COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPII:S OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: H.A. "Buster" Baldwin ~1~~ OFFICE: Commissioners' Court
MEETING DATE:
SUBJECT: (PLEASE BE SPECIFIC)
TIME PREFERRED:
Consider and discuss report on the Sheppard Rees Road project by Road & Bridge Engineer.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Commissioner Pct. #1
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
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09/17/200 08:08 8969481 K C ROAD & SRIDr,E RAGE 01
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M E M O R A N D U M
BUSTER GRAM
DATE: September 5, 2002
ro: Leonard and FrankNn
FROM: BUSTER BALDWIN
RE' Schreiner Road Trust
There will bean agenda Item on the September 23r0
meetlng regarding the Sheppard Rees Project. As
you know, the Commissioners' Court has agreed to
move 5307,000.OD from the Schreiner Road Trust
Fund to that protect.
Please be propared to present your plan; including
issues like stating data, finish date, percentage of
contract work verses in-house and estimate of cost to
complete this project.
Thank you for your cooperation in this very important
matter.
.. 7~'
SHEPPARD REES ROAD PROJECT
1. The following has been accomplished to date:
a. Set of engineered plans designed
b. Right of way acquired
c. Horizon's fence relocated
d. Preliminazy bid package completed
e. Road base stockpiled (6,500 tons)
f. Right of way cleazed
g. Siltation screens put up along entire construction site
h. All drainage pipes bought and stored on construction site
2. We understand from Commissioner Buster Baldwin, Pct. 1 that as of October 1, 2002,
this special project of Sheppazd Rees will be funded at $307,000.00.
3.. In the new budget yeaz starting Oct 1, 2002; we will put the bid out in the fall to do the
sub-grade (cut & fill of 70,000 CY) of material. This bid will include signage, flagging
and keeping the road open to through traffic.
4. An alternate bid as the above will have the contractor place base material (already
stored on construction site.) If this alternate bid does not come in as low as we hope,
Road & Bridge feels confident that we can place the base with a current contractor (bid-
'^ by-the-hour) to accomplish this.
5. The seal coat on Sheppazd Rees will be done by our department. This will be
accomplished if the weather permits us to seal; otherwise we will do it in the spring,
when we start our annual seal coat program.
6. We will review the bids to see that all funding is available to meet the construction for
Sheppard Rees and make a recommendation at the time of awazding the bid.
7. The inspection will be done by the County Engineer and occasionally by the
Administrator. Our goal is to accomplish new construction and road repair at the same
time.
8. We have six months to accomplish our work with FEMA and Ken County Road &
Bridge needs to stay with our flood damage and do the repairs as quickly as we can.
Your patience and understanding is requested. In the interim we still have to do
complaints, mow and work on the new yeazs seal coat program