ORDER N0. ~78c@
RF'pROVRL RND EXECUTION OF
TEXAS WDRKFORCE COMMISSION CHILll CRRE
LDCRL INITIRTIVE RGREEMENT
On this the c8th day of October, c@@~, upon motion made by
Commissioner Williams, seconded by Commissioner Griffin, the
Co~ar•t unanimously approved by a vote of 4-@-@, the Teuas
Workforce Commission Child Care Local Initiative Rgreement,
and authorize County .Tudge to sign the same.
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOCUMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: Brenda Chapman OFFICE: Kerr County YMCA Dam
Sharron Wade Sunshine Inn Day Caze Center
MEETING DATE: October 28. 2002 TIME PREFERRED: 9:15 a.m.
SUBJECT: (PLEASE BE SPECIFIC)
Approval and execution of Texas Workforce Commission (TWC) Child Care Local Initiative
Agreement, Program #08220003FY03
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
Brenda Chapman & Sharron Wade
5 - 10 minutes
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapte-
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has beer.
prepared for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towards you request being addressed at the earliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
PLEASE NOTE: Please sign three (3) originals. Brenda Chapman will pick them up from the Clerk's
office and submit them to the appropriate Alamo Workforce Development office.
Child Care Local Match Contribution Agreement
ALAMO WorlQorce Development Board ~ ~~ ~ ~ 2~
~FVAME OF_:CONTRIBUTOR -. KERB COUNTY
,PLEDGED LpCAL MATCH AMOUNT
DONATION
TRANSFER
CERTIFICATION OF EXPENSE $50,000
The Contributor identified above pledges the local funds as indicated above in order for the Board to draw down
federal child care funds. Both the local and matched federal funds will be used for the provision of allowable child
care services in the local workforce development area (workforce area).
All parties understand and agree that (1) the appropriate Federal Medical Assistance Percentage for Texas will be
used to determine the amount of federal funds matched as a result of this local contribution, and (2) this agreement is
contingent upon acceptance of this agreement in an open meeting by a majority of the Commissioners of the Texas
Workforce Commission.
SIGNATURES: The person signing this agreement on behalf of the Contributor or the Board hereby warrants that he
or she has been fully authorized by their organization to:
• execute this agreement on of his or her organization, and
• validly and legally bind his or her organization to all the terms, performances, and provisions of this agreement.
For the faithful performance of this agreement as delineated, the parties below affix their signatures and bind their
agencies effective October 1 2002 and continuing through August 31, 2003.
ALAM V
WORKFORCE DEVE
Signature
Miller
~e Director
Local Contribution Agreement
PART A, GENERAL AGREEMENT TERMS
SECTION 1: The Contributor, by executing this agreement, certifies that:
a. It is not currently a party to an administrative proceeding pending before the Texas Workforce Commission
(TWC). If the Contributor should become a party to an administrative proceeding before the Commission
prior to acceptance of this agreement by TWC, this agreement shall be void.
b. The Contributor, if it is a for-profit entity, does not currently:
i) have a contractual relationship with TWC for services or products of a value of $50,000.00 or Beater,
or
ii) have a bid before TWC for such a contract, except for a contract or bid that relates solely to providing
child caze services.
c. Upon execution of this agreement, the Contributor shall not enter into a contract with TWC or submit a bid in
response to a request for proposal issued by TWC before the first anniversary of the date on which TWC
accepted a donation from the Contributor unless the contract or bid relates only to providing child care
services.
SECTION 2: The Contributor agrees as follows:
a. To remit to the Boazd the pledged local share in accordance with Attachment A, Item F, Donation/'I'ransfer
Payment(s) or Certification of Expense Schedule.
b. For donations and transfers of funds, checks remitted by the Contributor must be made payable to the Texas
Workforce Commission and submitted to the Boazd.
c. To keep, and make available to the Board upon request, records adequate to show that the contributed funds
put forth in this agreement are eligible for matching purposes.
d. When certifying the expense of public funds as the local match, to provide the Board with a statement that
certifies the expense and includes information detailing services delivered and expenditures in the format and
within the time frames prescribed by the Board.
e. The Contributor certifying expense as child care match will also certify that certified expenditures represent
expenditures eligible for federal match, were not used to match other federal funds, and were not federal funds
unless authorized by federal law to be used to match other federal funds.
f. To provide the Boazd, upon request, with data needed for federal reporting purposes.
SECTION 3: The Board agrees as follows:
a. To use the funds donated or transferred by the Contributor, and the resulting federal funds, to purchase child
care services, including quality enhancement activities, within the workforce area consistent with the intent of
this agreement.
b. To ensure that child caze services provided by funding made available through this agreement are only those
provided in accordance with all applicable local, State, and federal laws and regulations.
c. To ensure that expenditures resulting from a certification of expense by the Contributor (if applicable)
rzpresent expenditures eligible for federal match; were not used to match other federal funds; and were not
federal funds unless authorized by federal law to be used to match other federal funds.
d. To inform the Contributor of the time frames and procedures for remitting payment of pledged funds or
submitting reports delineating certification of expenditures during the contribution period.
SECTION 4: The Boazd and the Contributor agree as follows:
a. Attachment A, Child Care Local Match Contribution Information Agreement, is incorporated by reference.
b. To comply with federal regulations in 45 CFR 98.53 and 98.54 regarding the donation of funds, transfer of
funds, and certification of expense by public entities as match for federal child care funds.
c. Other agreed-upon local operating plans and procedures used to implement and carry out the terms and intent
of this agreement must comply with Board policies and procedures.
d. This ageement for the Contributor to provide matching funds is contingent upon the availability and amount
of unmatched federal Child Care and Development Fund appropriations. If such funds are otherwise
unavailable or reduced, written notice of termination, payment suspension, or funding reduction will be given
by any party.
e. Performance under this agreement is contingent upon the final acceptance of the contribution in an open
meeting by a majority of the Commissioners of the Texas Workforce Commission.
f. These terms and conditions maybe amended by written agreement of all parties at any time prior to the
current agreement end date, as indicated on Page 1 of this agreement, contingent upon acceptance of the
amended terms and conditions by all parties.
g. If federal, State, or local laws or other requirements aze amended or judicially interpreted so as to render
continued fulfillment of this agreement, on the part of any of the parties, substantially unreasonable or
impossible and if the parties should be unable to agree upon any amendment that would therefore be needed to
enable the substantial continuation of the services contemplated herein, the parties shall be discharged from
any further obligations created under the terms of this agreement, except for the equitable settlement of the
respective accrued interests or obligations incurred up to the date of termination.
h. This agreement may be terminated by any party, for any reason, upon written notification to the other parties
of at least 30 days in advance of such termination.
Such written notification will be sent to the Contributor's address specified in Attachment A of this agreement
and to the Board's address at 115 E. Travis, Suite 220 San Antonio, Texas 78205.
Services to be funded are as follows:
Kerr County and the Board agree to mutually coordinate service delivery and will develop and follow such
local operating plans as are necessary to carry out the terms of this agreement.
Kerr County and the Board understand that this agreement is subject to the availability of funding, and if such
funds become unavailable, or if the total amount of funds allocated for this agreement should become depleted
during any budget period, then by written notice this agreement will be terminated, or payment will be
suspended, or funding will be reduced, as specified in the written notice. Kerr County and the Board agree to
abide not only to notices from each other but also to notices from TWC as well.
Kerr County and the Board agree that the CCMS Contractor shall provide such reports of services and
e~cpenditures as is deemed necessary by the Board and TWC.
Kerr County and the Board agree that the CCMS Contractor shall submit claims for child care to TWC on
behalf of the Kerr County, and that Kerr County shall receive reimbursement of the federal shaze, and that
Kerr County shall submit such certification statements as are required by TWC.
Kerr County agrees to provide the Board with the Local Initiative Pledge Remittance Report on a quarterly
basis according to the reporting dates reflected in the Certification of Expenditures Schedule. Kerr County
and the Boazd agee that failure to submit the Local Initiative Pledge Remittance Report may cause a delay in
reimbursement of the federal share.
Kerr County and the Board agree that the CCMS Contractor (AADC) shall be compensated for operations
expenses associated with the management of child care services in the following manner:
Kerr County shall pay the CCMS Contractor (AADC) an amount equal to 10% of the amount of claimable
child care services. Kerr County shall then be able to claim payment of the 10% upon submission of an
invoice (request for payment form) with supporting documentation of local certification to AWD. Invoices
shall be addressed to: Alamo Workforce Development, Inc. Attn: Child Care Unit 115 E. Travis, Suite 220
San Antonio, Texas 78205.
Ken County and the Board agree to coordinate enrollment efforts.
Ken County and the Board agree that the types of clients to be served are CCMS eligible clients that aze
enrolled in the CCMS program.
The process for intake will be at the CCMS designated facilities unless otherwise agreed upon by Kerr County
and the Board.
Kerr County and the Board agree that enrollment and termination are based on standazd procedures followed
by CCMS.
Kerr County and the Boazd agree that coordination of client services is to be handled by the CCMS client
services staff:
Ken County and Board agree that facility/provider matters are to be coordinated by CCMS vendor
management staff.
Kerr County and Board agree that the CCMS accounting staff will coordinate service and cost reporting
provisions.
Attachment A: CHILD CARE LOCAL MATCH CONTRIBUTION INFORMATION
A. BOARD INFORMATION:
Board Name: Alamo
Board Staff-Contact Name: EmilyOrtiz-Wheeler	Phone: 210-581-1073	Fax: 210-272-3292
	E-mail Address:
em i ly. ortizwheeler@twc. state. tx, us
B. CONTRIBUTOR INFORMATION:
Contributor Name: Kerr County
Contributor Address: Kerr County Courthouse
700 Main Street
Kerrville, Texas 78028
Type Of Entity: GOVERNMENT
Name of Fiscal Agent (rf applicable)	
Vendor ID Number or Federal Employer ID
Number of Contributor or Contributor's Fiscal A ent	~q-6oolg9q
Contributor Contact Name: Tommy Tomlinson	Phone: 830-792-2237	Fax: 830-792-2218
	E-mail Address:
C. ORIGINATING AGREEMENT INFORMATION:
Type of Contribution: ^ Donation (Private Entity) ^ Transfer (Public Entity) ®Certification of Expense (Public
Entity)
Pledged Local Match Amount: $50,000
Program Number: 08220C03FY03	
Did a Board Member assist in securing this local match agreement? ^ YES ® NO
• If YES, Name of Board Member:
• How did the Board Member assist?
D. AMENDMENT INFORMATION:
Amendment Number:
Purpose:
^ Increase Local Match Amount by $ for a new Pledged Amount of $ (see modified Schedule).
^ Decrease Local Match Amount by $ for a new Pledged Amount of $ (see modified Schedule).
^ Change in Schedule (payment dates and/or certfication of expense report dates only)
^ Other:
5
E. UTILIZATION OF FUNDS DESCRIPTION:
The planned utilization of funds, including planned amounts, is described below. Utilization of funds must be in
compliance with 45 CFR 98.53.
1. Cash Contributions: The description addresses the Board's planned utilization of local and federal funds
resulting from donation and Vansfer of funds agreements.
	Descri lion	Planned Fundin
Direct Child		Amount of funding:
Care		$
Child Care		Amount of funding:
Quality		$
Im rovement		
2. Certification of Expense: The descriptions below describe (1) the allowable child care services that resulted
in expenses certfied by the Contributor and (2) the Board's planned utilization of the resulting matched federal
funds resulting from the certification of expense.
	Descri lion	Fundin
Direct Child	1. Expenses certified by the Contributor: Child care staffing costs.	Amount of funding:
Care		$ 50,000
		(Local Share)
		Source of Funds:
		Communit Donors
Direct Child	2. Board's planned use of federal funds: To maintain care for 70	Amount of funding:
Care	qual~ed children currently enrolled and provide services to other	$ 74,968
	ual'fied children as available.	Federal Share
Child Care	1. Expenses certified by the Contributor:	Amount of funding:
Quality		$
Improvement		(Local Share)
		Source of Funds:
Child Care	2. Board's planned use of federal funds:	Amount of funding:
Quality		

Im rovement		Federal Share
F. DONATION/TRANSFER PAYMENT(S) AND CERTIFICATION OF EXPENSE SCHEDULE: In compliance with
Section 2 (a) of this agreement, the Contributor will remit payment or reports of actual expense in accordance
with the completed schedule below.
1. DonationCLransfer Payment(s) (Local Share)
Donation/Transfer Date Actual Amount
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
TOTAL
2. Certification of Expenditures (Local Funds):
	Certification Period	
R ortin Date *	Planned Amount of
Ex erase
1.	From !011102 to 10!31102	12!31102	$4 545.45
2.	From 11/1/02 to 11/30/02	12/31/02	$4 545.45
3.	From 12/1/02 to 12/31/02	12/31/02	$4 545.45
4.	From 111103 to 1!31103	3/31103	$4 545.45
5.	From 2/1/03 to 2/28/03	3/31/03	$4 545.45
6.	From 3/1/03 to 3/31/03	3/31/03	$4 545.45
7.	From 4f 1!03 to 4130103	6130103	$4 545.45
8.	From 5/1/03 to 5/31/03	6/30/03	$4 545.45
9.	From 6/1/03 to 6/30/03	6/30/03	$4 545.45
10.	From 7!1103 to 7131!03	R/31!03	$4 545.45
11.	From 8/1/03 to 8/31/03	8/31/03	$4 545.50
12.	From to		
TOTAL	$50 000.00
* Explanation (if reporting dates are outside the agreement effective dates):
7