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ADDENDUM
COMMISSIONERS' COURT WORKSHOP AGENDA
MONDAY, AUGUST 26, 2002, 3:00 P.M.
COUNTY COMMISSIONERS COURTROOM
KERB COUNTY COURTHOUSE
KERRVII.LE, TEXAS 78028
THIS NOTICE IS POSTED PURSUANT TO THE TEXAS OPEN MEETINGS
ACT. (TITLE 5, CHAPTER 551, GOVERNMENT CODE AND TITLE 5,
CHAPTER 552, GOVERNMENT CODE.)
This Commissioners' Court will hold a workshop meeting Monday,
August 26, 2002, at 3:00 P.M., at the Kerr County Courthouse in the
Commissioners' Courtroom.
• Call to Order
1.3. Discuss concept plan for expansion/renovation of Hill Country Youth Exlu'hition
Center, estimated costs of such renovation/expansion, and financing methods.
(County Judge)
2-L ~ Z
.s .i R-~-
1
Hill Country Youth Exhibit Center
Facility Usage Summary
1999-2000 2000-2001 2001-2002
Full Price Event Da s	st
Move-in Da s'	a2
No Char a Da s *	sa
Reduced Fee Da s	o
Total Event Da s	ass
Full Price Event Da s	s2
Move-in Da s	53
No Char a Da s *	50
Reduced Fee Da s	i
Total Event Da s	~a3
Full Price Event Da s	ios
Move-in Da s	53
No Char a Da s '	73
Reduced Fee Da s	3
Total Event Da s	t e2
* No Charge Days - All 4-H, Extension, and Hill Country District Junior Livestock Show.
* Move-in Days - These are non-event and non-revenue days. They are not included in the total event days.
Hill Country Youth Exhibit Center
Projected Usage Summary
increase)
13%
%increase)
16.60%
No Charge Days -All 4-ri, Extension, and Hill Country Distdcl Junior Livestock Show.
Move-in Days -These are non-event and non-revenue days. They are not included in the total event days.
%ia~ase>
10.70°!°
For 36 Months After
For 24 Months After
For 12 Months After
Hill Country_Youth Exh_ibl~ Cept_er- Kerr County_ _ _ ~, ~
_- T-_-- -..- _ _.__
.. _- ___~ .. __._ -_.. a_. _- _ .. _ _._~- _. ___ . .___ _ _
Three year_statemen[_of revenue._and expenditures, ,Source: Kerr Cpunty Auditor._ _
1
_ _ _ 19991 __ 2000;. ~~ ~_~ _
Gross Revenue i ~ I_. II 2001
(includes reduced feed@ys) 28466111,__ 38474± 44466
__ ..- `~~. ) I _.... ~.-_ t__- _. j. 10266, __ _
Pmt to HCJDLS 30% 6569 8878
__..------ - _._. i - '---_.
__ 29595j_ 34222 _
Net revenue before ex enses 18
_- P -f .____. ~ __ _.
_. ._~ ... ~. _ -_._ Y-_._ ~ _ -- __. _. _.__
Ez enses -~ I 120388___ 154533~1~'_ 175364
P - _
- __._.1 _.._ - _. _._ _. ___. _
Expenses in excess of revenues, _ i,_ _ ',_ _
-- _~ - ~ - r _ _ __
% of_expenees not covered by reyenue~ _0 8181., _ 0.8085_ 0.8049
Ex enditures do not include cap'tal grchases or funds recieved_ ___ __ __
_ p ! p _ r .___ , fromgrants_..',
_ p 1 _ _p _ f the maintenance department..~~,
Pnor to 200111 art of the maintenance salanes were aid out o _ __
In 2000 a full-time secreta~ to do event booking was hired _
I __ i
__ _L_ .._. ._ ~ .. !_...._ .- ~ __ __ __ _.
Jn_2001,63.19%, of expenditures were for salaries and benefits._ _ _ _
*******+*w********•e*************•ra********+************•x***
_ -_-~ __- - __ __ ~L... - __ __ ~.
~. _ J _ _ Completion„ot Expansion/Renoyatign_
Revenue/Expense_Pro _ections_12, 24, 36 Mqs. A ter,
~- - ~ - - - '
I 112 Months 24 Monihs.~ 36 Months ~._
-_~_
Projected percentage increase, ~~ _ 0.13__ 0.1661 _.0.107 _ _
Full pace event day s__ ~ _ __ _50271' a,,,, 58616' r 64888'
F I
___ _
Netsrevenue- before expenses 50270 _ 58616 64888_ _
- I ~ -1 0
i ~ 175363
1 P C_ 9 )
... _ ... ~ {_.__ ___. _f_- -t - __ _
Expenses nxexcess of Orevenuese5 y. '?j Se21~,. 1__//G-17yz3T
' ~ ~ i~c H 95'~ _
i _ I-_
'Does not_ipclude Reduced Fee_D__ays ~_
__ 1
- _ ..._ t ~ _..- ~ -_ _- _ _
The projected increase m Full_ Prlce Event Die, is con_ seryatlve,,_ Should be _
' g _ ~ ~_ ~ g t facilities_management.
9 ~' P
futurecarossf netrorevenuesh ca nibe elnha need besslonal oo m an
-. - ~' ~._
_. ~ - 1 __- - I - --_ __- --
1 Increasing rental fee structure to market value for equivalent facilities.
-_ ~_.
__ __.- _ _ .._ 9 9 _ _ _Y.P _.__
__. __._ __ _. }__ _ revenue,npt now recieved
3. Assumepcontrol of concessions and benef)t' from
__.... - _. _- _ _ ,.. P y -_. __T-o HCDJLS,
4 Eliminate 30% rental ievenue Shari
__.__ `_ .._.... ~ a ment_t
_ _