ORDER NO. X7935
RpF'ROVE PROCEDURES FOR COMMISSIONERS COURT
On this the 13th day of Jan~aar•y, c~03, upon motion made by
Commissioner- Letz, seconded by Commissioner Williams, the
Co~ar•t unanimously approved by a vote of 4-0-0, to adopt the
presiding officer schedule by rotation, 19 c, 3, and 4 and
then starting back over•g and also adept tt~ie opening prayer
schedule agenda r•eq~_iest r•i_iles and r•~_iles of pr•oced~.ire.
~'~7~.J~
COMMISSIONERS' COURT AGENDA REQUEST
PLEASE FURNISH ONE ORIGINAL AND NINE COPIES OF THIS REQUEST AND DOC[IMENTS TO BE
REVIEWED BY THE COURT.
MADE BY: nathan Letz
MEETING D January 13, 2002
SUBJECT: (PLEASE BE SPECIFIC)
OFFICE: Commissioners' Court
TIME PREFERRED:
Consider and discuss procedures for Commissioners' Court.
EXECUTIVE SESSION REQUESTED: (PLEASE STATE REASON)
NAME OF PERSON ADDRESSING THE COURT:
ESTIMATED LENGTH OF PRESENTATION:
IF PERSONNEL MATTER -NAME OF EMPLOYEE:
Commissioner Pct. #3
Time for submitting this request for Court to assure that the matter is posted in accordance with Title 5, Chapter
551 and 552, Government Code, is as follows:
Meeting scheduled for Mondays:
THIS REQUEST RECEIVED BY:
THIS REQUEST RECEIVED ON:
5:00 P.M. previous Tuesday.

All Agenda Requests will be screened by the County Judge's Office to determine if adequate information has been
prepazed for the Court's formal consideration and action at time of Court Meetings. Your cooperation will be
appreciated and contribute towazds you request being addressed at the eazliest opportunity. See Agenda Request Rules
Adopted by Commissioners' Court.
Establish procedures for the Commissioners' Court for the following issues:
Presiding member of the Court in the absence of the County Judge. /
2. Opening prayer schedule/
Employee Evaluation
4. Agenda Request Rules
13-Jan	Commissioner Pct.	
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27-Jan	Commissioner Pct.	
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10-Feb	Commissioner Pct.	
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FEB. 24 @ 6:30	Commissioner Pct.	
P.M.	#4	
10-Mar	County Judge	
24-Mar	Commissioner Pct.	
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14-Apr	Commissioner Pct.	
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28-Apr	Commissioner Pct.	
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12-May	Commissioner Pct.	
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MAY27 @ 6:30	County Judge	MEMORIAL
P.M.		DAY)
`9-Jun	Commissioner Pct.	
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23~1un	Commissioner Pct.	
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14-Jul	Commissioner Pct.	
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28tilul	Commissioner Pct.	
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11-Aug	County Judge	
AUG. 25 @6:30	Commissioner Pct.	
P.M.	#1	
8-Sep	Commissioner Pct.	
	#2	
22-Sep	Commissioner Pct.	
	#3	
14-Oct	Commissioner Pct.	co unnBUs
		DAY)
27-Oct	County Judge	
10-Nov	Commissioner Pct.	
	#1	
NOV. 24 @6:30	Commissioner Pct.	
P.M.	#2	
8-Dec	Commissioner Pct.	
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22-Dec	Commissioner Pct.	
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EMPLOYEE'S NAME
HAS EMPLOYEE BEEN IN THIS JOB LESS THAN 6 MONTHS? YES () NO ( )
JOB T1T1E: DATE OF EVALUATION
HAS EVALUATOR SUPERVISED EMPLOYEE LESS THAN SIX MONTHS? YES () No ( )
HAS EVALUATOR REVIEWED JOB DESCRIPTION FOR THIS POSITION? YES () No ( )
HAS EVALUATOR REVIEWED LAST PREVIOUS PERFORMANCE EVALUATION (if any) ON THIS EMPLOYEE?
YES() NO()
5 = exceptional 2 = Needs Improvement
4 = Exceeds Expectations 1 =Unsatisfactory
3 = Meets Expectations
1. Reliability ------------------- I
2. Enthusiasm------------------- I
3. Accuracy-absence of errors - - - - - - - - I
4. Alertness & ability to retain - - - - - - - - i
5. Initlative ------------------- I
6. Effectiveness under stress - - - - - - - I
7. Job knowledge & job skill level - - - - - - I
8. Adaptability------------------ I
9. Quality of work produced - - - - - - - - - I
10. Volume of aoxptable work - - - - - - - - I
11. Ability to make sound deasions and judgments
Resourcefulness ----------------- I
12. Ability to follow instructions - - - - - - - - - - I
13. Ability to accept responsibility- - - - - - - - ~
14. Abil""ity to accept direction & or constructive
aitiasm------------------------ I
15. Orderliness, Organization of individual work
and work area-------------------- I
16. Ability to operate equipment - - - - - - - - - - I
17. Ability to relate ib and work well witfi others I
18. Courtesy with atlzens, public relations - - - I
19. Courtesy to fellow workers - - - - - - - - - - ~
20. Oral Expression------------------- I
21. Written expression (composition} - - - - - - I
22. Effident use of office time - - - - - - - - - - I
23. Observation of safety rules & procedures- - I
24. Observance of Attendance
Workhouse and tardiness - - - - - - - - - - - I I
25. Observance of ofFce polices 8c procedures I I
26. Attention to duties during work hours:
dis6ractions-------------------- I 1
27. Neat -well groomed-appropriate dress - - I I
28. Self~onfidence------------------ I I
Evaluation reviewed with employee? Yes () No ( )
Supervisors comments on ratings:
Supervisor's Signature: Date:
Employee Comments: (optional):
Employee signature (optional]:
Initial: I advrowledge receipt of evaluation 8c do not wish to respond.
r
AGENDA REQUEST RULES FOR COMMISSIONERS' COURT
KERR COUNTY, TEXAS
JANUARY 11, 1999
Court Order No. 25722
1. All requests shall be approved by the County Judge and/or a Commissioner (by
initialing or signature) before being placed on the official agenda.
2. Agenda requests shall be completely filled in, including the approximate length of time
the presentation will take and a brief summary of the subject to be discussed. All
back-up material must accompany the agenda request.
3. All agenda requests shall have sufficient back-up information attached to enable the
Commissioners' Court to study and understand the issue prior to the meeting date. If
the Commissioners' Court believes additional back-up material should have been
included to fully understand the issue, the agenda item may be tabled until such time
as adequate back-up is provided. Up-dated or supplemental back-up information shall
not be accepted after the cut-off time.
4. Agenda requests involving specific problems in a precinct (i.e., roads, septic, platting,
subdivisions, etc.) shall be initialed and approved by the applicable precinct
commissioner before being placed on the official agenda.
5. No supplemental agenda items will be accepted except under the Emergency Meeting
requirement. (Notice of Emergency Meeting or Emergency Addition to Agenda:...(b)
An emergency or an urgent public necessity exists only if immediate action is required
of a governmental body because of : (1) an imminent threat to public health and
safety; or (2) a reasonably unforeseeable situation...TITLE 5, CHAPTER 551,
GOVERNMENT CODE AND TITLE 5, CHAPTER 552, GOVERNMENT CODE.)
All supplemental or emergency requests must be signed by the County Judge.
6. Agenda Request cut-off time shall be Tuesday at 5:00 P.M. prior to a Monday
Meeting. Items not turned in by this time will be placed on the agenda of the next
regular scheduled Commissioners' Court Meeting unless approved by the County
Judge.
RULES OF PROCEDURE. CONDUCT AND DECORUM _
AT MEETINGS OF THE
KERR COUNTY COMMISSIONERS' COURT
I. All Regulaz, Special, Emergency and Executive Session Meetings of the Kerr
County Commissioners' Court will be called and conducted in accordance with the
provisions of the Texas Open Meetings Act, Title 5, Chapter 551, Government
Code and Title 5, Chapter 552, Government Code.
II. Regular, Special and Emergency Meetings of the Ken County Commissioners'
Court aze open to the public and to representatives of the press and media.
Executive Sessions of the Commissioners' Court aze not open to the public, the
press or the media and only those individuals expressly requested or ordered to be
present aze allowed to attend Executive Session.
III. The Kerr County Commissioners' Court meets in Regular and Special Session on
the second and fourth Mondays of each month. In order for a matter or issue to
appeaz as an agenda item on the Agenda of any Regular or Special Meeting of the
Commissioners' Court, the procedures outlined in Court Order No. 25722, a true
and correct copy of which is attached hereto, must be followed.
IV. The business of Ken County is conductcd by and between the members of the
Ken County Commissioners' Court and those members of the County staff,
elected officials, department heads, consultants, experts and/or members of the
public requested to be present and participate. While the public is invited to attend
all meetings of the Commissioners' Court (except Executive Sessions) the public's
participation therein is limited to that of observers unless a member (or members)
of the public is requested to address the Commissioners' Court on a particular
issue (or issues) or unless a member (or members) of the public completes a Public
Participation Form and submits same to the County Clerk prior to the time the
agenda items (or items) is addressed by the Court. A sample of the Kerr County
Commissioners' Court Public Participation Form is attached hereto as Exhibit "A".
A. Each member of the public who appeazs before the Commissioners'
Court shall be limited to a maximum of five (5~ minutes to make
his/her remazks. Time for each speaker shall be maintained by the
Court Clerk or such other designated representative of the
Commissioners' Court.
B. Maximum public discussion on any agenda item, regazdless of the
number of members of the public wishing to address the
Commissioners' Court on such agenda item (or items), shall be
limited to thirty (30) minutes. In the event that more than six (6)
members of the public wish to address a particulaz agenda item (or
items), then only the first six (6) speakers will be recognized. To
the extent possible, the members of the public recognized to speak
shall be divided equally between those members of the public
wishing to speak for the agenda item (or items) and those members
of the public wishing to speak against the agenda item (or items).
C. In matters of exceptional interest, the Court may, by the majority
vote of the members of the Court in attendance at the meeting,
either shorten or lengthen the time allocated for a particular
member of the public, all members of the public and/or the amount
of time allocated for all agenda items and/or a specific agenda item.
D. It is the intention of the Court to provide open access to the citizens
of Kerr County to address the Commissioners' Court and express
themselves on issues of County Government. Members of the
public aze reminded that the Kerr County Commissioners' Court is
a constitutional Court, with both judicial and legislative powers,
created under Article V, Section 1, and Section 18 of the Texas
Constitution, As a Constitutional Court, the Kerr County
Commissioners' Court also possess the power to issue a Contempt
of Court Citation under Section 81.024 of the Texas Local
Government Code. Accordingly, members of the public in
attendance at any Regular, Special and/or Emergency meeting of
the Court shall conduct themselves with proper respect and
decorum in speaking to, and/or addressing the Court; in
participating in public discussions before the Court; and in all
actions in the presence of the Court. Proper attire for men, women
and children is mandatory. Those members of the public who aze
inappropriately attired and/or who do not conduct themselves in an
orderly and appropriate manner may be ordered to leave the
meeting. Refusal to abide by the Court's Order and/or continued
disruption of the mceting may result in:
* 1. Cancellation of a speaker's remaining time;
*2. Removal from the Commissioners' Courtroom;
*3. A Contempt Citation; and/or
*4. Such other civil and/or criminal sanctions as may be
authorized under the Constitution, Statutes and
Codes of the State of Texas.
E. It is not the intention of the Kerr County Commissioners' Court to
provide a public foram for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member
(or members) of the public to insult the honest and/or integrity of
the Court, as a body, 'or any member or members of the Court,
individually or collectively. Accordingly, profane, insulting or
threatening language directed toward the Court and/or any person
in the Court's presence and/or racial, ethnic, or gender slurs or
epithets will not be tolerated.
V. The County Judge is the presiding officer of the Kerr County Commissioners'
Court and is a fully participating member thereof. In the event of the absence of
the County Judge, a designee present at the Regular, Special, Emergency Meeting
or Executive Session shall serve as the Judge Pro-Tem of the Court.
VI. The County Judge (or the designated Judge Pro-Tem of the Commissioners'
Court), as presiding officer of the Commissioners' Court, is responsible for
conducting all meetings. Members of the public who have properly completed a
Public Participation Form and submitted same to the County Clerk must wait to be
recognized before they will be allowed to address the Court. After recognition by
the Court, speakers shall first identify themselves and then give their address from
the podium located at the center of the Courtroom.
VII Media personnel with technical equipment shall be required to receive permission
prior to setting up during a Commissioners' Court Meeting. Reporters and media
technicians are required to structure their movements, equipment set-up and take-
down and adjustment, etc.. in such a manner as to not disrupt the Commissioners'
Court deliberations or therability of the public to see, heaz, and participate in the
proceedings. Interviews shall not be conducted inside the Comm;caioners'
Courtroom during the time the Court is in session. Media interviews which are
conducted outside the Commissioners' Courtroom shall be conducted in such a
manner that the interview does not disturb, impede or disrupt the proceedings of
any Regular, Special, Emergency and/or Executive Session Meeting of the Court.
VIII. From time to time, the Commissioners' Court shall conduct town meetings, public
hearings and workshops. These rules of procedure, conduct and decorum shall
also apply to such town meetings, public hearings and workshops; however, the
Commissioners' Court may adopt such additional supplemental rules for such
meetings as may be necessary and appropriate to conduct such meetings in an
orderly, efficient and proper manner.
IX These Rules of Procedure, Conduct and Decorum at Meetings of the Kerr County
Commissioners' Court shall be effective immediately upon adoption by the Court,
shall remain in full force and effect until amended or repealed by a Majority vote of
the Commissioners' Court, and upon adoption revoke and supersede all prior
Rules of Procedure, Conduct and Decorum at Meetings of the Kerr County
Commissioners' Court.
ADOPTED BY THE UNANIMOUS VOTE OF THE KERB COUNTY
COMMISSIONERS' COURT ON THIS THE 8T" DAY OF MARCH, 1999.
Fred Henneke
Ken County Judge
H. . "B ster aldwin
Commissioner Pct. #1
"Bill" Williams
Commissioner Pct. #2
Larry
Commssioner Pct. #4