ORDER NO. ~78a7 RRTIFICATION OF RF~F'LICRTION FOR WEST NILE VIRUS SURVEILLRNCE AND PUBLIC EDUCRTION FUNDING On this the 15th dray of October, 2SQ2, upon motion made by Commissioner Letz, seconded by Commissioner Baldwin, the Court unanimously approved by a vote of 3-@-0, the ratification of application for' West Nile Virus Surveillance and F'~_tblic Education Funding and adoption of joint program with City of Ker•r~ville. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE REVIEWED BY THE COURT. MADE BY: Fred He OFFICE: County Judge MEETING DATE: October 15 , 2002 TIME PREFERRED: SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss ratification of application for West Nile Virus Surveillance and Public Education Funding and adoption of joint program with City of Kerrville. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: County Judge Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: 5:00 P.M. previous Tuesday. All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepared for the Courl's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. ~' Texas Department of Health 1100 West 49th Street Eduardo J. Sanchez, M. D., M.['.Ei. Austin, Texas 78776-3199 TEXAS BOARD llF HEALTI I ( ommissioner of I Iealth (512) 458-7111 ]-888-963-71 LI Mario R. Anzaldua, M.D., Chair Gary R. Bego http'//www.tdhstatatx.us George li. McCloskey, Vice-Chair Chiet Operating Officer Raymond I fannigan Charles E. Bell, M.D. September 13, 2002 Amanullah Khan, M.U., Ph.U Executive Deputy Commissioner Beverly H. Robinson, Ph.D., R.N.,e ~., P:\ ~\. n! Margo S. Scholia, B.S N , M 5 , LI ~ Dear County Judge The Centers for Disease Control and Prevention (CDC) awarded the Texas Department of Health (TDH) funding to build local capacities and infrastructure for West Nile virus prevention. TDH is allocating these funds to each county through the Local Health Department (LHD) or County Judge in areas not served by a LHD. The formula used to allocate funding to each county provides a base amount of $1,000 plus one cent per capita based on the 2000 United States Census. Counties with small populations and few resources are encouraged, though not required, to establish working relationships with similar counties to pool their awarded funds in order to maximize the available resources. This money cannot be used for direct mosquito control (i.e., spraying or purchase of insecticides), is non-recurring, and must be spent by June 30, 2003. Counties can use this funding to: • Train local staff to conduct surveillance and plan appropriate control measures based on surveillance results; (Please see the attachment for statutory requirements regarding testing and licensure of pesticide applicators.) • Conduct mosquito surveillance in order to determine where West Nile virus is located in Texas and what species are carrying the virus; and • Inform/educate the public regarding awareness and prevention of West Nile virus infection. Please note that this funding is not automatic. To receive these funds, you must complete and submit the attached application to TDH by September 25, 2002. !Ne are also requesting that you complete and submit the attached application form if you are not interested in re ' ~~+ r p rt_isp tp ~~ ~n' s• "''' :.~ on activities. Completed forms may be submitted by fax to Suzanne TDH Office of Public Health Practice at (512) 458-7407, 9 y m Counties that choose to participate in this project are also requested to designate participating staff as the local point of contact for West Nile virus awareness and prevention activities for their jurisdiction. The information and training received during this project will prepare local staff to serve in this role as well as to assist with planning West Nile virus prevention activities in the future. Currently established mosquito control programs will be asked to submit GPS data on each mosquito pool submission beginning next summer. .An &)unl Crnpluument OE~parhi nity Enitdoy,'r Letter to the Local Health Department Director September 13, 2002 Page 2 In addition to the initial funding and project activities, you may submit a request for additional funds should they become available for supplemental West Nile virus prevention activities. To request additional funds, please complete page 3 of the attached application form and submit to TDH as instructed above by September 25, 2002. The request should provide a brief description of the proposed additional activities and a breakdown of costs. If additional funding becomes available, TDH will review the request, and, if approved, provide the requested funds. TDH is pleased to support local efforts to build or enhance mosquito surveillance training and activities through these funds. In addition to securing the training and surveillance items specified on the attached application form, TDH is available to provide technical assistance/guidance, additional training regarding surveillance activities, plus laboratory testing at no cost to the local entity. If you have any questions, please contact Julie Rawlings at (512) 458-7228 or Suzanne Sparks at (512) 458-7297. Sincerely, ,C~io /~i c9 Charles E. Bell, MD Executive Deputy Commissioner Enclosures ~9/^5'?~0': 16:11', -3D'92385U ~1 pity ot`Kerrville '.S?''' CF ~~.EFR':2i LE Fi,i3E •A ~~. "M1:~ ~ x141 3n 'L ~W "SS ~'~r S f r ,';ran" Cl~,r i'r Ns.r !'_ . ~ eT , ,.~.~: r .a s..1C+~1 , To: Judge Ncnneke from: Ron Pattencr. City'Nartager Fax; a~ /L Dace: 9n5200? Re: TDH C;rant Application Pagaa; 3, n~cludinr cover CC: na ® Please ^ For Review d Pltyes Comment ^ Pkmcc Rely ^ AdvwvAsdge Sign and Fax DdrJtuige• Sony farthe delay in gelang the bark to you. Thb would provide some very bmtlpd funding for a program but n ld free money a le worth campletlng Chic Ii1da bit d paperwork. Thank, Ron ~.'j. .1._ qD~ Aa 4%'~c•s'a~b-•rJ-T~J-•',l C1664 i ~•i~WCSS ~MBQ.QOI.~ ~ P^ l .~Tlrr. ~,I~ . . . . • . . . Information Regarding Training and Equipment TRAINING Statutory Language Regarding Certified Pesticide Applicators Any employee of a city and/or county that applies any insecticide in a mosquito control program must be licensed by the Texas Department of Health as per the Texas Administrative Code, Tide 25, Part I, Chapter 267, Rules for Licensure of Governmentally Employed Noncommercial Pesticide Applicators Involved in Health-Related Pest Control. In the event that state or federal funds are made available for mosquito control, only [hose programs with certifed pesticide applicators would be eligible to receive any such funds. Training Materials Training material for mosquito surveillance and control staff is the Texas Cooperative Extension publication, B-5071, which is entitled "Public Health Related Pest Control". The examination questions for the certified pesticide applicator examination are taken from this publication. The cost of the manual is $40.00. Pest Control training can be very helpful even if the individual does not choose to take the test and become licensed to apply pesticides Pesticide Applicator Testing Fees The ind~v~dual that desires to become a certified pesticide applicator must pass a General examination and a Vector Control examination with a score of 70 or higher on each examination. TDH will recognize General examinations that are given by the Texas Department of Agriculture and the Structural Pest Control Board. The cos[ for each TDH examination is $50.00, and there is a $10.00 application fee (total of $1 10.00). Pesticide Applicator License Fee TDH certified pesticide applicator licenses are $125.00 for the Vector Control category. These licenses expire on February 28th of each year. SURVEILLANCE EQUIPMENT Mosquito Traps CDC miniature light trap is a portable battery-powered trap. Alight source attracts flying mosquitoes from considerable distances and draws them into the mouth of the trap. An air current created by a small, motorized fan then sucks [he mosquitoes through the trap's mouth and into a collection bag. Gravid traps are ovi[raps to which a CDC light trap fan assembly and body or some other type of battery- operated suction device has been attached. When a gravid female mosquito flies into the trap and tries to lay her eggs on the surface of the water there, she is sucked into a collection bag on top of the suction assembly. Gravid traps are particularly useful in sampling Cu[ex yuinquefasciatus populations. Cx. quinquefasciahts is a known vector of West Nile Virus in Texas. A successful, comprehensive mosquito surveillance program requires both CDC miniature light traps and gravid traps. Global Positioning Unit (GPS) The GPS is a worldwide radio-navigation system formed from satellites and their ground stations. GPS receivers take data from this system [o calculate physical location with an accuracy of meters. GPS receivers are needed because a narrative description as to where mosquito traps are placed is imprecise and therefore often difficult to map. With a GPS receiver, determination of [he location of the traps is relatively simple and precise. A GPS unit is highly recommended for use with traps and may also be helpful for other public health activities in the county. Aspirator Portable battery-powered suction device used to transfer adult mosquitoes from mosquito traps into shipping containers to be sent to TDH Bureau of Laboratories. E'9i25!2^82 lo: E1 ~~3c+'q^4c°~+' :-IT:, f1F V.ERR'ILLE Fr:GE E++: 99,'15/i602 11:15 83679222:.8 KEkR C'CL.~N7Y PAGE 6E Application 1'or West :Vile Virus Surveillance and Public Education Funding Farrarwpleted form by FriQay, SepyFmber l5, ZUg21a SuZanae Sparks, TDH-OPHP, Fax No. (S12) tS8-7147 Kerrville Heal t. Oivisior CoitnryServed__ Kerr Name of Ch'gantza[ion _____ _____ --- "- Stree[Address 860 Jung :ion Ni City Kerrv? 11 e _ J Z;p ?5028 4=1.hIse.Y---- Na[ue of Contact Person Trebcr Aiarr~s Phonegf33G-79Z-8352 Fax# F':i0~7gi_3;,50__ EtnatlAddress trebormC3kerrville.or ~- Signature of LHD Director nr C.aunty : udge Vendor IL3 M (if (mown) Indicate below your county's intere,r to receiving fords for Ft"art Nile wrus awareness and prevent+on acriruitS Gy checlang the appropr+ate line, y e S 1 wish to receive the funds aiirx:ated to this county for West Nile virus awareness and prevent;on acuvines t7f yes, complete tlx able below) 1 do not wish to receive tht funds allocated to this county for West Nile vitvs awarertas and preventwn a:tivitirs (.is:ed below it a list ajtraining and svmitiance supnLes rhat may be purchased with These funds. lndu:ate below which aems you are interested in purehas:ng by entering tAe number of units and rota! cos: Jar each ilea. TDN Mill purchase rhe_ce supplies in bulk and distribute to each county. f•'or additional +njormmion on these ftrrns, see the attachment. The total cost moy not exceed the county "s fanding allocation. Far public awareness and altercate experues, aieasr provide all required to ormateon oC Units Total E ui meaUSu iies/Ez eases L'nit Cost Re seated Cost Mw alto SurveiUanceTrtaiain Materials sad Fees PnbJir Hedth Relatad Yesr Control (g-5071, 7-02) Training Msnuels - tratmng 540 ea ; & 0 material used for prepanng individuals for the certified pesticide applicator cxamtnntion. Pesddda Applleator Testing Fees -individuals must pass both a General S 1 l0 n Examination and a Yntor Control examination to becottu a certited pesticide 1 1 ? ;' a licator App4cator's License For • city and+or canary employees mus[ bt hcrosed by $125 ca TDH to apply insecticides for mosquito control programs (see attached 1 5 mfotmationre ardin statut uuements' Mos alto Surveillance E n[ magi xad Su lies Mos tdto Tra -CDC miniature li ht tra $100 ea i 1 C 0 Mos alto Tra -Gravid tra s $100 ea 1 : 0 0 Aspirator -battery powered auction deuce used to transfer mosquitoes from die $50 as as to the chi in eontaintt for tnsilin to the TDH Laborator i ~~ GIoltal PoNtlonln Unit GPS -used for tea in suNeillance sites $350 ea i ~ 5 G Travel Funds - projaettd amount of travel Eunda for placing and Checking N/A ~fA mo alto tra s ar attendut trainin [acidentals -dry ice, mosquto repellant. bart!ries, sh[ppirg casts needed to N!A ti-,4 su sumillanct activitits Application -Page 1 of 3 i_~3r25i2k:D2 15:~J: H9/15;'2002 i::15 t~3~792221R C1T'" OF- kERF~.~Ii1E IŁRR COCNTy 'r-aE Ei_ PwGE ~: Application for West Nile Virus Surveiilattce and puitlic Education Funding -continued Name of Organization City ~ f K e n r• v~ i i e H e a l t.l• !; i v `. s i`-'Lounry Served Z e r r E ul meodSu Iles/Ex eases Loit Cost it of Units R nested 'Total Gost Public Health Awareness Cam a a Ex eases Lcca newspapers ran numerous article<, during the flood event nc hat ±ocal radio station made announcements nc charms printed slo als ca ed aWa were dts*rttuted nc charg Larvicide expenses total F'_,200 51,206 Local merchants soil larvicide [ Citizens unknown Alternative Equlpment/SupplleslExpensa (IJ;your county is currently participating in mosgaito surveii7atece and you woald like to purchase aGernatlve West Nlle virus surveitlanre supplres, p+'ovule the item name, unit cwt, number of units and fora! cost jot each item on the lines provided E,elaw. In addition, you must :lescribe Below your present mosquuo surveillance activates, dascribes yvar alternative plan includ+ng proposed acnvities and time lines, and explo+ns how the ro osed !an will enhance surveflla.nce activities rn the cozen - o - chose larvicide instead. Total Cost Akernate Plan JustiIIcatloo: 1 Description of current mosquito surveillance activities. P.. Informed the ouolic, emphasizine source recuction, personal protection, and disease symptoms through radi;; an:i newspaper anncuncemen~s. ". kequested traps from State sources--but T?H cer.ie^, none available. C. Genacted a 1'.ensec pest r.nr,trr.•1 company fK.err West Sere',esl. ;;~. Neld meeting in a local bank with concerned citizens who also parti:ipaiec in various pudic information eron,rams. 2- Description of alternative mosquito surve~ltance plan. A. Contractor responded tr -',1 arosquite nuisance complaints that were funnelee through the heaVtn >ffice. B. ?he health office monitored ani mapped a':1 locatiuns 'r. E?.! cf large mosquito Copulations arA br!~e.dinl spots. C. keceived and advised taut.+,y complaints as well as in Ingrai°: any venter Puint, ?exas. 3. Explanation of how proposed plan will en}tanct surveillance activities to tht county. 1-ard rains that were experienced over several weeks flooded entire Kerr county. Water continued running from the springs in the hills for twC month; followinq_. These small bodies of water :ontinued p~nt~cing mosquitoes loeg after the flood. we mus? be 31ert to continue cur p'an Fos caMplettd jorm by Friday, Septenvber 1J, 1001 to: Suzanne Sparks, TOH-t)PHP, Far No: (5111 l58-'f0? ;:sing larvicides that can ce deposited even in th> smallest standing water , Application -- Page 2 of 3 Request for Additional West Nile Surveillance and Public Education Funding [f you would like to receive additional funds for West Nile virus surveillance activities should funds become available, you may complete and submit this request form to the TDH Regional Office. If additional funding becomes available, TDH will review the request and, if approved, provide the requested funds. Name of Organization Street Address Name of Contact Person Email Address Signature of LHD Director or County Judge Vendor ID # (if known) Identify the proposed equipment, supplies or expenses requested in the appropriate categories listed below. E ui ment/Su lies/Ex enses Unit Cost # of Units Requested Total Cost Surveillance Trainin Su lies/Materials Surveillance E ui ment or Su lies Public Awareness Cam ai n Ex enses Other Ex enses (Travel, contract labor, etc) Total Cost Proposed Plan: (Attach aone-page description of the proposed plan for enhancing West Nile virus awareness and prevention activities should additional funding become available. Include proposed activities and time lines, and a brief explanation of why the additional activities are needed in the couruy. Upon receipt, TDH will review the request to determine if the plan rneets the CDC guidelines for the funds. If additional funding becomes available, TDH will notify the counties that have requested additional funding regarding the plan 's approval and method of distributing [he additional funds.) Fax completed jorm by Friday, September 25, 1001 to: Suzanne Sparks, TDH-OPHP, Fax No: (5l2) 458-7407 City County Served Phone # Fax # Application -Page 3 of 3