GrDER rao. ~~ar AP'P'ROVE PRGPflSED 3-1 1 tJETWOftK AUllGET Gn t}-~is the 'c'Sth day of rJovember, c~1~C, upcn rnoticn made by Gommissicner Griffin, seconded by Commissioner Williams, the Court unanimously approved by a vote of 4-0-0, +.o appr°ove +,he proposed N,err Emergency 9-1-1 Network Budget for fiscal year ~04~3. COMMISSIONERS' COURT AGENDA REQUEST PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOC[JMENTS TO BE REVIEWED BY THE COURT. MADE BY: Fred Henn OFFICE: County Jude MEETING DATE: November 25, 2002 TIME PREFERRED: SUBJECT: (PLEASE BE SPECIFIC) Consider and discuss approval of Proposed Kerr Emergency 9-1-1 Network Budget for fiscal year 2003. EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON) NAME OF PERSON ADDRESSING THE COURT: ESTIMATED LENGTH OF PRESENTATION: IF PERSONNEL MATTER -NAME OF EMPLOYEE: County Jude Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter 551 and 552, Government Code, is as follows: Meeting scheduled for Mondays: 5:00 P.M. previous Tuesday. THIS REQUEST RECEIVED BY: THIS REQUEST RECEIVED ON: @ All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be appreciated and contribute towazds you request being addressed at the earliest opportunity. See Agenda Request Rules Adopted by Commissioners' Court. Kerr Emergency 9 ~ ~ Network 87 Coronado, Kerrville TX 78028 830-792-5911 Fax 830-792-5923 Kerr County Commissioners November 3, 2002 City of Kerrville City of Ingram Sirs and Madams, Attached please find the proposed Kerr Emergency 911 Network Budget for fiscal year 2003. The Board of Managers approved this Budget on Monday October 28, 2002 with the intent to: 1. Provide the citizens of Kerr County with modern, reliable emergency communications equipment, systems and service. 2. Support and aid communications within the framework of the various Public Safety entities, including the Volunteer Fire Departments. 3. Reduce spending where reasonably possible. Should you have questions, please contact me. I will be happy to spend the time with you that is necessary to answer your questions. Sincerely, -«-, William B. Reese Acting Director - FY-2003 PROPOSED BUDGET - APPROVED BY THE BOARD OF MANAGERS - KERR EMERGENCY 9-1-1 _ NETWORK - Significant Components of FY-2003 Budget Upgrade PSAP Servers and Software: This Budget provides for a major upgrade in computers and software to replace equipment placed into service in 1996. The new system will consist of the most - technologically up-to-date hardware and software available. This upgrade will insure continued reliable service for the future. Staffing and Salaries: _ Anew permanent position was authorized in August 2002 for the District. This is the initial appearance of this position in the Budget. Much of the increased cost of this position is offset by reductions in the salary and benefits of the Executive Director. All other employees will receive a 3% cost of living increase and will continue to _ receive Health Insurance provided by the District. Personnel related expenses are increasing 2%, less than inflation. Vehicle Expense: _ Dramatic reductions in vehicle related expenses are anticipated. Office Related Expenses: This Budget is based on a pessimistic contingency that surplus office space will persist through the entire cycle. Adversely affected are Rent, Utilities, and _ Office Maintenance expenses. The District is continuing to explore options for resolution of this situation. Public Education: This Budget reflects a stronger commitment by the District to Public Education, - Public Relations, and Community Relations. KERR EMERGENCY 9-1-1 NETWORK - BUDGET FY-2003 GENERAL OPERATIONS FY-2003 Personnel 210 Salaries $141,620 211 Overtime 4.981 212 Payroll Taxes 11,214 213 Medical Insurance 20,000 214 TCDRS Retirement 9,913 220 ContracUfemporary Help 8,000 Subtotal $195,728 Operations 310 PSAP Operations $36,000 320 PSAP Warranty 2,000 350 Service Provider Charges 28,800 355 Language Line 500 360 VFD Pager Service 3,800 365 Radio Repeater Service 9,900 370 PSAP Repairs 8 Maint. $800 Subtotal $81,800 Direct 410 Office Supplies $4,900 412 Office Equipment & Repairs 5,800 413 Plotter Extended Wananty 0 420 Liability Insurance 3.300 425 Texas Workforce Commission 400 430 Professional Development 2,000 440 Rent 32,375 _ 445 Utilities 4,435 450 Professional Fees 7,000 460 Postage & Delivery 400 _ 470 Vehicle Expense 5,900 475 Vehice Lease 0 476 Vehice Insurance 600 480 Office Maint. & Repairs 3,795 490 f3ank Service Charges 40 Subtotal $70,945 Miscellaneous 510 Awards & Honorariums $200 520 Dues & Subscriptions 740 530 Public Education & Advertising 1,000 540 Local Meetings 900 - 550 Telecommunications 9,400 560 Sundry 2 000 14.240 TOTAL GENERAL OPERATIONS 5362,713 CAPITAL EXPENDITURES PSAP Upgrade Contingency $45,000 Capital Contingency 10_000 $55,000 _ TOTAL FY-2003 BUDGET $417,713 KERR EMERGENCY 9-1-1 BUDGET FY-2003 GENERAL OPERATIONS FY-2003 FY-2002 Change Personnel 210 Salaries 141,620 126,139 15,481 12% 211 Overtime 4,981 3,883 1,098 28% 212 Payroll Taxes 11,214 9,947 1,267 13°k 213 Medicallnsurance 20,000 18,884 1,116 6% _ 214 TCDRS Retirement 9,913 8,830 1,083 12°k 220 ContracilTemporary Help 8,000 24,000 -16,000 $7% Subtotal 195,728 191,683 4,045 2% Operations 310 PSAP Operations 36,000 36,000 0 0% 320 PSAP Warranty 2,000 2,000 0 0°~ 350 Service Provider Charges 28,800 32,000 -3,200 -10% 355 Language Line 500 600 -100 -17% 360 VFD Pager Service 3,800 3,800 0 0% 365 Radio Repeater Service 9,900 9,900 0 0% 370 PSAP Repairs 8 Maint. 800 800 0 0% Subtotal 81,800 65,100 -3,300 4% Direct 410 Office Supplies 4,900 4,700 200 4% 412 Office Equipment 8 Repairs 5,800 5,800 0 0% 413 Plotter Extended Warranty 0 936 -936 -100% 420 Liability Insurance 3,300 3,100 200 6°~ 425 Texas Workforce Commission 400 1,200 -800 -670 430 Professional Development 2,000 2,000 0 0% 440 Rent 32,375 8,100 24,275 300% _ 445 Utilities 4,435 2,640 1,795 68% 450 Professional Fees 7,000 7,000 0 0% 460 Postage 8 Delivery 400 4,080 -3,680 -90% 470 Vehicle Expense 5,900 7,200 -1,300 -18% 476 Vehicle Insurance 600 1,000 -400 -40% 480 Office Mainl. 8 Repairs 3,795 3,300 495 15% 490 Bank Service Charges 40 40 0 0% - Subtotal 70,945 51,098 19,849 39°h Miscellaneous 510 Awards 8 Honorariums 200 200 0 0% 520 Dues 8 Subscriptions 740 625 115 18% 530 Public Education 8 Advertising 1,000 600 400 67% 540 Local Meetings 900 600 300 50°'0 550 Telecommunications 9,400 9,400 0 0% 560 Sundry 2,000 2,000 0 0% Subtotal 14,240 13,425 815 6°k TOTAL GENERAL OPERATIONS 382,713 341,304 21,409 6% CAPITAL EXPENDITURES _ PSAP Upgrade Contingency 45,000 0 45,000 NA Capital Contingency 10,000 41,000 -31,000 -76% Subtotal 55,000 41,000 14,000 34% TOTAL FY-2003 BUDGET 417,713 382,304 35,409 9% SUMMARY OF SALARY SCHEDULE FY-2003 Exempt Positions Executive Director $42,000 -16°!0 Non-exempt Positions: SecretarylReceptionist $25,220 + 3°10 Information Systems Mgr. $30,020 + 3% GIS Technician $24,730 + 3% Data Technician $19,650 + 3% Total Salaries $141,620 Summary of Capital Expenditures - FY-2003 PSAP Upgrade Contingency $45,000.00 - Capital Contingency 10,000.00 TOTAL CAPITAL EXPENDITURES $55,000.00 Pertinent Point In prior years, a recurring Capital Contingency budget item in the _ amount of $35,000.00 has been contemplated for "Wireless Caller Locating Service". This service contingency is more commonly known as Phase I & II which is still in the formative stages on a nationwide scale. Should this technology become available to the District during FY- _ 2003, the District will invest the necessary assets to implement this feature to our existing E9-1-1 capabilities. _ In the event that this does come about, the District has sufficient funds on deposit in our Capital Account to meet or exceed prior years estimates for this expenditure. Note on Projected Income - FY-2003 - Projected income for the District is noted as $340,016 for FY-2003. This projection is based on anticipated final receipts for FY-2002 without the benefit of any growth in revenues. Historically, revenues have increased with each succeeding year. This year the District elected to take a very conservative approach to forecasting revenues for - the express purpose of demonstrating the strength of District reserves. In the unlikely event that revenues do decline and the District does encounter two - significant Capital Upgrades in the next Fiscal Year, the District does have sufficient reserves on deposit to adequately cover any reasonable shortfall.