 19 1S 16 1/ 18 19 20 21 22 23 24 25 JUllGE HENNEKE: Won't take long. Okay. The next item, Item -- whatever it is -- Number 12, I guess; it's to consider and discuss the r'Y '02-'03 budget. 1've handed out to each of you a budget summary, which reflects the budget that I am authored -- offering -- authored and offering today. Just for a little bit of background, after the budget workshops, Mr. Tomlinson and 1 went through the various department requests, and -- and I indicated to him those items which I thought should be included in the budget and those items which I thought required additional discussion. The total of those requests came up to $17,591,976. When we got the revenue figures from K.C.A.D. and also Tommy's projected non-tax revenues, the total revenues were $16,856,762. So, you know, the problem was we had about S7UU,000 or more in budget requests than I was willing to insert into the initial draft than we had revenues. So, I went back and -- and scrubbed on the budget some more and came out with a proposal which matches the revenues and the expenses. The problem with that is, based on the decline in non-tax revenues due to the lower interest rates and the inability of the Sheriff to house out-of-county prisoners at the jail, total revenues for this year are up over the total revenues for last year $11,000, which is less than the increase in worker's compensation h- j? - _~c 82 1 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 29 25 premium. So, programs which are not able to be included in include cost-of-living increases, longevity step increases, Capital Outlay, including the Sheriff's Department, training funds for the Sheriff's Department, all of those items which I outlined in my memo to you guys of last week. So, the question becomes, which of these programs do we want to fund out of surplus or other revenue sources? Which do we not want to consider? And are there additional cuts that we would like to make in the operating budgets for the various departments? I'd also say that, in order to get down to the revenue-neutral budget, I had to reduce the Road and Bridge department by $400,000. Leonard and I have talked a little bit about this. I've told him that I did not make any detail as to that reduction; I would leave that up to him as the administrator of Road and Bridge Department. And, in the good fashion that Leonard always follows, he said, "Tell me what we have to do and we'll make it work." So, that's -- that's the outline. And I'm here today willing to discuss where we want to go so that we can bring back a budget in two weeks that will be one that we could approve for purposes of setting a tax rate and having the necessary public hearings on the tax rate and the budget. COMMISSIONER LETZ: My first comment -- first H - ~ ~ - _ 83 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 19 ~0 21 ~, Lc ~3 ~4 25 -- first comment, a priority to me is the cost-ol-living adjustment for the employees. I think we have to do that one way or another. Second thing, two or three years age, or about there, we reduced Road and Bridge's tax rate. They had a very large surplus, and in an effort Lo try to balance that out, we shifted some of their tax rate, basically, to pay for the building next door and some of the tether things we were doing at the time. I think that we need to add that back. I know that's going to make the situation even worse for our other budget, but Road and Bridge is going on a downward spiral at the moment with funding, and it's something that I don't -- I'm not willing to let that happen, you know. So, 1 think -- I don't think we need to give that full amount back that they had, necessarily, at one point. But I don't -- Tommy, do you recall kiuw mur_h of that tax rate we reduced over the -- you know -- MR. TOMLINSON: I think we actually did it over a two-year period. And I -- I'm not sure how many cents that was, but -- I would have to go back and look. COMMISSIONER LETZ: I would like to -- COMMISSIONER BALDWIN: Three, I think. COMMISSIONER LETZ: Three percent, yeah. I'd like to try some kind of an approach that would maybe put 25 percent of what we took away back, and see where that gets us next year, and then we'd look at it again. I mean, H i~-„_ ft4 1 3 4 5 6 7 0 9 10 11 l~ 13 14 15 16 17 18 19 20 2I 22 23 24 25 we need to get at a point where our roads, which is one of our primary functions, along with law enforcement, is on a better ground. If you look at our expenditures over the -- since I've been a Commissioner for the last six years, Road and Bridge, basically -- you know, if you take out -- well, any increase they have is basically salary increases, what we give the employees, and I think they've done an er>emplary job in that department. (Discussion off the record.) JUDGE HENNEKE: This is this year's. COMMISSIONER LETZ: This year's? We added a little bit back this year already? Well, I think we need to fund Road and Bridge. And we -- they were well-funded probably, I think, four years ago, five years ago, and we did take some of that tax rate back. I think we need to protect that. I know Leonard is willing to find areas to cut, you know, $900,000 out of his budget. I don't think that's a good solution. I think some of the special projects can certainly be deferred. Some of them can't. The High Water Bridge is something that we need to keep on going forward on. The Hermann Sons Bridge we need to go forward on. Sheppard Rees, I think, can be deferred a little bit, in my opinion. It's not in my precinct, but that can not be canceled, but it can be deferred a long time. But I just think we're going to get into a situation 85 1 2 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 72 23 24 25 of really hurting the road system if we don't address that problem in our budget now. So, I'm in favor of adding, you know, maybe a quarter of a cent back to their -- some amount back to their tax rate. Those are my first two comments. And then, you know, the other thing, I guess, that I think we could do, on Sheriff's cars, I think we can cut back the number. I think there's six in the budget; I think we ran go back to four. That will give us a savings. I think we need to keep some of those cars in there. And I also think that we can go to -- and I just need a -- I call it kind of discretionary spending, which -- and I basically said that 80 percent of our budget is nondiscretionary, 'cause that's basically salaries, and there's certain things that we just have to spend money on. I don't know if that's a real accurate number or not, but in my calculations, if we would make a -- or reduce each department's budget 5 percent of the -- that 20 percent balance, that would give us $100,000 to work with. I think we have been very generous the past few years. We had some funds; we pretty much gave every department excess funds, or funds to do things that they needed to do. And -- yes, we did. We did, every department. How y'all chose to do it was up to y'all. And I think we just need to cut back every department equally. I don't think we should pick on any one department. I think r-~~-„_ 86 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 15 17 18 19 20 21 22 23 29 25 it needs to be across-the-board belt-tightening. Everyone has benefited from the expenditures. That's where we are right now. Everyone should help cut back till we get our heads above water a little bit. COMMISSIONER WILLIAMS: I would concur in what Commissioner Letz talks about with respect to putting into the budget -- finding dollars to put in the cost-of-living for employees, but I also think that the longevity step increases are a part of their compensation -- expected compensation. They work hard for Kerr County. They spend the time in their job learning and improving and serving the public, and I think we would be remiss in not allowing them to continue to earn their step and grade when they get to it. I don't have a problem with cutting back the number of automobiles that we provide the Sheriff each year. I think we've taken a major step in -- in improving his fleet. I would not want to see us eliminate that program, but rutting it back by a couple vehicles certainly would give us a little slack there. I don't have a problem with that. I'm not exactly sure what you're -- what you're saying, Commissioner, with regard to Road and Bridge. Are you saying that we would transfer some -- or add some of the tax rate back that we took away, and not take their $900,000? Not reduce their budget by $400,000? And the amount that you're talking about in tax rate, would that -~--'- 1 3 4 5 ti 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 87 offset that? Is that the offset you're proposing? COMMISSIONER LETZ: It would basically reduce the amount of their cut by -- you know, add back, you know, maybe $100,000 of tax rate back to them to make them have -- let them have a $300,000 reduction this year, Just kielp some. I just think they should not be asked to absorb that much of the deficit, as far as the cuts. COMMISSIONER WILLIAMS: I don't have a problem with that. We're asking all of the departrnent heads to cut back their budget by 5 percent, including Commissioners Couri? COMMISSIONER LETZ: And I think -- I don't think we still are going to get there with those -- doing these things. And I do not mind having a slight deficit budget for the -- for a couple years. We know in 2005 -- 2005 or 2006? When this thing gets paid off in two more, three more budget years, we will have a -- 500-some thousand -- what's that payment? 523? MR. TOMLINSON: X500,000. COMMISSIONER LETZ: $500,000 will be coming back in. I don't think we want to ge into a point Lhat we have too much deficit spending. I think we still need to do some serious belt-tightening, but I'd like to really see the numbers run and then look at it again. JUDGE HENNEKE: Let's be sure we understand a-rz-cam 1 2 3 4 5 E 7 8 9 10 11 1~ 13 14 15 16 17 18 19 ~~ 21 22 23 24 25 88 what we're talking about, Constitutionally, we cannot run a deficit. budget. What you're talking about is using funds from surplus. COMMISSIONER LETZ: Use surplus funds. JUDGE HENNEKE: And fund additional programs beyond what the revenues will support. COMMISSIONER LETZ: Correct. COMMISSIONER WILLIAMS: The cutback to Road and Bridge, however, will exceed 5 percent, what you're asking from other department heads. COMMISSIONER LETZ: And I think a lot of that, in talking with Leonard, is -- basically, is deferring some special projects. And -- you know, and this -- 1 think probably in all precincts, all parts of the county are going to be affected a little bit by that. I -- and that's -- I'm hoping that's what Leonard's doing. I mean, I do not, you know, want to encourage any kind of a maintenance reduction. There are some areas -- I mean, I think Leonard's pretty close to eliminating all the dirt roads in the county. That can be deferred a ]ittle bit, some things of that nature. Not our ongoing maintenance that he's developed and has worked very well for the county. COMMISSIONER WILLIAMS: I have one question, which I'd like to direct to Leonard, if I may, please. Leonard, with respect to the damage that we incurred on our e iz-n_ 89 1 4 5 h 7 8 9 10 11 12 13 19 15 16 17 18 19 20 21 22 ~3 24 25 road system as a result of the floods -- recent floods, and while you don't have that full number in place yet for FEMA -- if I've understood everything correctly, we dorr't have that total dollar amount yet that we would be asking FEMA. Whatever that dollar amount is, we're going to get with -- get 25 percent Kerr County match. MR. ODOM: Right, sir. COMMISSIONER WILLIAMS: To what extent -- my question is, to what extent does that impact your current ur your next year's budget? Or is in-kind sufficient to make that up? MR. ODOM: I believe that in-kind -- that 125 to 150 I asked for is what I saw outlaid. But, theca again, when that gentleman was up here before that does the grant money -- I have already talked to the gentleman in Austin, so we've got a 25 percent coverage there. Now, I don't know, you know, exactly what that time frame would be, but -- but I feel like any expenditures that we have would probably be -- we should break even. Now, when that mdy be, I don't know exactly, but it will probably be in the next budget year. But I still have this current budget runniny, and so, of course, we're not into that budget, per se, now, so I think we'll be covered. We should break even. That's -- that's what we're hoping we're going to do. That 25 percent can be covered by our in-house labor, equipment, a-~~-o~ 90 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 ^_0 21 22 23 24 25 things like that, plus this Rural Development Corporation will be in there to cover my 25 percent. So -- COMMISSIONER WILLIAMS: Okay. MR. ODOM: -- somewhere, when the smoke clears in the fall, we believe that we should break even, or be close to it. JUDGE HENNEKE: I want to say, too, that I don't think -- if there's any money that the County has to contribute to the match, that shouldn't come out of your budget. I mean, that's what we have reserves for. MR. ODOM: That's what the reserves are for. But, then again, if I don't spend it all -- JUDGE HENNEKE: Exactly. MR. ODOM: -- you can, by authorization of statutes, take that money and offset that into the next budget year. So that's where we'll have -- I think we'll come out all right. Maybe the big outlay would be the Hermann Sons -- the temporary crossing again, but we think that we can get the funding there, both ways. COMMISSIONER WILLIAMS: Thank you. JUDGE HENNEKE: Another way to kind of soften the -- the reduction to Road and Bridge is through use of the Schreiner Road Trust in Precincts 1 and 4. Commissioner Griffin and Commissioner Baldwin will need to get together and decide what amount they want to take out of that fund to a ~ - 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 2~ 23 29 25 91 use for any activity in those two precincts, but that's another way to lessen the -- the impact upon your department to the tune of $50,000, $100,000, whatever is appropriate. MR. ODOM: Did I answer your question? COMMISSIONER WILLIAMS: Yes, thank you very mur_h. Appreciate it. COMMISSIONER LETZ: Go ahead. COMMISSIONER BALDWIN: I want to make a comment, and then -- I agree with almost everything said here. The cost-of-living adjustment for our employees is high priority. The Road and Bridge issue is -- is a priority, because we have -- we really have an investment there, a long-term investment that we don't want to see get pushed back any. I disagree with the good Commissioner down there about particular projects. There's a proje~~t in my precinct that we have an actual opportunity to get out in front of the growth curve in Kerr County, maybe the first time in history, and all he's worried about is some silly bridge that, every time we get a rain, we have to go find it. (Laughter.) COMMISSIONER BALDWIN: Touche. But another -- another issue that I -- I would like to see us address, make sure that it's put in -- back into the budget, are those things that generate revenue for us. As an -~_- - ~2 1 2 3 4 5 6 7 8 9 10 11 12 ,., 13 14 15 16 17 18 19 20 21 22 23 24 25 example, the Department of Public Safety. I don't know how much they bring in through our courts through traffic citations, but it's a lot of money, and they -- you know the two -- two more troopers to Kerr County, so we're talking about another expansion there. And -- and I don't know how accurate these figures are, but I understand that every trooper -- ballpark -- trooper brings in around 10 grand a year into the county. So, if you add two on, you know, there's a lot of work involved in that. So I would -- you know, those things -- and I'm just using D.P.S. as an example. Those things that actually generate funds for a r_ounty need to not only be in there, but possibly enhanced to generate more funds. That's all I have at this time. COMMISSIONER WILLIAMS: I have a question of the Auditor, however. Tommy, with respect to the new budget, in those categories that we had to infuse more dollars this morning, are we accommodating that better in the new budget? We talked about having to expend -- we moved $35,000, $40,000 this morning to cover attorney's fees and so forth in the court system. Are we going to accommodate that line item better in the next budget? -~_- 93 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 19 ^0 21 22 23 24 25 JUDGE HENNEKE: Yes. MR. TOMLINSON: We will continue. The courts -- I think I remember that -- that the 216th Court allowed 90 -- was it $100,000? JUDGE HENNEKE: I think it was 92. MR. TOMLINSON: $90,000 for -- for that expenditure, and the other one is 7U. So, it's -- you know, we don't have any -- you know, a lot of history to fall back on, but that's their -- their best estimate of -- of what it will be. COMMISSIONER WILLIAMS: Thank you. MR. TOMLINSON: The Judge commented on -- on reductions in non-tax revenues as a result of -- of, you know, interest rates and -- and our misfortune of having our jail full. There is another issue that -- that has only to do with Road and Bridge, and that the Tax Collector informed me about, and that I never -- I really didn't realize, but this year has really been a bad year for revenues associated with new car sales. The -- the dealers have just not produced the revenues associated with -- with those transactions as they have in the past. You know, that's -- that's something that may turn around, but it has something -- it had -- has a direct effect on -- on the non-tax revenues that go to Road and Bridge. And also, she's told me that our bus company has changed their -i_- 94 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 registration under all their bus fleet from here to Harris County, and so, you know, those all -- 100 percent of those funds go to Road and Bridge. COMMISSIONER LETZ: That's a big number. MR. TOMLINSON: We don't know exactly what that number is, but -- but it has to be substantial. And I -- I realize that there was a -- a problem with -- with revenues associated with this activity when I was doing my projections, so that prompted me to ask the Tax Collector what her viewpoint on what happened, and -- and we both think that that's -- that is a problem. And we know that -- you know, everybody thinks that 9/11 had a -- had an effect on -- on auto sales nationwide, and so that's part of Lhe problem at Road and Bridge. COMMISSIONER WILLlAMS: To what extent have you experienced revenue shortfall this year in sales tax? MR. TOMLINSON: I think the sales tar, has been -- I think it' relatively flat, as far as collections. JUDGE HENNEKE: Anything else, Tommy, right now? Sheriff? SHERIFF HIERHOLZER: The only comments I'd like to make, especially with what Mr. Letz said, I think the most important part is the cost-of-living and also the educational and longevity, because I finally got a department that -- we have people, as y'all saw in the a i_- ~~ 95 1 2 3 9 5 F, 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 budget presentation, that are staying longeL; we've got people that are getting better education, and we're trying to do that. The deal -- the situation with the cars, lYie only concern I have is, overall, our fleet, counting our unmarked cars, our investigators and people like LYiaL, is over 45 cars. Since y'all started the program, you've done -- we've replaced lft, so we still Have a lot of cars that have over 150,000 miles on them. Some of them are in investigation; some of those have over 200,000. If it were to have to be cut back to about four patrol cars, if that's what we're doing, I would ask that we ~ry and do that in a way that maybe we can purchase a couple program cars to replace some of the C.I.D. cars, the used ones or something like that, to replace some of those real high-mileage. 'Cause our initial plans were to rotate out of patrol into the those C.I.D. positions. If you cut those back, we're going to have a hard time staying with that plan. And the initial plan was also to be able to rotate out of the patrol into your constables and -- and areas like that. The only other thing that I would like to say is, currently, we are housing over Zh out-of-county inmates. Those axe Bandera County's, and I hope we collect, after some of their problems. (Laughter.) SHERIFF' HIERHOLZER: But our problem with -- n-~_ ~ 1 2 3 4 5 6 7 8 9 10 11 12 ^, 1 3 14 15 15 17 18 19 20 21 23 24 25 96 with out-of-county housing and what we ran into, there was a time this last year, 192-bed facility, and we hit 208 and "209 inmates in jail, so we had to ship back all -- all the out-of-county to get it back down to 80 percent of that 192. We shouldn't really house over 153 in that facility. So, we waver; we go up and down. It's just dependinq on courts, depending on sentences and time of year and everything. And -- and any time we can put out-of-county ones in there, we do, it we have that space to do it. We lost housing Gillespie County's after we Comanche. Then the problem we ran into there, when we could ours is $37 a day. Gkay. Because Comanche had a very large jail that they built anticipating federal inmates and all that kind of stuff, and that didn't come through, so they lowered their rates trying to at least keep theirs full. But -- so I can't compete with Comanche County, and -- and Gillespie County's Judge decided they weren't going to pay that extra $10 a day just to house them over here. So, that kind of -- it does fluctuate. Now, my deal is, we will keep it with out-of-county inmates as much as we can. I don't believe in housing federal inmates from other states. I think you absorb too much problem with all that type of stuff. But, you know, border protest, some of those are e-tz-~ 97 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 okay. But we will keep out-of-counties in there as much as we can. Some of the other discretionary funds, I don't mind trying to cut our budget some by that. This Court's done the Sheriff's Uffice real well, getting us back up from years of being behind, so we can cut some of that. Some of the things the Judge said about training -- I hate to cut training, but if we had to by that amount, what we'd have to do is go from two times a year out at Thunder Ranch for the firearms training, cut that back down to one time a year, so that we can cut ammo costs and things like that, so we can make it. And I'm kind of like Mr. Odom is; we'll adjust to it if it has to be done. But the cost-of-living, merit raises, educational raises, longevity, I think, would hurt the entire county, 'cause the employees are what make us. And there's a big enough discrepancy already between our employees and other agencies, that I'd hate to see that get made any larger. But, vehicles, I'm just concerned because that is a major safety issue to the guys that have to operate those vehicles, and any time you get ones with over 150,000, 200,000 miles on them, they shouldn't be on the road. JUDGE HENNEKE: Sheriff, the budget that we're discussing at this time does not include any funds for implementation of the long-range plan. __-n^ 98 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 19 2U 21 22 23 29 25 SHERIFF HIERHOLZER: I understand that. JUDGE HENNEKE: And -- SHERIFF HIERHOLZER: I think the long-range plan is very important. I think the people -- the committee that worked that did a fabulous job. I think it does show a lot of discrepancies, but if we have -- you know, I mean, we're having a hard time, especially jail employees; I need more employees in there. The more the population goes up, the more duties in there and everything. I really do need those -- those jail employees. But, you know, we can make it work. Our overtime budget may have to increase because of the amount of time we have to call people back in to work when somebody else takes off, or things like that. You saw the -- the hourly figures, or the number of employees that it takes, based on the State's rate, to fill one full-time position for a year, and things like that, but we can make it. There are some costs that I can't control. Inmate medical is one that skyrocketed this year. I don't know what to do about that. We've gone over budget this year on it. That's something we've all talked about. Utility costs and that -- if cutting 5 percent or something like that is out of discretionary funds, you know, I can do that. I can't control utility rates, trash rates, things like that. Because our actual operating budget, even e i~-, _ 99 1 2 3 4 5 6 7 8 y 10 11 12 13 19 15 16 17 18 19 20 21 22 23 24 25 including utilities and that for the Sheriff's Office part, is less than half a million a year. For the jail, it's less than $4UU,000 a year. Everything else is -- is salaries. COMMISSIONER LETZ: $50,000 is all you've got to cut. SHERIFF HIERHOLZER: How much? CUMMISSIONER LETZ: $50,000. SHERIFF HIERHOLZER: Plus this year, the car situation is, this is also the year that we paid off the first set of sir,, so the actual budget doesn't increase that much with the cars, 'cause we paid off those first six. We're just going back into it. And with the prices we gave, we're coming out a little bit cheaper, because interest rates have fallen since that first batch of six you got compared to this year. COMMISSIONER WILLIAMS: Let's find out how much we'd be saving it we cut you back from sir, to four. JrJDGE HENNEKE: Saving about $8,000, roughly. SHERIFF HIERHOLZER: You're paying them three years. Yeah, it would be somewhere around $8,000. JiJDGE HENNEKE: $62,000 for six cars, including the premium for the Expedition, so if you divide that out, it's about $8,000 per car, $B,SUU per car. So -- SHERIFF HIERHOLZER: But the thing is, then, if we cut that, try to get used ones to replace those used a i_ ~~_ 100 1 3 4 5 6 7 8 9 10 11 12 13 19 15 16 17 18 ly 20 ~l 22 ~3 29 ~S ones, I don't know if we can get in that Iease program, or you're having to pay $13,000, $14,000 outright to them. I don't know where you benefit. JUDGE HENNEKE: Well, that picks up about $17,000 that goes towards something else. SHERIFF HIERHOLZER: Over a three-year period. JUDGE HENNEKE: Okay. Anything else? MS. UECKER: I jUSt have d COUple Of comments, Judge. JUDGE HENNEKE: Sure. Go ahead, Linda. What happened? SHERIFF HIERHOLZER: Her head got too big for her shoulders. (Laughter.) MS. UECKER: I had surgery last week, so I can't turn my head very well. JUDGE HENNEKE: We're glad to see you. We appreciate you coming in this morning. I know you weren't scheduled to come. MS. UECKER: 't'hank you. JUDGE HENNEKE: Thanks a lot. MS. UECKER: First of all, 1 appreciate the task that you have to try to balance this budget. And on Commissioner Baldwin's comment about we need to really focus ri-12-~:_ 1 3 4 5 F 7 8 9 10 11 12 13 14 15 lb 17 18 19 ~n 21 2 ~' 23 29 25 101 on those funds that generate funds, a lot of times, just have do not call for generating funds. Now, I know the figure -- and I think Brad is here, so we can probably help a little bit, but as far as the $90,000 and the $75,000 that was appropriated for court-appointed attorneys, I would say probably half of that, maybe more, is eventually recovered and then goes back into the General Fund. Hopefully, I think we're going to -- we're working on legislation to put more teeth in the legislation that will allow us to do that. So, if any of you hear of legislation that comes across in regards to collections, be sure and support it, 'cause that's what we're trying to do. Right now, the felonies, we don't have the teeth that we need to actually go after the felons, especially those that go to T.D.C. When they're out on parole, then they -- they think they're through. They're not. They're supposed to come back and finish paying their restitution to the County and their fines and costs. I agree that, you know, our number one issue is the cost-of-living and longevity for the employees. However, several years ago, when we did the last salary study, I remember the Court saying, okay, you elected officials, we're going to take care of the employees this year; we'll look at you next year. Then last year, you n i2 ~.~ 1 G 3 4 5 h 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~5 102 equalized the Commissioners Court salaries, and once again, we'll look at the elected officials next year. And I think it was, li}:e, at a certain percentage. JUDGE HENNEKE: No, that's wrong, Linda. Last year we -- we adjusted the elected officia]s' salaries to half of what -- to half of what the survey said they should have been. MS. UECKER: Okay. JUDGE HENNEKE: Across-the-board, except the County Judge and the Commissioners, who were capped at less than half. MS. UECKER: Okay. COMMISSIONER LETZ: We got less than everybody else. MS. UECKER: I also remember you stating that we'll look at it again next year. JUDGE HENNEKE: That's right. MS. UECKER: The one thing that I would like to see -- and I think you got it, and I don't know if the rest of us did. Before you finalize this, I would like to see a copy of what you're proposing in your final figures, which we didn't get last year, and as a result, some of the line items that I thought were funded were not. And, just for your information, my budget is -- for this year is -- I mean, I'm going to zero it out, because we did cut last a-~~-a 1 3 4 5 E 7 s 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 ~4 25 103 year. Ana, except for some items on my wish list, I just want you to take note that I am proposing less already than what the budget was last year. So, it's not like -- I }lave never padded a budget, and I don't think any of us have. And that's what makes it real difficult to cut, wrier you only have -- are proposing necessary items. JUDGE HENNEKE: Well, in response Lo yuur question, what I intend to do is to provide to the -- each department head and elected official their budget back -- MS. DECKER: Before approval? JUDGE HENNEKE: -- hopefully by early next week. MS. DECKER: Okay. JUDGE HENNEKE: With what I'm recommending in each line item. MS. DECKER: Okay. DODGE HENNEKE: And then, when we take it up again on the 26th or before that, you'll have equal opportunity to talk to me and the other Commissioners a}~out any specific questions you have. MS. DECKER: Okay. So you'll give us an opportunity for rebuttal before you go in and say, "This is what it's going to be"? JUDGE HENNEKE: Yes. And one thing I need to get some clarification from the Court on, if they're going ~_,I_uz 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 1? 18 19 20 21 22 ~~ 24 25 104 to ask each department to cut 5 percent, is it 5 percent of their total? Is it 5 percent of discretionary? If it's 5 percent of discretionary, how do you define "discretionary"? MS. UECKER: That was going to be my last question, is 5 percent of what? JUDGE HENNEKE: I don't want to make the decision -- COMMISSIONER LETZ: Tc me, it's 5 percent -- I mean, I consider, personally, salaries as nondiscretionary. Discretionary is office supp]ies -- you know, those things, all that type of stuff. Things that we have payments on, obviously, we can't -- doesn't make any sense to cut 5 percent of a maintenance contract. Anything that we hate any control over, or you can, you know, take it out of one line item, you know, in each department. MS. UECKER: Okay. We11, the main thing is that -- so that we get an opportunity to see, you know, what the proposed cut's going to be. JUDGE HENNEKE: It will be there, sure, MS. UECKER: Thank you. COMMISSIONER BALDWIN: Commissioner Letz, this number 5, is that -- is that a number pulled out of the air? Or is that -- have you worked some numbers"? COMMISSIONER LETZ: I've worked some numbers, and I just took some assumptions that 20 percent -- and it s-_.-~~_ 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 ~1 22 23 24 25 105 may be -- now, I don't know how close it is to being accurate, but 20 percent of our overall budget is discretionary spending, 80 percent is nondiscretiouary. If you take that 20 percent number and take a 5 percent reduction of that, it will generate about $1G0,000; very close, 98-point-something thousand, luckily. Now, I'm not sure how the Judge needs to go about doing this task. JUDGE HENNEKE: You guys are going to have to tell me what you want 5 percent cut off of. COMMISSIONER LETZ: I think utilities. I was just talking about it with the Sheriff -- I think the Sheriff left. One way we could make a pretty substantial savings probably is to raise all of our thermostats degrees. I know the jail's always cold and this building is always cold. You know, at least my part of iL. MS. PIE PER: This courtroom's always cold. COMMISSIONER LETZ: You know, so I think you could do some things like that. Just by raising the thermostats a little bit, cutting a little bit everywheLe, 1 think you can come up with some savings. I think that -- I just believe that every department should look, you know, closer to the budget and make some cutbacks. And I think -- you know, I'm not saying there's excess anywhere; I'm just saying that we need to cut the budget, and my preference is to help get feedback from elected officials as to wheie they H- L.-,; 1 L 3 4 5 5 7 8 G 10 11 12 13 14 15 15 17 18 19 20 21 22 23 24 25 106 want the cuts made in their budgets, rather than us do it arbitrarily. I don't know. JUDGE HENNEKE: We need to tell them what they're supposed to cut. If it's 5 percent of their overall budget, that's easy. They look at the bottom line, look at 5 percent. If it's 5 percent of their overall budget minus salary, FEMA, health, retirement -- COMMISSIONER LETZ: Right. JUDGE HENNEKE: -- then they can figure that out. You go much beyond that, and where if it's 5 percent of their overall budget minus salary items, minus maintenance contracts -- COMMISSIONER LETZ: Okay. Do 5 percent minus salaries, FICA, retirement. MS. UECKER: We've been asked for the past several years to cut, you know, which most of us have done. I've done it. Paula's done it. MS. RECTOR: Is that 5 percent of our proposed budget for the year, or last year's budget? JUDGE HENNEKE: 5 percent of what -- what is going to come out -- COMMISSIONER LETZ: Proposed. MS. RECTOR: The proposed"? 'Cause I've already cut mine by $29,000 this year alone, and another 5 percent, we're talking about cutting into my operating a-i~-,,- 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 ~5 107 expenses, which I'm down to the bone on that right now. MS. UECKER: Yeah, me too. COMMISSIONER LETZ: I mean, the past few years, we have -- or the Judge budgeted a certain amount of money that every department got to use at their discretion. JUDGE HENNEKE: That was the first year. COMMISSIONER LETZ: First year. JUDGE HENNEKE: First year's. COMMISSIONER LETZ: So, I mean, there is money there. MS. RECTOR: I wculd invite you to find it in my budget. COMMISSIONER LETZ: Well, okay. Do you want roads not to be fixed? I mean, I'm just saying that everyone needs to share in the cost. MS. PIEPER: Can I say something, though? And I don't mean to be ugly to Road and Bridge, but it's much easier to tell somebody that they can drive around that pothole fcr a couple of months rather than to say, "I'm sorry, I don't have enough money to print out your birth certificate," or something like that, if we're going to cut budgets, because we -- I mean, I -- I know -- COMMISSIONER LETZ: I disagree. MS. PIEPER: -- myself, I've cut my budget as much as it can be cut, I mean -- -~z-u~ 108 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 ZO 21 22 23 24 25 COMMISSIONER LETZ: Okay. Road and Bridge cut theirs; we cut $400,000 to $300,000, we`re saying, more than they want to cut, and they're being able to make do. I think every department can make do. It's that simple to me. MS. PIEPER: I mean, we have fixed prices. You know, stamps are 37 cents, and we have to send out tons of notices. COMMISSIONER LETZ: So does Road and Bridge. So does the Sheriff. MR. ODOM: Potholes are tort liability. MS. PIEPER: Drive around it. COMMISSIONER LETZ: Jannett, everyone -- MS. UECKER: We all have liabilities. COMMISSIONER LETZ: Don't y'all want to -- MS. PIEPER: But unless it's a health, safety, or welfare concern, that pothole doesn't have to be fixed right now. But, by law, I have to print out that birth certificate or send that defendant a notice for court. COMMISSIONER LETZ: Okay. If the rest of the Court doesn't want to have that cut, let's not have 5 percent. JUDGE HENNEKE: Where are we at, guys? COMMISSIONER BALDWIN: Well, I'm just not sure -- you know, if you -- if we ask them to cut, I'm not -- I can't land on the number 5. I mean, why isn't it a-, ~-~~_ 1 2 3 4 5 E 7 8 9 10 11 12 13 19 15 16 1? 18 19 _^0 21 22 23 L Y 25 109 6? Or -- JUDGE BROWN: If you're going to cut, why don't you let ma resubmit mine? JUDGE HENNEKE: We will. JUDGE BROWN: 'Cause I'm going to pad it 5 percent. I disagree with the 5 percent. COMMISSIONER BALDWIN: Well -- COMMISSIONER LETZ: Go ahead. COMMISSIONER BALDWIN: I can tell you right now, I'm not going to vote for a tax increase. I will not vote for a tax increase, and I don't think there's three people at this table that will. And, you know, ii we have -- if you had -- MS. UECKER: Sometimes you have to, though. At some point, you're going to have to. COMMISSIONER WILLIAMS: We did. COMMISSIONER BALDWIN: We just did. Y"ou have so much money coming in and you have so much money going out, and there's only one way to do it. 1 mean, there's twc ways to do it; you can raise the taxes or you can -- you can do a little whacking on it. I'm not voting to raise taxes; I'll answer that right now. COMMISSIONER WILLIAMS: I don't know how Commissioner Letz got to 5 percent, but it's not an unreasonable number. -~. ~_ 110 1 Z 3 4 5 E 7 8 9 10 11 12 13 19 15 16 17 la 19 20 L 1 22 _^3 2~ 25 COMMISSIONER BALDWIN: Not an unreas~ciable number. COMMISSIONER WILLIAMS: I think it has to apply probably to the nondiscretionary items. We have obligations to salaries, and we have obligations for workmen's compensation. We didn't even make it this year; we had to transfer money to take care of increases. Ste, there -- so I think we have to take care of those things which are our obligations, which includes not. only the employee components, but it includes contractual obligations as well. So, everything else can get scrubbed again. DODGE HENNEKE: So, is it the consensus of the Court that we want to ask each department to do a 5 percent reduction in their budget, minus salaries -- the amount of the budget, overall budget, minus the salary items? Is that where we are? COMMISSIONER WILLIAMS: Employee-related items. COMMISSIONER BALDWIN: Vood place to start. COMMISSIONER LETZ: Right. We need to -- I mean, to get Tommy to rerun the numbers and see where we are. JODCE HENNEKE: That's what we'll do. COMMISSIONER WILLIAMS: Tommy, one other question real quick. The Sheriff made note that -- well, a-iz-n~ 111 1 2 3 9 5 5 7 8 9 10 11 12 13 14 15 1b 17 18 19 20 21 2L 23 24 25 first, let me ask you if -- your projection indicates 5.95 percent decrease in non-tax revenues. Did that 5.95 percent include all of the out-oY-county fees that we would have collected through the Sheriff's Department on housing prisoners, or did you leave some in there? The Sheriff talked about he's still going to be able to take a few. I don't know how many a Yew is; 1 don't know how many dollars that would generate. So, is all of it out that he took in from past years? MR. TOMLINSON: I don't remember, but I -- I think -- I don't think there's any revenues -- well, yes there is. There's some revenues from the City for -- for their inmates. To be on the conservative side, I would prefer, I mean, to not budget anything, simply because we've already had the experience that that might not happen. So, I think from -- to be -- to be safe and be conservative with our estimates, I think we need to leave them out. COMMISSIONER WILLIAMS: Okay, that's fine, 'cause it really leads me to another point. The Sheriff talked about -- made a plea for restoring the vehicles. I'n thinking that if he does, in fact, generate some non-tax revenues, maybe six months down the line, there will be sufficient money to buy a couple program cars. MR. TOMLINSON: There is a -- there is a provision in the -- in the law that allows you to -- to ti-~z-_~~ 11. 1 2 3 9 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 certify additional funds that -- you know, that are collected in the ordinary course of business. You can -- you can -- you can increase the budget or change or, you know, amend the budget by the amount of -- of the revenue that you can certify that's above and beyond what you projected at -- you know, at the beginning or at the budget time. We did that, I think, in two cases this year that we've done that. And I don't recall the specifics about that, but I think we did. JUDGE HENNEKE: But that's for revenue that wasn't anticipated -- MR. TOMLINSON: That's correct. JUDGE HENNEKE: -- at the time you do the budget. MR. TOMLINSUN: That's correct. JUDGE HENNEKE: There was a new state program where we got some money back in the tobacco fund; that was an example of that. COMMISSIONER WILLIAMS: 1 think that's speaking to potentially some extra revenue coming from the Sheriff, though. DODGE HENNEKE: Yeah. COMMISSIONER WILLIAMS: Potentially. MR. TOMLINSON: But I -- I try to be -- in projecting revenues, it's difficult to -- to do, and I -- my s-_ -u~ 113 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 philosophy is to be on the conservative side, to approach it that way. Because it's -- it's a lot better to have more than you project than to have a shortfall, and -- in revenues, and that's exactly what happened to us this year, is that some things happened that we didn't foresee. And so we -- that's why we -- that's why we had a shortfall in non-tax revenues, and that hurts. JUDGE HENNEKE: Okay. COMMISSIONER LETZ: My final comment, just Lo clarify a point, Road and Bridge is cutting 15 to 20 percent of their budget. Everyone else is only being asked for 5 percent. I think that's fair. JUUGE HENNEKE: Okay. Just to summarize, so that I have my margin numbers right, we want to include in the budget cost-of-living adjustment, 2 and a half percent, longevity, education step increases, four Sheriff's cars, reduction in the Road and Bridge Department of a projected $300,000, and to ask each department to do an additional 5 percent reduction in their spending, without taking into consideration salary and employee - - and employee cost-related items. So, what we're not adding -- the only capital outlay in the budget will be for the Sheriff's cars, money for bond elections. Conference funds are capped at $500 per elected official and department head. We're taking $7,000 out of the Sheriff's Uepartment training funds, and e-._-=~ 114 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 there's no money for the long-range plan out at the jail or the Sheriff's Department. COMMISSIONER WILLIAMS: You said educational step increases. Did you mean longevity? JDDGE HENNEKE: Longevity and education. COMMISSIONER WILLIAMS: And education, okay. COMMISSIONER LETZ: Judge, on the bond election item, I think it's up to Commissioner Williams and myself to get that on the agenda at our next meeting. And 1 think, depending on what the Court decides what they want to do, what direction, if we're going to go forward or not go forward, I think that will answer that question. JDDGE HENNEKE: Okay. All right. MR. ODOM: You will send it -- Judge, you'll send us a memo exactly what you're expecting? Or -- JUDGE HENNEKE: Well, yes. I'll communicate with all the elected officials and department heads. Yours will be a little different than everyone else's, but yeah, everyone will hear from me. Everyone will get a printout of what I expect out of them. MS. PIEPER: Did I hear you say you're only allowing $500 for educational training for elected officials? JUDGE HENNEKE: That's -- MS. PIEPER: That's not going to cut it. 115 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 There's no way we can get our hours in. JUDGE HENNEKE: I don't disagree with you. MS. PIEPER: Commissioners, that's going to be up to y'all, then. Because you know we're required to get our hours in. COMMISSIONER BALDWIN: Going to be up to us? What do you mean? MS. PIEPER: Because we have to get our 20 hours a year in, and $500 won't cut it. I have vital statistics school, my elections school, O.T. law school, to get my 2U hours, and there's no way $500 is going to cut it. MR. ODOM: Got to start somewhere. Let's start. COMMISSIONER LETZ: We'll look at it, see where it comes out. Judge, do you want to wait until the nest court date, or do you want to have a special meeting next week? JUDGE HENNEKE: I think it's going to push it pretty hard to get the -- if they want actual printouts, it's going to push us pretty hard to do this by the next court date, so I think we'll not schedule a special meeting. After the next court date, if we need to schedule some special meetings in order to meet the schedule for adopting the tax rate and the budget, we can if we need to, but I don't think there's a necessity to have a special meeting -i..-n= 116 1 2 3 4 5 6 7 3 9 10 11 12 13 14 15 16 17 1 °. 19 20 21 22 23 24 25 between now and -- and the 26th. We need that time in order for me to sit down and go through the budget, talk to Tommy, have his department rerun all the printouts, and again distribute it on time so that people have something to look at for the 26th. That's going to push us pretty hard. If we want to go through that whole exercise, it's going to take all of the two weeks. COMMISSIONER BALDWIN: Are we going to -- did we discuss enough about shifting part of the tax rate back into R and B? JUDGE HENNEKE: Well, that will happen just by the tart that, you know, we have to fund it. So -- you know. COMMISSIONER BALDWIN: Maybe -- JUDGE HENNEKE: Now, we're not -- we're not -- there has been no discussion about adding to the surplus. We're simply talking about funding the operation. Now, I'm going to become as popular as a skunk in the school picnic right now, but I'm going to provide some statistics about taxes, be~~ause the responsibility of the Commissioners Court is to fund county government. And I appreciate the article in the Times over the weekend. What I hope that article will do is to generate some debate among the citizens in Kerr County as to what level of services do they want -- do they expect, and are they willing to pay for the a-iz 117 1 ..., 2 3 4 5 6 7 8 9 10 11 1^_ _ 13 14 15 16 1? is ly 20 21 2~ 23 24 25 quality of roads and bridges we have? Are they willing to pay for -- for adequate deputies on the streets? Are they willing to pay for the kinds of services that they've come to -- to expect from the District Clerk, the Tax Assessor, the County Clerk, and all the different departments'? These are numbers that have been generated by the Auditor of the 19 counties in Texas who have a population of plus-or-minus 10 percent of Kerr County. Kerr County has the third highest market value, the third highest per capita income, the seventh highest total budget, and the 14th highest tax rate, Nobody likes to raise taxes. Nobody likes to raise taxes when you have to. Nobody likes to raise taxes for any reason, but there comes a time when you have to fund your government. And Commissioner Letz has suggested that relief is coming in two fiscal years in the form of the 2.80-cent tax increase that we levied last year in order to fund the debt service on the Annex. And we can where we want to gc. But there comes a point in time when And I would hope that we would hear from the people in Kerr County, you know, in the next two weeks and the ner.t month over what level of county services they expect, and are they willing to fund those services, because it - j ~ - I i 118 1 3 4 5 7 2 0 10 11 12 13 14 15 16 17 18 19 20 _'1 22 ~~ 24 25 that's the bo*tom line question. It's not for us to decide; it's for the citizens to decide. Do they want the kind of quality of services they've enjoyed, certainly, in the last three years, or are they willing to accept something lesser? If they want that quality of services, at some point in i time, they're going to have to be willing to pay an additional premium for that quality of services, It's not a decision that we should make up here in a vacuum. I'm sure that none of us want to make that decision in a vacuum, but it's a decision the citizens have to understand, and they need to provide us with their input as to what they expect from this Commissioners Court with regard to funding essential county services. People talk about scrubbing the budget, There's no scrubbing to be done in this budget. 'i'he 5 percent we're asking the department heads to give us back, that's not scrubbing. That's taking money from -- from essential services, because they work hard on their budgets, and they have for four years. We don't have flutf anywhere that we can cut. I mean, the total amount that we provide to the social agencies in Kerr County is $50,000. On a $16.8 million budget, that doesn't even compute, as far as a percentage. The total amount we provide to volunteer fire departments is $77,000. Again, on a -- out of a $16.8 million budget, that doesn't even compute. Where else -~z- ~~ 119 1 2 3 4 5 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 are you going to cut? Are we going to cut the West Kerr County office of the Tax Assessor? I don't think so. That provides an essential service. That's something we're all proud of. Cutting maintenance on the county facilil.ies is -- is a disaster waiting to happen, because if you defer maintenance, eventually, you have a major repair bill, as opposed to -- so, the only place left is personnel. And personnel are the core of our government. They're the core of the services. You r_ut your personnel costs, and -- and services decline, and you're just spiraling downhill. So, where do we go? And that's the debate that we need to have. That's the feedback we need to get from the citizenry of Kerr County, is what level of services do you expect? Do you want to continue ro enjoy the level of service that you have had for the past three years? And, if so, to what extent are you willing to fund those? Because that's -- those are the only answers. We can scrub and scrub and scrub, and hold the tax rate where it is, but if we do that, before too long, there can only be an impact in the services. Sc, hopefully we'll get some feedback in the next couple of weeks, and we'll come up with it starting on the 26th. Anything else? COMMISSIONER BALDWIN: Very well-said, Judge. Very well-said. a-~_-~; 120 1 2 3 4 5 E 8 9 10 11 12 13 14 15 16 17 18 19 ~0 21 22 23 24 25 JUDGE BROWN: Hear, hear. JUDGE HENNEKE: If there's nothing else, we stand adjourned. Thank you all. (Commissioners Court adjourned at 12:D4 p.m.) STATE OF TEXAS COUNTY OF KERR The above and foregoing is a true and complete transcription of my stenotype notes taken in my capacity as County Clerk of the Commissioners Court of Kerr County, Texas, at the time and place heretofore set forth. DATED at Kerrville, Texas, this 16th day of August, 2002. JANNETT PIEPE,,R_,, 1K/err County Clerk BY: ____ ~~`~ --- - Kathy Ba k, Deputy County Clerk Certified Shorthand Reporter H i~-,,,~ ORDER N0. 27667 CLAIMS AND RCCOUNTS On this the 12th day of August, 2Q~02 came to be considered by the Court var•io~_is Commissioners' precincts, which said Claims and Acco~_ints ar•e: 10-C,eneral for $124,66.15;14-Fire Protection for^ $8,333.33; 15-Road and Pr-idge for^ $53,695.49; 18-Coi.inty Law Libr^ar•y for $1,1~5.9Q~; 19-Public Library for^ $31,431.33; 23-Juvenile State Aid Fund for^ $4,441.60; 2-Juvenile Intensive Pr^ogr•am-State Aid Fund for $1,878.99; SQ-Indigent Heaith Car^e for $47,327.99 7Q~-Permanent Improvement for• $3, 864.04; 76-Juvenile Detention Facility for- $89.90; 83-State Funded-216th Distr-ict Rttor•ney for• $1,241.78; 86-State F~.~nded-216th District Probation for $2,224.77; 87-state Funded-Community Cor^rections far ` $5,927.60. TOTAL CRSH REQUIRED FOR ALL FUNDS:$286,163.83. Upon motion made by Commissioner Paldwin , seconded by Commissioner Williams, the Court ~_inanimously approved by a vote of 3-0-0, to pay said accounts. ORDER NO. 27668 BUDGET AMENDMENT IN ROAD AND FRIDGE DEPARTMENT - On this the 12th day of Rugi_~st, 2@@~, ~.~pon motion made by Commissioner Let z, seconded by Commissioner Williams, the Court unanimously approved by a vote 3-@-@, to amend previous Co~_irt PJo. '7648 on tr•ansfer• of 521, 142.45 from Line No. 15-611-2@4 Contract Fees to Line Item N0. 15-611-2@4 Workers' Compensation for Road 8 Fridge Department to tr•ansfer• 521,142.45 from Line Item No. 15-611-585 High Water Fridge to Line Item No. 15-611-2@4 Workers' Compensation in Road and Bridge Depar^tment. ORDER N0. 27E69 HUDC,ET AMENDMENT IN PUHLIC LIPRRRY - On this the 12th day of R~_~gust, 2Qi4i2, upon motion made by Commissioner Williams, seconded by Commissioner Haldwin, the Court unanimously approved by a vote of 3-0-0, to declare an emergency and increase Line Item No. 19-659-491 Operating Expenses by 820, 004.0Q~ in P~_iblic Libr'ay from FUND #19 Sur•pli_is Reserves. ORDER NO. c7E7@ PUDGET gMENDMENT IN COUNTY CLERKS OFFICE ._ On this the 12th day of Rugust, 2@@c^^, upon motion made by Commissioner Paldwin, seconded by Commissioner Williams, the Co~_ir•t unanimously approved by a vote of 3-@-@, to transfer X74.@@ from Line Item No, 1@-4@3-563 Software Maintenance to Line Item No. 1@-4@3-315 Pooks/F'ubliciations/Dues in the County Clerk's Office. ORDER N0. 27671 BUDGET AMENDMENT IN 198TH DISTRICT COURT RND THE 016TH DISTRICT COURT On this the 1'2th day of Rug~ast, @@c, ~_ipon motion made by Commissioner Let z, seconded by Commissioner Williams, the Court unanimously approved by a vote of 3-@-@, to declare an emergency and tr-ansfer• $6,47@. 69 from Line Item No. 1@-436-417 Special Trials and to tr^ansfer $3@,074.76 from FUND #1@ Surplus F~_~nd Balance to the following Line Items; with $48.64 to Line Item No. 1@-435-315 Books-Publications -Dues;with $9@@.@@ to Line Item No. 1@-435-4@1 Court Appointed Services;with $0@,999.97 to Line Item No. 1@-4,:,5-4@0 Court Rppointed Rttor^ney;with $3,@90.3@ to Line Item No. 1@-435-497 Coi_tr•t Transcripts;with $:,,760.@4 to Line Item No. 1@-436-4@1 Co~_irt Rppointed attorney;with $7,942.5@ to Line Item No. 1@-436-4@~ Cour't Rppointed Rttor-ney in the 198th and 016th District Co~_ir•t. The Co~_~nty Treasur-er• and County R~.~ditor are hereby authorized to write hand check in the amount of $3,@92.3@ payable to Cindy E. Snider and to write a hand check in the amount of $35@.@@ payable to J. Mitchel Private Investigations. ORDER N0. c7672 BUDGET RMENDMENT IN COUNTY COURT RT LAW On this the loth day of Aug~_ist ~@@~, ~.~pon motion made by Commissioner^ Lets, seconded by Commissioner Williams, the Co~_irt unanimously approved by a vote of 3-@-@, to declare an emergency to tr^ansfer^ ~~,68@. 4@ from FUND 1@ Sur^plus F~_ind Balance to Line Item No. 1@-4c7-4@~ Co~_ir^t Rppointed Rttorneys in County Court at Law. ORDER N0. 27E73 BUDGET RMENDMENT IN THE LAW LIBRRRY On this the 12th day of Rugust 2Q~02, ~.ipon motion made 6y Commissioner Baldwin, seconded by Commissioner Williams, the Court unanimously approved by a vote of 3-0-0, to declare an emergency and tr•ansfer• $5Q~.00 from FUND 18 Surplus Fund Palance to Line Item No. 18-65Q-590 in Law Library. ~ ~~ /I/off ~~v_ COURT ORDER # # 7 ~oa~~z/o2~ BUDGET AMENDMENT REQUEST FORM DEPARTMENT NAME Indigent Health Care UNEXPENDED CURRENT CURRENT BUDGET EXPENSE CODE LINE ITEM DESCRIPTION BUDGET EXPENSE BALANCE REQUESTED AMENDMENT INCREASE/QDECREASE 50-641-100 administrative $ 8,133.96 $ 651.48 $ 523.35 $ 2,082.57 N07E: Funds to come from Fund 50 Surplus Fund Balance. Expenses are figun:d through 9102. Bisio2 DATE ORDER N0. ~7E74 BUDGET RMENDMENT IN COMMISSIONERS' COURT On this the 12th day of Augi_ist 2@@~, ~_ipon motion made by Commissioner^ Let z, seconded by Commissioner^ Williams, the Co~_irt unanimously approved by a vote of 3-@-@, to declare an emer^gency and tr^ansfer^ $7,77.65 from FUND 1@ Sur•pl~_is Fund Palance to Line Item No. 1@-4@1-48E in Commissioners Co~_ir•t. ORDER NO. 27675 BUDGET AMENDMENT IN GENERAL FUND-JURY RND THE DISTRICT CLERI'. ^n this the 12th day of August 200c^^, i_ipon motion made by Commissioner Baldwin, seconded by Commissioner Letz, the Co~_irt unanimously approved by a vote of 3-0-0, to transfer 32,000.00 from Line Item No. 10-434-331 J~_iry-operating si.ipplies to Line Item No. 10-450-309 Postage and to transfer $183.33 from Line Item No. 10-450-310 Office Supplies with 331.45 to Line Item No. 10-450-315 Books-publications-Dues and to transfer 3151.88 to Line Item No. 10-450-41'2 Micr-ofilm records in General F~.~nd-Jury and the District Clerk's Office. The County R~aditor and County Tr•easur•er ar^e hereby ai_ithorized to write a hand check in the amount of 32,000.00 payable to United States postal Ser^v ice. ORDER ND. 27676 BUDGET RMENDMENT IN THE COUNTY JAIL RND THE SHERIFF'S DEPARTMENT On this the loth day of August 2002, upon motion made by Commissioner Williams, seconded by Commissioner Baldwin, the Court unanimously approved by a~vote of 3-0-0, to tr'ansfer' X2,270.98 from Line Item No. 30-512-334 F'r-isoner Si_tpplies to Line Item No. i0-51~-JJJ F'r^isoner Medicalq to transfer ~c^^19.80 fr^om Line Item No. 10-512-464 Cr^ime F'r^eventian to Line Item No. 10-512-~^c0 Employee Medical Exams;to transfer^ X2,788.06 from Line Item No. 10-560-104 Deputies salaries with X113.79 to Line Item No. 10-560-454 Vehicle Repairs and Maintenance and to tr^ansfer 82, 674. c7 to Line Item No. 10-560-410 Radio Equipment in the Coi.inty Jail and the Sheriff's Depar^tment. ORDER N0. 27677 BUDGET AMENDMENT IN COURTHOUSE & RELRTED BUILDINGS RG BARN FRCILITIES ENVIRONMENTAL HERLTH On this the 12th day of August 2002, upon motion made by Commissioner- Williams, seconded by Commissioner- Baldwin, the Court unanimously approved by a vote of 3-0-0, to tr•ansfer• 81,300.00 from Line Item No. 10-540-470 Leasehold Improvement Supplies with 8900.00 to Line Item No. 10-510-420 Telephone; with 8400.00 to Line Item No. 10-666-420 Telephone; to transfer 810.00 from Line Item No. 10-640-310 Office Supplies to Line Item No. 10-640-420 Telephone in Courthouse K Related Puildings, Ag Barn Facilities and Environmental Health. ORDER N0. 27678 BUDGET AMENDMENT IN COURTS COLLECTION ,-. On this the 12th day of August, c00c ~_ipon motion made by Commissioner Baldwin, seconded by Commissioner' Let z, the Court unanimously appr^oved by a vote of 3-0-0, to transfer S36~D.OQ~ from Line Item No. 1G-429-314 Credit History Reports to Line Item No. 10-429-569 Operating Eq~_iipment in Co~_ir-ts Collection. ORDER N0. c7679 BUDGET AMENDMENT IN THE COUNTY TREASURER ~' On this the icth day of Rug~_~st, c002 ~_~pon motion made by Commissioner- Williams, seconded by Commissioner- Letz, the Court unanimously approved by a vote of 3-0-0, to tr•ansfer• $E00.04~ from Line Item No. 10-497-43~ Notices to Line Item No. 10--497-309 Gostage and a~_ithor•ize a hand check. The County Treasurer and The Co~_mty Auditor are hereby a~.~thorized to write a hand check in the amo~_~nt of $37Q~.00 from Line Item No. 10-497-309 made payable to Kerrville postmaster- #497. ORDER ND. c7680 PUDGET AMENDMENT IN COMMISSIONERS' COURT On this the 1:'th day of August, 200:., upon motion made by Commissioner Baldwin, seconded by Commissioner Williams, the Co~_ir•t unanimously approved by a vote of 3-0-0, to transfer b324.90 from Line Item No. 10-401--309 Postage to Line Item No. 10-401-108 F'ar•t-Time in Commissianer•s' Co~_ir•t. ORDER N0. c7681 RPF'ROVAL OF LRTE RILL TO FORD MOTOR CREDIT COMPANY Dn this the loth day of August, c0Q~2, upon motion made by Commissioner Baldwin, seconded by Commissioner Williams, the Co~_irt unanimously approved by a vote of 3-0-0, to pay late bill in the amount of ~17,511.5~ front Line Item No. 10-56a-46 to Ford Motor• Credit Company for' payoff fig~_ire on flood totaled vehicle VIN#cFRFF'71W71X1736c.:~ cDQ~l FORD. ORDER NO. 27E8: RF'PROVRL OF LRTE PILL TO TEXRS COLLEGE OF F'RDPRTE JUDGES Dn this the i~th day of A~_igust, 200c upon motion made by Commissioner Paldwin, seconded by Commissioner Let z, the Coi.irt unanimously approved by a vote of 3-0-@, to pay late 6i11 in the amoi.int of X300.00 from Line Item No. 10-403--499 to Texas college of F'r•obate Judges for• Registration fee for• Amy Powlin, the Probate Clerk. ORDER N0. 27683 RE'P'ROVE TO ACCEPT MINUTES AND WAIVE RERDING "~' ^n this the 12th day of August 2002, upon motion made by Commissioner Williams, seconded by Commissioner Let z, the Court unanimously approved by a vote of 3-0-0, waived reading and approvg the following minutes: Regular Kerr Coi_mty Commissioners' Court meeting on July 8, 20Q~2 at 9AM, Emergency Meeting on July 8, 2G02 at 10:30 RM, Emergency F',err- County Commissioners Court on July 9, 2~Q~2 at 3:30 F'M, Kerrville City Council and Ker•r• County Commissioners Court City/County Joint Meeting on July 1Q~, 2002 at 4F'M, Special Emergency Session on July lc, 2~Q~~'_ at 11AM, Special Session on July 22, 20Q~2 at 9AM, and Special Session F'~ablic Hearing on July 30, 2Q02 at 6F'M. ORDER ND. :'_7684 APPROVE RND ACCEPT MDNTHLY REPDRTS Dn this the iDth day of August, ~QiQi2, upon motion made by ^ Commissioner Let z, seconded by Commissioner Williams, the Court unanimously approved by a vote of 3-0-0, to accept the following reports and direct that they be filed with the County Clerk for future audit. Robert Tench, J. F'. #3 July 20Q~c Report ORDER N0. 27685 RGpROVRL OF VARIANCE FOR LOTS ~ d 4 RIVER OAKS LODGE SUBDIVISION On this the 12th day of R~_igust cQ~02, ~_~pon motion made by Commissioner Baldwin, seconded by Commissioner Williams the Co~.irt unanimously approved by a vote of 3-Q-0, to gr-ant a variance to the setback rules for• the existing home on Lots c and 4, River• Oaks Lodge Subdivision, owned by Mr^. d Mr^s. William R. Petty, Jr., as reflected on the s~_ir•vey of s~_~ch lots prepared by Ryr^on R. Wilkinson, Reister^ed F'r•ofessional Land Sur•veyor• N~_imber 157, only a variance to the setback r^equir^ements contained in the subdivision rules. ORDER NO. 27686 APPROVRL OF PUBLIC HERRING FOR REGULATORY SIGNS, NAME CHANGES RND SCHOOL ZONE On this the 12th day of Rug~asl: 2@@2, ~_ipon motion made by Commissioner- Baldwin, seconded by Commissioner- Williams, the Court unanimously approved by a vote of 3-@-@, to approve the advertisement for- r•eg~alatot•y signs, name change, and school zone and set p~_tblic hear•iny on September- c3, c@@~ at 1@ A. M. in the Commissioner-s Co~_irt, 7@@ Main, N.er•r•ville, 1"exas as follows: NRME CHRNGE Cur•r•ent Name Skyline Dr•. W SPEED LIMIT Old Mt. Home Loop NW Poar•dwalk N Honey Creek W NO DUMPING hSerrville South Dr• S Pikes Peak S STOP Changed to Nimitz Dr. W 35 MPH 45 MPH 35 MF'H Beaver Rd S (stops to Indian Creek Rd S) SCHOOL ZONE 2@ MPH Speed Limit in School Zone Adjoins Our• Lady of the Hills High School on Peter^s on Far^m Rd N during the hours of B:@@ A. M. to 9:15 A. M. and during the time of 3:@@ P. M. to 4:@@ P. M. School, Speed Zone Ahead sign 5@@ ft. east of 2@ MPH School Zone on Peterson Farm Road ORDER NO. ,~'7E67 RPPROVRL OF NAME CHANGES FOR PRIVRTELY MAINTRINED ROADS IN RCCORDRNCE WITH 911 GUIDELINES On this the icth day of Rugust 1~, ~@@c upon motion made by Commissioner Williams, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 3-@-@, of the name changes for- privately maintained roads in accordance with 911 guidelines as submitted. EXISTING ROAD NRME 3@^c@ Rd 5 @~9 NW 3@3@ NW 3@c2 W 3@^c3 W 13~~ N 3@31 NW 3@SE N 3@i~ N REQUESTED NAME Fact # Large Dr-. S 1 Chute One Way NW 4 Addox Cir- NW 4 Heph~ar•n R d W 4 Kothmann Rd W 4 Antelope F'ath N 3 Golden Way NW 4 Moccasin Walk N ~ Navaho Trl N ORDER N0. 27688 APPROVAL OF RESOLUTION OF Y.ERR COUNTY, TEXRS AUTHORIZING THE SUBMISSION OF A 2003-20Q~4 TEXRS COMMUNITY DEVELOPMENT F'ROGRRM On this the 12th day of Ai_igust 2002, ~.ipon motion made by Commissioner Williams, seconded by Commissioner-, Let z, the Court unanimously approved by a vote of 3-Q~-0, a resolution authorizing Gr•antWor^ks on behalf of Herr Co~.inty to submit an application for- $c50,000 to Texas Community Development F'r•ogram (TCDF')for^ continuation of the Kerr-ville South Wastewater Collection System F'r-oject. ORDER N0. X7689 RF'PROVRL OF RESOLUTION AUTHORIZING GRANTWORKS ON BEHRLF OF KERB COUNTY TO SUBMIT AN RE'P'LICATION TO TEXRS COMMUNITY DEVELOPMENT F'ROGRRM _ FOR i35Q~,OOQ DISRSTER RELIEF FUNDS On this the 1Cth day of Augi_ist, cODc upon motion made by Commissioner^ Williams, seconded by Commissioner Let z, the Co~_ir^t unanimously approved by a vote of 3-Q~-~, of resolution author^izing GrantWor•ks on behalf of Kerr Co~.inty to s~_ibmit an application to Texas Comm~_inity Development Program (l"CDF') for ~,;50,G00.02~ Disaster Relief Funds to be ~_ised co~.inty-wide to car^r^y out administr^ation, engineer^ing and eligible disaster^ relief-r-elated impr^ovements thr^ough Ker^r County. ORDER N0. c7690 RPPROVRL OF ESTOPPEL LETTER RELRTING TO MOONEY LERSES RT AIRPORT On this the icth day of Rugust C202, upon motion made by Commissioner Baldwin, seconded by Commissioner Williams, the Court unanimously approved by a vote of 3-0-0, the estoppel letter relating ~to Mooney Leases at airport and authorize the County J~.idge to sign same. ORDER N0. 27691 RF'F'ROVRL OF c002-2003 I:ERR COUNTY CONNUNITY FERN ^ On this the 12th day of Rugi.ist 2002, ~_~pon motion made by Commissioner Paldwin, seconded by Commissioner Let z, the Court unanimously approved by a vote of 3-0-0, of the 2002-2003 N,er-r' Co~_mty Community Flan as presented. ORDER N0. 27E92 AP'P'ROVAL OF c@@,s KERB CENTRAL AP'F'RRISAL DISTRICT BUDGET On this the 12th day of August ~@@2, ~_~pon motion made by Commissioner^ Lets, seconded by Commissioner Williams, the Court unanimously appr^oved by a vote of 3-@-@, the 2@@3 Kerr Central Rppraisal District B~_idget as presented. ORDER N0, c7E,9:; APF'ROVRL OF KERB COUNTY FINANCIRL RDVISOR RND BOND COUNSEL REGRRDING THE P'ROP'OSED " ISSURNCE OF LEASE REVENUE PONDS RY THE THE HILL COUNTRY DETENTION FRCILITY On this the 1."_'th day of A~.igust ^c00c, upon motion made by Commissioner Let z, seconded by Commissioner Baldwin, the Co~_irt unanimously approved by a vote of 3-0-0, of N.er•r• Co~_inty Financial Rdvisor• and Mond Coi_tnsel to proceed with the refinancing of the I:err Co~_inty J~_ivenile Detention Facility as o~.itlined to the Commissioners Co~_~rt.