ORDER N(a. c774f>
RPRROVE EXECUTIOPd OF TWC R6REE:MENT RMENI)MEN"f
On this the 9th day of Septem~er•, '~OV~c, ~_ipnn motion made try
Canimissinner Williz:~ms, seconded by Commissioner Betz, the
On~sr~: ~_manimo~_rsly approved 6y a vote of 4-0-~, the execution
of Texas Worltfor~ce Commission t"fWCi Child Care Lor_a1
Initiative Rgr-cement Rmendment #t'~0~~_000Ok~[~, F'rcagram 4#04cc0C0;;,
and a~.rthori~ed Co~an'~:y Judge to sign the same.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Brenda Chapman OFFICE: Kerr County YMCA Day Care
Sharron Wade Sunshine Inn Day Care Center
MEETING DATE: September 9, 2002 TIME PREFERRED: 9:00 a.m.
SUBJECT: (PLEASE BE SPECIFIC)
Approval and execution of Texas Workforce Commission (TWC) Child Care Local Initiative
Agreement Amendment #2002000000, Program #08220003
(This amendment a/lows for access to unspent Initiative funds and extends the contract period for an
additional year to spend these specific dollars. Anew Agreement will be presented later this month for the
upcoming year)
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Brenda Chapman & Sharron Wade
5 - 10 minutes
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
~a~lu~ett nl iepen
Kerr County Clerk
700 Main St. Suite 122
Tel. (830) 792-2255 Kerrville, TX 78028 Fax. (830) 792-2274
September 10, 2002
Ms. Emily Ortiz-Wheeler
115 E. Travis
Suite 220
San Antonio, TX 78205
Re: Texas Workforce Commission, Child Caze Local Match Agreement Amendment
Deaz Ms. Ortiz-Wheeler:
Per our telephone conversation this date, please find enclosed four originals of the Texas
Workforce Commission, Child Care Local Match Agreement Amendment, signed by
Judge Henneke on September 9, 2002.
Please return an original of the document to our office after it is executed by Alamo
Workforce Development Boazd and The Texas Workforce Commission. If you have any
questions, please call me.
Sincerely,
~~~~ ~nz~:l1~
Linda Hamilton
Kerr County Clerk's Office
TWC CorRna #2002CCC000-0O1
Kerr County
Child Care Local Ioitiative~_
CONTRACT LANGUAGE CHANGE CERTIFICATION
Certification
c ~x. rn.twc..o®.a
I hereby certify that the terms and conditions of this contract and/or any of its attachments
have not been altered in any way from the original document e-mailed on August 26, 2002` _, ranmewe:F.+~ar~~.~~._. -
including change, addition or deletion except as specifically set forth in the space provided
below. I fwther aclmowledge that any alteration described below shall not be binding until
expressly approved by [he Executive Director of the Texas World'orce Commission or the
Exec tiveDirector'sdesignee. c~
S goature Date ~ (~ Z_
Fred Henneke
Printed or Typed Name
County Judge
Title
Kerr County
Company/Organization
Changes/Additions/Deletions (Reference the specific location and the nature of any change
to the contract terms and conditions as received)
......... __.. _.._._...__ ..............__._..........._... mar r~rtmd:~~i
_...... d
CS-9 (?11A71)
TEXAS WORKFORCE COMMISSION
Child Care Local Match Agreement Amendment
cover sneer
NOTE: Amendments must be executed by both the Contributor and the Board prior to the current agreement end date.
Ab1>NDMEPiT	I	BFFECT1Ytl.DATE	7/1/02
PLUMBER		iOF AMENDMENT	
NTRACT	2002000000	~~
~" RM	08220003
PNM ~		,
MB	
Kerr
NAME;:	Tomm Tomlinson	NAMES	Emil Ortiz-Wheeler
<PHONENUMBEH'	830-792-2237	PHONENiIhD1ER`	210-581-1073
FAX NUMBER r`	830-792-2218	FAR NI)MBER'	210-272-3292
uTtt~x FDr+v~IrttIBE? ~
All other terms and conditions of the Agreement not herein amended remain in effect and constitute promised
performances by the Contributor and the Board.
SIGNATURES: The person signing this agreement on behalf of the Contributor or the Board hereby warrants that he or she
has been fully authorized by their organization to:
• execute this agreement on behalf of his or her organization, and
• validly and legally bind his or her organization to all the terms, performances and provisions of this agreement
For the faithful performance of this A reement, as amended, the arties below affix their si atures and bind their a ncies.
I KERB COUNTX ALAMO
(GONT,RIBUTOR). WORKFORCE DEVEIOPMENT BOARD
~ J LWDA#: 20
Director
The Texas Workforce Commission accepts this amended pledge of funds to be used as required match for federal funds.
Cassie Carlson Reed, Executive Director Date
Child Care Local Match Agreement Amendment Page I of 2 Rev. 4/02
The Contributor and the Board seek to amend the Local Match Agreement referenced above in the following
I'I" I MOl)TFICATION TO'GENERAL TEtNT5 OF` AGREEMENT 1
Child Care Local Match Contribution Agreement
ALAMO Workforce Development Board ~~V ~ ~,
-NAME OECONTRDIUTOR : KERR COUNTY
PLEDGIJD LOCAL MATCH AMOUNT
DONATION
TRANSFER
CERTIFIC~STION QE-:EXPENSE : $SO,l1W
The Contributor identified above pledges the local funds as indicated above in order for the Board to draw down
federal child care funds. Both the local and matched federal funds will be used for the provision of allowable child
care services in the local workforce development area (workforce area).
All parties understand and agree that (1) the appropriate Federal Medical Assistance Percentage for Texas will be
used to determine the amount of federal funds matched as a result of this local contribution, and (2) this agreement is
contingent upon acceptance of this agreement in an open meeting by a majority of the Commissioners of the Texas
Workforce Commission.
SIGNATURES: The person signing this agreement on behalf of the Contributor or the Board hereby warrants that he
or she has been fully authorized by their organization to:
• execute this agreement on of his or her organization, and
• validly and legally bind his or her organization to all the terms, performances, and provisions of this agreement.
For the faithful performance of this agreement as delineated, the parties below affix their signatures and bind their
agencies effective October 1.2002 and continuing through August 31.2003.
_ __.
KERIt COUNTY ALAMO
:(CONTRIBUTOR) WORKFORCE DEYELOPNENT BOARD
-,
Printed Name.: F d Henneke Alan D. Miller
Title County Judge Executive Director
E-mail Addres9es chapmanb~ymcasatx.org alan.millerLtwcstate.tx.us
Signature
Local Contribution Agreement
PART A, GENERAL AGREEMENT TERMS
SECTION I: The Contributor, by executing this agreement, certifies that:
a. It is not currently a party to an administrative proceeding pending before the Texas Workforce Commission
(TWC). If the Contributor should become a party to an administrative proceeding before the Commission
prior to acceptance of this agreement by TWC, this agreement shall be void.
b. The Contributor, if it is a for-profit entity, does not currently:
i) have a contractual relationship with TWC for services or products of a value of $50,000.00 or greater,
or
ii) have a bid before TWC for such a contract, except for a contract or bid that relates solely to providing
child care services.
c. Upon execution of this agreement, the Contributor shall not enter into a contract with TW C or submit a bid in
response to a request for proposal issued by TWC before the first anniversary of the date on which TWC
accepted a donation from the Contributor unless the contract or bid relates only to providing child caze
services.
SECTION 2: The Contributor agrees as follows:
a. To remit to the Boazd the pledged local share in accordance with Attachment A, Item F, DonationlI'ransfer
Payment(s) or Certification of Expense Schedule.
For donations and transfers of funds, checks remitted by the Contributor must be made payable to the Texas
Workforce Commission and submitted to the Boazd.
a To keep, and make available to the Boazd upon request, records adequate to show that the contributed funds
put forth in this agreement are eligible for matching purposes.
d. When certifying the expense of public funds as the local match, to provide the Boazd with a statement that
certifies the expense and includes information detailing services delivered and expenditures in the format and
within the time frames prescribed by the Board.
e. The Contributor certifying expense as child caze match will also certify that certified expenditures represent
expenditures eligible for federal match, were not used to match other federal funds, and were not federal funds
unless authorized by federal law to be used to match other federal funds.
f. To provide the Boazd, upon request, with data needed for federal reporting purposes.
SECTION 3: The Board agrees as follows:
a. To use the funds donated or transferred by the Contributor, and the resulting federal funds, to purchase child
care services, including quality enhancement activities, within the workforce azea consistent with the intent of
this agreement.
b. To ensure that child care services provided by funding made available through this agreement are only those
provided in accordance with all applicable local, State, and federal laws and regulations.
c. To erisure that expenditures resulting from a certification of expense by the Contributor (if applicable)
represent expenditures eligible for federal match; were not used to match other federal funds; and were not
federal funds unless authorized by federal law to be used to match other federal funds.
d. To inform the Contributor of the time frames and procedures for remitting payment of pledged funds or
submitting reports delineating certification of expenditures during the contribution period.
SECTION 4: The Board and the Contributor agree as follows:
a. Attachment A, Child Care Local Match Contribution Information Agreement, is incorporated by reference.
b. To comply with federal regulations in 45 CFR 98.53 and 98.54 regarding the donation of funds, transfer of
funds, and certification of expense by public entities as match for federal child care funds.
c. Other agreed-upon local operating plans and procedures used to implement and carry out the terms and intent
of this agreement must comply with Board policies and procedures.
d. This agreement for the Contributor to provide matching funds is contingent upon the availability and amount
of unmatched federal Child Caze and Development Fund appropriations. If such funds are otherwise
unavailable or reduced, written notice of termination, payment suspension, or funding reduction will be given
by any party.
e. Performance under this agreement is contingent upon the final acceptance of the contribution in an open
meeting by a majority of the Commissioners of the Texas Workforce Commission.
These terms and conditions may be amended by written agreement of all parties at any time prior to the
current agreement end date, as indicated on Page 1 of this agreement, contingent upon acceptance of the
amended terms and conditions by all parties.
g. If federal, State, or local laws or other requirements are amended or judicially interpreted so as to render
continued fulfillment of this agreement, on the part of any of the parties, substantially unreasonable or
impossible and if the parties should be unable to agree upon any amendment that would therefore be needed to
enable the substantial continuation of the services contemplated herein, the parties shall be discharged from
any further obligations created under the terms of this agreement, except for the equitable settlement of the
respective accrued interests or obligations incurred up to the date of termination.
h. This agreement maybe terminated by any party, for any reason, upon written notification to the other parties
of at least 30 days in advance of such termination.
Such written notification will be sent to the Contributor's address specified in Attachment A of this agreement
and to the Board's address at 115 E. Travis, Suite 220 San Antonio, Texas 78205.
Services to be funded are as follows:
Ken- County and the Board agree to mutually wordinate service delivery and will develop and follow such
local operating plans as are necessazy to carry out the terms of this agreement.
Kerr County and the Board understand that this agreement is subject to the availability of funding, and if such
funds become unavailable, or if the total amount of funds allocated for this agreement should become depleted
during any budget period, then by written notice this agreement will be terminated, or payment will be
suspended, or funding will be reduced, as specified in the written notice. Kerr County and the Board agree to
abide not only to notices from each other but also to notices from TWC as well.
Kerr County and the Board agee that the CCMS Contractor shall provide such reports of services and
expenditures as is deemed necessary by the Boazd and TWC.
Kerr County and the Board agee that the CCMS Contractor shall submit claims for child care to TWC on
behalf of the Ken County, and that Kerr County shall receive reimbursement of the federal shaze, and that
Ken County shall submit such certification statements as are required by TWC.
Kerr County agees to provide the Board with the Local Initiative Pledge Remittance Report on a quarterly
basis according to the reporting dates reflected in the Certification of Expenditures Schedule. Kerr County
and the Board agee that failure to submit the Local Initiative Pledge Remittance Report may cause a delay in
reimbursement of the federal shaze.
Kerr County and the Board agee that the CCMS Contractor (AADC) shall be compensated for operations
expenses associated with the management of child care services in the following manner:
Kerr County shall pay the CCMS Contractor (AADC) an amount equal to 10% of the amount of claimable
child care services. Kerr County shall then be able to claim payment of the 10% upon submission of an
invoice (request for payment form) with supporting documentation of local certification to AWD. Invoices
shall be addressed to: Alamo Workforce Development, Inc. Attn: Child Care Unit 115 E. Travis, Suite 220
San Antonio, Texas 78205.
Kerr County and the Board agee to coordinate enrollment efforts.
Ken County and the Board agee that the types of clients to be served aze CCMS eligible clients that aze
enrolled in the CCMS progam.
The process for intake will be at the CCMS designated facilities unless otherwise ageed upon by Kerr County
and the Boazd.
Kerr County and the Board agee that enrollment and termination aze based on standazd procedures followed
by CCMS.
Ken• County and the Boazd agee that coordination of client services is to be handled by the CCMS client
services staff.
Kerr County and Board agee that facility/provider matters aze to be coordinated by CCMS vendor
management staff.
Kerr County and Board agee that the CCMS accounting staff will coordinate service and cost reporting
provisions.
Attachment A: CHILD CARE LOCAL MATCH CONTRIBUTION INFORMATION
A. BOARD INFORMATION:
Board Name: Alamo
Board Staff-Con[actName: EmilyOrtiz-Wheeler	Phone: 210-581-1073	Fax: 210-272-3292
	E-mail Address:
em ily. ortizwheeler@twc.state.tx. us
B. CONTRIBUTOR INFORMATION:
Contributor Name: Kerr County
Contributor Address: Kerr County Courthouse
700 Main Street
Kerrville, Texas 78028
Type Of Entity: GOVERNMENT
Name of Fiscal Agent ('rf applicable)	
Vendor ID Number or Federal Employer ID
Number of Contributor or Contributor's Fiscal A ent	~q_6oo1994
Contributor Contact Name: Tommy Tomlinson	Phone: 830-792-2237	Fax: 830-792-2218
	E-mail Address:
C. ORIGINATING AGREEMENT INFORMATION:
Type of Contribution: ^ Donation (Private Entity) ^ Transfer (Public Entity) ®Cert~cation of Expense (Public
Entity)
Pledged Local Match Amount: $50,000
Program Number: 08220003FY03	
Did a Board Member assist in securing this local match agreement? ^ YES ® NO
• ff YES, Name of Board Member:
• How did the Board Member assist?
D. AMENDMENT INFORMATION:
Amendment Number:
Purpose:
^ Increase Local Match Amount by $ for a new Pledged Amount of $ (see modified Schedule).
^ Decrease Local Match Amount by $ for a new Pledged Amount of $ (see modified Schedule).
^ Change in Schedule (payment dates and/or certification of expense report dates only)
^ Other:
5
E. UTILIZATION OF FUNDS DESCRIPTION:
The planned utilization of funds, including planned amounts, is described below. Utilization of funds must be in
compliance with 45 CFR 98.53.
1. Cash Contributions: The description addresses the Board's planned utilization of local and federal funds
resulting from donation and transfer of funds agreements.
	Descri lion	Planned Fundin
Direct Child		Amount of funding:
Care		$
Child Care		
Quality		Amount of funding:
Im rovement		$
z. Certfication of Expense: The descriptions below describe (1) the allowable child care services that resulted
in expenses cert'fiied by the Contributor and (2) the Board's planned utilization of the resulting matched federal
funds resulting from the cert~cation of expense.
	Descri tion	Fundin
Direct Child	1. Expenses cert~ed by the Contributor: Child care staffing costs.	Amount of funding:
Care		$ 50,000
		(Local Share)
		Source of Funds:
		Communit Donors
Direct Child	2. Board's planned use of federal funds: To maintain care for 70	Amount of funding:
Care	qualified children curcently enrolled and provide services to other	$ 74,968
	ualified children as available.	Federal Share
Child Care	1. Expenses certified by the Contributor:	Amount of funding:
Quality		$
Improvement		(Local Share)
		Source of Funds:
Child Care	2. Board's planned use of federal funds:	Amount of funding:
Quality		$
Im rovement		Federal Share
TEXAS WORKFORCE COMMISSION
Child Care Local Match Agreement Amendment
tAV.rSh..t
NOTE: Amendments must be executed by both the Contributor and the Board prior to the current agrcement end date.
,-NDiT;	i	EFFSC:.zvxDAT~~	~nro2
lY[I11fBER		.OFAMENDbIENT:€	
11VC40NTRACT
"	2002000000	PRIxRADS	08220003
Nl1MBER
'i		NUMBER ,1i	
All other terms and conditions of the Agreement not herein amended remain in effect and constitute promised
performances by the Contributor and the Board.
SIGNATURES: The person signing this agreement on behalf of the Contributor or the Board hereby warrants that he or she
bas been fully authorized by their organization to:
• execute this agreement on behalf of his or her organization, and
• validly and legally bind his or her organization to all the terms, performances and provisions of this agreement
For the faithful performance of this Agrcement as amended, the parties below atfii their signatures and bind their
The Tezas Workforce Commission accepts this amended pledge of funds to be used as required match for federal funds.
~.,
Casale Carlson Rced, Esceutive DlreMOr Date
Child (`are Local Match A˘reanrnt Amrndmrnt Page 1 of 2 Rev. 4/02
The Contributor and the Board seek to amend the Local Match Agreement referenced above in the following
TWC Conhact Number. 2002000000
Donation/Transfer Payment or Certification Schedule
1. Donation/Transfer Payment(s) (Local Share)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
2. Certification of Ezpense (Local Share)
	__.
trecfificauon;Eettod	_..
. Ae ort[n :Date orDate Ran "e*	
,::.:A[[ioirtit
1.	10/31/01	10/31/01	$5,727.83
2.	11/30/01	11/30/01	$5,727.83
3.	12/31/01	12/31/01	$5,727.83
4.	1/31/02	1/31/02	$5,727.83
5.	2/28/02	2/28/02	$5,727.83
6.	3/31/02	3/31/02	$5 727.83
7.	4!30/02	4/30/02	$5,727.83
8.	5/31/02	5/31/02	$5,727.83
9.	6/30/02	6/30/02	$5,727.83
10.	7/31/02	7/31/02	$5,727.83
11.	8/31/02	8/31/02	$5,727.83
12.	9/30/02	9/30/02	$5,727.87
		;: ~'~'I'AL;i	$68,734.00
• Explanation (if reporting dates are outside the Agreement effective dates):

Child Care Local Match Aereemrn[ Amrndmrnt page 2 oC2 Rev. 4/OZ
TWC Confract Number: 2002000000
Donation/Transfer Payment or Certification Schedule
1. Donation/Transfer Payment(s) (Local Share)
2. Certification of Expense (Local Share)
	Certification Perifld	Re ortin Date ar Date ltan e*	:Amount
1.	10/31/01	10/31/01	$5,727.83
2.	11/30/01	11/30/01	$5,727.83
3.	12/31/01	12/31/01	$5,727.83
4.	1/31/02	1/31/02	$5,727.83
5.	2/28/02	2/28/02	$5,727.83
6.	3/31/02	3/31/02	$5,727.83
7.	4/30/02	4/30/02	$5,727.83
8.	5/31/02	5/31/02	$5,727.83
9.	6/30/02	6/30/02	$5,727.83
10.	7/31/02	7/31/02	$5,727.83
11.	8/31/02	8/31/02	$5,727.83
12.	9/30/02	9/30/02	$5,727.87
TOTAL:`	$68,734.00
~ Explanation (if reporting dates are outside the Agreement effective dates):
Child Care Local Match Agreement Amendment Page 2 of 2 Rev. 4/02